The Coordinator, People & Operations will provide general support to the People & Operations team, including, but not limited to, office management, supporting core administrative functions, assisting with recruitment, hiring, onboarding, and new employee orientation processes, and employee engagement. This role will play a crucial role in fostering a positive and productive work environment within the DC Office and supporting Civic Nation’s overall culture and success.
The successful candidate must be based in the Washington, DC area and able to work in our DC office two days per week.
ABOUT THE PEOPLE & OPERATIONS TEAM
The People & Operations team is the core of Civic Nation, driving a thriving, inclusive, and high-performing workplace. The People & Operations team combines strategic human resources leadership and operational excellence to create an environment where staff are valued, supported, and empowered to grow. From cultivating a culture of well-being and belonging to ensuring systems run seamlessly behind the scenes, our team’s purpose is to support every staff member in doing their best work and bringing our collective vision and mission to life.
ABOUT CIVIC NATION
Civic Nation is an impact hub for the ideas, leaders, and initiatives that strengthen civic culture, civic power, and civic participation. We shift culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders, and influencers to tackle our nation’s most pressing social challenges. Five initiatives are a part of the Civic Nation family: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, We The Action, and When We All Vote.
YOUR IMPACT
Coordinate the day-to-day operations and maintenance of the DC office, including but not limited to: supply and food & beverage ordering, general office upkeep, and maintaining office technology such as printers and conference systems.
Serve as a local resource for general administrative and operational needs, both internally and with building management.
Check, receive, sort, and deliver/scan mail, and assist staff with shipping and receiving requests.
Monitor all inboxes for the department and respond to or forward inquiries.
Fulfill supply and equipment requests, such as shipping computers and other equipment to staff.
Support and manage the ordering processes for staff life moments and general operational needs (bereavement flowers, office supplies, swag, etc.).
Coordinate, manage, and distribute the org-wide staff newsletter
Maintain a working knowledge of org-wide systems in order to assist with deployment, management, and tracking.
Assist with the planning and coordination of the annual staff retreat and other org-wide events as needed.
Support the Associate Director with managing the employee life-cycle from recruitment (e.g., posting jobs, administrative support, etc.) to offboarding
Conduct employment verifications with external agencies.
Draft and distribute communications celebrating staff milestones such as staff anniversaries, birthdays, life moments, etc.
Assist the Associate Director with maintaining accurate and compliant employee records.
Provide general administrative support to the People & Operations team.
Willingness, ability, and comfort to travel up to 15% of the time for special meetings and events.
Other reasonable duties as assigned.
YOUR EXPERIENCE
1+ years of professional experience and/or internships working in operations, human resources, or related fields.
Experience and comfort working in or managing an in-person office environment is strongly preferred.
YOUR COMPETENCIES
Ability to exercise a high degree of professionalism, diplomacy, sensitivity, and discretion with sensitive information and key high-ranking officials and external stakeholders.
A self-starter with a positive and solutions-oriented attitude.
Outstanding organizational and time management skills, with an eye for detail and an ability to manage concurrent projects at once.
Ability to set priorities and multitask with strong critical thinking and problem-solving skills.
Demonstrated competency in working with systems such as or similar to Google Workspace, Okta, Slack, Zoom, and DocuSign.
Comfortable working independently and with fluctuations in workload.
Commitment to creating an inclusive and welcoming environment for all staff.
SALARY & BENEFITS
The Washington, DC-based salary for this position is $61,000 annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
PROCESS TIMELINE
Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):
February 17-20: First-Round Interviews: Introductory Call
February 23-27: Second-Round Virtual Interviews
March 2-6: Final Interviews (in-person)
Week of March 9: Hiring Decision announced
This role has a preferred start date of March 30: All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY
To apply, please submit your resume and answer the three application questions below. Applications will be accepted until February 13.
---------------------------------------------------------------------------------------------------------------------------------------------------------
Driven by our values, Civic Nation aims to recruit candidates representative of the communities and populations we serve. Towards that goal, we know that a diverse workforce allows us to see issues facing our democracy in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Feb 02, 2026
Full time
The Coordinator, People & Operations will provide general support to the People & Operations team, including, but not limited to, office management, supporting core administrative functions, assisting with recruitment, hiring, onboarding, and new employee orientation processes, and employee engagement. This role will play a crucial role in fostering a positive and productive work environment within the DC Office and supporting Civic Nation’s overall culture and success.
The successful candidate must be based in the Washington, DC area and able to work in our DC office two days per week.
ABOUT THE PEOPLE & OPERATIONS TEAM
The People & Operations team is the core of Civic Nation, driving a thriving, inclusive, and high-performing workplace. The People & Operations team combines strategic human resources leadership and operational excellence to create an environment where staff are valued, supported, and empowered to grow. From cultivating a culture of well-being and belonging to ensuring systems run seamlessly behind the scenes, our team’s purpose is to support every staff member in doing their best work and bringing our collective vision and mission to life.
ABOUT CIVIC NATION
Civic Nation is an impact hub for the ideas, leaders, and initiatives that strengthen civic culture, civic power, and civic participation. We shift culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders, and influencers to tackle our nation’s most pressing social challenges. Five initiatives are a part of the Civic Nation family: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, We The Action, and When We All Vote.
YOUR IMPACT
Coordinate the day-to-day operations and maintenance of the DC office, including but not limited to: supply and food & beverage ordering, general office upkeep, and maintaining office technology such as printers and conference systems.
Serve as a local resource for general administrative and operational needs, both internally and with building management.
Check, receive, sort, and deliver/scan mail, and assist staff with shipping and receiving requests.
Monitor all inboxes for the department and respond to or forward inquiries.
Fulfill supply and equipment requests, such as shipping computers and other equipment to staff.
Support and manage the ordering processes for staff life moments and general operational needs (bereavement flowers, office supplies, swag, etc.).
Coordinate, manage, and distribute the org-wide staff newsletter
Maintain a working knowledge of org-wide systems in order to assist with deployment, management, and tracking.
Assist with the planning and coordination of the annual staff retreat and other org-wide events as needed.
Support the Associate Director with managing the employee life-cycle from recruitment (e.g., posting jobs, administrative support, etc.) to offboarding
Conduct employment verifications with external agencies.
Draft and distribute communications celebrating staff milestones such as staff anniversaries, birthdays, life moments, etc.
Assist the Associate Director with maintaining accurate and compliant employee records.
Provide general administrative support to the People & Operations team.
Willingness, ability, and comfort to travel up to 15% of the time for special meetings and events.
Other reasonable duties as assigned.
YOUR EXPERIENCE
1+ years of professional experience and/or internships working in operations, human resources, or related fields.
Experience and comfort working in or managing an in-person office environment is strongly preferred.
YOUR COMPETENCIES
Ability to exercise a high degree of professionalism, diplomacy, sensitivity, and discretion with sensitive information and key high-ranking officials and external stakeholders.
A self-starter with a positive and solutions-oriented attitude.
Outstanding organizational and time management skills, with an eye for detail and an ability to manage concurrent projects at once.
Ability to set priorities and multitask with strong critical thinking and problem-solving skills.
Demonstrated competency in working with systems such as or similar to Google Workspace, Okta, Slack, Zoom, and DocuSign.
Comfortable working independently and with fluctuations in workload.
Commitment to creating an inclusive and welcoming environment for all staff.
SALARY & BENEFITS
The Washington, DC-based salary for this position is $61,000 annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
PROCESS TIMELINE
Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):
February 17-20: First-Round Interviews: Introductory Call
February 23-27: Second-Round Virtual Interviews
March 2-6: Final Interviews (in-person)
Week of March 9: Hiring Decision announced
This role has a preferred start date of March 30: All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY
To apply, please submit your resume and answer the three application questions below. Applications will be accepted until February 13.
---------------------------------------------------------------------------------------------------------------------------------------------------------
Driven by our values, Civic Nation aims to recruit candidates representative of the communities and populations we serve. Towards that goal, we know that a diverse workforce allows us to see issues facing our democracy in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$30.18 - $40.18 Hourly
Department:
Department of Community Justice (DCJ)
Job Type:
Regular Represented
Exemption Status:
United States of America (Non-Exempt)
Closing Date (Open Until Filled if No Date Specified):
February 16, 2026
The Opportunity:
Overview
Do you have a passion to help youth involved in the juvenile justice system?
Do you want to make a difference in youths' lives and the lives of their families?
Do you believe that all youth are capable of turning their lives around?
Are you passionate about helping others?
Do you thrive when working on a team?
If you answered "yes" to these questions, we want you to join our team as a Juvenile Custody Services Specialist!
The Department of Community Justice Juvenile Detention is seeking committed, enthusiastic and compassionate Juvenile Custody Services Specialists (JCSS) to serve a critical, operational role within the Juvenile Detention Facility.
Working with culturally diverse juveniles, you will be responsible for the guidance, supervision, security, safety and general care of youth who present a variety of behavioral, cognitive, emotional and intellectual challenges. This work includes group and recreational programming, facilitation of cognitive skill groups, and fostering pro-social behavior. Documentation, accurate record keeping, and report writing are critical to this role.
Detention Facility
Using an interactive model of supervision, we place particular emphasis on skill development, engaging youth in prosocial development, cognitive restructuring programming, leisure time activities, personal hygiene, and enrichment activities.
Duties include, but are not limited to:
Conduct behavior observations and assessments of individual youth detainees and groups of detained youth through active supervision, which is the intentional and focused monitoring of youth in custody utilizing the components of movement within the environment, situational awareness, and frequent pro-social youth interactions.
Prepare detailed incident reports for incidents that occur, document daily individual behavior summaries of youth, and both verbal and electronically documented daily unit and shift reports, individual youth records, and for juvenile counselors/workers and/or court purposes.
Assist with the intake process of juveniles into the facility. Staff may be expected to collect and secure youth’s personal belongings, supervise and manage juveniles prior to screening to determine if youth will be admitted into the detention facility.
Support the youth with problem-solving conversations and restorative process es in partnership with our restorative justice coordinators.
Ensure the safety and security of the detention facility at all times.
Deliver prosocial role modeling and facilitate skill-building activities for individual youth and groups of detained youth through skill groups with an emphasis on developing pro-social behaviors and skills.
Oversee volunteers and/or contractors while they facilitate skill-building activities for individual youth and groups of detained youth.
May assist with orientation of newly admitted youth to the juvenile detention facility by explaining facility rules and the facility behavior level system. Staff are expected to introduce youth to the structure of daily routines, outlining the expectations for behavior and providing information to youth on available programs and services. Staff will also ensure youth understand the importance of their safety, rights, and responsibilities within the detention facility.
Perform other duties as assigned
The detention facility has two-level pods that house youth. All Juvenile Custody Services Specialists must have the ability to use verbal skills to de-escalate volatile situations. You must also be willing and able to respond to crisis situations, including physically intervening with youth who may be violently acting out; this may involve the use of restraints. All Juvenile Custody Services Specialists must have the ability to regularly go up and down stairs.
The facility operates 24 hours a day, seven days a week. Applicants must be willing to work a variety of shifts, including overnight, swing, weekends and holidays. JCSS are Essential Personnel that are required to be at work regardless of inclement weather or building closures and work on a continuous duty shift, which means that you may not be relieved of duty during your work day.
Come Find Your Why! (video)
The eligible list established from this recruitment may be used to fill future full-time, part-time, regular, temporary, limited duration, and on-call positions.
Workforce Equity:
At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
Internal candidates: After you have applied, you will receive an acknowledgement task and the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you complete and submit these tasks in Workday.
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills*:
Associate's degree or equivalent with major coursework in child psychology, sociology, or a related field, AND;
Two (2) years of responsible experience working with at-risk youth (12-18) in one of the following environments (Bachelor's degree may substitute for 1 year of the required experience):
Detention or youth correctional facility
Youth residential setting
Setting that provides programming for at-risk youth
Successful completion of a battery of psychological tests / psychological evaluation.
Physical ability to respond to crisis situations with the youth, including violent exchanges, and must regularly climb up and down stairs.
Must pass a thorough background investigation which includes, but is not limited to, a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Valid driver's license
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
Bachelor's degree in a relevant field
Group facilitation skills
Experience working with justice involved youth (12-18)
Experience working in an alcohol and drug treatment facility or program
Experience working in a mental health treatment facility or program
Exceptional skill with Google calendar / documents and electronic record keeping
Training or education in trauma informed care, restorative justice and adolescent brain development
Bilingual in Spanish and English
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
SCREENING AND EVALUATION
The Application Packet:
*Please be sure to provide all of the required materials below in your application submission.
Application: A completed online application.
Resume: An uploaded resume covering relevant experience and education. Please include the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
Phone screen, oral exam or written exam may be used to determine the most qualified candidates
Consideration of top candidates/interviews
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Psychological Evaluation
ADDITIONAL INFORMATION
Type of Position: This hourly position is eligible for overtime.
Type: Represented, Essential Personnel
FLSA: Non-Exempt
Pay: Pay starts at $30.18 per hour and is not negotiable.
Schedule: 24/7 operation: variable schedules including weekends, swing, graveyard or relief schedules, or a mixture of these.
Location: Onsite at the Juvenile Justice Complex-Detention Center @ 1401 NE 68th Ave Portland, OR 97213
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military etc.)
Life insurance, short-term and long-term disability insurance
Optional deferred compensation and flexible spending accounts
Free annual Tri-met bus pass
Access to wellness resources
Access to Employee Resource Groups
Public Service Loan Forgiveness (PSLF)
In accordance with Oregon Law , Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Jan 30, 2026
Full time
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$30.18 - $40.18 Hourly
Department:
Department of Community Justice (DCJ)
Job Type:
Regular Represented
Exemption Status:
United States of America (Non-Exempt)
Closing Date (Open Until Filled if No Date Specified):
February 16, 2026
The Opportunity:
Overview
Do you have a passion to help youth involved in the juvenile justice system?
Do you want to make a difference in youths' lives and the lives of their families?
Do you believe that all youth are capable of turning their lives around?
Are you passionate about helping others?
Do you thrive when working on a team?
If you answered "yes" to these questions, we want you to join our team as a Juvenile Custody Services Specialist!
The Department of Community Justice Juvenile Detention is seeking committed, enthusiastic and compassionate Juvenile Custody Services Specialists (JCSS) to serve a critical, operational role within the Juvenile Detention Facility.
Working with culturally diverse juveniles, you will be responsible for the guidance, supervision, security, safety and general care of youth who present a variety of behavioral, cognitive, emotional and intellectual challenges. This work includes group and recreational programming, facilitation of cognitive skill groups, and fostering pro-social behavior. Documentation, accurate record keeping, and report writing are critical to this role.
Detention Facility
Using an interactive model of supervision, we place particular emphasis on skill development, engaging youth in prosocial development, cognitive restructuring programming, leisure time activities, personal hygiene, and enrichment activities.
Duties include, but are not limited to:
Conduct behavior observations and assessments of individual youth detainees and groups of detained youth through active supervision, which is the intentional and focused monitoring of youth in custody utilizing the components of movement within the environment, situational awareness, and frequent pro-social youth interactions.
Prepare detailed incident reports for incidents that occur, document daily individual behavior summaries of youth, and both verbal and electronically documented daily unit and shift reports, individual youth records, and for juvenile counselors/workers and/or court purposes.
Assist with the intake process of juveniles into the facility. Staff may be expected to collect and secure youth’s personal belongings, supervise and manage juveniles prior to screening to determine if youth will be admitted into the detention facility.
Support the youth with problem-solving conversations and restorative process es in partnership with our restorative justice coordinators.
Ensure the safety and security of the detention facility at all times.
Deliver prosocial role modeling and facilitate skill-building activities for individual youth and groups of detained youth through skill groups with an emphasis on developing pro-social behaviors and skills.
Oversee volunteers and/or contractors while they facilitate skill-building activities for individual youth and groups of detained youth.
May assist with orientation of newly admitted youth to the juvenile detention facility by explaining facility rules and the facility behavior level system. Staff are expected to introduce youth to the structure of daily routines, outlining the expectations for behavior and providing information to youth on available programs and services. Staff will also ensure youth understand the importance of their safety, rights, and responsibilities within the detention facility.
Perform other duties as assigned
The detention facility has two-level pods that house youth. All Juvenile Custody Services Specialists must have the ability to use verbal skills to de-escalate volatile situations. You must also be willing and able to respond to crisis situations, including physically intervening with youth who may be violently acting out; this may involve the use of restraints. All Juvenile Custody Services Specialists must have the ability to regularly go up and down stairs.
