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LULAC Washington, DC, United States
Dec 05, 2016
Full time
LULAC: Front Desk Receptionist JOB ANNOUNCEMENT ANNOUNCEMENT NUMBER: 03-2016 OPENS: December 1, 2016 CLOSES: December 21, 2016 Title: Front Desk Receptionist Location: Washington, D.C. / National Headquarters Reports to: Executive Assistant/Office Manager Position Description: Oversee Front Desk activity, greet all visitors, receive and sign for packages, while operating multi-line telephone system to relay incoming, outgoing, and interoffice calls from public, members, board of directors, corporations, high level government officials. Reports to the Executive Assistant /Office Manager. LULAC: Front Desk Receptionist Work Status : United State Citizen or Permanent Resident Required LULAC: Front Desk Receptionist Duties and Responsibilities Answer incoming calls using a multi-line phone system Answers inquiries from the public and refers them to appropriate resources using agency website, internet, and local membership councils Greet visitors, log them in and out of the facility, assign them visitor badges, and contact employee escorts Process incoming and outgoing mail, packages, and deliveries Monitor fax machine and distribute incoming faxes Reserve meeting space using resource calendars Place telephone calls or arrange conference calls as instructed Perform various data entry or word processing tasks, such as updating staff phone directories, typing or proofreading documents Place catering orders for meetings Tracks, maintains and orders office supplies as directed Undertake other assignments as requested by the Executive Director and Executive Assistant/Office Manager Assist with booking travel reservations     Education: One to three years of experience in business office setting. A minimum of a high school diploma/GED, Technical/Vocational Business Diploma, or community college. Additional related work experience may be substituted for education Experience: Knowledge, Skills, and Abilities : Proficiency in oral and written communication in English and Spanish; Ability to work with minimal supervision, manage multiple projects and duties simultaneously, prioritize, and recognize when it is appropriate to seek guidance from supervisor; Strong attention to detail, and a quick learner; Working knowledge of Microsoft Office Suite; Experience with Internet tools, using social networks and online communication Knowledge of database software, preferably FileMaker Pro  
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