Harry Ransom Center, University of Texas at Austin
Austin, TX
Job Posting Title: John Merritt Associate Director for Research Services, The Harry Ransom Center
Job Requisition ID: R_00035056
General Notes About the Harry Ransom Center:
The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings. The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose
The John Merritt Associate Director for Research Services reports to the Director and provides leadership and vision for the Ransom Center’s Research Services Division with responsibility for all research operations including Reader Services, Reference, Instruction, and Fellowships (24 FTE). Serves as a member of the Ransom Center’s senior leadership team.
Responsibilities
Develop researcher-centered strategies and policies that foster a rich and productive research experience for more than one thousand onsite researchers a year and a high volume of virtual reference queries.
Provides strategic leadership for an active program of instruction with rare and unique primary source materials that serves the pedagogical goals of our faculty and enriches the student experience.
In collaboration with the Fellowship Coordinator, design and manage a fellowship program which awards approximately 50 competitive fellowships a year that support onsite use of the Center’s distinctive collections.
Cultivate a culture of innovation and continuous improvement and advance the growth and professional development of the Research Services staff, graduate student assistants, and undergraduate interns. Collect and track key metrics for ongoing assessment of teaching and research impacts. Participate in national professional associations and continuing education and remain current in research services best practices.
Serves on the Ransom Center’s senior leadership team and works collaboratively with the Director, with four Associate Directors (Division of Technical & Digital Collections, Exhibitions & Public Programs, Preservation & Conservation, Curatorial Affairs), and the Finance Manager, Human Resources Manager, Chief Development Officer, Head of Marketing & Communications, and the Facilities Manager to manage resources and advance institutional strategic goals.
Other related functions as assigned.
Required Qualifications
ALA-Accredited master’s degree in library or information science.
Four or more years of successful leadership experience in reference and instruction within a university or independent research library, special collections department, archive, or museum.
Excellent written and oral communication skills.
Successful record of collaboration in a team environment.
Service oriented with a demonstrated commitment to access and to collection care.
Knowledge of current theory and best practices in library and archival research services.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Ph.D in one of the Ransom Center’s areas of collection strength (e.g. literature, theatre and performing arts, film, photography, or art).
A second language (French or Spanish preferred).
Experience with collection management systems (e.g. TMS or Qi) and Aeon.
Salary Range
$82,000.00+ depending on qualifications
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Lifting and moving.
Work Shift
Regular M-F work shift with occasional Saturday and evening hours required.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/John-Merritt-Associate-Director-for-Research-Services--The-Harry-Ransom-Center_R_00035056
Oct 29, 2024
Full time
Job Posting Title: John Merritt Associate Director for Research Services, The Harry Ransom Center
Job Requisition ID: R_00035056
General Notes About the Harry Ransom Center:
The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings. The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose
The John Merritt Associate Director for Research Services reports to the Director and provides leadership and vision for the Ransom Center’s Research Services Division with responsibility for all research operations including Reader Services, Reference, Instruction, and Fellowships (24 FTE). Serves as a member of the Ransom Center’s senior leadership team.
Responsibilities
Develop researcher-centered strategies and policies that foster a rich and productive research experience for more than one thousand onsite researchers a year and a high volume of virtual reference queries.
Provides strategic leadership for an active program of instruction with rare and unique primary source materials that serves the pedagogical goals of our faculty and enriches the student experience.
In collaboration with the Fellowship Coordinator, design and manage a fellowship program which awards approximately 50 competitive fellowships a year that support onsite use of the Center’s distinctive collections.
Cultivate a culture of innovation and continuous improvement and advance the growth and professional development of the Research Services staff, graduate student assistants, and undergraduate interns. Collect and track key metrics for ongoing assessment of teaching and research impacts. Participate in national professional associations and continuing education and remain current in research services best practices.
Serves on the Ransom Center’s senior leadership team and works collaboratively with the Director, with four Associate Directors (Division of Technical & Digital Collections, Exhibitions & Public Programs, Preservation & Conservation, Curatorial Affairs), and the Finance Manager, Human Resources Manager, Chief Development Officer, Head of Marketing & Communications, and the Facilities Manager to manage resources and advance institutional strategic goals.
Other related functions as assigned.
Required Qualifications
ALA-Accredited master’s degree in library or information science.
Four or more years of successful leadership experience in reference and instruction within a university or independent research library, special collections department, archive, or museum.
Excellent written and oral communication skills.
Successful record of collaboration in a team environment.
Service oriented with a demonstrated commitment to access and to collection care.
Knowledge of current theory and best practices in library and archival research services.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Ph.D in one of the Ransom Center’s areas of collection strength (e.g. literature, theatre and performing arts, film, photography, or art).
A second language (French or Spanish preferred).
Experience with collection management systems (e.g. TMS or Qi) and Aeon.
Salary Range
$82,000.00+ depending on qualifications
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Lifting and moving.
Work Shift
Regular M-F work shift with occasional Saturday and evening hours required.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/John-Merritt-Associate-Director-for-Research-Services--The-Harry-Ransom-Center_R_00035056
Illinois Department of Human Services
Chicago, Il.
Location: Chicago, IL, US, 60607
Job Requisition ID: 41868
Agency: Department of Human Services Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 Skill Option: Special License - Illinois Law License Closing Date/Time: 11/08/2024 Salary: Anticipated Salary: $8,700 - $9,500 per month ($104,400 - $114,000 per year) Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Plan/BU: None
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Posting Identification Number 41868
Position Overview
The Office of General Counsel is seeking to hire a dynamic, organized, detail-oriented licensed attorney in Illinois to serve as an Assistant General Counsel. The Assistant General Counsel will conduct investigations of forms of discrimination, harassment, retaliation, sexual harassment, workplace violence, and other matters under the jurisdiction of the Bureau of Civil Affairs. The Assistant General Counsel serves as a supervisor, assigning and reviewing work, as well as providing guidance to staff.
Essential Functions
Serves as an Assistant General Counsel for Civil Affairs.
Assists in developing and implementing DHS policy, which sets objectives or states principles to control actions for compliance with Equal Employment Opportunity (EEO)/Affirmative Action (AA) objectives in DHS.
Serves as full-line supervisor.
Assists in directing, coordinating, and reviewing the preparation of required statistical and narrative reports for the Department in accordance with State and Federal rules and regulations.
Monitors the investigation of discrimination and Americans with Disabilities Act (ADA) complaints filed against the Department, as well as 504 complaints.
Conducts high level independent research and prepares reports for the Deputy General Counsel, regarding EEO/AA issues and compliance.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years college.
Requires the possession of a license to practice law in Illinois.
Requires three (3) years professional experience in the practice of law.
Preferred Qualifications
Three (3) years of professional experience conducting investigations and drafting investigation reports.
Three (3) years of professional experience writing reports, ensuring detailed and critical analysis of work performed.
Two (2) years of professional supervisory experience assigning work, reviewing subordinates’ work product, providing guidance to subordinates, training staff, and preparing and signing performance evaluations.
Two (2) years of professional experience meeting deadlines with strong attention to detail and the ability to use critical thinking skills while multi-tasking multiple projects.
Two (2) years of professional experience in the area of administrative law, including administrative hearings (such as fact-finding conferences held by the Equal Employment Opportunity Commission or the Illinois Department of Human Rights).
Two (2) years of professional experience using nondiscrimination and civil rights statute principles and practices.
Conditions of Employment
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1 hour lunch, Flex Schedule Available Work Location: 401 S Clinton St, Chicago, Illinois, 60607 Office of General Counsel
Division of Compliance
Civil Affairs/Upstate
Agency Contact: DHS.HiringUnit@Illinois.gov Posting Group: Leadership & Management; Legal, Audit & Compliance; Social Services
About the Agency
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site: Assistant General Counsel Job Details | State of Illinois
Oct 25, 2024
Full time
Location: Chicago, IL, US, 60607
Job Requisition ID: 41868
Agency: Department of Human Services Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 Skill Option: Special License - Illinois Law License Closing Date/Time: 11/08/2024 Salary: Anticipated Salary: $8,700 - $9,500 per month ($104,400 - $114,000 per year) Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Plan/BU: None
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Posting Identification Number 41868
Position Overview
The Office of General Counsel is seeking to hire a dynamic, organized, detail-oriented licensed attorney in Illinois to serve as an Assistant General Counsel. The Assistant General Counsel will conduct investigations of forms of discrimination, harassment, retaliation, sexual harassment, workplace violence, and other matters under the jurisdiction of the Bureau of Civil Affairs. The Assistant General Counsel serves as a supervisor, assigning and reviewing work, as well as providing guidance to staff.
Essential Functions
Serves as an Assistant General Counsel for Civil Affairs.
Assists in developing and implementing DHS policy, which sets objectives or states principles to control actions for compliance with Equal Employment Opportunity (EEO)/Affirmative Action (AA) objectives in DHS.
Serves as full-line supervisor.
Assists in directing, coordinating, and reviewing the preparation of required statistical and narrative reports for the Department in accordance with State and Federal rules and regulations.
Monitors the investigation of discrimination and Americans with Disabilities Act (ADA) complaints filed against the Department, as well as 504 complaints.
Conducts high level independent research and prepares reports for the Deputy General Counsel, regarding EEO/AA issues and compliance.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years college.
Requires the possession of a license to practice law in Illinois.
Requires three (3) years professional experience in the practice of law.
Preferred Qualifications
Three (3) years of professional experience conducting investigations and drafting investigation reports.
Three (3) years of professional experience writing reports, ensuring detailed and critical analysis of work performed.
Two (2) years of professional supervisory experience assigning work, reviewing subordinates’ work product, providing guidance to subordinates, training staff, and preparing and signing performance evaluations.
Two (2) years of professional experience meeting deadlines with strong attention to detail and the ability to use critical thinking skills while multi-tasking multiple projects.
Two (2) years of professional experience in the area of administrative law, including administrative hearings (such as fact-finding conferences held by the Equal Employment Opportunity Commission or the Illinois Department of Human Rights).
Two (2) years of professional experience using nondiscrimination and civil rights statute principles and practices.
Conditions of Employment
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1 hour lunch, Flex Schedule Available Work Location: 401 S Clinton St, Chicago, Illinois, 60607 Office of General Counsel
Division of Compliance
Civil Affairs/Upstate
Agency Contact: DHS.HiringUnit@Illinois.gov Posting Group: Leadership & Management; Legal, Audit & Compliance; Social Services
About the Agency
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site: Assistant General Counsel Job Details | State of Illinois
Illinois Department of Human Services
Waukegan, IL
Clinical Director - # 41644
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/41644/
Agency : Department of Human Services
Location: Waukegan, IL, US, 60085
Job Requisition ID: 41644
Opening Date: 10/17/2024
Closing Date: 10/30/2024
Posting ID: 41644
Salary: Anticipated Salary: $9,046 - $10,660 per month ($108,552 - $127,920 per year)
Job Type: Salaried Full Time
County: Lake
Number of Vacancies: 1
Plan/BU: None
***MUST APPLY ONLINE - A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV) , a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Position Overview
The Division of Developmental Disabilities is seeking to hire a Clinical Director for the Kiley Developmental Center located in Waukegan, Illinois. The incumbent will be responsible for all clinical psycho-social and habilitative programs and active treatment, development and rehabilitation of persons with a developmental disability. The Clinical Director will coordinate activities of clinical programs with nursing and medical staff, develop, establish, and implement goals and objectives for the center’s Strategic Plan for all clinical programs. At Kiley Developmental Center, we strive to provide equitable access to social/human services, supports, programs and resources to enhance the lives of all who we serve.
Essential Functions
Serves as Clinical Director for the Kiley Developmental Center.
Develops and implements contemporary psychological/clinical programs.
Serves as a full-line supervisor.
Attends treatment team meetings on a regular basis and provides treatment team staff with guidance and direction in optimal treatment planning.
Writes, reviews and maintains various facility manuals which govern the areas of Admissions and Discharges, Clinical Assessment, Treatment Planning and Patient Care Monitoring.
Serves and participates on various facility committees; confirms timely follow-up on problems identified through the facilities Quality Assurance programs; serves as Administrator on Duty (AOD) as designated by the Center Director or Assistant Center Director.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a master's degree in social work from an accredited school of Social Work.
Requires four (4) years progressively responsible administrative experience in a recognized social services agency.
Requires licensure by the Illinois Department of Financial and Professional Regulation as a licensed Clinical Social Worker.
Preferred Qualifications (in priority order)
Four (4) years of professional experience developing, implementing and maintaining a system for monitoring clinical/psychological programs and activities in the treatment/development and habilitation of persons with developmental disabilities.
Four (4) years of professional experience in clinical consultation on service delivery and active treatment relative to developmental disability policies and procedures.
Three (3) years of professional experience developing, interpreting and ensuring implementation of policies and procedures for a public or private organization.
Four (4) years of professional experience providing training and instruction to professional staff on the philosophy and goals for a clinical services program and current treatment technologies.
Three (3) years of professional experience developing reports for a public or private organization.
Three (3) years of professional experience communicating in oral and written form with internal and external stakeholders regarding issues dealing with mental health policies, procedures, staff, legislation and interagency agreements for a public or private organization.
Master’s degree in related rehabilitation field with a licensure as Licensed Clinical Professional Counselor (LCPC).
Conditions of Employment
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Requires the ability to serve on-call as Administrator on Duty (AOD) on a rotation basis.
Requires the ability to work after business hours, weekends and holidays.
Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
Requires the ability to utilize office equipment in the performance of job duties.
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate and perform CPR.
Requires the ability to physically engage in restraints.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1 hour unpaid lunch
Requires the ability to work weekends and/or holidays on a rotating basis Work Location: 1401 W Dugdale Rd, Waukegan, Illinois, 60085
Division of Developmental Disabilities
Kiley Developmental Center
Clinical Services Agency Contact: DHS.HiringUnit@Illinois.gov Job Family: Leadership & Management; Health Services; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Oct 17, 2024
Full time
Clinical Director - # 41644
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/41644/
Agency : Department of Human Services
Location: Waukegan, IL, US, 60085
Job Requisition ID: 41644
Opening Date: 10/17/2024
Closing Date: 10/30/2024
Posting ID: 41644
Salary: Anticipated Salary: $9,046 - $10,660 per month ($108,552 - $127,920 per year)
Job Type: Salaried Full Time
County: Lake
Number of Vacancies: 1
Plan/BU: None
***MUST APPLY ONLINE - A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV) , a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Position Overview
The Division of Developmental Disabilities is seeking to hire a Clinical Director for the Kiley Developmental Center located in Waukegan, Illinois. The incumbent will be responsible for all clinical psycho-social and habilitative programs and active treatment, development and rehabilitation of persons with a developmental disability. The Clinical Director will coordinate activities of clinical programs with nursing and medical staff, develop, establish, and implement goals and objectives for the center’s Strategic Plan for all clinical programs. At Kiley Developmental Center, we strive to provide equitable access to social/human services, supports, programs and resources to enhance the lives of all who we serve.
Essential Functions
Serves as Clinical Director for the Kiley Developmental Center.
Develops and implements contemporary psychological/clinical programs.
Serves as a full-line supervisor.
Attends treatment team meetings on a regular basis and provides treatment team staff with guidance and direction in optimal treatment planning.
Writes, reviews and maintains various facility manuals which govern the areas of Admissions and Discharges, Clinical Assessment, Treatment Planning and Patient Care Monitoring.
Serves and participates on various facility committees; confirms timely follow-up on problems identified through the facilities Quality Assurance programs; serves as Administrator on Duty (AOD) as designated by the Center Director or Assistant Center Director.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a master's degree in social work from an accredited school of Social Work.
Requires four (4) years progressively responsible administrative experience in a recognized social services agency.
Requires licensure by the Illinois Department of Financial and Professional Regulation as a licensed Clinical Social Worker.