The facility operates 24 hours a day, seven days a week. Applicants must be willing to work a variety of shifts, including overnight, swing, weekends and holidays. JCSS are Essential Personnel that are required to be at work regardless of inclement weather or building closures and work on a continuous duty shift, which means that you may not be relieved of duty during your work day.
Come Find Your Why! (video)
The eligible list established from this recruitment may be used to fill future full-time, part-time, regular, temporary, limited duration, and on-call positions.
Workforce Equity:
At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 650 regular, on-call, and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
Internal candidates: After you have applied, you will receive an acknowledgement task and the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you complete and submit these tasks in Workday.
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills*:
Associate's degree or equivalent with major coursework in child psychology, sociology, or a related field, AND;
Two (2) years of responsible experience working with at-risk youth (12-18) in one of the following environments (Bachelor's degree may substitute for 1 year of the required experience):
Detention or youth correctional facility
Youth residential setting
Setting that provides programming for at-risk youth
Successful completion of a battery of psychological tests / psychological evaluation.
Physical ability to respond to crisis situations with the youth, including violent exchanges, and must regularly climb up and down stairs.
Must pass a thorough background investigation which includes, but is not limited to, a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Valid driver's license
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
Bachelor's degree in a relevant field
Group facilitation skills
Experience working with justice involved youth (12-18)
Experience working in an alcohol and drug treatment facility or program
Experience working in a mental health treatment facility or program
Exceptional skill with Google calendar / documents and electronic record keeping
Training or education in trauma informed care, restorative justice and adolescent brain development
Bilingual in Spanish and English
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
SCREENING AND EVALUATION
The Application Packet:
*Please be sure to provide all of the required materials below in your application submission.
Application: A completed online application.
Resume: An uploaded resume covering relevant experience and education. Please include the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
Phone screen, oral exam or written exam may be used to determine the most qualified candidates
Consideration of top candidates/interviews
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Psychological Evaluation
ADDITIONAL INFORMATION
Type of Position: This hourly position is eligible for overtime.
Type: Represented, Essential Personnel
FLSA: Non-Exempt
Pay: Pay starts at $30.18 per hour and is not negotiable.
Schedule: 24/7 operation: variable schedules including weekends, swing, graveyard or relief schedules, or a mixture of these.
Location: Onsite at the Juvenile Justice Complex-Detention Center @ 1401 NE 68th Ave Portland, OR 97213
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military etc.)
Life insurance, short-term and long-term disability insurance
Optional deferred compensation and flexible spending accounts
Free annual Tri-met bus pass
Access to wellness resources
Access to Employee Resource Groups
Public Service Loan Forgiveness (PSLF)
In accordance with Oregon Law , Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Reports To: Vice President of Student Affairs
Job Summary
Hawkeye Community College's Division of Student Affairs is seeking a full-time Administrative Assistant II to join their team. If you enjoy working in a fast-paced environment and have excellent attention to detail and communication skills, this may be for you!
The Division of Student Affairs offers a broad range of services to support student success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, diversity and inclusion, and learning and success at Hawkeye Community College. We promote the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals.
As the Administrative Assistant II, you are responsible for providing high-level administrative support to the Vice President of Student Affairs, including support for special projects, committees, and division-wide initiatives. Additionally, you will be handling confidential/sensitive information as well as maintaining calendars and fielding incoming office inquiries.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Provides administrative support to the Vice President of Student Affairs.
Performs administrative duties beyond the primary assignment and may be assigned to various departmental areas as directed by the Vice President of Student Affairs.
Maintains the Vice President of Student Affairs and division calendars.
Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Organizes college committee meetings by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and coordinating specific event tasks as assigned by the Vice President of Student Affairs.
Makes business travel arrangements for staff as needed.
Assists in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming public and campus requests and routes them to appropriate personnel.
Maintains confidentiality with sensitive information.
Participates in campus committees as assigned.
Coordinates in-services and professional development days for division, as needed.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
MINIMUM REQUIREMENTS:
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a wide array of students, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedures and protocols.
Demonstrated ability to manage multiple and shifting tasks and demands to meet timely deadlines.
Preferred Qualifications
Bachelor’s degree
Experience with event planning
Working Conditions
Anticipated hours/schedule is Monday – Friday 8:00 am to 4:30 pm with occasional evening or weekend hours based on business need.
Work is performed either in or a combination of an office setting or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement/remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The wage range for this position begins at $18.03/hr. (Approximately $37,500 annually)
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please describe how your experiences would enable you to be successful in this position.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Application Deadline: Wednesday, February 18, 2026
Priority screening is set to begin on: Thursday, February 19, 2026
Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jan 30, 2026
Full time
Reports To: Vice President of Student Affairs
Job Summary
Hawkeye Community College's Division of Student Affairs is seeking a full-time Administrative Assistant II to join their team. If you enjoy working in a fast-paced environment and have excellent attention to detail and communication skills, this may be for you!
The Division of Student Affairs offers a broad range of services to support student success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, diversity and inclusion, and learning and success at Hawkeye Community College. We promote the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals.
As the Administrative Assistant II, you are responsible for providing high-level administrative support to the Vice President of Student Affairs, including support for special projects, committees, and division-wide initiatives. Additionally, you will be handling confidential/sensitive information as well as maintaining calendars and fielding incoming office inquiries.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Provides administrative support to the Vice President of Student Affairs.
Performs administrative duties beyond the primary assignment and may be assigned to various departmental areas as directed by the Vice President of Student Affairs.
Maintains the Vice President of Student Affairs and division calendars.
Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Organizes college committee meetings by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and coordinating specific event tasks as assigned by the Vice President of Student Affairs.
Makes business travel arrangements for staff as needed.
Assists in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming public and campus requests and routes them to appropriate personnel.
Maintains confidentiality with sensitive information.
Participates in campus committees as assigned.
Coordinates in-services and professional development days for division, as needed.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
MINIMUM REQUIREMENTS:
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a wide array of students, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedures and protocols.
Demonstrated ability to manage multiple and shifting tasks and demands to meet timely deadlines.
Preferred Qualifications
Bachelor’s degree
Experience with event planning
Working Conditions
Anticipated hours/schedule is Monday – Friday 8:00 am to 4:30 pm with occasional evening or weekend hours based on business need.
Work is performed either in or a combination of an office setting or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement/remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The wage range for this position begins at $18.03/hr. (Approximately $37,500 annually)
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please describe how your experiences would enable you to be successful in this position.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Application Deadline: Wednesday, February 18, 2026
Priority screening is set to begin on: Thursday, February 19, 2026
Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Opening Date: 01/27/2026 Closing Date: 02/09/2026 Agency: Department of Human Services Class Title: CLINICAL PHARMACIST - 08235 Skill Option: None Bilingual Option: None Salary: Anticipated Salary: $8,821 - $13,114 per month ($105,852 - $157,368 per year) Job Type: Salaried Category: Full Time County: Lake Number of Vacancies: 1 Bargaining Unit Code: RC063 Professional Employees, Educators, Juvenile Justice School Counselors and Special Education Resources Coordinators, and Physicians AFSCME
Work Hours: Mon - Fri, 8:00am - 4:00pm, 30-minute unpaid lunch
Headquarter Location: 1401 W Dugdale Rd, Waukegan, Illinois, 60085
Office of Pharmacy and Clinical Support Services
Bureau of Pharmacy and Clinical Support Services
Pharmacy Operations – Kiley
Work County: Lake
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/52871/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Pharmacy and Clinical Support Services is seeking to hire a licensed registered Pharmacist located in Waukegan, Illinois to serve as a clinical pharmacist at the Facility in the interdisciplinary setting for matters related to pharmacological uses. Performs fundamental pharmacist duties and functions as the Clinical Pharmacist monitoring drug therapy and communicating relevant findings and recommendations to other health care professionals responsible for patient care. Performs monthly nursing stations checks, monitors individual client drug regimes. Serves as pharmaceutical advisor to the Medical Administrator, Physicians, RN’s, interdisciplinary teams, pharmacy, clients, and parents/guardians. Reviews client’s charts for proper medication programs and responses to medications. Assists physicians, pharmacists, and nursing personnel in in-service training regarding drug/medication matters. Participates in the facility’s overall quality assurance program to verify safe and appropriate drug use.
Essential Functions
Serves as a clinical pharmacist at the Facility in the interdisciplinary setting for matters related to pharmacological uses.
Provides guidance and professional leadership to the Pharmacy Technicians in filling physician orders and medication station supply requisitions.
Compiles information from client medication records.
Assists physicians, pharmacists, and nursing personnel in in-service training regarding drug/medication matters.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires current license as a registered pharmacist in the State of Illinois.
Requires one year (1) of professional experience as a practicing registered pharmacist.
Preferred Qualifications
One (1) year of professional experience dealing with medical reactions, benefits, and side effects associated with specific drug therapies.
One (1) year of professional experience directing and participating in the preparation of complex prescriptions.
One (1) year of professional experience analyzing and properly interpreting medication and charts and identifying and recommending modifications when necessary.
One (1) year of professional experience maintaining accurate records and reports of pharmaceuticals purchases, dispensed and stored.
One (1) year of professional experience providing leadership and guidance relating to medical reactions, benefits and side effects.
One (1) year of professional experience communicating effectively both verbally and in writing.
Conditions of Employment
Requires an Illinois Registered Pharmacist license free of discipline.
Requires no discipline reported from other States’ Boards of Pharmacy.
Requires the ability to maintain licensure in good standing as a registered pharmacist in the State of Illinois.
Requires the ability to lift, push and carry up to 50 lbs.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jan 30, 2026
Full time
Opening Date: 01/27/2026 Closing Date: 02/09/2026 Agency: Department of Human Services Class Title: CLINICAL PHARMACIST - 08235 Skill Option: None Bilingual Option: None Salary: Anticipated Salary: $8,821 - $13,114 per month ($105,852 - $157,368 per year) Job Type: Salaried Category: Full Time County: Lake Number of Vacancies: 1 Bargaining Unit Code: RC063 Professional Employees, Educators, Juvenile Justice School Counselors and Special Education Resources Coordinators, and Physicians AFSCME
Work Hours: Mon - Fri, 8:00am - 4:00pm, 30-minute unpaid lunch
Headquarter Location: 1401 W Dugdale Rd, Waukegan, Illinois, 60085
Office of Pharmacy and Clinical Support Services
Bureau of Pharmacy and Clinical Support Services
Pharmacy Operations – Kiley
Work County: Lake
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/52871/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Pharmacy and Clinical Support Services is seeking to hire a licensed registered Pharmacist located in Waukegan, Illinois to serve as a clinical pharmacist at the Facility in the interdisciplinary setting for matters related to pharmacological uses. Performs fundamental pharmacist duties and functions as the Clinical Pharmacist monitoring drug therapy and communicating relevant findings and recommendations to other health care professionals responsible for patient care. Performs monthly nursing stations checks, monitors individual client drug regimes. Serves as pharmaceutical advisor to the Medical Administrator, Physicians, RN’s, interdisciplinary teams, pharmacy, clients, and parents/guardians. Reviews client’s charts for proper medication programs and responses to medications. Assists physicians, pharmacists, and nursing personnel in in-service training regarding drug/medication matters. Participates in the facility’s overall quality assurance program to verify safe and appropriate drug use.
Essential Functions
Serves as a clinical pharmacist at the Facility in the interdisciplinary setting for matters related to pharmacological uses.
Provides guidance and professional leadership to the Pharmacy Technicians in filling physician orders and medication station supply requisitions.
Compiles information from client medication records.
Assists physicians, pharmacists, and nursing personnel in in-service training regarding drug/medication matters.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires current license as a registered pharmacist in the State of Illinois.
Requires one year (1) of professional experience as a practicing registered pharmacist.
Preferred Qualifications
One (1) year of professional experience dealing with medical reactions, benefits, and side effects associated with specific drug therapies.
One (1) year of professional experience directing and participating in the preparation of complex prescriptions.
One (1) year of professional experience analyzing and properly interpreting medication and charts and identifying and recommending modifications when necessary.
One (1) year of professional experience maintaining accurate records and reports of pharmaceuticals purchases, dispensed and stored.
One (1) year of professional experience providing leadership and guidance relating to medical reactions, benefits and side effects.
One (1) year of professional experience communicating effectively both verbally and in writing.
Conditions of Employment
Requires an Illinois Registered Pharmacist license free of discipline.
Requires no discipline reported from other States’ Boards of Pharmacy.
Requires the ability to maintain licensure in good standing as a registered pharmacist in the State of Illinois.
Requires the ability to lift, push and carry up to 50 lbs.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Headquarters Support Team Assistant (Administrative Assistant 3) within the Shorelands & Environmental Assistance (SEA) program.
This is a temporary position that will end on 12/31/2026. Note: this may be extended based on funding availability.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by February 8, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this position, you will play a vital role in advancing our mission by providing high-level administrative and technical support to the Shorelands and Environmental Assistance (SEA) Program. This role is unique because it combines traditional executive-level support for three major headquarters sections—Environmental Review, Aquatic Permitting, and Clean Energy Coordination—with a program-wide lead role in publications and event coordination. You will serve as the main contact for event coordination for our Headquarters-based business areas and publications coordination program-wide, ensuring documents meet Agency standards for accessibility, professionalism, and accuracy.
What you will do:
Support Program Leadership: Provide high-level administrative partnership to three key sections, managing confidential files, SharePoint sites, and complex scheduling for managers and staff.
Lead Events & Logistics: Serve as the program’s primary coordinator for HQ events and webinars; you will manage everything from arranging travel so supporting hybrid meeting logistics.
Enforce Publication Standards: Act as the program-wide expert for publications, ensuring all external documents meet "Plain Talk" and state accessibility (ADA) standards.
Review Environmental Documents: Perform technical administrative reviews of environmental filings (SEPA/NEPA, Water Quality Certifications, and Aquatic permits) for accuracy and completeness.
Manage Data & Records: Maintain critical environmental databases and ensure all program records comply with state retention schedules.
Exercise Fiscal Authority: Review and approve HQ conference and meeting expenses and finalize official correspondence.
Coordinate Facilities: Manage HQ office space assignments and moves in accordance with Modern Work Environment policies.
Collaborate Region-Wide: Represent the program on the agency’s Publications Coordinators team and provide backup coverage for the HQ administrative support team as needed.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Experience mentioned above must include demonstrated competence in the following skill sets---
Writing and Editing: You can take rough notes or technical info from different managers and turn them into clear, professional emails, letters, and guides that anyone can understand.
Attention to Detail: You are great at "quality control." You can spot typos, formatting errors, or missing info in complex documents (like permits or environmental reports) and make sure everything meets accessibility rules.
Tech Savvy: You’re good with Microsoft Office. You’re comfortable setting up hybrid meetings (Teams), using SharePoint sites, and keeping data organized in Excel.
Task Management Pro: You can stay organized while supporting several different teams or managers at once. You know how to prioritize your day so that nothing falls through the cracks.
Organized Record Keeping: You’re good at filing and tracking information. You can learn the specific rules for how the state saves emails and paper files to make sure we stay compliant with public records laws.
Education: involving a major study in business administration or closely allied field.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 years of experience AND 90-119 semester or 135-179 quarter college credits.
No experience AND a Bachelor’s degree in above mentioned field.
Desired Qualifications:
Experience working with administrative procedures within a state or other governmental agency.
Experience working with technical staff and issues related to the environment, natural resources, science, law, or policy.
Experience in using Microsoft Office software, including Word, Excel, Outlook, and PowerPoint.
Experience with web-based on-line collaborative tools such as Sharepoint, Teams, and Zoom.
Knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices , including plain talk, accessibility standards, and publications support;
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Bridget Talebi at Bridget.Talebi@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Jan 27, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Headquarters Support Team Assistant (Administrative Assistant 3) within the Shorelands & Environmental Assistance (SEA) program.
This is a temporary position that will end on 12/31/2026. Note: this may be extended based on funding availability.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by February 8, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this position, you will play a vital role in advancing our mission by providing high-level administrative and technical support to the Shorelands and Environmental Assistance (SEA) Program. This role is unique because it combines traditional executive-level support for three major headquarters sections—Environmental Review, Aquatic Permitting, and Clean Energy Coordination—with a program-wide lead role in publications and event coordination. You will serve as the main contact for event coordination for our Headquarters-based business areas and publications coordination program-wide, ensuring documents meet Agency standards for accessibility, professionalism, and accuracy.
