Pacific Northwest Research Institute
720 Broadway, Seattle, WA 98122
Office Manager
PNRI is looking for an Office Manager to lead a variety of functions that are foundational to creating a welcoming, inclusive, and well-organized office experience for PNRI staff and visitors. This highly visible position develops, implements, manages, and maintains the processes that support the institute’s office operations.
The Office Manager is responsible for oversight of day-to-day office activities ensuring efficiency through the design and implementation of office policies, standards, and procedures. The successful candidate will have a minimum of three years of successful experience in office management and at least two years of experience directly managing direct reports. This position requires strong writing, communication skills, budget review & management success, as well as demonstrated detail orientation, collaboration, and project management skills, with an emphasis on outcome measurement. The successful candidate and their team will support the Board of Trustees, senior leadership, and scientific faculty. Demonstrated problem solving skills are critical to success, as well as taking initiative and ownership over the role and responsibilities. The successful candidate will have a verifiable track record maintaining confidentiality of sensitive data, is well-organized, and a team player with a high level of work integrity and ethical standards.
Why PNRI?
Not only do we have a long and distinguished history, but we are also a relevant part of the future in genetic research.
Our institute offers a diversity in science; and continues to expand.
Our PI’s are committed to finding opportunities for their labs to collaborate in their pursuit of genetic research to improve human health.
PNRI is building a team and a community dedicated to contributing scientific advances to improve the health of all people.
What you will do:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Ensure office efficiency by assigning & monitoring clerical/administrative functions including but not limited to maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment.
Oversee day-to-day office activities including reception and keep management informed regularly via performance reports.
Achieve financial objectives through effective management of the office G&A budget, scheduling expenditures, analyzing variances, inventory, schedule, and source general office and F&B supplies, and supervise budget purchasing from PO to reconciliation, and ensuring accurate & timely reporting.
Provide direct administrative support as needed, including scheduling appointments, meetings & events, booking travel, mailing & shipping packages, and updating contacts database & employee directories.
Execute, oversee, and become the point of historical reference for the business services document management system, including defining procedures for the retention, protection, retrieval, transfer, and disposal of records, as assigned.
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, coordinate food deliveries when requested and manage contract & price negotiations with office vendors, as assigned.
Partner with the Director of Operations in the management of space/infrastructure planning (i.e., moves, additions, changes to workstations), office condition maintenance, and provide answers, resources, and solutions when requested for office management issues (e.g., stationery and business cards).
Partner with HR to update and maintain office policies as necessary.
Assist in the onboarding process for new hires.
Plan in-house or off-site activities, like employee events, conferences, and Board of Trustees meetings.
Provide administrative support to the Board of Trustees, senior leadership, and scientific faculty, including, but not limited to, professionally and discretely managing correspondence, calendars, directories, databases, and files, scheduling meetings, and recording meeting minutes, as well as compiling, organizing, and editing documents and reports, as directed.
Handle enquiries and requests and act as the administrative point of contact between executives and internal/external clients.
Manage and develop admin/clerical staff (i.e., Front Office Coordinator) through recruiting, selecting, orienting, training, , coaching, counseling & disciplining employees, and planning, monitoring & appraising job results while ensuring senior management receives regular team activity and performance reports.
Oversee the day-to-day activities performed by the admin/clerical team and ensure staff accurately report work and PTO hours and receive coverage for rest and meal breaks.
Ensure office efficiency by performing and assigning admin/clerical functions, including, but not limited to maintaining and monitoring communal areas.
Ensure adherence to business services policies and procedures and work jointly with senior management in the development and implementation of adjustments and new standards.
What you bring:
To perform this job successfully, an individual should be able to demonstrate the requirements listed below which are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent; Bachelor’s degree a plus.
A minimum of three (3) years of successful experience in office management; previous experience with a research institute or non-profit organization desired.
A minimum of two (2) years of experience directly managing/overseeing employees required.
CAP, PACE, CBOM or Office Manager Certification from NACPB a plus.
Demonstrable written and verbal communication skills to effectively and professionally communicate and collaborate with a wide range of stakeholders, including scientists, Board of Trustees members, and executive leadership.
Proven ability to thrive in a team environment and work collaboratively.
Established and verified track record of a high level of attention to detail, a high degree of accuracy and timely follow-through.
Demonstrated ability to work independently and a track record of success with multi-tasking, goal setting, and workload prioritization.
Proven intermediate+ knowledge of Microsoft Office, SharePoint, Canva, office machines (i.e., copiers and postage machines) and meeting scheduling tools (i.e., Outlook, Zoom, Bookings and/or Calendly).
Demonstrated ability to maintain confidentiality of sensitive data, information and files including, but not limited to, Board of Trustees information.
Established and verified success with navigating change and adjusting to new tasks, procedures, or policies as office needs change.
Experience in a nonprofit environment a
Experience with Intacct software
PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply.
How to apply:
Want to be a part of the team at PNRI? Please complete and submit the application form on our website.
The annual base salary for this position is from $55,000 to $70,000 and the wage offered will be based on experience and qualifications.
PNRI requires vaccination for COVID 19 as a condition of employment. Please see www.pnri.org for more information.
About PNRI:
PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health. We believe genetic research holds untapped potential to improve human health. PNRI pursues an unanswered question in the field of genetics: what keeps people healthy in the face of genetic and environmental risk? At PNRI, our culture encourages originality, risk-taking, and interdisciplinary collaboration.
PNRI is an equal opportunity employer. PNRI does not, and will not, discriminate against any applicant or employee on the basis of race, creed, ancestry, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, citizenship status, mental or physical disability, age, genetic information, veteran status, marital or family status, family or medical care leave, pregnancy or related condition (including childbirth and/or nursing), political affiliation or any other characteristic protected by state or federal law or local ordinance. We believe diversity, equity, inclusion, and belonging is not only good business, it’s the right thing to do.
Mar 04, 2024
Full time
Office Manager
PNRI is looking for an Office Manager to lead a variety of functions that are foundational to creating a welcoming, inclusive, and well-organized office experience for PNRI staff and visitors. This highly visible position develops, implements, manages, and maintains the processes that support the institute’s office operations.
The Office Manager is responsible for oversight of day-to-day office activities ensuring efficiency through the design and implementation of office policies, standards, and procedures. The successful candidate will have a minimum of three years of successful experience in office management and at least two years of experience directly managing direct reports. This position requires strong writing, communication skills, budget review & management success, as well as demonstrated detail orientation, collaboration, and project management skills, with an emphasis on outcome measurement. The successful candidate and their team will support the Board of Trustees, senior leadership, and scientific faculty. Demonstrated problem solving skills are critical to success, as well as taking initiative and ownership over the role and responsibilities. The successful candidate will have a verifiable track record maintaining confidentiality of sensitive data, is well-organized, and a team player with a high level of work integrity and ethical standards.
Why PNRI?
Not only do we have a long and distinguished history, but we are also a relevant part of the future in genetic research.
Our institute offers a diversity in science; and continues to expand.
Our PI’s are committed to finding opportunities for their labs to collaborate in their pursuit of genetic research to improve human health.
PNRI is building a team and a community dedicated to contributing scientific advances to improve the health of all people.
What you will do:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Ensure office efficiency by assigning & monitoring clerical/administrative functions including but not limited to maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment.
Oversee day-to-day office activities including reception and keep management informed regularly via performance reports.
Achieve financial objectives through effective management of the office G&A budget, scheduling expenditures, analyzing variances, inventory, schedule, and source general office and F&B supplies, and supervise budget purchasing from PO to reconciliation, and ensuring accurate & timely reporting.
Provide direct administrative support as needed, including scheduling appointments, meetings & events, booking travel, mailing & shipping packages, and updating contacts database & employee directories.
Execute, oversee, and become the point of historical reference for the business services document management system, including defining procedures for the retention, protection, retrieval, transfer, and disposal of records, as assigned.
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, coordinate food deliveries when requested and manage contract & price negotiations with office vendors, as assigned.
Partner with the Director of Operations in the management of space/infrastructure planning (i.e., moves, additions, changes to workstations), office condition maintenance, and provide answers, resources, and solutions when requested for office management issues (e.g., stationery and business cards).
Partner with HR to update and maintain office policies as necessary.
Assist in the onboarding process for new hires.
Plan in-house or off-site activities, like employee events, conferences, and Board of Trustees meetings.
Provide administrative support to the Board of Trustees, senior leadership, and scientific faculty, including, but not limited to, professionally and discretely managing correspondence, calendars, directories, databases, and files, scheduling meetings, and recording meeting minutes, as well as compiling, organizing, and editing documents and reports, as directed.
Handle enquiries and requests and act as the administrative point of contact between executives and internal/external clients.
Manage and develop admin/clerical staff (i.e., Front Office Coordinator) through recruiting, selecting, orienting, training, , coaching, counseling & disciplining employees, and planning, monitoring & appraising job results while ensuring senior management receives regular team activity and performance reports.
Oversee the day-to-day activities performed by the admin/clerical team and ensure staff accurately report work and PTO hours and receive coverage for rest and meal breaks.
Ensure office efficiency by performing and assigning admin/clerical functions, including, but not limited to maintaining and monitoring communal areas.
Ensure adherence to business services policies and procedures and work jointly with senior management in the development and implementation of adjustments and new standards.
What you bring:
To perform this job successfully, an individual should be able to demonstrate the requirements listed below which are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent; Bachelor’s degree a plus.
A minimum of three (3) years of successful experience in office management; previous experience with a research institute or non-profit organization desired.
A minimum of two (2) years of experience directly managing/overseeing employees required.
CAP, PACE, CBOM or Office Manager Certification from NACPB a plus.
Demonstrable written and verbal communication skills to effectively and professionally communicate and collaborate with a wide range of stakeholders, including scientists, Board of Trustees members, and executive leadership.
Proven ability to thrive in a team environment and work collaboratively.
Established and verified track record of a high level of attention to detail, a high degree of accuracy and timely follow-through.
Demonstrated ability to work independently and a track record of success with multi-tasking, goal setting, and workload prioritization.
Proven intermediate+ knowledge of Microsoft Office, SharePoint, Canva, office machines (i.e., copiers and postage machines) and meeting scheduling tools (i.e., Outlook, Zoom, Bookings and/or Calendly).
Demonstrated ability to maintain confidentiality of sensitive data, information and files including, but not limited to, Board of Trustees information.
Established and verified success with navigating change and adjusting to new tasks, procedures, or policies as office needs change.
Experience in a nonprofit environment a
Experience with Intacct software
PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply.
How to apply:
Want to be a part of the team at PNRI? Please complete and submit the application form on our website.
The annual base salary for this position is from $55,000 to $70,000 and the wage offered will be based on experience and qualifications.
PNRI requires vaccination for COVID 19 as a condition of employment. Please see www.pnri.org for more information.
About PNRI:
PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health. We believe genetic research holds untapped potential to improve human health. PNRI pursues an unanswered question in the field of genetics: what keeps people healthy in the face of genetic and environmental risk? At PNRI, our culture encourages originality, risk-taking, and interdisciplinary collaboration.
PNRI is an equal opportunity employer. PNRI does not, and will not, discriminate against any applicant or employee on the basis of race, creed, ancestry, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, citizenship status, mental or physical disability, age, genetic information, veteran status, marital or family status, family or medical care leave, pregnancy or related condition (including childbirth and/or nursing), political affiliation or any other characteristic protected by state or federal law or local ordinance. We believe diversity, equity, inclusion, and belonging is not only good business, it’s the right thing to do.
Bring Shocker Nation to the people! Recruiting for a university continuing to grow, (even a pandemic couldn’t slow us down) is a big job & we need your help to do it. Using your relational skills to not just recruit students but also help the family understand what we have to offer no matter what their experience with higher education is. This relies on your professional yet relatable communication as well as being responsive to all the questions & concerns students have. Creating & maintaining student relationships allows your outgoing side to shine. Then since you will know how to market the university to all types, we will put you in front of our audiences around the area speaking at events both large & small. Success means managing your daily schedule, being organized & timely for activities (factoring in travel time). If you get stuck with ideas for your territory, have no fear, you can reach out to your team & other organizations in the area to help spark some fresh innovative concepts. Hurry up & jump on this remote position & have a career with an urban university that just doesn’t stop! This is a hybrid position as a WSU employee working in the Ft Worth Metro area with regular attendance at Ft Worth area schools.
Summary of Responsibilities
Primarily responsible for recruiting prospective students from a set territory outside of Kansas. In addition, serves as the lead recruiter for certain high schools and/or community colleges.
Essential Functions
Recruits students outside of Kansas in designated schools and geographic regions, which includes follow-up with recruits by phone, mail and other personal communications streams to meet weekly and monthly recruiting goals.
Develops and implements recruitment programming for students, parents, and counselors. Works with campus departments to coordinate recruitment programs.
Represents the University at specified schools, college and community fairs, public presentations, and/or seminars outside of the normal recruitment territory. Contributes to overall recruitment efforts for the University, particularly in areas outside of direct responsibility.
Facilitates office coverage and participates in on and off campus recruitment programs, including group presentations; greets walk-in and scheduled visitors; maintains knowledge of all facets of the University. Markets scholarships and participates in selections process when appropriate.
Manages budgets related to program and visit expenditures. Reconciles monthly statements and billings from assigned programs and/or visits.
Minimum Education
Bachelor’s degree in education, business or related field by hire date
Minimum Experience
One (1) year of experience in recruiting, admissions or related field
Knowledge, Skills and Abilities
Ability to gain knowledge of all facets of WSU student life & admissions/enrollment processes, and communicate accordingly with constituents.
Commitment to diversity with successful experience working with diverse populations.
Obtain functional knowledge of Office of Admissions procedures, processes, and protocols.
Knowledgeable to work with WSU’s information systems and understand the functioning of admissions data.
Have a sense of belonging with the team and contribute to existing team.
Capable of self-directed time management with limited supervision to complete needed duties both for scheduled events with local area schools & WFH settings.
Pay Information
Range beginning $40,000/yr, adjusted based on qualifications
Feb 02, 2024
Full time
Bring Shocker Nation to the people! Recruiting for a university continuing to grow, (even a pandemic couldn’t slow us down) is a big job & we need your help to do it. Using your relational skills to not just recruit students but also help the family understand what we have to offer no matter what their experience with higher education is. This relies on your professional yet relatable communication as well as being responsive to all the questions & concerns students have. Creating & maintaining student relationships allows your outgoing side to shine. Then since you will know how to market the university to all types, we will put you in front of our audiences around the area speaking at events both large & small. Success means managing your daily schedule, being organized & timely for activities (factoring in travel time). If you get stuck with ideas for your territory, have no fear, you can reach out to your team & other organizations in the area to help spark some fresh innovative concepts. Hurry up & jump on this remote position & have a career with an urban university that just doesn’t stop! This is a hybrid position as a WSU employee working in the Ft Worth Metro area with regular attendance at Ft Worth area schools.
Summary of Responsibilities
Primarily responsible for recruiting prospective students from a set territory outside of Kansas. In addition, serves as the lead recruiter for certain high schools and/or community colleges.
Essential Functions
Recruits students outside of Kansas in designated schools and geographic regions, which includes follow-up with recruits by phone, mail and other personal communications streams to meet weekly and monthly recruiting goals.
Develops and implements recruitment programming for students, parents, and counselors. Works with campus departments to coordinate recruitment programs.
Represents the University at specified schools, college and community fairs, public presentations, and/or seminars outside of the normal recruitment territory. Contributes to overall recruitment efforts for the University, particularly in areas outside of direct responsibility.
Facilitates office coverage and participates in on and off campus recruitment programs, including group presentations; greets walk-in and scheduled visitors; maintains knowledge of all facets of the University. Markets scholarships and participates in selections process when appropriate.
Manages budgets related to program and visit expenditures. Reconciles monthly statements and billings from assigned programs and/or visits.
Minimum Education
Bachelor’s degree in education, business or related field by hire date
Minimum Experience
One (1) year of experience in recruiting, admissions or related field
Knowledge, Skills and Abilities
Ability to gain knowledge of all facets of WSU student life & admissions/enrollment processes, and communicate accordingly with constituents.
Commitment to diversity with successful experience working with diverse populations.
Obtain functional knowledge of Office of Admissions procedures, processes, and protocols.
Knowledgeable to work with WSU’s information systems and understand the functioning of admissions data.
Have a sense of belonging with the team and contribute to existing team.
Capable of self-directed time management with limited supervision to complete needed duties both for scheduled events with local area schools & WFH settings.
Pay Information
Range beginning $40,000/yr, adjusted based on qualifications
Are you ready to embrace the Baby Yoda vibes and guide our future Jedi through their academic journey? We’re on the lookout for someone to join our crew and guide first-year students through the educational galaxy. If you like to stay busy with a vast amount of variety in your daily topics & know how to make personal connections, this ship is the one you want to catch!
Aspects to look forward to in this role are being a Jedi in the ways of advising, financial aid virtuoso, a Yoda for outreach & data rockstar. We need someone who can seamlessly blend with our current team as we rely on each other abundantly & truly love utilizing each other as resources. Your organization must be on point as you will meet with all students throughout the year where customization to their needs is priority. Advocate for your students & coordinate with departments across the university to ensure they are informed & progressing. Engage students in outreach/ orientation events, to inform & welcome them to WSU, which loves students from all backgrounds. Don’t be afraid to ask questions as we encourage it in order to learn the far reaches of all aspects you will assist with. This position not only focuses on the Engineering department but is also a OneStop Specialist, meaning you are learning how to handle all aspects of advising that’s connected to many other departments, essentially learning “the way”. We are using “the force” to reach all those qualified for the position to apply now & come to our galaxy!
Summary of Responsibilities Assists prospective and first-year students with educational advising, processes and procedures. Collaborates with appropriate staff and University departments to facilitate seamless service and resolutions to student and customer inquiries. May lead staff and oversee special projects.
Essential Functions
Advises first-year students concerning their academic plans, progress, and academic and career goals in order to assist students in making personal education decisions and meeting graduation requirements. Interprets student needs and provides individualized service and assistance while maintaining confidentiality.
Provides financial aid, student accounts, and registration support services to prospective and first-year students across multiple disciplines, tracks inquiries, coordinates with departments, and assists with policy and procedure changes.
Educates students and campus community on academic programs, processes, and procedures. Collaborates with various departments to enhance educational services and opportunities.
Participates in outreach and recruitment activities as department representative.
Verifies, maintains and ensures accuracy of data and program documentation in internal and external records system and reviews reports as assigned.
Minimum Education
Bachelor’s degree in related field by hire date
Minimum Experience
Three (3) years of experience in academic advising, finance, enrollment, admissions, or related field
Knowledge, Skills and Abilities
Strong organizational & time management skills
Attention to detail
Customer service, relational & advocacy mindset
Strong interpersonal communication skills
Proficient with technology including all typical office software
Pay Info Range beginning at $40,000/yr, adjusted based on qualifications
Jan 18, 2024
Full time
Are you ready to embrace the Baby Yoda vibes and guide our future Jedi through their academic journey? We’re on the lookout for someone to join our crew and guide first-year students through the educational galaxy. If you like to stay busy with a vast amount of variety in your daily topics & know how to make personal connections, this ship is the one you want to catch!
Aspects to look forward to in this role are being a Jedi in the ways of advising, financial aid virtuoso, a Yoda for outreach & data rockstar. We need someone who can seamlessly blend with our current team as we rely on each other abundantly & truly love utilizing each other as resources. Your organization must be on point as you will meet with all students throughout the year where customization to their needs is priority. Advocate for your students & coordinate with departments across the university to ensure they are informed & progressing. Engage students in outreach/ orientation events, to inform & welcome them to WSU, which loves students from all backgrounds. Don’t be afraid to ask questions as we encourage it in order to learn the far reaches of all aspects you will assist with. This position not only focuses on the Engineering department but is also a OneStop Specialist, meaning you are learning how to handle all aspects of advising that’s connected to many other departments, essentially learning “the way”. We are using “the force” to reach all those qualified for the position to apply now & come to our galaxy!
Summary of Responsibilities Assists prospective and first-year students with educational advising, processes and procedures. Collaborates with appropriate staff and University departments to facilitate seamless service and resolutions to student and customer inquiries. May lead staff and oversee special projects.
Essential Functions
Advises first-year students concerning their academic plans, progress, and academic and career goals in order to assist students in making personal education decisions and meeting graduation requirements. Interprets student needs and provides individualized service and assistance while maintaining confidentiality.
Provides financial aid, student accounts, and registration support services to prospective and first-year students across multiple disciplines, tracks inquiries, coordinates with departments, and assists with policy and procedure changes.
Educates students and campus community on academic programs, processes, and procedures. Collaborates with various departments to enhance educational services and opportunities.
Participates in outreach and recruitment activities as department representative.
Verifies, maintains and ensures accuracy of data and program documentation in internal and external records system and reviews reports as assigned.
Minimum Education
Bachelor’s degree in related field by hire date
Minimum Experience
Three (3) years of experience in academic advising, finance, enrollment, admissions, or related field
Knowledge, Skills and Abilities
Strong organizational & time management skills
Attention to detail
Customer service, relational & advocacy mindset
Strong interpersonal communication skills
Proficient with technology including all typical office software
Pay Info Range beginning at $40,000/yr, adjusted based on qualifications
The U.S. Fish and Wildlife Service is the premier government agency dedicated to the conservation, protection, and enhancement of fish, wildlife, plants, and their habitats. We are the only agency in the federal government whose primary responsibility is the management of these important natural resources for the American public. The Service also helps ensure a healthy environment for people through its work benefiting wildlife, and by providing opportunities for Americans to enjoy the outdoors and our shared natural heritage.