Preferred Qualifications (in priority order)
Four (4) years of professional experience developing, implementing and maintaining a system for monitoring clinical/psychological programs and activities in the treatment/development and habilitation of persons with developmental disabilities.
Four (4) years of professional experience in clinical consultation on service delivery and active treatment relative to developmental disability policies and procedures.
Three (3) years of professional experience developing, interpreting and ensuring implementation of policies and procedures for a public or private organization.
Four (4) years of professional experience providing training and instruction to professional staff on the philosophy and goals for a clinical services program and current treatment technologies.
Three (3) years of professional experience developing reports for a public or private organization.
Three (3) years of professional experience communicating in oral and written form with internal and external stakeholders regarding issues dealing with mental health policies, procedures, staff, legislation and interagency agreements for a public or private organization.
Master’s degree in related rehabilitation field with a licensure as Licensed Clinical Professional Counselor (LCPC).
Conditions of Employment
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Requires the ability to serve on-call as Administrator on Duty (AOD) on a rotation basis.
Requires the ability to work after business hours, weekends and holidays.
Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
Requires the ability to utilize office equipment in the performance of job duties.
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate and perform CPR.
Requires the ability to physically engage in restraints.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1 hour unpaid lunch
Requires the ability to work weekends and/or holidays on a rotating basis Work Location: 1401 W Dugdale Rd, Waukegan, Illinois, 60085
Division of Developmental Disabilities
Kiley Developmental Center
Clinical Services Agency Contact: DHS.HiringUnit@Illinois.gov Job Family: Leadership & Management; Health Services; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan . People who come to Sparks stay in Sparks. Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information: use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
CLOSING DATE: This position will close on Thursday, October 24, 2024 at 4:00 PM pacific time, OR when the first 75 qualified applications have been received by Human Resources , WHICHEVER COMES FIRST. A qualified applicant is a person who has met the minimum qualifications and submitted a valid typing certificate demonstrating their ability to type 40 net words per minute. Typing Test: This position requires the ability to type at 40 net words per minute . Applicants must attach a valid typing certificate to their application. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted. If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one. Employ NV Career Hubs offers typing tests/certifications. To find a location visit: www.EmployNV.gov. Civil Service Testing: The Civil Service Examination for this position will be a written exam conducted in-person at the City of Sparks' City Hall Building, located at 431 Prater Way, Sparks, NV on the following dates:
Friday, November 1, 2024
Monday, November 4, 2024
Please note that these are the only dates currently scheduled for testing. Additional dates may be considered depending on department availability and need . If you have questions about testing, please email hrstaff@cityofsparks.us. Qualified applicants will be notified of testing specifics, including time and meeting room. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer. DESCRIPTION Under limited supervision, provide varied, complex and confidential secretarial and office administrative assistance to a Department Director and associated staff. May provide lead direction and training to clerical support staff. Provide difficult, complex, technical and specialized office support to department head and division leaders and plan and coordinate daily departmental activities. DISTINGUISHING CHARACTERISTICS This position in the Administrative series reports to a Department Director. This is an advanced and experienced position of specialized knowledge with a high degree of autonomy. This class is distinguished from other office support classes in that it requires professional interactions with senior leadership staff and elected officials.
Qualifications: Type accurately at the rate of forty (40) net words per minute. Education and Experience: Equivalent to a High School Diploma and six (6) years of secretarial or office administrative experience, including at least two (2) years of secretarial or office administrative experience in the public sector. Licenses and Certificates: Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire. Specified positions may require possession and maintenance of an NCIC/NCIJS Certification and/or a Nevada Notary Public Appointment within six (6) months of hire.
Examples of Essential Duties:Receive and screen visitors and incoming communication, providing information which requires the frequent use of discretion, initiative, independent judgment and interpretation of policies and procedures to ensure smooth operations of assigned department and relationships with the public. Maintain the Department Director's schedule and meetings. Screen requests and ensure that the Department Director is cognizant of meeting times and individuals. Research, compile and summarize a variety of informational materials. Communicate effectively with other departments and staff as necessary both orally and in writing. Coordinate activities with other City departments including follow-up on projects assigned to other departments. Transmit information to others from the Department Director and associated staff. Provide confidential information to other agencies, courts and/or district attorney’s offices as required. Draft a variety of documents and reports from notes, brief instructions, printed materials, or transcription equipment. Review finished materials for completeness, accuracy, format, compliance with policies and procedures, including department specific knowledge in specialized areas. Prepare documents for signature and route accordingly. Process mail and either personally handle or route for handling to appropriate department. Initiate specified correspondence independently for signature or staff. Process a variety of paperwork from staff and prepare for appropriate signature and distribution to payroll and human resources and other City staff. May include personnel action forms, performance evaluations, timekeeping records, requests for training, workers compensation documents, requests for leave and personnel requisition forms. Perform general accounting including accounts payable and receivable. Maintain petty cash, process purchase orders and payments, inventory and maintain inventory reports and maintain financial journal of expenses. Coordinate and participate in the budget process with the Director and division managers by compiling data, statistics, records, and reports and prepare draft administrative information for implementation of the department budget. Organize workload and daily tasks, set, and follow priorities based on Director’s and Division’s priorities, and meet critical deadlines. Maintain various administrative, reference and follow-up files. Maintain data and supporting documentation in appropriate databases. Purge files as needed or requested within identified retention schedules. Organize and arrange meetings, workshops, events, and travel for staff. Plan and make logistical arrangements for meetings, banquets, and other events. Attend meetings, take minutes, and prepare and distribute minutes as appropriate. Provide training and work direction to clerical support staff, vendors, and contractors when needed. Verify timesheets and track contract labor hours and costs. May be required to perform designated role on Emergency Management Team. Police Department assignment may be required to fill in as Police Operations Specialist. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of budgetary principles and practices
Knowledge of supervisory principles and practices
Knowledge of records management principles and practices
Knowledge of public and business administration principles and practices
Knowledge of and ability to use computer applications and software related to the work including Microsoft Office
Knowledge of advanced office administrative and secretarial practices and procedures
Knowledge of department and city specific programs and activities
Knowledge of business math
Ability to use initiative, independent judgment, tact, discretion, and prudence within established guidelines
Ability to use proper English grammar
Ability to train others in work procedures
Ability to establish and maintain effective relationships with those contacted during work
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Requires the ability to sit for long periods of time. SUPPLEMENTAL JOB INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
This position reports to a Department Director
Supervision exercised: May plan, assign and review the work of support staff, temporary staff, or volunteers
May be called back, held over, work off-hours, nights, weekends, and holiday shifts as required
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information:Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation: Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer: The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Oct 07, 2024
Full time
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan . People who come to Sparks stay in Sparks. Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information: use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
CLOSING DATE: This position will close on Thursday, October 24, 2024 at 4:00 PM pacific time, OR when the first 75 qualified applications have been received by Human Resources , WHICHEVER COMES FIRST. A qualified applicant is a person who has met the minimum qualifications and submitted a valid typing certificate demonstrating their ability to type 40 net words per minute. Typing Test: This position requires the ability to type at 40 net words per minute . Applicants must attach a valid typing certificate to their application. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted. If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one. Employ NV Career Hubs offers typing tests/certifications. To find a location visit: www.EmployNV.gov. Civil Service Testing: The Civil Service Examination for this position will be a written exam conducted in-person at the City of Sparks' City Hall Building, located at 431 Prater Way, Sparks, NV on the following dates:
Friday, November 1, 2024
Monday, November 4, 2024
Please note that these are the only dates currently scheduled for testing. Additional dates may be considered depending on department availability and need . If you have questions about testing, please email hrstaff@cityofsparks.us. Qualified applicants will be notified of testing specifics, including time and meeting room. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer. DESCRIPTION Under limited supervision, provide varied, complex and confidential secretarial and office administrative assistance to a Department Director and associated staff. May provide lead direction and training to clerical support staff. Provide difficult, complex, technical and specialized office support to department head and division leaders and plan and coordinate daily departmental activities. DISTINGUISHING CHARACTERISTICS This position in the Administrative series reports to a Department Director. This is an advanced and experienced position of specialized knowledge with a high degree of autonomy. This class is distinguished from other office support classes in that it requires professional interactions with senior leadership staff and elected officials.
Qualifications: Type accurately at the rate of forty (40) net words per minute. Education and Experience: Equivalent to a High School Diploma and six (6) years of secretarial or office administrative experience, including at least two (2) years of secretarial or office administrative experience in the public sector. Licenses and Certificates: Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire. Specified positions may require possession and maintenance of an NCIC/NCIJS Certification and/or a Nevada Notary Public Appointment within six (6) months of hire.
Examples of Essential Duties:Receive and screen visitors and incoming communication, providing information which requires the frequent use of discretion, initiative, independent judgment and interpretation of policies and procedures to ensure smooth operations of assigned department and relationships with the public. Maintain the Department Director's schedule and meetings. Screen requests and ensure that the Department Director is cognizant of meeting times and individuals. Research, compile and summarize a variety of informational materials. Communicate effectively with other departments and staff as necessary both orally and in writing. Coordinate activities with other City departments including follow-up on projects assigned to other departments. Transmit information to others from the Department Director and associated staff. Provide confidential information to other agencies, courts and/or district attorney’s offices as required. Draft a variety of documents and reports from notes, brief instructions, printed materials, or transcription equipment. Review finished materials for completeness, accuracy, format, compliance with policies and procedures, including department specific knowledge in specialized areas. Prepare documents for signature and route accordingly. Process mail and either personally handle or route for handling to appropriate department. Initiate specified correspondence independently for signature or staff. Process a variety of paperwork from staff and prepare for appropriate signature and distribution to payroll and human resources and other City staff. May include personnel action forms, performance evaluations, timekeeping records, requests for training, workers compensation documents, requests for leave and personnel requisition forms. Perform general accounting including accounts payable and receivable. Maintain petty cash, process purchase orders and payments, inventory and maintain inventory reports and maintain financial journal of expenses. Coordinate and participate in the budget process with the Director and division managers by compiling data, statistics, records, and reports and prepare draft administrative information for implementation of the department budget. Organize workload and daily tasks, set, and follow priorities based on Director’s and Division’s priorities, and meet critical deadlines. Maintain various administrative, reference and follow-up files. Maintain data and supporting documentation in appropriate databases. Purge files as needed or requested within identified retention schedules. Organize and arrange meetings, workshops, events, and travel for staff. Plan and make logistical arrangements for meetings, banquets, and other events. Attend meetings, take minutes, and prepare and distribute minutes as appropriate. Provide training and work direction to clerical support staff, vendors, and contractors when needed. Verify timesheets and track contract labor hours and costs. May be required to perform designated role on Emergency Management Team. Police Department assignment may be required to fill in as Police Operations Specialist. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of budgetary principles and practices
Knowledge of supervisory principles and practices
Knowledge of records management principles and practices
Knowledge of public and business administration principles and practices
Knowledge of and ability to use computer applications and software related to the work including Microsoft Office
Knowledge of advanced office administrative and secretarial practices and procedures
Knowledge of department and city specific programs and activities
Knowledge of business math
Ability to use initiative, independent judgment, tact, discretion, and prudence within established guidelines
Ability to use proper English grammar
Ability to train others in work procedures
Ability to establish and maintain effective relationships with those contacted during work
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Requires the ability to sit for long periods of time. SUPPLEMENTAL JOB INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
This position reports to a Department Director
Supervision exercised: May plan, assign and review the work of support staff, temporary staff, or volunteers
May be called back, held over, work off-hours, nights, weekends, and holiday shifts as required
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information:Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation: Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer: The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Location: Kankakee, IL, US, 60901
Job Requisition ID: 41290
Agency: Department of Human Services
Job Role: PUBLIC SERVICE ADMINISTRATOR - 37015
Skills Code/Option: Special License - Registered Nurse License (8N)
Closing Date/Time: 10/10/2024 Salary: Anticipated Salary: $10,372 - $10,564 per month ($124,464 - $126,768 per year) Job Type: Salaried Category: Full Time County: Kankakee Number of Vacancies: 1 Plan/BU: None
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application.
Posting Identification Number 41290
Position Overview
The Division of Developmental Disabilities is seeking to hire an energetic, detail-oriented and experienced licensed Registered Nurse to serve as the Assistant Director of Nursing at the Shapiro Center located in Kankakee, Illinois to oversee and supervise professional nursing staff in the care and treatment of individuals at the Shapiro Center a 24/7 operational facility. The Shapiro Center serves a broad spectrum of individuals with behavioral and medical needs.
Essential Functions
Serves as the Assistant Director of Nursing with 24-hour responsibility.
Serves as full-line supervisor.
Develops and conducts orientation and in-service training for nursing staff, other professionals and direct-care staff regarding health-related issues.
Monitors the provision of medical/nursing services to individuals at local clinics, physician’s offices and hospitals.
Completes forms and records.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires licensure as a Registered Nurse in the State of Illinois.
Requires knowledge, skill and mental development equivalent to the completion of four (4) years of college with coursework in nursing.
Requires prior experience equivalent to three (3) years of progressively responsible professional nursing experience in a public or business organization.
Preferred Qualifications
Three (3) years of professional experience supervising professional nursing staff.
Three (3) years of professional nursing experience working with individuals with developmental disabilities.
Three (3) years of professional experience recommending and implementing nursing policies and procedures relative to the latest trends and nursing standards.
One (1) year of professional experience training nursing staff on latest trends and nursing standards.
One (1) year of professional nursing experience communicating in verbal and written form with patients and/or individuals.
One (1) year of experience completing and conducting employee performance evaluations.
One (1) of experience recommending and implementing disciplinary actions following collective bargaining agreements.
One (1) year of professional experience performing quality assurance assessments on nursing services and treatments provided to patients and/or individuals.
One (1) year of professional experience reviewing program needs, setting priorities and assigning nursing staff to ensure compliance with standards of care and practice for a public or private organization.
Conditions of Employment
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Requires the ability to work after business hours, weekends and holidays on a rotational basis.
Requires the ability to report to the facility to assist with emergency situations after business hours, weekends and holidays.
Requires physical ability to teach and implement emergency procedures (i.e., CPR, Heimlich Maneuver, etc.).
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm
Clinical Services Work Location: 100 E Jeffery St, Kankakee, Illinois, 60901
Division of Developmental Disabilities
Shapiro Center
Support 2 – Nursing Agency Contact: DHS.HiringUnit@Illinois.gov Posting Group: Leadership & Management; Health Services ; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site: ASSISTANT DIRECTOR OF NURSING (PUBLIC SERVICE ADMINISTRATOR) (OPTION 8N - NURSE (REGISTERED IL)) Job Details | State of Illinois (jobs2web.com)
Oct 04, 2024
Full time
Location: Kankakee, IL, US, 60901
Job Requisition ID: 41290
Agency: Department of Human Services
Job Role: PUBLIC SERVICE ADMINISTRATOR - 37015
Skills Code/Option: Special License - Registered Nurse License (8N)
Closing Date/Time: 10/10/2024 Salary: Anticipated Salary: $10,372 - $10,564 per month ($124,464 - $126,768 per year) Job Type: Salaried Category: Full Time County: Kankakee Number of Vacancies: 1 Plan/BU: None
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application.
Posting Identification Number 41290
Position Overview
The Division of Developmental Disabilities is seeking to hire an energetic, detail-oriented and experienced licensed Registered Nurse to serve as the Assistant Director of Nursing at the Shapiro Center located in Kankakee, Illinois to oversee and supervise professional nursing staff in the care and treatment of individuals at the Shapiro Center a 24/7 operational facility. The Shapiro Center serves a broad spectrum of individuals with behavioral and medical needs.
Essential Functions
Serves as the Assistant Director of Nursing with 24-hour responsibility.
Serves as full-line supervisor.
Develops and conducts orientation and in-service training for nursing staff, other professionals and direct-care staff regarding health-related issues.
Monitors the provision of medical/nursing services to individuals at local clinics, physician’s offices and hospitals.