What you will do:
Support Program Leadership: Provide high-level administrative partnership to three key sections, managing confidential files, SharePoint sites, and complex scheduling for managers and staff.
Lead Events & Logistics: Serve as the program’s primary coordinator for HQ events and webinars; you will manage everything from arranging travel so supporting hybrid meeting logistics.
Enforce Publication Standards: Act as the program-wide expert for publications, ensuring all external documents meet "Plain Talk" and state accessibility (ADA) standards.
Review Environmental Documents: Perform technical administrative reviews of environmental filings (SEPA/NEPA, Water Quality Certifications, and Aquatic permits) for accuracy and completeness.
Manage Data & Records: Maintain critical environmental databases and ensure all program records comply with state retention schedules.
Exercise Fiscal Authority: Review and approve HQ conference and meeting expenses and finalize official correspondence.
Coordinate Facilities: Manage HQ office space assignments and moves in accordance with Modern Work Environment policies.
Collaborate Region-Wide: Represent the program on the agency’s Publications Coordinators team and provide backup coverage for the HQ administrative support team as needed.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Experience mentioned above must include demonstrated competence in the following skill sets---
Writing and Editing: You can take rough notes or technical info from different managers and turn them into clear, professional emails, letters, and guides that anyone can understand.
Attention to Detail: You are great at "quality control." You can spot typos, formatting errors, or missing info in complex documents (like permits or environmental reports) and make sure everything meets accessibility rules.
Tech Savvy: You’re good with Microsoft Office. You’re comfortable setting up hybrid meetings (Teams), using SharePoint sites, and keeping data organized in Excel.
Task Management Pro: You can stay organized while supporting several different teams or managers at once. You know how to prioritize your day so that nothing falls through the cracks.
Organized Record Keeping: You’re good at filing and tracking information. You can learn the specific rules for how the state saves emails and paper files to make sure we stay compliant with public records laws.
Education: involving a major study in business administration or closely allied field.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 years of experience AND 90-119 semester or 135-179 quarter college credits.
No experience AND a Bachelor’s degree in above mentioned field.
Desired Qualifications:
Experience working with administrative procedures within a state or other governmental agency.
Experience working with technical staff and issues related to the environment, natural resources, science, law, or policy.
Experience in using Microsoft Office software, including Word, Excel, Outlook, and PowerPoint.
Experience with web-based on-line collaborative tools such as Sharepoint, Teams, and Zoom.
Knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices , including plain talk, accessibility standards, and publications support;
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Bridget Talebi at Bridget.Talebi@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Opening Date: 01/14/2026 Closing Date: 02/11/2026 Agency: Department of Human Services Class Title: PHYSICIAN - 32200 Skill Option: None Bilingual Option: None Salary: Anticipated Salary: $12,694 - $17,268 per month ($152,328 - $207,216 per year) Job Type: Salaried Category: Full Time County: Union Number of Vacancies: 1 Bargaining Unit Code: RC063 Professional Employees, Educators, Juvenile Justice School Counselors and Special Education Resources Coordinators, and Physicians AFSCME
Work Hours: Mon - Fri, 8:00am - 4:30pm, ! hour unpaid lunch
Headquarter Location: 1000 N Main St, Anna, Illinois, 62906-1652
Division of Developmental Disabilties
Choate Mental Health & Developmental Center
Medical Services
Work County: Union
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/52727/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire a Physician for the Choate Mental Health and Developmental Center to perform general medical examinations for individuals served, facility wide. Provides diagnostic and treatment services. Provides facility-wide consultation and coverage to medical staff. Ensures treatment of individuals meets standards of care. Evaluates assigned cases at Intake. Provides in-service training to other staff. Serves as an intermediary and advocate for individuals during community-based consultations, treatment and outpatient care. Serves as Physician on call.
Essential Functions
Performs general medical examinations for individuals served at Choate Mental Health and Developmental Center facility wide.
Makes daily rounds evaluating individual’s progress, treatment and effectiveness of prescribed medications.
Refers individuals to community-based providers for specialized consultations, treatment and inpatient care.
Serves as Physician on-call.
Conducts physical examinations for injured employees associated with workplace (service-connected) injuries.
Provides facility-wide consultation and coverage to medical staff.
Serves as an active member on assigned committees to provide expertise in the areas of treatment, development, etc.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires an Illinois license to practice medicine.
Preferred Qualifications
One (1) year of professional experience evaluating and providing quality medical care to adult individuals.
One (1) year of professional experience coordinating medical services with other professional disciplines and supportive personnel.
One (1) year of professional experience evaluating, diagnosing and treating adult individuals in accordance with best practices.
One (1) year of professional experience communicating effectively both verbally and in writing.
One (1) year of professional experience preparing comprehensive and specialized medical records and reports.
One (1) year of professional experience treating adults with intellectual and developmentally disabled individuals.
Conditions of Employment
Requires the ability to serve as Physician on-call for medical advice or emergency medical assistance after business hours, nights, weekends, and holidays.
Requires the ability to physically restrain individuals as necessary to prevent injury to individual or others.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jan 15, 2026
Full time
Opening Date: 01/14/2026 Closing Date: 02/11/2026 Agency: Department of Human Services Class Title: PHYSICIAN - 32200 Skill Option: None Bilingual Option: None Salary: Anticipated Salary: $12,694 - $17,268 per month ($152,328 - $207,216 per year) Job Type: Salaried Category: Full Time County: Union Number of Vacancies: 1 Bargaining Unit Code: RC063 Professional Employees, Educators, Juvenile Justice School Counselors and Special Education Resources Coordinators, and Physicians AFSCME
Work Hours: Mon - Fri, 8:00am - 4:30pm, ! hour unpaid lunch
Headquarter Location: 1000 N Main St, Anna, Illinois, 62906-1652
Division of Developmental Disabilties
Choate Mental Health & Developmental Center
Medical Services
Work County: Union
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/52727/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire a Physician for the Choate Mental Health and Developmental Center to perform general medical examinations for individuals served, facility wide. Provides diagnostic and treatment services. Provides facility-wide consultation and coverage to medical staff. Ensures treatment of individuals meets standards of care. Evaluates assigned cases at Intake. Provides in-service training to other staff. Serves as an intermediary and advocate for individuals during community-based consultations, treatment and outpatient care. Serves as Physician on call.
Essential Functions
Performs general medical examinations for individuals served at Choate Mental Health and Developmental Center facility wide.
Makes daily rounds evaluating individual’s progress, treatment and effectiveness of prescribed medications.
Refers individuals to community-based providers for specialized consultations, treatment and inpatient care.
Serves as Physician on-call.
Conducts physical examinations for injured employees associated with workplace (service-connected) injuries.
Provides facility-wide consultation and coverage to medical staff.
Serves as an active member on assigned committees to provide expertise in the areas of treatment, development, etc.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires an Illinois license to practice medicine.
Preferred Qualifications
One (1) year of professional experience evaluating and providing quality medical care to adult individuals.
One (1) year of professional experience coordinating medical services with other professional disciplines and supportive personnel.
One (1) year of professional experience evaluating, diagnosing and treating adult individuals in accordance with best practices.
One (1) year of professional experience communicating effectively both verbally and in writing.
One (1) year of professional experience preparing comprehensive and specialized medical records and reports.
One (1) year of professional experience treating adults with intellectual and developmentally disabled individuals.
Conditions of Employment
Requires the ability to serve as Physician on-call for medical advice or emergency medical assistance after business hours, nights, weekends, and holidays.
Requires the ability to physically restrain individuals as necessary to prevent injury to individual or others.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Opening Date: 01/05/2026 Closing Date: 02/02/2026 Agency: Department of Human Services Class Title: PHYSICIAN SPEC OPTION B - 32222 Skill Option: Special License - IL License to Practice Medicine - Family Practice Bilingual Option: None Salary: Anticipated Salary: $14,626 - $20,109 per month ($175,512 - $241,308 per year) Job Type: Salaried Category: Full Time County: Kankakee Number of Vacancies: 3 Bargaining Unit Code: RC063 Professional Employees, Educators, Juvenile Justice School Counselors and Special Education Resources Coordinators, and Physicians AFSCME
Work Hours: Monday - Friday, 8:00am - 4:30pm, 30-min unpaid lunch, Rotating weekend, holiday & on call coverage
Headquarter Location: 100 E Jeffery St, Kankakee, Illinois, 60901
Division of Developmental Disabilities
Shapiro Center
Residential Services
Work County: Kankakee
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/52473/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire a Physician Specialist, Option B for the Shapiro Center located in Kankakee, Illinois to perform general medical examinations, providing diagnostic and treatment services. Provides facility wide comprehensive medical care, treatment and diagnosis of disorders relating to Family Practice to medical staff. Verifies treatment of individuals meets standards of care. Evaluates assigned cases at Intake. Makes daily rounds evaluating individuals’ progress, treatment and effectiveness of prescribed medications. Serves as an intermediary and advocate for individuals during community-based consultations, treatment and outpatient care. Serves as Physician on call. Ensures for compliance with facility, Department, State, Federal and Public Health standards, rules, policies, procedures and regulations relating to the provision of medical services.
Essential Functions
Performs general medical examinations, provides diagnostic and treatment services.
Makes daily rounds evaluating individuals’ progress, treatment and effectiveness of prescribed medications.
Serves as an intermediary and advocate for individuals during community-based consultations, treatment and outpatient care.
Serves as Physician on call.
Provides consultation in specialty area of Family Medicine to other medical and direct care staff.
Serves as an active member on assigned committees to provide expertise in the areas of treatment and development.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a valid State of Illinois Physician and Surgeon License.
Requires an American Board Certification in the job-related medical specialty in Family Practice Medicine.
Preferred Qualifications
One (1) year of professional experience evaluating the quality of medical care and treatment for individuals with developmental disabilities.
One (1) year of professional experience coordinating medical services with other professional disciplines and supportive personnel.
One (1) year of professional experience conducting physical exams of individuals.
One (1) year of professional experience identifying most appropriate positive treatment regime and carrying out that treatment in accordance with best practices.
One (1) year of professional experience communicating effectively both orally and in writing.
One (1) year of professional experience preparing comprehensive and specialized medical records and reports.
Conditions of Employment
Requires the possession of a valid Illinois Controlled Substance License.
Requires the possession of a valid United States Drug Enforcement Administration Certificate of Registration.
Requires the ability to serve as physician on-call after business hours, weekends, evening/nights and holidays.
Requires the ability to restrain individuals as necessary to prevent injury to individual or others.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jan 09, 2026
Full time
Opening Date: 01/05/2026 Closing Date: 02/02/2026 Agency: Department of Human Services Class Title: PHYSICIAN SPEC OPTION B - 32222 Skill Option: Special License - IL License to Practice Medicine - Family Practice Bilingual Option: None Salary: Anticipated Salary: $14,626 - $20,109 per month ($175,512 - $241,308 per year) Job Type: Salaried Category: Full Time County: Kankakee Number of Vacancies: 3 Bargaining Unit Code: RC063 Professional Employees, Educators, Juvenile Justice School Counselors and Special Education Resources Coordinators, and Physicians AFSCME
Work Hours: Monday - Friday, 8:00am - 4:30pm, 30-min unpaid lunch, Rotating weekend, holiday & on call coverage
Headquarter Location: 100 E Jeffery St, Kankakee, Illinois, 60901
Division of Developmental Disabilities
Shapiro Center
Residential Services
Work County: Kankakee
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/52473/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire a Physician Specialist, Option B for the Shapiro Center located in Kankakee, Illinois to perform general medical examinations, providing diagnostic and treatment services. Provides facility wide comprehensive medical care, treatment and diagnosis of disorders relating to Family Practice to medical staff. Verifies treatment of individuals meets standards of care. Evaluates assigned cases at Intake. Makes daily rounds evaluating individuals’ progress, treatment and effectiveness of prescribed medications. Serves as an intermediary and advocate for individuals during community-based consultations, treatment and outpatient care. Serves as Physician on call. Ensures for compliance with facility, Department, State, Federal and Public Health standards, rules, policies, procedures and regulations relating to the provision of medical services.
Essential Functions
Performs general medical examinations, provides diagnostic and treatment services.
Makes daily rounds evaluating individuals’ progress, treatment and effectiveness of prescribed medications.
Serves as an intermediary and advocate for individuals during community-based consultations, treatment and outpatient care.
Serves as Physician on call.
Provides consultation in specialty area of Family Medicine to other medical and direct care staff.
Serves as an active member on assigned committees to provide expertise in the areas of treatment and development.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a valid State of Illinois Physician and Surgeon License.
Requires an American Board Certification in the job-related medical specialty in Family Practice Medicine.
Preferred Qualifications
One (1) year of professional experience evaluating the quality of medical care and treatment for individuals with developmental disabilities.
One (1) year of professional experience coordinating medical services with other professional disciplines and supportive personnel.
One (1) year of professional experience conducting physical exams of individuals.
One (1) year of professional experience identifying most appropriate positive treatment regime and carrying out that treatment in accordance with best practices.
One (1) year of professional experience communicating effectively both orally and in writing.
One (1) year of professional experience preparing comprehensive and specialized medical records and reports.
Conditions of Employment
Requires the possession of a valid Illinois Controlled Substance License.
Requires the possession of a valid United States Drug Enforcement Administration Certificate of Registration.
Requires the ability to serve as physician on-call after business hours, weekends, evening/nights and holidays.
Requires the ability to restrain individuals as necessary to prevent injury to individual or others.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Job Requisition ID: 51856
Opening Date: 01/06/2026 Closing Date: 01/20/2026 Agency: Department of Human Services Class Title: REHABILITATION CASE COORD I - 38141 Skill Option: UMP Certificate Bilingual Option: Spanish Salary: Anticipated Salary $4,004-$5,245/month ($48,048-$62,940/year) + bilingual pay Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 6200 N Hiawatha Ave Chicago, IL 60646-4309
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1/North
Work County: Cook
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/51856/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program. This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. This position interprets and translates information into Spanish for limited English-speaking individuals. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jan 08, 2026
Full time
Job Requisition ID: 51856
Opening Date: 01/06/2026 Closing Date: 01/20/2026 Agency: Department of Human Services Class Title: REHABILITATION CASE COORD I - 38141 Skill Option: UMP Certificate Bilingual Option: Spanish Salary: Anticipated Salary $4,004-$5,245/month ($48,048-$62,940/year) + bilingual pay Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 6200 N Hiawatha Ave Chicago, IL 60646-4309
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1/North
Work County: Cook
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/51856/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program. This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. This position interprets and translates information into Spanish for limited English-speaking individuals. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
***Must apply on our website *** (Please copy the link and paste it into your internet browser)
https://illinois.jobs2web.com/job-invite/52012/
Agency: Department of Human Services
Location: Mattoon, IL 61938
Opening Date: 12/23/2025
Closing Date: 1/07/2026
Salary: Anticipated Salary: $4,004-$5,245/month ($48,048-$62,940/year)
Category: Full Time
County: Coles
Number of Vacancies : 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 52012
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 129 N 15th St Mattoon, IL 61938-3927
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 4
Work County: Coles
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Dec 30, 2025
Full time
***Must apply on our website *** (Please copy the link and paste it into your internet browser)
https://illinois.jobs2web.com/job-invite/52012/
Agency: Department of Human Services
Location: Mattoon, IL 61938
Opening Date: 12/23/2025
Closing Date: 1/07/2026
Salary: Anticipated Salary: $4,004-$5,245/month ($48,048-$62,940/year)
Category: Full Time
County: Coles
Number of Vacancies : 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 52012
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 129 N 15th St Mattoon, IL 61938-3927
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 4
Work County: Coles
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Rehabilitation Case Coordinator I - # 52109
To be considered, applicants must apply through our official website:
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/52109/
Agency : Department of Human Services
Location: Springfield, Illinois, 62703
Job Requisition ID: 52109
Opening Date: 12/23/2025
Closing Date: 01/07/2026
Salary: Anticipated Salary $4,004-$5,245/month ($48,048-$62,940/year)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 52109
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch. Work Location: 600 E Ash St, Springfield, Illinois, 62703
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 4 Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Must apply online.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Dec 30, 2025
Full time
Rehabilitation Case Coordinator I - # 52109
To be considered, applicants must apply through our official website:
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/52109/
Agency : Department of Human Services
Location: Springfield, Illinois, 62703
Job Requisition ID: 52109
Opening Date: 12/23/2025
Closing Date: 01/07/2026
Salary: Anticipated Salary $4,004-$5,245/month ($48,048-$62,940/year)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 52109
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch. Work Location: 600 E Ash St, Springfield, Illinois, 62703
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 4 Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Must apply online.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Lead Spill Responder/Dangerous Waste Coordinator (Environmental Specialist 4) within the Spill Prevention, Preparedness, and Response program .