Most of our mission critical occupations are in the biology and environmental science field and require a college degree, with a few having specific academic coursework requirements. Common majors for those vacancies include Biology, Botany, Fisheries and Wildlife Management, Forestry, Natural Resource Management, Park and Recreation Management, Environmental Science, and Education. Our professional administrative positions are highly competitive among candidates with degrees in Human Resource Management, Facilities Management, Public Administration, Business Management, and Law Enforcement.
To view and apply for our positions, click on the "Apply" link below. Positions are located at our field offices throughout the United States and its territories . If you have a question about a specific position vacancy, please contact the Human Resources point of contact listed on the specific vacancy announcement.
Thank you for your interest in the U.S. Fish & Wildlife Service and good luck in your career endeavors.
Jan 16, 2024
Full time
The U.S. Fish and Wildlife Service is the premier government agency dedicated to the conservation, protection, and enhancement of fish, wildlife, plants, and their habitats. We are the only agency in the federal government whose primary responsibility is the management of these important natural resources for the American public. The Service also helps ensure a healthy environment for people through its work benefiting wildlife, and by providing opportunities for Americans to enjoy the outdoors and our shared natural heritage.
Most of our mission critical occupations are in the biology and environmental science field and require a college degree, with a few having specific academic coursework requirements. Common majors for those vacancies include Biology, Botany, Fisheries and Wildlife Management, Forestry, Natural Resource Management, Park and Recreation Management, Environmental Science, and Education. Our professional administrative positions are highly competitive among candidates with degrees in Human Resource Management, Facilities Management, Public Administration, Business Management, and Law Enforcement.
To view and apply for our positions, click on the "Apply" link below. Positions are located at our field offices throughout the United States and its territories . If you have a question about a specific position vacancy, please contact the Human Resources point of contact listed on the specific vacancy announcement.
Thank you for your interest in the U.S. Fish & Wildlife Service and good luck in your career endeavors.
Public Records Program Analyst
Req #: 224468
Department: School of Medicine
Job Location: Hybrid Eligible
Posting Date: 7/182023
Closing Info: Open Until Filled
Salary: $4,887 - $5,834 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The UW School of Medicine has an outstanding opportunity for a Public Records Program Analyst (payroll title “Compliance Analyst”) (“Analyst”).
This position is primarily responsible for supporting UW Medicine’s response to public records requests under the Washington State Public Records Act and in support of UW Medicine’s mission. The Analyst plays a critical role in maximizing the efficiency and effectiveness of the UW Medicine public records program. The Analyst will directly report to the Public Records Program Manager (“Manager”). The Analyst will be independently responsible for duties related to UW Medicine’s compliance with the Public Records Act, including collecting, reviewing, and submitting responsive records. UW Medicine is committed to working together to become an antiracist institution to deliver on our mission to improve the health of the public by ensuring that policies and practices address issues related to diversity, equity, inclusion, and social and health justice. We will deliver on this commitment through our dedication to actively fostering a diverse, inclusive community where everyone can grow and thrive. With purpose and thoughtfulness, we are actively working to create a community that encourages participation and collaboration, values each individual’s unique contributions, and recognizes that diversity, equity, and inclusion are prerequisites to excellence. For more information on UW Medicine, including the UW School of Medicine, please see the UW Medicine Overview: https://depts.washington.edu/uwmmktg/uw-medicine-overview/ . The UW Medicine Public Records Program is part of the Clinical Business Affairs (“CBA”) Office, which is responsible for strategic, legal and business oversight for UW Medicine. The UW Medicine Public Records Program coordinates with the University of Washington Office of Public Records & Open Public Meetings to respond to all public records requests directed to UW Medicine hospitals and clinics to meet the University’s compliance obligations under the Public Records Act. UW Medicine hospitals and clinics regularly has over 30 active requests, each of which requires attentiveness to healthcare-specific exemptions, including protected health information and quality improvement information. The Analyst is responsible for coordinating responses to public records requests. This requires regularly communicating with a variety of internal constituencies across UW Medicine, as well as the University of Washington to collect and submit records. The Analyst must anticipate concerns; provide fast, accurate, and thoughtful replies to requests, following up on action items and coordinating to meet highly sensitive deadlines. The Analyst must exercise good judgment, have a professional demeanor, and take the appropriate initiative and discretion within the scope of the position. The Analyst is expected to demonstrate high ethical standards and personal integrity, detail-oriented thinking, resourceful and results-oriented mindset, and excellent interpersonal and communication skills (both written and oral). POSITION RESPONSIBILITIES
Independently oversee a number of public records requests assigned to UW Medicine hospitals and clinics.
Work directly with the University Office of Public Records to establish due dates, clarify complex records, provide responsive records to assigned public records requests, ensuring all components of the requests have been met.
Review requests to determine where UW Medicine hospitals and clinics may have offices and individuals with documents that fit within the scope of a specific request (“responsive records”).
Communicate with individuals in possession of records regarding the University’s obligations under the Public Records Act and advise on how to gather responsive records.
Provide written notice of public records requests to individuals across UW Medicine hospitals and clinics and work with them to assure all responsive records are identified and collected.
Provide technical assistance to individuals across UW Medicine hospitals and clinics in their search for and production of records in response to public records requests.
Independently review and analyze all records for certain types of information or data that may be exempt under the Public Records Act, or other Washington State or Federal law, or require third-party notification, including but not limited to, protected health information; quality improvement and peer review information; and information considered confidential and proprietary.
Participate and support the development and maintenance of public records educational materials for UW Medicine personnel.
Participate in providing public records training for UW Medicine personnel.
Participate and support the development, implementation, and maintenance of processes, procedures, and guidelines related to the UW Medicine public records program.
Perform other projects and tasks related to the Clinical Business Affairs Office as assigned.
MINIMUM REQUIREMENTS
Bachelor’s degree or equivalent years of higher education and/or work experience.
2 years of work experience.
Equivalent education and/or experience may substitute for minimum requirements.
ADDITIONAL REQUIREMENTS
Strong organizational skills and demonstrated ability to work under pressure of frequent deadlines, prioritizing multiple tasks.
Excellent oral and written communication skills.
High attention to detail.
High level of tact, discretion, and diplomacy, including ability to handle confidential information.
Customer service oriented.
Demonstrated ability to think critically and problem solve independently.
Commitment to valuing diversity and contributing to an inclusive working and learning environment.
Demonstrated ability to maintain positive, ethical, and professional working relationships with individuals from a wide variety of backgrounds.
Experience using Microsoft Office or equivalent (e.g., Outlook, PowerPoint, Word, Excel).
DESIRED REQUIREMENTS
Knowledge of the Washington State Public Records Act.
Washington Association of Public Records Officers’ (WAPRO) Certification.
Public records, paralegal or other legal experience.
Knowledge of the Health Insurance Portability and Accountability Act (HIPAA).
Project management experience working with cross-functional and complex teams.
Experience working with underrepresented students, faculty, staff, and/or patients in a university, healthcare, or similar setting.
Experience with using cloud-based tools (e.g., SharePoint, Teams, OneDrive).
Jul 24, 2023
Full time
Public Records Program Analyst
Req #: 224468
Department: School of Medicine
Job Location: Hybrid Eligible
Posting Date: 7/182023
Closing Info: Open Until Filled
Salary: $4,887 - $5,834 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The UW School of Medicine has an outstanding opportunity for a Public Records Program Analyst (payroll title “Compliance Analyst”) (“Analyst”).
This position is primarily responsible for supporting UW Medicine’s response to public records requests under the Washington State Public Records Act and in support of UW Medicine’s mission. The Analyst plays a critical role in maximizing the efficiency and effectiveness of the UW Medicine public records program. The Analyst will directly report to the Public Records Program Manager (“Manager”). The Analyst will be independently responsible for duties related to UW Medicine’s compliance with the Public Records Act, including collecting, reviewing, and submitting responsive records. UW Medicine is committed to working together to become an antiracist institution to deliver on our mission to improve the health of the public by ensuring that policies and practices address issues related to diversity, equity, inclusion, and social and health justice. We will deliver on this commitment through our dedication to actively fostering a diverse, inclusive community where everyone can grow and thrive. With purpose and thoughtfulness, we are actively working to create a community that encourages participation and collaboration, values each individual’s unique contributions, and recognizes that diversity, equity, and inclusion are prerequisites to excellence. For more information on UW Medicine, including the UW School of Medicine, please see the UW Medicine Overview: https://depts.washington.edu/uwmmktg/uw-medicine-overview/ . The UW Medicine Public Records Program is part of the Clinical Business Affairs (“CBA”) Office, which is responsible for strategic, legal and business oversight for UW Medicine. The UW Medicine Public Records Program coordinates with the University of Washington Office of Public Records & Open Public Meetings to respond to all public records requests directed to UW Medicine hospitals and clinics to meet the University’s compliance obligations under the Public Records Act. UW Medicine hospitals and clinics regularly has over 30 active requests, each of which requires attentiveness to healthcare-specific exemptions, including protected health information and quality improvement information. The Analyst is responsible for coordinating responses to public records requests. This requires regularly communicating with a variety of internal constituencies across UW Medicine, as well as the University of Washington to collect and submit records. The Analyst must anticipate concerns; provide fast, accurate, and thoughtful replies to requests, following up on action items and coordinating to meet highly sensitive deadlines. The Analyst must exercise good judgment, have a professional demeanor, and take the appropriate initiative and discretion within the scope of the position. The Analyst is expected to demonstrate high ethical standards and personal integrity, detail-oriented thinking, resourceful and results-oriented mindset, and excellent interpersonal and communication skills (both written and oral). POSITION RESPONSIBILITIES
Independently oversee a number of public records requests assigned to UW Medicine hospitals and clinics.
Work directly with the University Office of Public Records to establish due dates, clarify complex records, provide responsive records to assigned public records requests, ensuring all components of the requests have been met.
Review requests to determine where UW Medicine hospitals and clinics may have offices and individuals with documents that fit within the scope of a specific request (“responsive records”).
Communicate with individuals in possession of records regarding the University’s obligations under the Public Records Act and advise on how to gather responsive records.
Provide written notice of public records requests to individuals across UW Medicine hospitals and clinics and work with them to assure all responsive records are identified and collected.
Provide technical assistance to individuals across UW Medicine hospitals and clinics in their search for and production of records in response to public records requests.
Independently review and analyze all records for certain types of information or data that may be exempt under the Public Records Act, or other Washington State or Federal law, or require third-party notification, including but not limited to, protected health information; quality improvement and peer review information; and information considered confidential and proprietary.
Participate and support the development and maintenance of public records educational materials for UW Medicine personnel.
Participate in providing public records training for UW Medicine personnel.
Participate and support the development, implementation, and maintenance of processes, procedures, and guidelines related to the UW Medicine public records program.
Perform other projects and tasks related to the Clinical Business Affairs Office as assigned.
MINIMUM REQUIREMENTS
Bachelor’s degree or equivalent years of higher education and/or work experience.
2 years of work experience.
Equivalent education and/or experience may substitute for minimum requirements.
ADDITIONAL REQUIREMENTS
Strong organizational skills and demonstrated ability to work under pressure of frequent deadlines, prioritizing multiple tasks.
Excellent oral and written communication skills.
High attention to detail.
High level of tact, discretion, and diplomacy, including ability to handle confidential information.
Customer service oriented.
Demonstrated ability to think critically and problem solve independently.
Commitment to valuing diversity and contributing to an inclusive working and learning environment.
Demonstrated ability to maintain positive, ethical, and professional working relationships with individuals from a wide variety of backgrounds.
Experience using Microsoft Office or equivalent (e.g., Outlook, PowerPoint, Word, Excel).
DESIRED REQUIREMENTS
Knowledge of the Washington State Public Records Act.
Washington Association of Public Records Officers’ (WAPRO) Certification.
Public records, paralegal or other legal experience.
Knowledge of the Health Insurance Portability and Accountability Act (HIPAA).
Project management experience working with cross-functional and complex teams.
Experience working with underrepresented students, faculty, staff, and/or patients in a university, healthcare, or similar setting.
Experience with using cloud-based tools (e.g., SharePoint, Teams, OneDrive).
Salary Range: $17.50 Hourly Onwards
JOB SUMMARY
This person in this position is responsible for daily operations of the assigned recreation facility and/or park. On an assigned shift, responsibilities are limited to the activities and operations on a daily shift during normal operating hours and/or special events. Daily operations also include general maintenance and cleaning in an assigned facility and/or park. Must be able to work a flexible schedule including nights, weekend, and holidays.
ESSENTIAL JOB FUNCTIONS
Monitors work flow and operations of assigned facility and/or park;
Prepares park facilities for programs and events; ensures that room it set-up properly and there are enough supplies to include setup and break down for events, meetings, programs, etc.;
Creates plans and specifications for recreation projects, programs, and special events that meets the needs of the community
Assists with overseeing the work of community service workers;
Monitors all patrons and activities of assigned area during shift to ensure and maintain a safe environment;
Enforces all rules and regulations of the assigned facility/park;
Assists with athletic field preparation and maintenance;
Performs general maintenance and cleaning of assigned park and/or facility;
Provide customers with exceptional customer service and hospitality via telephone and/or in-person;
Financial Responsibilities: Accept, receive, collect payments and reconcile per accounting policies and procedures;
Performs other related duties as required.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Must be at least 16 years old. Prefers some work experience or community volunteering.
KNOWLEDGE, SKILLS AND ABILITIES
Data Utilization: Requires the ability to calculate and/or tabulate data. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a variety of reference data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.
Functional Reasoning: Requires the ability to carry out detailed but uninvolved written or oral instructions. Involves routine work according to clearly prescribed standard practices, with some latitude for independent judgment.
Situational Reasoning: Requires the ability to exercise judgment in situations characterized by repetitive or short cycle operations covered by well established procedures or sequences
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
Must obtain CPR and First Aid Certifications within 6 months – to be provided by the employer.
Full-time
Must possess a valid Georgia driver’s license. Must be able to obtain CPO certification within one (1) year of employment – to be provided by the employer.
PHYSICAL DEMANDS
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 - 25 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, odor, and visual cues or signals. Some tasks require the ability to communicate orally.
WORK ENVIRONMENT
Incumbent works in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Essential functions are regularly performed without exposure to adverse environmental conditions but may occasionally work outside with exposure to humid or wet conditions.
Jul 17, 2023
Part time
Salary Range: $17.50 Hourly Onwards
JOB SUMMARY
This person in this position is responsible for daily operations of the assigned recreation facility and/or park. On an assigned shift, responsibilities are limited to the activities and operations on a daily shift during normal operating hours and/or special events. Daily operations also include general maintenance and cleaning in an assigned facility and/or park. Must be able to work a flexible schedule including nights, weekend, and holidays.
ESSENTIAL JOB FUNCTIONS
Monitors work flow and operations of assigned facility and/or park;
Prepares park facilities for programs and events; ensures that room it set-up properly and there are enough supplies to include setup and break down for events, meetings, programs, etc.;
Creates plans and specifications for recreation projects, programs, and special events that meets the needs of the community
Assists with overseeing the work of community service workers;
Monitors all patrons and activities of assigned area during shift to ensure and maintain a safe environment;
Enforces all rules and regulations of the assigned facility/park;
Assists with athletic field preparation and maintenance;
Performs general maintenance and cleaning of assigned park and/or facility;
Provide customers with exceptional customer service and hospitality via telephone and/or in-person;
Financial Responsibilities: Accept, receive, collect payments and reconcile per accounting policies and procedures;
Performs other related duties as required.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Must be at least 16 years old. Prefers some work experience or community volunteering.
KNOWLEDGE, SKILLS AND ABILITIES
Data Utilization: Requires the ability to calculate and/or tabulate data. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a variety of reference data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.
Functional Reasoning: Requires the ability to carry out detailed but uninvolved written or oral instructions. Involves routine work according to clearly prescribed standard practices, with some latitude for independent judgment.
Situational Reasoning: Requires the ability to exercise judgment in situations characterized by repetitive or short cycle operations covered by well established procedures or sequences
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
Must obtain CPR and First Aid Certifications within 6 months – to be provided by the employer.
Full-time
Must possess a valid Georgia driver’s license. Must be able to obtain CPO certification within one (1) year of employment – to be provided by the employer.
PHYSICAL DEMANDS
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 - 25 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, odor, and visual cues or signals. Some tasks require the ability to communicate orally.
WORK ENVIRONMENT
Incumbent works in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Essential functions are regularly performed without exposure to adverse environmental conditions but may occasionally work outside with exposure to humid or wet conditions.
R2069858 GAM: Mailroom Account Associate
KBR Government Solutions delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.
This role is with KBR’s GAM, Global Asset Management group. At GAM, we provide our customers with a range of services including Regulatory and Customer Compliance of Property Systems, Import/Export Trade Compliance, Material Management, Stockrooms/Tool Cribs/Receiving, Engineering Tool Design and Rework/Repairs, Records Management, Distribution Services, Capital Asset Management, Development & Production-Equipment Maintenance, and Facilities Project Management.
The Mailroom Account Associate will:
Perform daily sorting, prioritizing the sites First-Class Postage, USPS (Certified & Registered), Parcels, Standard Postage, and conduct employee mail look-up process.
Follow and create required records requirements in a standard format and repository via SharePoint.
Maintain records, accounts, or correspondence with customers, vendors or other departments as needed for tracking mailing and parcel receipts, distributions and fulfillment requirements.
Compile records of departmental costs and expenditures (Office supplies, postage usage and other incidentals expenditures).
Perform daily rounds as required by site requirements.
Pickup mail from the post office, deliver outgoing postage to the post office, deliver internal plant mail and parcels to customers during your first round (mornings) and collect outgoing postage or parcels during the second round (afternoon).
Process daily outgoing postage by using an approved US Postal postage meter machine. (Example.: Quadient, Pitney Bowes, etc.)
Maintain a list of internal mail station locations.
Maintain a list of site’s key point of contact for identifying unidentified mail\parcel deliveries.
Comply with site’s HSE Procedures that apply to this position (Example: Suspicious Package, Back Safety, etc.).
Maintain the Mail Room area by keeping area clean, organized by following KBR and Honeywell safety standards.
Support the site in circulating communications, faxes, postage, parcel deliveries and receipts, and capturing the metrics for reporting and quality control measurements.
REQUIREMENTS:
Requires a high school diploma and 1-2yrs of clerical duties preferably in a mailroom environment.
PREFERRED QUALIFICATIONS AND SKILLS REQUIREMENTS:
Must have great communication and organization skills.
Must be willing to work with all levels of personnel within various functional groups.
Must be able to organize deliveries and distribute based on prioritization of incoming mail and parcels.
Must be dependable and flexible to perform variable tasks as they are presented in a dynamic work environment.
Must be very personable and be willing to solve problems and issues quickly.
Must be functional in the Microsoft Office Suite: Word, Excel and PowerPoint.
Must be able to stand and walk long distances throughout the day.
INCLUSION AND DIVERSITY AT KBR
At KBR, we are passionate about our people, sustainability, and our Zero Harm culture.
These inform all that we do and are at the heart of our commitment to and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of teams philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.
We Deliver – Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Jun 22, 2023
Full time
R2069858 GAM: Mailroom Account Associate
KBR Government Solutions delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.
This role is with KBR’s GAM, Global Asset Management group. At GAM, we provide our customers with a range of services including Regulatory and Customer Compliance of Property Systems, Import/Export Trade Compliance, Material Management, Stockrooms/Tool Cribs/Receiving, Engineering Tool Design and Rework/Repairs, Records Management, Distribution Services, Capital Asset Management, Development & Production-Equipment Maintenance, and Facilities Project Management.
The Mailroom Account Associate will:
Perform daily sorting, prioritizing the sites First-Class Postage, USPS (Certified & Registered), Parcels, Standard Postage, and conduct employee mail look-up process.
Follow and create required records requirements in a standard format and repository via SharePoint.
Maintain records, accounts, or correspondence with customers, vendors or other departments as needed for tracking mailing and parcel receipts, distributions and fulfillment requirements.
Compile records of departmental costs and expenditures (Office supplies, postage usage and other incidentals expenditures).
Perform daily rounds as required by site requirements.
Pickup mail from the post office, deliver outgoing postage to the post office, deliver internal plant mail and parcels to customers during your first round (mornings) and collect outgoing postage or parcels during the second round (afternoon).
Process daily outgoing postage by using an approved US Postal postage meter machine. (Example.: Quadient, Pitney Bowes, etc.)
Maintain a list of internal mail station locations.
Maintain a list of site’s key point of contact for identifying unidentified mail\parcel deliveries.
Comply with site’s HSE Procedures that apply to this position (Example: Suspicious Package, Back Safety, etc.).
Maintain the Mail Room area by keeping area clean, organized by following KBR and Honeywell safety standards.
Support the site in circulating communications, faxes, postage, parcel deliveries and receipts, and capturing the metrics for reporting and quality control measurements.
REQUIREMENTS:
Requires a high school diploma and 1-2yrs of clerical duties preferably in a mailroom environment.
PREFERRED QUALIFICATIONS AND SKILLS REQUIREMENTS:
Must have great communication and organization skills.
Must be willing to work with all levels of personnel within various functional groups.
Must be able to organize deliveries and distribute based on prioritization of incoming mail and parcels.
Must be dependable and flexible to perform variable tasks as they are presented in a dynamic work environment.
Must be very personable and be willing to solve problems and issues quickly.
Must be functional in the Microsoft Office Suite: Word, Excel and PowerPoint.