Completes forms and records.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires licensure as a Registered Nurse in the State of Illinois.
Requires knowledge, skill and mental development equivalent to the completion of four (4) years of college with coursework in nursing.
Requires prior experience equivalent to three (3) years of progressively responsible professional nursing experience in a public or business organization.
Preferred Qualifications
Three (3) years of professional experience supervising professional nursing staff.
Three (3) years of professional nursing experience working with individuals with developmental disabilities.
Three (3) years of professional experience recommending and implementing nursing policies and procedures relative to the latest trends and nursing standards.
One (1) year of professional experience training nursing staff on latest trends and nursing standards.
One (1) year of professional nursing experience communicating in verbal and written form with patients and/or individuals.
One (1) year of experience completing and conducting employee performance evaluations.
One (1) of experience recommending and implementing disciplinary actions following collective bargaining agreements.
One (1) year of professional experience performing quality assurance assessments on nursing services and treatments provided to patients and/or individuals.
One (1) year of professional experience reviewing program needs, setting priorities and assigning nursing staff to ensure compliance with standards of care and practice for a public or private organization.
Conditions of Employment
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Requires the ability to work after business hours, weekends and holidays on a rotational basis.
Requires the ability to report to the facility to assist with emergency situations after business hours, weekends and holidays.
Requires physical ability to teach and implement emergency procedures (i.e., CPR, Heimlich Maneuver, etc.).
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm
Clinical Services Work Location: 100 E Jeffery St, Kankakee, Illinois, 60901
Division of Developmental Disabilities
Shapiro Center
Support 2 – Nursing Agency Contact: DHS.HiringUnit@Illinois.gov Posting Group: Leadership & Management; Health Services ; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site: ASSISTANT DIRECTOR OF NURSING (PUBLIC SERVICE ADMINISTRATOR) (OPTION 8N - NURSE (REGISTERED IL)) Job Details | State of Illinois (jobs2web.com)
Illinois Department of Human Services
134 W Main St, Dwight, Illinois, 60420
Location: Dwight, IL, US, 60420
Job Requisition ID: 38641
Agency : Department of Human Services
Opening Date: 09/27/2024
Closing Date/Time: 10/25/2024
Salary: Anticipated Salary: $8,486 - $10,250 per month ($101,832 - $123,000 per year)
Job Type: Salaried
County: Livingston
Number of Vacancies: 1
Work Hours: Mon - Fri, 8:00am - 4:30pm
Work Location: 134 W Main St, Dwight, Illinois, 60420
Division of Developmental Disabilities
Fox Developmental Center
Clinical Services
Position Overview
The Division of Developmental Disabilities is seeking to hire a Clinical Director for the Fox Developmental Center located in Dwight, Illinois. The incumbent will be responsible for all clinical psycho-social and habilitative programs and active treatment, development and rehabilitation of persons with a developmental disability. The Clinical Director will coordinate activities of clinical programs with nursing and medical staff, develop, establish, and implement goals and objectives for the center’s Strategic Plan for all clinical programs. At Fox Developmental Center, we strive to provide equitable access to social/human services, supports, programs and resources to enhance the lives of all who we serve.
Job Responsibilities
Serves as Clinical Director for the Fox Developmental Center. Responsible for all clinical, psychological, behavioral, social services, habilitative/active treatment programs of persons with developmental disability.
Develops and implements contemporary psychological/clinical programs.
Serves as a full-line supervisor.
Attends treatment team meetings on a regular basis and provides treatment team staff with guidance and direction in optimal treatment planning.
Writes, reviews and maintains various facility manuals which govern the areas of Admissions and Discharges, Clinical Assessment, Treatment Planning and Patient Care Monitoring.
Serves and participates on various facility committees; confirms timely follow-up on problems identified through the facilities Quality Assurance programs; serves as Administrator on Duty (AOD) as designated by the Center Director or Assistant Center Director.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a master's degree in social work from an accredited school of Social Work.
Requires four (4) years progressively responsible administrative experience in a recognized social agency.
Requires licensure by the Illinois Department of Financial and Professional Regulation as a licensed Clinical Social Worker.
Preferred Qualifications
Four (4) years of professional experience developing, implementing and maintaining a system for monitoring clinical/psycho-social and rehabilitation programs and activities in the treatment/development and rehabilitation of persons with developmental disabilities.
Four (4) years of professional experience in clinical consultation on service delivery and active treatment relative to developmental disability policies and procedures.
Three (3) years of professional experience developing, interpreting and ensuring implementation of policies and procedures for a public or private organization.
Four (4) years of professional experience providing training and instruction to professional staff on the philosophy and goals for a clinical services program and current treatment technologies.
Three (3) years of professional experience developing reports for a public or private organization.
Three (3) years of professional experience communicating in oral and written form with internal and external stakeholders regarding issues dealing with mental health policies, procedures, staff, legislation and interagency agreements for a public or private organization.
Master’s degree in related rehabilitation field with a licensure as Licensed Clinical Professional Counselor (LCPC).
Conditions of Employment
Requires the ability to serve on-call as Administrator on Duty (AOD) on a rotation basis.
Requires the ability to work after business hours, weekends and holidays.
Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
Requires the ability to utilize office equipment in the performance of job duties.
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate and perform CPR.
Requires the ability to physically engage in restraints.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Oct 03, 2024
Full time
Location: Dwight, IL, US, 60420
Job Requisition ID: 38641
Agency : Department of Human Services
Opening Date: 09/27/2024
Closing Date/Time: 10/25/2024
Salary: Anticipated Salary: $8,486 - $10,250 per month ($101,832 - $123,000 per year)
Job Type: Salaried
County: Livingston
Number of Vacancies: 1
Work Hours: Mon - Fri, 8:00am - 4:30pm
Work Location: 134 W Main St, Dwight, Illinois, 60420
Division of Developmental Disabilities
Fox Developmental Center
Clinical Services
Position Overview
The Division of Developmental Disabilities is seeking to hire a Clinical Director for the Fox Developmental Center located in Dwight, Illinois. The incumbent will be responsible for all clinical psycho-social and habilitative programs and active treatment, development and rehabilitation of persons with a developmental disability. The Clinical Director will coordinate activities of clinical programs with nursing and medical staff, develop, establish, and implement goals and objectives for the center’s Strategic Plan for all clinical programs. At Fox Developmental Center, we strive to provide equitable access to social/human services, supports, programs and resources to enhance the lives of all who we serve.
Job Responsibilities
Serves as Clinical Director for the Fox Developmental Center. Responsible for all clinical, psychological, behavioral, social services, habilitative/active treatment programs of persons with developmental disability.
Develops and implements contemporary psychological/clinical programs.
Serves as a full-line supervisor.
Attends treatment team meetings on a regular basis and provides treatment team staff with guidance and direction in optimal treatment planning.
Writes, reviews and maintains various facility manuals which govern the areas of Admissions and Discharges, Clinical Assessment, Treatment Planning and Patient Care Monitoring.
Serves and participates on various facility committees; confirms timely follow-up on problems identified through the facilities Quality Assurance programs; serves as Administrator on Duty (AOD) as designated by the Center Director or Assistant Center Director.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a master's degree in social work from an accredited school of Social Work.
Requires four (4) years progressively responsible administrative experience in a recognized social agency.
Requires licensure by the Illinois Department of Financial and Professional Regulation as a licensed Clinical Social Worker.
Preferred Qualifications
Four (4) years of professional experience developing, implementing and maintaining a system for monitoring clinical/psycho-social and rehabilitation programs and activities in the treatment/development and rehabilitation of persons with developmental disabilities.
Four (4) years of professional experience in clinical consultation on service delivery and active treatment relative to developmental disability policies and procedures.
Three (3) years of professional experience developing, interpreting and ensuring implementation of policies and procedures for a public or private organization.
Four (4) years of professional experience providing training and instruction to professional staff on the philosophy and goals for a clinical services program and current treatment technologies.
Three (3) years of professional experience developing reports for a public or private organization.
Three (3) years of professional experience communicating in oral and written form with internal and external stakeholders regarding issues dealing with mental health policies, procedures, staff, legislation and interagency agreements for a public or private organization.
Master’s degree in related rehabilitation field with a licensure as Licensed Clinical Professional Counselor (LCPC).
Conditions of Employment
Requires the ability to serve on-call as Administrator on Duty (AOD) on a rotation basis.
Requires the ability to work after business hours, weekends and holidays.
Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
Requires the ability to utilize office equipment in the performance of job duties.
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate and perform CPR.
Requires the ability to physically engage in restraints.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The Oregon Youth Authority (OYA) is seeking an organized and proactive Office Specialist 2 to join our team in providing essential clerical support to the Field Supervisor, Juvenile Parole/Probation Officers (JPPOs), and Juvenile Parole/Probation Assistants (JPPAs). The ideal candidate will demonstrate the ability to develop positive and collaborative working relationships with coworkers, community partners, and system partners. This role requires excellent written and verbal communication skills, proficiency in navigating multiple computer systems (Word, Excel, Outlook, etc.), and experience with the Juvenile Justice Information System (JJIS). A successful candidate will be adept at prioritizing tasks to meet changing workload demands, coordinating travel, and taking minutes at meetings. If you thrive in a dynamic environment and are passionate about supporting the mission of OYA, we encourage you to apply and make a positive impact on the lives of Oregon’s youth.
Top duties of the position:
Provides necessary support services to unit members: typing, copying, purchase ordering, and other assignments.
Responsible for inputting all parole/probation transactions into the JJIS system.
Responsible for assigning new cases to parole/probation officers, opening cases, and filing new material in case records.
Additional Information:
This recruitment will be used to fill multiple current and future vacancies as they occur.
Hybrid Telework: This position is eligible for a flexible remote work schedule, and you will be required to come into the office with a minimum of 16 hours a week. Employees may be required to be in the office more frequently in response to business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time . Please visit the state’s Work Reimagined website for more information.
Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here .
The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions on October 9, 2024 between 11-11:30 am PST. We will be able to answer any questions about the work and about OYA.
Click Here to Register for OYA Career Chats!
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:
$2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.
Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.
Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.
Legal insurance enrollment is available to purchase within the first 90 days of new union membership.
Tuition reimbursement.
For more information on SEIU, please click here.
What You Need to Qualify:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Desired Attributes : If you have these qualities, let us know. It’s how we will choose whom to move forward!
Note: You do not need to have all these qualities to be eligible for this position.
Ability to develop positive and collaborative working relationship with coworkers, community partners, and other system partners;
Excellent written and verbal communication skills (assessed in application materials and time of interview);
Knowledge and experience working and navigating the Juvenile Justice Information System (JJIS);
Experience prioritizing and adjusting tasks to meet changing requirements and workload demands, and ability to multitask as well;
Familiar with multiple software programs (Word, Excel, Outlook,etc.);
Proficient in taking minutes in meetings;
Experience coordinating travel
How to apply:
Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.
Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTTER REQUIRED: Describe your experiences, skills, and knowledge as they relate to the desired attributes of the position, and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.
Complete the questionnaire.
Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans’ preference .
Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.
More Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?:
For questions about the job announcement, email HR Recruiter .
Sep 27, 2024
Full time
The Oregon Youth Authority (OYA) is seeking an organized and proactive Office Specialist 2 to join our team in providing essential clerical support to the Field Supervisor, Juvenile Parole/Probation Officers (JPPOs), and Juvenile Parole/Probation Assistants (JPPAs). The ideal candidate will demonstrate the ability to develop positive and collaborative working relationships with coworkers, community partners, and system partners. This role requires excellent written and verbal communication skills, proficiency in navigating multiple computer systems (Word, Excel, Outlook, etc.), and experience with the Juvenile Justice Information System (JJIS). A successful candidate will be adept at prioritizing tasks to meet changing workload demands, coordinating travel, and taking minutes at meetings. If you thrive in a dynamic environment and are passionate about supporting the mission of OYA, we encourage you to apply and make a positive impact on the lives of Oregon’s youth.
Top duties of the position:
Provides necessary support services to unit members: typing, copying, purchase ordering, and other assignments.
Responsible for inputting all parole/probation transactions into the JJIS system.
Responsible for assigning new cases to parole/probation officers, opening cases, and filing new material in case records.
Additional Information:
This recruitment will be used to fill multiple current and future vacancies as they occur.
Hybrid Telework: This position is eligible for a flexible remote work schedule, and you will be required to come into the office with a minimum of 16 hours a week. Employees may be required to be in the office more frequently in response to business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time . Please visit the state’s Work Reimagined website for more information.
Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here .
The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions on October 9, 2024 between 11-11:30 am PST. We will be able to answer any questions about the work and about OYA.
Click Here to Register for OYA Career Chats!
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:
$2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.
Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.
Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.
Legal insurance enrollment is available to purchase within the first 90 days of new union membership.
Tuition reimbursement.
For more information on SEIU, please click here.
What You Need to Qualify:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Desired Attributes : If you have these qualities, let us know. It’s how we will choose whom to move forward!
Note: You do not need to have all these qualities to be eligible for this position.
Ability to develop positive and collaborative working relationship with coworkers, community partners, and other system partners;
Excellent written and verbal communication skills (assessed in application materials and time of interview);
Knowledge and experience working and navigating the Juvenile Justice Information System (JJIS);
Experience prioritizing and adjusting tasks to meet changing requirements and workload demands, and ability to multitask as well;
Familiar with multiple software programs (Word, Excel, Outlook,etc.);
Proficient in taking minutes in meetings;
Experience coordinating travel
How to apply:
Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.
Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTTER REQUIRED: Describe your experiences, skills, and knowledge as they relate to the desired attributes of the position, and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.
Complete the questionnaire.
Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans’ preference .
Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.
More Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?:
For questions about the job announcement, email HR Recruiter .
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA. 98663
Clark College is currently accepting applications for a full-time, 12-month, permanent classified Program Assistant position in the Advising, Career Services, and Student Success departments, within the division of Student Affairs. The Program Assistant reports to the Program Manager of Advising, Career, and Student Success. The Program Assistant supports students, staff and colleagues by providing excellent customer service, supports projects and events for the office, and provides information regarding services offered. Primary responsibilities include providing information about Advising, Career, and Student Success to students, staff, and the community, hosting daily Academic Advising Quick Questions, coordinating arrangements for events, workshops, and meetings, taking meeting notes, and updating documents and spreadsheets. We are seeking an individual who practices equity-mindedness, has strong interpersonal skills, demonstrated ability to use technology, demonstrated ability to think critically and a demonstrated commitment to customer service. The Academic Advising and Career Services office hours of operation are from Monday-Thursday in person from 8am-6pm, and most Fridays remote from 8am-5pm; this position will be an on-campus position on the days that the office is open in person. This position will be scheduled for 40 work hours per week during the office’s hours of operation. One day of remote work on Fridays may be available based on the needs of the department and the college and is subject to change. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as an initial point of contact for students, staff, and the community; provide information regarding Clark College resources and policies and procedures related to Advising, Career, Student Success.
Compose correspondence, and printed materials related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style, including the Reception Staff Training materials.
Provide clear concise meeting minutes for program staff meetings; ensure documented in designated cloud-based platform.
Coordinate arrangements for Advising, Career, and Student Success activities such as meetings, workshops, and student outreach events.
Schedule appointments and meetings.
Host daily Advising Quick Questions in Zoom and in person as needed, support student referrals and connections as appropriate.
Record statistical information for data collection purposes in designated software.
Use desk top publishing software; room scheduling software, appointment scheduling software, Zoom, and Clark management systems.
Update documents, spreadsheets, and flyers as needed or assigned.
Lead for Academic Advising work-study staff with questions and referral support.
Respond to emails and voicemails in a timely manner for Academic Advising and Career Services.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High school graduation or equivalent AND two (2) years of full-time clerical experience or equivalent education/experience.
Computer skills and demonstrated ability to utilize technology (learning management systems, Microsoft Office Suite; virtual communication platforms, scheduling system).