Location:
Northwest Region Office in Shoreline, WA .
The salary listed includes 5% premium pay due to the position location in King County.
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
This position requires field work and emergency response, while there is some office work and you may telework most of your office work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by December 21, 2025.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will respond to spills of oil and hazardous materials and respond to illegal drug manufacturing facilities to remove chemicals dangerous to human health and the environment. You will manage complex human health and environmental emergencies – and, as a result of our clean-up efforts, will experience immediate benefit to Washington’s residents and environment. You will work with a multi-disciplinary team and use science to solve complex environmental and public health challenges. Working with other federal, state, local and tribal partners, you will serve as Ecology’s State On-Scene Coordinator leading the response and cleanup of complex environmental spills.
Preventing spills is always our first goal, but despite our efforts, spills still happen. The goal of our spill preparedness work is to reduce environmental impacts of spills. We require oil handlers in Washington to be ready for a rapid, aggressive, and well-coordinated response to spills. We also require those responsible for spills to compensate the state for spill damages by restoring natural resources.
What you will do:
Emergency Response to Spills & Threats: Respond to high-priority and complex environmental and human health emergencies, including oil spills, hazardous substances, abandoned waste, pressurized cylinders, fish kills, and illegal drug labs.
Incident Command & Coordination: Serve as Initial Incident Commander / State On-Scene Coordinator, directing spill containment, cleanup, resource deployment, and multi-agency coordination.
Hazardous Materials Operations: Perform hands-on cleanup and field operations: opening containers of unknowns, sample collection, field testing and hazard categorization, overpacking, and preparing waste for shipment.
Dangerous Waste & Drug Lab Leadership: Lead regional coordination with law enforcement for clandestine drug lab responses and oversee dangerous waste management compliance, disposal, and emergency planning.
Enforcement & Cost Recovery: Initiate enforcement recommendations, issue Short-Form Penalties up to $5,000, support cost recovery actions, and testify in administrative or legal proceedings as needed.
Team Leadership, Training & Readiness: Provide training, mentoring, scheduling, equipment readiness oversight, HAZWOPER compliance tracking, and ensure readiness of personnel and response assets.
Equipment, Vehicle & Instrument Management: manage operation, calibration, maintenance, and safe use of response equipment, vehicles, boats, and monitoring instrumentation.
Documentation, Reporting & Data Analysis: Prepare incident reports, regulatory records, waste tracking documents, enforcement documentation, and support regional data analysis and report preparation.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Nine (9) years of experience and/or education as described below:
Experience performing environmental-based work, OR work related to the position, that includes one or more of the following: • Responding to spills or other emergencies • Conducting sampling and analysis studies • Working with monitoring instrumentation • Managing hazardous waste disposal • Performing cleanup or restoration actions • Writing scientific or analytical reports • Hazardous materials emergency response • Responding to natural disasters. Experience must include demonstrated competence in the following skill sets: • Experience directing cleanup work on environmental spill emergencies or hazardous materials cleanup sites. • Using critical / analytical thinking and problem-solving skills to make decisions or determine a course of action. • Reviewing / assessing information and data to draw conclusions and recommending decisions or actions. • Conducting research and performing data analysis on both qualitative and quantitative data. Education involving a major study in environmental, physical, or one of the natural sciences; environmental or natural science interdisciplinary studies; environmental planning, or related field.
Examples of how to qualify:
9 years of experience.
8 years of experience AND 30-59 semester or 45-89 quarter college credits.
7 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
6 years of experience AND 90-119 semester or 135-179 quarter college credits.
5 years of experience AND a Bachelor’s degree.
3 years of experience AND a Master’s degree.
2 years of experience AND a Ph.D.
Hazardous Materials Technician Certification per WAC 296-824 and 296-843 is required. Must have prior hazardous materials emergency response experience. ICS 100, 200, 700 and 800 certification is required. Free on-line ICS training and certification is available at: ICS 100: https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c ICS 200: https://training.fema.gov/is/courseoverview.aspx?code=IS-200.c ICS 700: https://training.fema.gov/is/courseoverview.aspx?code=IS-700.b ICS 800: https://training.fema.gov/is/courseoverview.aspx?code=IS-800.c
Special Requirements/Conditions of Employment:
Must hold and maintain a valid driver’s license and be able to operate a motor vehicle.
Must pass employment medical surveillance physical and demonstrate and maintain the ability to wear respiratory protection and chemical protective clothing.
Must pass a physical agilities test.
Must be able to pass a detailed background check required to obtain and maintain a Transportation Worker Identification Credential (TWIC).
Must successfully complete initial SAFETRAC requirements and other required training outlined in Spills Program Policy and Procedures within 6 months of entering the position.
Must be prepared for a minimum 3-day field deployment within 1 hour of notification.
Must hold and maintain eligibility and certification (valid passport or enhanced driver’s license) to permit travel to Canada in the event of a transboundary spill.
This position is required to pass a periodic medical surveillance exam, which may include a stress test.
This position is identified as an Essential Agency Employee and is expected to work during facility closures and natural disasters.
This position is required to perform after-hours on-call duty on a rotation.
Must notify supervisor immediately if the employee is unable to obtain any of the above required licenses or certifications, or if any of the above are revoked, expired or suspended for any reason.
Must live within a 60-minute commuting distance of the Northwest Region Office.
Desired Qualifications:
• Team leadership experience • Working Knowledge of the NW Area Contingency Plan • Familiarity with Washington Labor and Industry HAZWOPER safety regulations and experience developing site-specific health and safety plans • Experience working in Unified Command with the US Environmental Protection Agency, US Coast Guard, tribes, and Law Enforcement partners. • Possess a high level of knowledge using electronic tools and integrating them into emergency responses; tools such as GPS devices, wireless networks, and data systems • Experience collecting waste and environmental samples, and conducting community air monitoring
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Robert Walls at: Robert.Walls@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
The Spills Program’s mission is to protect, preserve, and restore Washington’s environment. Our vision is to create a zero spills world.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Dec 09, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Lead Spill Responder/Dangerous Waste Coordinator (Environmental Specialist 4) within the Spill Prevention, Preparedness, and Response program .
Location:
Northwest Region Office in Shoreline, WA .
The salary listed includes 5% premium pay due to the position location in King County.
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
This position requires field work and emergency response, while there is some office work and you may telework most of your office work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by December 21, 2025.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will respond to spills of oil and hazardous materials and respond to illegal drug manufacturing facilities to remove chemicals dangerous to human health and the environment. You will manage complex human health and environmental emergencies – and, as a result of our clean-up efforts, will experience immediate benefit to Washington’s residents and environment. You will work with a multi-disciplinary team and use science to solve complex environmental and public health challenges. Working with other federal, state, local and tribal partners, you will serve as Ecology’s State On-Scene Coordinator leading the response and cleanup of complex environmental spills.
Preventing spills is always our first goal, but despite our efforts, spills still happen. The goal of our spill preparedness work is to reduce environmental impacts of spills. We require oil handlers in Washington to be ready for a rapid, aggressive, and well-coordinated response to spills. We also require those responsible for spills to compensate the state for spill damages by restoring natural resources.
What you will do:
Emergency Response to Spills & Threats: Respond to high-priority and complex environmental and human health emergencies, including oil spills, hazardous substances, abandoned waste, pressurized cylinders, fish kills, and illegal drug labs.
Incident Command & Coordination: Serve as Initial Incident Commander / State On-Scene Coordinator, directing spill containment, cleanup, resource deployment, and multi-agency coordination.
Hazardous Materials Operations: Perform hands-on cleanup and field operations: opening containers of unknowns, sample collection, field testing and hazard categorization, overpacking, and preparing waste for shipment.
Dangerous Waste & Drug Lab Leadership: Lead regional coordination with law enforcement for clandestine drug lab responses and oversee dangerous waste management compliance, disposal, and emergency planning.
Enforcement & Cost Recovery: Initiate enforcement recommendations, issue Short-Form Penalties up to $5,000, support cost recovery actions, and testify in administrative or legal proceedings as needed.
Team Leadership, Training & Readiness: Provide training, mentoring, scheduling, equipment readiness oversight, HAZWOPER compliance tracking, and ensure readiness of personnel and response assets.
Equipment, Vehicle & Instrument Management: manage operation, calibration, maintenance, and safe use of response equipment, vehicles, boats, and monitoring instrumentation.
Documentation, Reporting & Data Analysis: Prepare incident reports, regulatory records, waste tracking documents, enforcement documentation, and support regional data analysis and report preparation.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Nine (9) years of experience and/or education as described below:
Experience performing environmental-based work, OR work related to the position, that includes one or more of the following: • Responding to spills or other emergencies • Conducting sampling and analysis studies • Working with monitoring instrumentation • Managing hazardous waste disposal • Performing cleanup or restoration actions • Writing scientific or analytical reports • Hazardous materials emergency response • Responding to natural disasters. Experience must include demonstrated competence in the following skill sets: • Experience directing cleanup work on environmental spill emergencies or hazardous materials cleanup sites. • Using critical / analytical thinking and problem-solving skills to make decisions or determine a course of action. • Reviewing / assessing information and data to draw conclusions and recommending decisions or actions. • Conducting research and performing data analysis on both qualitative and quantitative data. Education involving a major study in environmental, physical, or one of the natural sciences; environmental or natural science interdisciplinary studies; environmental planning, or related field.
Examples of how to qualify:
9 years of experience.
8 years of experience AND 30-59 semester or 45-89 quarter college credits.
7 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
6 years of experience AND 90-119 semester or 135-179 quarter college credits.
5 years of experience AND a Bachelor’s degree.
3 years of experience AND a Master’s degree.
2 years of experience AND a Ph.D.
Hazardous Materials Technician Certification per WAC 296-824 and 296-843 is required. Must have prior hazardous materials emergency response experience. ICS 100, 200, 700 and 800 certification is required. Free on-line ICS training and certification is available at: ICS 100: https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c ICS 200: https://training.fema.gov/is/courseoverview.aspx?code=IS-200.c ICS 700: https://training.fema.gov/is/courseoverview.aspx?code=IS-700.b ICS 800: https://training.fema.gov/is/courseoverview.aspx?code=IS-800.c
Special Requirements/Conditions of Employment:
Must hold and maintain a valid driver’s license and be able to operate a motor vehicle.
Must pass employment medical surveillance physical and demonstrate and maintain the ability to wear respiratory protection and chemical protective clothing.
Must pass a physical agilities test.
Must be able to pass a detailed background check required to obtain and maintain a Transportation Worker Identification Credential (TWIC).
Must successfully complete initial SAFETRAC requirements and other required training outlined in Spills Program Policy and Procedures within 6 months of entering the position.
Must be prepared for a minimum 3-day field deployment within 1 hour of notification.
Must hold and maintain eligibility and certification (valid passport or enhanced driver’s license) to permit travel to Canada in the event of a transboundary spill.
This position is required to pass a periodic medical surveillance exam, which may include a stress test.
This position is identified as an Essential Agency Employee and is expected to work during facility closures and natural disasters.
This position is required to perform after-hours on-call duty on a rotation.
Must notify supervisor immediately if the employee is unable to obtain any of the above required licenses or certifications, or if any of the above are revoked, expired or suspended for any reason.
Must live within a 60-minute commuting distance of the Northwest Region Office.
Desired Qualifications:
• Team leadership experience • Working Knowledge of the NW Area Contingency Plan • Familiarity with Washington Labor and Industry HAZWOPER safety regulations and experience developing site-specific health and safety plans • Experience working in Unified Command with the US Environmental Protection Agency, US Coast Guard, tribes, and Law Enforcement partners. • Possess a high level of knowledge using electronic tools and integrating them into emergency responses; tools such as GPS devices, wireless networks, and data systems • Experience collecting waste and environmental samples, and conducting community air monitoring
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Robert Walls at: Robert.Walls@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
The Spills Program’s mission is to protect, preserve, and restore Washington’s environment. Our vision is to create a zero spills world.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Reports To: Manager, Senior Companion Program
Job Summary
Hawkeye Community College is looking for a full-time Administrative Assistant I for our Senior Companion Program at our Adult Learning Center.
The AmeriCorps Seniors Program provides individuals with limited incomes the ability to remain physically and mentally active while providing friendship and assistance to other seniors who need extra help with daily living activities. Through providing transportation, making a meal, helping with light chores, or simply providing companionship, AmeriCorps Seniors volunteers help their clients to continue living independently while building lasting, meaningful relationships that are mutually beneficial. Our position has a real-life impact in the lives of senior volunteers and their clients.
As our Administrative Assistant I, you are responsible for providing administrative support to the Senior Companion Program and providing excellent customer service to volunteers, clients, families, and community members or organizations. This is done while delivering excellent customer service, maintaining customer confidence and protecting operational integrity by keeping information confidential.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a wide array of students through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College's mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains office calendars, coordinates scheduling of volunteers, meetings, and activities.
Performs data entry tasks
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Welcomes guests and customers by greeting them in person or on the telephone and by answering or directing inquiries.
Provides services for incoming inquiries and, if necessary, routes these to the appropriate personnel.
Prepares, tracks and completes documents, records, reports, and surveys by collecting and analyzing information following grant guidelines.
Prepares requisitions and routes for processing and approval.
Creates and maintains paper and electronic databases and records.
Performs administrative and clerical support to the program, clients and volunteers.
Creates invoices, work tickets, memos, vouchers, requisitions, and purchase orders.
Proofreads electronic and printed materials.
Maintains outgoing and incoming mail. Manages materials and supplies to include inventory orders.
Assists the program manager with recruitment, communication and referrals
Collaborates with various campus offices and departments regarding institutional needs.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Position Specific Job Functions
Assists in monitoring and tracking program expenses and spending.
Arranges transportation for Senior Companions and prepares daily van route.
Serves as back up van driver for volunteer transportation.
Coordinates and co-facilitates special events, Advisory Council meetings, orientation, trainings.
Enters, calculates and submits payroll information and reimbursements.
Maintains documentation of volunteer information such as eligibility, client placements and weekly schedules.
Minimum Qualifications
Associate degree and two (2) years of experience in a related field or a combination of education and experience to total four (4) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a wide array of students, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Experience working with non-profits or social service organizations.
Experience working with older adults / senior citizens.
Highly developed Google Sheet or Excel spreadsheet skills.
Working Conditions
Anticipated work schedule is Monday through Friday 8:00AM to 4:30PM.
Work is performed either in or a combination of an office setting, classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and the public in person, by telephone and/or computers.
Employment Status
Grant funded, full-time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement / tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The wage range for this position begins at $16.32/hr (approximately $33,950 annually).
This is a specially funded grant position through 06/30/26 with potential for grant funding renewal annually.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please share your technology skills including highlighting your experience with spreadsheets.
Describe any experience with older adults / senior citizens.
Describe your experience in the area of customer service.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Application deadline is: Tuesday, December 16, 2025
Priority screening is set to begin : Wednesday, December 17, 2025
Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Dec 09, 2025
Full time
Reports To: Manager, Senior Companion Program
Job Summary
Hawkeye Community College is looking for a full-time Administrative Assistant I for our Senior Companion Program at our Adult Learning Center.
The AmeriCorps Seniors Program provides individuals with limited incomes the ability to remain physically and mentally active while providing friendship and assistance to other seniors who need extra help with daily living activities. Through providing transportation, making a meal, helping with light chores, or simply providing companionship, AmeriCorps Seniors volunteers help their clients to continue living independently while building lasting, meaningful relationships that are mutually beneficial. Our position has a real-life impact in the lives of senior volunteers and their clients.
As our Administrative Assistant I, you are responsible for providing administrative support to the Senior Companion Program and providing excellent customer service to volunteers, clients, families, and community members or organizations. This is done while delivering excellent customer service, maintaining customer confidence and protecting operational integrity by keeping information confidential.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a wide array of students through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College's mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains office calendars, coordinates scheduling of volunteers, meetings, and activities.
Performs data entry tasks
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Welcomes guests and customers by greeting them in person or on the telephone and by answering or directing inquiries.
Provides services for incoming inquiries and, if necessary, routes these to the appropriate personnel.
Prepares, tracks and completes documents, records, reports, and surveys by collecting and analyzing information following grant guidelines.