Must be able to stand and walk long distances throughout the day.
INCLUSION AND DIVERSITY AT KBR
At KBR, we are passionate about our people, sustainability, and our Zero Harm culture.
These inform all that we do and are at the heart of our commitment to and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of teams philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.
We Deliver – Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Salary Range: $18.68 Hourly Onwards
JOB SUMMARY
This position is responsible for welcoming visitors to the Douglasville Welcome Center. The person in this position provides accurate information on the local and regional tourism product to include way-finding, hotels, attractions, merchants, and events. Ensures the Welcome Center is kept in organized, neat condition and manages administrative tasks such as answering phones, ordering office supplies and processing invoices .
ESSENTIAL JOB FUNCTIONS
Maintains a working knowledge of Douglasville’s tourism inventory including accommodations, retail, restaurants, attractions, events, exhibits, and related tourist services available
Responds to inquiries and needs of walk-in visitors and telephone and email requests representing the City in a friendly and welcoming manner
Manages administrative tasks such as ordering office supplies, swag, retail, and uniforms
Aids travelers regarding planning routes, locating lodging, and other attractions in the area that may be of interest
Maintains and organizes the Douglasville Welcome Center, to include presentation of print publications and general housekeeping
Oversees the general maintenance of the Welcome Center, its equipment, and the surrounding areas
Processes invoices and travel requests in a timely manner Manages retail sales, cash register operation, and monetary transactions including counting the cash box monthly
Contacts other visitor centers throughout the state to maintain brochure inventory
Aids at meetings and special events, which may sometimes fall on evenings and/or weekends
Aids at meetings and s pecia l events, which may sometimes fall on evenings and/or weekends
Other duties as assigned including specia l projects, marketing and general support to the Tourism Program Manager
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Requires a high school diploma. Bachelor’s degree from an accredited college or university in business, hospitality, tourism or closely related field preferred; three (3) years of related experience in field or any equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities for this job. Must possess and maintain a valid Georgia Driver’s license.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of Convention and Visitor Bureau operations and current practices in the tourism industry, specifically in similar-sized jurisdictions;
Good written and verbal communication skills;
Responsible for the department’s ability to attract additional local visitors, resulting in additional revenues for local business and government;
Ability to remain current on the latest technological advances in tourism ;
Ability to interface directly with the public and facilitate and negotiate; and recognize and capitalize on opportunity; and
Ability in working with other members of the City staff and the community.
PHYSICAL DEMANDS
The work requires the incumbent to sit long periods of time at a desk; stand to file; walk through building to perform needed tasks; dragging and lifting boxes of paper, files and supplies up to 25 lbs.; pulling and pushing file drawers open and closed; stooping, crouching, bending, squatting and kneeling to retrieve files and boxes; occasional crawling to retrieve items under desk, etc., feeling for needed objects on desk and in file drawers; reaching and twisting in chair to reach phone and files; filing and sorting of files; driving to appointments and seminars in City or personal vehicle; writing, typing, using computer and answering telephone in daily duties of job; simple grasping of objects and files and using fingers for fine manipulation of using computer keyboard; static, rotational, flexing and extension of head and neck needed to answer phone and turn to find files; near acuity vision, color vision and up, down, right and left field of vision needed; requires speaking, hearing, and dealing with employees and the public.
WORK ENVIRONMENT
Primarily works in air-conditioned environment in an office setting. Occasionally outdoors walking to other City Departments and driving a car to meetings and seminars which may involve working in all types of weather. Exposed to constant noise and dust/mites. Medium stress level.
Jun 14, 2023
Part time
Salary Range: $18.68 Hourly Onwards
JOB SUMMARY
This position is responsible for welcoming visitors to the Douglasville Welcome Center. The person in this position provides accurate information on the local and regional tourism product to include way-finding, hotels, attractions, merchants, and events. Ensures the Welcome Center is kept in organized, neat condition and manages administrative tasks such as answering phones, ordering office supplies and processing invoices .
ESSENTIAL JOB FUNCTIONS
Maintains a working knowledge of Douglasville’s tourism inventory including accommodations, retail, restaurants, attractions, events, exhibits, and related tourist services available
Responds to inquiries and needs of walk-in visitors and telephone and email requests representing the City in a friendly and welcoming manner
Manages administrative tasks such as ordering office supplies, swag, retail, and uniforms
Aids travelers regarding planning routes, locating lodging, and other attractions in the area that may be of interest
Maintains and organizes the Douglasville Welcome Center, to include presentation of print publications and general housekeeping
Oversees the general maintenance of the Welcome Center, its equipment, and the surrounding areas
Processes invoices and travel requests in a timely manner Manages retail sales, cash register operation, and monetary transactions including counting the cash box monthly
Contacts other visitor centers throughout the state to maintain brochure inventory
Aids at meetings and special events, which may sometimes fall on evenings and/or weekends
Aids at meetings and s pecia l events, which may sometimes fall on evenings and/or weekends
Other duties as assigned including specia l projects, marketing and general support to the Tourism Program Manager
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Requires a high school diploma. Bachelor’s degree from an accredited college or university in business, hospitality, tourism or closely related field preferred; three (3) years of related experience in field or any equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities for this job. Must possess and maintain a valid Georgia Driver’s license.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of Convention and Visitor Bureau operations and current practices in the tourism industry, specifically in similar-sized jurisdictions;
Good written and verbal communication skills;
Responsible for the department’s ability to attract additional local visitors, resulting in additional revenues for local business and government;
Ability to remain current on the latest technological advances in tourism ;
Ability to interface directly with the public and facilitate and negotiate; and recognize and capitalize on opportunity; and
Ability in working with other members of the City staff and the community.
PHYSICAL DEMANDS
The work requires the incumbent to sit long periods of time at a desk; stand to file; walk through building to perform needed tasks; dragging and lifting boxes of paper, files and supplies up to 25 lbs.; pulling and pushing file drawers open and closed; stooping, crouching, bending, squatting and kneeling to retrieve files and boxes; occasional crawling to retrieve items under desk, etc., feeling for needed objects on desk and in file drawers; reaching and twisting in chair to reach phone and files; filing and sorting of files; driving to appointments and seminars in City or personal vehicle; writing, typing, using computer and answering telephone in daily duties of job; simple grasping of objects and files and using fingers for fine manipulation of using computer keyboard; static, rotational, flexing and extension of head and neck needed to answer phone and turn to find files; near acuity vision, color vision and up, down, right and left field of vision needed; requires speaking, hearing, and dealing with employees and the public.
WORK ENVIRONMENT
Primarily works in air-conditioned environment in an office setting. Occasionally outdoors walking to other City Departments and driving a car to meetings and seminars which may involve working in all types of weather. Exposed to constant noise and dust/mites. Medium stress level.
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
May 30, 2023
Full time
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
United Way of the Bluegrass
1389 Alexandria Dr, Lexington, KY 40504
United Way of the Bluegrass (UWBG) works to create the opportunity for all members of our community to have a better life. We focus on the building blocks of a good life — a quality education, financial stability for individuals and families, and good health. We bring together the voices, the expertise, and the resources to define, articulate and implement a common agenda for change for our region. That is what it means to "Live United" in Central Kentucky.
POSITION
The role of the WayPoint Coordinator, WayPoint Initiative (WCWI) is to assist clients who visit UWBG WayPoint Center - C entro San Juan Diego
UWBG WayPoint Centers are sites located in and around the neighborhoods they exist to serve and will provide a multitude of services including, but not limited to, financial stability education, free income tax preparation, and other programming related to empowering families and helping youth to succeed.
The WayPoint Coordinator reports directly to a WayPoint Manager.
ESSENTIAL FUNCTIONS:
Acts as the keyholder, or employee responsible for handling operational procedures, providing customer service, and maintaining a clean and orderly environment.
Serves as the first point of contact for any client seeking services.
Works alongside agency partners whose services are also offered within the center.
Performs intake for clients and connects them to appropriate services.
Collaborates with the UWBG 2-1-1 (24/7 365) Health & Human Services Referral line to coordinate services and referrals when necessary.
Is frontward facing and sees him/herself as an advocate for the community.
Understands and is mindful of the opportunities to expand the initiative and occasionally serves as UWBG’s representative to the surrounding community.
May rotate between assigned site and other Waypoint centers.
Manages documentation for organizational purposes, as well as management and reporting for federal and non-federal grants.
Other duties as assigned.
CORE UNITED WAY COMPETENCIES
❖ MISSION-FOCUSED - A top priority is to create real social change that leads to better lives and healthier communities. This competency drives performance and professional motivation.
❖ RELATIONSHIP ORIENTED - Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
❖ COLLABORATOR - Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
❖ RESULTS-DRIVEN - Dedicated to shared and measurable goals for the common good, creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
❖ BRAND STEWARD - A steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
COMMUNITY IMPACT COMPETENCIES
Drive for Stakeholder Success
Effective Communication
Adaptability and Change Management
Cross-Functional Capability and Collaboration
QUALIFICATIONS:
Associate’s degree or equivalency required.
Minimum of two years of continuous work experience in an office environment required.
Fluent bi-lingual English/Spanish is required.
Work in human services, case management, counseling, eligibility determination, social services, non-profit, and oversight is preferred.
Computer literacy, particularly in Microsoft Office.
Knowledge of current conditions and history of the neighborhoods being served and surrounding nonprofit organizations is highly preferred.
Resident of one of the counties being served (past or present) highly preferred.
Strong organizational and time-management skills.
Excellent oral and written communication skills.
Strong customer service skills and enjoys working with the public.
Is empathetic and possesses the soft skills required to serve vulnerable populations with dignity and respect.
Is flexible and willing to work occasional evenings/nights; Saturday shift sometimes required.
PHYSICAL REQUIREMENTS The employee is regularly required to communicate clearly, in oral and written formats, with others in person, over the phone, and via other devices. The employee must be able to transcribe, read extensively, prepare, and analyze data and figures, and operate a computer and other standard office machinery. The employee must have the ability to lift, carry, push, and/or pull objects weighing up to 50 lbs.
A valid Kentucky driver’s license is required as well as access to a reliable insured automobile to be used for work-related travel in the Central Kentucky area. Must be willing to occasionally work a non-standard work schedule including nights, weekends, and other unusual hours.
PRE-EMPLOYMENT SCREENING REQUIREMENTS
Any candidate offered a position may be required to pass pre-employment screenings as mandated by UWBG. These screenings may include a national background check, language testing, and Motor Vehicle Record (MVR) review.
BENEFITS Our robust benefits package includes 100% employer-paid premiums on employee-only health, dental, and vision plans; 3%-6% employer contributions to 401(k), employer-paid life/STD<D insurance; generous parental leave policy, PTO, and more. Hourly rate - $18.97-$23.59.
APPLY Please visit UWBG’s Career Opportunities to complete an application.
May 05, 2023
Full time
United Way of the Bluegrass (UWBG) works to create the opportunity for all members of our community to have a better life. We focus on the building blocks of a good life — a quality education, financial stability for individuals and families, and good health. We bring together the voices, the expertise, and the resources to define, articulate and implement a common agenda for change for our region. That is what it means to "Live United" in Central Kentucky.
POSITION
The role of the WayPoint Coordinator, WayPoint Initiative (WCWI) is to assist clients who visit UWBG WayPoint Center - C entro San Juan Diego
UWBG WayPoint Centers are sites located in and around the neighborhoods they exist to serve and will provide a multitude of services including, but not limited to, financial stability education, free income tax preparation, and other programming related to empowering families and helping youth to succeed.
The WayPoint Coordinator reports directly to a WayPoint Manager.
ESSENTIAL FUNCTIONS:
Acts as the keyholder, or employee responsible for handling operational procedures, providing customer service, and maintaining a clean and orderly environment.
Serves as the first point of contact for any client seeking services.
Works alongside agency partners whose services are also offered within the center.
Performs intake for clients and connects them to appropriate services.
Collaborates with the UWBG 2-1-1 (24/7 365) Health & Human Services Referral line to coordinate services and referrals when necessary.
Is frontward facing and sees him/herself as an advocate for the community.
Understands and is mindful of the opportunities to expand the initiative and occasionally serves as UWBG’s representative to the surrounding community.
May rotate between assigned site and other Waypoint centers.
Manages documentation for organizational purposes, as well as management and reporting for federal and non-federal grants.
Other duties as assigned.
CORE UNITED WAY COMPETENCIES
❖ MISSION-FOCUSED - A top priority is to create real social change that leads to better lives and healthier communities. This competency drives performance and professional motivation.
❖ RELATIONSHIP ORIENTED - Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
❖ COLLABORATOR - Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
❖ RESULTS-DRIVEN - Dedicated to shared and measurable goals for the common good, creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
❖ BRAND STEWARD - A steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
COMMUNITY IMPACT COMPETENCIES
Drive for Stakeholder Success
Effective Communication
Adaptability and Change Management
Cross-Functional Capability and Collaboration
QUALIFICATIONS:
Associate’s degree or equivalency required.
Minimum of two years of continuous work experience in an office environment required.
Fluent bi-lingual English/Spanish is required.
Work in human services, case management, counseling, eligibility determination, social services, non-profit, and oversight is preferred.
Computer literacy, particularly in Microsoft Office.
Knowledge of current conditions and history of the neighborhoods being served and surrounding nonprofit organizations is highly preferred.
Resident of one of the counties being served (past or present) highly preferred.
Strong organizational and time-management skills.
Excellent oral and written communication skills.
Strong customer service skills and enjoys working with the public.
Is empathetic and possesses the soft skills required to serve vulnerable populations with dignity and respect.
Is flexible and willing to work occasional evenings/nights; Saturday shift sometimes required.
PHYSICAL REQUIREMENTS The employee is regularly required to communicate clearly, in oral and written formats, with others in person, over the phone, and via other devices. The employee must be able to transcribe, read extensively, prepare, and analyze data and figures, and operate a computer and other standard office machinery. The employee must have the ability to lift, carry, push, and/or pull objects weighing up to 50 lbs.
A valid Kentucky driver’s license is required as well as access to a reliable insured automobile to be used for work-related travel in the Central Kentucky area. Must be willing to occasionally work a non-standard work schedule including nights, weekends, and other unusual hours.
PRE-EMPLOYMENT SCREENING REQUIREMENTS
Any candidate offered a position may be required to pass pre-employment screenings as mandated by UWBG. These screenings may include a national background check, language testing, and Motor Vehicle Record (MVR) review.
BENEFITS Our robust benefits package includes 100% employer-paid premiums on employee-only health, dental, and vision plans; 3%-6% employer contributions to 401(k), employer-paid life/STD<D insurance; generous parental leave policy, PTO, and more. Hourly rate - $18.97-$23.59.
APPLY Please visit UWBG’s Career Opportunities to complete an application.
Ortho Sport & Spine Physicians is a nationally recognized center of excellence in orthopedic sports medicine, orthopedic spine surgery, and interventional spine treatments. We have locations throughout the United States that specialize in providing state-of-the-art, minimally invasive treatments for complex neck and spine problems as well as sports-related injuries and conditions. Job Summary: The Patient Care Coordinator is responsible for handling all front desk duties for the clinic. This individual greets, schedules, checks patients in/out, answers the telephone and routes calls appropriately. The Patient Care Coordinator works to create a favorable impression with patients and guests and ensures that a high level of quality customer service is delivered. Duties and Responsibilities: · Greets patients with a smile and accommodates patients’ needs in a comfortable and pleasant manner · Checks-in patients upon arrival at the office, as well as obtains necessary financial, personal and/or medical updates. Enters all information accurately into the patients’ chart · Ensures that HIPAA guidelines are followed · Schedules follow-up appointments as needed · Maintains and organize patient records · Understands insurance benefits to effectively communicate to the patient. Follows the Company policies pertaining to collections and financial protocols · Understands how to work effectively within the office, partnering with the clinic staff, and providers to maintain consistency and integrity within the Company · Ensures compliance with applicable government laws, rules, regulations, and Company policies and procedures · Other duties as assigned Qualifications: · High school diploma or GED required · Experience in customer service required; experience in a clinic or medical setting strongly preferred · Excellent interpersonal skills · Ability to communicate clearly and effectively with patients and other external parties in a professional, courteous and friendly manner at all times · Must be detail-oriented and highly organized · Knowledge of patient care and examination procedures · Must be able to maintain confidentiality at all times · Bilingual (Spanish/English) strongly preferred Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities. Pay: From $16.00 per hour While performing the duties of this job, the employee is occasionally required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Repetitive motion of upper body required for extended use of computer. Required specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ortho Sport and Spine Physicians is an Equal Opportunity Employer and does not discriminate in its employment practices on the basis of race, religion, sex, color, national origin, age, disability, citizenship, genetic information, veteran status, military service, or any other characteristic protected by federal law or Georgia law.
Mar 21, 2023
Full time
Ortho Sport & Spine Physicians is a nationally recognized center of excellence in orthopedic sports medicine, orthopedic spine surgery, and interventional spine treatments. We have locations throughout the United States that specialize in providing state-of-the-art, minimally invasive treatments for complex neck and spine problems as well as sports-related injuries and conditions. Job Summary: The Patient Care Coordinator is responsible for handling all front desk duties for the clinic. This individual greets, schedules, checks patients in/out, answers the telephone and routes calls appropriately. The Patient Care Coordinator works to create a favorable impression with patients and guests and ensures that a high level of quality customer service is delivered. Duties and Responsibilities: · Greets patients with a smile and accommodates patients’ needs in a comfortable and pleasant manner · Checks-in patients upon arrival at the office, as well as obtains necessary financial, personal and/or medical updates. Enters all information accurately into the patients’ chart · Ensures that HIPAA guidelines are followed · Schedules follow-up appointments as needed · Maintains and organize patient records · Understands insurance benefits to effectively communicate to the patient. Follows the Company policies pertaining to collections and financial protocols · Understands how to work effectively within the office, partnering with the clinic staff, and providers to maintain consistency and integrity within the Company · Ensures compliance with applicable government laws, rules, regulations, and Company policies and procedures · Other duties as assigned Qualifications: · High school diploma or GED required · Experience in customer service required; experience in a clinic or medical setting strongly preferred · Excellent interpersonal skills · Ability to communicate clearly and effectively with patients and other external parties in a professional, courteous and friendly manner at all times · Must be detail-oriented and highly organized · Knowledge of patient care and examination procedures · Must be able to maintain confidentiality at all times · Bilingual (Spanish/English) strongly preferred Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities. Pay: From $16.00 per hour While performing the duties of this job, the employee is occasionally required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Repetitive motion of upper body required for extended use of computer. Required specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ortho Sport and Spine Physicians is an Equal Opportunity Employer and does not discriminate in its employment practices on the basis of race, religion, sex, color, national origin, age, disability, citizenship, genetic information, veteran status, military service, or any other characteristic protected by federal law or Georgia law.
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI has the knowledge, convening power and tools to drive change and its Individual Philanthropy Sector builds relationships with Individuals and Family Foundations to help the Institute deliver results and bring about a more equitable and sustainable world. The Individual Philanthropy Sector is part of WRI’s broader Global Development Program, which coordinates all fundraising for WRI. In this capacity, the Individual Philanthropy Team is part of a growing and evolving Individual Philanthropy program organized around principal gifts ($500,000+), major gifts ($10,000+), mid-level gifts ($1,000-$9,999), and annual fund gifts (<$1,000).
Job Highlight:
The Individual Philanthropy Coordinator will directly support a growing Individual Philanthropy Team as it engages with Individuals and Family Foundations who provide general and programmatic support to the Organization. In this role, you will support the Team with fundraising efforts and ensure it is working in coordination across the Individual Philanthropy pipeline as well as with its counterparts within the Global Development and Communications & Marketing departments. Your daily work will include administrative and operational tasks, including scheduling, budgeting and resources management. You will support the preparation of materials used for special events, donor acknowledgements and communications. You will also serve as the Individual team’s point person for internal communications. You will be supported by the Individual Philanthropy and Development Operations teams. You will report to the Senior Manager for Operations & Strategy and will have a dotted line to the Development Operations Manager. This position will be a hybrid model of remote and in-office. Candidates must be able to work from the DC office as needed to support cultivation & stewardship opportunities.
What will you do:
Donor and Prospect Engagement (40% time):
Provide all-around support for donor engagement and events, including identifying engagement opportunities across the Institute, tracking engagement in WRI’s CRM tool, Salesforce, and serving as point of contact for the communications, core development, and program teams
Manage logistics for Individual sector-led events, including event guestlists, vendor and consultant coordination, technology, guest communications and event staffing; coordinate and support event planning and follow-up activities; and assist with multi-sector events
Support digital donor engagement by generating communication lists from Salesforce reports; creating and sending email updates and appeals through the bulk email platform; and through routine data maintenance of donor contact information and engagement preferences
Support in-house fundraising and stewardship mailings, coordinate with the communications team to outsource bulk mailings, and process all returned mail
Coordinate team inputs and develop content for internal communication vehicles and Management team meetings.
Project Management & Administrative Support (35% time):
Provide general administrative support for the Individual Philanthropy team such as scheduling meetings, meeting preparation and follow-up, taking meeting notes, ordering office and IT supplies, arranging group travel, and other administrative tasks as needed
Process contracts, work orders, expense reports, and invoices to support the team’s various stewardship activities, including events, mailings, and digital outreach
Plan yearly mailing supply schedules, monitor office stocks, and place regular orders to fulfill in-house mailing needs
Follow fundraising support processes and contribute to the maintenance of the Individual Team Fundraising best practices manual
Budgeting and Financial Management (15% time):
Oversee day-to-day financial management of Individual Philanthropy Team project budgets; comply with all internal WRI budgeting and contract policies, processes and deadlines; monitor and update monthly expenses and outlook and keep budgets up to date in IBM TM1 budgeting software in coordination with Development Operations Manager
Prepare and deliver monthly budget updates for Development Operations and Individual Philanthropy Team leads
Conduct monthly, quarterly, and annual project financial closeout
What will you need:
Education: You have completed a Bachelor’s degree or equivalent.
Experience: You have 2+ years of experience with or knowledge of Microsoft Office 365, Asana, and Salesforce CRM.
Experience working in a development operation or prior fundraising experience preferred, but not required. Ability to track and monitor project progress, expenses, budgets, deadlines and project deliverables
Experience and comfort working independently, with attention to detail, and managing multiple priorities.
Languages: Proficiency in verbal and written English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary:
The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume and a cover letter by 6 April, 2023. You must apply through the WRI Careers portal to be considered. What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our Human Resources team carefully reviews all applications.
Mar 08, 2023
Full time
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI has the knowledge, convening power and tools to drive change and its Individual Philanthropy Sector builds relationships with Individuals and Family Foundations to help the Institute deliver results and bring about a more equitable and sustainable world. The Individual Philanthropy Sector is part of WRI’s broader Global Development Program, which coordinates all fundraising for WRI. In this capacity, the Individual Philanthropy Team is part of a growing and evolving Individual Philanthropy program organized around principal gifts ($500,000+), major gifts ($10,000+), mid-level gifts ($1,000-$9,999), and annual fund gifts (<$1,000).
Job Highlight:
The Individual Philanthropy Coordinator will directly support a growing Individual Philanthropy Team as it engages with Individuals and Family Foundations who provide general and programmatic support to the Organization. In this role, you will support the Team with fundraising efforts and ensure it is working in coordination across the Individual Philanthropy pipeline as well as with its counterparts within the Global Development and Communications & Marketing departments. Your daily work will include administrative and operational tasks, including scheduling, budgeting and resources management. You will support the preparation of materials used for special events, donor acknowledgements and communications. You will also serve as the Individual team’s point person for internal communications. You will be supported by the Individual Philanthropy and Development Operations teams. You will report to the Senior Manager for Operations & Strategy and will have a dotted line to the Development Operations Manager. This position will be a hybrid model of remote and in-office. Candidates must be able to work from the DC office as needed to support cultivation & stewardship opportunities.
What will you do:
Donor and Prospect Engagement (40% time):
Provide all-around support for donor engagement and events, including identifying engagement opportunities across the Institute, tracking engagement in WRI’s CRM tool, Salesforce, and serving as point of contact for the communications, core development, and program teams
Manage logistics for Individual sector-led events, including event guestlists, vendor and consultant coordination, technology, guest communications and event staffing; coordinate and support event planning and follow-up activities; and assist with multi-sector events
Support digital donor engagement by generating communication lists from Salesforce reports; creating and sending email updates and appeals through the bulk email platform; and through routine data maintenance of donor contact information and engagement preferences
Support in-house fundraising and stewardship mailings, coordinate with the communications team to outsource bulk mailings, and process all returned mail
Coordinate team inputs and develop content for internal communication vehicles and Management team meetings.
Project Management & Administrative Support (35% time):
Provide general administrative support for the Individual Philanthropy team such as scheduling meetings, meeting preparation and follow-up, taking meeting notes, ordering office and IT supplies, arranging group travel, and other administrative tasks as needed
Process contracts, work orders, expense reports, and invoices to support the team’s various stewardship activities, including events, mailings, and digital outreach
Plan yearly mailing supply schedules, monitor office stocks, and place regular orders to fulfill in-house mailing needs
Follow fundraising support processes and contribute to the maintenance of the Individual Team Fundraising best practices manual
Budgeting and Financial Management (15% time):
Oversee day-to-day financial management of Individual Philanthropy Team project budgets; comply with all internal WRI budgeting and contract policies, processes and deadlines; monitor and update monthly expenses and outlook and keep budgets up to date in IBM TM1 budgeting software in coordination with Development Operations Manager
Prepare and deliver monthly budget updates for Development Operations and Individual Philanthropy Team leads
Conduct monthly, quarterly, and annual project financial closeout
What will you need:
Education: You have completed a Bachelor’s degree or equivalent.
Experience: You have 2+ years of experience with or knowledge of Microsoft Office 365, Asana, and Salesforce CRM.
Experience working in a development operation or prior fundraising experience preferred, but not required. Ability to track and monitor project progress, expenses, budgets, deadlines and project deliverables
Experience and comfort working independently, with attention to detail, and managing multiple priorities.
Languages: Proficiency in verbal and written English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary:
The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume and a cover letter by 6 April, 2023. You must apply through the WRI Careers portal to be considered. What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our Human Resources team carefully reviews all applications.
Clark College’s Nursing Program is currently accepting applications for a full-time, permanent classified Program Specialist 2. The Program Specialist 2 is a dynamic position with two distinct yet related roles which support student success and effective program operations. This role will work collaboratively with the administrative team and bring both administrative skills and experience in success coaching, including motivation techniques, and the ability to identify barriers, and suggest success strategies. This is an opportunity to work one-on-one with students and in groups to help remove barriers to assist students in achieving their academic and career goals. The position also provides essential administrative support and communication for several department program processes related to selective admission and batch enrollment. This position is expected to be hybrid (on-campus three days per week with an option for hybrid/remote work a maximum of two days per week) and will begin May 1, 2023.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Assist in the delivery of support services to nursing students to promote student progression and improve program completion rates.
Coordinate and collaborate with the Associate Director of Outcomes, Inclusion & Support regarding new student orientation and ongoing student support.
Offer individual appointments, group sessions, or workshops to assist students in navigating systems; remove barriers, develop components of an individualized success plan, and access resources and community services.
Support new student academic orientation by leading administrative organization and facilitating student support content.
Assist students in goal setting, time management, organizational techniques, and self-care strategies.
Provide referrals to financial assistance resources, housing, food, transportation, childcare, and/or scholarships.
Provide support and training on managing test anxiety, study tips, life balance, career counseling, resume building, and APA workshops.
Develop and maintain partnerships with Clark College and community support services.
Maintain service delivery records and database with statistics required by nursing program accreditation and regulation.
Provide information to students, staff, professional partners, and the public regarding program content, policies, and activities through a variety of communication modalities (email, Canvas, Zoom, and formal documents). Direct specific inquiries from students to the appropriate nursing department or campus contact.
Work collaboratively with Nursing Department leadership and the college Advising Office personnel in the program entry process, maintain applicant status updates, and compose appropriate status notification letters to advise students of selection status.
Create and maintain accurate records of student selection and status; create, maintain, and update documents associated with scheduling and batch enrollment of all students in the nursing program. Utilizing word processing, spreadsheets, and SharePoint.
Manage multiple priorities within a dynamic environment, while providing appropriate support to students, faculty, and staff in a collaborative atmosphere.
Perform other related duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Bachelor’s degree in social sciences, education, or equivalent education/experience.
Three (3) years of experience in student services or success coaching, or a related field.
Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.
JOB READINESS/WORKING CONDITIONS:
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $3,401-$4,540/month | Step A-M (commensurate with qualifications and experience) | Range: 42 | Code: 107I
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., March 7, 2023.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105.
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
February 22, 2023 (updated)
23-00014
Feb 22, 2023
Full time
Clark College’s Nursing Program is currently accepting applications for a full-time, permanent classified Program Specialist 2. The Program Specialist 2 is a dynamic position with two distinct yet related roles which support student success and effective program operations. This role will work collaboratively with the administrative team and bring both administrative skills and experience in success coaching, including motivation techniques, and the ability to identify barriers, and suggest success strategies. This is an opportunity to work one-on-one with students and in groups to help remove barriers to assist students in achieving their academic and career goals. The position also provides essential administrative support and communication for several department program processes related to selective admission and batch enrollment. This position is expected to be hybrid (on-campus three days per week with an option for hybrid/remote work a maximum of two days per week) and will begin May 1, 2023.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Assist in the delivery of support services to nursing students to promote student progression and improve program completion rates.
Coordinate and collaborate with the Associate Director of Outcomes, Inclusion & Support regarding new student orientation and ongoing student support.
Offer individual appointments, group sessions, or workshops to assist students in navigating systems; remove barriers, develop components of an individualized success plan, and access resources and community services.
Support new student academic orientation by leading administrative organization and facilitating student support content.
Assist students in goal setting, time management, organizational techniques, and self-care strategies.
Provide referrals to financial assistance resources, housing, food, transportation, childcare, and/or scholarships.
Provide support and training on managing test anxiety, study tips, life balance, career counseling, resume building, and APA workshops.
Develop and maintain partnerships with Clark College and community support services.
Maintain service delivery records and database with statistics required by nursing program accreditation and regulation.
Provide information to students, staff, professional partners, and the public regarding program content, policies, and activities through a variety of communication modalities (email, Canvas, Zoom, and formal documents). Direct specific inquiries from students to the appropriate nursing department or campus contact.
Work collaboratively with Nursing Department leadership and the college Advising Office personnel in the program entry process, maintain applicant status updates, and compose appropriate status notification letters to advise students of selection status.
Create and maintain accurate records of student selection and status; create, maintain, and update documents associated with scheduling and batch enrollment of all students in the nursing program. Utilizing word processing, spreadsheets, and SharePoint.
Manage multiple priorities within a dynamic environment, while providing appropriate support to students, faculty, and staff in a collaborative atmosphere.
Perform other related duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Bachelor’s degree in social sciences, education, or equivalent education/experience.
Three (3) years of experience in student services or success coaching, or a related field.
Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.
JOB READINESS/WORKING CONDITIONS:
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $3,401-$4,540/month | Step A-M (commensurate with qualifications and experience) | Range: 42 | Code: 107I
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., March 7, 2023.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105.
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
February 22, 2023 (updated)
23-00014
The Evans Network of Companies
665 Hwy 74 S, Peachtree City, GA 30269
We are seeking an eager Billing Specialist to join the team in Peachtree City, GA! The Billing Specialist is responsible for ensuring accounts remain in good standing by ensuring invoices are processed timely and in a manner and/or format that meets customer specific billing requirements.
Essential Job Duties
Email Agents Customer Partner with billing exceptions and maintain communication notes on updated billing sheets
Work the Salesforce queue; respond to inquiries, invoice requests, and billing changes
Change bill to codes, rates, reference numbers, containers, and other information as needed
Submit deductions or payments to Agency and Trucks as needed
Locate any corresponding paperwork to be sent with invoices
Resend copies of invoices to customers, as requested
Reprint and resend adjusted/updated invoices, as necessary
Job Requirements
High school diploma or equivalent
Strong typing skills
Analytical and detail-oriented, with top notch organization skills
Collaborative team player
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Ability to read, speak, write, and understand English in a professional manner
Preferred Qualifications
Accounting background or banking experience
6+ months of experience in a professional office environment
6+ months processing payments
Trucking industry experience
Evans Delivery, part of the Evans Network of Companies, is a Transportation 3PL (third-party logistics) company that relentlessly pursues excellence and growth.
Feb 21, 2023
Full time
We are seeking an eager Billing Specialist to join the team in Peachtree City, GA! The Billing Specialist is responsible for ensuring accounts remain in good standing by ensuring invoices are processed timely and in a manner and/or format that meets customer specific billing requirements.
Essential Job Duties
Email Agents Customer Partner with billing exceptions and maintain communication notes on updated billing sheets
Work the Salesforce queue; respond to inquiries, invoice requests, and billing changes
Change bill to codes, rates, reference numbers, containers, and other information as needed
Submit deductions or payments to Agency and Trucks as needed
Locate any corresponding paperwork to be sent with invoices
Resend copies of invoices to customers, as requested
Reprint and resend adjusted/updated invoices, as necessary
Job Requirements
High school diploma or equivalent
Strong typing skills
Analytical and detail-oriented, with top notch organization skills
Collaborative team player
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Ability to read, speak, write, and understand English in a professional manner
Preferred Qualifications
Accounting background or banking experience
6+ months of experience in a professional office environment
6+ months processing payments
Trucking industry experience
Evans Delivery, part of the Evans Network of Companies, is a Transportation 3PL (third-party logistics) company that relentlessly pursues excellence and growth.
Piedmont Environmental Council
45 Horner Street Warrenton, VA
Position Description
Title: Bookkeeper
Manager: Director of Finance
Location: Warrenton, VA
Job Classification: Full Time Non-Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire a Bookkeeper to work in our headquarters office in Warrenton, VA. This individual will provide basic support to the Finance Department in day-to-day functions including data entry and provide analytical support for various tracking and reporting functions. PEC has a complex accounting system with over 100 cost centers, two companies and dozens of grants of various sizes and multiple donations with various restrictions.
Areas of Responsibility
Prepare all cash/check deposits and key all deposit detail into the General Ledger (GL), including online donations
Prepare and input recurring journal entries, as assigned, into the GL on a monthly basis,
Reconcile YTD donations between the GL and our CRM systems databases on a monthly basis
Key all AP invoices into the GL and run AP checks
Request Certificates of Insurance as needed
Assist with all Finance staff in the annual audit process by gathering items for the auditors
Review all staff credit card reconciliations and key into the GL
Do AP, deposit and journal entry filing as necessary
Prepare other analytical reports, as requested
Electronic preparation on annual 1099’s via QuickBooks
Interact with all PEC staff and public on financial matters and occasional interaction with members of the Board and donors
Qualifications
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Solid understanding of accounting principles
Ability to work independently after initial instruction
Ability to learn the chart of accounts and a complex list of cost centers and assign revenue and expenses in an accurate manner
Ability to prioritize among competing demands (with direction)
Experience with automated accounting and CRM systems preferred
Ability to lift up to 40 pounds on occasion
Associates Degree preferred but significant experience can be substituted for some education
Knowledge of QuickBooks Online or similar financial software preferred
Experience in a nonprofit setting preferred
Compensation
Salary range is $22.00 to $27.50 per hour (the equivalent of $45,760 to $57,200 annually) , commensurate with experience.
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
Jan 20, 2023
Full time
Position Description
Title: Bookkeeper
Manager: Director of Finance
Location: Warrenton, VA
Job Classification: Full Time Non-Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire a Bookkeeper to work in our headquarters office in Warrenton, VA. This individual will provide basic support to the Finance Department in day-to-day functions including data entry and provide analytical support for various tracking and reporting functions. PEC has a complex accounting system with over 100 cost centers, two companies and dozens of grants of various sizes and multiple donations with various restrictions.
Areas of Responsibility
Prepare all cash/check deposits and key all deposit detail into the General Ledger (GL), including online donations
Prepare and input recurring journal entries, as assigned, into the GL on a monthly basis,
Reconcile YTD donations between the GL and our CRM systems databases on a monthly basis
Key all AP invoices into the GL and run AP checks
Request Certificates of Insurance as needed
Assist with all Finance staff in the annual audit process by gathering items for the auditors
Review all staff credit card reconciliations and key into the GL
Do AP, deposit and journal entry filing as necessary
Prepare other analytical reports, as requested
Electronic preparation on annual 1099’s via QuickBooks
Interact with all PEC staff and public on financial matters and occasional interaction with members of the Board and donors
Qualifications
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Solid understanding of accounting principles
Ability to work independently after initial instruction
Ability to learn the chart of accounts and a complex list of cost centers and assign revenue and expenses in an accurate manner
Ability to prioritize among competing demands (with direction)
Experience with automated accounting and CRM systems preferred
Ability to lift up to 40 pounds on occasion
Associates Degree preferred but significant experience can be substituted for some education
Knowledge of QuickBooks Online or similar financial software preferred
Experience in a nonprofit setting preferred
Compensation
Salary range is $22.00 to $27.50 per hour (the equivalent of $45,760 to $57,200 annually) , commensurate with experience.
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position. This position is to support the project’s financing and utility research and policy advocacy as well as to provide operational and administrative support across the project.
About the Program:
WRI’s Electric School Bus Initiative (ESBI) aims to collaborate with partners and communities to build unstoppable momentum toward an equitable transition of the U.S. school bus fleet to electric by 2030, bringing health, climate, and economic benefits to children and families across the country and normalizing electric mobility for an entire generation. The Initiative sits at the intersection of WRI’s Climate, Cities, and Energy programmatic areas.
https://electricschoolbusinitiative.org/
Job Highlight: In this role, you will work as part of a team to support subject matter experts on research and education activities that answer questions like: What funding and financing is available to support electric school bus procurement? What are the barriers to accessing these resources, and how can these be overcome, especially for underserved districts? What is the role for electric utilities in supporting this transition? You will execute qualitative and quantitative research and analysis tasks that inform the ESBI’s policy advocacy efforts and implementation activities, centering equity across all work. Additionally, you will develop and implement new processes to streamline internal coordination, foster team cohesion, and improve project delivery. You will provide administrative and logistical support across the ESBI program, including to the ESBI Director. You will work closely with colleagues across the Initiative and will work closely within the two primary workstreams where this position is housed: Funding & Finance and Management & Operations.
You will report to the Project Manager with secondary reporting lines to the eMobility Financial Solutions Manager and Project Director.
What you will do:
Research Assistance (30%)
Undertake research with guidance from colleagues, including collection and synthesis of qualitative and quantitative information.
Review publications, utility regulatory dockets, interview transcripts, program data, and other sources to draw out insights and learnings as directed.
Attend and summarize key takeaways from webinars, meetings, and virtual workshops/conferences discussing transportation electrification, funding & finance, utility regulation and other topics.
Communication, engagement, and coordination (20%)
Support development of slide decks, draft memorandums and other resources for internal and external audiences to convey information, present analysis, and provide recommendations.
Participate in engagement with internal and external partners and stakeholders to strengthen relationships and collaborate on projects.
Assist in coordination of publications through development and review processes.
Administrative Assistance (50%)
Design and implement efforts to increase team efficiency through streamlined internal coordination, better meeting practices, improved program organization
Ensure effective internal coordination by arranging internal meetings, preparing agenda items, taking notes
Create and maintain internal knowledge repositories, files, datasets, organizational charts, notes for the ESBI program to improve internal knowledge sharing and organization
Provide guidance to staff on travel logistics and provide direct travel support to the project lead
What you will need:
Education: You have a Bachelor’s degree in any field including humanities, social sciences, hard sciences, math or engineering
Experience: You have 0-2+ years full-time relevant work experience. You have had exposure to or experience with policy, communications, program administration or project management, or research in any related field such as energy, public health, community engagement, EV transition, transportation, or others,
Coursework, experience, or interest in economics, finance, or cost-benefit analysis
Experience using various Microsoft Office tools such as PowerPoint, Word, and Excel
Languages: You have written and verbal proficiency in English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.
How to Apply: Please submit a resume with cover letter by the date of January 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organisational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognising our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jan 10, 2023
Full time
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position. This position is to support the project’s financing and utility research and policy advocacy as well as to provide operational and administrative support across the project.
About the Program:
WRI’s Electric School Bus Initiative (ESBI) aims to collaborate with partners and communities to build unstoppable momentum toward an equitable transition of the U.S. school bus fleet to electric by 2030, bringing health, climate, and economic benefits to children and families across the country and normalizing electric mobility for an entire generation. The Initiative sits at the intersection of WRI’s Climate, Cities, and Energy programmatic areas.
https://electricschoolbusinitiative.org/
Job Highlight: In this role, you will work as part of a team to support subject matter experts on research and education activities that answer questions like: What funding and financing is available to support electric school bus procurement? What are the barriers to accessing these resources, and how can these be overcome, especially for underserved districts? What is the role for electric utilities in supporting this transition? You will execute qualitative and quantitative research and analysis tasks that inform the ESBI’s policy advocacy efforts and implementation activities, centering equity across all work. Additionally, you will develop and implement new processes to streamline internal coordination, foster team cohesion, and improve project delivery. You will provide administrative and logistical support across the ESBI program, including to the ESBI Director. You will work closely with colleagues across the Initiative and will work closely within the two primary workstreams where this position is housed: Funding & Finance and Management & Operations.
You will report to the Project Manager with secondary reporting lines to the eMobility Financial Solutions Manager and Project Director.
What you will do:
Research Assistance (30%)
Undertake research with guidance from colleagues, including collection and synthesis of qualitative and quantitative information.
Review publications, utility regulatory dockets, interview transcripts, program data, and other sources to draw out insights and learnings as directed.
Attend and summarize key takeaways from webinars, meetings, and virtual workshops/conferences discussing transportation electrification, funding & finance, utility regulation and other topics.
Communication, engagement, and coordination (20%)
Support development of slide decks, draft memorandums and other resources for internal and external audiences to convey information, present analysis, and provide recommendations.
Participate in engagement with internal and external partners and stakeholders to strengthen relationships and collaborate on projects.
Assist in coordination of publications through development and review processes.
Administrative Assistance (50%)
Design and implement efforts to increase team efficiency through streamlined internal coordination, better meeting practices, improved program organization
Ensure effective internal coordination by arranging internal meetings, preparing agenda items, taking notes
Create and maintain internal knowledge repositories, files, datasets, organizational charts, notes for the ESBI program to improve internal knowledge sharing and organization
Provide guidance to staff on travel logistics and provide direct travel support to the project lead
What you will need:
Education: You have a Bachelor’s degree in any field including humanities, social sciences, hard sciences, math or engineering
Experience: You have 0-2+ years full-time relevant work experience. You have had exposure to or experience with policy, communications, program administration or project management, or research in any related field such as energy, public health, community engagement, EV transition, transportation, or others,
Coursework, experience, or interest in economics, finance, or cost-benefit analysis
Experience using various Microsoft Office tools such as PowerPoint, Word, and Excel
Languages: You have written and verbal proficiency in English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.
How to Apply: Please submit a resume with cover letter by the date of January 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organisational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognising our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
POSITION OVERVIEW
TED-Ed is looking for an enthusiastic, multi-talented TED-Ed Production and Publishing Intern to work closely with TED-Ed’s Production and Growth & Social Teams to help with the launch of TED-Ed YouTube channels in a variety of languages including Arabic, German, Hindi, Japanese, Mandarin, Spanish and Thai.
At TED, we seek to bridge, include, and diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.
RESPONSIBILITIES
Production
Review video assets before they’re sent to our dubbing studio
Upload returned works in progress files from our dubbing studio onto our platform
Inform team members videos are ready for review
Quality control of localized videos and related metadata as assets are received
Maintain dubbing Airtable records
Publishing
Write copy for call to action for all dubbed videos
Upload videos to localized YouTube channels, prepare them to be published, and finalize publishing
Responsible for monitoring engagement on videos including comments, troubleshooting
Track and record one hr view data for uploaded videos
Maintain publishing records on Airtable and Dropbox
QUALIFICATIONS / SKILLS:
Required:
Current undergraduate or graduate student eligible for college credit
Proficient in Google Suite
Excellent written and verbal communication skills
Fundamental knowledge of YouTube
Can work independently and feels comfortable taking initiative on new projects
Tested ability to multitask without sacrificing organizational details
Solid understanding of international youth/education-related spaces preferred
Must be able to work Eastern Standard Time working hours
Is proficient with one or more of the following languages (in addition to English):
Arabic
German
Hindi
Japanese
Mandarin
Spanish
Thai
The ideal candidate:
Experience with content management systems
Is comfortable in a dynamic and fast-paced work environment
Has experience working in a professional working environment remotely
Loves creating system structures and is incredibly detail-oriented
Thinks creatively and proactively solves problems
Enjoys collaborating with others and working across teams
Time commitment:
Approximately 15 hours/week.
BENEFITS:
Practical experience working for a non-profit, with a focus in production and publishing
Shadowing, mentoring, and training opportunities with experienced, knowledgeable professionals
WORKPLACE CONDITIONS / PHYSICAL, MENTAL AND VISUAL DEMANDS
General: Office environment
Physical: Repetitive movement of wrists, hands, and/or fingers
Mental/Visual: Concentrated mental and/or visual attention; work involves performing tasks to very close accuracy and quality specifications
Machines, Tools, Equipment, Electronic Devices, Computer Software: Ability to use common office equipment such as telephone, computer and copier
Computer programs to include MS Office, Mac programs, Google Docs, functional related databases
Travel: Upon request
Aug 18, 2022
Intern
POSITION OVERVIEW
TED-Ed is looking for an enthusiastic, multi-talented TED-Ed Production and Publishing Intern to work closely with TED-Ed’s Production and Growth & Social Teams to help with the launch of TED-Ed YouTube channels in a variety of languages including Arabic, German, Hindi, Japanese, Mandarin, Spanish and Thai.
At TED, we seek to bridge, include, and diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.
RESPONSIBILITIES
Production
Review video assets before they’re sent to our dubbing studio
Upload returned works in progress files from our dubbing studio onto our platform
Inform team members videos are ready for review
Quality control of localized videos and related metadata as assets are received
Maintain dubbing Airtable records
Publishing
Write copy for call to action for all dubbed videos
Upload videos to localized YouTube channels, prepare them to be published, and finalize publishing
Responsible for monitoring engagement on videos including comments, troubleshooting
Track and record one hr view data for uploaded videos
Maintain publishing records on Airtable and Dropbox
QUALIFICATIONS / SKILLS:
Required:
Current undergraduate or graduate student eligible for college credit
Proficient in Google Suite
Excellent written and verbal communication skills
Fundamental knowledge of YouTube
Can work independently and feels comfortable taking initiative on new projects
Tested ability to multitask without sacrificing organizational details
Solid understanding of international youth/education-related spaces preferred
Must be able to work Eastern Standard Time working hours
Is proficient with one or more of the following languages (in addition to English):
Arabic
German
Hindi
Japanese
Mandarin
Spanish
Thai
The ideal candidate:
Experience with content management systems
Is comfortable in a dynamic and fast-paced work environment
Has experience working in a professional working environment remotely
Loves creating system structures and is incredibly detail-oriented
Thinks creatively and proactively solves problems
Enjoys collaborating with others and working across teams
Time commitment:
Approximately 15 hours/week.
BENEFITS:
Practical experience working for a non-profit, with a focus in production and publishing
Shadowing, mentoring, and training opportunities with experienced, knowledgeable professionals
WORKPLACE CONDITIONS / PHYSICAL, MENTAL AND VISUAL DEMANDS
General: Office environment
Physical: Repetitive movement of wrists, hands, and/or fingers
Mental/Visual: Concentrated mental and/or visual attention; work involves performing tasks to very close accuracy and quality specifications
Machines, Tools, Equipment, Electronic Devices, Computer Software: Ability to use common office equipment such as telephone, computer and copier
Computer programs to include MS Office, Mac programs, Google Docs, functional related databases
Travel: Upon request
Job Summary
At District Court, we carry out our mission of serving the public with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity. Find your calling with us! Our team is currently looking for a Court Assistant II to join a dynamic and innovative group of team members working in a Court Assistant classification. This position will perform a wide variety of technical operations requiring specialized legal knowledge. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).
As a Court Assistant II, your typical daily responsibilities will be to:
Process case filings that come from various law enforcement, prosecuting authority agencies, and from the members of the public;
Provide information to the public, co-workers, and outside agencies concerning case or court process-related information;
Participate in daily team assignments in support of Court’s operations;
Maintain multiple data and case management systems;
Assist in training of other assigned staff;
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Qualifications
Two years of business office work experience is required; experience in a legal field office setting and knowledge of the court processes are highly desirable.
45 credit hours of post-high school education in studies related to the work of class may be substituted for one year of required experience.
Success in this position requires:
Ability to work independently in a high-pressure environment and follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems
Ability to establish and maintain effective working relationships with management and peers, as well as the general public served by the department.
Effective communication and conflict resolution skills.
Proficient technological skills in computer programs and applications.
Ability to maintain strict confidentiality.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.503 ($18.44 - $23.52) per hour
Jul 13, 2022
Full time
Job Summary
At District Court, we carry out our mission of serving the public with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity. Find your calling with us! Our team is currently looking for a Court Assistant II to join a dynamic and innovative group of team members working in a Court Assistant classification. This position will perform a wide variety of technical operations requiring specialized legal knowledge. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).
As a Court Assistant II, your typical daily responsibilities will be to:
Process case filings that come from various law enforcement, prosecuting authority agencies, and from the members of the public;
Provide information to the public, co-workers, and outside agencies concerning case or court process-related information;
Participate in daily team assignments in support of Court’s operations;
Maintain multiple data and case management systems;
Assist in training of other assigned staff;
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Qualifications
Two years of business office work experience is required; experience in a legal field office setting and knowledge of the court processes are highly desirable.
45 credit hours of post-high school education in studies related to the work of class may be substituted for one year of required experience.
Success in this position requires:
Ability to work independently in a high-pressure environment and follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems
Ability to establish and maintain effective working relationships with management and peers, as well as the general public served by the department.
Effective communication and conflict resolution skills.
Proficient technological skills in computer programs and applications.
Ability to maintain strict confidentiality.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.503 ($18.44 - $23.52) per hour
CASA of Adams & Broomfield Counties
Westminster, Colorado
Who we are: CASA of Adams and Broomfield Counties is a 501(c)(3) non-profit organization with a mission to provide specially selected and trained community volunteers to advocate for abused and neglected children in the pursuit of safe and permanent homes. Court Appointed Special Advocate (CASA) Volunteers help fight for a child’s right to be safe, ensure that they are treated with dignity, and assure their safe passage out of foster care. CASA of Adams & Broomfield Counties recruits, trains, and supervises a diverse and inclusive community of volunteers who donate their time to be the voice for abused and neglected children who are in the court system. Our volunteers fight for children; we fight for children and our volunteers. We thrive when our people thrive.
CASA of Adams & Broomfield Counties works with more than 300 CASA Volunteers annually. Our volunteers strive to work with more than 1,600 children who have been physically, sexually, or emotionally abused or neglected. The children are in dire need of a caring, committed advocate, and CASA of Adams & Broomfield Counties is continually identifying and recruiting more great community members to become CASA Volunteers. Child advocacy is our responsibility and our calling.
Diversity, Equity, and Inclusion: Equity and inclusion are central to our lives. Our children come from all walks of life. Our Board of Directors, our volunteers, and our rock star team come from all walks of life. CASA honors and welcomes diverse backgrounds and lived experiences. We build and cultivate a culture of diversity, equity, and inclusion. We value everyone’s unique voice and lived experience, and we encourage our team to bring their authentic selves to work.
Who you are:
You are detailed, adaptable, disciplined, and a creative problem solver. You are well organized; you handle day to day administrative tasks that are part of the CEO’s role, so that the CEO can focus on high-level leadership and strategy functions. You interact seamlessly and with professional demeanor across a broad range of individuals including the Senior Management Team, Board of Directors, our team, and volunteers. You have sound judgement and the ability to prioritize your and the CEO’s time. You are an ambassador for CASA, interacting with child welfare professionals, judicial officers, our Board, leadership, team, volunteers, and community. You promote CASA and our mission to recruit advocates, volunteers, supporters, and community partners.
Hours: Full-time
Headquarters Location: 11860 Pecos Street, Westminster, CO 80234
Reports To: Chief Executive Officer (CEO)
Description of Duties:
Completes a broad variety of administrative tasks for the CASA CEO including preparing correspondence that is sometimes confidential, compiling documents, and communications.
Schedules meetings on behalf of the CEO
Coordinate all Executive Team meetings and retreats, schedule all staff meetings.
Conserves CEO’s time by reading, routing, and researching correspondence; drafting communications to include emails, letters, meeting notes, and reports.
Act as a liaison and provides support to CASA Leadership team.
Arranges teleconferences: Zoom meetings, Teams Meeting, etc.
Works with Operations Manager to coordinate, manage, inventory team IT needs.
Superb written communication skills, including report writing, creating presentations in PowerPoint and Adobe, email correspondence, and verbal communication skills, particularly in dealing with people from diverse backgrounds.
Provide hospitality to all guests.
In concert with the Operations Manager, evaluates and assists in the development of office policies and procedures.
Process and distribute daily mail.
Answer main phone line.
Assists Operations Manager with QuickBooks entries and monthly financial reports as required.
Works in all the organization’s systems including Office365, Optima, Bloomerang, and QuickBooks.
Minimum Qualifications for Position:
High school diploma or equivalent education required, Bachelor’s Degree a plus.
Required 3 to 5 years of professional C-Suite executive level support or experience in similar position in a similarly sized organization.
Experience working with Executive Leadership, Board members, and volunteers.
Superb verbal, written, and interpersonal communication skills.
Strong visual presentation skills.
Ability to manage multiple concurrent tasks, be flexible, and meet tight deadlines.
Ability to interpret, follow, and recommend policies and procedures.
A respect for confidentiality.
Passion for helping abused and neglected children, and ability to engage prospects with same passion.
Proficiency in Microsoft Office 365 and other productivity tools, with an aptitude for learning new software and systems.
Clear a criminal history background check.
Salary and Benefits:
Annual Salary Range: $47,500 - $50,000
Benefits offered:
Health
Dental
Vision
401k-3% Match
Unlimited Paid Time off after 90 days
Professional development & training opportunities
Applying:
To apply, please submit a cover letter and resume using the link provided. No phone calls please.
https://casa17th.bamboohr.com/jobs/view.php?id=27&source=aWQ9Mjc%3D
For more information about CASA of Adams & Broomfield Counties visit CASA17th.org.
EEOC:
CASA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Jul 05, 2022
Full time
Who we are: CASA of Adams and Broomfield Counties is a 501(c)(3) non-profit organization with a mission to provide specially selected and trained community volunteers to advocate for abused and neglected children in the pursuit of safe and permanent homes. Court Appointed Special Advocate (CASA) Volunteers help fight for a child’s right to be safe, ensure that they are treated with dignity, and assure their safe passage out of foster care. CASA of Adams & Broomfield Counties recruits, trains, and supervises a diverse and inclusive community of volunteers who donate their time to be the voice for abused and neglected children who are in the court system. Our volunteers fight for children; we fight for children and our volunteers. We thrive when our people thrive.
CASA of Adams & Broomfield Counties works with more than 300 CASA Volunteers annually. Our volunteers strive to work with more than 1,600 children who have been physically, sexually, or emotionally abused or neglected. The children are in dire need of a caring, committed advocate, and CASA of Adams & Broomfield Counties is continually identifying and recruiting more great community members to become CASA Volunteers. Child advocacy is our responsibility and our calling.
Diversity, Equity, and Inclusion: Equity and inclusion are central to our lives. Our children come from all walks of life. Our Board of Directors, our volunteers, and our rock star team come from all walks of life. CASA honors and welcomes diverse backgrounds and lived experiences. We build and cultivate a culture of diversity, equity, and inclusion. We value everyone’s unique voice and lived experience, and we encourage our team to bring their authentic selves to work.
Who you are:
You are detailed, adaptable, disciplined, and a creative problem solver. You are well organized; you handle day to day administrative tasks that are part of the CEO’s role, so that the CEO can focus on high-level leadership and strategy functions. You interact seamlessly and with professional demeanor across a broad range of individuals including the Senior Management Team, Board of Directors, our team, and volunteers. You have sound judgement and the ability to prioritize your and the CEO’s time. You are an ambassador for CASA, interacting with child welfare professionals, judicial officers, our Board, leadership, team, volunteers, and community. You promote CASA and our mission to recruit advocates, volunteers, supporters, and community partners.
Hours: Full-time
Headquarters Location: 11860 Pecos Street, Westminster, CO 80234
Reports To: Chief Executive Officer (CEO)
Description of Duties:
Completes a broad variety of administrative tasks for the CASA CEO including preparing correspondence that is sometimes confidential, compiling documents, and communications.
Schedules meetings on behalf of the CEO
Coordinate all Executive Team meetings and retreats, schedule all staff meetings.
Conserves CEO’s time by reading, routing, and researching correspondence; drafting communications to include emails, letters, meeting notes, and reports.
Act as a liaison and provides support to CASA Leadership team.
Arranges teleconferences: Zoom meetings, Teams Meeting, etc.
Works with Operations Manager to coordinate, manage, inventory team IT needs.
Superb written communication skills, including report writing, creating presentations in PowerPoint and Adobe, email correspondence, and verbal communication skills, particularly in dealing with people from diverse backgrounds.
Provide hospitality to all guests.
In concert with the Operations Manager, evaluates and assists in the development of office policies and procedures.
Process and distribute daily mail.
Answer main phone line.
Assists Operations Manager with QuickBooks entries and monthly financial reports as required.
Works in all the organization’s systems including Office365, Optima, Bloomerang, and QuickBooks.
Minimum Qualifications for Position:
High school diploma or equivalent education required, Bachelor’s Degree a plus.
Required 3 to 5 years of professional C-Suite executive level support or experience in similar position in a similarly sized organization.
Experience working with Executive Leadership, Board members, and volunteers.
Superb verbal, written, and interpersonal communication skills.
Strong visual presentation skills.
Ability to manage multiple concurrent tasks, be flexible, and meet tight deadlines.
Ability to interpret, follow, and recommend policies and procedures.
A respect for confidentiality.
Passion for helping abused and neglected children, and ability to engage prospects with same passion.
Proficiency in Microsoft Office 365 and other productivity tools, with an aptitude for learning new software and systems.
Clear a criminal history background check.
Salary and Benefits:
Annual Salary Range: $47,500 - $50,000
Benefits offered:
Health
Dental
Vision
401k-3% Match
Unlimited Paid Time off after 90 days
Professional development & training opportunities
Applying:
To apply, please submit a cover letter and resume using the link provided. No phone calls please.
https://casa17th.bamboohr.com/jobs/view.php?id=27&source=aWQ9Mjc%3D
For more information about CASA of Adams & Broomfield Counties visit CASA17th.org.
EEOC:
CASA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Business Services Assistant (Full-Time)
Reports To: Business Services Supervisor – Student Accounts
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Do you enjoy greeting and making people feel welcome? If so, Hawkeye Community College has a great opportunity for you!
The Business Office is looking for a full-time Business Services Assistant to join their team. While working as the Business Services Assistant, you are the first impression of Hawkeye Community College that students and the community experience.
This full-time position is located on Hawkeye Community Colleges main campus providing excellent customer service by phone and/or in person to students, staff and visitors. Furthermore, the Business Services Assistant works primarily with the Business Office performing a variety of tasks and assisting in departmental projects.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Answers the multi-line phone system and directs calls to appropriate areas.
Greets walk-in traffic in friendly and professional manner.
Provides general information in response to public or official inquiries.
Accurately inputs information
Releases and applies student restrictions and holds.
Verifies account payable checks with invoices and prepares for mailing.
Prepares miscellaneous spreadsheets and correspondence.
Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc.
Scans and updates data in File Director.
Researches and resolves outstanding student checks.
Provides back up and assists other Business Office personnel.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
One year of receptionist/clerical experience or one year of related education or an equivalent combination of education and experience totaling one year.
Demonstrated strong computer skills including a proficiency in Microsoft Office and Google Suite programs.
Demonstrated ability to work with diverse populations (faculty, staff, students, and general public) in a professional and personable manner.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated ability related to organization, time management, and verbal communication skills.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Preferred Qualifications
Administrative Office Management or similar Associate Degree.
2 years or more related office experience.
Employment Status
Full time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Anticipated schedule is: Monday – Friday 8:00am – 4:30pm with occasional evening hours.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment and submit the following: Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following: Describe your skills and experience using computers in an office setting. Include specific programs Word, Excel and Google Suite utilized.
Describe your experience providing customer service to students, faculty, staff, and/or the general public as well as to a diverse group of people.
Describe your experience with phone systems, specifically a multi-line phone system.
Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
May 02, 2022
Full time
Business Services Assistant (Full-Time)
Reports To: Business Services Supervisor – Student Accounts
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Do you enjoy greeting and making people feel welcome? If so, Hawkeye Community College has a great opportunity for you!
The Business Office is looking for a full-time Business Services Assistant to join their team. While working as the Business Services Assistant, you are the first impression of Hawkeye Community College that students and the community experience.
This full-time position is located on Hawkeye Community Colleges main campus providing excellent customer service by phone and/or in person to students, staff and visitors. Furthermore, the Business Services Assistant works primarily with the Business Office performing a variety of tasks and assisting in departmental projects.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Answers the multi-line phone system and directs calls to appropriate areas.
Greets walk-in traffic in friendly and professional manner.
Provides general information in response to public or official inquiries.
Accurately inputs information
Releases and applies student restrictions and holds.
Verifies account payable checks with invoices and prepares for mailing.
Prepares miscellaneous spreadsheets and correspondence.
Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc.
Scans and updates data in File Director.
Researches and resolves outstanding student checks.
Provides back up and assists other Business Office personnel.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent.
One year of receptionist/clerical experience or one year of related education or an equivalent combination of education and experience totaling one year.
Demonstrated strong computer skills including a proficiency in Microsoft Office and Google Suite programs.
Demonstrated ability to work with diverse populations (faculty, staff, students, and general public) in a professional and personable manner.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated ability related to organization, time management, and verbal communication skills.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Preferred Qualifications
Administrative Office Management or similar Associate Degree.
2 years or more related office experience.
Employment Status
Full time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Anticipated schedule is: Monday – Friday 8:00am – 4:30pm with occasional evening hours.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete an online application at www.hawkeyecollege.edu/employment and submit the following: Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following: Describe your skills and experience using computers in an office setting. Include specific programs Word, Excel and Google Suite utilized.
Describe your experience providing customer service to students, faculty, staff, and/or the general public as well as to a diverse group of people.
Describe your experience with phone systems, specifically a multi-line phone system.
Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
J ob Description:
Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support
Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply NOW!
What you will do! You will provide executive support to the Chief Medical Officer, such as maintaining calendars and task lists; supporting meetings, including agenda and minutes completion; composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials.
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans .
This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.
WHAT WE ARE LOOKING FOR:
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Excellent computer skills to include knowledge of Microsoft Word, Access, Publisher, PowerPoint, and Excel.
3 years office experience in a medical setting, preferred.
Excellent written and oral communication skills.
Strong organizational skills, with the flexibility to adjust to shifting priorities.
Previous procurement training or ability to attend such trainings.
Accounting and/or budget experience.
Negotiation experience.
How to apply:
Complete the online application
Attach a resume and a cover Letter describing how your experience meets the Requested Attributes listed above.
Feb 04, 2022
Full time
J ob Description:
Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support
Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply NOW!
What you will do! You will provide executive support to the Chief Medical Officer, such as maintaining calendars and task lists; supporting meetings, including agenda and minutes completion; composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials.
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans .
This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.
WHAT WE ARE LOOKING FOR:
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Excellent computer skills to include knowledge of Microsoft Word, Access, Publisher, PowerPoint, and Excel.
3 years office experience in a medical setting, preferred.
Excellent written and oral communication skills.
Strong organizational skills, with the flexibility to adjust to shifting priorities.
Previous procurement training or ability to attend such trainings.
Accounting and/or budget experience.
Negotiation experience.
How to apply:
Complete the online application
Attach a resume and a cover Letter describing how your experience meets the Requested Attributes listed above.
Midwest Renewable Energy Association
Remote or Custer, WI
Position Classification: Part-time, Non-Exempt (Hourly)
32 Hours/Week
Reports To: Operations Director
Wage: $17-$20/hour (Salary is commensurate with experience)
Based: Remotely or at MREA office in Custer, Wisconsin
Approximate Start Date: January/February 2021
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Job Description
The Accounting & HR Coordinator is responsible for accounting and payroll functions including submitting payroll, data entry, record keeping of financial transactions, exporting and preparing reports from QuickBooks, credit card receipt entry, assisting in accounts payable and receivable, and complying with local, state & federal government reporting requirements (withholding, social security, W2s, 1099s, and so on). They will work closely with the Operations Director to ensure compliance with MREA financial policies and procedures.
In addition, this individual will lead new employee onboarding as well as assist in the hiring process for MREA vacancies, assist in annual financial and worker’s compensation audit preparations, filing of annual non-profit permits and licenses, and event registration support as needed.
Key Responsibilities
General Administration
Participate in MREA staff meetings and planning sessions as needed
Maintain instructional documents for position description, coordinate with others as needed
Collection and maintenance of contractor and onsite visitor certificates of insurance
Assist in monitoring of app performance and needs assessments as necessary (virtual time tracking, etc.)
Assist in maintaining Staff Resources digital information center (internal instructional documents, formal policy and procedures, travel reimbursement templates, position descriptions, etc.)
Financial
Be aware of, compliant with, and able to answer questions related to MREA financial policy and procedures as written by Management and approved by the MREA Board of Directors.
Taxes
Complete reporting and payments related to all necessary taxes (Payroll, unemployment, sales and use, 1099s, etc.)
Maintain records for all filings
Collect and maintain W9 records
Payroll (Managed through QuickBooks)
Process payroll bi-weekly and in a timely manner for 18 permanent staff (on average) and many unique, limited term employees from multiple states
Complete annual W2 filings
Assist Operations Director in managing employee timesheet policy compliance
Accounts Receivable (Managed through QuickBooks)
Assist in generating invoices per employee request and follow up with employees when customer accounts are past due
Enter income from multiple income sources (PayPal/Credit Card, Square, Direct Deposit)
Enter cash and check income*
Weekly bank deposits*
Accounts Payable (Managed through QuickBooks)
Print checks weekly per Management Team’s approval*
File checks weekly for archives*
Enter credit card expenses
Prepare class expense breakdowns as needed (Email marketing, etc.)
Assist in entering bills and monitoring due dates
Manage and review staff travel reimbursements for submission to Operations Director
Annual Audits
Assistance in preparing books for annual audit and work with Operations Director and external accountant to complete necessary audit tasks
Assist in gathering reports for Worker’s Compensation audit as necessary
Preparation of financial reports
By Request & quarterly financial report distribution to program leads
Entry of annual approved budget
Reconciliations
Perform monthly reconciliations of MREA checking accounts*
Perform report reconciliations in partnership with staff area leads/management (membership, courses, etc.) with assistance from Operations Director as necessary
Assistance in quarterly reconciliation of statements and balance sheets for review by external accountant and review by MREA Board of Directors.
End of year time off (vacation and holiday) accrual reconciliations for hourly staff
Perform monthly reconciliation for unclassified items
*Task dependent on employee location
Events
Be aware of, compliant with, and able to answer questions regarding event financial policy and procedures
Be a part of the financial team during The Energy Fair and other events as necessary
Human Resources
Work with the MREA Leadership team with hiring process for all new hires,
Assist in creation of vacancies
Posting of vacancies
Interviewing candidates as necessary
New hire paperwork & reporting
Assist and lead new hire onboarding as necessary
Work with staff to ensure compliance with MREA personnel policies and Employee Handbook
Be available to answer employee questions regarding Employee Handbook
Assist in maintenance of personnel records ensuring legal compliance including confidentiality
Personnel
Attend staff meetings and professional development days as needed
Participate in annual self-review
Participate in MREA Board of Director meetings and planning sessions as necessary
Support MREA events and activities, as needed
Qualifications
A successful candidate will be/have:
Results oriented and self-directed, with a passion for the MREA’s mission
Organized and focused with proven ability to prioritize and complete activities with deadlines
Consistent and maintain a high attention to detail
Comfortable with their work being reviewed by internal and external parties (co-workers, Board of Directors, audit firms, accountants)
Comfortable working on their own as well as one-on-one with many different staff
Able to keep records and data confidential
Proficient in QuickBooks, Excel, and Microsoft Office
Experienced in delivering friendly customer relations
2 years demonstratable professional experience in a related field (accounting, business administration, finance, etc.)
Have knowledge of generally accepted account principles.
Preference will be given to candidates who have:
An associates or bachelor’s degree in a related field, including accounting, business administration, or finance
A strong understanding of business and income tax worksheets, computations, and filings
Experience in services related specifically to payroll
Experience in completing necessary 501(c)(3) organization taxes
3+ years of professional experience in a related field
Experiencing performing non-profit taxes
Compensation & Benefits
Salary is commensurate with experience
Paid vacation & holidays
Paid wellness leave
Remote work eligible
Flexible work environment
Free electric vehicle charging at Custer Office
Casual dress code
Free registration to MREA trainings
Paid training when necessary/applicable
About MREA
Mission: The MREA promotes renewable energy, energy efficiency, and sustainable living through education and demonstration.
MREA is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment in a manner that violates the law. MREA is committed to building a diverse staff and strongly encourages applications from qualified people regardless of their age, ancestry, color, creed, disability, marital status, military status, mental or physical disability, source of income, national origin, race, religion, sexual orientation, gender, gender identity, or any other class protected by law. MREA does not discriminate on the basis of these characteristics in any personnel action.
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Dec 22, 2021
Part time
Position Classification: Part-time, Non-Exempt (Hourly)
32 Hours/Week
Reports To: Operations Director
Wage: $17-$20/hour (Salary is commensurate with experience)
Based: Remotely or at MREA office in Custer, Wisconsin
Approximate Start Date: January/February 2021
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Job Description
The Accounting & HR Coordinator is responsible for accounting and payroll functions including submitting payroll, data entry, record keeping of financial transactions, exporting and preparing reports from QuickBooks, credit card receipt entry, assisting in accounts payable and receivable, and complying with local, state & federal government reporting requirements (withholding, social security, W2s, 1099s, and so on). They will work closely with the Operations Director to ensure compliance with MREA financial policies and procedures.
In addition, this individual will lead new employee onboarding as well as assist in the hiring process for MREA vacancies, assist in annual financial and worker’s compensation audit preparations, filing of annual non-profit permits and licenses, and event registration support as needed.
Key Responsibilities
General Administration
Participate in MREA staff meetings and planning sessions as needed
Maintain instructional documents for position description, coordinate with others as needed
Collection and maintenance of contractor and onsite visitor certificates of insurance
Assist in monitoring of app performance and needs assessments as necessary (virtual time tracking, etc.)
Assist in maintaining Staff Resources digital information center (internal instructional documents, formal policy and procedures, travel reimbursement templates, position descriptions, etc.)
Financial
Be aware of, compliant with, and able to answer questions related to MREA financial policy and procedures as written by Management and approved by the MREA Board of Directors.
Taxes
Complete reporting and payments related to all necessary taxes (Payroll, unemployment, sales and use, 1099s, etc.)
Maintain records for all filings
Collect and maintain W9 records
Payroll (Managed through QuickBooks)
Process payroll bi-weekly and in a timely manner for 18 permanent staff (on average) and many unique, limited term employees from multiple states
Complete annual W2 filings
Assist Operations Director in managing employee timesheet policy compliance
Accounts Receivable (Managed through QuickBooks)
Assist in generating invoices per employee request and follow up with employees when customer accounts are past due
Enter income from multiple income sources (PayPal/Credit Card, Square, Direct Deposit)
Enter cash and check income*
Weekly bank deposits*
Accounts Payable (Managed through QuickBooks)
Print checks weekly per Management Team’s approval*
File checks weekly for archives*
Enter credit card expenses
Prepare class expense breakdowns as needed (Email marketing, etc.)
Assist in entering bills and monitoring due dates
Manage and review staff travel reimbursements for submission to Operations Director
Annual Audits
Assistance in preparing books for annual audit and work with Operations Director and external accountant to complete necessary audit tasks
Assist in gathering reports for Worker’s Compensation audit as necessary
Preparation of financial reports
By Request & quarterly financial report distribution to program leads
Entry of annual approved budget
Reconciliations
Perform monthly reconciliations of MREA checking accounts*
Perform report reconciliations in partnership with staff area leads/management (membership, courses, etc.) with assistance from Operations Director as necessary
Assistance in quarterly reconciliation of statements and balance sheets for review by external accountant and review by MREA Board of Directors.
End of year time off (vacation and holiday) accrual reconciliations for hourly staff
Perform monthly reconciliation for unclassified items
*Task dependent on employee location
Events
Be aware of, compliant with, and able to answer questions regarding event financial policy and procedures
Be a part of the financial team during The Energy Fair and other events as necessary
Human Resources
Work with the MREA Leadership team with hiring process for all new hires,
Assist in creation of vacancies
Posting of vacancies
Interviewing candidates as necessary
New hire paperwork & reporting
Assist and lead new hire onboarding as necessary
Work with staff to ensure compliance with MREA personnel policies and Employee Handbook
Be available to answer employee questions regarding Employee Handbook
Assist in maintenance of personnel records ensuring legal compliance including confidentiality
Personnel
Attend staff meetings and professional development days as needed
Participate in annual self-review
Participate in MREA Board of Director meetings and planning sessions as necessary
Support MREA events and activities, as needed
Qualifications
A successful candidate will be/have:
Results oriented and self-directed, with a passion for the MREA’s mission
Organized and focused with proven ability to prioritize and complete activities with deadlines
Consistent and maintain a high attention to detail
Comfortable with their work being reviewed by internal and external parties (co-workers, Board of Directors, audit firms, accountants)
Comfortable working on their own as well as one-on-one with many different staff
Able to keep records and data confidential
Proficient in QuickBooks, Excel, and Microsoft Office
Experienced in delivering friendly customer relations
2 years demonstratable professional experience in a related field (accounting, business administration, finance, etc.)
Have knowledge of generally accepted account principles.
Preference will be given to candidates who have:
An associates or bachelor’s degree in a related field, including accounting, business administration, or finance
A strong understanding of business and income tax worksheets, computations, and filings
Experience in services related specifically to payroll
Experience in completing necessary 501(c)(3) organization taxes
3+ years of professional experience in a related field
Experiencing performing non-profit taxes
Compensation & Benefits
Salary is commensurate with experience
Paid vacation & holidays
Paid wellness leave
Remote work eligible
Flexible work environment
Free electric vehicle charging at Custer Office
Casual dress code
Free registration to MREA trainings
Paid training when necessary/applicable
About MREA
Mission: The MREA promotes renewable energy, energy efficiency, and sustainable living through education and demonstration.
MREA is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment in a manner that violates the law. MREA is committed to building a diverse staff and strongly encourages applications from qualified people regardless of their age, ancestry, color, creed, disability, marital status, military status, mental or physical disability, source of income, national origin, race, religion, sexual orientation, gender, gender identity, or any other class protected by law. MREA does not discriminate on the basis of these characteristics in any personnel action.
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
The Oregon Health Authority, Oregon State Hospital is seeking Medical Assistants who have interest and experience working with people with mental illness. We value people who enjoy clinical challenges and expanding their own knowledge and skills. The Oregon State Hospital provides patient-centered psychiatric treatment for adults with mental illness from throughout the state. The hospital's primary goal is to help people recover and return to their lives in the community. Employees play an essential role in achieving the hospital's vision to be a psychiatric hospital that inspires hope, promotes safety and supports recovery for all.
What you will do! You will provide support for psychiatric staff (Psychiatrists and Psychiatric Mental Health Nurse Practitioners).
You will scribe parts of patient admission and discharge documentation and progress notes.
You will research, organize and document patient information.
You will obtain and provide clinical data to support psychiatric medical decision-making.
You will interact with patients to obtain or provide clinical information as directed by the psychiatry staff.
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
WHAT WE ARE LOOKING FOR:
MINIMUM QUALIFICATIONS
Three years of clerical/secretarial experience which included: two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. (No substitution will be made for the two years at the full performance level.)
SPECIAL QUALIFICATIONS
Certified or Registered Medical Assistant.
Medical scribe training or at least one year of experience scribing medical documentation.
REQUESTED ATTRIBUTES
Two years of experience working in a psychiatry clinical setting.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Familiarity with psychiatric terminology.
Familiarity with documentation requirements for billing/coding.
Familiarity with electronic medical records.
Intermediate/expert Microsoft Suite skills.
Excellent spelling and grammar skills.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-74626
Dec 20, 2021
Full time
The Oregon Health Authority, Oregon State Hospital is seeking Medical Assistants who have interest and experience working with people with mental illness. We value people who enjoy clinical challenges and expanding their own knowledge and skills. The Oregon State Hospital provides patient-centered psychiatric treatment for adults with mental illness from throughout the state. The hospital's primary goal is to help people recover and return to their lives in the community. Employees play an essential role in achieving the hospital's vision to be a psychiatric hospital that inspires hope, promotes safety and supports recovery for all.
What you will do! You will provide support for psychiatric staff (Psychiatrists and Psychiatric Mental Health Nurse Practitioners).
You will scribe parts of patient admission and discharge documentation and progress notes.
You will research, organize and document patient information.
You will obtain and provide clinical data to support psychiatric medical decision-making.
You will interact with patients to obtain or provide clinical information as directed by the psychiatry staff.
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
WHAT WE ARE LOOKING FOR:
MINIMUM QUALIFICATIONS
Three years of clerical/secretarial experience which included: two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. (No substitution will be made for the two years at the full performance level.)
SPECIAL QUALIFICATIONS
Certified or Registered Medical Assistant.
Medical scribe training or at least one year of experience scribing medical documentation.
REQUESTED ATTRIBUTES
Two years of experience working in a psychiatry clinical setting.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Familiarity with psychiatric terminology.
Familiarity with documentation requirements for billing/coding.
Familiarity with electronic medical records.
Intermediate/expert Microsoft Suite skills.
Excellent spelling and grammar skills.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-74626
Washington State Department of Ecology
Union Gap, WA, 98903
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19 by October 18th, 2021. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Regional Director's Office is hiring a Receptionist (Office Assistant 3) position. This position will be located in our Central Regional Office (CRO) in Union Gap, WA .
In this role you will support the agency’s mission by serving as the receptionist and first point of contact for the Central Regional Office (CRO) while bringing excellent customer service to both the public and internal employees. Your ability to respond to customers in both Spanish and English is essential. This position embodies the One-Ecology philosophy and requires a high degree of professionalism.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of September 21, 2021. In order to be considered for initial screening, please submit an application on or before September 20, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What you will be doing:
In this role you will use various subject guides to direct complex incoming calls and walk-in customers to the appropriate program or staff person with the agency. This includes reports of environment incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. The receptionist directs visitors, conducts records management, facility management, data entry, SEPA routing, distributing and processing mail/packages.
Some of the key work activities of the Receptionist position include:
Works independently and with limited supervision at the reception desk.
Responds to general inquiries from the public and agency staff, both in person and over the phone regarding agency programs, issues and functions.
Responds to general questions from staff on how to access agency services such as conference/meeting rooms, US postage, and package deliveries.
Receives and routes telephone calls from the public and other agencies reporting an environmental incident or spill. When the Spills team and ERTS coordinator are out of the office determines if the incident requires immediate action. Contacts the appropriate program to respond to incident. Records information for the ERTS coordinator.
Coordinates emergency services by taking appropriate steps to call 911 and the Regional Business Administrator. Serves as the first line of security for the Central Regional Office.
Ensures agency security procedures are implemented.
This position is support critical and an in office environment. The schedule is Monday – Friday. Position may work a flexible [8 hours/day] schedule, between the hours of 7:30 and 5:30. Work assignments may require occasional travel, including overnight stays up to two nights per occurrence throughout the state.
Qualifications
Required Qualifications: High school graduation or GED and two years of clerical experience. Speak fluently in English and Spanish.
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience coordinating with stakeholders at all levels of the organization who may have conflicting interests.
Proficient with Microsoft Office Suite.
Read and write proficiently in Spanish.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information: If you have specific questions about the position, please email Sage Park at: Sage.park@ecy.wa.gov . Please do not contact Sage to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Oct 14, 2021
Full time
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19 by October 18th, 2021. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Regional Director's Office is hiring a Receptionist (Office Assistant 3) position. This position will be located in our Central Regional Office (CRO) in Union Gap, WA .
In this role you will support the agency’s mission by serving as the receptionist and first point of contact for the Central Regional Office (CRO) while bringing excellent customer service to both the public and internal employees. Your ability to respond to customers in both Spanish and English is essential. This position embodies the One-Ecology philosophy and requires a high degree of professionalism.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of September 21, 2021. In order to be considered for initial screening, please submit an application on or before September 20, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What you will be doing:
In this role you will use various subject guides to direct complex incoming calls and walk-in customers to the appropriate program or staff person with the agency. This includes reports of environment incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. The receptionist directs visitors, conducts records management, facility management, data entry, SEPA routing, distributing and processing mail/packages.
Some of the key work activities of the Receptionist position include:
Works independently and with limited supervision at the reception desk.
Responds to general inquiries from the public and agency staff, both in person and over the phone regarding agency programs, issues and functions.
Responds to general questions from staff on how to access agency services such as conference/meeting rooms, US postage, and package deliveries.
Receives and routes telephone calls from the public and other agencies reporting an environmental incident or spill. When the Spills team and ERTS coordinator are out of the office determines if the incident requires immediate action. Contacts the appropriate program to respond to incident. Records information for the ERTS coordinator.
Coordinates emergency services by taking appropriate steps to call 911 and the Regional Business Administrator. Serves as the first line of security for the Central Regional Office.
Ensures agency security procedures are implemented.
This position is support critical and an in office environment. The schedule is Monday – Friday. Position may work a flexible [8 hours/day] schedule, between the hours of 7:30 and 5:30. Work assignments may require occasional travel, including overnight stays up to two nights per occurrence throughout the state.
Qualifications
Required Qualifications: High school graduation or GED and two years of clerical experience. Speak fluently in English and Spanish.
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience coordinating with stakeholders at all levels of the organization who may have conflicting interests.
Proficient with Microsoft Office Suite.
Read and write proficiently in Spanish.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information: If you have specific questions about the position, please email Sage Park at: Sage.park@ecy.wa.gov . Please do not contact Sage to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
We are looking for an experienced Logistics Coordinator to administer the company’s freight and delivery operations. The Logistics Coordinator will be responsible for the day-to-day administration of inbound and outbound freight as well as scheduling equipment deliveries via the company’s straight trucks. This is a critical position that will work directly with management and sales personnel in the company. We are looking for someone who will take our processes to the next level. Key duties include:
Plan and schedule deliveries and interoffice transfers via company’s straight trucks and contracted carriers.
Provide all associated paperwork to drivers.
Contact customers to arrange delivery appointments.
Provide LTL and TL freight quotes.
Prepare LTL, Volume and TL shipment bill of ladings.
Manage equipment weights and dimensions in database.
Coordinate and process damage claims.
Maintain 3PL vendor relationships.
Our Core Values
Our Core Values represent the underpinning of our Company’s culture and history and are vital to our success and yours. In a word, at Shaffer we CARE …which is best described by our 4 Core Values:
C ustomer experience that exceeds expectations. We are dedicated to our customers and to providing them an exceptional experience with our Company.
A ttitude is Everything! We embrace a positive and proactive attitude, every day.
R elationships matter. We are a family business and we value our relationships with our employees, customers and partners.
E xcellence in everything we do, every time. We take pride in getting the job done right.
We hire, review, reward, and recognize our teammates based on these characteristics, so it's important that you share these values in order to be part of our team.
Position Requirements
The ideal candidate for this role will be highly organized, personable with previous logistics experience. The individual should be comfortable making decisions along with assigning work to drivers. This position requires a detail-oriented individual, focused on efficiency and quality to get the job done right the first time.
Minimum one (1) year of logistics experience
Benefits:
Health insurance
Dental insurance
Vision insurance
401K retirement plan with 4% company match
Paid time off
Paid holidays
Annual paid day off to volunteer for a cause that's important to you
Company paid STD/LTD insurance
Life Insurance
Wellbeing committee
Sep 03, 2021
Full time
We are looking for an experienced Logistics Coordinator to administer the company’s freight and delivery operations. The Logistics Coordinator will be responsible for the day-to-day administration of inbound and outbound freight as well as scheduling equipment deliveries via the company’s straight trucks. This is a critical position that will work directly with management and sales personnel in the company. We are looking for someone who will take our processes to the next level. Key duties include:
Plan and schedule deliveries and interoffice transfers via company’s straight trucks and contracted carriers.
Provide all associated paperwork to drivers.
Contact customers to arrange delivery appointments.
Provide LTL and TL freight quotes.
Prepare LTL, Volume and TL shipment bill of ladings.
Manage equipment weights and dimensions in database.
Coordinate and process damage claims.
Maintain 3PL vendor relationships.
Our Core Values
Our Core Values represent the underpinning of our Company’s culture and history and are vital to our success and yours. In a word, at Shaffer we CARE …which is best described by our 4 Core Values:
C ustomer experience that exceeds expectations. We are dedicated to our customers and to providing them an exceptional experience with our Company.
A ttitude is Everything! We embrace a positive and proactive attitude, every day.
R elationships matter. We are a family business and we value our relationships with our employees, customers and partners.
E xcellence in everything we do, every time. We take pride in getting the job done right.
We hire, review, reward, and recognize our teammates based on these characteristics, so it's important that you share these values in order to be part of our team.
Position Requirements
The ideal candidate for this role will be highly organized, personable with previous logistics experience. The individual should be comfortable making decisions along with assigning work to drivers. This position requires a detail-oriented individual, focused on efficiency and quality to get the job done right the first time.
Minimum one (1) year of logistics experience
Benefits:
Health insurance
Dental insurance
Vision insurance
401K retirement plan with 4% company match
Paid time off
Paid holidays
Annual paid day off to volunteer for a cause that's important to you
Company paid STD/LTD insurance
Life Insurance
Wellbeing committee
Full time position dedicated to coordinating data entry activities of prospective students in the admissions database. Coordinates the timely scanning and indexing of prospect materials and supports processing of admissions applications.
Coordinate prospective student data entry processes utilizing a data entry staff and various upload procedures
Upload data to the prospect student database: ACT , AP, Cappex, Niche, PCU , SAT and Search
Ensure accurate unique records of the prospect database by consolidating duplicate records, running queries and processing returned mail
Prepare applications for data entry including transcript evaluation, notations, and mail matching
Maintain database of institutions
Process inquiry withdrawals
Backup for Coordinator of Special Application Processing
Phone and desk coverage when necessary at other desks in admissions
Participate in rotation of Saturday Welcome Center responsibilities
Supports admissions events
Other duties as assigned
Position is open until filled. Apply at: https://elon.peopleadmin.com/postings/7931 .
Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.
Jul 20, 2021
Full time
Full time position dedicated to coordinating data entry activities of prospective students in the admissions database. Coordinates the timely scanning and indexing of prospect materials and supports processing of admissions applications.
Coordinate prospective student data entry processes utilizing a data entry staff and various upload procedures
Upload data to the prospect student database: ACT , AP, Cappex, Niche, PCU , SAT and Search
Ensure accurate unique records of the prospect database by consolidating duplicate records, running queries and processing returned mail
Prepare applications for data entry including transcript evaluation, notations, and mail matching
Maintain database of institutions
Process inquiry withdrawals
Backup for Coordinator of Special Application Processing
Phone and desk coverage when necessary at other desks in admissions
Participate in rotation of Saturday Welcome Center responsibilities
Supports admissions events
Other duties as assigned
Position is open until filled. Apply at: https://elon.peopleadmin.com/postings/7931 .
Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.
This position is responsible for providing administrative support to the Elon Core Curriculum, which consists of the courses and experiences shared by every Elon undergraduate. The position also provides administrative support to the Periclean Scholars Program.
Education Requirements:
Bachelor's degree with two years related experience is preferred. The successful candidate will be independent, efficient at multitasking, detail-oriented, and proficient in written and spoken English with Microsoft Office skills in budgeting and data management.
Full Time/Part Time: Full-Time Regular
Length Of Experience:
Two years related experience preferred.
Essential Duties and Responsibilities:
The program assistant is primarily responsible for providing administrative support to the Elon Core Curriculum (30 hrs/week) and the Periclean Scholars program (10 hrs/week). The program assistant will perform a multitude of administrative tasks such as preparing and updating program materials, communicating with students and faculty, entering course schedules into the computer system, collecting syllabi each term from faculty, processing reimbursements, keeping up with a budget, monitoring and reallocating charges associated with Pro-Card, ordering office supplies, making phone calls, scheduling meetings and coordinating logistical arrangements for events, retrieving student records, assisting new faculty, maintaining a listserv, hiring and overseeing student workers, assisting with job searches and managing related records and correspondence, greeting people entering the office suite, taking minutes at meetings, gathering information from programs at other institutions, general problem-solving, and other duties as needed.
Jul 06, 2021
Full time
This position is responsible for providing administrative support to the Elon Core Curriculum, which consists of the courses and experiences shared by every Elon undergraduate. The position also provides administrative support to the Periclean Scholars Program.
Education Requirements:
Bachelor's degree with two years related experience is preferred. The successful candidate will be independent, efficient at multitasking, detail-oriented, and proficient in written and spoken English with Microsoft Office skills in budgeting and data management.
Full Time/Part Time: Full-Time Regular
Length Of Experience:
Two years related experience preferred.
Essential Duties and Responsibilities:
The program assistant is primarily responsible for providing administrative support to the Elon Core Curriculum (30 hrs/week) and the Periclean Scholars program (10 hrs/week). The program assistant will perform a multitude of administrative tasks such as preparing and updating program materials, communicating with students and faculty, entering course schedules into the computer system, collecting syllabi each term from faculty, processing reimbursements, keeping up with a budget, monitoring and reallocating charges associated with Pro-Card, ordering office supplies, making phone calls, scheduling meetings and coordinating logistical arrangements for events, retrieving student records, assisting new faculty, maintaining a listserv, hiring and overseeing student workers, assisting with job searches and managing related records and correspondence, greeting people entering the office suite, taking minutes at meetings, gathering information from programs at other institutions, general problem-solving, and other duties as needed.
Be a critical member in a team of social justice advocates! The Public Justice Center in Baltimore is seeking a n Office Manager to work in the Baltimore office. This is a new position that is available immediately.
The Public Justice Center (“PJC”)
The Public Justice Center pursues systemic change to build a just society. Founded in Maryland in 1985, the PJC uses legal advocacy tools to pursue social justice, economic and racial equity, and fundamental human rights for people who are struggling to provide for their basic needs. The PJC is a civil legal aid office that provides advice and representation to low-income clients, advocates before legislatures and government agencies, and collaborates with community and advocacy organizations. www.publicjustice.org .
COVID-19 Info
During the pandemic, most of the PJC is working remotely most of the time, with some staff coming into the office as needed . The Office Manager will be expected to come to the office several days a week . The PJC will provide the Office Manager with free parking near the building while the office is working remotely. We anticipate that the office will transition back to in-person work in the fall. In the meantime, t he PJC is providing PPE for employees and guests and maintaining other risk reduction measures in the office.
Core Duties
The Office Manager reports to the Director of Administration and has primary responsibility for doing and managing the day-to-day administrative functions of the office and the paralegals who also provide admin support.
Approximately 50% of the Office Manager’s duties will be to personally provide administrative support, including answering phones and email, referring potential clients to paralegals for intake, handling mail, copies, scans, and providing other administrative support to the PJC’s work teams.
The other 50% of the Office Manager’s duties will include:
Scheduling and supervising the other members of the admin team, who are paralegals who rotate handling the phones and mail , production of legal briefs, and other administrative tasks.
Ordering and maintaining office supplies.
Be ing the primary liaison between IT vendors and staff on upgrades, maintenance, and troubleshooting and m aintain ing inventory of computers and office equipment .
Be ing the p rimary trainer of new staff on office procedures and equipment.
Required Skills and Experience
At least 2-3 years of prior experience providing and managing office administration functions.
Strong oral and written communication skills. Please provide a writing sample.
Excellent use of MS Outlook, Word and Excel; database programs a plus, and willingness to learn new programs for case management and office life.
Strong problem-solving abilities, time management, and organizational skills.
Be tech savvy – you don’t have to be a programmer, but you do need to understand how to work with machines , programs, and their human counterparts.
Attention to detail and keen organization skills.
Ability to work under deadline and manage multiple tasks and respond to multiple people .
Ability to empathize and sensitively respond to people seeking services in crisis situations.
Ability to work both independently and collaboratively with others both in and outside of the PJC .
Passion for social justice and commitment to the vision of the Public Justice Center.
The following qualifications are valued for this position. Applicants should also identify other related or supplementary skills and experiences.
Spanish/English bilingual (or proficient) in writing and speaking is highly desired .
Bachelor’s d egree or associate degree from an accredited school.
Understanding of the principles of race equity analysis and their application to the PJC’s organizational life and to our work.
Experience with our client communities , including lived experience .
Experience in law office/litigation support.
Compensation
This is a full-time, non-exempt position that will require 40 hours in a workweek. The salary range begins at $50,000/year and increases with experience. A language bonus of $1,000/year is given to Spanish/English bilingual staff. An excellent cafeteria benefit package is included offering health, dental, disability and life insurance, and retirement options.
Applications
Applications will be accepted on a rolling basis until position is filled . To apply, please submit the following documents by email only :
A cover letter explaining your intere st
A resume
A writing sample
T he names and telephone numbers of three references
Please send applications to Gabriela Dickson La Rotta, dicksonlarottag@publicjustice.org with “ Office Manager Appl icant” in the subject line.
Physical/Mental Demands and Office Environment
The physical/mental demands described here are representative of those that must be met by an employee in an office environment. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The Public Justice Center is an equal opportunity, affirmative action employer that encourages all interested persons to apply regardless of race, color, national origin, ancestry, ethnicity, citizenship, creed, sex, gender, sexual orientation, gender identity, transgender status, age, religion, genetic information, physical or mental disability, marital status, or any other legally protected status. We strongly encourage Black, Latin e , Indigenous, and other applicants of color, people with disabilities, and other people historically underrepresented in the practice of law to apply.
May 27, 2021
Full time
Be a critical member in a team of social justice advocates! The Public Justice Center in Baltimore is seeking a n Office Manager to work in the Baltimore office. This is a new position that is available immediately.
The Public Justice Center (“PJC”)
The Public Justice Center pursues systemic change to build a just society. Founded in Maryland in 1985, the PJC uses legal advocacy tools to pursue social justice, economic and racial equity, and fundamental human rights for people who are struggling to provide for their basic needs. The PJC is a civil legal aid office that provides advice and representation to low-income clients, advocates before legislatures and government agencies, and collaborates with community and advocacy organizations. www.publicjustice.org .
COVID-19 Info
During the pandemic, most of the PJC is working remotely most of the time, with some staff coming into the office as needed . The Office Manager will be expected to come to the office several days a week . The PJC will provide the Office Manager with free parking near the building while the office is working remotely. We anticipate that the office will transition back to in-person work in the fall. In the meantime, t he PJC is providing PPE for employees and guests and maintaining other risk reduction measures in the office.
Core Duties
The Office Manager reports to the Director of Administration and has primary responsibility for doing and managing the day-to-day administrative functions of the office and the paralegals who also provide admin support.
Approximately 50% of the Office Manager’s duties will be to personally provide administrative support, including answering phones and email, referring potential clients to paralegals for intake, handling mail, copies, scans, and providing other administrative support to the PJC’s work teams.
The other 50% of the Office Manager’s duties will include:
Scheduling and supervising the other members of the admin team, who are paralegals who rotate handling the phones and mail , production of legal briefs, and other administrative tasks.
Ordering and maintaining office supplies.
Be ing the primary liaison between IT vendors and staff on upgrades, maintenance, and troubleshooting and m aintain ing inventory of computers and office equipment .
Be ing the p rimary trainer of new staff on office procedures and equipment.
Required Skills and Experience
At least 2-3 years of prior experience providing and managing office administration functions.
Strong oral and written communication skills. Please provide a writing sample.
Excellent use of MS Outlook, Word and Excel; database programs a plus, and willingness to learn new programs for case management and office life.
Strong problem-solving abilities, time management, and organizational skills.
Be tech savvy – you don’t have to be a programmer, but you do need to understand how to work with machines , programs, and their human counterparts.
Attention to detail and keen organization skills.
Ability to work under deadline and manage multiple tasks and respond to multiple people .
Ability to empathize and sensitively respond to people seeking services in crisis situations.
Ability to work both independently and collaboratively with others both in and outside of the PJC .
Passion for social justice and commitment to the vision of the Public Justice Center.
The following qualifications are valued for this position. Applicants should also identify other related or supplementary skills and experiences.
Spanish/English bilingual (or proficient) in writing and speaking is highly desired .
Bachelor’s d egree or associate degree from an accredited school.
Understanding of the principles of race equity analysis and their application to the PJC’s organizational life and to our work.
Experience with our client communities , including lived experience .
Experience in law office/litigation support.
Compensation
This is a full-time, non-exempt position that will require 40 hours in a workweek. The salary range begins at $50,000/year and increases with experience. A language bonus of $1,000/year is given to Spanish/English bilingual staff. An excellent cafeteria benefit package is included offering health, dental, disability and life insurance, and retirement options.
Applications
Applications will be accepted on a rolling basis until position is filled . To apply, please submit the following documents by email only :
A cover letter explaining your intere st
A resume
A writing sample
T he names and telephone numbers of three references
Please send applications to Gabriela Dickson La Rotta, dicksonlarottag@publicjustice.org with “ Office Manager Appl icant” in the subject line.
Physical/Mental Demands and Office Environment
The physical/mental demands described here are representative of those that must be met by an employee in an office environment. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The Public Justice Center is an equal opportunity, affirmative action employer that encourages all interested persons to apply regardless of race, color, national origin, ancestry, ethnicity, citizenship, creed, sex, gender, sexual orientation, gender identity, transgender status, age, religion, genetic information, physical or mental disability, marital status, or any other legally protected status. We strongly encourage Black, Latin e , Indigenous, and other applicants of color, people with disabilities, and other people historically underrepresented in the practice of law to apply.
The John & Mable Ringling Museum of Art
Sarasota FL
Cashier (OPS) - 15 hrs/week
Job ID 48553
Apply on or before 5/31/2021 at: http://bit.ly/RinglingCashier
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website: https://www.ringling.org/
Facebook: https://www.facebook.com/TheRingling
Twitter: https://twitter.com/TheRingling
Instagram: https://www.instagram.com/theringling/
Flickr: https://www.flickr.com/photos/theringling
Pinterest: https://www.pinterest.com/ringlingmuseum/
YouTube: https://www.youtube.com/channel/UCpI2uPmy9NN2yMit1EFOuAQ
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
FSU Diversity & Inclusion Statement: https://hr.fsu.edu/?page=diversity/diversity_about_us
FSU Strategic Plan: https://strategicplan.fsu.edu/diversity-inclusion/
Ringling Strategic Plan: https://www.ringling.org/strategic-plan
Responsibilities
This position receives currency deliveries, records deposit information in the computer database, and verifies deposits are correct.
Responsibilities include:
Assembling change for cash register drawers
Receiving and verifying all cash from registers
Making deposits
Qualifications
High school diploma/equivalent required
Effective written and verbal communication skills
Ability to work independently
Computer skills including the ability to make accurate database entries in Microsoft Excel
Ability to lift up to 20 lbs. and to retrieve boxes of coins from low shelves
Helpful
Experience accurately counting bills, coins, and balancing cash drawers
Previous bank teller experience
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Museum Cashiers also receive:
Regular training on upcoming exhibitions
Private gallery talks with curators
Free admission
Discounts on memberships
Discounts in the museum stores
Discounts on select performances and events and much more!
Pay Plan
This is an OPS/Part-Time Job and is not eligible for benefits. Please note this role is not temporary.
Schedule
This is a part-time position, with typical hours between 7:00 am and 1:00 pm Sunday through Tuesday. Flexibility to cover other shifts including weekdays and holidays may be required based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Affordable Care Act
Florida state benefits are not available for this role.
OPS employees are covered under the Affordable Care Act. OPS employees that meet certain criteria will be offered affordable health care coverage. For more information, please visit the following website regarding the Affordable Care Act, http://hr.fsu.edu/?page=benefits/insurance/insurance_home&ops=1 .
May 14, 2021
Part time
Cashier (OPS) - 15 hrs/week
Job ID 48553
Apply on or before 5/31/2021 at: http://bit.ly/RinglingCashier
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website: https://www.ringling.org/
Facebook: https://www.facebook.com/TheRingling
Twitter: https://twitter.com/TheRingling
Instagram: https://www.instagram.com/theringling/
Flickr: https://www.flickr.com/photos/theringling
Pinterest: https://www.pinterest.com/ringlingmuseum/
YouTube: https://www.youtube.com/channel/UCpI2uPmy9NN2yMit1EFOuAQ
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
FSU Diversity & Inclusion Statement: https://hr.fsu.edu/?page=diversity/diversity_about_us
FSU Strategic Plan: https://strategicplan.fsu.edu/diversity-inclusion/
Ringling Strategic Plan: https://www.ringling.org/strategic-plan
Responsibilities
This position receives currency deliveries, records deposit information in the computer database, and verifies deposits are correct.
Responsibilities include:
Assembling change for cash register drawers
Receiving and verifying all cash from registers
Making deposits
Qualifications
High school diploma/equivalent required
Effective written and verbal communication skills
Ability to work independently
Computer skills including the ability to make accurate database entries in Microsoft Excel
Ability to lift up to 20 lbs. and to retrieve boxes of coins from low shelves
Helpful
Experience accurately counting bills, coins, and balancing cash drawers
Previous bank teller experience
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Museum Cashiers also receive:
Regular training on upcoming exhibitions
Private gallery talks with curators
Free admission
Discounts on memberships
Discounts in the museum stores
Discounts on select performances and events and much more!
Pay Plan
This is an OPS/Part-Time Job and is not eligible for benefits. Please note this role is not temporary.
Schedule
This is a part-time position, with typical hours between 7:00 am and 1:00 pm Sunday through Tuesday. Flexibility to cover other shifts including weekdays and holidays may be required based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Affordable Care Act
Florida state benefits are not available for this role.
OPS employees are covered under the Affordable Care Act. OPS employees that meet certain criteria will be offered affordable health care coverage. For more information, please visit the following website regarding the Affordable Care Act, http://hr.fsu.edu/?page=benefits/insurance/insurance_home&ops=1 .
The John & Mable Ringling Museum of Art
Sarasota FL
Part-Time Admissions Associate (OPS)
Job ID 48829
Apply on or before 5/31/2021 at: https://jobs.omni.fsu.edu/psc/sprdhr_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=48829&PostingSeq=1
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
Admissions Associates play a vital role in creating a welcoming and positive experience to a wide variety of people. They serve as the first contact with guests of the museum and complete a variety of tasks daily including:
Answering questions and providing information about ticket options at The Ringling.
Selling and processing memberships and tickets for general admission and tours.
Accurately handling payments, cash, and ticket distribution.
This role at times will also assist with events or other duties as assigned.
Qualifications
High school diploma or equivalent.
Ability to handling cash accurately.
Ability to be trained on and use web-based computer ticketing system (Tessitura).
Skill and ability to work effectively with diverse populations including the ability to communicate effectively (verbally and written) in-person, via telephone, and email.
Ability to stand for up to longer periods of time, with or without a reasonable accommodation.
Please note all training will be provided if selected for hire.
Helpful
While helpful, these skills are not required to be considered for this role.
Previous experience or knowledge of web-based computer ticketing systems such as Tessitura.
Verbal fluency in additional language(s) besides English.
Experience with or the ability to make helpful purchase recommendations to visitors including upselling.
Experience with or the ability to remain calm during busier times, such as a long line of visitors waiting to purchase tickets, and while maintaining a strong focus on providing a positive customer service experience.
Anticipated Salary Range
$10.50 per hour.
Admissions Associates also receive:
Regular training on upcoming exhibitions
Private gallery talks with curators
Discounts on memberships
Discounts in the museum store
Discounts on select performances/events
Free museum admission and much more!
Schedule
Current shifts available include:
Working Sundays, Mondays, and Tuesdays each week with every other Wednesday required from 8:45 am to 5:15 pm with a half hour meal period.
Working Thursdays, Fridays, and Saturdays each week with every other Wednesday required from 8:45 am to 5:15 pm with a half hour meal period.
Typical working hours total about 28 hours per week. Weekends, evenings, and holidays may be required per the needs of the Ringling.
Pay Plan
Please note this is an OPS/Part-Time Job and will not be eligible for state benefits.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
If you are a current FSU employee, apply via myFSU > Self Service.
Affordable Care Act
OPS employees are covered under the Affordable Care Act. OPS employees that meet certain criteria will be offered affordable health care coverage. For more information, please visit the following website regarding the Affordable Care Act, http://hr.fsu.edu/?page=benefits/insurance/insurance_home&ops=1 .
May 14, 2021
Part time
Part-Time Admissions Associate (OPS)
Job ID 48829
Apply on or before 5/31/2021 at: https://jobs.omni.fsu.edu/psc/sprdhr_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=48829&PostingSeq=1
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
Admissions Associates play a vital role in creating a welcoming and positive experience to a wide variety of people. They serve as the first contact with guests of the museum and complete a variety of tasks daily including:
Answering questions and providing information about ticket options at The Ringling.
Selling and processing memberships and tickets for general admission and tours.
Accurately handling payments, cash, and ticket distribution.
This role at times will also assist with events or other duties as assigned.
Qualifications
High school diploma or equivalent.
Ability to handling cash accurately.
Ability to be trained on and use web-based computer ticketing system (Tessitura).
Skill and ability to work effectively with diverse populations including the ability to communicate effectively (verbally and written) in-person, via telephone, and email.
Ability to stand for up to longer periods of time, with or without a reasonable accommodation.
Please note all training will be provided if selected for hire.
Helpful
While helpful, these skills are not required to be considered for this role.
Previous experience or knowledge of web-based computer ticketing systems such as Tessitura.
Verbal fluency in additional language(s) besides English.
Experience with or the ability to make helpful purchase recommendations to visitors including upselling.
Experience with or the ability to remain calm during busier times, such as a long line of visitors waiting to purchase tickets, and while maintaining a strong focus on providing a positive customer service experience.
Anticipated Salary Range
$10.50 per hour.
Admissions Associates also receive:
Regular training on upcoming exhibitions
Private gallery talks with curators
Discounts on memberships
Discounts in the museum store
Discounts on select performances/events
Free museum admission and much more!
Schedule
Current shifts available include:
Working Sundays, Mondays, and Tuesdays each week with every other Wednesday required from 8:45 am to 5:15 pm with a half hour meal period.
Working Thursdays, Fridays, and Saturdays each week with every other Wednesday required from 8:45 am to 5:15 pm with a half hour meal period.
Typical working hours total about 28 hours per week. Weekends, evenings, and holidays may be required per the needs of the Ringling.
Pay Plan
Please note this is an OPS/Part-Time Job and will not be eligible for state benefits.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
If you are a current FSU employee, apply via myFSU > Self Service.
Affordable Care Act
OPS employees are covered under the Affordable Care Act. OPS employees that meet certain criteria will be offered affordable health care coverage. For more information, please visit the following website regarding the Affordable Care Act, http://hr.fsu.edu/?page=benefits/insurance/insurance_home&ops=1 .
Elon University is currently accepting applications for a Special Assistant to the Provost to support the Provost through administrative, collaborative, communication and organizational management. This is a high energy and fast-paced position intending to support the Provost in most aspects of responsibilities to ensure that the Division of Academic Affairs functions at a high level in collaboration and coordination with other University Divisions as well as the constituent components of the Division. Bachelor’s degree and a minimum of five years’ experience related to the area of assignment required; Master’s or professional degree with experience or equivalent combination of training and experience are preferred. This position requires a good understanding of the goals and mission of the Division and a thorough understanding of programs and units within the Division. The Special Assistant to the Provost works closely with the school/College offices to ensure routine personnel operations are maintained efficiently. This position requires strict confidentiality with sensitivity to critical, private and proprietary information that will be accessed while exercising the duties and responsibilities of this position. Position will remain open until filled. Apply at https://elon.peopleadmin.com/postings/7604 . Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.
Apr 19, 2021
Full time
Elon University is currently accepting applications for a Special Assistant to the Provost to support the Provost through administrative, collaborative, communication and organizational management. This is a high energy and fast-paced position intending to support the Provost in most aspects of responsibilities to ensure that the Division of Academic Affairs functions at a high level in collaboration and coordination with other University Divisions as well as the constituent components of the Division. Bachelor’s degree and a minimum of five years’ experience related to the area of assignment required; Master’s or professional degree with experience or equivalent combination of training and experience are preferred. This position requires a good understanding of the goals and mission of the Division and a thorough understanding of programs and units within the Division. The Special Assistant to the Provost works closely with the school/College offices to ensure routine personnel operations are maintained efficiently. This position requires strict confidentiality with sensitivity to critical, private and proprietary information that will be accessed while exercising the duties and responsibilities of this position. Position will remain open until filled. Apply at https://elon.peopleadmin.com/postings/7604 . Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.
Ranked #15 on the 2020 ENR list of Top 500 Design Firms, and with more than a hundred offices across North America, the building and construction team provides the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site. From testing, inspection and certification services to building sciences solutions, the company delivers Total Quality Assurance to the built environment.
This position is responsible for: providing oversight of Building & Construction (B&C) Test Lab Quality functions, assuring proper communication and resources for scheduling and coordination of all compliance activities in order to meet timeline objectives. In addition, responsibilities include:
Duties:
Initiating and implementing GMS quality initiatives on a regional level for B&C Test Labs
All aspects of internal and 3rd party audits for B&C Test Labs within assigned region/location
Writing and following up on corrective actions
Follow and enforce all safety requirements and company policies
Provide exceptional customer service
Coordinate, maintain, and expand as needed all accreditations, certifications, and listings for B&C testing within assigned region/location
Under guidance of RQM, support internal and 3rd party audit preparation and coordination; perform and/or participate in audit, root cause analysis, corrective action/preventive action (CAPA) implementation, and follow-up
Support complaint analysis and corrective action reporting; writing and following up on CAPA related to both internal and external non-compliances, client complaints, and Quality Management System (QMS) concerns
Act as primary resource for the regional test lab/office on quality issues
Coordinate and provide B&C quality training, and assist in the development thereof
Support implementation of the QMS and quality improvement initiatives on a regional level, including, but not limited to all elements of ISO/IEC 17025
Escalate to management observed quality and compliance trends and issues in areas inspected
Assist in developing and maintaining SOP, work instructions, datasheets, and report templates, and verify that the most current documentation is being utilized in the regional operation
Report results of monitoring and Quality Control assessments
Provide metrics data for required databases
Support calibration program at regional labs/offices with supervisory responsibility over the calibration of equipment
Provide advice and guidance on interpretations of regulatory requirements, testing standards and methods, and SOPs
Actively partner with management to establish and communicate existing best practices and procedures
Participate in and contribute to management reviews
Perform other work as required
Qualifications:
High School Diploma or GED required
Degree in quality assurance or a closely related subject, or 3+ years directly related experience
American Society for Quality (ASQ) certified as CQA, CQT, or CQE preferred
Knowledge of ISO 17025 (ISO 9001), ISO 17020, and/or ISO 17065 requirements preferable
Successful completion of auditor and ISO/IEC 17025 training within 6 months of employment required
Microsoft Office proficiency; SharePoint knowledge preferred
Knowledge of and ability to calculate Measurement Uncertainty and Uncertainty Budgets preferred
Competence to assist with the implementation and maintenance of the QMS required by Intertek B&C’s various accreditations and training needs
Excellent communication (both verbal and written) and interpersonal skills
Excellent leadership and team building skills
Self-motivated and assertive
Ability to read, analyze, and interpret technical and engineering reports, as well as product standards, and to communicate this information to other staff effectively
Have familiarity with and be willing to participate in Quality-related organizations
Ability to understand and coordinate multiple projects simultaneously
Ability to travel as business needs dictate
Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices and over 43,000 people in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customers’ operations and supply chains. Intertek Total Quality Assurance expertise delivered consistently with precision, pace and passion, enabling our customers to power ahead safely.
A career with Intertek means joining a global network of professionals dedicated to bringing quality and safety to life. Our vision is to become the world’s most trusted partner for Quality Assurance and we offer our employees the chance to make an impact with attractive growth opportunities in this industry on a global scale.
We offer a salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, 401(k) with company match, tuition reimbursement and more.
We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity.
Intertek is a drug-free workplace. As a condition of employment, all hires are required to pass a pre-employment drug test.
Mar 09, 2021
Full time
Ranked #15 on the 2020 ENR list of Top 500 Design Firms, and with more than a hundred offices across North America, the building and construction team provides the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site. From testing, inspection and certification services to building sciences solutions, the company delivers Total Quality Assurance to the built environment.
This position is responsible for: providing oversight of Building & Construction (B&C) Test Lab Quality functions, assuring proper communication and resources for scheduling and coordination of all compliance activities in order to meet timeline objectives. In addition, responsibilities include:
Duties:
Initiating and implementing GMS quality initiatives on a regional level for B&C Test Labs
All aspects of internal and 3rd party audits for B&C Test Labs within assigned region/location
Writing and following up on corrective actions
Follow and enforce all safety requirements and company policies
Provide exceptional customer service
Coordinate, maintain, and expand as needed all accreditations, certifications, and listings for B&C testing within assigned region/location
Under guidance of RQM, support internal and 3rd party audit preparation and coordination; perform and/or participate in audit, root cause analysis, corrective action/preventive action (CAPA) implementation, and follow-up
Support complaint analysis and corrective action reporting; writing and following up on CAPA related to both internal and external non-compliances, client complaints, and Quality Management System (QMS) concerns
Act as primary resource for the regional test lab/office on quality issues
Coordinate and provide B&C quality training, and assist in the development thereof
Support implementation of the QMS and quality improvement initiatives on a regional level, including, but not limited to all elements of ISO/IEC 17025
Escalate to management observed quality and compliance trends and issues in areas inspected
Assist in developing and maintaining SOP, work instructions, datasheets, and report templates, and verify that the most current documentation is being utilized in the regional operation
Report results of monitoring and Quality Control assessments
Provide metrics data for required databases
Support calibration program at regional labs/offices with supervisory responsibility over the calibration of equipment
Provide advice and guidance on interpretations of regulatory requirements, testing standards and methods, and SOPs
Actively partner with management to establish and communicate existing best practices and procedures
Participate in and contribute to management reviews
Perform other work as required
Qualifications:
High School Diploma or GED required
Degree in quality assurance or a closely related subject, or 3+ years directly related experience
American Society for Quality (ASQ) certified as CQA, CQT, or CQE preferred
Knowledge of ISO 17025 (ISO 9001), ISO 17020, and/or ISO 17065 requirements preferable
Successful completion of auditor and ISO/IEC 17025 training within 6 months of employment required
Microsoft Office proficiency; SharePoint knowledge preferred
Knowledge of and ability to calculate Measurement Uncertainty and Uncertainty Budgets preferred
Competence to assist with the implementation and maintenance of the QMS required by Intertek B&C’s various accreditations and training needs
Excellent communication (both verbal and written) and interpersonal skills
Excellent leadership and team building skills
Self-motivated and assertive
Ability to read, analyze, and interpret technical and engineering reports, as well as product standards, and to communicate this information to other staff effectively
Have familiarity with and be willing to participate in Quality-related organizations
Ability to understand and coordinate multiple projects simultaneously
Ability to travel as business needs dictate
Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices and over 43,000 people in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customers’ operations and supply chains. Intertek Total Quality Assurance expertise delivered consistently with precision, pace and passion, enabling our customers to power ahead safely.
A career with Intertek means joining a global network of professionals dedicated to bringing quality and safety to life. Our vision is to become the world’s most trusted partner for Quality Assurance and we offer our employees the chance to make an impact with attractive growth opportunities in this industry on a global scale.
We offer a salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, 401(k) with company match, tuition reimbursement and more.
We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity.
Intertek is a drug-free workplace. As a condition of employment, all hires are required to pass a pre-employment drug test.
PA Coalition Against Domestic Violence
Harrisburg, PA, USA 17110
Do you have a passion for social justice and improving systems' responses to victims of domestic violence? Are you someone who is invested in our vision that domestic violence can and must come to an end for the next generation? The Pennsylvania Coalition Against Domestic Violence (PCADV) is dedicated to reducing, preventing, and educating the community about domestic violence. We are currently seeking a Program Specialist to coordinate the administrative components for domestic violence services.
Program Specialists are responsible for such things as:
Administering all terms and conditions of subcontractor agreements to ensure compliance of subcontractors with PCADV standards.
Maintaining contract documentation, proposal and funding records, scheduled and special reports, studies and analyses.
Conducting on-site compliance and training/technical assistance visits to subcontractors to ensure compliance with PCADV program standards
Maintaining current knowledge of all Federal, State and PCADV regulations and requirements pertaining to domestic violence programs.
To be considered for this role, you must possess a minimum of five years in direct victims' services work, project and/or compliance management, as well as experience in social justice, systems advocacy, and social change work; any post-secondary education will be a plus.
Additionally, the following are required for Program Specialists:
Excellent written and verbal communication skills.
Demonstrated ability to follow strict rules of confidentiality
Excellent problem solving and critical thinking skills
Demonstrated ability to effectively handle multiple tasks at one time.
Demonstrated ability to manage time, evaluate progress, and adjust activities to complete work within established time frames.
Ability to travel to programs and the home office within the Commonwealth of PA
This is a fast-paced, multi-faceted position that offers the exciting opportunity to support and guide a dynamic, mission-driven organization as a member of the PCADV's team. PCADV offers very competitive salaries and an excellent benefits package.
We are an equal opportunity employer.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://pcadvjobs.prevueaps.com/jobs/149571-62348.html
Nov 25, 2020
Full time
Do you have a passion for social justice and improving systems' responses to victims of domestic violence? Are you someone who is invested in our vision that domestic violence can and must come to an end for the next generation? The Pennsylvania Coalition Against Domestic Violence (PCADV) is dedicated to reducing, preventing, and educating the community about domestic violence. We are currently seeking a Program Specialist to coordinate the administrative components for domestic violence services.
Program Specialists are responsible for such things as:
Administering all terms and conditions of subcontractor agreements to ensure compliance of subcontractors with PCADV standards.
Maintaining contract documentation, proposal and funding records, scheduled and special reports, studies and analyses.
Conducting on-site compliance and training/technical assistance visits to subcontractors to ensure compliance with PCADV program standards
Maintaining current knowledge of all Federal, State and PCADV regulations and requirements pertaining to domestic violence programs.
To be considered for this role, you must possess a minimum of five years in direct victims' services work, project and/or compliance management, as well as experience in social justice, systems advocacy, and social change work; any post-secondary education will be a plus.
Additionally, the following are required for Program Specialists:
Excellent written and verbal communication skills.
Demonstrated ability to follow strict rules of confidentiality
Excellent problem solving and critical thinking skills
Demonstrated ability to effectively handle multiple tasks at one time.
Demonstrated ability to manage time, evaluate progress, and adjust activities to complete work within established time frames.
Ability to travel to programs and the home office within the Commonwealth of PA
This is a fast-paced, multi-faceted position that offers the exciting opportunity to support and guide a dynamic, mission-driven organization as a member of the PCADV's team. PCADV offers very competitive salaries and an excellent benefits package.
We are an equal opportunity employer.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://pcadvjobs.prevueaps.com/jobs/149571-62348.html
Sonoma County Library
6135 State Farm Drive, Rohnert Park, CA 94928
Location
6135 State Farm Drive Rohnert Park, 94928
Description
Sonoma County Library
Announces an Employment Opportunity
SENIOR ACCOUNT CLERK – BUDGET & FINANCE
ROHNERT PARK HEADQUARTERS
40 HOURS PER WEEK – FULL TIME
ABOUT SONOMA COUNTY LIBRARY:
Today, our county-wide library system serves approximately 495,000 residents in the cities, towns and communities of Cloverdale, Cotati, Guerneville, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol, Sonoma and Windsor. Through library services and programs at our 14 locations, online, and through targeted outreach, we embrace our mission to bring information, ideas, and people together to build a stronger community.
We are known nationally for our innovation and locally for our connection to our residents and communities. We are a community hub where learning, the arts, technology, and people intersect and thrive.
Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.
THE POSITION:
Please see the attached job specifications for full details about this position.
Under general supervision, provides excellent customer service, performs complex clerical work in connection with keeping and reviewing financial and statistical records, provides support to the benefits processing and payroll administration functions, and performs related duties as required.
TYPICAL TASKS include, but are not limited to:
Performs a variety of account support duties related to accounts receivable and accounts payable, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
Maintains a variety of ledgers, registers, and journals; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
MINIMUM QUALIFICATIONS:
Education and Experience: Equivalent to completion of the twelfth (12th) grade, supplemented by completion of at least six (6) semester units of college-level coursework in accounting or finance-related subjects, and two (2) years of experience in processing financial documents, benefits processing, payroll administration, maintaining financial or accounting records, and performing general accounting office work.
SALARY RANGES:
$23.51 to $29.37 per hour plus benefits
CLOSING DATE:
5:00 pm, Friday, September 4, 2020
APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library
to apply. Applications must be complete and submitted by the final filing date in order to be considered. Resumes will not substitute for a completed application.
The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).
RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:
Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if possible, unless changes occur in the state and/or county health order.
REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility .
EMPLOYMENT INFORMATION:
Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.
The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.
The Sonoma County Library is an Equal Opportunity Employer
Aug 24, 2020
Full time
Location
6135 State Farm Drive Rohnert Park, 94928
Description
Sonoma County Library
Announces an Employment Opportunity
SENIOR ACCOUNT CLERK – BUDGET & FINANCE
ROHNERT PARK HEADQUARTERS
40 HOURS PER WEEK – FULL TIME
ABOUT SONOMA COUNTY LIBRARY:
Today, our county-wide library system serves approximately 495,000 residents in the cities, towns and communities of Cloverdale, Cotati, Guerneville, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol, Sonoma and Windsor. Through library services and programs at our 14 locations, online, and through targeted outreach, we embrace our mission to bring information, ideas, and people together to build a stronger community.
We are known nationally for our innovation and locally for our connection to our residents and communities. We are a community hub where learning, the arts, technology, and people intersect and thrive.
Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.
THE POSITION:
Please see the attached job specifications for full details about this position.
Under general supervision, provides excellent customer service, performs complex clerical work in connection with keeping and reviewing financial and statistical records, provides support to the benefits processing and payroll administration functions, and performs related duties as required.
TYPICAL TASKS include, but are not limited to:
Performs a variety of account support duties related to accounts receivable and accounts payable, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
Maintains a variety of ledgers, registers, and journals; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
MINIMUM QUALIFICATIONS:
Education and Experience: Equivalent to completion of the twelfth (12th) grade, supplemented by completion of at least six (6) semester units of college-level coursework in accounting or finance-related subjects, and two (2) years of experience in processing financial documents, benefits processing, payroll administration, maintaining financial or accounting records, and performing general accounting office work.
SALARY RANGES:
$23.51 to $29.37 per hour plus benefits
CLOSING DATE:
5:00 pm, Friday, September 4, 2020
APPLICATION PROCESS: Please go to https://www.calopps.org/sonoma-county-library
to apply. Applications must be complete and submitted by the final filing date in order to be considered. Resumes will not substitute for a completed application.
The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).
RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:
Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if possible, unless changes occur in the state and/or county health order.
REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility .
EMPLOYMENT INFORMATION:
Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.
The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.
The Sonoma County Library is an Equal Opportunity Employer
PA Coalition Against Domestic Violence
Harrisburg, PA
Do you have a passion for social justice and improving systems’ responses to victims of domestic violence? Are you someone who is invested in our vision that domestic violence can and must come to an end for the next generation? The Pennsylvania Coalition Against Domestic Violence (PCADV) is dedicated to reducing, preventing, and educating the community about domestic violence. We are currently seeking a Program Reporting Specialist to assist in the management of the life cycle of new and existing grants.
The Program Fiscal Specialist assists the Controller in managing the sub-recipients involved with Department of Human Services (DHS) funding by preparing required federal/ state financial invoices or reports, keeping the Controller aware of any concerns related to the management of the DHS or sub-recipients’ agreement and working closely with auditors during fieldwork regarding issues of compliance for DHS agreement and sub-recipients’ agreements
Duties may include:
Maintaining finance department’s finance program files, includes maintaining a detailed list of all current program including reporting due dates.
Manage agreements including requests for proposals, assistance in preparation of agreements and enforcing agreement terms.
Review and analyze budgets and revision materials in relation to DHS agreement.
Monitor sub-recipient spending and audit processes in line with engagement letters and contracts
Providing technical assistance to programs including, but not limited to, budget development, invoicing, appropriate federal and state regulations, and audit process.
To be considered for this role, you must possess at least a Bachelor’s degree in an accounting AND a minimum of four years related experience, one year should be in non-profit accounting with multi-stream accounting. An equivalent combination of education and experience may also be considered.
Additionally, the following are required:
Bachelor’s Degree in Accounting with at least four years’ related experience
Excellent written and verbal communication skills; demonstrated excel skills
Demonstrated ability to follow strict rules of confidentiality
Excellent problem solving and critical thinking skills
Demonstrated ability to effectively handle multiple tasks at one time.
Demonstrated ability to manage time, evaluate progress, and adjust activities to complete work within established time frames.
This is a fast-paced, multi-faceted position that offers the exciting opportunity to support and guide a dynamic, mission-driven organization as a member of the PCADV’s team. PCADV offers very competitive salaries and an excellent benefits package.
Jul 15, 2020
Full time
Do you have a passion for social justice and improving systems’ responses to victims of domestic violence? Are you someone who is invested in our vision that domestic violence can and must come to an end for the next generation? The Pennsylvania Coalition Against Domestic Violence (PCADV) is dedicated to reducing, preventing, and educating the community about domestic violence. We are currently seeking a Program Reporting Specialist to assist in the management of the life cycle of new and existing grants.
The Program Fiscal Specialist assists the Controller in managing the sub-recipients involved with Department of Human Services (DHS) funding by preparing required federal/ state financial invoices or reports, keeping the Controller aware of any concerns related to the management of the DHS or sub-recipients’ agreement and working closely with auditors during fieldwork regarding issues of compliance for DHS agreement and sub-recipients’ agreements
Duties may include:
Maintaining finance department’s finance program files, includes maintaining a detailed list of all current program including reporting due dates.
Manage agreements including requests for proposals, assistance in preparation of agreements and enforcing agreement terms.
Review and analyze budgets and revision materials in relation to DHS agreement.
Monitor sub-recipient spending and audit processes in line with engagement letters and contracts
Providing technical assistance to programs including, but not limited to, budget development, invoicing, appropriate federal and state regulations, and audit process.
To be considered for this role, you must possess at least a Bachelor’s degree in an accounting AND a minimum of four years related experience, one year should be in non-profit accounting with multi-stream accounting. An equivalent combination of education and experience may also be considered.
Additionally, the following are required:
Bachelor’s Degree in Accounting with at least four years’ related experience
Excellent written and verbal communication skills; demonstrated excel skills
Demonstrated ability to follow strict rules of confidentiality
Excellent problem solving and critical thinking skills
Demonstrated ability to effectively handle multiple tasks at one time.
Demonstrated ability to manage time, evaluate progress, and adjust activities to complete work within established time frames.
This is a fast-paced, multi-faceted position that offers the exciting opportunity to support and guide a dynamic, mission-driven organization as a member of the PCADV’s team. PCADV offers very competitive salaries and an excellent benefits package.