JOB READINESS/WORKING CONDITIONS :
Strong interpersonal skills with a high level of self-awareness.
Demonstrated critical thinking and analytical skills.
Knowledgeable of strategies to support diverse populations of college students with varying needs, backgrounds, and situations.
Ability to respond positively to changing needs, requirements and responsibilities.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by the Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $3,239-$4,299/month | Step A-M (commensurate with qualifications and experience) | Range: 37| Code: 107M Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., October 9, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Thomas-Jenkins, Director of Labor and Compliance, 360-992-2317, mthomas-jenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources September 17, 2024 24-00124
Sep 20, 2024
Full time
Clark College is currently accepting applications for a full-time, 12-month, permanent classified Program Assistant position in the Advising, Career Services, and Student Success departments, within the division of Student Affairs. The Program Assistant reports to the Program Manager of Advising, Career, and Student Success. The Program Assistant supports students, staff and colleagues by providing excellent customer service, supports projects and events for the office, and provides information regarding services offered. Primary responsibilities include providing information about Advising, Career, and Student Success to students, staff, and the community, hosting daily Academic Advising Quick Questions, coordinating arrangements for events, workshops, and meetings, taking meeting notes, and updating documents and spreadsheets. We are seeking an individual who practices equity-mindedness, has strong interpersonal skills, demonstrated ability to use technology, demonstrated ability to think critically and a demonstrated commitment to customer service. The Academic Advising and Career Services office hours of operation are from Monday-Thursday in person from 8am-6pm, and most Fridays remote from 8am-5pm; this position will be an on-campus position on the days that the office is open in person. This position will be scheduled for 40 work hours per week during the office’s hours of operation. One day of remote work on Fridays may be available based on the needs of the department and the college and is subject to change. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as an initial point of contact for students, staff, and the community; provide information regarding Clark College resources and policies and procedures related to Advising, Career, Student Success.
Compose correspondence, and printed materials related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style, including the Reception Staff Training materials.
Provide clear concise meeting minutes for program staff meetings; ensure documented in designated cloud-based platform.
Coordinate arrangements for Advising, Career, and Student Success activities such as meetings, workshops, and student outreach events.
Schedule appointments and meetings.
Host daily Advising Quick Questions in Zoom and in person as needed, support student referrals and connections as appropriate.
Record statistical information for data collection purposes in designated software.
Use desk top publishing software; room scheduling software, appointment scheduling software, Zoom, and Clark management systems.
Update documents, spreadsheets, and flyers as needed or assigned.
Lead for Academic Advising work-study staff with questions and referral support.
Respond to emails and voicemails in a timely manner for Academic Advising and Career Services.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High school graduation or equivalent AND two (2) years of full-time clerical experience or equivalent education/experience.
Computer skills and demonstrated ability to utilize technology (learning management systems, Microsoft Office Suite; virtual communication platforms, scheduling system).
JOB READINESS/WORKING CONDITIONS :
Strong interpersonal skills with a high level of self-awareness.
Demonstrated critical thinking and analytical skills.
Knowledgeable of strategies to support diverse populations of college students with varying needs, backgrounds, and situations.
Ability to respond positively to changing needs, requirements and responsibilities.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by the Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $3,239-$4,299/month | Step A-M (commensurate with qualifications and experience) | Range: 37| Code: 107M Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., October 9, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Thomas-Jenkins, Director of Labor and Compliance, 360-992-2317, mthomas-jenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources September 17, 2024 24-00124
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s curricula and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators. We have nearly 40 diverse staff members.
Position Summary
Reporting to the Director of Operations, the Operations Coordinator facilitates operational activities to include finance, facilities, space planning, human resources, to improve the operations of the Labor Center.
Application Review Date
The First Review Date for this job is: 09/09/2024.
Responsibilities
FINANCE:
Purchasing
Coordinate and perform a full scope of procurement, reimbursement, and payment functions, including bluCard and Event credit card purchases and reconciliation, develop Purchase Orders, and process independent contractor invoices (e.g., Labor Center events, honoraria payments, stipends, etc.).
Coordinate staff financial activities: review and ensure accuracy on all Berkeley Financial System transactions, including T&E/Expense reimbursements, procurement, and vendor payments. Ensure that all transactions comply with UC policies.
Research complex financial discrepancies, escalated customer service problems, and vendor concerns; assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.
Manage and perform the independent contractor onboarding process to include collecting required documentation, assisting in composing a statement of work, initiating online Supplier Registration, and providing supplier/vendor and UCB project manager guidance through the process. Troubleshoot and investigate invoice processing issues.
Provide guidance, direction, and training to internal campus users and external partners in purchasing (BearBuy support, payments for goods and services), travel and entertainment (booking travel, use of the online reimbursement systems, and in understanding Travel and Entertainment policy and department processes) and other reimbursements to ensure compliance with UC policies.
Budget
In collaboration with the Director of Operations and/program directors, develop and monitor budgets for Labor Center events (e.g., retreats, staff meetings, Advisory Board meetings, and conferences, as needed).
Partners with the Director of Operations and/or Financial Analyst to assist with the internal annual budget development process.
Reviews actuals in the Oracle Budget Planning System for non-personnel expenses across programs, and partners with the Financial Analyst to address any issues.
Assist with the preparations of operational activity reports (e.g. BFS and CalAnswers), evaluation of current and proposed services, etc.
Keep abreast of changes to Labor Center internal procedures and deadlines.
HUMAN RESOURCES
Assist the Operations Director with recruitment, hiring, and onboarding/offboarding activities; conduct the new hire orientation process.
Collaborate with the Operations Director to develop and implement program orientation and training materials and ensure that new hires are appropriately onboarded and informed regarding Center policies and procedures.
ADMINISTRATIVE SUPPORT
Provide assistance and training to administrative support staff on Labor Center operational activities.
Provides executive-level administrative support to Labor Center leadership as needed. This may include, but is not limited to: drafts, proofreads, edits, transcribes and prepares correspondence, reports and other written documents of varying degrees of complexity, sensitivity and confidentiality.
In collaboration with the Director of Operations, assist with the coordinating and implementing of the goals and strategies of the Strategic Plan across the organization. This includes taking meeting minutes and recording action items and deadlines.
Plans and executes staff retreats and events 2-4 times per year.
Assist with the implementation of standard operating procedures and guidelines and conduct trends analysis.
Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.
IT, FACILITIES & SAFETY
Coordinate office and equipment preparation for new hires; coordinate office moves, excess and salvage removal, office remodels and refreshers, and IT and building maintenance requests.
Implement, and document the department's health and safety program for computer users, including: conduct workstation assessments in accordance with campus workstation design guidelines, recommend and implement modifications, document evaluations, manage matching funds application process and coordinate computer health and safety training.
Serve as Department Safety Coordinator in collaboration with Building Manager; coordinate, implement, and document the department’s safety program to include attending safety committee meetings, assisting supervisors in investigating and documenting accidents and injuries, assists in developing, maintaining, and providing training on emergency plans and maintaining emergency supplies.
Required Qualifications
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Ability to manage competing deadlines and attention to high level of detail and accuracy is a must.
Ability to interact with a diverse population in a dynamic work environment and to establish relationships with staff and external organizations and individuals.
Ability to work with multiple external and internal stakeholders and manage a project successfully.
Preferred Qualifications
Working knowledge of and/or can quickly learn common campus-specific and other computer application programs.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $33.96 (Step 7) - $39.71 (Step 14).
How to Apply
To apply, please submit your resume and cover letter.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
This is not a visa opportunity.
This position is eligible for up to 60% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
The University of California's Affirmative action policy .
The University of California's Anti-Discrimination policy .
Aug 28, 2024
Full time
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s curricula and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators. We have nearly 40 diverse staff members.
Position Summary
Reporting to the Director of Operations, the Operations Coordinator facilitates operational activities to include finance, facilities, space planning, human resources, to improve the operations of the Labor Center.
Application Review Date
The First Review Date for this job is: 09/09/2024.
Responsibilities
FINANCE:
Purchasing
Coordinate and perform a full scope of procurement, reimbursement, and payment functions, including bluCard and Event credit card purchases and reconciliation, develop Purchase Orders, and process independent contractor invoices (e.g., Labor Center events, honoraria payments, stipends, etc.).
Coordinate staff financial activities: review and ensure accuracy on all Berkeley Financial System transactions, including T&E/Expense reimbursements, procurement, and vendor payments. Ensure that all transactions comply with UC policies.
Research complex financial discrepancies, escalated customer service problems, and vendor concerns; assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.
Manage and perform the independent contractor onboarding process to include collecting required documentation, assisting in composing a statement of work, initiating online Supplier Registration, and providing supplier/vendor and UCB project manager guidance through the process. Troubleshoot and investigate invoice processing issues.
Provide guidance, direction, and training to internal campus users and external partners in purchasing (BearBuy support, payments for goods and services), travel and entertainment (booking travel, use of the online reimbursement systems, and in understanding Travel and Entertainment policy and department processes) and other reimbursements to ensure compliance with UC policies.
Budget
In collaboration with the Director of Operations and/program directors, develop and monitor budgets for Labor Center events (e.g., retreats, staff meetings, Advisory Board meetings, and conferences, as needed).
Partners with the Director of Operations and/or Financial Analyst to assist with the internal annual budget development process.
Reviews actuals in the Oracle Budget Planning System for non-personnel expenses across programs, and partners with the Financial Analyst to address any issues.
Assist with the preparations of operational activity reports (e.g. BFS and CalAnswers), evaluation of current and proposed services, etc.
Keep abreast of changes to Labor Center internal procedures and deadlines.
HUMAN RESOURCES
Assist the Operations Director with recruitment, hiring, and onboarding/offboarding activities; conduct the new hire orientation process.
Collaborate with the Operations Director to develop and implement program orientation and training materials and ensure that new hires are appropriately onboarded and informed regarding Center policies and procedures.
ADMINISTRATIVE SUPPORT
Provide assistance and training to administrative support staff on Labor Center operational activities.
Provides executive-level administrative support to Labor Center leadership as needed. This may include, but is not limited to: drafts, proofreads, edits, transcribes and prepares correspondence, reports and other written documents of varying degrees of complexity, sensitivity and confidentiality.
In collaboration with the Director of Operations, assist with the coordinating and implementing of the goals and strategies of the Strategic Plan across the organization. This includes taking meeting minutes and recording action items and deadlines.
Plans and executes staff retreats and events 2-4 times per year.
Assist with the implementation of standard operating procedures and guidelines and conduct trends analysis.
Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.
IT, FACILITIES & SAFETY
Coordinate office and equipment preparation for new hires; coordinate office moves, excess and salvage removal, office remodels and refreshers, and IT and building maintenance requests.
Implement, and document the department's health and safety program for computer users, including: conduct workstation assessments in accordance with campus workstation design guidelines, recommend and implement modifications, document evaluations, manage matching funds application process and coordinate computer health and safety training.
Serve as Department Safety Coordinator in collaboration with Building Manager; coordinate, implement, and document the department’s safety program to include attending safety committee meetings, assisting supervisors in investigating and documenting accidents and injuries, assists in developing, maintaining, and providing training on emergency plans and maintaining emergency supplies.
Required Qualifications
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Ability to manage competing deadlines and attention to high level of detail and accuracy is a must.
Ability to interact with a diverse population in a dynamic work environment and to establish relationships with staff and external organizations and individuals.
Ability to work with multiple external and internal stakeholders and manage a project successfully.
Preferred Qualifications
Working knowledge of and/or can quickly learn common campus-specific and other computer application programs.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $33.96 (Step 7) - $39.71 (Step 14).
How to Apply
To apply, please submit your resume and cover letter.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
This is not a visa opportunity.
This position is eligible for up to 60% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
The University of California's Affirmative action policy .
The University of California's Anti-Discrimination policy .
Illinois Department of Human Services
134 W Main St, Dwight, Illinois, 60420
Location: Dwight, IL, US, 60420
Job Requisition ID: 38641
Agency : Department of Human Services
Opening Date: 08/26/2024
Closing Date/Time: 09/23/2024
Salary: Anticipated Salary: $8,486 - $10,250 per month ($101,832 - $123,000 per year)
Job Type: Salaried
County: Livingston
Number of Vacancies: 1
Work Hours: Mon - Fri, 8:00am - 4:30pm
Work Location: 134 W Main St, Dwight, Illinois, 60420
Division of Developmental Disabilities
Fox Developmental Center
Clinical Services
Please click on the link to apply online: https://illinois.jobs2web.com/job-invite/38641/
Position Overview
The Division of Developmental Disabilities is seeking to hire a Clinical Director for the Fox Developmental Center located in Dwight, Illinois. The incumbent will be responsible for all clinical psycho-social and habilitative programs and active treatment, development and rehabilitation of persons with a developmental disability. The Clinical Director will coordinate activities of clinical programs with nursing and medical staff, develop, establish, and implement goals and objectives for the center’s Strategic Plan for all clinical programs. At Fox Developmental Center, we strive to provide equitable access to social/human services, supports, programs and resources to enhance the lives of all who we serve.
Job Responsibilities
Serves as Clinical Director for the Fox Developmental Center. Responsible for all clinical, psychological, behavioral, social services, habilitative/active treatment programs of persons with developmental disability.
Develops and implements contemporary psychological/clinical programs.
Serves as a full-line supervisor.
Attends treatment team meetings on a regular basis and provides treatment team staff with guidance and direction in optimal treatment planning.
Writes, reviews and maintains various facility manuals which govern the areas of Admissions and Discharges, Clinical Assessment, Treatment Planning and Patient Care Monitoring.
Serves and participates on various facility committees; confirms timely follow-up on problems identified through the facilities Quality Assurance programs; serves as Administrator on Duty (AOD) as designated by the Center Director or Assistant Center Director.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a master's degree in social work from an accredited school of Social Work.
Requires four (4) years progressively responsible administrative experience in a recognized social agency.
Requires licensure by the Illinois Department of Financial and Professional Regulation as a licensed Clinical Social Worker.
Preferred Qualifications
Four (4) years of professional experience developing, implementing and maintaining a system for monitoring clinical/psycho-social and rehabilitation programs and activities in the treatment/development and rehabilitation of persons with developmental disabilities.
Four (4) years of professional experience in clinical consultation on service delivery and active treatment relative to developmental disability policies and procedures.
Three (3) years of professional experience developing, interpreting and ensuring implementation of policies and procedures for a public or private organization.
Four (4) years of professional experience providing training and instruction to professional staff on the philosophy and goals for a clinical services program and current treatment technologies.
Three (3) years of professional experience developing reports for a public or private organization.
Three (3) years of professional experience communicating in oral and written form with internal and external stakeholders regarding issues dealing with mental health policies, procedures, staff, legislation and interagency agreements for a public or private organization.
Master’s degree in related rehabilitation field with a licensure as Licensed Clinical Professional Counselor (LCPC).
Conditions of Employment
Requires the ability to serve on-call as Administrator on Duty (AOD) on a rotation basis.
Requires the ability to work after business hours, weekends and holidays.
Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
Requires the ability to utilize office equipment in the performance of job duties.
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate and perform CPR.
Requires the ability to physically engage in restraints.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Aug 26, 2024
Full time
Location: Dwight, IL, US, 60420
Job Requisition ID: 38641
Agency : Department of Human Services
Opening Date: 08/26/2024
Closing Date/Time: 09/23/2024
Salary: Anticipated Salary: $8,486 - $10,250 per month ($101,832 - $123,000 per year)
Job Type: Salaried
County: Livingston
Number of Vacancies: 1
Work Hours: Mon - Fri, 8:00am - 4:30pm
Work Location: 134 W Main St, Dwight, Illinois, 60420
Division of Developmental Disabilities
Fox Developmental Center
Clinical Services
Please click on the link to apply online: https://illinois.jobs2web.com/job-invite/38641/
Position Overview
The Division of Developmental Disabilities is seeking to hire a Clinical Director for the Fox Developmental Center located in Dwight, Illinois. The incumbent will be responsible for all clinical psycho-social and habilitative programs and active treatment, development and rehabilitation of persons with a developmental disability. The Clinical Director will coordinate activities of clinical programs with nursing and medical staff, develop, establish, and implement goals and objectives for the center’s Strategic Plan for all clinical programs. At Fox Developmental Center, we strive to provide equitable access to social/human services, supports, programs and resources to enhance the lives of all who we serve.