Prepares requisitions and routes for processing and approval.
Creates and maintains paper and electronic databases and records.
Performs administrative and clerical support to the program, clients and volunteers.
Creates invoices, work tickets, memos, vouchers, requisitions, and purchase orders.
Proofreads electronic and printed materials.
Maintains outgoing and incoming mail. Manages materials and supplies to include inventory orders.
Assists the program manager with recruitment, communication and referrals
Collaborates with various campus offices and departments regarding institutional needs.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Position Specific Job Functions
Assists in monitoring and tracking program expenses and spending.
Arranges transportation for Senior Companions and prepares daily van route.
Serves as back up van driver for volunteer transportation.
Coordinates and co-facilitates special events, Advisory Council meetings, orientation, trainings.
Enters, calculates and submits payroll information and reimbursements.
Maintains documentation of volunteer information such as eligibility, client placements and weekly schedules.
Minimum Qualifications
Associate degree and two (2) years of experience in a related field or a combination of education and experience to total four (4) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a wide array of students, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Experience working with non-profits or social service organizations.
Experience working with older adults / senior citizens.
Highly developed Google Sheet or Excel spreadsheet skills.
Working Conditions
Anticipated work schedule is Monday through Friday 8:00AM to 4:30PM.
Work is performed either in or a combination of an office setting, classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and the public in person, by telephone and/or computers.
Employment Status
Grant funded, full-time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement / tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The wage range for this position begins at $16.32/hr (approximately $33,950 annually).
This is a specially funded grant position through 06/30/26 with potential for grant funding renewal annually.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please share your technology skills including highlighting your experience with spreadsheets.
Describe any experience with older adults / senior citizens.
Describe your experience in the area of customer service.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Application deadline is: Tuesday, December 16, 2025
Priority screening is set to begin : Wednesday, December 17, 2025
Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Lead Spill Responder/Dangerous Waste Coordinator (Environmental Specialist 4) within the Spill Prevention, Preparedness, and Response program .
Location:
Eastern Region Office in Spokane, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
This position involves field work and office work; You may telework most of your office work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by December 18, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will respond to spills of oil and hazardous materials and respond to illegal drug manufacturing facilities to remove chemicals dangerous to human health and the environment. You will manage complex human health and environmental emergencies – and, as a result of our clean-up efforts, will experience immediate benefit to Washington’s residents and environment. You will work with a multi-disciplinary team and use science to solve complex environmental and public health challenges. Working with other federal, state, local and tribal partners, you will serve as Ecology’s State On-Scene Coordinator leading the response and cleanup of complex environmental spills.
Preventing spills is always our first goal, but despite our efforts, spills still happen. The goal of our spill preparedness work is to reduce environmental impacts of spills. We require oil handlers in Washington to be ready for a rapid, aggressive, and well-coordinated response to spills. We also require those responsible for spills to compensate the state for spill damages by restoring natural resources.
What you will do:
Emergency Response to Spills & Threats: Respond to high-priority and complex environmental and human health emergencies, including oil spills, hazardous substances, abandoned waste, pressurized cylinders, fish kills, and illegal drug labs.
Incident Command & Coordination: Serve as Initial Incident Commander / State On-Scene Coordinator, directing spill containment, cleanup, resource deployment, and multi-agency coordination.
Hazardous Materials Operations: Perform hands-on cleanup and field operations: opening containers of unknowns, sample collection, field testing and hazard categorization, overpacking, and preparing waste for shipment.
Dangerous Waste & Drug Lab Leadership: Lead regional coordination with law enforcement for clandestine drug lab responses and oversee dangerous waste management compliance, disposal, and emergency planning.
Enforcement & Cost Recovery: Initiate enforcement recommendations, issue Short-Form Penalties up to $5,000, support cost recovery actions, and testify in administrative or legal proceedings as needed.
Team Leadership, Training & Readiness: Provide training, mentoring, scheduling, equipment readiness oversight, HAZWOPER compliance tracking, and ensure readiness of personnel and response assets.
Equipment, Vehicle & Instrument Management: manage operation, calibration, maintenance, and safe use of response equipment, vehicles, boats, and monitoring instrumentation.
Documentation, Reporting & Data Analysis: Prepare incident reports, regulatory records, waste tracking documents, enforcement documentation, and support regional data analysis and report preparation.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Nine (9) years of experience and/or education as described below:
Experience performing environmental-based work, OR work related to the position, that includes one or more of the following: • Responding to spills or other emergencies • Conducting sampling and analysis studies • Working with monitoring instrumentation • Managing hazardous waste disposal • Performing cleanup or restoration actions • Writing scientific or analytical reports • Hazardous materials emergency response • Responding to natural disasters. Experience must include demonstrated competence in the following skill sets: • Experience directing cleanup work on environmental spill emergencies or hazardous materials cleanup sites. • Using critical / analytical thinking and problem-solving skills to make decisions or determine a course of action. • Reviewing / assessing information and data to draw conclusions and recommending decisions or actions. • Conducting research and performing data analysis on both qualitative and quantitative data. Education involving a major study in environmental, physical, or one of the natural sciences; environmental or natural science interdisciplinary studies; environmental planning, or related field.
Examples of how to qualify:
9 years of experience.
8 years of experience AND 30-59 semester or 45-89 quarter college credits.
7 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
6 years of experience AND 90-119 semester or 135-179 quarter college credits.
5 years of experience AND a Bachelor’s degree.
3 years of experience AND a Master’s degree.
2 years of experience AND a Ph.D.
Hazardous Materials Technician Certification per WAC 296-824 and 296-843 is required. Must have prior hazardous materials emergency response experience. ICS 100, 200, 700 and 800 certification is required. Free on-line ICS training and certification is available at: ICS 100: https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c ICS 200: https://training.fema.gov/is/courseoverview.aspx?code=IS-200.c ICS 700: https://training.fema.gov/is/courseoverview.aspx?code=IS-700.b ICS 800: https://training.fema.gov/is/courseoverview.aspx?code=IS-800.c
Special Requirements/Conditions of Employment:
Must hold and maintain a valid driver’s license and be able to operate a motor vehicle.
Must pass employment medical surveillance physical and demonstrate and maintain the ability to wear respiratory protection and chemical protective clothing.
Must pass a physical agilities test.
Must be able to pass a detailed background check required to obtain and maintain a Transportation Worker Identification Credential (TWIC).
Must successfully complete initial SAFETRAC requirements and other required training outlined in Spills Program Policy and Procedures within 6 months of entering the position.
Must be prepared for a minimum 3-day field deployment within 1 hour of notification.
Must hold and maintain eligibility and certification (valid passport or enhanced driver’s license) to permit travel to Canada in the event of a transboundary spill.
This position is required to pass a periodic medical surveillance exam, which may include a stress test.
This position is identified as an Essential Agency Employee and is expected to work during facility closures and natural disasters.
This position is required to perform after-hours on-call duty on a rotation.
Must notify supervisor immediately if the employee is unable to obtain any of the above required licenses or certifications, or if any of the above are revoked, expired or suspended for any reason.
Must live within a 60-minute commuting distance of the Eastern Region Office.
Desired Qualifications:
• Team leadership experience • Working Knowledge of the NW Area Contingency Plan • Familiarity with Washington Labor and Industry HAZWOPER safety regulations and experience developing site-specific health and safety plans • Experience working in Unified Command with the US Environmental Protection Agency, US Coast Guard, tribes, and Law Enforcement partners. • Possess a high level of knowledge using electronic tools and integrating them into emergency responses; tools such as GPS devices, wireless networks, and data systems • Experience collecting waste and environmental samples, and conducting community air monitoring If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Sam Hunn at Sam.hunn@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
The Spills Program’s mission is to protect, preserve, and restore Washington’s environment. Our vision is to create a zero spills world.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Dec 05, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Lead Spill Responder/Dangerous Waste Coordinator (Environmental Specialist 4) within the Spill Prevention, Preparedness, and Response program .
Location:
Eastern Region Office in Spokane, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
This position involves field work and office work; You may telework most of your office work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by December 18, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will respond to spills of oil and hazardous materials and respond to illegal drug manufacturing facilities to remove chemicals dangerous to human health and the environment. You will manage complex human health and environmental emergencies – and, as a result of our clean-up efforts, will experience immediate benefit to Washington’s residents and environment. You will work with a multi-disciplinary team and use science to solve complex environmental and public health challenges. Working with other federal, state, local and tribal partners, you will serve as Ecology’s State On-Scene Coordinator leading the response and cleanup of complex environmental spills.
Preventing spills is always our first goal, but despite our efforts, spills still happen. The goal of our spill preparedness work is to reduce environmental impacts of spills. We require oil handlers in Washington to be ready for a rapid, aggressive, and well-coordinated response to spills. We also require those responsible for spills to compensate the state for spill damages by restoring natural resources.
What you will do:
Emergency Response to Spills & Threats: Respond to high-priority and complex environmental and human health emergencies, including oil spills, hazardous substances, abandoned waste, pressurized cylinders, fish kills, and illegal drug labs.
Incident Command & Coordination: Serve as Initial Incident Commander / State On-Scene Coordinator, directing spill containment, cleanup, resource deployment, and multi-agency coordination.
Hazardous Materials Operations: Perform hands-on cleanup and field operations: opening containers of unknowns, sample collection, field testing and hazard categorization, overpacking, and preparing waste for shipment.
Dangerous Waste & Drug Lab Leadership: Lead regional coordination with law enforcement for clandestine drug lab responses and oversee dangerous waste management compliance, disposal, and emergency planning.
Enforcement & Cost Recovery: Initiate enforcement recommendations, issue Short-Form Penalties up to $5,000, support cost recovery actions, and testify in administrative or legal proceedings as needed.
Team Leadership, Training & Readiness: Provide training, mentoring, scheduling, equipment readiness oversight, HAZWOPER compliance tracking, and ensure readiness of personnel and response assets.
Equipment, Vehicle & Instrument Management: manage operation, calibration, maintenance, and safe use of response equipment, vehicles, boats, and monitoring instrumentation.
Documentation, Reporting & Data Analysis: Prepare incident reports, regulatory records, waste tracking documents, enforcement documentation, and support regional data analysis and report preparation.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Nine (9) years of experience and/or education as described below:
Experience performing environmental-based work, OR work related to the position, that includes one or more of the following: • Responding to spills or other emergencies • Conducting sampling and analysis studies • Working with monitoring instrumentation • Managing hazardous waste disposal • Performing cleanup or restoration actions • Writing scientific or analytical reports • Hazardous materials emergency response • Responding to natural disasters. Experience must include demonstrated competence in the following skill sets: • Experience directing cleanup work on environmental spill emergencies or hazardous materials cleanup sites. • Using critical / analytical thinking and problem-solving skills to make decisions or determine a course of action. • Reviewing / assessing information and data to draw conclusions and recommending decisions or actions. • Conducting research and performing data analysis on both qualitative and quantitative data. Education involving a major study in environmental, physical, or one of the natural sciences; environmental or natural science interdisciplinary studies; environmental planning, or related field.
Examples of how to qualify:
9 years of experience.
8 years of experience AND 30-59 semester or 45-89 quarter college credits.
7 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
6 years of experience AND 90-119 semester or 135-179 quarter college credits.
5 years of experience AND a Bachelor’s degree.
3 years of experience AND a Master’s degree.
2 years of experience AND a Ph.D.
Hazardous Materials Technician Certification per WAC 296-824 and 296-843 is required. Must have prior hazardous materials emergency response experience. ICS 100, 200, 700 and 800 certification is required. Free on-line ICS training and certification is available at: ICS 100: https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c ICS 200: https://training.fema.gov/is/courseoverview.aspx?code=IS-200.c ICS 700: https://training.fema.gov/is/courseoverview.aspx?code=IS-700.b ICS 800: https://training.fema.gov/is/courseoverview.aspx?code=IS-800.c
Special Requirements/Conditions of Employment:
Must hold and maintain a valid driver’s license and be able to operate a motor vehicle.
Must pass employment medical surveillance physical and demonstrate and maintain the ability to wear respiratory protection and chemical protective clothing.
Must pass a physical agilities test.
Must be able to pass a detailed background check required to obtain and maintain a Transportation Worker Identification Credential (TWIC).
Must successfully complete initial SAFETRAC requirements and other required training outlined in Spills Program Policy and Procedures within 6 months of entering the position.
Must be prepared for a minimum 3-day field deployment within 1 hour of notification.
Must hold and maintain eligibility and certification (valid passport or enhanced driver’s license) to permit travel to Canada in the event of a transboundary spill.
This position is required to pass a periodic medical surveillance exam, which may include a stress test.
This position is identified as an Essential Agency Employee and is expected to work during facility closures and natural disasters.
This position is required to perform after-hours on-call duty on a rotation.
Must notify supervisor immediately if the employee is unable to obtain any of the above required licenses or certifications, or if any of the above are revoked, expired or suspended for any reason.
Must live within a 60-minute commuting distance of the Eastern Region Office.
Desired Qualifications:
• Team leadership experience • Working Knowledge of the NW Area Contingency Plan • Familiarity with Washington Labor and Industry HAZWOPER safety regulations and experience developing site-specific health and safety plans • Experience working in Unified Command with the US Environmental Protection Agency, US Coast Guard, tribes, and Law Enforcement partners. • Possess a high level of knowledge using electronic tools and integrating them into emergency responses; tools such as GPS devices, wireless networks, and data systems • Experience collecting waste and environmental samples, and conducting community air monitoring If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Sam Hunn at Sam.hunn@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
The Spills Program’s mission is to protect, preserve, and restore Washington’s environment. Our vision is to create a zero spills world.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring an Office Coordinator (Administrative Assistant 3) within the Human Resources Office.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule: This position is required to work in the office five days per week and is not eligible for telework.
Duties
In this role, you will provide high-level administrative support for the Human Resources (HR) Office and our management teams. Your daily work will include:
Ordering and tracking equipment and supplies.
Receiving and sorting incoming mail and preparing outgoing mail.
Responding to questions and requests from employees (in person, email, or over the phone).
Creating and updating accessible documents.
Building and maintaining SharePoint sites and document libraries.
Assisting HR staff with ongoing projects.
You will often be the first point of contact for employees seeking information or help from HR. Because of this, you will play an important role in supporting our person-centered approach to service.
This position is a great opportunity to grow your skills in SharePoint, document accessibility, and HR operations. You will work closely with a mission-driven HR team that supports people working to protect Washington’s environment.
We are looking for someone who is motivated, able to take initiative, willing to follow direction, and comfortable balancing multiple tasks at once. Strong customer service skills and the ability to work well with others are essential.
If this sounds like a good fit, we encourage you to apply and join our team!
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four years of experience and/or education as detailed below:
Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education involving a major study in business administration, public administration or closely allied field
Required Knowledge and Skills:
Administrative and Organizational Skills – Demonstrated experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files.
Empathic Communication and Active Listening – The ability to engage with employees through attentive listening, respectful dialogue, and emotional awareness to foster understanding and de-escalate conflict.
Emotional Intelligence and Composure – Ability to manage your own emotions under pressure while responding to others calmly and constructively, maintaining a supportive tone.
Technical Proficiency – Skilled in Microsoft 365 (Word, Excel, Outlook, Teams), including creating, editing, and managing accessible digital documents and files.
SharePoint Proficiency – Demonstrated skills in creating, managing, and administering SharePoint sites and pages, including site design, permission management, content organization, page layout customization, and ongoing updates.
Adaptability and Time Management – Demonstrated ability to manage work effectively amid frequent interruptions and shifting priorities, maintaining accuracy and efficiency while adapting to changing assignments.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
0 years of experience AND a Bachelor’s degree or above.
Special Requirements/Conditions of Employment:
Must be able to lift up to 30 lbs.
Desired Qualifications:
Experience with document accessibility, including creating and/or updating forms to meet accessibility standards.
Experience with e-Time or other time/leave management system.
Experience with PTS or other electronic purchasing system.
Experience with setting up and maintaining filing systems, both electronic and hard copy.
Problem-solving skills – the ability to approach issues objectively, analyze root causes, and surface equitable, improvement-focused recommendations to support decision-making.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view DEIR through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Professional references: at minimum, three professional references with current telephone numbers and email addresses; one contact MUST be your current or most recent supervisor.
Please ensure that your cover letter, resume, and/or application specifically address your skills and experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files.
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Jovita Ramirez at Jovita.Ramirez@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Nov 26, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring an Office Coordinator (Administrative Assistant 3) within the Human Resources Office.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule: This position is required to work in the office five days per week and is not eligible for telework.