Job Responsibilities
Serves as Clinical Director for the Fox Developmental Center. Responsible for all clinical, psychological, behavioral, social services, habilitative/active treatment programs of persons with developmental disability.
Develops and implements contemporary psychological/clinical programs.
Serves as a full-line supervisor.
Attends treatment team meetings on a regular basis and provides treatment team staff with guidance and direction in optimal treatment planning.
Writes, reviews and maintains various facility manuals which govern the areas of Admissions and Discharges, Clinical Assessment, Treatment Planning and Patient Care Monitoring.
Serves and participates on various facility committees; confirms timely follow-up on problems identified through the facilities Quality Assurance programs; serves as Administrator on Duty (AOD) as designated by the Center Director or Assistant Center Director.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a master's degree in social work from an accredited school of Social Work.
Requires four (4) years progressively responsible administrative experience in a recognized social agency.
Requires licensure by the Illinois Department of Financial and Professional Regulation as a licensed Clinical Social Worker.
Preferred Qualifications
Four (4) years of professional experience developing, implementing and maintaining a system for monitoring clinical/psycho-social and rehabilitation programs and activities in the treatment/development and rehabilitation of persons with developmental disabilities.
Four (4) years of professional experience in clinical consultation on service delivery and active treatment relative to developmental disability policies and procedures.
Three (3) years of professional experience developing, interpreting and ensuring implementation of policies and procedures for a public or private organization.
Four (4) years of professional experience providing training and instruction to professional staff on the philosophy and goals for a clinical services program and current treatment technologies.
Three (3) years of professional experience developing reports for a public or private organization.
Three (3) years of professional experience communicating in oral and written form with internal and external stakeholders regarding issues dealing with mental health policies, procedures, staff, legislation and interagency agreements for a public or private organization.
Master’s degree in related rehabilitation field with a licensure as Licensed Clinical Professional Counselor (LCPC).
Conditions of Employment
Requires the ability to serve on-call as Administrator on Duty (AOD) on a rotation basis.
Requires the ability to work after business hours, weekends and holidays.
Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
Requires the ability to utilize office equipment in the performance of job duties.
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate and perform CPR.
Requires the ability to physically engage in restraints.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Office of the Alternate Defense Counsel
Denver, Colorado
Do you identify as a member of the Black, Indigenous, and People of Color (BIPOC) community? Are you interested in starting your own criminal defense law office, business, or nonprofit after completing the Fellowship? Do you believe that holistic, team-oriented representation is essential for all people accused or convicted of criminal or delinquent acts? If you are passionate about client centered, holistic, team-oriented representation for people accused or convicted of criminal or delinquent acts, we have an amazing opportunity for you! The Office of the Alternate Defense Counsel is offering a unique opportunity for a BIPOC community member or a person with a meaningful connection to BIPOC communities to develop a private law practice in Colorado through the Inclusivity Attorney Fellowship Program.
About Us:
The Office of the Alternate Defense Counsel (OADC) is the legislatively created state agency responsible for providing client services and legal representation for indigent individuals (adults and youth) when the state has charged them with a criminal or delinquent act and the Office of the Colorado State Public Defender has a conflict of interest. The OADC accomplishes this by contracting with over 400 private attorneys and another 500 legal service providers (forensic social workers/clinical advocates, paralegals, investigators, legal researchers, case assistants, legal interns, etc.) to provide client services on an hourly basis in both state and municipal court systems. The OADC also provides direct client representation through our Postconviction Unit. Our fundamental belief is that good holistic legal defense teams produce good results for our clients
Mission Statement:
The mission of the Office of the Alternate Defense Counsel (OADC), through the practice of holistic public defense, is to help adults and children who the State of Colorado Office of the Alternate Defense Counsel government has charged with criminal and delinquent offenses. The OADC’s holistic practice model fosters ethical, informed, and standard-driven best practices in public defense. The OADC allocates resources in a manner intentionally designed to rebalance the disparate power wielded by the government in the criminal legal system. OADC advocates for every client’s inherent worth and dignity by centering the client’s lived experiences and voice to achieve the best legal outcome.
The OADC is dedicated to zealous, client-centered advocacy rooted in social justice, integrity, and humility. We recognize that we are working within a broken and racist criminal legal system. Public defense advocates play an essential role in challenging bias and disparity within the courtroom, within our offices, and within ourselves. Statistical data and experiences support that there is a disparate presence of violent policing, over-charging, and harsher sentencing outcomes for Colorado’s people of color and other vulnerable populations. The OADC is unwavering in its support of decarceration, the decriminalization of youth, and equity within the criminal legal system.
About the Inclusivity Fellowship:
The legal field suffers from a lack of diversity nationwide. Colorado's legal community is no different. The pool of attorneys contracting with the OADC is a microcosm of the larger systemic problem. While the lack of diversity is generally problematic for the legal community, it is especially problematic in the criminal legal system where the over-prosecution and resulting mass incarceration of BIPOC individuals is a national tragedy.
There is an undeniable benefit when people whose lived experiences as BIPOC community members or people with meaningful connections to BIPOC communities, participate in the system as attorneys and other legal professionals. Rather than continuing to wait for the larger pool of attorneys to become more diverse, the OADC intends to increase the number of contracting attorneys whose lived experiences reflect membership in or who have a meaningful connection with BIPOC communities while also increasing the diversity of the Colorado legal community.
This Inclusivity Fellowship Program is the ultimate public-private partnership. This Fellowship will provide a lawyer or recent graduate with a state employee position with a State of Colorado salary and benefits for up to two years while the fellow develops their emerging practice. This employee position will begin as early as October 14, 2024, but could start as late as November 1, 2025. The Fellowship will terminate no later than two years from the date of hire. The Fellowship's exact duration will be tailored to meet the needs of the individual fellow and their future business. During that time, the OADC will provide mentorship from experienced criminal and youth defense practitioners to assist with developing appropriate legal skills, case management, and professional development. In addition, the OADC has a robust training program to further aid in professional and business development.
Although the project is geared toward developing an attorney who is proficient in indigent defense, we understand that the fellow may need to develop a well[1]rounded practice that involves representing people in more than just criminal matters. It is anticipated that the fellow will work to build relationships so that at the conclusion of their Fellowship, they can develop other sources of income including private representation, court-appointed work in dependency and neglect cases through other state agencies (e.g., the Office of the Child’s Representative or the Office of Respondent Parent Counsel), and partnerships with civil litigation associations such as Legal Aid (Colorado Legal Services). As such, the OADC has partnered with other entities to provide further mentorship assistance in areas of law other than criminal defense to meet the individual interests of each fellow.
The OADC is a collaborative workspace designed for people who thrive in a team environment. This position reports to the Attorney Development Coordinator and will engage with all members of the OADC team.
About You:
The ideal candidate is committed to public defense and dreams of starting a thriving private practice. This person must have lived experiences as a BIPOC community member or be a person with meaningful connections to BIPOC communities.
Preferred level of Professional Experience:
1 to 5 years’ experience representing human beings as an attorney and/or in a qualified law school clinic or internship/externship setting, and/or under the student practice act(s).
Some prior experience in a business setting, preferably self-employed.
Our ideal candidate possesses the following skills:
You want to create your own private practice and do not want to be a long-term government employee.
You are self-motivated and a problem solver.
You are an entrepreneur who will support your community with your vision and expertise.
You already have a fundamental understanding of criminal defense and public defense systems, criminal law and procedure and rules of evidence.
You are collaborative, and passionate about team oriented holistic public defense.
You are zealous in your commitment to equity, diversity, inclusion and empathy.
Bilingual skills a plus.
This person must have values closely aligned with the OADC’s Mission Statement and be especially dedicated to:
Ending the over-policing, prosecution, and incarceration of vulnerable populations traditionally over-represented in the criminal legal system; and
Increasing opportunities for historically under-represented people in America’s legal system.
If you are offered this Fellowship, the following are the conditions of employment:
Be a current resident of the state of Colorado or become a resident of the state of Colorado within 30 days of the hire date.
The fellow may work anywhere in Colorado.
Be able to work remotely and in an office setting.
Be currently licensed to practice law in the State of Colorado or will be licensed to practice law in the State of Colorado within 90-days of the hire date. For graduating law students, this Fellowship is contingent upon passing the Colorado Bar Exam.
Submit to a routine background investigation, including a criminal history check.
If hired, the Immigration Reform and Control Act requires you to provide proof of your eligibility to work in the United States within three workdays.
How to Apply:
You will be required to complete a written application with additional questions and provide three references in addition to the following documents:
Resume – Required
Cover letter – Required
Legal Writing Sample – Required
2 Letters of Reference – Optional
Complete the online application at the link below by 11:59 PM on September 19, 2024. Please add noreply@fs2.formsite.com as a safe sender. Once you submit your application, you will receive an automatic email from Formsite. If you cannot find this email, please look in your spam/junk folder.
https://fs2.formsite.com/OADC/kfkan8uwmh/index
Late or incomplete applications will not be considered. Faxed, mailed, or emailed applications will not be accepted.
Please direct any additional inquiries or questions to jobs@coloradoadc.com .
Monthly Salary Range: $5,516-$8,440.34
Annual Salary Range: $84,404.33-$101,284.02
FLSA Status: Exempt
Location: Colorado
The State of Colorado is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Click here for further information about State of Colorado Employee Benefits.
The Office of the Alternate Defense Counsel is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We do not discriminate on the basis of race, ethnicity, age, religion, social class, national origin, marital or parental status, pregnancy, disability status, sexual orientation, gender, gender identity or expression, veteran status, or political affiliation. We are committed to fostering a culture of inclusion and an environment of representation diversity and we encourage individuals of many identities, backgrounds, and experiences to apply.
To request accommodation, please contact Juanise Cornell at juanise@coloradoadc.com or (720) 994-2857 as soon as possible. Any person with a disability, as defined by the Americans with Disabilities Act (ADA), may be provided a reasonable accommodation upon request to enable the person to participate in the hiring process. The person making the request may be asked to provide additional information regarding functional limitations and the type of accommodation needed, which will be kept confidential. Preparation may be required, so timely requests for accommodation are appreciated.
Aug 24, 2024
Full time
Do you identify as a member of the Black, Indigenous, and People of Color (BIPOC) community? Are you interested in starting your own criminal defense law office, business, or nonprofit after completing the Fellowship? Do you believe that holistic, team-oriented representation is essential for all people accused or convicted of criminal or delinquent acts? If you are passionate about client centered, holistic, team-oriented representation for people accused or convicted of criminal or delinquent acts, we have an amazing opportunity for you! The Office of the Alternate Defense Counsel is offering a unique opportunity for a BIPOC community member or a person with a meaningful connection to BIPOC communities to develop a private law practice in Colorado through the Inclusivity Attorney Fellowship Program.
About Us:
The Office of the Alternate Defense Counsel (OADC) is the legislatively created state agency responsible for providing client services and legal representation for indigent individuals (adults and youth) when the state has charged them with a criminal or delinquent act and the Office of the Colorado State Public Defender has a conflict of interest. The OADC accomplishes this by contracting with over 400 private attorneys and another 500 legal service providers (forensic social workers/clinical advocates, paralegals, investigators, legal researchers, case assistants, legal interns, etc.) to provide client services on an hourly basis in both state and municipal court systems. The OADC also provides direct client representation through our Postconviction Unit. Our fundamental belief is that good holistic legal defense teams produce good results for our clients
Mission Statement:
The mission of the Office of the Alternate Defense Counsel (OADC), through the practice of holistic public defense, is to help adults and children who the State of Colorado Office of the Alternate Defense Counsel government has charged with criminal and delinquent offenses. The OADC’s holistic practice model fosters ethical, informed, and standard-driven best practices in public defense. The OADC allocates resources in a manner intentionally designed to rebalance the disparate power wielded by the government in the criminal legal system. OADC advocates for every client’s inherent worth and dignity by centering the client’s lived experiences and voice to achieve the best legal outcome.
The OADC is dedicated to zealous, client-centered advocacy rooted in social justice, integrity, and humility. We recognize that we are working within a broken and racist criminal legal system. Public defense advocates play an essential role in challenging bias and disparity within the courtroom, within our offices, and within ourselves. Statistical data and experiences support that there is a disparate presence of violent policing, over-charging, and harsher sentencing outcomes for Colorado’s people of color and other vulnerable populations. The OADC is unwavering in its support of decarceration, the decriminalization of youth, and equity within the criminal legal system.
About the Inclusivity Fellowship:
The legal field suffers from a lack of diversity nationwide. Colorado's legal community is no different. The pool of attorneys contracting with the OADC is a microcosm of the larger systemic problem. While the lack of diversity is generally problematic for the legal community, it is especially problematic in the criminal legal system where the over-prosecution and resulting mass incarceration of BIPOC individuals is a national tragedy.
There is an undeniable benefit when people whose lived experiences as BIPOC community members or people with meaningful connections to BIPOC communities, participate in the system as attorneys and other legal professionals. Rather than continuing to wait for the larger pool of attorneys to become more diverse, the OADC intends to increase the number of contracting attorneys whose lived experiences reflect membership in or who have a meaningful connection with BIPOC communities while also increasing the diversity of the Colorado legal community.
This Inclusivity Fellowship Program is the ultimate public-private partnership. This Fellowship will provide a lawyer or recent graduate with a state employee position with a State of Colorado salary and benefits for up to two years while the fellow develops their emerging practice. This employee position will begin as early as October 14, 2024, but could start as late as November 1, 2025. The Fellowship will terminate no later than two years from the date of hire. The Fellowship's exact duration will be tailored to meet the needs of the individual fellow and their future business. During that time, the OADC will provide mentorship from experienced criminal and youth defense practitioners to assist with developing appropriate legal skills, case management, and professional development. In addition, the OADC has a robust training program to further aid in professional and business development.
Although the project is geared toward developing an attorney who is proficient in indigent defense, we understand that the fellow may need to develop a well[1]rounded practice that involves representing people in more than just criminal matters. It is anticipated that the fellow will work to build relationships so that at the conclusion of their Fellowship, they can develop other sources of income including private representation, court-appointed work in dependency and neglect cases through other state agencies (e.g., the Office of the Child’s Representative or the Office of Respondent Parent Counsel), and partnerships with civil litigation associations such as Legal Aid (Colorado Legal Services). As such, the OADC has partnered with other entities to provide further mentorship assistance in areas of law other than criminal defense to meet the individual interests of each fellow.
The OADC is a collaborative workspace designed for people who thrive in a team environment. This position reports to the Attorney Development Coordinator and will engage with all members of the OADC team.
About You:
The ideal candidate is committed to public defense and dreams of starting a thriving private practice. This person must have lived experiences as a BIPOC community member or be a person with meaningful connections to BIPOC communities.
Preferred level of Professional Experience:
1 to 5 years’ experience representing human beings as an attorney and/or in a qualified law school clinic or internship/externship setting, and/or under the student practice act(s).
Some prior experience in a business setting, preferably self-employed.
Our ideal candidate possesses the following skills:
You want to create your own private practice and do not want to be a long-term government employee.
You are self-motivated and a problem solver.
You are an entrepreneur who will support your community with your vision and expertise.
You already have a fundamental understanding of criminal defense and public defense systems, criminal law and procedure and rules of evidence.
You are collaborative, and passionate about team oriented holistic public defense.
You are zealous in your commitment to equity, diversity, inclusion and empathy.
Bilingual skills a plus.
This person must have values closely aligned with the OADC’s Mission Statement and be especially dedicated to:
Ending the over-policing, prosecution, and incarceration of vulnerable populations traditionally over-represented in the criminal legal system; and
Increasing opportunities for historically under-represented people in America’s legal system.
If you are offered this Fellowship, the following are the conditions of employment:
Be a current resident of the state of Colorado or become a resident of the state of Colorado within 30 days of the hire date.
The fellow may work anywhere in Colorado.
Be able to work remotely and in an office setting.
Be currently licensed to practice law in the State of Colorado or will be licensed to practice law in the State of Colorado within 90-days of the hire date. For graduating law students, this Fellowship is contingent upon passing the Colorado Bar Exam.
Submit to a routine background investigation, including a criminal history check.
If hired, the Immigration Reform and Control Act requires you to provide proof of your eligibility to work in the United States within three workdays.
How to Apply:
You will be required to complete a written application with additional questions and provide three references in addition to the following documents:
Resume – Required
Cover letter – Required
Legal Writing Sample – Required
2 Letters of Reference – Optional
Complete the online application at the link below by 11:59 PM on September 19, 2024. Please add noreply@fs2.formsite.com as a safe sender. Once you submit your application, you will receive an automatic email from Formsite. If you cannot find this email, please look in your spam/junk folder.
https://fs2.formsite.com/OADC/kfkan8uwmh/index
Late or incomplete applications will not be considered. Faxed, mailed, or emailed applications will not be accepted.
Please direct any additional inquiries or questions to jobs@coloradoadc.com .
Monthly Salary Range: $5,516-$8,440.34
Annual Salary Range: $84,404.33-$101,284.02
FLSA Status: Exempt
Location: Colorado
The State of Colorado is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Click here for further information about State of Colorado Employee Benefits.
The Office of the Alternate Defense Counsel is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We do not discriminate on the basis of race, ethnicity, age, religion, social class, national origin, marital or parental status, pregnancy, disability status, sexual orientation, gender, gender identity or expression, veteran status, or political affiliation. We are committed to fostering a culture of inclusion and an environment of representation diversity and we encourage individuals of many identities, backgrounds, and experiences to apply.
To request accommodation, please contact Juanise Cornell at juanise@coloradoadc.com or (720) 994-2857 as soon as possible. Any person with a disability, as defined by the Americans with Disabilities Act (ADA), may be provided a reasonable accommodation upon request to enable the person to participate in the hiring process. The person making the request may be asked to provide additional information regarding functional limitations and the type of accommodation needed, which will be kept confidential. Preparation may be required, so timely requests for accommodation are appreciated.
Keeping Washington Clean and Evergreen
About This Job
The Office of Equity and Environmental Justice (OEEJ) within the Department of Ecology is looking to fill a temporary Executive Assistant (Administrative Assistant 5) position. In this newly created role, you will provide high-level administrative support to the OEEJ program manager and staff. Among the many duties, this position will serve as SharePoint Administrator for OEEJ’s hub site, primary administrator for the online JIRA Service Request System to assign and track staff work, and administrative support with the coordination of environmental justice assessments and equity reviews.
We are looking for someone who enjoys working as a team and who shares our commitment to building an anti-racist and equity-focused workplace. Your lived and professional expertise inform your work to support Ecology’s mission to protect, preserve, and enhance the environment for current and future generations.
Please Note: This is a temporary position that will end June 30, 2025 .
Employment Benefits:
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
Duties
What makes this role unique?
This is an opportunity to provide high-level administrative support to one of the newest programs within the Department of Ecology. In this role, you will work closely with Office of Equity & Environmental Justice (OEEJ) colleagues to innovate and create practices to improve OEEJ’s response times to service requests and support staff workload management. OEEJ is a growing program that needs your organizational, problem-solving, and communication skills.
What you will do:
Provide high-level administrative support to the OEEJ Program Manager and staff, maintain a deep knowledge of their work and serve as a strategic partner to achieve the OEEJ objectives and goals.
Offer anticipatory support and strategies to enhance schedule management and implement streamlined processes to manage and track OEEJ work service requests.
Proactively prepare meeting materials and agendas, ensuring the Program Manager is fully prepared for upcoming engagements.
Maintain and organize email correspondence, including responding to emails, managing follow-up tasks, filing important communications, highlighting time sensitive items and compiling meeting preparation materials.
Manage the Program Manager’s schedule and manage a complex high-volume calendar to coordinate meetings with internal and external partners, and other state agencies and leaders efficiently.
About the Department of Ecology:
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan .
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Additional Job Information:
Location: This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. Tele-work options for this position: This position will be eligible for up to an 80% telework schedule, working a minimum of one day per week in the office. Schedules are dependent upon position needs and are subject to change.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of six years of combined experience and/or education as detailed below:
Experience in Clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education with a major study in Business administration, public administration, or closely allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations: C ollege credits or degree - as listed above: Years of required experience - as listed above.
Combination 1; No college credits or degree; 6 years of experience
Combination 2; 30-59 semester or 45-89 quarter college credits; 5 years of experience
Combination 3; 60-89 semester or 90-134 quarter college credits (AA degree); 4 years of experience
Combination 4; 90-119 semester or 135-179 quarter college credits; 3 years of experience
Combination 5; A Bachelor's Degree or higher; 2 years of experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience using Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook.
Facilitation and project management skills for working collaboratively with a group to identify clear goals and achieve them.
Understanding and practice of written, verbal, and listening communication skills that are respectful, accessible, and inclusive to engage and reach a diversity of audiences and situations.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool. Hiring Manager's Contact Information: If you have specific questions about the position, please email Millie Piazza at Millie.Piazza@ecy.wa.gov Please do not contact Millie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Name and contact information of three professional references.
Notes:
References: Listed references will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization.
Salary History: Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Aug 16, 2024
Full time
Keeping Washington Clean and Evergreen
About This Job
The Office of Equity and Environmental Justice (OEEJ) within the Department of Ecology is looking to fill a temporary Executive Assistant (Administrative Assistant 5) position. In this newly created role, you will provide high-level administrative support to the OEEJ program manager and staff. Among the many duties, this position will serve as SharePoint Administrator for OEEJ’s hub site, primary administrator for the online JIRA Service Request System to assign and track staff work, and administrative support with the coordination of environmental justice assessments and equity reviews.
We are looking for someone who enjoys working as a team and who shares our commitment to building an anti-racist and equity-focused workplace. Your lived and professional expertise inform your work to support Ecology’s mission to protect, preserve, and enhance the environment for current and future generations.
Please Note: This is a temporary position that will end June 30, 2025 .
Employment Benefits:
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
Duties
What makes this role unique?
This is an opportunity to provide high-level administrative support to one of the newest programs within the Department of Ecology. In this role, you will work closely with Office of Equity & Environmental Justice (OEEJ) colleagues to innovate and create practices to improve OEEJ’s response times to service requests and support staff workload management. OEEJ is a growing program that needs your organizational, problem-solving, and communication skills.
What you will do:
Provide high-level administrative support to the OEEJ Program Manager and staff, maintain a deep knowledge of their work and serve as a strategic partner to achieve the OEEJ objectives and goals.
Offer anticipatory support and strategies to enhance schedule management and implement streamlined processes to manage and track OEEJ work service requests.
Proactively prepare meeting materials and agendas, ensuring the Program Manager is fully prepared for upcoming engagements.
Maintain and organize email correspondence, including responding to emails, managing follow-up tasks, filing important communications, highlighting time sensitive items and compiling meeting preparation materials.
Manage the Program Manager’s schedule and manage a complex high-volume calendar to coordinate meetings with internal and external partners, and other state agencies and leaders efficiently.
About the Department of Ecology:
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan .
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Additional Job Information:
Location: This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. Tele-work options for this position: This position will be eligible for up to an 80% telework schedule, working a minimum of one day per week in the office. Schedules are dependent upon position needs and are subject to change.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of six years of combined experience and/or education as detailed below:
Experience in Clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education with a major study in Business administration, public administration, or closely allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations: C ollege credits or degree - as listed above: Years of required experience - as listed above.
Combination 1; No college credits or degree; 6 years of experience
Combination 2; 30-59 semester or 45-89 quarter college credits; 5 years of experience
Combination 3; 60-89 semester or 90-134 quarter college credits (AA degree); 4 years of experience
Combination 4; 90-119 semester or 135-179 quarter college credits; 3 years of experience
Combination 5; A Bachelor's Degree or higher; 2 years of experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience using Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook.
Facilitation and project management skills for working collaboratively with a group to identify clear goals and achieve them.
Understanding and practice of written, verbal, and listening communication skills that are respectful, accessible, and inclusive to engage and reach a diversity of audiences and situations.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool. Hiring Manager's Contact Information: If you have specific questions about the position, please email Millie Piazza at Millie.Piazza@ecy.wa.gov Please do not contact Millie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Name and contact information of three professional references.
Notes:
References: Listed references will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization.
Salary History: Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Does this sound like an organization you would like to be a part of?
"I appreciate the collaboration and support of colleagues and company mission and values aligning with the work."
"Cummins invests in their people and work to provide support. I feel my efforts are appreciated."
"Recovery is my life and passion and I love being with a company that supports me in my recovery plus allows me to work with those folks suffering with substance use disorders and mental health issues."
Due to expansion, Cummins Behavioral Health Systems, Inc. is adding a new full-time Entry-Level Care Coordinator to our Certified Community Behavioral Health Center's medical services in Avon, Indiana.
A successful candidate will have experience working with individuals, both youth and adult, that are managing their lives while dealing with both mental health issues and chronic physical health conditions including hypertension, diabetes, and obesity. Attention to detail, experience coordinating with other healthcare providers, and experience in a behavioral health or family practice setting preferred.
The Entry Level Care Coordinator primarily provides individuals and families with face-to-face and virtual contact. This position is an active member of Cummins' Medical Services Team and is an active member of the consumer's treatment team. Entry-Level Care Coordinators follow best practice treatment models within a Recovery-based perspective that is intended to promote resiliency, optimal community participation, and eventual independence from ongoing professional behavioral health support. The following models and approaches to meeting the consumers' needs are used:
SAMHSA's Recovery Model;
SAMHSA's Eight Dimensions of Wellness;
Person-Centered Treatment Planning (PCTP);
Care Coordination Evidence-based Practices;
Motivational Interviewing; and,
BPHC (Behavioral and Primary Healthcare Coordination Program)
Other defined integrated care, evidence-based practices.
Essential Functions:
Screening and assessing for Functional and Health Needs: Assess individual and family needs utilizing organizationally defined screening and assessment tools. Evaluate the individual and/or family's ability to function in major life domain areas including the ability to independently maintain their own health behaviors.
Establishing Whole Person Care: Serve as the primary case manager assisting the individual and/or family served in seeking whole person care, managing the complexity of multiple life wellness domains. Ensure necessary releases of information, consents, and other required documents are completed and filed with the correct person or system.
Referral and Linkage: Connecting the individual and/or family with services and resources in multiple wellness domains including physical and behavioral health. Ensuring continuity of care among internal providers and between internal and external providers; Aiding consumers in making appointments and obtaining supports necessary to keep appointments; Provide appropriate linkages, referrals, coordination, and follow-up for patients to services and supports, including referrals and linkages to long term services and supports. Work closely with community resources and organizations in coordinating client services.
Treatment Planning: Facilitating internal and external collaboration to develop person-centered/ family-centered integrated treatment plans empowering the person served as a self-directed, collaborative partner. Update treatment plan to reflect needs, strengths, preferences, and objectives to overcome barriers. Developing close working relationships with internal and external referral sources to increase continuity of systemic interaction that benefits the individual and family served.
Coordinating and Collaborating with Providers: Interacting with other team members to provide comprehensive and timely assistance in resolving issues that are barriers to the individuals and families receiving services. Facilitating communication between providers within a schedule that meets outlined timeframes. Attend provider team meetings to promote collaboration of service and treatment providers.
Coordinating and Collaborating with Systems: Provide health care appointment scheduling for patients to mental health, substance abuse, and physical health providers. Participate in hospital discharge processes and communicate with other providers and family members. Communicate and collaborate with hospital emergency department staff to ensure the coordination of patient care and treatment.
Documentation: Accurately complete and file all documentation as required in a timely manner.
Safety and Crisis Planning: Ensuring that a crisis and safety plan has been developed and/or reviewed when indicated. Assist the individual and/or family served in being able to implement their own safety plans.
Problem-solving Barriers to Treatment: Ensure the individual and/or family served have adequate transportation to and from appointments, including transporting patients directly as needed.
Supporting Medication Compliance: Assist individuals and their families when indicated in obtaining necessary medications and developing a meaningful routine that helps them maintain medication compliance.
Assisting in our open-access model: Assisting individuals in the intake process at Cummins. This can include completing UDS screens, completing individuals vitals, and finishing additional documents as needed.
Additional Responsibilities:
May require use of personal vehicle.
Education and/or Experience:
Associate degree in human services or related field and (4) years previous direct care experience in social services, behavioral health, school-based, etc.; or
High school graduate or GED and four (4) years previous direct care experience in social services, behavioral health, school-based, etc.; or
Any combination of the above to equal (4) years post high school.
Benefits Include:
Competitive salaries
Excellent work life balance (paid time off and holidays)
Professional and Leadership Training and advancement
Diverse career tracts
Comprehensive insurance package
Clinical support from leaders in field
Matching contributions to your 401K program
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health , Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Learn about the many career options with Cummins at www.cumminsbhs.org or Apply Today!
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/232436-47726.html
Aug 11, 2024
Full time
Does this sound like an organization you would like to be a part of?
"I appreciate the collaboration and support of colleagues and company mission and values aligning with the work."
"Cummins invests in their people and work to provide support. I feel my efforts are appreciated."
"Recovery is my life and passion and I love being with a company that supports me in my recovery plus allows me to work with those folks suffering with substance use disorders and mental health issues."
Due to expansion, Cummins Behavioral Health Systems, Inc. is adding a new full-time Entry-Level Care Coordinator to our Certified Community Behavioral Health Center's medical services in Avon, Indiana.
A successful candidate will have experience working with individuals, both youth and adult, that are managing their lives while dealing with both mental health issues and chronic physical health conditions including hypertension, diabetes, and obesity. Attention to detail, experience coordinating with other healthcare providers, and experience in a behavioral health or family practice setting preferred.
The Entry Level Care Coordinator primarily provides individuals and families with face-to-face and virtual contact. This position is an active member of Cummins' Medical Services Team and is an active member of the consumer's treatment team. Entry-Level Care Coordinators follow best practice treatment models within a Recovery-based perspective that is intended to promote resiliency, optimal community participation, and eventual independence from ongoing professional behavioral health support. The following models and approaches to meeting the consumers' needs are used:
SAMHSA's Recovery Model;
SAMHSA's Eight Dimensions of Wellness;
Person-Centered Treatment Planning (PCTP);
Care Coordination Evidence-based Practices;
Motivational Interviewing; and,
BPHC (Behavioral and Primary Healthcare Coordination Program)
Other defined integrated care, evidence-based practices.
Essential Functions:
Screening and assessing for Functional and Health Needs: Assess individual and family needs utilizing organizationally defined screening and assessment tools. Evaluate the individual and/or family's ability to function in major life domain areas including the ability to independently maintain their own health behaviors.
Establishing Whole Person Care: Serve as the primary case manager assisting the individual and/or family served in seeking whole person care, managing the complexity of multiple life wellness domains. Ensure necessary releases of information, consents, and other required documents are completed and filed with the correct person or system.
Referral and Linkage: Connecting the individual and/or family with services and resources in multiple wellness domains including physical and behavioral health. Ensuring continuity of care among internal providers and between internal and external providers; Aiding consumers in making appointments and obtaining supports necessary to keep appointments; Provide appropriate linkages, referrals, coordination, and follow-up for patients to services and supports, including referrals and linkages to long term services and supports. Work closely with community resources and organizations in coordinating client services.