Duties
In this role, you will provide high-level administrative support for the Human Resources (HR) Office and our management teams. Your daily work will include:
Ordering and tracking equipment and supplies.
Receiving and sorting incoming mail and preparing outgoing mail.
Responding to questions and requests from employees (in person, email, or over the phone).
Creating and updating accessible documents.
Building and maintaining SharePoint sites and document libraries.
Assisting HR staff with ongoing projects.
You will often be the first point of contact for employees seeking information or help from HR. Because of this, you will play an important role in supporting our person-centered approach to service.
This position is a great opportunity to grow your skills in SharePoint, document accessibility, and HR operations. You will work closely with a mission-driven HR team that supports people working to protect Washington’s environment.
We are looking for someone who is motivated, able to take initiative, willing to follow direction, and comfortable balancing multiple tasks at once. Strong customer service skills and the ability to work well with others are essential.
If this sounds like a good fit, we encourage you to apply and join our team!
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four years of experience and/or education as detailed below:
Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education involving a major study in business administration, public administration or closely allied field
Required Knowledge and Skills:
Administrative and Organizational Skills – Demonstrated experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files.
Empathic Communication and Active Listening – The ability to engage with employees through attentive listening, respectful dialogue, and emotional awareness to foster understanding and de-escalate conflict.
Emotional Intelligence and Composure – Ability to manage your own emotions under pressure while responding to others calmly and constructively, maintaining a supportive tone.
Technical Proficiency – Skilled in Microsoft 365 (Word, Excel, Outlook, Teams), including creating, editing, and managing accessible digital documents and files.
SharePoint Proficiency – Demonstrated skills in creating, managing, and administering SharePoint sites and pages, including site design, permission management, content organization, page layout customization, and ongoing updates.
Adaptability and Time Management – Demonstrated ability to manage work effectively amid frequent interruptions and shifting priorities, maintaining accuracy and efficiency while adapting to changing assignments.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
0 years of experience AND a Bachelor’s degree or above.
Special Requirements/Conditions of Employment:
Must be able to lift up to 30 lbs.
Desired Qualifications:
Experience with document accessibility, including creating and/or updating forms to meet accessibility standards.
Experience with e-Time or other time/leave management system.
Experience with PTS or other electronic purchasing system.
Experience with setting up and maintaining filing systems, both electronic and hard copy.
Problem-solving skills – the ability to approach issues objectively, analyze root causes, and surface equitable, improvement-focused recommendations to support decision-making.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view DEIR through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Professional references: at minimum, three professional references with current telephone numbers and email addresses; one contact MUST be your current or most recent supervisor.
Please ensure that your cover letter, resume, and/or application specifically address your skills and experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files.
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Jovita Ramirez at Jovita.Ramirez@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Public Disclosure & Records Information Management Coordinator (Forms & Records Analyst 3) within the Toxics Cleanup Program (TCP) .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of 60% of your pay period is required in the office. You may telework some of your work time mixed with in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by December 1, 2025.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Public Disclosure and Records Information Management Coordinator for the Toxics Cleanup Program (TCP), you'll be a key player in ensuring that complex administrative, litigation, and public disclosure records are processed accurately and in full compliance with state requirements. You will manage and streamline both physical and electronic records systems, perform advanced searches across multiple databases, and uphold high-quality documentation and indexing standards. In addition to working with internal TCP staff, you'll also provide support to external partners and the public while offering expert guidance, training, and support on records management best practices. You will work with many different, diverse groups of individuals in both the disclosure and records management spheres. As a trusted subject matter expert, you will help strengthen the agency’s transparency and efficiency through well-organized records production, effective retention processes, and timely, accurate disclosures.
If you enjoy being a go-to resource, mastering diverse systems, and making a meaningful impact on how information flows across an organization, this position offers a dynamic and rewarding opportunity.
What you will do:
Manage public disclosure requests in compliance with regulations and agency policies, from intake through closure.
Review, evaluate, and redact responsive records, applying exemptions and producing accurate, legally defensible work products.
Consult and coordinate with program staff, management, agency public disclosure officer, attorneys, and external interested parties on sensitive, privileged, or litigation-related disclosure issues.
Communicate with requesters to clarify scope, provide status updates, and facilitate on-site or electronic record reviews.
Track, document, and manage disclosure activities in Ecology platforms, and retain disclosure-related records in accordance with retention schedules.
Prepare and issue required correspondence (5-day letters, closure notices, invoices) in compliance with legal and agency standards.
Provide consultation and training to program staff on defensible record collection, disclosure compliance, and best practices.
Develop, maintain, and update disclosure-related guidelines, forms, and repositories to ensure consistent practices across the program.
Implement, manage, and maintain program records management systems, ensuring compliance with state statutes and agency policies for retention, disposition, transfer, and storage of manual and electronic records.
Apply technical expertise in records management systems, e-discovery standards, and forms design to analyze and resolve complex records issues.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Six years of experience and/or education as described below:
Experience with administrative support, forms, and/or records management. Experience must include demonstrated competence in the following areas:
Public records compliance and analysis – knowledge of laws and policies governing disclosure and retention, with the ability to interpret, apply, and advise on requirements.
Records management systems and tools – proficiency with electronic/cloud-based systems (e.g., Microsoft 365) for organizing, preserving, and retrieving records.
Communication and training – ability to explain technical and legal concepts clearly, provide staff training, and prepare accurate written guidance and correspondence.
Collaboration and problem-solving – skill in working with staff, management, and external parties to resolve complex disclosure and records issues.
Education : College level course work.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
A Master’s degree or above.
Desired Qualifications:
Knowledge and understanding of RCW 42.56 Public Records Law , RCW 43.21 A.160 Department of Ecology – Confidential , and WAC 44-14 Public Records Act – Model Rules .
Experience processing public disclosure requests under RCW 42.56 and similar public records laws.
Experience developing and delivering training programs on records management or disclosure compliance.
Familiarity with forms design, workflow analysis, or enterprise content management systems.
Experience coordinating with legal counsel, auditors, or regulatory agencies on records-related issues.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions. The following documents are also required :
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov .
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Samatia Snodgrass at Samatia.Snodgrass@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov .
About the Toxics Cleanup Program
The Toxics Cleanup Program’s (TCP) mission is to protect Washington’s human health and environment by preventing and cleaning up pollution, and supporting sustainable communities and natural resources for the benefit of current and future generations. TCP’s goals are to detect and prevent underground tank leaks, cleanup sites, to leverage cleanup to invest in and support communities, and build a workplace of choice.
This position is located within the Records Unit, which provides information, tools, and services that support Ecology staff and managers in their efforts to achieve program goals. Records customers include three main groups:
TCP managers who require information to evaluate program performance, and make decisions regarding budget, grant applications, workload, and resource allocation.
TCP staff who require information on environmental conditions at particular sites, and analytical tools for evaluating that information when developing cleanup plans.
The public who request information on sites and program performance (for example, members of news media, land developers, general public, etc.)
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Nov 25, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Public Disclosure & Records Information Management Coordinator (Forms & Records Analyst 3) within the Toxics Cleanup Program (TCP) .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of 60% of your pay period is required in the office. You may telework some of your work time mixed with in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by December 1, 2025.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Public Disclosure and Records Information Management Coordinator for the Toxics Cleanup Program (TCP), you'll be a key player in ensuring that complex administrative, litigation, and public disclosure records are processed accurately and in full compliance with state requirements. You will manage and streamline both physical and electronic records systems, perform advanced searches across multiple databases, and uphold high-quality documentation and indexing standards. In addition to working with internal TCP staff, you'll also provide support to external partners and the public while offering expert guidance, training, and support on records management best practices. You will work with many different, diverse groups of individuals in both the disclosure and records management spheres. As a trusted subject matter expert, you will help strengthen the agency’s transparency and efficiency through well-organized records production, effective retention processes, and timely, accurate disclosures.
If you enjoy being a go-to resource, mastering diverse systems, and making a meaningful impact on how information flows across an organization, this position offers a dynamic and rewarding opportunity.
What you will do:
Manage public disclosure requests in compliance with regulations and agency policies, from intake through closure.
Review, evaluate, and redact responsive records, applying exemptions and producing accurate, legally defensible work products.
Consult and coordinate with program staff, management, agency public disclosure officer, attorneys, and external interested parties on sensitive, privileged, or litigation-related disclosure issues.
Communicate with requesters to clarify scope, provide status updates, and facilitate on-site or electronic record reviews.
Track, document, and manage disclosure activities in Ecology platforms, and retain disclosure-related records in accordance with retention schedules.
Prepare and issue required correspondence (5-day letters, closure notices, invoices) in compliance with legal and agency standards.
Provide consultation and training to program staff on defensible record collection, disclosure compliance, and best practices.
Develop, maintain, and update disclosure-related guidelines, forms, and repositories to ensure consistent practices across the program.
Implement, manage, and maintain program records management systems, ensuring compliance with state statutes and agency policies for retention, disposition, transfer, and storage of manual and electronic records.
Apply technical expertise in records management systems, e-discovery standards, and forms design to analyze and resolve complex records issues.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Six years of experience and/or education as described below:
Experience with administrative support, forms, and/or records management. Experience must include demonstrated competence in the following areas:
Public records compliance and analysis – knowledge of laws and policies governing disclosure and retention, with the ability to interpret, apply, and advise on requirements.
Records management systems and tools – proficiency with electronic/cloud-based systems (e.g., Microsoft 365) for organizing, preserving, and retrieving records.
Communication and training – ability to explain technical and legal concepts clearly, provide staff training, and prepare accurate written guidance and correspondence.
Collaboration and problem-solving – skill in working with staff, management, and external parties to resolve complex disclosure and records issues.
Education : College level course work.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
A Master’s degree or above.
Desired Qualifications:
Knowledge and understanding of RCW 42.56 Public Records Law , RCW 43.21 A.160 Department of Ecology – Confidential , and WAC 44-14 Public Records Act – Model Rules .
Experience processing public disclosure requests under RCW 42.56 and similar public records laws.
Experience developing and delivering training programs on records management or disclosure compliance.
Familiarity with forms design, workflow analysis, or enterprise content management systems.
Experience coordinating with legal counsel, auditors, or regulatory agencies on records-related issues.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions. The following documents are also required :
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov .
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Samatia Snodgrass at Samatia.Snodgrass@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov .
About the Toxics Cleanup Program
The Toxics Cleanup Program’s (TCP) mission is to protect Washington’s human health and environment by preventing and cleaning up pollution, and supporting sustainable communities and natural resources for the benefit of current and future generations. TCP’s goals are to detect and prevent underground tank leaks, cleanup sites, to leverage cleanup to invest in and support communities, and build a workplace of choice.
This position is located within the Records Unit, which provides information, tools, and services that support Ecology staff and managers in their efforts to achieve program goals. Records customers include three main groups:
TCP managers who require information to evaluate program performance, and make decisions regarding budget, grant applications, workload, and resource allocation.
TCP staff who require information on environmental conditions at particular sites, and analytical tools for evaluating that information when developing cleanup plans.
The public who request information on sites and program performance (for example, members of news media, land developers, general public, etc.)
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Climate Pollution Reduction Public Records Lead (Forms and Records Analyst 3) within the Climate Pollution Reduction Program (CPRP) .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by November 13, 2025.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
The Climate Pollution Reduction Program (CPRP) is seeking a Public Records Lead to organize, implement, and manage the program's records and information system for program staff and the agency records management system. Your role is key to helping ensure that CPRP records are appropriately preserved, accurate and authentic, in order to withstand objections and enforce program actions. Coordinating with agency records staff on complex public records requests, you'll also develop project plans for records management, and help modernize and migrate to electronic records systems. Internally to CPRP, you'll provide technical advice to program staff in the area of records management and planning, by developing and updating records management guides and standards, and provide training on how to apply these tools and recommended best practices. This will help to increase accessibility of documents and records so that CPRP staff and managers have the information needed to accomplish their core environmental mission.
This position is also a vital part of the CPRP administrative team, providing administrative assistance to the Deputy Program Manager, and playing a key role in supporting implementation of Washington’s bold climate policies.
Additional duties include:
Lead program-wide records strategy, retention, and disposition efforts in alignment with legal and agency requirements.
Oversee records cleanup, onboarding/offboarding, and other program lifecycle activities to ensure proper organization, labeling, and preservation.
Serve as program liaison with Information Governance and IT Services to support compliance and alignment with agency-wide initiatives.
Oversee forms management for the CPR program, including design, revision, accessibility, retention, and repository maintenance in coordination with agency Forms Officer and accessibility staff.
Develop, organize, implement, and manage CPRP records & information system; ensure compliance with state records management statutes.
Give presentations regarding records and public disclosure work. Provide training, demonstrations, and communication to staff regarding records management policies, disclosure obligations, and use of digital tools.
Screen, sort, and prioritize email for Deputy Program Manager; respond to messages as appropriate.
Make travel arrangements, schedule meetings, take meeting notes, screen calls and visitors, and manage calendars, as well as other tasks.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Six years of experience and/or education as described below:
Experience with administrative support, forms, and/or records management. Experience must include demonstrated competence in the following areas:
Records and Information Management – Ability to organize, track, and manage records in both paper and electronic systems, applying retention schedules and following state and agency requirements.
Legal and Compliance – Understanding of public records laws and procedures, including how to review, protect, and share sensitive or confidential information appropriately.
Organization and Administrative Support – Strong organizational skills for managing calendars, meetings, and projects while keeping records and workflows running smoothly.
Education : College level course work.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
A Master’s degree or above.
Special Requirements/Conditions of Employment:
A background check will be conducted, which may include criminal record history, fingerprinting, and credit history. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
Desired Qualifications:
Experience working as a public disclosure coordinator or records coordinator for a governmental agency, applying:
RCW 42.56 Public Records Law
RCW 43.21A.160 Request for certification of records as confidential
WAC 44-14 Public Records Act - Model Rules
Experience managing projects requiring organization of records from different sources.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Gabrielle Treweek at Gabrielle.Treweek@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Climate Pollution Reduction Program
The principal department strategic priorities and goals that relate to the Climate Pollution Reduction Program (CPRP) include: reduce and prepare for climate impacts; prevent and reduce toxic threats; and deliver efficient and effective services. The CPRP’s mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long term, requiring creative and strategic decision making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Nov 06, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Climate Pollution Reduction Public Records Lead (Forms and Records Analyst 3) within the Climate Pollution Reduction Program (CPRP) .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by November 13, 2025.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
The Climate Pollution Reduction Program (CPRP) is seeking a Public Records Lead to organize, implement, and manage the program's records and information system for program staff and the agency records management system. Your role is key to helping ensure that CPRP records are appropriately preserved, accurate and authentic, in order to withstand objections and enforce program actions. Coordinating with agency records staff on complex public records requests, you'll also develop project plans for records management, and help modernize and migrate to electronic records systems. Internally to CPRP, you'll provide technical advice to program staff in the area of records management and planning, by developing and updating records management guides and standards, and provide training on how to apply these tools and recommended best practices. This will help to increase accessibility of documents and records so that CPRP staff and managers have the information needed to accomplish their core environmental mission.
This position is also a vital part of the CPRP administrative team, providing administrative assistance to the Deputy Program Manager, and playing a key role in supporting implementation of Washington’s bold climate policies.
Additional duties include:
Lead program-wide records strategy, retention, and disposition efforts in alignment with legal and agency requirements.
Oversee records cleanup, onboarding/offboarding, and other program lifecycle activities to ensure proper organization, labeling, and preservation.
Serve as program liaison with Information Governance and IT Services to support compliance and alignment with agency-wide initiatives.
Oversee forms management for the CPR program, including design, revision, accessibility, retention, and repository maintenance in coordination with agency Forms Officer and accessibility staff.
Develop, organize, implement, and manage CPRP records & information system; ensure compliance with state records management statutes.
Give presentations regarding records and public disclosure work. Provide training, demonstrations, and communication to staff regarding records management policies, disclosure obligations, and use of digital tools.
Screen, sort, and prioritize email for Deputy Program Manager; respond to messages as appropriate.
Make travel arrangements, schedule meetings, take meeting notes, screen calls and visitors, and manage calendars, as well as other tasks.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Six years of experience and/or education as described below:
Experience with administrative support, forms, and/or records management. Experience must include demonstrated competence in the following areas:
Records and Information Management – Ability to organize, track, and manage records in both paper and electronic systems, applying retention schedules and following state and agency requirements.
Legal and Compliance – Understanding of public records laws and procedures, including how to review, protect, and share sensitive or confidential information appropriately.
Organization and Administrative Support – Strong organizational skills for managing calendars, meetings, and projects while keeping records and workflows running smoothly.
Education : College level course work.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
A Master’s degree or above.
Special Requirements/Conditions of Employment:
A background check will be conducted, which may include criminal record history, fingerprinting, and credit history. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
Desired Qualifications:
Experience working as a public disclosure coordinator or records coordinator for a governmental agency, applying:
RCW 42.56 Public Records Law
RCW 43.21A.160 Request for certification of records as confidential
WAC 44-14 Public Records Act - Model Rules
Experience managing projects requiring organization of records from different sources.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Gabrielle Treweek at Gabrielle.Treweek@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Climate Pollution Reduction Program
The principal department strategic priorities and goals that relate to the Climate Pollution Reduction Program (CPRP) include: reduce and prepare for climate impacts; prevent and reduce toxic threats; and deliver efficient and effective services. The CPRP’s mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long term, requiring creative and strategic decision making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Who We Are
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Who You Are
As the Emergency Preparedness Coordinator, you would be responsible for planning, implementing, and managing all aspects of emergency preparedness, response, recovery, and mitigation for all college campuses. This includes coordinating with campus departments, local emergency services, and other stakeholders to ensure the safety of students, faculty, staff, and visitors. Aligned with the College's commitment to a safe and welcoming environment, this role contributes to fostering a conducive atmosphere for work and study.
Remote work may not be an option for this position, necessitating a consistent presence on campus. Frequent travel to other campuses may be required.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
SALARY: $55,769 - $58,557 annually
The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
BENEFITS: For information about benefits, please view APT & Faculty Benefits .
SELECTION PROCESS: Position will remain open until filled with a priority deadline of November 5, 2025. This posting may be used to fill multiple or similar positions.
The selection process for the Emergency Preparedness Coordinator will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
Primary Duties
Emergency Preparedness and Planning:
Develops, coordinates, and maintains the college’s comprehensive Emergency Operations Plan (EOP) and the Continuity of Operations Plan (COOP).
Conducts risk assessments to identify potential threats and vulnerabilities.
Plans, designs and delivers training programs, drills, and exercises for faculty, staff, and students.
Creates emergency response protocols for natural disasters, hostile intruder situations, medical emergencies, and other incidents.
Works with all departments, leadership, and local partners to determine needs and provides assistance related to planning and preparedness.
Collaborates with local, state, and federal agencies to align emergency plans with regional and national standards.
Drafts and prepares letters, correspondence, special reports, and presentations.
Completes research, collects data, and generates reports.
Maintains awareness of budget and necessary spending for emergency management program.
Manages the application to and management of emergency management related grants.
Assists area shift supervisors with conducting fire drills, managing evacuation procedures, and maintaining records in accordance with Colorado Fire Code.
Establishes, directs and manages the Emergency Management Response Team.
Public Education and Engagement:
Develops and distributes educational materials to increase campus community awareness of emergency protocols.
Delivers presentations on emergency preparedness, including educating the Campus Safety team.
Builds strong partnerships and acts as the key point of contact with community organizations, including law enforcement, fire services, and public health agencies.
Manages Safety Committees on each campus.
Promotes a culture of safety and preparedness on campus.
Educates the campus community on the Emergency Operations Plan.
Policy Development and Compliance:
Ensures compliance with federal, state, and local regulations, such as Clery Act, FEMA, and OSHA standards.
Maintains records of emergency plans, training sessions, and drills.
Reviews and updates emergency policies and procedures regularly.
Emergency Response Coordination:
Serves as the Incident Commander during on-campus emergencies or coordinates as liaison with the designated Incident Command team.
Facilitates communication of real-time information to campus stakeholders during emergencies through alerts and notifications.
Evaluates and updates evacuation, lockdown, or shelter-in-place procedures as necessary.
Recovery and Mitigation:
Develops post-incident recovery plans to restore campus operations.
Conducts after-action reviews and provides detailed reports on incidents.
Identifies lessons learned and implements changes to improve future emergency response efforts.
Manages campus mitigation projects, such as improving infrastructure resilience and enhancing safety measures.
Required Competencies
Mission, Vision & Values: Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
Student and Employee Centeredness: Places student and employee safety at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do.
Cultural Self-Awareness: Examines own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students and employees.
Cultural Competence: Becomes knowledgeable about the ways to communicate and support students, faculty and staff of other backgrounds. Changes approach to reflect the new learning.
Equity Mindedness: Views department operations through an equity lens. Calls attention to processes that lead to inequity in serving students and employees. Understands the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Data Usage: Looks at the data within the department, paying particular attention to what the data shows about the department's performance. Works with the next level supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides.
Operational Planning: Has an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understands the department's expectations to find proactive ways to support the goals of the department.
Leading from the Middle: Leads from your position by not only closely examining your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more campus centered.
Team Building: Participates in team-building exercises and strives to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
Risk Assessment Skills: Assesses potential security risks and vulnerabilities on campus and develop strategies to mitigate them.
Communication Skills : Has strong verbal and written communication skills to effectively convey safety procedures, emergency protocols, and security updates to diverse audiences, including students, faculty, staff, and external stakeholders.
Interpersonal Skills: Builds positive relationships and collaborate with various campus departments, law enforcement agencies, emergency responders, and community partners to enhance campus safety and preparedness efforts.
Technology Proficiency: Familiarity with security technology systems, such as surveillance cameras, access control systems, and emergency notification systems, and the ability to leverage these tools to enhance campus security.
Regulatory Compliance: Has knowledge of relevant federal, state, and local laws, regulations, and compliance requirements related to campus safety and security, including the Clery Act and Title IX.
Qualifications
Required Education/Training & Work Experience:
A Bachelor’s degree in Emergency Management, Public Administration, Homeland Security, or a related field and 2 years of public safety related work experience.
OR
Six (6) years of emergency management experience, disaster planning, or a similar role.
AND
Current/Valid Driver’s License.
Knowledge of principles and practices related to facilities and personal security/safety techniques and design required.
Preferred Education/Training & Work Experience:
Ability to communicate effectively in Spanish.
Welcoming. Respectful. Inclusive. Together, we are FRCC.
For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view FRCC’s Annual Security Report .
Nov 06, 2025
Full time
Who We Are
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Who You Are
As the Emergency Preparedness Coordinator, you would be responsible for planning, implementing, and managing all aspects of emergency preparedness, response, recovery, and mitigation for all college campuses. This includes coordinating with campus departments, local emergency services, and other stakeholders to ensure the safety of students, faculty, staff, and visitors. Aligned with the College's commitment to a safe and welcoming environment, this role contributes to fostering a conducive atmosphere for work and study.
Remote work may not be an option for this position, necessitating a consistent presence on campus. Frequent travel to other campuses may be required.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
SALARY: $55,769 - $58,557 annually
The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
BENEFITS: For information about benefits, please view APT & Faculty Benefits .
SELECTION PROCESS: Position will remain open until filled with a priority deadline of November 5, 2025. This posting may be used to fill multiple or similar positions.
The selection process for the Emergency Preparedness Coordinator will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
Primary Duties
Emergency Preparedness and Planning:
Develops, coordinates, and maintains the college’s comprehensive Emergency Operations Plan (EOP) and the Continuity of Operations Plan (COOP).
Conducts risk assessments to identify potential threats and vulnerabilities.
Plans, designs and delivers training programs, drills, and exercises for faculty, staff, and students.
Creates emergency response protocols for natural disasters, hostile intruder situations, medical emergencies, and other incidents.
Works with all departments, leadership, and local partners to determine needs and provides assistance related to planning and preparedness.
Collaborates with local, state, and federal agencies to align emergency plans with regional and national standards.
Drafts and prepares letters, correspondence, special reports, and presentations.
Completes research, collects data, and generates reports.
Maintains awareness of budget and necessary spending for emergency management program.
Manages the application to and management of emergency management related grants.
Assists area shift supervisors with conducting fire drills, managing evacuation procedures, and maintaining records in accordance with Colorado Fire Code.
Establishes, directs and manages the Emergency Management Response Team.
Public Education and Engagement:
Develops and distributes educational materials to increase campus community awareness of emergency protocols.
Delivers presentations on emergency preparedness, including educating the Campus Safety team.
Builds strong partnerships and acts as the key point of contact with community organizations, including law enforcement, fire services, and public health agencies.
Manages Safety Committees on each campus.
Promotes a culture of safety and preparedness on campus.
Educates the campus community on the Emergency Operations Plan.
Policy Development and Compliance:
Ensures compliance with federal, state, and local regulations, such as Clery Act, FEMA, and OSHA standards.
Maintains records of emergency plans, training sessions, and drills.
Reviews and updates emergency policies and procedures regularly.
Emergency Response Coordination:
Serves as the Incident Commander during on-campus emergencies or coordinates as liaison with the designated Incident Command team.
Facilitates communication of real-time information to campus stakeholders during emergencies through alerts and notifications.
Evaluates and updates evacuation, lockdown, or shelter-in-place procedures as necessary.
Recovery and Mitigation:
Develops post-incident recovery plans to restore campus operations.
Conducts after-action reviews and provides detailed reports on incidents.
Identifies lessons learned and implements changes to improve future emergency response efforts.
Manages campus mitigation projects, such as improving infrastructure resilience and enhancing safety measures.
Required Competencies
Mission, Vision & Values: Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
Student and Employee Centeredness: Places student and employee safety at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do.
Cultural Self-Awareness: Examines own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students and employees.
Cultural Competence: Becomes knowledgeable about the ways to communicate and support students, faculty and staff of other backgrounds. Changes approach to reflect the new learning.
Equity Mindedness: Views department operations through an equity lens. Calls attention to processes that lead to inequity in serving students and employees. Understands the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Data Usage: Looks at the data within the department, paying particular attention to what the data shows about the department's performance. Works with the next level supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides.
Operational Planning: Has an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understands the department's expectations to find proactive ways to support the goals of the department.
Leading from the Middle: Leads from your position by not only closely examining your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more campus centered.
Team Building: Participates in team-building exercises and strives to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
Risk Assessment Skills: Assesses potential security risks and vulnerabilities on campus and develop strategies to mitigate them.
Communication Skills : Has strong verbal and written communication skills to effectively convey safety procedures, emergency protocols, and security updates to diverse audiences, including students, faculty, staff, and external stakeholders.
Interpersonal Skills: Builds positive relationships and collaborate with various campus departments, law enforcement agencies, emergency responders, and community partners to enhance campus safety and preparedness efforts.
Technology Proficiency: Familiarity with security technology systems, such as surveillance cameras, access control systems, and emergency notification systems, and the ability to leverage these tools to enhance campus security.
Regulatory Compliance: Has knowledge of relevant federal, state, and local laws, regulations, and compliance requirements related to campus safety and security, including the Clery Act and Title IX.
Qualifications
Required Education/Training & Work Experience:
A Bachelor’s degree in Emergency Management, Public Administration, Homeland Security, or a related field and 2 years of public safety related work experience.
OR
Six (6) years of emergency management experience, disaster planning, or a similar role.
AND
Current/Valid Driver’s License.
Knowledge of principles and practices related to facilities and personal security/safety techniques and design required.
Preferred Education/Training & Work Experience:
Ability to communicate effectively in Spanish.
Welcoming. Respectful. Inclusive. Together, we are FRCC.
For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view FRCC’s Annual Security Report .
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Records Manager & RIM Coordinator (Forms & Records Analyst 3) within the Eastern Region Office.
Location:
Eastern Region Office in Spokane, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
As physical records are stored at the Eastern Region Office, you will be required to work on-site at least four days per week.
Telework up to one day per week and flexible schedule options are available.
Occasional travel may be required for meetings and conferences.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by October 9, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Eastern Region Office (ERO) Records Manager & RIM Coordinator, you will coordinate and implement Ecology’s regional records and information management program. Your work in this role supports the Agency’s Records Officer and the ERO in maintaining effective records and information management practices, and ensures the agency meets its legal obligations to preserve and manage records.
In collaboration with regional section managers, you will research, analyze, and improve regional records and information management processes and systems, including enterprise content management implementation. You will ensure that information in all formats is managed systematically and efficiently throughout its entire lifecycle, from creation and maintenance to use and disposal. This ensures the right information is available, in the right format, to the right people, at the right time.
What you will do:
Archive and retrieve records and develop and implement ERO policies and procedures for records management.
Train Central Records staff on records management processes, including archiving records to the State Records Center and ensuring complete and accurate data entry into the Central Records Indexing and Inventorying System (CRIIS).
Enter data into the file room database system for all existing and new files and sites to identify and track files in the records room.
Evaluate records to ensure they are protected, organized, and accessible, providing systematic control throughout their lifecycle to help Ecology reduce the resources needed to manage information and better utilize environmental staff for environmental work.
Prepare records for inspection and supervise on-site file reviews, including scheduling appointments, notifying the front desk of expected visitors, setting up review tables, explaining the review and copying process, and returning files when reviews are complete.
Analyze, track, route, and verify requests received through the agency’s Public Record Office. Clarify requests as needed and consult with staff and management to determine appropriate scope and search criteria.
Assist staff in conducting thorough searches and gathering records in response to public records requests.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Six (6) years of experience and/or education as described below:
Experience: with administrative support, forms, and/or records management.
Education: College-level coursework.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree or higher.
Desired Qualifications:
Education or experience in IT systems.
Understanding of public records retention schedules.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Chris Madunich at Chris.Madunich@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Oct 03, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Records Manager & RIM Coordinator (Forms & Records Analyst 3) within the Eastern Region Office.
Location:
Eastern Region Office in Spokane, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
As physical records are stored at the Eastern Region Office, you will be required to work on-site at least four days per week.
Telework up to one day per week and flexible schedule options are available.
Occasional travel may be required for meetings and conferences.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by October 9, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Eastern Region Office (ERO) Records Manager & RIM Coordinator, you will coordinate and implement Ecology’s regional records and information management program. Your work in this role supports the Agency’s Records Officer and the ERO in maintaining effective records and information management practices, and ensures the agency meets its legal obligations to preserve and manage records.
In collaboration with regional section managers, you will research, analyze, and improve regional records and information management processes and systems, including enterprise content management implementation. You will ensure that information in all formats is managed systematically and efficiently throughout its entire lifecycle, from creation and maintenance to use and disposal. This ensures the right information is available, in the right format, to the right people, at the right time.
What you will do:
Archive and retrieve records and develop and implement ERO policies and procedures for records management.
Train Central Records staff on records management processes, including archiving records to the State Records Center and ensuring complete and accurate data entry into the Central Records Indexing and Inventorying System (CRIIS).
Enter data into the file room database system for all existing and new files and sites to identify and track files in the records room.
Evaluate records to ensure they are protected, organized, and accessible, providing systematic control throughout their lifecycle to help Ecology reduce the resources needed to manage information and better utilize environmental staff for environmental work.
Prepare records for inspection and supervise on-site file reviews, including scheduling appointments, notifying the front desk of expected visitors, setting up review tables, explaining the review and copying process, and returning files when reviews are complete.
Analyze, track, route, and verify requests received through the agency’s Public Record Office. Clarify requests as needed and consult with staff and management to determine appropriate scope and search criteria.
Assist staff in conducting thorough searches and gathering records in response to public records requests.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Six (6) years of experience and/or education as described below:
Experience: with administrative support, forms, and/or records management.
Education: College-level coursework.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree or higher.
Desired Qualifications:
Education or experience in IT systems.
Understanding of public records retention schedules.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Chris Madunich at Chris.Madunich@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Join the Mohonk Preserve Team!
Development Coordinator – Full-time
About the Position :
The Development Coordinator is an integral support member of the Development team. They closely collaborate with other Development staff to support development operations, donor stewardship, and cultivation activities for all aspects of fundraising with an emphasis on individual donors.
Primary Responsibilities and Expectations – see Job Description for full details :
Provide administrative support for individual giving initiatives, restricted giving, capital projects, and recognition/naming opportunities.
Supporting Development staff, coordinate logistics for annual major donor program including list management, renewals, and donor benefits.
Supporting Development staff, coordinate small cultivation events including developing lists, invitations, tracking RSVPs, event details, and invitee communications.
Using database, maintain donor records, create queries, maintain acknowledgement letter and appeal templates, export lists for mail merges and reports.
Schedule and facilitate meetings with donors in coordination with development staff.
Supporting Development staff, coordinate and administer an active planned giving program and Legacy Society.
What You’ll Bring :
At Mohonk Preserve, our priority is finding the best candidate for the job. We encourage you to apply even if you don't meet all the qualifications or have a less traditional background.
A college degree OR equivalent combination of education and experience.
Working knowledge of fundraising and/or events management in a nonprofit organization. Familiarity with gift planning, estates, foundations, and government contracts would be helpful.
Two or more years of experience with customer service and data management.
Two or more years of customer care experience with a preference to high-net-worth individuals
Trustworthy, honest and fastidious about confidentiality.
Proficiency using a variety of technological systems including Microsoft Office 365 applications, Customer Relationship Management (CRM) systems or database experience, remote work platforms (Teams, Zoom), and project management tools.
Commitment to ensuring that all people are respected and welcomed at the Mohonk Preserve.
A thoughtful relationship builder who develops rapport and fosters authentic connections with individuals both internally and externally.
Willingness to work occasional irregular hours, including some weekends, evenings, and/or holidays.
Bonus If…
Ability to speak, write, and comprehend a language other than English.
New York State Notary Public commissioned.
Physical Demands:
Frequently uses a computer keyboard, reads, writes
Focused and sustained periods of sitting and working on computer with mouse and keyboard
Ability to lift 20 pounds
May require standing, walking, hiking, stooping, bending, kneeling, crouching, carrying
Occasional events indoors or outdoors outside standard office hours and in other locations around the Preserve
Total Rewards Package :
This is a permanent, full-time hourly position with a generous benefits package including health insurance (with substantial employer contribution toward premium), retirement plan, vacation, paid holidays, sick time and other paid time off.
Salary: $20-$22 per hour
Mohonk Preserve membership for the duration of the position
Access to lands and some activities of Mohonk Mountain House resort
Eligibility for certain benefits is dependent upon a variety of factors including length of employment.
Location :
Mohonk Preserve’s main offices are located at our Visitor Center in Gardiner, NY. Mohonk Preserve offers hybrid work schedules at this time – coordinated with their supervisor and depending on the job, staff may be able to split time working remotely, as well as in the office and in-person on the land. This position requires a minimum of three days in the office. Generally standard working hours, with some flexibility, to be coordinated with the supervisor. Mohonk Preserve is a smoke-free campus.
How to Apply :
Email your resume and a one-page cover letter tying your experience to specifics in the job responsibilities and 3 professional references (include phone and email) by September 19, 2025 to:
employment@mohonkpreserve.org with the subject line “Development Coordinator application.”
No phone calls please. Anticipated start date of this position is mid-late October 2025.
Equal Opportunity Employer:
Mohonk Preserve is an equal employment opportunity employer dedicated to creating a culture where employees from various backgrounds can thrive and support our mission. Mohonk Preserve encourages applications from women, minorities and/or other underrepresented groups. We provide reasonable accommodations to individuals who require them based on disability, pregnancy, childbirth and related medical conditions, and religion. Accommodations are meant to enable employees to perform the essential functions of their positions without imposing an undue hardship on our operations. If you require an accommodation, please contact human resources.
This job announcement is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties assigned.
Sep 09, 2025
Full time
Join the Mohonk Preserve Team!
Development Coordinator – Full-time
About the Position :
The Development Coordinator is an integral support member of the Development team. They closely collaborate with other Development staff to support development operations, donor stewardship, and cultivation activities for all aspects of fundraising with an emphasis on individual donors.
Primary Responsibilities and Expectations – see Job Description for full details :
Provide administrative support for individual giving initiatives, restricted giving, capital projects, and recognition/naming opportunities.
Supporting Development staff, coordinate logistics for annual major donor program including list management, renewals, and donor benefits.
Supporting Development staff, coordinate small cultivation events including developing lists, invitations, tracking RSVPs, event details, and invitee communications.
Using database, maintain donor records, create queries, maintain acknowledgement letter and appeal templates, export lists for mail merges and reports.
Schedule and facilitate meetings with donors in coordination with development staff.
Supporting Development staff, coordinate and administer an active planned giving program and Legacy Society.
What You’ll Bring :
At Mohonk Preserve, our priority is finding the best candidate for the job. We encourage you to apply even if you don't meet all the qualifications or have a less traditional background.
A college degree OR equivalent combination of education and experience.
Working knowledge of fundraising and/or events management in a nonprofit organization. Familiarity with gift planning, estates, foundations, and government contracts would be helpful.
Two or more years of experience with customer service and data management.
Two or more years of customer care experience with a preference to high-net-worth individuals
Trustworthy, honest and fastidious about confidentiality.
Proficiency using a variety of technological systems including Microsoft Office 365 applications, Customer Relationship Management (CRM) systems or database experience, remote work platforms (Teams, Zoom), and project management tools.
Commitment to ensuring that all people are respected and welcomed at the Mohonk Preserve.
A thoughtful relationship builder who develops rapport and fosters authentic connections with individuals both internally and externally.
Willingness to work occasional irregular hours, including some weekends, evenings, and/or holidays.
Bonus If…
Ability to speak, write, and comprehend a language other than English.
New York State Notary Public commissioned.
Physical Demands:
Frequently uses a computer keyboard, reads, writes
Focused and sustained periods of sitting and working on computer with mouse and keyboard
Ability to lift 20 pounds
May require standing, walking, hiking, stooping, bending, kneeling, crouching, carrying
Occasional events indoors or outdoors outside standard office hours and in other locations around the Preserve
Total Rewards Package :
This is a permanent, full-time hourly position with a generous benefits package including health insurance (with substantial employer contribution toward premium), retirement plan, vacation, paid holidays, sick time and other paid time off.
Salary: $20-$22 per hour
Mohonk Preserve membership for the duration of the position
Access to lands and some activities of Mohonk Mountain House resort
Eligibility for certain benefits is dependent upon a variety of factors including length of employment.
Location :
Mohonk Preserve’s main offices are located at our Visitor Center in Gardiner, NY. Mohonk Preserve offers hybrid work schedules at this time – coordinated with their supervisor and depending on the job, staff may be able to split time working remotely, as well as in the office and in-person on the land. This position requires a minimum of three days in the office. Generally standard working hours, with some flexibility, to be coordinated with the supervisor. Mohonk Preserve is a smoke-free campus.
How to Apply :
Email your resume and a one-page cover letter tying your experience to specifics in the job responsibilities and 3 professional references (include phone and email) by September 19, 2025 to:
employment@mohonkpreserve.org with the subject line “Development Coordinator application.”
No phone calls please. Anticipated start date of this position is mid-late October 2025.
Equal Opportunity Employer:
Mohonk Preserve is an equal employment opportunity employer dedicated to creating a culture where employees from various backgrounds can thrive and support our mission. Mohonk Preserve encourages applications from women, minorities and/or other underrepresented groups. We provide reasonable accommodations to individuals who require them based on disability, pregnancy, childbirth and related medical conditions, and religion. Accommodations are meant to enable employees to perform the essential functions of their positions without imposing an undue hardship on our operations. If you require an accommodation, please contact human resources.
This job announcement is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties assigned.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Region Planner (Environmental Planner 5) within the Southwest Region Office (SWRO).
Location:
Southwest Region Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of two days per week is expected in the office, but accommodations will be considered.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by September 09, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will support Ecology's mission by serving as the principal planner for the Southwest Region, reporting directly to Bobbak Talebi (Soutwest Region Director), while also working closely with the Region Directors and Region Planners across the state to collaboratively meet demands and best align projects with expertise. You will gain valuable experience leading environmental reviews of State Environmental Policy Act (SEPA) and implementing some of the highest-level projects at the agency.
We are seeking an experienced, curious, and motivated individual who can operate independently, and coordinate and direct interdisciplinary teams effectively. We are seeking a process expert to implement projects with strict procedures, while also having creative thinking and adaptive management skills to successfully navigate projects that require tailored and innovative solutions to environmental problems.
What you will do:
As the Region Planner, you will be responsible for assembling, organizing and coordinating multi-program input for major proposals or initiatives dealing with large development projects that require an Environmental Impact Statement, as well as energy, mining, transportation and other complex projects.
Coordinate and/or solicit intergovernmental coordination and agreements.
Coordinate agency tasks and serve as point of contact on complex projects where Ecology is lead or co-lead agency under SEPA.
Coordinate with Federal agencies conducting environmental review under NEPA.
Coordinate with other state agencies, counties, cities, federal agencies and tribes on complex projects requiring an Environmental Impact Statement.
Coordinate comments that enhance regional considerations during SEPA review, even when Ecology is not lead.
Coordinate with regions and headquarters on developing and implementing SEPA guidance for staff.
Conduct public engagement when Ecology is the SEPA lead.
Special Projects : Coordinate and facilitate highly complex, cross-programmatic, cross-office, and multi-agency activities and initiatives.
Assemble, organize and provide oversight of multi-disciplinary teams assigned.
Lead public and customer service needs on large, controversial projects that span multiple programs and agencies.
Support programs with public meetings and outreach related to rulemaking and major decisions.
Enhance region specific knowledge, relationships, and environmental expertise.
Manage high-profile, complex projects in the regions that often require cross-program coordination and collaboration.
Participate on high profile external working groups on behalf of the Region Director.
Administer contracts and cost-reimbursement agreements.
Coordinate inclusive multi-agency, multi-partner, and tribal engagement.
Process Enhancements : serve as a region liaison and expert resource for consistent and effective implementation of agency initiatives and priorities (e.g., environmental justice, climate pollution reduction and resilience, and tribal engagement). This includes resolving issues that may drive development of agency policy or are mandated by legislative initiatives.
Assemble, organize and provide oversight of multi-disciplinary teams assigned.
Develop and implement strategic and operational planning systems of the region and agency.
Collaborate across regions to lead policy, process, or procedure improvement projects that support regional efforts.
Lead region-based training, guidance, and consistency of agency initiatives.
Lead working groups in the region, focused on improving services, integrating environmental justice initiatives and delivery to the communities we serve.
Facilitate contracts : Work with Ecology fiscal and contracts offices to develop and execute contracts and agreements.
Negotiate interagency MOUs/MOAs.
Act as a contract manager to hire consultants to provide specific technical support and oversight of contracts and consultant reports.
Write Requests for Proposals, contracts, scope of work and Interlocal Agreements to carry out special projects or legislative provisos.
Review productivity reports to ensure scope of work is done on time and on budget.
In this position, you will report directly to the Region Director, but will also rely on partnerships, collaboration, and relationships internally and externally.
Within the region, you will have the support of, and work collaboratively with: The Southwest Region Management Team (which includes all Section Managers of the environmental programs); staff in the region; Region Director's Assistant; Region Business Administrator; Environmental Reports Tracking System (ERTS)/State Environmental Policy Act (SEPA) Coordinator; and Public Disclosure and Records Information Management Lead.
Outside of the region, you will be supported by, and work collaboratively with: Ecology Executive Leadership Team; Region Planners, Directors and Field Office Managers in other parts of the state.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Eleven years of experience and/or education as described below:
Experience in land use, urban, regional, environmental, or natural resource planning, and/or program development, landscape architecture, geography, land use or environmental law, public administration with an environmental emphasis, or closely related experience.
Education involving a major study in land use, urban, regional, environmental, or natural resource planning, landscape architecture, geography, land use or environmental law, public administration with an environmental emphasis, or closely related field.
Examples of how to qualify:
11 years of experience.
10 years of experience AND 30-59 semester or 45-89 quarter college credits.
9 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
8 years of experience AND 90-119 semester or 135-179 quarter college credits.
7 years of experience AND a Bachelor’s degree.
5 years of experience AND a Master’s degree or above.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing what gets you most excited about this position and how it fits into your long-term career goals.
Resume .
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Bobbak Talebi at Bobbak.Talebi@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Aug 27, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Region Planner (Environmental Planner 5) within the Southwest Region Office (SWRO).
Location:
Southwest Region Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of two days per week is expected in the office, but accommodations will be considered.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by September 09, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will support Ecology's mission by serving as the principal planner for the Southwest Region, reporting directly to Bobbak Talebi (Soutwest Region Director), while also working closely with the Region Directors and Region Planners across the state to collaboratively meet demands and best align projects with expertise. You will gain valuable experience leading environmental reviews of State Environmental Policy Act (SEPA) and implementing some of the highest-level projects at the agency.
We are seeking an experienced, curious, and motivated individual who can operate independently, and coordinate and direct interdisciplinary teams effectively. We are seeking a process expert to implement projects with strict procedures, while also having creative thinking and adaptive management skills to successfully navigate projects that require tailored and innovative solutions to environmental problems.
What you will do:
As the Region Planner, you will be responsible for assembling, organizing and coordinating multi-program input for major proposals or initiatives dealing with large development projects that require an Environmental Impact Statement, as well as energy, mining, transportation and other complex projects.
Coordinate and/or solicit intergovernmental coordination and agreements.
Coordinate agency tasks and serve as point of contact on complex projects where Ecology is lead or co-lead agency under SEPA.
Coordinate with Federal agencies conducting environmental review under NEPA.
Coordinate with other state agencies, counties, cities, federal agencies and tribes on complex projects requiring an Environmental Impact Statement.
Coordinate comments that enhance regional considerations during SEPA review, even when Ecology is not lead.
Coordinate with regions and headquarters on developing and implementing SEPA guidance for staff.
Conduct public engagement when Ecology is the SEPA lead.
Special Projects : Coordinate and facilitate highly complex, cross-programmatic, cross-office, and multi-agency activities and initiatives.
Assemble, organize and provide oversight of multi-disciplinary teams assigned.
Lead public and customer service needs on large, controversial projects that span multiple programs and agencies.
Support programs with public meetings and outreach related to rulemaking and major decisions.
Enhance region specific knowledge, relationships, and environmental expertise.
Manage high-profile, complex projects in the regions that often require cross-program coordination and collaboration.
Participate on high profile external working groups on behalf of the Region Director.
Administer contracts and cost-reimbursement agreements.
Coordinate inclusive multi-agency, multi-partner, and tribal engagement.
Process Enhancements : serve as a region liaison and expert resource for consistent and effective implementation of agency initiatives and priorities (e.g., environmental justice, climate pollution reduction and resilience, and tribal engagement). This includes resolving issues that may drive development of agency policy or are mandated by legislative initiatives.
Assemble, organize and provide oversight of multi-disciplinary teams assigned.
Develop and implement strategic and operational planning systems of the region and agency.
Collaborate across regions to lead policy, process, or procedure improvement projects that support regional efforts.
Lead region-based training, guidance, and consistency of agency initiatives.
Lead working groups in the region, focused on improving services, integrating environmental justice initiatives and delivery to the communities we serve.
Facilitate contracts : Work with Ecology fiscal and contracts offices to develop and execute contracts and agreements.
Negotiate interagency MOUs/MOAs.
Act as a contract manager to hire consultants to provide specific technical support and oversight of contracts and consultant reports.
Write Requests for Proposals, contracts, scope of work and Interlocal Agreements to carry out special projects or legislative provisos.
Review productivity reports to ensure scope of work is done on time and on budget.
In this position, you will report directly to the Region Director, but will also rely on partnerships, collaboration, and relationships internally and externally.
Within the region, you will have the support of, and work collaboratively with: The Southwest Region Management Team (which includes all Section Managers of the environmental programs); staff in the region; Region Director's Assistant; Region Business Administrator; Environmental Reports Tracking System (ERTS)/State Environmental Policy Act (SEPA) Coordinator; and Public Disclosure and Records Information Management Lead.
Outside of the region, you will be supported by, and work collaboratively with: Ecology Executive Leadership Team; Region Planners, Directors and Field Office Managers in other parts of the state.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Eleven years of experience and/or education as described below:
Experience in land use, urban, regional, environmental, or natural resource planning, and/or program development, landscape architecture, geography, land use or environmental law, public administration with an environmental emphasis, or closely related experience.
Education involving a major study in land use, urban, regional, environmental, or natural resource planning, landscape architecture, geography, land use or environmental law, public administration with an environmental emphasis, or closely related field.
Examples of how to qualify:
11 years of experience.
10 years of experience AND 30-59 semester or 45-89 quarter college credits.
9 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
8 years of experience AND 90-119 semester or 135-179 quarter college credits.
7 years of experience AND a Bachelor’s degree.
5 years of experience AND a Master’s degree or above.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing what gets you most excited about this position and how it fits into your long-term career goals.
Resume .
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Bobbak Talebi at Bobbak.Talebi@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