Treatment Planning: Facilitating internal and external collaboration to develop person-centered/ family-centered integrated treatment plans empowering the person served as a self-directed, collaborative partner. Update treatment plan to reflect needs, strengths, preferences, and objectives to overcome barriers. Developing close working relationships with internal and external referral sources to increase continuity of systemic interaction that benefits the individual and family served.
Coordinating and Collaborating with Providers: Interacting with other team members to provide comprehensive and timely assistance in resolving issues that are barriers to the individuals and families receiving services. Facilitating communication between providers within a schedule that meets outlined timeframes. Attend provider team meetings to promote collaboration of service and treatment providers.
Coordinating and Collaborating with Systems: Provide health care appointment scheduling for patients to mental health, substance abuse, and physical health providers. Participate in hospital discharge processes and communicate with other providers and family members. Communicate and collaborate with hospital emergency department staff to ensure the coordination of patient care and treatment.
Documentation: Accurately complete and file all documentation as required in a timely manner.
Safety and Crisis Planning: Ensuring that a crisis and safety plan has been developed and/or reviewed when indicated. Assist the individual and/or family served in being able to implement their own safety plans.
Problem-solving Barriers to Treatment: Ensure the individual and/or family served have adequate transportation to and from appointments, including transporting patients directly as needed.
Supporting Medication Compliance: Assist individuals and their families when indicated in obtaining necessary medications and developing a meaningful routine that helps them maintain medication compliance.
Assisting in our open-access model: Assisting individuals in the intake process at Cummins. This can include completing UDS screens, completing individuals vitals, and finishing additional documents as needed.
Additional Responsibilities:
May require use of personal vehicle.
Education and/or Experience:
Associate degree in human services or related field and (4) years previous direct care experience in social services, behavioral health, school-based, etc.; or
High school graduate or GED and four (4) years previous direct care experience in social services, behavioral health, school-based, etc.; or
Any combination of the above to equal (4) years post high school.
Benefits Include:
Competitive salaries
Excellent work life balance (paid time off and holidays)
Professional and Leadership Training and advancement
Diverse career tracts
Comprehensive insurance package
Clinical support from leaders in field
Matching contributions to your 401K program
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health , Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Learn about the many career options with Cummins at www.cumminsbhs.org or Apply Today!
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/232436-47726.html
Rehabilitation Case Coordinator I - # 37430
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/37430/
Agency : Department of Human Services
Location: Chicago, IL, US, 60646
Job Requisition ID: 37430
Opening Date: 08/09/2024
Closing Date: 08/22/2024
Salary: Anticipated Salary: $3,852 - $5,046 per month ($46,224 - $60,552 per year) + bilingual pay
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 37430
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the timely service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. This position interprets and translates information into Spanish for limited English-speaking individuals. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Job Responsibilities
Works with counselor(s) and instructor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) and instructor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel.
All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri 8:30am-5pm Work Location: 6200 N Hiawatha Ave Chicago, IL 60646-4309
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1/North Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Social Services; Office & Administrative Support
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Must apply online.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Aug 09, 2024
Full time
Rehabilitation Case Coordinator I - # 37430
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/37430/
Agency : Department of Human Services
Location: Chicago, IL, US, 60646
Job Requisition ID: 37430
Opening Date: 08/09/2024
Closing Date: 08/22/2024
Salary: Anticipated Salary: $3,852 - $5,046 per month ($46,224 - $60,552 per year) + bilingual pay
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 37430
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the timely service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. This position interprets and translates information into Spanish for limited English-speaking individuals. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Job Responsibilities
Works with counselor(s) and instructor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) and instructor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel.
All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri 8:30am-5pm Work Location: 6200 N Hiawatha Ave Chicago, IL 60646-4309
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1/North Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Social Services; Office & Administrative Support
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Must apply online.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Pennsylvania Western University
Clarion Campus or Erie Office
The Assistant Director’s primary responsibility is to provide input in the strategic planning for PA Thrive Partnership as a division of Pennsylvania Western University’s College of Health Sciences and Human Services. The Assistant Director must be a multifaceted leader with the ability to interact and successfully work with professionals and skilled staff across a myriad of disciplines, industries, and political orientations. The Assistant Director should be well versed in all aspects of healthcare and play a role in the surveillance of local, state and national healthcare trends and opportunities. The Assistant Director is responsible for interfacing with local community agencies throughout the PA Thrive Partnership’s 13-county service area to access all possible medical and non-medical resources for PA Thrive Partnership’s patients/clients. The Assistant Director will play an essential role in assisting the Executive Director with the day-to-day operations of the organization and ensuring effective communications across all regional offices.
Qualifications and Education Requirements
• An advanced professional degree in business, medicine/healthcare, or related sciences.
• A professional with at least ten years’ experience in non-profit management, grant writing and networking with government agencies and/or healthcare entities. Consideration will be given to individuals with increasing responsibilities.
Preferred Skills
Preference given to a professional with in-depth knowledge and experience in the use of health information technology.
Aug 08, 2024
Full time
The Assistant Director’s primary responsibility is to provide input in the strategic planning for PA Thrive Partnership as a division of Pennsylvania Western University’s College of Health Sciences and Human Services. The Assistant Director must be a multifaceted leader with the ability to interact and successfully work with professionals and skilled staff across a myriad of disciplines, industries, and political orientations. The Assistant Director should be well versed in all aspects of healthcare and play a role in the surveillance of local, state and national healthcare trends and opportunities. The Assistant Director is responsible for interfacing with local community agencies throughout the PA Thrive Partnership’s 13-county service area to access all possible medical and non-medical resources for PA Thrive Partnership’s patients/clients. The Assistant Director will play an essential role in assisting the Executive Director with the day-to-day operations of the organization and ensuring effective communications across all regional offices.
Qualifications and Education Requirements
• An advanced professional degree in business, medicine/healthcare, or related sciences.
• A professional with at least ten years’ experience in non-profit management, grant writing and networking with government agencies and/or healthcare entities. Consideration will be given to individuals with increasing responsibilities.
Preferred Skills
Preference given to a professional with in-depth knowledge and experience in the use of health information technology.
Eastern Florida State College is currently seeking applications for a full-time Dental Hygiene Instructor
on the Cocoa Campus in Cocoa, Florida. This is a tenure track position.
The following minimum qualifications for this position must be met before any applicant will be considered:
Bachelor’s degree in Dental Hygiene from a regionally accredited institution.
Master’s degree preferred.
Current Florida Dental Hygiene license.
Current Certified Dental Assistant (CDA) certification or able to obtain.
Current Basic Life Support Provider (CPR/AED) certification.
Minimum of two years full-time Dental Hygiene experience. In the absence of a Master’s degree, a minimum of three years full-time Dental Hygiene experience is required.
Previous teaching experience preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and substance screening. The candidate chosen will be required to pay the associated fees (currently $37.25/$62.16). The fingerprinting and substance screening fees ($37.25/$62.16) are non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
* Official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
The salary is $47,500 . Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from August 5, 2024, through August 15, 2024 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Aug 05, 2024
Full time
Eastern Florida State College is currently seeking applications for a full-time Dental Hygiene Instructor
on the Cocoa Campus in Cocoa, Florida. This is a tenure track position.
The following minimum qualifications for this position must be met before any applicant will be considered:
Bachelor’s degree in Dental Hygiene from a regionally accredited institution.
Master’s degree preferred.
Current Florida Dental Hygiene license.
Current Certified Dental Assistant (CDA) certification or able to obtain.
Current Basic Life Support Provider (CPR/AED) certification.
Minimum of two years full-time Dental Hygiene experience. In the absence of a Master’s degree, a minimum of three years full-time Dental Hygiene experience is required.
Previous teaching experience preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and substance screening. The candidate chosen will be required to pay the associated fees (currently $37.25/$62.16). The fingerprinting and substance screening fees ($37.25/$62.16) are non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
* Official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
The salary is $47,500 . Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from August 5, 2024, through August 15, 2024 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Job Information
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan . People who come to Sparks stay in Sparks.
Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information: use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
Typing Test : This position requires the ability to type at 40 net words per minute . Applicants must attach a valid typing certificate to their application. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted. If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one. Nevada Job Connect offers typing tests/certifications. To find a location visit: www.nevadajobconnect.com Civil Service Testing : The Civil Service Examination for this position will be a written exam conducted in-person at the City of Sparks' City Hall Building, located at 431 Prater Way, Sparks, NV on Wednesday, August 28, 2024. Please note that this is the only date currently scheduled for testing, additional dates may be considered depending on department availability and need . If you have questions about testing, please email hrstaff@cityofsparks.us. Qualified applicants will be notified of testing specifics, including time and meeting room. The background process constitutes a comprehensive investigation in which the department runs a State of Nevada and national fingerprint check as well as a Wants/Warrants check to confirm the candidate has no felony or gross misdemeanor arrests without disposition, no felony or gross misdemeanor convictions or to confirm that the applicant is not a fugitive from justice. The City of Sparks is currently seeking to hire two (2) Police Office Assistants in the Police Services Division of the Police Department.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Perform varied office support work related to sworn police staff, business owners, citizens, and the community.
DISTINGUISHING CHARACTERISTICS This is an entry level position expected to perform clerical duties under general supervision.
Qualifications
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Type accurately at a rate of forty (40) net words per minute.
Education and Experience: Associate degree.
or
High School Diploma or equivalent and one (1) year of clerical or office support experience.
Licenses and Certificates: Must possess within six (6) months of hire and maintain throughout employment, NCIC/NCJIS certification. Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Examples of Essential Duties
Provide support to sworn and non-sworn police staff as part of a 24-hour a day, seven days a week team. Perform general office support work related to the police function. Provide general information to the public. Receive non-emergency calls from citizens reporting crimes, respond to information requests. Provide information regarding procedures and policies to callers. Refer to appropriate staff or take information. Perform fingerprinting using LiveScan. Complete criminal history checks using available databases and prepare affidavits as needed. Complete convicted person and sex offender registrations. Process applications for business and liquor licenses. Process payments and issue receipts; balance transactions at the end of shift. Receive, log, and enter warrants from area courts, packing the record using criminal justice computer systems and databases. Double-check warrant entries for accuracy and completeness. Confirm warrants via phone or teletype and respond as required. Clear warrants as directed by the court of jurisdiction or based on arrest. Complete and disseminate extradition paperwork to the appropriate agencies. Enter, modify, delete, and confirm records of missing persons, stolen vehicles, and stolen property in the criminal justice computer system. Review incoming forms and paperwork submitted by officers for completeness and accuracy. Complete data entry and quality control for a variety of criminal and noncriminal police reports utilizing the National Incident Based Reporting System (NIBRS) guidelines and hierarchy. Type officer dictation and transcribe interviews, audit crime reports for accuracy and completeness, reporting to watch commander if corrections are necessary. Ensure proper dissemination based on the case type and final status. Assign officers to cases for follow-up or close out cases using case management tools. Contact officers and/or supervisors regarding incomplete case information as needed. Maintain a variety of police related records based on a standardized retention schedule to include cases, statements, arrest paperwork, citations, affidavits, and complaints in our automated Records Management System (OnBase). Review, organize, and disseminate police documents for the court and City departments. Provide critical information to the courts regarding arrests with short deadlines. Prepare, redact, and disseminate copies of police reports to courts, attorneys, insurance companies, citizens and other state and local governments and law enforcement agencies. Scan and index reports into our Police Imaging system. Deliver probable cause sheets of arrests every twelve (12) hours to court services for the judges’ review. Provide information to other law enforcement agencies, courts, attorneys, insurance agencies and others as required. Review and respond to requests for copies of police reports within 5 business days in accordance with established Police Department policies, procedures, and state law. Coordinate with other departments for release of photos, camera footage, audio recordings, or call incident logs. Contact requesters to obtain additional information or guidance or to advise of delays in processing their requests. Perform other duties which may be assigned. Knowledge, Skills, and Abilities:
Knowledge of federal, state, and local laws and ordinances related to records management
Knowledge of law enforcement and legal terminology and operating concepts
Knowledge of office practices and procedures including filing and the operation of standard office equipment (multiline phones, fax machine, copier, scanner)
Knowledge of basic business math
Ability to accurately perform detailed and confidential law enforcement office support work
Ability to maintain confidentiality of sensitive information
Ability to prioritize work and coordinate several activities
Ability to correctly use the English language, including grammar, spelling, and punctuation
Ability to train others in work procedures
Ability to use computer applications and software related to the work including but not limited to, Microsoft Office, LiveScan, OnBase, microfilm/microfiche equipment, JLink/NCCIS (NCIC/NCJIS access), CourtView, Karpel, and automated records management systems.
Ability to use initiative and sound judgment within established procedural guidelines
Ability to establish and maintain effective relationships with those contacted during work
Ability to provide effective customer service
Physical Demands: Must be able walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires repetitive use of both hands, including gripping, grasping, fine manipulation and the ability to lift and carry up to 20lbs. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens. The person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people, and property, competing priorities of reasonable or high significance to the successful function of the department, etc. SUPPLEMENTAL JOB POSTING INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
Required to be called back, held over, work off-hours, nights, weekends, and holiday shifts
Required to work during emergency circumstances or inclement weather conditions
This position reports to a Police Records Supervisor
Supervision exercised: None
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information
Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer : The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Aug 02, 2024
Full time
Job Information
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan . People who come to Sparks stay in Sparks.
Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information: use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
Typing Test : This position requires the ability to type at 40 net words per minute . Applicants must attach a valid typing certificate to their application. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted. If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one. Nevada Job Connect offers typing tests/certifications. To find a location visit: www.nevadajobconnect.com Civil Service Testing : The Civil Service Examination for this position will be a written exam conducted in-person at the City of Sparks' City Hall Building, located at 431 Prater Way, Sparks, NV on Wednesday, August 28, 2024. Please note that this is the only date currently scheduled for testing, additional dates may be considered depending on department availability and need . If you have questions about testing, please email hrstaff@cityofsparks.us. Qualified applicants will be notified of testing specifics, including time and meeting room. The background process constitutes a comprehensive investigation in which the department runs a State of Nevada and national fingerprint check as well as a Wants/Warrants check to confirm the candidate has no felony or gross misdemeanor arrests without disposition, no felony or gross misdemeanor convictions or to confirm that the applicant is not a fugitive from justice. The City of Sparks is currently seeking to hire two (2) Police Office Assistants in the Police Services Division of the Police Department.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Perform varied office support work related to sworn police staff, business owners, citizens, and the community.
DISTINGUISHING CHARACTERISTICS This is an entry level position expected to perform clerical duties under general supervision.
Qualifications
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Type accurately at a rate of forty (40) net words per minute.
Education and Experience: Associate degree.
or
High School Diploma or equivalent and one (1) year of clerical or office support experience.
Licenses and Certificates: Must possess within six (6) months of hire and maintain throughout employment, NCIC/NCJIS certification. Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Examples of Essential Duties
Provide support to sworn and non-sworn police staff as part of a 24-hour a day, seven days a week team. Perform general office support work related to the police function. Provide general information to the public. Receive non-emergency calls from citizens reporting crimes, respond to information requests. Provide information regarding procedures and policies to callers. Refer to appropriate staff or take information. Perform fingerprinting using LiveScan. Complete criminal history checks using available databases and prepare affidavits as needed. Complete convicted person and sex offender registrations. Process applications for business and liquor licenses. Process payments and issue receipts; balance transactions at the end of shift. Receive, log, and enter warrants from area courts, packing the record using criminal justice computer systems and databases. Double-check warrant entries for accuracy and completeness. Confirm warrants via phone or teletype and respond as required. Clear warrants as directed by the court of jurisdiction or based on arrest. Complete and disseminate extradition paperwork to the appropriate agencies. Enter, modify, delete, and confirm records of missing persons, stolen vehicles, and stolen property in the criminal justice computer system. Review incoming forms and paperwork submitted by officers for completeness and accuracy. Complete data entry and quality control for a variety of criminal and noncriminal police reports utilizing the National Incident Based Reporting System (NIBRS) guidelines and hierarchy. Type officer dictation and transcribe interviews, audit crime reports for accuracy and completeness, reporting to watch commander if corrections are necessary. Ensure proper dissemination based on the case type and final status. Assign officers to cases for follow-up or close out cases using case management tools. Contact officers and/or supervisors regarding incomplete case information as needed. Maintain a variety of police related records based on a standardized retention schedule to include cases, statements, arrest paperwork, citations, affidavits, and complaints in our automated Records Management System (OnBase). Review, organize, and disseminate police documents for the court and City departments. Provide critical information to the courts regarding arrests with short deadlines. Prepare, redact, and disseminate copies of police reports to courts, attorneys, insurance companies, citizens and other state and local governments and law enforcement agencies. Scan and index reports into our Police Imaging system. Deliver probable cause sheets of arrests every twelve (12) hours to court services for the judges’ review. Provide information to other law enforcement agencies, courts, attorneys, insurance agencies and others as required. Review and respond to requests for copies of police reports within 5 business days in accordance with established Police Department policies, procedures, and state law. Coordinate with other departments for release of photos, camera footage, audio recordings, or call incident logs. Contact requesters to obtain additional information or guidance or to advise of delays in processing their requests. Perform other duties which may be assigned. Knowledge, Skills, and Abilities:
Knowledge of federal, state, and local laws and ordinances related to records management
Knowledge of law enforcement and legal terminology and operating concepts
Knowledge of office practices and procedures including filing and the operation of standard office equipment (multiline phones, fax machine, copier, scanner)
Knowledge of basic business math
Ability to accurately perform detailed and confidential law enforcement office support work
Ability to maintain confidentiality of sensitive information
Ability to prioritize work and coordinate several activities
Ability to correctly use the English language, including grammar, spelling, and punctuation
Ability to train others in work procedures
Ability to use computer applications and software related to the work including but not limited to, Microsoft Office, LiveScan, OnBase, microfilm/microfiche equipment, JLink/NCCIS (NCIC/NCJIS access), CourtView, Karpel, and automated records management systems.
Ability to use initiative and sound judgment within established procedural guidelines
Ability to establish and maintain effective relationships with those contacted during work
Ability to provide effective customer service
Physical Demands: Must be able walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires repetitive use of both hands, including gripping, grasping, fine manipulation and the ability to lift and carry up to 20lbs. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens. The person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people, and property, competing priorities of reasonable or high significance to the successful function of the department, etc. SUPPLEMENTAL JOB POSTING INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
Required to be called back, held over, work off-hours, nights, weekends, and holiday shifts
Required to work during emergency circumstances or inclement weather conditions
This position reports to a Police Records Supervisor
Supervision exercised: None
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information
Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer : The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Job Summary
At the Clerk’s Office, we carry out our mission of serving the public in a courteous and professional manner. We are passionate about our employees and the vital role they play in the Superior Court System. Our office is currently recruiting for a Court Assistant II to joining our team. Qualified candidates from all backgrounds are encouraged to apply. This position will perform a wide variety of technical operations requiring specialized legal knowledge. • Provide information to the public, co-workers and outside agencies concerning case or court process. • Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys. • Participate in daily team assignments in support of Court operations. • Maintain multiple data and case management systems. • May assist in training of other assigned staff. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. The schedule for this position is Monday through Friday, shifts vary, but scheduled no later than 5pm. This position is represented by Local 11 – OPEIU(office of professional employees international union, AFL-CIO.
Qualifications
Education and Experience:
Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience.
Knowledge of: M odern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity.
Ability to: W ork independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public.
Selection Process:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required.
Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court.
Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees.
Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.
Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer.
Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties.
Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry.
Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data.
Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book.
Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences.
Assists in balancing daily receipts and accounts.
Operates standard office equipment.
Performs related work as required.
Salary Grade
Local 11.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Jul 15, 2024
Full time
Job Summary
At the Clerk’s Office, we carry out our mission of serving the public in a courteous and professional manner. We are passionate about our employees and the vital role they play in the Superior Court System. Our office is currently recruiting for a Court Assistant II to joining our team. Qualified candidates from all backgrounds are encouraged to apply. This position will perform a wide variety of technical operations requiring specialized legal knowledge. • Provide information to the public, co-workers and outside agencies concerning case or court process. • Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys. • Participate in daily team assignments in support of Court operations. • Maintain multiple data and case management systems. • May assist in training of other assigned staff. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. The schedule for this position is Monday through Friday, shifts vary, but scheduled no later than 5pm. This position is represented by Local 11 – OPEIU(office of professional employees international union, AFL-CIO.
Qualifications
Education and Experience:
Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience.
Knowledge of: M odern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity.
Ability to: W ork independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public.
Selection Process:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required.
Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court.
Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees.
Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.
Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer.
Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties.
Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry.
Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data.
Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book.
Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences.
Assists in balancing daily receipts and accounts.
Operates standard office equipment.
Performs related work as required.
Salary Grade
Local 11.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
The Oregon State Hospital, a division of the Oregon Health Authority , has a fantastic opportunity for multiple Mental Health Therapy Technicians to join an excellent team working to help people recover from their illness and return to their lives in the community. What you will do! Under the supervision of professional staff you will provide physical care, behavioral management, infection control and security activities. In addition, you will participate in the basic care and treatment of, and provide escort service for patients and contribute to the general therapeutic atmosphere of the work unit.
What's in it for you? We offer a workplace that balances productivity with enjoyment; promote s an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from.
We offer full medical, vision, and dental , we pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. We also offer 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 24 hours of personal leave each year, and eleven paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
f you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
This posting will be used to fill permanent positions located in Salem, OR (2600 Center St NE). These positions are represented by Service Employees International Union (SEIU). OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision, and core values.
Minimum Qualifications
Eighteen (18) months of experience providing customer service, public assistance or related work that demonstrates the ability to communicate effectively with diverse groups with differing needs. A current Oregon Certified Nursing Assistant license. OR An associate's degree in a related human service field; OR Any combination of education and experience that is commensurate with the above requirements
Desired Attributes:
Experience working in the mental health filed.
Must be able to work more than 8 hours in a day and/or 40 hours in a week as required.
May require working on-call and/or rotating schedules.
Possess basic computer skills and be willing to learn new technologies as they are introduced into the workplace.
Preference may be given to applicants with a current, unencumbered Oregon Certified Nursing Assistant license. Multi-lingual candidates are encouraged to apply.
Jul 05, 2024
Full time
The Oregon State Hospital, a division of the Oregon Health Authority , has a fantastic opportunity for multiple Mental Health Therapy Technicians to join an excellent team working to help people recover from their illness and return to their lives in the community. What you will do! Under the supervision of professional staff you will provide physical care, behavioral management, infection control and security activities. In addition, you will participate in the basic care and treatment of, and provide escort service for patients and contribute to the general therapeutic atmosphere of the work unit.
What's in it for you? We offer a workplace that balances productivity with enjoyment; promote s an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from.
We offer full medical, vision, and dental , we pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. We also offer 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 24 hours of personal leave each year, and eleven paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
f you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
This posting will be used to fill permanent positions located in Salem, OR (2600 Center St NE). These positions are represented by Service Employees International Union (SEIU). OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision, and core values.
Minimum Qualifications
Eighteen (18) months of experience providing customer service, public assistance or related work that demonstrates the ability to communicate effectively with diverse groups with differing needs. A current Oregon Certified Nursing Assistant license. OR An associate's degree in a related human service field; OR Any combination of education and experience that is commensurate with the above requirements
Desired Attributes:
Experience working in the mental health filed.
Must be able to work more than 8 hours in a day and/or 40 hours in a week as required.
May require working on-call and/or rotating schedules.
Possess basic computer skills and be willing to learn new technologies as they are introduced into the workplace.
Preference may be given to applicants with a current, unencumbered Oregon Certified Nursing Assistant license. Multi-lingual candidates are encouraged to apply.
League of Conservation Voters
Washington, DC Metropolitan Area – Hybrid
Title : Administrative Associate Department: Human Resources & Administration Status : Non-Exempt Reports to : Senior Director of IT and Administrative Infrastructure Positions Reporting to this Position : None Location : Washington, DC Metropolitan Area – Hybrid Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate who will directly support the Senior Director of IT and Administrative Infrastructure in executing the administrative operations of LCV and its sister organization, LCV Education Fund. Responsibilities include assisting with office and staff operations, supporting new employee and intern onboarding and offboarding processes, and providing general administrative support to the Human Resources and Administration department. This position is critical to supporting a growing staff and organization with offices across the country and is required to work in-person in the Washington, D.C. office three days per week.
Responsibilities :
Assist in providing general office and administrative support (phones, copiers, eFax, postage meter, etc.) in our Washington, DC office.
Assist with incoming mail and deliveries for the Human Resources & Administration department, including assistance with staff mail deliveries when needed. Routinely check the building mail room, bring LCV packages up to the office, and notify staff if they have received a package.
Serve as backup point of contact to Office Operations Manager for building operations notifications, and notify Washington, DC office staff of building operations updates when necessary.
Coordinate with the Office Operations Manager to submit work order requests to building engineer/manager and applicable vendors.
Assist HR & Administration team with administrative projects for the Washington, DC office to ensure LCV’s office space is inclusive, welcoming, and accessible for all staff and visitors.
Check general voicemail inbox and eFax inbox twice daily and distribute incoming information.
Place orders for coffee, snacks, and kitchen/office supplies and unpack when delivered. Manage inventory and track spending.
Assist staff with technology setup in LCV’s large conference room, as needed.
Coordinate operations and technology onboarding for new employees and interns, as well as offboarding processes for departing employees and interns.
Work with hiring managers to collect information and schedule onboarding sessions.
Coordinate with LCV’s IT consultant to ensure accounts and technology are set up for incoming new employees and interns.
Assist Office Operations Manager in conducting operations onboarding sessions. Distribute appropriate administrative and technology related guides, policies, and procedures to all new employees and interns.
Work with Office Operations Manager to arrange onsite operations onboarding for all new hires and interns based out of the Washington, DC office.
Work with departing employees and interns to ensure LCV’s offboarding process is followed.
Assist with ensuring that LCV’s administrative and operational policies are in alignment with our organizational values of accountability, anti-racism, community, innovation, learning and sustainability.
Coordinate with employees and interns on laptop delivery and return processes, confirm that laptops being returned make it back into LCV’s inventory.
Ensure compliance with LCV’s Work from Home Equipment Policy, place orders for employees when needed, and maintain a record of equipment, furniture, and office supply orders. Place office supply orders for LCV’s remote offices, as needed.
Place staff business card orders on a quarterly basis.
Review the Human Resources & Administration department’s monthly expense reports to ensure spending is aligned with department budget. Process the Administrative and IT Services payments, and complete monthly expense reports in Ramp, as needed.
Update LCV and LCV Education Fund’s Operations Resource Library when needed.
Provide general administrative and planning support to the Human Resources and Administration department.
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and ensuring an inclusive organizational culture.
Travel up to 5% for staff retreats, trainings and conferences, as needed.
Conduct in-office responsibilities from LCV’s Washington, DC office at least three days per week.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – 1 year of administrative experience, including experience with project management, training others on operations, working with and managing spreadsheets, and tracking a budget or inventory. Preferred – Experience working with a non-profit organization. Experience working with external vendors. Experience with writing/creating documents for internal communication and distribution to staff. Experience with scheduling. Experience with technology workstation setup and technology troubleshooting.
Skills: Required – Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office 365 and Google Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgment; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture. Preferred – Ability to troubleshoot common IT/technology issues. Data management and filing system skills.
Racial Justice and Equity Competencies: Demonstrated awareness of how one’s life experiences influence one’s personal attitudes, biases, and assumptions. Demonstrated commitment to continual learning and ability to successfully deliver culturally responsive services. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Applicants must be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate” in the subject line by July 11, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Jun 28, 2024
Full time
Title : Administrative Associate Department: Human Resources & Administration Status : Non-Exempt Reports to : Senior Director of IT and Administrative Infrastructure Positions Reporting to this Position : None Location : Washington, DC Metropolitan Area – Hybrid Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate who will directly support the Senior Director of IT and Administrative Infrastructure in executing the administrative operations of LCV and its sister organization, LCV Education Fund. Responsibilities include assisting with office and staff operations, supporting new employee and intern onboarding and offboarding processes, and providing general administrative support to the Human Resources and Administration department. This position is critical to supporting a growing staff and organization with offices across the country and is required to work in-person in the Washington, D.C. office three days per week.
Responsibilities :
Assist in providing general office and administrative support (phones, copiers, eFax, postage meter, etc.) in our Washington, DC office.
Assist with incoming mail and deliveries for the Human Resources & Administration department, including assistance with staff mail deliveries when needed. Routinely check the building mail room, bring LCV packages up to the office, and notify staff if they have received a package.
Serve as backup point of contact to Office Operations Manager for building operations notifications, and notify Washington, DC office staff of building operations updates when necessary.
Coordinate with the Office Operations Manager to submit work order requests to building engineer/manager and applicable vendors.
Assist HR & Administration team with administrative projects for the Washington, DC office to ensure LCV’s office space is inclusive, welcoming, and accessible for all staff and visitors.
Check general voicemail inbox and eFax inbox twice daily and distribute incoming information.
Place orders for coffee, snacks, and kitchen/office supplies and unpack when delivered. Manage inventory and track spending.
Assist staff with technology setup in LCV’s large conference room, as needed.
Coordinate operations and technology onboarding for new employees and interns, as well as offboarding processes for departing employees and interns.
Work with hiring managers to collect information and schedule onboarding sessions.
Coordinate with LCV’s IT consultant to ensure accounts and technology are set up for incoming new employees and interns.
Assist Office Operations Manager in conducting operations onboarding sessions. Distribute appropriate administrative and technology related guides, policies, and procedures to all new employees and interns.
Work with Office Operations Manager to arrange onsite operations onboarding for all new hires and interns based out of the Washington, DC office.
Work with departing employees and interns to ensure LCV’s offboarding process is followed.
Assist with ensuring that LCV’s administrative and operational policies are in alignment with our organizational values of accountability, anti-racism, community, innovation, learning and sustainability.
Coordinate with employees and interns on laptop delivery and return processes, confirm that laptops being returned make it back into LCV’s inventory.
Ensure compliance with LCV’s Work from Home Equipment Policy, place orders for employees when needed, and maintain a record of equipment, furniture, and office supply orders. Place office supply orders for LCV’s remote offices, as needed.
Place staff business card orders on a quarterly basis.
Review the Human Resources & Administration department’s monthly expense reports to ensure spending is aligned with department budget. Process the Administrative and IT Services payments, and complete monthly expense reports in Ramp, as needed.
Update LCV and LCV Education Fund’s Operations Resource Library when needed.
Provide general administrative and planning support to the Human Resources and Administration department.
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and ensuring an inclusive organizational culture.
Travel up to 5% for staff retreats, trainings and conferences, as needed.
Conduct in-office responsibilities from LCV’s Washington, DC office at least three days per week.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – 1 year of administrative experience, including experience with project management, training others on operations, working with and managing spreadsheets, and tracking a budget or inventory. Preferred – Experience working with a non-profit organization. Experience working with external vendors. Experience with writing/creating documents for internal communication and distribution to staff. Experience with scheduling. Experience with technology workstation setup and technology troubleshooting.
Skills: Required – Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office 365 and Google Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgment; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture. Preferred – Ability to troubleshoot common IT/technology issues. Data management and filing system skills.
Racial Justice and Equity Competencies: Demonstrated awareness of how one’s life experiences influence one’s personal attitudes, biases, and assumptions. Demonstrated commitment to continual learning and ability to successfully deliver culturally responsive services. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Applicants must be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate” in the subject line by July 11, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .