As a part of the Preservation & Digital Stewardship unit, this position provides management and oversight of the Digital Asset Management System (DAMS) and affiliated public-facing discovery interfaces for UT Libraries, including policy and workflow development, training, and metadata support.
Responsibilities
Provide digital asset management project support and training
Provide consultation in support of UT Libraries’ digital projects.
Train staff in digital asset management tasks in alignment with DAMS/Collections Portal protocols.
Collaborate to develop, document, and communicate UTL best practices for creating, managing, and reusing DAMS/Collections Portal assets.
Facilitate batch processing of digital assets.
Collaborate with staff across the Libraries to support ingest of legacy digital collections into the DAMS.
Develop the DAMS/Collections Portal ecosystem
As Product Owner, work closely with DevOps on bug fixes, maintenance, feature enhancements, and migration to strategically develop the DAMS/Collections Portal software ecosystem.
Contribute to outreach and promotion efforts.
Serve as a liaison to professional communities for digital asset management and digital asset management software.
Develop and implement DAMS/Collections Portal policies and workflows
Establish workflows for ingest, description, and publication of UT Libraries’ digital assets across varied stakeholder groups.
Maintain policy documentation and workflow guidelines.
Coordinate with stakeholders to ensure user alignment with established protocols.
Adapt and refine workflows as needed.
Develop and maintain processes for digital asset management
Develop proficiency with a variety of tools for digital asset management.
Manage digital assets and their metadata as needed with routine workflows as well as special projects.
Develop and maintain relevant reports and statistics aligned with assessment goals.
Oversee DAMS/Collections Portal administrative tasks
Create and manage DAMS user authorizations and accounts.
Monitor usage activity and system performance.
Triage, assign, and resolve help tickets.
Other related functions as assigned.
Required Qualifications
Master’s degree in library science or equivalent. A degree in a relevant field or a combination of education plus experience in a field with transferable skills may be substituted as appropriate.
Experience working with digital assets of different media types and in various data formats.
Knowledge of digital asset management software to store and manage digitized content.
Knowledge of different kinds and formats of metadata for describing digital assets.
Knowledge of relevant technologies, software, and standards used in digital archiving, digital collections management, digitization, and digital preservation.
Demonstrated ability to develop written project documentation, process procedures, and reports.
Willingness to take on new challenges with a creative approach to problem-solving.
Excellent interpersonal and communication skills, with emphasis on empathy, diplomacy, and working collaboratively.
Ability to manage multiple projects and priorities simultaneously, and to work independently and as part of a team.
An understanding of the contributions a dynamic academic community brings to the workplace.
Outstanding attention to detail and thoroughness.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working with digital asset management software to store and manage digitized content.
Experience working with different kinds and formats of metadata for describing digital assets.
Experience with relevant technologies, software, and standards used in digital archiving, digital collections management, and digital preservation.
Experience with relevant software tools (for instance Python or other computer programming languages, tools for file format identification, emulation environments or free readers, etc.).
Experience developing projects and managing the workflows of peers, colleagues, and contributors outside of supervisory channels.
Experience working with software developer/DevOps teams.
Experience serving as a Product Owner in an Agile software development environment.
Experience conducting training for audiences with varying degrees of technical knowledge.
Experience providing effective leadership in an academic library or similar setting.
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.
Salary Range
$52,000 + depending on qualifications
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Typical library conditions.
Work Shift
Monday-Friday, between the hours of 7am and 6pm, as arranged with supervisor. A hybrid, on-site/remote work schedule is available.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
During your application, you will be asked the following questions:
Please describe your experience working with digital assets and tools to manage them.
Which possibilities do you see (or have leveraged in the past) for using automation to improve digital asset management processes?
Please describe how you would leverage your communication skills to manage and support projects for creating, describing, and publishing digital assets.
What skills or experience would you utilize to develop written project documentation, process procedures, and reports?
Apr 26, 2024
Full time
As a part of the Preservation & Digital Stewardship unit, this position provides management and oversight of the Digital Asset Management System (DAMS) and affiliated public-facing discovery interfaces for UT Libraries, including policy and workflow development, training, and metadata support.
Responsibilities
Provide digital asset management project support and training
Provide consultation in support of UT Libraries’ digital projects.
Train staff in digital asset management tasks in alignment with DAMS/Collections Portal protocols.
Collaborate to develop, document, and communicate UTL best practices for creating, managing, and reusing DAMS/Collections Portal assets.
Facilitate batch processing of digital assets.
Collaborate with staff across the Libraries to support ingest of legacy digital collections into the DAMS.
Develop the DAMS/Collections Portal ecosystem
As Product Owner, work closely with DevOps on bug fixes, maintenance, feature enhancements, and migration to strategically develop the DAMS/Collections Portal software ecosystem.
Contribute to outreach and promotion efforts.
Serve as a liaison to professional communities for digital asset management and digital asset management software.
Develop and implement DAMS/Collections Portal policies and workflows
Establish workflows for ingest, description, and publication of UT Libraries’ digital assets across varied stakeholder groups.
Maintain policy documentation and workflow guidelines.
Coordinate with stakeholders to ensure user alignment with established protocols.
Adapt and refine workflows as needed.
Develop and maintain processes for digital asset management
Develop proficiency with a variety of tools for digital asset management.
Manage digital assets and their metadata as needed with routine workflows as well as special projects.
Develop and maintain relevant reports and statistics aligned with assessment goals.
Oversee DAMS/Collections Portal administrative tasks
Create and manage DAMS user authorizations and accounts.
Monitor usage activity and system performance.
Triage, assign, and resolve help tickets.
Other related functions as assigned.
Required Qualifications
Master’s degree in library science or equivalent. A degree in a relevant field or a combination of education plus experience in a field with transferable skills may be substituted as appropriate.
Experience working with digital assets of different media types and in various data formats.
Knowledge of digital asset management software to store and manage digitized content.
Knowledge of different kinds and formats of metadata for describing digital assets.
Knowledge of relevant technologies, software, and standards used in digital archiving, digital collections management, digitization, and digital preservation.
Demonstrated ability to develop written project documentation, process procedures, and reports.
Willingness to take on new challenges with a creative approach to problem-solving.
Excellent interpersonal and communication skills, with emphasis on empathy, diplomacy, and working collaboratively.
Ability to manage multiple projects and priorities simultaneously, and to work independently and as part of a team.
An understanding of the contributions a dynamic academic community brings to the workplace.
Outstanding attention to detail and thoroughness.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working with digital asset management software to store and manage digitized content.
Experience working with different kinds and formats of metadata for describing digital assets.
Experience with relevant technologies, software, and standards used in digital archiving, digital collections management, and digital preservation.
Experience with relevant software tools (for instance Python or other computer programming languages, tools for file format identification, emulation environments or free readers, etc.).
Experience developing projects and managing the workflows of peers, colleagues, and contributors outside of supervisory channels.
Experience working with software developer/DevOps teams.
Experience serving as a Product Owner in an Agile software development environment.
Experience conducting training for audiences with varying degrees of technical knowledge.
Experience providing effective leadership in an academic library or similar setting.
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.
Salary Range
$52,000 + depending on qualifications
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Typical library conditions.
Work Shift
Monday-Friday, between the hours of 7am and 6pm, as arranged with supervisor. A hybrid, on-site/remote work schedule is available.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
During your application, you will be asked the following questions:
Please describe your experience working with digital assets and tools to manage them.
Which possibilities do you see (or have leveraged in the past) for using automation to improve digital asset management processes?
Please describe how you would leverage your communication skills to manage and support projects for creating, describing, and publishing digital assets.
What skills or experience would you utilize to develop written project documentation, process procedures, and reports?
Mapp Biopharmaceutical, Inc.
San Diego, CA, USA 92121
Research Scientist - Purification and Assay Development
Temporary Assignment Through Outside Agency - Approximately 3-6 months
Approximately 40 Hours Per Week
Job #24-04AT
Mapp Biopharmaceutical, Inc. "Mapp" is a San Diego based, innovative biopharmaceutical company focused on addressing unmet medical needs through the development of life-saving monoclonal antibody treatment options to combat a variety of neglected and tropical infectious diseases, and in support of biodefense programs.
The Early Research and Development Group (ERDG) and the Advanced Research and Development Group (ARDG) at Mapp Biopharmaceutical are responsible for the execution of high quality Research and Development activities to ensure the achievement of a robust portfolio through CMC, Nonclinical, Regulatory, Project Management, and Clinical activities consistent with Mapp's product development objectives.
The Research Scientist, Purification and Assay Development reports into the ARDG group at Mapp and is responsible for designing and executing the purification and assay development laboratory activities for various therapeutic antibody candidates, biotherapeutics, and protein antigens produced across several different expression platforms from Discovery to Development. The Research Scientist, Purification and Assay Development has demonstrated significant laboratory and independent contributor activities in a discipline and can design, execute, and analyze experiments in the required technical area across existing and future programs.
Basic Qualifications
PhD or equivalent in a related scientific discipline
2+ years of experience in a development research laboratory doing related work
Hands-on experience with protein/antibody purification (affinity, IEX, SEC, etc.) using the AKTA and Agilent HPLC systems
Experience in assessing chromatography resins, techniques and/or methodologies to optimize protein purification workflows
Hands-on experience in protein/antibody characterization using various analytical techniques, including Nanodrop, SDS-PAGE, ELISA, qPCR, and bead-based assays
Experience with the standard protein/antibody analytical methods used for QC, batch release, stability
Experience in analytical and bio-analytical method development for proteins/antibodies
Experience with mammalian cell suspension cultures such as Chinese Hamster Ovary (CHO) and primary B/T cells
Excellent aseptic/sterile technique
Experience writing methods, SOPs, and BRs
Experience in managing process and method transfers to process development and manufacturing teams
Demonstrated rigor around documentation of experimental plans, execution, and reporting
Ability to work independently and effectively troubleshoot experimental strategies in the laboratory
Attention to detail
Preferred Qualifications
Hands-on experience with the Beacon platform and Beacon antibody discovery and clonal cell line assays is highly preferred
Experience in taking biochemical and cell-based assays from bench to automation and use of liquid handler systems (Bravo, Tecan, etc.)
In-depth knowledge in protein biochemistry and biochemical assay development
Responsibilities
Executes purification, assay and method development for proteins/antibodies and antibody-like candidates coming either from Mapp Discovery or from external sources
Supports upstream, downstream and analytical teams at Mapp by implementing, optimizing, and pre-validating quantitative methods for characterization of cell culture supernatants and antibodies/proteins
Supports upstream, downstream and analytical teams at Mapp by implementing, optimizing, and pre-validating transfer of bench assays to automated format
Collaborates with ARDG process and analytical scientists to incorporate new platform downstream processes and analytical methods into on-going and future studies
Utilizes established processes and methods to purify and characterize material from antibody or antibody-like leads to a suitable level to support further process and method optimization
Ensures documentation of new methods and processes is sufficiently robust for transfer to departments within Mapp and outside vendors
Cross-trains other analysts in newly established purification and analytical methods and processes
Participates in the maturation of the pilot-scale production, downstream purification, analytical, and preformulation capability within Mapp
Provides clear, concise data summaries suitable for the intended audiences
Mapp's anticipated pay scale for this position is $50.49 per hour ($105,000 annualized) to $67.31 per hour ($140,000 annualized). The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the candidate's level of education, and type and length of experience within the job and/or within the industry.
This position is an on-site position located in Mapp's new state-of-the-art San Diego facility.
Mapp invites you to apply by submitting your information through https://mappbio.applicantpro.com/jobs/ . This job will remain open for twenty (20) days after being posted on Mapp's Job Openings website page (see link).
No Solicitors, agents or placement agencies please. Mapp utilizes E-Verify.
Mapp is an Equal Opportunity/Affirmative Action/Disability/Veterans Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/3328083-307440
Apr 26, 2024
Full time
Research Scientist - Purification and Assay Development
Temporary Assignment Through Outside Agency - Approximately 3-6 months
Approximately 40 Hours Per Week
Job #24-04AT
Mapp Biopharmaceutical, Inc. "Mapp" is a San Diego based, innovative biopharmaceutical company focused on addressing unmet medical needs through the development of life-saving monoclonal antibody treatment options to combat a variety of neglected and tropical infectious diseases, and in support of biodefense programs.
The Early Research and Development Group (ERDG) and the Advanced Research and Development Group (ARDG) at Mapp Biopharmaceutical are responsible for the execution of high quality Research and Development activities to ensure the achievement of a robust portfolio through CMC, Nonclinical, Regulatory, Project Management, and Clinical activities consistent with Mapp's product development objectives.
The Research Scientist, Purification and Assay Development reports into the ARDG group at Mapp and is responsible for designing and executing the purification and assay development laboratory activities for various therapeutic antibody candidates, biotherapeutics, and protein antigens produced across several different expression platforms from Discovery to Development. The Research Scientist, Purification and Assay Development has demonstrated significant laboratory and independent contributor activities in a discipline and can design, execute, and analyze experiments in the required technical area across existing and future programs.
Basic Qualifications
PhD or equivalent in a related scientific discipline
2+ years of experience in a development research laboratory doing related work
Hands-on experience with protein/antibody purification (affinity, IEX, SEC, etc.) using the AKTA and Agilent HPLC systems
Experience in assessing chromatography resins, techniques and/or methodologies to optimize protein purification workflows
Hands-on experience in protein/antibody characterization using various analytical techniques, including Nanodrop, SDS-PAGE, ELISA, qPCR, and bead-based assays
Experience with the standard protein/antibody analytical methods used for QC, batch release, stability
Experience in analytical and bio-analytical method development for proteins/antibodies
Experience with mammalian cell suspension cultures such as Chinese Hamster Ovary (CHO) and primary B/T cells
Excellent aseptic/sterile technique
Experience writing methods, SOPs, and BRs
Experience in managing process and method transfers to process development and manufacturing teams
Demonstrated rigor around documentation of experimental plans, execution, and reporting
Ability to work independently and effectively troubleshoot experimental strategies in the laboratory
Attention to detail
Preferred Qualifications
Hands-on experience with the Beacon platform and Beacon antibody discovery and clonal cell line assays is highly preferred
Experience in taking biochemical and cell-based assays from bench to automation and use of liquid handler systems (Bravo, Tecan, etc.)
In-depth knowledge in protein biochemistry and biochemical assay development
Responsibilities
Executes purification, assay and method development for proteins/antibodies and antibody-like candidates coming either from Mapp Discovery or from external sources
Supports upstream, downstream and analytical teams at Mapp by implementing, optimizing, and pre-validating quantitative methods for characterization of cell culture supernatants and antibodies/proteins
Supports upstream, downstream and analytical teams at Mapp by implementing, optimizing, and pre-validating transfer of bench assays to automated format
Collaborates with ARDG process and analytical scientists to incorporate new platform downstream processes and analytical methods into on-going and future studies
Utilizes established processes and methods to purify and characterize material from antibody or antibody-like leads to a suitable level to support further process and method optimization
Ensures documentation of new methods and processes is sufficiently robust for transfer to departments within Mapp and outside vendors
Cross-trains other analysts in newly established purification and analytical methods and processes
Participates in the maturation of the pilot-scale production, downstream purification, analytical, and preformulation capability within Mapp
Provides clear, concise data summaries suitable for the intended audiences
Mapp's anticipated pay scale for this position is $50.49 per hour ($105,000 annualized) to $67.31 per hour ($140,000 annualized). The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the candidate's level of education, and type and length of experience within the job and/or within the industry.
This position is an on-site position located in Mapp's new state-of-the-art San Diego facility.
Mapp invites you to apply by submitting your information through https://mappbio.applicantpro.com/jobs/ . This job will remain open for twenty (20) days after being posted on Mapp's Job Openings website page (see link).
No Solicitors, agents or placement agencies please. Mapp utilizes E-Verify.
Mapp is an Equal Opportunity/Affirmative Action/Disability/Veterans Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/3328083-307440
The College of Charleston
Charleston, South Carolina
Manager, New Student Transfer Evaluation
Posting Details
POSTING INFORMATION
Internal Title
Manager, New Student Transfer Evaluation
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
5
Level
1
Department
Registrar
Job Purpose
Manager of New Student Transfer Evaluation is responsible for transfer credit evaluation activities in the Registrar’s Office, for incoming students. Acts as knowledgeable/expert resource for inquiries from various sources, on and off campus, regarding transfer credit evaluations.
Minimum Requirements
Bachelor’s degree and experience in student services required. Substantial experience in higher education settings desired. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Requires strong organizational and communication skills, as well as ability to represent the institution professionally, with a wide range of individuals, including students, prospective students, professional colleagues, staff, faculty, and parents. Must be highly detail oriented and be able to manage multiple deadlines and high volume work load. Knowledge of best practices in transfer credit evaluation and FERPA regulations helpful. Ellucian Banner experience is desirable. Fluency in international transfer credit is helpful. Should be highly functional with Microsoft Office, basic database, document imaging, internet programs, and electronic file transfer. Requires the ability to initiate and implement programs.
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$37,860 - $44,000
Posting Date
04/22/2024
Closing Date
05/08/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024062
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15357
Job Duties
Job Duties
Activity
Manages the evaluation process of all transfer credit evaluation activities for incoming students, utilizing Ellucian Banner and imaged document applications. This includes, but is not limited to, uploading reports on evaluations to be completed (transcript reviews, AP, IB, Cambridge International and CLEP ), overseeing workflow of transfer credit evaluation staff to assure incoming student evaluations are completed on a timely basis and working with other campus offices to ensure adequate workflow during peak evaluation periods. Reconciles reports related to transfer credit evaluations.
Essential or Marginal
Essential
Percent of Time
70
Activity
Serves as knowledgeable/expert resource to ensure transfer articulations, evaluations, and procedures meet with College of Charleston policy and FERPA regulations, as well as being universal throughout the College. Interprets and participates in decisions regarding the transfer credit processes. Manages all correspondence with incoming students related to transfer credit evaluations, including e-mail, phone, and in person inquiries. Develops and conducts presentations to new/transfer students during Orientation. Counsels and advises students regarding their individual transfer credit evaluations, both during and after Orientation programs.
Essential or Marginal
Essential
Percent of Time
10
Activity
Acts as faculty liaison with departmental transfer credit evaluators, providing faculty with documentation on newly presented and non-standard courses. Builds transfer inventory (articulation) in Ellucian Banner, and the CollegeSource Transfer Evaluation System ( TES ), and ensures accuracy. Preserves and catalogs documentation of departmental evaluations, international credential evaluations, and student-provided documentation. Ensures accurate chronological history of institutional transfer credit policy documentation.
Essential or Marginal
Essential
Percent of Time
10
Activity
Completes official evaluations for incoming students with transcripts from non-US institutions, as well as A Level and AS Leve international exams. Acts as liaison with departmental faculty transfer credit evaluators and academic advisors. Serves as primary institutional contact for transfer credit external information and internal data.
Essential or Marginal
Essential
Percent of Time
10
Apr 22, 2024
Full time
Manager, New Student Transfer Evaluation
Posting Details
POSTING INFORMATION
Internal Title
Manager, New Student Transfer Evaluation
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
5
Level
1
Department
Registrar
Job Purpose
Manager of New Student Transfer Evaluation is responsible for transfer credit evaluation activities in the Registrar’s Office, for incoming students. Acts as knowledgeable/expert resource for inquiries from various sources, on and off campus, regarding transfer credit evaluations.
Minimum Requirements
Bachelor’s degree and experience in student services required. Substantial experience in higher education settings desired. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Requires strong organizational and communication skills, as well as ability to represent the institution professionally, with a wide range of individuals, including students, prospective students, professional colleagues, staff, faculty, and parents. Must be highly detail oriented and be able to manage multiple deadlines and high volume work load. Knowledge of best practices in transfer credit evaluation and FERPA regulations helpful. Ellucian Banner experience is desirable. Fluency in international transfer credit is helpful. Should be highly functional with Microsoft Office, basic database, document imaging, internet programs, and electronic file transfer. Requires the ability to initiate and implement programs.
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$37,860 - $44,000
Posting Date
04/22/2024
Closing Date
05/08/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024062
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15357
Job Duties
Job Duties
Activity
Manages the evaluation process of all transfer credit evaluation activities for incoming students, utilizing Ellucian Banner and imaged document applications. This includes, but is not limited to, uploading reports on evaluations to be completed (transcript reviews, AP, IB, Cambridge International and CLEP ), overseeing workflow of transfer credit evaluation staff to assure incoming student evaluations are completed on a timely basis and working with other campus offices to ensure adequate workflow during peak evaluation periods. Reconciles reports related to transfer credit evaluations.
Essential or Marginal
Essential
Percent of Time
70
Activity
Serves as knowledgeable/expert resource to ensure transfer articulations, evaluations, and procedures meet with College of Charleston policy and FERPA regulations, as well as being universal throughout the College. Interprets and participates in decisions regarding the transfer credit processes. Manages all correspondence with incoming students related to transfer credit evaluations, including e-mail, phone, and in person inquiries. Develops and conducts presentations to new/transfer students during Orientation. Counsels and advises students regarding their individual transfer credit evaluations, both during and after Orientation programs.
Essential or Marginal
Essential
Percent of Time
10
Activity
Acts as faculty liaison with departmental transfer credit evaluators, providing faculty with documentation on newly presented and non-standard courses. Builds transfer inventory (articulation) in Ellucian Banner, and the CollegeSource Transfer Evaluation System ( TES ), and ensures accuracy. Preserves and catalogs documentation of departmental evaluations, international credential evaluations, and student-provided documentation. Ensures accurate chronological history of institutional transfer credit policy documentation.
Essential or Marginal
Essential
Percent of Time
10
Activity
Completes official evaluations for incoming students with transcripts from non-US institutions, as well as A Level and AS Leve international exams. Acts as liaison with departmental faculty transfer credit evaluators and academic advisors. Serves as primary institutional contact for transfer credit external information and internal data.
Essential or Marginal
Essential
Percent of Time
10
Washington State Department of Ecology
Lacey, Shoreline, Union Gap, or Spokane WA
Note : The top end of the salary range listed above includes a longevity pay step that is unavailable at time of offer. The pay range available at time of offer is $6,046 - $7,932 monthly / $72,552 - $95,184 annually.
Keeping Washington Clean and Evergreen
ABOUT THIS JOB
The Office of Equity and Environmental Justice (OEEJ) within the Department of Ecology is looking to fill a Budget Equity Senior Analyst (Management Analyst 5) position. As the Budget Equity Senior Analyst, you will serve as the agency’s technical and strategic expert to develop, coordinate, and assess the agency’s work to meet Ecology’s budget equity priorities and statutory obligations. You will lead the development and implementation of protocols to meet budget equity obligations under the Healthy Environment for All (HEAL) Act, section RCW 70A.02.080 (Download PDF reader) . We are looking for someone with a passion for advancing equity and justice in governance, and who shares our commitment to building an anti-racist and equity-focused institution. Your lived and professional expertise inform your work to support Ecology’s mission to protect, preserve, and enhance the environment for current and future generations.
Duties
What makes this role unique?
This new position will work closely with Office of Equity & Environmental Justice colleagues to innovate and establish new protocols and practices that incorporate equity strategies into agency budget development and funding decision-making.
What you will do:
Serve as an agency subject matter expert on the HEAL Act, section RCW 70A.02.080 (Download PDF reader) , providing guidance to agency programs on implementation of agency budget equity initiatives.
Coordinate development of agency strategic planning goals and metrics for budget equity obligations.
Guide agency programs on analyzing, tracking, and reporting progress with equitably distributing funding and expenditures to overburdened communities and vulnerable populations.
Analyze and track how budget decisions and expenditures affect and benefit vulnerable populations and overburdened communities.
Evaluate and create opportunities for overburdened communities and vulnerable populations to meaningfully participate in agency expenditure decision processes.
Build and support public understanding about agency practices and progress towards advancing budget equity goals.
EMPLOYMENT BENEFITS: Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
ADDITIONAL JOB INFORMATION
LOCATION: This position can be located in any of the following locations (duty station):
Headquarters Office in Lacey, WA. Northwest Region Office (NWRO) in Shoreline, WA . Central Region Office (CRO) in Union Gap, WA . Eastern Region Office (ERO) in Spokane, WA . Upon hire, you must live within a commutable distance from the duty station. Please Note: If the final location of this position is determined to be in our Northwest Region Office (NWRO) in Shoreline, WA . there will be an additional 5% pay increase due to its location in King County. In this instance the salary range will be $6,348 - $8,539 per month. Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of nine years of combined experience and/or education as detailed below:
Experience: in business administration, public administration, law, environmental policy, environmental justice, or a closely related field.
Education: with a major study in business administration, public administration, law, environmental policy, environmental justice, or a closely related field. Additional requirements : demonstrated experience (any length of time) in at least two of the following areas (could be gained through academic research, work experience, project assignments, or volunteer opportunities):
Conducting business or budget analysis and developing budget policy, protocols, and reports.
Conducting research, technical analyses, or impact assessments related to equity or environmental justice.
Developing or analyzing policies, laws, rules, or regulations related to equity or environmental justice.
Program planning or project management focused on equitable process design and outcomes.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree – as listed above. Years of required experience – as listed above.
Combination 1; No college credit hours or degree; 9 years of experience.
Combination 2; 30-59 semester or 45-89 quarter credits; 8 years of experience.
Combination 3; 60-89 semester or 90-134 quarter credits (AA degree); 7 years of experience.
Combination 4; 90-119 semester or 135-179 quarter credits; 6 years of experience.
Combination 5; A Bachelor's Degree; 5 years of experience.
Combination 6; A Master's Degree or above; 3 years of experience.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
High proficiency in MS Excel for complex data analysis.
Familiarity with government budgeting processes and regulations.
Collaborative problem solving and participatory budgeting or planning experience.
Demonstrated experience using equity assessments and environmental justice analyses.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool. If you have specific questions about the position, please email Millie Piazza at Millie.Piazza@ecy.wa.gov Please do not contact Millie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
APPLICATION INSTRUCTIONS: Please submit all of the following documents. Applications without these documents may be declined.
A one-page cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the required qualifications of this position.
Name and contact information of three professional references.
Notes :
References: Listed references will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization.
Salary History: Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Why Work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog . Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Apr 19, 2024
Full time
Note : The top end of the salary range listed above includes a longevity pay step that is unavailable at time of offer. The pay range available at time of offer is $6,046 - $7,932 monthly / $72,552 - $95,184 annually.
Keeping Washington Clean and Evergreen
ABOUT THIS JOB
The Office of Equity and Environmental Justice (OEEJ) within the Department of Ecology is looking to fill a Budget Equity Senior Analyst (Management Analyst 5) position. As the Budget Equity Senior Analyst, you will serve as the agency’s technical and strategic expert to develop, coordinate, and assess the agency’s work to meet Ecology’s budget equity priorities and statutory obligations. You will lead the development and implementation of protocols to meet budget equity obligations under the Healthy Environment for All (HEAL) Act, section RCW 70A.02.080 (Download PDF reader) . We are looking for someone with a passion for advancing equity and justice in governance, and who shares our commitment to building an anti-racist and equity-focused institution. Your lived and professional expertise inform your work to support Ecology’s mission to protect, preserve, and enhance the environment for current and future generations.
Duties
What makes this role unique?
This new position will work closely with Office of Equity & Environmental Justice colleagues to innovate and establish new protocols and practices that incorporate equity strategies into agency budget development and funding decision-making.
What you will do:
Serve as an agency subject matter expert on the HEAL Act, section RCW 70A.02.080 (Download PDF reader) , providing guidance to agency programs on implementation of agency budget equity initiatives.
Coordinate development of agency strategic planning goals and metrics for budget equity obligations.
Guide agency programs on analyzing, tracking, and reporting progress with equitably distributing funding and expenditures to overburdened communities and vulnerable populations.
Analyze and track how budget decisions and expenditures affect and benefit vulnerable populations and overburdened communities.
Evaluate and create opportunities for overburdened communities and vulnerable populations to meaningfully participate in agency expenditure decision processes.
Build and support public understanding about agency practices and progress towards advancing budget equity goals.
EMPLOYMENT BENEFITS: Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
ADDITIONAL JOB INFORMATION
LOCATION: This position can be located in any of the following locations (duty station):
Headquarters Office in Lacey, WA. Northwest Region Office (NWRO) in Shoreline, WA . Central Region Office (CRO) in Union Gap, WA . Eastern Region Office (ERO) in Spokane, WA . Upon hire, you must live within a commutable distance from the duty station. Please Note: If the final location of this position is determined to be in our Northwest Region Office (NWRO) in Shoreline, WA . there will be an additional 5% pay increase due to its location in King County. In this instance the salary range will be $6,348 - $8,539 per month. Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of nine years of combined experience and/or education as detailed below:
Experience: in business administration, public administration, law, environmental policy, environmental justice, or a closely related field.
Education: with a major study in business administration, public administration, law, environmental policy, environmental justice, or a closely related field. Additional requirements : demonstrated experience (any length of time) in at least two of the following areas (could be gained through academic research, work experience, project assignments, or volunteer opportunities):
Conducting business or budget analysis and developing budget policy, protocols, and reports.
Conducting research, technical analyses, or impact assessments related to equity or environmental justice.
Developing or analyzing policies, laws, rules, or regulations related to equity or environmental justice.
Program planning or project management focused on equitable process design and outcomes.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree – as listed above. Years of required experience – as listed above.
Combination 1; No college credit hours or degree; 9 years of experience.
Combination 2; 30-59 semester or 45-89 quarter credits; 8 years of experience.
Combination 3; 60-89 semester or 90-134 quarter credits (AA degree); 7 years of experience.
Combination 4; 90-119 semester or 135-179 quarter credits; 6 years of experience.
Combination 5; A Bachelor's Degree; 5 years of experience.
Combination 6; A Master's Degree or above; 3 years of experience.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
High proficiency in MS Excel for complex data analysis.
Familiarity with government budgeting processes and regulations.
Collaborative problem solving and participatory budgeting or planning experience.
Demonstrated experience using equity assessments and environmental justice analyses.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool. If you have specific questions about the position, please email Millie Piazza at Millie.Piazza@ecy.wa.gov Please do not contact Millie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
APPLICATION INSTRUCTIONS: Please submit all of the following documents. Applications without these documents may be declined.
A one-page cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the required qualifications of this position.
Name and contact information of three professional references.
Notes :
References: Listed references will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization.
Salary History: Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Why Work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog . Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Job Summary
Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!
Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.
As an Assistant II you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Serves as the first point of contact for instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Assists and directs students with class registration and payment.
Receives transcript and certificate requests, locates information, and sends to student, employer, or college.
Makes business travel arrangements for staff as needed.
Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization.
Creates certificates for public and contract training classes as needed.
Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed.
Works closely with Business Office on daily bank balancing.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Works closely with other areas of college that can include other campuses, departments, and the foundation office.
Creates and maintains paper and electronic databases and records.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Partners with third-party vendors and/or sponsors to assist students with registration, gathering payment information, and disseminating credential information.
Contributes to team effort by accomplishing related results as needed.
Works closely with confidential information by following college policies on cybersecurity.
Creates, maintains, and manages comprehensive records, ensuring data integrity and accessibility.
Assists with day-to-day administration of the assigned programs.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work with minimal supervision.
Demonstrated ability to work a flexible schedule to include evenings and weekends.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Bachelor’s degree
Experience working in a community college setting
Working Conditions
Anticipated schedule is Monday – Friday from 8am – 4:30 pm with potential for occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 17, 2024
Full time
Job Summary
Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!
Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.
As an Assistant II you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Serves as the first point of contact for instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Assists and directs students with class registration and payment.
Receives transcript and certificate requests, locates information, and sends to student, employer, or college.
Makes business travel arrangements for staff as needed.
Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization.
Creates certificates for public and contract training classes as needed.
Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed.
Works closely with Business Office on daily bank balancing.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Works closely with other areas of college that can include other campuses, departments, and the foundation office.
Creates and maintains paper and electronic databases and records.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Partners with third-party vendors and/or sponsors to assist students with registration, gathering payment information, and disseminating credential information.
Contributes to team effort by accomplishing related results as needed.
Works closely with confidential information by following college policies on cybersecurity.
Creates, maintains, and manages comprehensive records, ensuring data integrity and accessibility.
Assists with day-to-day administration of the assigned programs.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work with minimal supervision.
Demonstrated ability to work a flexible schedule to include evenings and weekends.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Bachelor’s degree
Experience working in a community college setting
Working Conditions
Anticipated schedule is Monday – Friday from 8am – 4:30 pm with potential for occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Reports to: Senior Director, Enterprise Applications and Procurement Staff reporting to this position: None Department: Administration Position classification: Exempt, full time; Nonunion - Level 6 Minimum compensation: $77,000 Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
American Progress has an immediate opening for a Salesforce Administrator to join the Enterprise Data subteam of the Information Technology Services team. Salesforce is integrated into every phase of American Progress’ product life cycle—from fundraising, to billing time, to tracking work products, to outreach and analytics. Salesforce is also used for back-office processes such as onboarding, offboarding, and inventory.
Working as part of a team, the Salesforce Administrator will oversee the management and enhancement of the platform, as well as contribute to the development and rollout of Salesforce-based solutions. This position is an excellent opportunity for a technologist who is interested in applying innovation to help further progressive policies and ideals.
The ideal candidate is a team player with strong technical abilities and good judgment about which approach to take. They enjoy sharing that knowledge and wisdom with the team and customers to deliver streamlined processes that improve the efficiency of staff members and the organization.
Responsibilities:
Work with staff across the organization who use Salesforce, providing training and continued support.
Work with staff to improve the Salesforce system to better meet their needs and streamline processes.
Oversee day-to-day activities and operations of a complex, highly customized Salesforce implementation.
Manage and participate in projects to improve the organization’s use of Salesforce, working with staff and external consultants to implement enhancements to the system.
Design and develop solutions in accordance with business requirements, which involves customizing configurations, creating workflows, and building custom apps.
Use Apex, Visualforce, and Lightning Components to develop tailored solutions that enhance user experience and business processes.
Conduct testing of Salesforce applications to identify and fix bugs, ensuring high-quality standards are met.
Manage user roles, security, profiles, workflow rules, and other configuration options.
Manage data loads and clean up data as needed, as well as create customized reports and dashboards.
Keep up to date with new Salesforce.com features, best practices, and releases through Salesforce and its community.
Perform other duties as assigned.
Requirements and qualifications:
Bachelor’s degree or equivalent combination of education and experience.
At least two years of experience as Salesforce administrator for a large, multifaceted organization—ideally a nonprofit or government agency.
Strong drive to elicit customers’ problems and opportunities and to make rapid and incremental improvements.
Experience training and supporting nontechnical staff in the use of Salesforce or other server-based software.
Strong technical skills, including mastery of workflows, formula fields, validation rules, s-controls, and custom buttons.
Ability to learn quickly as Salesforce rolls out new features and when using existing features for the first time or in a new way.
Proficient with the basic Salesforce tools, including roles, profiles, page layouts, custom objects, and record types—and good judgement deciding what tool to use.
Proficient with data export, import, and use of Microsoft Excel to facilitate uploads and data transformations.
Proficient with the Data Loader tool.
Proficient at migrating data between objects or fields.
Demonstrated analytical and problem-solving skills, as well as troubleshooting expertise.
Ability to prioritize effectively and escalate issues as required.
Good team player who helps the team succeed and learn, while taking advantage of opportunities to learn.
Exceptional oral and written communication skills.
Proficiency in Microsoft Office, with a strong knowledge of Microsoft Excel and Word.
Experience with marketing automation platforms such as Engaging Networks—particularly experience with managing the integrations between systems—is a plus.
Process Builder skills are a big plus.
Salesforce.com Certified Administrator is a plus.
Understanding of nonprofit organizations is a plus.
Commitment to the values and ideals advanced by American Progress.
American Progress offers a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply. This position is not represented by a union and has a minimum salary of $77,000.
American Progress’ hybrid work policy is posted on our Jobs page. Please visit this page for updates. Any changes to this policy will also be communicated at the time of hire.
Apr 16, 2024
Full time
Reports to: Senior Director, Enterprise Applications and Procurement Staff reporting to this position: None Department: Administration Position classification: Exempt, full time; Nonunion - Level 6 Minimum compensation: $77,000 Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
American Progress has an immediate opening for a Salesforce Administrator to join the Enterprise Data subteam of the Information Technology Services team. Salesforce is integrated into every phase of American Progress’ product life cycle—from fundraising, to billing time, to tracking work products, to outreach and analytics. Salesforce is also used for back-office processes such as onboarding, offboarding, and inventory.
Working as part of a team, the Salesforce Administrator will oversee the management and enhancement of the platform, as well as contribute to the development and rollout of Salesforce-based solutions. This position is an excellent opportunity for a technologist who is interested in applying innovation to help further progressive policies and ideals.
The ideal candidate is a team player with strong technical abilities and good judgment about which approach to take. They enjoy sharing that knowledge and wisdom with the team and customers to deliver streamlined processes that improve the efficiency of staff members and the organization.
Responsibilities:
Work with staff across the organization who use Salesforce, providing training and continued support.
Work with staff to improve the Salesforce system to better meet their needs and streamline processes.
Oversee day-to-day activities and operations of a complex, highly customized Salesforce implementation.
Manage and participate in projects to improve the organization’s use of Salesforce, working with staff and external consultants to implement enhancements to the system.
Design and develop solutions in accordance with business requirements, which involves customizing configurations, creating workflows, and building custom apps.
Use Apex, Visualforce, and Lightning Components to develop tailored solutions that enhance user experience and business processes.
Conduct testing of Salesforce applications to identify and fix bugs, ensuring high-quality standards are met.
Manage user roles, security, profiles, workflow rules, and other configuration options.
Manage data loads and clean up data as needed, as well as create customized reports and dashboards.
Keep up to date with new Salesforce.com features, best practices, and releases through Salesforce and its community.
Perform other duties as assigned.
Requirements and qualifications:
Bachelor’s degree or equivalent combination of education and experience.
At least two years of experience as Salesforce administrator for a large, multifaceted organization—ideally a nonprofit or government agency.
Strong drive to elicit customers’ problems and opportunities and to make rapid and incremental improvements.
Experience training and supporting nontechnical staff in the use of Salesforce or other server-based software.
Strong technical skills, including mastery of workflows, formula fields, validation rules, s-controls, and custom buttons.
Ability to learn quickly as Salesforce rolls out new features and when using existing features for the first time or in a new way.
Proficient with the basic Salesforce tools, including roles, profiles, page layouts, custom objects, and record types—and good judgement deciding what tool to use.
Proficient with data export, import, and use of Microsoft Excel to facilitate uploads and data transformations.
Proficient with the Data Loader tool.
Proficient at migrating data between objects or fields.
Demonstrated analytical and problem-solving skills, as well as troubleshooting expertise.
Ability to prioritize effectively and escalate issues as required.
Good team player who helps the team succeed and learn, while taking advantage of opportunities to learn.
Exceptional oral and written communication skills.
Proficiency in Microsoft Office, with a strong knowledge of Microsoft Excel and Word.
Experience with marketing automation platforms such as Engaging Networks—particularly experience with managing the integrations between systems—is a plus.
Process Builder skills are a big plus.
Salesforce.com Certified Administrator is a plus.
Understanding of nonprofit organizations is a plus.
Commitment to the values and ideals advanced by American Progress.
American Progress offers a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply. This position is not represented by a union and has a minimum salary of $77,000.
American Progress’ hybrid work policy is posted on our Jobs page. Please visit this page for updates. Any changes to this policy will also be communicated at the time of hire.
The College of Charleston
Charleston, South Carolina
Sr. AP Analyst*
Posting Details
POSTING INFORMATION
Internal Title
Sr. AP Analyst*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Controller
Job Purpose
Responsible for auditing and the appropriate processing of accounts payable transactions including the recording and/or updating of all related transactions in the online Banner system, supporting documentation and any necessary correspondence. Assists with various accounting functions. Works in the Accounts Payable area of the Controller’s Office to process payments totaling ~$60m for ~10,000 vendors/individuals per fiscal year utilizing a complex, integrated, multi-module accounting system.
Minimum Requirements
High school diploma and three or more years of professional accounting experience. Bachelor’s degree in accounting or a related field (with accounting courses) and at least one year of accounts payable experience preferred. Preference may be given for Banner Finance experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Ability to interpret and apply South Carolina laws and institutional policies, with regards to accounting and disbursement functions, in a fair and equitable manner. Working knowledge of spreadsheets, word processing, and databases. Knowledge of the principles, practices, terminology and theories of accounting. Knowledge of modern office practices and procedures. Ability to apply mathematical concepts. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing. Requires thorough understanding of the system configuration and workflow processing to identify and resolve problems.
Additional Comments Regarding Position
Must be willing and able to work additional hours during fiscal year end, during peak times of activity for the department and when deadlines need to be met. *This position is eligible for telecommuting, with some on-campus responsibilities.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$38,362 - $44,977
Posting Date
04/09/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024058
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15297
Job Duties
Job Duties
Activity
1.Processes and analyzes Banner system transactions involving assigned accounts, vendors, and employees. Verifies the accuracy of outstanding commitments, payment postings, draft payments. Ensures accountability & proper reporting by auditing/reconciling the on-line system & report outputs on a daily, weekly, monthly basis. Determines and prepares year-end accruals & related reconciliations. Prepares required reports using Excel or Word.
Essential or Marginal
Essential
Percent of Time
35
Activity
2.Determines sales & use tax where appropriate. Posts vendor credits accurately. Advises Treasurer’s Office regarding the posting of vendor checks to the appropriate accounts. Verifies travel reimbursements against travel authorizations and travel policies/procedures. Adjusts for prepaid items. Disencumbers any remaining balances; follows prescribed data entry process otherwise.
Essential or Marginal
Essential
Percent of Time
35
Activity
3. Applies accounting standards to alter/maintain the Banner system; develops methods for recording financial transactions; prepares reports for financial analyses. Uses cost accounting techniques to allocate expenses to accounts. Provides documents, explanations, work papers, reports to auditors. Participates in system upgrades, conversions and implementations of business processes and reporting. Serve as a backup to the other Senior AP Analyst.
Essential or Marginal
Marginal
Percent of Time
5
Activity
4. Follows internal control procedures for handling and creating checks. Performs check verifications & reconciliations as to vendor names & amounts. Reconciles check registers and processes voided checks from Banner system. Provides training, as needed.
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Interprets accounting system policies and procedures. Promulgates travel/disbursement policies & procedures to campus on a regular basis. Assists faculty, staff & students with inquiries about Banner.
Essential or Marginal
Marginal
Percent of Time
5
Activity
6. Manage the outstanding travel advance process. Monitor outstanding advances and follow up with employees to clear advances. Run the AP Control process in the Banner Travel Expense Management System and reconcile related general ledger accounts. Serve as a backup to the AP Supervisor for training presentations to College employees on the policies and procedures related to travel and expenditure processing. Manages workflow alerts related to the travel system. Monitors on a daily basis and works closely with IT to identify and resolve problems with systems configuration and workflow processes. Manage the delegate control process related to the travel and expense management system. Assigns and removes delegates according to employee requests. Serves as a backup to the other Senior Accounts Payable Analyst.
Essential or Marginal
Essential
Percent of Time
15
Apr 12, 2024
Full time
Sr. AP Analyst*
Posting Details
POSTING INFORMATION
Internal Title
Sr. AP Analyst*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Controller
Job Purpose
Responsible for auditing and the appropriate processing of accounts payable transactions including the recording and/or updating of all related transactions in the online Banner system, supporting documentation and any necessary correspondence. Assists with various accounting functions. Works in the Accounts Payable area of the Controller’s Office to process payments totaling ~$60m for ~10,000 vendors/individuals per fiscal year utilizing a complex, integrated, multi-module accounting system.
Minimum Requirements
High school diploma and three or more years of professional accounting experience. Bachelor’s degree in accounting or a related field (with accounting courses) and at least one year of accounts payable experience preferred. Preference may be given for Banner Finance experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Ability to interpret and apply South Carolina laws and institutional policies, with regards to accounting and disbursement functions, in a fair and equitable manner. Working knowledge of spreadsheets, word processing, and databases. Knowledge of the principles, practices, terminology and theories of accounting. Knowledge of modern office practices and procedures. Ability to apply mathematical concepts. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing. Requires thorough understanding of the system configuration and workflow processing to identify and resolve problems.
Additional Comments Regarding Position
Must be willing and able to work additional hours during fiscal year end, during peak times of activity for the department and when deadlines need to be met. *This position is eligible for telecommuting, with some on-campus responsibilities.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$38,362 - $44,977
Posting Date
04/09/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024058
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15297
Job Duties
Job Duties
Activity
1.Processes and analyzes Banner system transactions involving assigned accounts, vendors, and employees. Verifies the accuracy of outstanding commitments, payment postings, draft payments. Ensures accountability & proper reporting by auditing/reconciling the on-line system & report outputs on a daily, weekly, monthly basis. Determines and prepares year-end accruals & related reconciliations. Prepares required reports using Excel or Word.
Essential or Marginal
Essential
Percent of Time
35
Activity
2.Determines sales & use tax where appropriate. Posts vendor credits accurately. Advises Treasurer’s Office regarding the posting of vendor checks to the appropriate accounts. Verifies travel reimbursements against travel authorizations and travel policies/procedures. Adjusts for prepaid items. Disencumbers any remaining balances; follows prescribed data entry process otherwise.
Essential or Marginal
Essential
Percent of Time
35
Activity
3. Applies accounting standards to alter/maintain the Banner system; develops methods for recording financial transactions; prepares reports for financial analyses. Uses cost accounting techniques to allocate expenses to accounts. Provides documents, explanations, work papers, reports to auditors. Participates in system upgrades, conversions and implementations of business processes and reporting. Serve as a backup to the other Senior AP Analyst.
Essential or Marginal
Marginal
Percent of Time
5
Activity
4. Follows internal control procedures for handling and creating checks. Performs check verifications & reconciliations as to vendor names & amounts. Reconciles check registers and processes voided checks from Banner system. Provides training, as needed.
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Interprets accounting system policies and procedures. Promulgates travel/disbursement policies & procedures to campus on a regular basis. Assists faculty, staff & students with inquiries about Banner.
Essential or Marginal
Marginal
Percent of Time
5
Activity
6. Manage the outstanding travel advance process. Monitor outstanding advances and follow up with employees to clear advances. Run the AP Control process in the Banner Travel Expense Management System and reconcile related general ledger accounts. Serve as a backup to the AP Supervisor for training presentations to College employees on the policies and procedures related to travel and expenditure processing. Manages workflow alerts related to the travel system. Monitors on a daily basis and works closely with IT to identify and resolve problems with systems configuration and workflow processes. Manage the delegate control process related to the travel and expense management system. Assigns and removes delegates according to employee requests. Serves as a backup to the other Senior Accounts Payable Analyst.
Essential or Marginal
Essential
Percent of Time
15
The College of Charleston
Charleston, South Carolina
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
Apr 12, 2024
Full time
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
Minivasive Pain and Orthopedics
11233 SHADOW CREEK Pearland, TX 77584
**$500 Sign-On Bonus Available **
Minivasive Pain and Orthopedics is an outpatient clinic network serving the greater local Houston, TX area. Our teams strive to deliver personalized and compassionate care to meet our patients' individualized needs. At MPO, we continue to seek talented individuals who are passionate about making a difference and developing their clinical skillset. Come join our team at Minivasive Pain and Orthopedics and unlock your potential for excellence.
Our team at Minivasive Pain and Orthopedics- Pearland is looking for a full-time bilingual Medical Assistant to provide direct patient care in the outpatient clinical setting. The Medical Assistant will additionally support a positive patient experience by performing administrative and certain clinical duties under the direction of physician or nurse manager and will assist the physician in scribing patient notes.
ESSENTIAL FUNCTIONS:
Demonstrates Customer Service Standards (smiles and makes eye contact, greets each patient and visitor, seeks out patient and visitor contact, displays appropriate body language at all times, takes 5 minutes each day to go above and beyond for one patient or visitor, honor diversity and thanks each customer)
Works efficiently and completes tasks thoroughly to optimize patient flow while maintaining quality and patient/provider satisfaction
Escorts patient(s) to exam rooms, interviews patients, measures vital signs, including weight, blood pressure, pulse, temperature, and documents all information in patient's chart
Confirm patient' DOB and full name
Confirm reason for visit and date of injury
Educates and may give directions to patient regarding medication and treatment plan as instructed by physician or physician assistant
Maintains patient charts ensuring all related reports, labs and information is filed and available in patients' medical records/file prior to their appointment. Ensure completeness and accuracy of patients' forms
Patient must have a referral form unless sent from another provider
Patient must have x-ray or MRI report
Check off list must be completed
Letter of Protection must be in the patient file, if applicable
Completes necessary forms as requested including but not limited to disability and FMLA forms
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to maintain effective and organized systems to ensure timely patient flow
Excellent, polished patient interaction skills. Ability to communicate professionally with patients
Exceptional customer service and phone etiquette
Strong computer skills with proficiency in Microsoft Office, including Outlook, Excel, Word & E-Clinical
Energetic with a desire to learn and develop new skills
Bilingual; fluent in English and Spanish
EDUCATION AND EXPERIENCE:
High School diploma or its equivalent
Minimum 1-2 years in medical office setting
Medical Assistant Certification preferred
BENEFITS OFFERED:
3 Medical Plans
2 Dental Plans
1 Vision Plan
Employee Assistance Program
Short and Long-Term Disability Insurance
Basic and Voluntary Life with AD&D Plan
401(k) with a 2-year vesting
PTO + Holidays
Please visit our website for more information:
https://minivasivepain.com/
Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.
Apr 11, 2024
Full time
**$500 Sign-On Bonus Available **
Minivasive Pain and Orthopedics is an outpatient clinic network serving the greater local Houston, TX area. Our teams strive to deliver personalized and compassionate care to meet our patients' individualized needs. At MPO, we continue to seek talented individuals who are passionate about making a difference and developing their clinical skillset. Come join our team at Minivasive Pain and Orthopedics and unlock your potential for excellence.
Our team at Minivasive Pain and Orthopedics- Pearland is looking for a full-time bilingual Medical Assistant to provide direct patient care in the outpatient clinical setting. The Medical Assistant will additionally support a positive patient experience by performing administrative and certain clinical duties under the direction of physician or nurse manager and will assist the physician in scribing patient notes.
ESSENTIAL FUNCTIONS:
Demonstrates Customer Service Standards (smiles and makes eye contact, greets each patient and visitor, seeks out patient and visitor contact, displays appropriate body language at all times, takes 5 minutes each day to go above and beyond for one patient or visitor, honor diversity and thanks each customer)
Works efficiently and completes tasks thoroughly to optimize patient flow while maintaining quality and patient/provider satisfaction
Escorts patient(s) to exam rooms, interviews patients, measures vital signs, including weight, blood pressure, pulse, temperature, and documents all information in patient's chart
Confirm patient' DOB and full name
Confirm reason for visit and date of injury
Educates and may give directions to patient regarding medication and treatment plan as instructed by physician or physician assistant
Maintains patient charts ensuring all related reports, labs and information is filed and available in patients' medical records/file prior to their appointment. Ensure completeness and accuracy of patients' forms
Patient must have a referral form unless sent from another provider
Patient must have x-ray or MRI report
Check off list must be completed
Letter of Protection must be in the patient file, if applicable
Completes necessary forms as requested including but not limited to disability and FMLA forms
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to maintain effective and organized systems to ensure timely patient flow
Excellent, polished patient interaction skills. Ability to communicate professionally with patients
Exceptional customer service and phone etiquette
Strong computer skills with proficiency in Microsoft Office, including Outlook, Excel, Word & E-Clinical
Energetic with a desire to learn and develop new skills
Bilingual; fluent in English and Spanish
EDUCATION AND EXPERIENCE:
High School diploma or its equivalent
Minimum 1-2 years in medical office setting
Medical Assistant Certification preferred
BENEFITS OFFERED:
3 Medical Plans
2 Dental Plans
1 Vision Plan
Employee Assistance Program
Short and Long-Term Disability Insurance
Basic and Voluntary Life with AD&D Plan
401(k) with a 2-year vesting
PTO + Holidays
Please visit our website for more information:
https://minivasivepain.com/
Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.
IsI is looking for a skilled Security Control Software Support Specialist to join our team. In this role, you will be responsible for providing technical assistance, troubleshooting software issues, and ensuring smooth operations for our clients. If you have a passion for problem-solving and excellent communication skills, we’d love to hear from you!
Duties/Responsibilities:
Maintain regular dialogue with clients in order to report improvement tickets to enhance current processes as well as future program development.
Collaborate with developers to track issue status.
Facilitate client onboarding, including web demonstrations, training, and data migrations.
Serve as the primary contact for software configuration setup.
Distribute user access while maintaining security by assigning appropriate roles.
Aid in the process of client departures ensuring timely closures, data transfers and client satisfaction.
Train both staff and clients on newly released features and best practices.
Build custom reports and ensure data integrity.
Identify areas for process enhancement and report improvement tickets in Jira.
Collaborate with the Security Control Working Group to enhance current processes.
Troubleshoot Tier 1 and Tier 2 software issues promptly.
Determine priority levels for Tier 3 support requests.
Configure server settings across various environments.
Stress test software on multiple environments and servers to validate workflows.
Update HTML for notification templates within the Sec-Con software.
Assist in creating user guides and contribute to the Knowledge Center.
Participate in miscellaneous projects related to data integrity.
Qualifications:
US Citizenship Required
Experience with Microsoft 365 Applications
Exhibit professionalism in the workplace
Excellent customer relationship skills
Excellent organizational skills, and attention to detail
Excellent oral and written communication skills
Ability to work independently and as part of a team
Excellent critical thinking skills, logical problem-solving ability, and a willingness to learn
Exhibit attention to detail and ability to work effectively in situations involving uncertainty or lack of information
Experience working in a high-paced environment
Experience prioritizing tasks with minimal guidance to meet/exceed deadlines
A willingness to think outside of the box to provide innovative solutions for clients
Experience solving challenging technical business problems
What we offer:
The salary range for this role is $50,000-$55,000
Opportunity for Hybrid work
A competitive salary and benefits package
A casual, friendly, and relaxed work environment
Professional growth encouragement and support
Industrial Security Integrators, LLC (“IsI”) is an equal opportunity employer committed to affirmative action and diversity in the workplace. It is the policy of IsI to provide Equal Employment Opportunities (EEO) to Employees and Applicants, without regard to race, color, religion, sex, age, marital status, citizenship status, national origin, sexual orientation, gender identity, veteran status or disability or any other factor protected by law and to provide advancement opportunities for minorities, women, disabled individuals, and veterans. IsI is stronger and more effective when our workforce includes highly qualified individuals with diverse backgrounds, cultures, and traditions.
Apr 11, 2024
Full time
IsI is looking for a skilled Security Control Software Support Specialist to join our team. In this role, you will be responsible for providing technical assistance, troubleshooting software issues, and ensuring smooth operations for our clients. If you have a passion for problem-solving and excellent communication skills, we’d love to hear from you!
Duties/Responsibilities:
Maintain regular dialogue with clients in order to report improvement tickets to enhance current processes as well as future program development.
Collaborate with developers to track issue status.
Facilitate client onboarding, including web demonstrations, training, and data migrations.
Serve as the primary contact for software configuration setup.
Distribute user access while maintaining security by assigning appropriate roles.
Aid in the process of client departures ensuring timely closures, data transfers and client satisfaction.
Train both staff and clients on newly released features and best practices.
Build custom reports and ensure data integrity.
Identify areas for process enhancement and report improvement tickets in Jira.
Collaborate with the Security Control Working Group to enhance current processes.
Troubleshoot Tier 1 and Tier 2 software issues promptly.
Determine priority levels for Tier 3 support requests.
Configure server settings across various environments.
Stress test software on multiple environments and servers to validate workflows.
Update HTML for notification templates within the Sec-Con software.
Assist in creating user guides and contribute to the Knowledge Center.
Participate in miscellaneous projects related to data integrity.
Qualifications:
US Citizenship Required
Experience with Microsoft 365 Applications
Exhibit professionalism in the workplace
Excellent customer relationship skills
Excellent organizational skills, and attention to detail
Excellent oral and written communication skills
Ability to work independently and as part of a team
Excellent critical thinking skills, logical problem-solving ability, and a willingness to learn
Exhibit attention to detail and ability to work effectively in situations involving uncertainty or lack of information
Experience working in a high-paced environment
Experience prioritizing tasks with minimal guidance to meet/exceed deadlines
A willingness to think outside of the box to provide innovative solutions for clients
Experience solving challenging technical business problems
What we offer:
The salary range for this role is $50,000-$55,000
Opportunity for Hybrid work
A competitive salary and benefits package
A casual, friendly, and relaxed work environment
Professional growth encouragement and support
Industrial Security Integrators, LLC (“IsI”) is an equal opportunity employer committed to affirmative action and diversity in the workplace. It is the policy of IsI to provide Equal Employment Opportunities (EEO) to Employees and Applicants, without regard to race, color, religion, sex, age, marital status, citizenship status, national origin, sexual orientation, gender identity, veteran status or disability or any other factor protected by law and to provide advancement opportunities for minorities, women, disabled individuals, and veterans. IsI is stronger and more effective when our workforce includes highly qualified individuals with diverse backgrounds, cultures, and traditions.
locationsPublic Service Center time typeFull time posted onPosted Today job requisition idR003098
Job Summary
Plans, coordinates and administers a specific program within a designated department. Assigned programs typically involve heavy administrative components and require a single incumbent to administer. Responsibilities include project/task planning, design, recommendation, implementation and day to day administration of program responsibilities.
Qualifications
Education and Experience:
Program Assistant positions typically require a job related degree or three to five years of experience related to the specialized area. Depending on area of assignment, a degree may substitute for some or all of the required experience.
Knowledge of: Applicable computer applications/technology, principles and practices of public sector organization and some specifics relating to program operations; planning, scheduling, monitoring and problem solving; research techniques and data analysis; budget tracking, justification and control; application of County state and federal laws and regulation relevant to the program/project area; departmental policies and procedures, trends and practices within the specialized area.
Ability to: Effectively coordinate, work to others; carry out policy directives of management in an effective and timely manner; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff; communicate and express ideas effectively, orally and in writing.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
Duties may include but are not limited to the following:
Prepares recommendations regarding direction of program.
Plans, organizes and administers specific program(s), services and activities as assigned program; develops and implements new elements to assigned program.
Makes recommendations in defining program goals and objectives; recommends methods and means of accomplishing objectives; works within established policies and procedures.
Researches and analyzes data relating to assigned program, recommends modification of procedures.
Works within established budgets and contracts with outside agencies and other governmental agencies; works within program guidelines and requirements.
Prepares reports on program performance, needs, services information and contributes to the evaluation of program performance.
Coordinates activities with those of other related programs, departments or agencies; works through controversial issues, relying on manager’s assistance to resolve significant issues.
Delegates to or coordinates support staff connected to the program; provides information and possible recommendations to manager if work performance problems arise.
May assist manager with coordinating and assigning work activities and small projects; monitors workflow; reviews and monitors work products, methods and procedures.
Additional Duties specific to department may include:
Support for Clark County Planning Commission:
Manages PC docket, prepares legals and agendas, pays stipends, schedules & attends hearings & work sessions. Works closely with Director, PC Members, court reporter, staff members, CVTV staff, citizens & Council staff. Manages Planning Commission Webpage. Fields questions from the public
Planning Commission Recruitments: Participates with Councilor’s & Communications Office on recruitment of PC members. Schedules training and other meetings with new members
Annual Report: Gathers data from planners and creates Annual Report
Public Records Disclosure & Records Management
Gov/QA
E-Discovery System
Ensures Community Planning metrics are met
Works closely with Central Records on transmittal & archival of old records
OnBase Management & Special Projects for the PA’s Office
Oversite of litigation projects related to Community Planning for PA’s office and creation of webpage for attorneys
Metz Database
Oversight of Metz database used to send out public notifications to large groups of citizens
Workday: Processes invoices, adds contracts; runs financial reports. Works with Financial Management on JV’s, grants, and contracts
Budget & Financial Management: Works with Budget Office on Questica system; Prepares MOU with Public Works & runs monthly reports
Software Knowledge
Webpage/Drupal; Excel; Crystal Report Writing; Word; Power Point; Workday; Gov/QA; E-Discovery
Questica; WebEx, Metz database, Workday
Webpage:
Knowledge of Drupal software; updates Dept. webpage, as needed
Salary Grade
M3.7
Salary Range
$25.73 - $34.74- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Apr 10, 2024
Full time
locationsPublic Service Center time typeFull time posted onPosted Today job requisition idR003098
Job Summary
Plans, coordinates and administers a specific program within a designated department. Assigned programs typically involve heavy administrative components and require a single incumbent to administer. Responsibilities include project/task planning, design, recommendation, implementation and day to day administration of program responsibilities.
Qualifications
Education and Experience:
Program Assistant positions typically require a job related degree or three to five years of experience related to the specialized area. Depending on area of assignment, a degree may substitute for some or all of the required experience.
Knowledge of: Applicable computer applications/technology, principles and practices of public sector organization and some specifics relating to program operations; planning, scheduling, monitoring and problem solving; research techniques and data analysis; budget tracking, justification and control; application of County state and federal laws and regulation relevant to the program/project area; departmental policies and procedures, trends and practices within the specialized area.
Ability to: Effectively coordinate, work to others; carry out policy directives of management in an effective and timely manner; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff; communicate and express ideas effectively, orally and in writing.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
Duties may include but are not limited to the following:
Prepares recommendations regarding direction of program.
Plans, organizes and administers specific program(s), services and activities as assigned program; develops and implements new elements to assigned program.
Makes recommendations in defining program goals and objectives; recommends methods and means of accomplishing objectives; works within established policies and procedures.
Researches and analyzes data relating to assigned program, recommends modification of procedures.
Works within established budgets and contracts with outside agencies and other governmental agencies; works within program guidelines and requirements.
Prepares reports on program performance, needs, services information and contributes to the evaluation of program performance.
Coordinates activities with those of other related programs, departments or agencies; works through controversial issues, relying on manager’s assistance to resolve significant issues.
Delegates to or coordinates support staff connected to the program; provides information and possible recommendations to manager if work performance problems arise.
May assist manager with coordinating and assigning work activities and small projects; monitors workflow; reviews and monitors work products, methods and procedures.
Additional Duties specific to department may include:
Support for Clark County Planning Commission:
Manages PC docket, prepares legals and agendas, pays stipends, schedules & attends hearings & work sessions. Works closely with Director, PC Members, court reporter, staff members, CVTV staff, citizens & Council staff. Manages Planning Commission Webpage. Fields questions from the public
Planning Commission Recruitments: Participates with Councilor’s & Communications Office on recruitment of PC members. Schedules training and other meetings with new members
Annual Report: Gathers data from planners and creates Annual Report
Public Records Disclosure & Records Management
Gov/QA
E-Discovery System
Ensures Community Planning metrics are met
Works closely with Central Records on transmittal & archival of old records
OnBase Management & Special Projects for the PA’s Office
Oversite of litigation projects related to Community Planning for PA’s office and creation of webpage for attorneys
Metz Database
Oversight of Metz database used to send out public notifications to large groups of citizens
Workday: Processes invoices, adds contracts; runs financial reports. Works with Financial Management on JV’s, grants, and contracts
Budget & Financial Management: Works with Budget Office on Questica system; Prepares MOU with Public Works & runs monthly reports
Software Knowledge
Webpage/Drupal; Excel; Crystal Report Writing; Word; Power Point; Workday; Gov/QA; E-Discovery
Questica; WebEx, Metz database, Workday
Webpage:
Knowledge of Drupal software; updates Dept. webpage, as needed
Salary Grade
M3.7
Salary Range
$25.73 - $34.74- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
The College of Charleston
Charleston, South Carolina
Student Services Associate
Posting Details
POSTING INFORMATION
Internal Title
Student Services Associate
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
1
Department
Registrar
Job Purpose
The Student Services Associate ( SSA ) position provides key services crucial to the Office of the Registrar regarding student records support and maintenance. Provides support to students, alumni, faculty, staff, and the general public, by triaging and resolving questions about academic policies and procedures and processing student records requests, documents and forms. This position plays an important role in ensuring the maintenance of a true service-centered environment in our front office.
Minimum Requirements
High school diploma and a minimum of two years of administrative office support experience in higher education. Bachelor’s degree preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must have the ability to communicate effectively (strong oral and written skills). Must be highly organized and able to work under stringent time restrictions while consistently providing excellent customer service. Must be able to research and resolve complex issues and problems. Must be able to use Microsoft and online web applications and have experience with standard office equipment. Experience with student records and data in a higher education environment is preferred. Knowledge of Student Information Systems (Banner), document management ( BDM ), degree audits (Degree Works) and familiarity with the physical campus at the College of Charleston and its academic departments is preferred. Knowledge of policies and procedures of other College units (i.e., Financial Aid) that impact the Office of the Registrar is preferred. Must have experience working with FERPA policies and procedures. Must have the ability to work effectively with multiple constituencies within established guidelines and have exceptional organizational skills to ensure a smooth flow of office business.
Additional Comments Regarding Position
This position may require weekend work for assistance with commencement events.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$31,561 - $41,414
Posting Date
04/03/2024
Closing Date
04/17/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024051
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15269
Job Duties
Job Duties
Activity
The Student Services Associate, as part of a term, provides a full range of student services support to students and the general public by responding to inquiries and requests for information and assistance in person, online chat, email or by telephone. Triages incoming inquiries through walk-in traffic, phone, postal letters, while consistently monitoring email. Assists students in the resolution of issues, concerns and problems related to student records. Interprets complex information, making evaluative determinations, recommendations and referrals regarding services, programs, policies, and procedures to students, alumni, College employees, faculty, staff and the general public.
Essential or Marginal
Essential
Percent of Time
60
Activity
Conducts student transactions and maintains student academic records utilizing the College information system; Performs enrollment and degree verifications in conjunction with the National Student Clearinghouse ( NSC ). Serves as the initial point of contact for all student requests. Serves as the initial point of contact for student personal information update requests.
Essential or Marginal
Essential
Percent of Time
25
Activity
Assures the prompt opening of the office (8:30 am) and ensures the office is secure for the evening (5:00 pm). Provides training and support for student workers. Supports internal staff with projects and events as assigned.
Essential or Marginal
Essential
Percent of Time
15
Apr 03, 2024
Full time
Student Services Associate
Posting Details
POSTING INFORMATION
Internal Title
Student Services Associate
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
1
Department
Registrar
Job Purpose
The Student Services Associate ( SSA ) position provides key services crucial to the Office of the Registrar regarding student records support and maintenance. Provides support to students, alumni, faculty, staff, and the general public, by triaging and resolving questions about academic policies and procedures and processing student records requests, documents and forms. This position plays an important role in ensuring the maintenance of a true service-centered environment in our front office.
Minimum Requirements
High school diploma and a minimum of two years of administrative office support experience in higher education. Bachelor’s degree preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must have the ability to communicate effectively (strong oral and written skills). Must be highly organized and able to work under stringent time restrictions while consistently providing excellent customer service. Must be able to research and resolve complex issues and problems. Must be able to use Microsoft and online web applications and have experience with standard office equipment. Experience with student records and data in a higher education environment is preferred. Knowledge of Student Information Systems (Banner), document management ( BDM ), degree audits (Degree Works) and familiarity with the physical campus at the College of Charleston and its academic departments is preferred. Knowledge of policies and procedures of other College units (i.e., Financial Aid) that impact the Office of the Registrar is preferred. Must have experience working with FERPA policies and procedures. Must have the ability to work effectively with multiple constituencies within established guidelines and have exceptional organizational skills to ensure a smooth flow of office business.
Additional Comments Regarding Position
This position may require weekend work for assistance with commencement events.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$31,561 - $41,414
Posting Date
04/03/2024
Closing Date
04/17/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024051
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15269
Job Duties
Job Duties
Activity
The Student Services Associate, as part of a term, provides a full range of student services support to students and the general public by responding to inquiries and requests for information and assistance in person, online chat, email or by telephone. Triages incoming inquiries through walk-in traffic, phone, postal letters, while consistently monitoring email. Assists students in the resolution of issues, concerns and problems related to student records. Interprets complex information, making evaluative determinations, recommendations and referrals regarding services, programs, policies, and procedures to students, alumni, College employees, faculty, staff and the general public.
Essential or Marginal
Essential
Percent of Time
60
Activity
Conducts student transactions and maintains student academic records utilizing the College information system; Performs enrollment and degree verifications in conjunction with the National Student Clearinghouse ( NSC ). Serves as the initial point of contact for all student requests. Serves as the initial point of contact for student personal information update requests.
Essential or Marginal
Essential
Percent of Time
25
Activity
Assures the prompt opening of the office (8:30 am) and ensures the office is secure for the evening (5:00 pm). Provides training and support for student workers. Supports internal staff with projects and events as assigned.
Essential or Marginal
Essential
Percent of Time
15
Keeping Washington Clean and Evergreen
Are you a knowledgeable, creative problem solver who works well in a collaborative environment? Do you want to be part of proactive problem solving and help to create change, rather than reacting to issues as they come up? If so, become a part of an organization that is focused on being the leader in protecting, preserving and enhancing the environment for the people in our Evergreen State. The Human Resources Office (HRO) at the Department of Ecology in Lacey, WA is looking to fill a Human Resource Business Partner (Human Resource Consultant 4) (In-Training) position. The Department of Ecology is a medium sized agency with 1600+ employees and 10 environmental programs. We employ a large group of highly educated people who are passionate about the environment. Take your career to the next level. As an HR generalist, you have exposure to multiple areas of HR (compensation, classification, employee relations, and labor relations) and have an opportunity to work on state-wide issues within the Washington State HR community. Because of our size and structure, you have an opportunity to work collaboratively with all levels of our management and executive teams. We are able to have a strong influence on our leaders, and really make an impact at our agency. As an HR team, we value collaboration and inclusion and promote opportunities for growth. The mission of Ecology's Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's mission.
Note: This position offers a career path and on-the-job training. This position allows you to progress through the Human Resource Consultant field and achieve the goal class of a Human Resource Consultant 4. Candidates will be considered at the Human Resource Consultant 3 classification (In-Training) and the Human Resource Consultant 4 (Goal classification) levels, depending on their qualifications. For salary levels for each, please see the qualifications section. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled; we will review applications on April 11 , 2024 . In order to be considered, please submit an application on or before April 10, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? In addition to a wide variety of HR generalist functions, you will serve as the subject matter expert and HR lead in Reasonable Accommodation, focusing on applying process improvement principles and methodologies to the reasonable accommodation process. You will develop and update supervisor and employee resources related to accommodations. This position is not transaction-focused, rather the focus is on consulting, creating, and improving. What you will do:
Work with team mates to ensure Diversity, Equity, Inclusion and Respect (DEIR) is integrated into position descriptions and the hiring process. We are working to ensure unnecessary barriers do not exist when seeking employment with Ecology, including updating our required minimum qualifications to account for alternative ways to be qualified, instead of always relying upon degrees, wherever possible.
Collaborate with assigned programs to identify workforce issues and be empowered to help resolve them. We encourage our HR Business Partners to identify creative solutions wherever possible, and not rely upon “the way we’ve always done it”. These opportunities may include working on classification & compensation proposals, modifying existing procedures, and partnering with others to ensure proposed policy meets our customers’ needs.
Become an expert in human resource management, and employee and labor relations; be the strategic partner and advocate to the executives, managers, and supervisors in assigned programs for workforce planning, employee performance management, labor relations, and all other human resource management and personnel functions.
Provide accurate and research-based guidance on performance management, labor relations, and disciplinary processes to Ecology managers and supervisors so that actions align with Just Cause principles and stand up through the scrutiny of grievances and arbitrations.
Work collaboratively to support the goals of the programs/offices and the mission of the agency by strategically partnering with program staff to manage issues related to Classification and Compensation in assigned programs. Provide expertise and consultation on job classifications, compensation and workforce planning. Analyze position descriptions and make allocation determinations. Represent agency in classification appeals and coordinate preparation. Perform FLSA designation review and determinations. Serve as a member of the agency WMS Banding Committee and ITPS Evaluation Committee.
Consult with employees and supervisors and provide assistance regarding state and federal employment laws, civil service rules, collective bargaining agreements, agency policies, career development opportunities, classification and pay and other issues. Investigate and analyze problems having broad potential impact, make recommendations, provide options, or suggest necessary actions on matters.
The successful applicant for this position will be expected to accomplish the following:
Commit to leaning into Diversity, Equity and Inclusion (DEI) competencies both as an individual and in a support role for peers, customers, and leaders at Ecology; furthering understanding of DEI principles and advancing knowledge and learning in this space.
Build and maintain strong business relationships and credibility with peers, customers, and the team.
Identify and implement continuous problem improvement solutions to create more effective and efficient business practices.
Meet established and mutually agreed upon service deliveries or timelines associated with work product.
Quickly learn about assigned business areas to be able to be a trusted, strategic business partner.
Commit to continuous learning around Reasonable Accommodation, and ensuring our team members have the information they need to consult consistently within law and agency best practice.
Opportunities to solve problems:
This position has the opportunity to approach problems with the philosophy of providing risk-based advice with options. The conversation doesn't begin or end with "no." We seek to understand and provide creative solutions when possible, utilizing our subject matter expertise to clearly communicate risk associated with each option.
Classification and compensation challenges – true position planning from start to finish, including identifying workforce gaps that may lead to classification &compensation proposals.
Performance management challenges – how to coach leaders to address issues appropriately to reach the best outcome, including opportunities to provide focused, individual training or broader training to groups of employees.
Opportunity to identify gaps in our processes and work together to resolve those gaps. We empower our HR Business Partners to work closely with programs to provide specialized support and consultation.
Culture of the team: We are a creative and productive team that appreciates the variety of personalities, perspectives, and communication styles of our teammates! We are committed to each other’s success and are invested in maintaining a happy, healthy workplace. This is an incredible opportunity to join a team that is dedicated to Ecology's mission to protect, preserve and enhance Washington's environment for current and future generations. Our agency is comprised of passionate professionals who are focused on protecting our environment. We highly value providing employees opportunities to learn and grow, in both formal training opportunities and informal on the job training. We are a strong team of HR professionals, who support our customers and each other, to provide the best service possible.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
At the Human Resource Consultant 3 Level: Pay Range 59 – ($5,341 - $7,184) Monthly (In-Training).
A total of 6 years of experience and/or education:
Experience in broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree
Years of required experience
Combination 1
No college credit hours or degree
6 years of experience
Combination 2
I have 30-59 semester or 45-89 quarter credits.
5 years of experience
Combination 3
I have 60-89 semester or 90-134 quarter credits (AA degree).
4 years of experience
Combination 4
I have 90-119 semester or 135-179 quarter credits.
3 years of experience
Combination 5
A Bachelor's Degree
2 years of experience
Combination 6
A Master's Degree or higher
1 year of experience
At the Human Resource Consultant 4 Level: Pay Range 63 – ($5,900 - $7,932) Monthly (Goal Classification)
A total of 7 years of experience and/or education:
Experience in: broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position: Possible Combinations C ollege credit hours or degree - as listed above. Years of required experience - as listed above. Combination 1No college credit hours or degree7 years of experienceCombination 230-59 semester or 45-89 quarter credits.6 years of experienceCombination 360-89 semester or 90-134 quarter credits (AA degree).5 years of experienceCombination 490-119 semester or 135-179 quarter credits.4 years of experienceCombination 5 A Bachelor's Degree3 years of experienceCombination 6 A Master's Degree2 years of experienceCombination 7A PhD1 years of experience
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
At the Human Resource Consultant 3 level:
Experience or understanding of reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
At the Human Resource Consultant 4 level :
At least 6 months experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
At least 6 months experience reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mocl461@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Apr 03, 2024
Full time
Keeping Washington Clean and Evergreen
Are you a knowledgeable, creative problem solver who works well in a collaborative environment? Do you want to be part of proactive problem solving and help to create change, rather than reacting to issues as they come up? If so, become a part of an organization that is focused on being the leader in protecting, preserving and enhancing the environment for the people in our Evergreen State. The Human Resources Office (HRO) at the Department of Ecology in Lacey, WA is looking to fill a Human Resource Business Partner (Human Resource Consultant 4) (In-Training) position. The Department of Ecology is a medium sized agency with 1600+ employees and 10 environmental programs. We employ a large group of highly educated people who are passionate about the environment. Take your career to the next level. As an HR generalist, you have exposure to multiple areas of HR (compensation, classification, employee relations, and labor relations) and have an opportunity to work on state-wide issues within the Washington State HR community. Because of our size and structure, you have an opportunity to work collaboratively with all levels of our management and executive teams. We are able to have a strong influence on our leaders, and really make an impact at our agency. As an HR team, we value collaboration and inclusion and promote opportunities for growth. The mission of Ecology's Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment and recruit great talent to achieve Ecology's mission.
Note: This position offers a career path and on-the-job training. This position allows you to progress through the Human Resource Consultant field and achieve the goal class of a Human Resource Consultant 4. Candidates will be considered at the Human Resource Consultant 3 classification (In-Training) and the Human Resource Consultant 4 (Goal classification) levels, depending on their qualifications. For salary levels for each, please see the qualifications section. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled; we will review applications on April 11 , 2024 . In order to be considered, please submit an application on or before April 10, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? In addition to a wide variety of HR generalist functions, you will serve as the subject matter expert and HR lead in Reasonable Accommodation, focusing on applying process improvement principles and methodologies to the reasonable accommodation process. You will develop and update supervisor and employee resources related to accommodations. This position is not transaction-focused, rather the focus is on consulting, creating, and improving. What you will do:
Work with team mates to ensure Diversity, Equity, Inclusion and Respect (DEIR) is integrated into position descriptions and the hiring process. We are working to ensure unnecessary barriers do not exist when seeking employment with Ecology, including updating our required minimum qualifications to account for alternative ways to be qualified, instead of always relying upon degrees, wherever possible.
Collaborate with assigned programs to identify workforce issues and be empowered to help resolve them. We encourage our HR Business Partners to identify creative solutions wherever possible, and not rely upon “the way we’ve always done it”. These opportunities may include working on classification & compensation proposals, modifying existing procedures, and partnering with others to ensure proposed policy meets our customers’ needs.
Become an expert in human resource management, and employee and labor relations; be the strategic partner and advocate to the executives, managers, and supervisors in assigned programs for workforce planning, employee performance management, labor relations, and all other human resource management and personnel functions.
Provide accurate and research-based guidance on performance management, labor relations, and disciplinary processes to Ecology managers and supervisors so that actions align with Just Cause principles and stand up through the scrutiny of grievances and arbitrations.
Work collaboratively to support the goals of the programs/offices and the mission of the agency by strategically partnering with program staff to manage issues related to Classification and Compensation in assigned programs. Provide expertise and consultation on job classifications, compensation and workforce planning. Analyze position descriptions and make allocation determinations. Represent agency in classification appeals and coordinate preparation. Perform FLSA designation review and determinations. Serve as a member of the agency WMS Banding Committee and ITPS Evaluation Committee.
Consult with employees and supervisors and provide assistance regarding state and federal employment laws, civil service rules, collective bargaining agreements, agency policies, career development opportunities, classification and pay and other issues. Investigate and analyze problems having broad potential impact, make recommendations, provide options, or suggest necessary actions on matters.
The successful applicant for this position will be expected to accomplish the following:
Commit to leaning into Diversity, Equity and Inclusion (DEI) competencies both as an individual and in a support role for peers, customers, and leaders at Ecology; furthering understanding of DEI principles and advancing knowledge and learning in this space.
Build and maintain strong business relationships and credibility with peers, customers, and the team.
Identify and implement continuous problem improvement solutions to create more effective and efficient business practices.
Meet established and mutually agreed upon service deliveries or timelines associated with work product.
Quickly learn about assigned business areas to be able to be a trusted, strategic business partner.
Commit to continuous learning around Reasonable Accommodation, and ensuring our team members have the information they need to consult consistently within law and agency best practice.
Opportunities to solve problems:
This position has the opportunity to approach problems with the philosophy of providing risk-based advice with options. The conversation doesn't begin or end with "no." We seek to understand and provide creative solutions when possible, utilizing our subject matter expertise to clearly communicate risk associated with each option.
Classification and compensation challenges – true position planning from start to finish, including identifying workforce gaps that may lead to classification &compensation proposals.
Performance management challenges – how to coach leaders to address issues appropriately to reach the best outcome, including opportunities to provide focused, individual training or broader training to groups of employees.
Opportunity to identify gaps in our processes and work together to resolve those gaps. We empower our HR Business Partners to work closely with programs to provide specialized support and consultation.
Culture of the team: We are a creative and productive team that appreciates the variety of personalities, perspectives, and communication styles of our teammates! We are committed to each other’s success and are invested in maintaining a happy, healthy workplace. This is an incredible opportunity to join a team that is dedicated to Ecology's mission to protect, preserve and enhance Washington's environment for current and future generations. Our agency is comprised of passionate professionals who are focused on protecting our environment. We highly value providing employees opportunities to learn and grow, in both formal training opportunities and informal on the job training. We are a strong team of HR professionals, who support our customers and each other, to provide the best service possible.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
At the Human Resource Consultant 3 Level: Pay Range 59 – ($5,341 - $7,184) Monthly (In-Training).
A total of 6 years of experience and/or education:
Experience in broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credit hours or degree
Years of required experience
Combination 1
No college credit hours or degree
6 years of experience
Combination 2
I have 30-59 semester or 45-89 quarter credits.
5 years of experience
Combination 3
I have 60-89 semester or 90-134 quarter credits (AA degree).
4 years of experience
Combination 4
I have 90-119 semester or 135-179 quarter credits.
3 years of experience
Combination 5
A Bachelor's Degree
2 years of experience
Combination 6
A Master's Degree or higher
1 year of experience
At the Human Resource Consultant 4 Level: Pay Range 63 – ($5,900 - $7,932) Monthly (Goal Classification)
A total of 7 years of experience and/or education:
Experience in: broad-based professional human resources, including advising and consulting on human resource issues (professional development, organizational development, performance management, classification, investigations, reasonable accommodations, discipline/just cause, generalist functions).
Education: Involving a major study in human resources, labor relations, organizational development, business administration, public administration, social or behavioral sciences or closely related field.
All experience and education combinations that meet the requirements for this position: Possible Combinations C ollege credit hours or degree - as listed above. Years of required experience - as listed above. Combination 1No college credit hours or degree7 years of experienceCombination 230-59 semester or 45-89 quarter credits.6 years of experienceCombination 360-89 semester or 90-134 quarter credits (AA degree).5 years of experienceCombination 490-119 semester or 135-179 quarter credits.4 years of experienceCombination 5 A Bachelor's Degree3 years of experienceCombination 6 A Master's Degree2 years of experienceCombination 7A PhD1 years of experience
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
At the Human Resource Consultant 3 level:
Experience or understanding of reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
At the Human Resource Consultant 4 level :
At least 6 months experience advising and facilitating reasonable accommodation processes and advising management and employees on Family Medical Leave in accordance with federal and state laws.
At least 6 months experience reviewing and allocating positions in the Washington State classification system.
Prior professional human resource experience in public sector and/or unionized workplace.
Prior experience consulting on performance management.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Mollie Clinton at: Mocl461@ecy.wa.gov Please do not contact Mollie to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Coalition to Restore Coastal Louisiana
New Orleans
The communications senior coordinator will support CRCL’s communication and public relations activities. The communications senior coordinator will play a central role in planning and hosting the 2025 State of the Coast conference, the largest gathering of its kind in Louisiana. Secondarily, as a member of the communications team, the coordinator will help create content for and manage the organization’s website and social media; contribute to marketing and development campaigns; help generate digital and print products, including newsletters; and track and analyze data to inform communication activities. The coordinator will also be a member of the communications team of Restore the Mississippi River Delta, a five-organization campaign that includes CRCL. The strongest candidates will bring creativity as well as strong organization skills.
The communications senior coordinator will work closely with the executive director, partner organizations and other staff members in planning and executing the State of the Coast conference, focusing largely on the conference logistics and framework. This conference will be held over three days starting in late May of 2025. The coordinator will work with colleagues, contractors, partners and participants to ensure the conference is useful, engaging, effective and well organized, with communications planning, graphic design, website and app development and overall workflow coordination as the primary focuses.
The communications senior coordinator will work with the communications director to shape content that shares the work of the organization and other relevant information to CRCL supporters. The coordinator should have experience with writing external-facing communications, with social media platforms, with content management systems such as WordPress and software such as Adobe InDesign, Photoshop, Illustrator and Premiere and Canva.
The Communications Department connects to all other departments within the organization, as well as with the public. The communications senior coordinator should be familiar with Asana and other workflow platforms to coordinate events, graphics, etc. Familiarity with coastal restoration is important. The position will report to the director of communications.
Responsibilities
Coordinate planning of the 2025 State of the Coast conference with event consultants, CRCL staff, Serve Louisiana partners, the Program Committee and others.
Manage project coordination, communications planning, graphic design and website and app development for the State of the Coast conference.
Create digital content, including video content, for the organization’s websites: crcl.org, stateofthecoast.org and centralwetlands.org.
Create content for and design printed materials (flyers, pamphlets, etc.); create social media, eblast and newsletter content and manage content across platforms.
Track and analyze data to evaluate the reach of CRCL communications via newsletters, websites, social media.
Manage information, including documents, images, graphics and video, in internal databases.
Work with development and other staff to establish and strengthen visual identity for organization and conference.
Support the application of DEIJ principles internally and externally to increase collaboration with and participation of communities underrepresented in our coastal work.
Support the communications team to advance the mission and strategic plan of CRCL.
Qualifications
Exceptional communication and interpersonal skills
Ability to think strategically and prioritize activities to achieve maximum effectiveness in a fast-paced environment
Attention to detail
Content creation experience
Digital and print design experience
Website management and design experience
Experience managing or curating professional social media accounts
Experience using metrics to track performance
Conference program development experience
Nonprofit experience
An energetic, positive presence
Knowledge of Louisiana’s coastal issues and communities
Dedication and commitment to CRCL’s mission
Salary: Commensurate with experience. Expected salary range: $40,000 - $60,000. Generous insurance and retirement benefits. Generous leave policy including parental leave.
Location: New Orleans. Up to three days a week in person and virtual.
How to Apply: Interested candidates should submit a cover letter, resume and contact information for references to isabella.donnell@crcl.org with communications senior coordinator in the subject line.
Closing Date: April 21, 2024
Please visit https://www.crcl.org/employment-opportunities/ to learn more
Mar 27, 2024
Full time
The communications senior coordinator will support CRCL’s communication and public relations activities. The communications senior coordinator will play a central role in planning and hosting the 2025 State of the Coast conference, the largest gathering of its kind in Louisiana. Secondarily, as a member of the communications team, the coordinator will help create content for and manage the organization’s website and social media; contribute to marketing and development campaigns; help generate digital and print products, including newsletters; and track and analyze data to inform communication activities. The coordinator will also be a member of the communications team of Restore the Mississippi River Delta, a five-organization campaign that includes CRCL. The strongest candidates will bring creativity as well as strong organization skills.
The communications senior coordinator will work closely with the executive director, partner organizations and other staff members in planning and executing the State of the Coast conference, focusing largely on the conference logistics and framework. This conference will be held over three days starting in late May of 2025. The coordinator will work with colleagues, contractors, partners and participants to ensure the conference is useful, engaging, effective and well organized, with communications planning, graphic design, website and app development and overall workflow coordination as the primary focuses.
The communications senior coordinator will work with the communications director to shape content that shares the work of the organization and other relevant information to CRCL supporters. The coordinator should have experience with writing external-facing communications, with social media platforms, with content management systems such as WordPress and software such as Adobe InDesign, Photoshop, Illustrator and Premiere and Canva.
The Communications Department connects to all other departments within the organization, as well as with the public. The communications senior coordinator should be familiar with Asana and other workflow platforms to coordinate events, graphics, etc. Familiarity with coastal restoration is important. The position will report to the director of communications.
Responsibilities
Coordinate planning of the 2025 State of the Coast conference with event consultants, CRCL staff, Serve Louisiana partners, the Program Committee and others.
Manage project coordination, communications planning, graphic design and website and app development for the State of the Coast conference.
Create digital content, including video content, for the organization’s websites: crcl.org, stateofthecoast.org and centralwetlands.org.
Create content for and design printed materials (flyers, pamphlets, etc.); create social media, eblast and newsletter content and manage content across platforms.
Track and analyze data to evaluate the reach of CRCL communications via newsletters, websites, social media.
Manage information, including documents, images, graphics and video, in internal databases.
Work with development and other staff to establish and strengthen visual identity for organization and conference.
Support the application of DEIJ principles internally and externally to increase collaboration with and participation of communities underrepresented in our coastal work.
Support the communications team to advance the mission and strategic plan of CRCL.
Qualifications
Exceptional communication and interpersonal skills
Ability to think strategically and prioritize activities to achieve maximum effectiveness in a fast-paced environment
Attention to detail
Content creation experience
Digital and print design experience
Website management and design experience
Experience managing or curating professional social media accounts
Experience using metrics to track performance
Conference program development experience
Nonprofit experience
An energetic, positive presence
Knowledge of Louisiana’s coastal issues and communities
Dedication and commitment to CRCL’s mission
Salary: Commensurate with experience. Expected salary range: $40,000 - $60,000. Generous insurance and retirement benefits. Generous leave policy including parental leave.
Location: New Orleans. Up to three days a week in person and virtual.
How to Apply: Interested candidates should submit a cover letter, resume and contact information for references to isabella.donnell@crcl.org with communications senior coordinator in the subject line.
Closing Date: April 21, 2024
Please visit https://www.crcl.org/employment-opportunities/ to learn more
Job Summary
The Department Information Systems Coordinator (DISC) provides technical assistance and support to the Sheriff’s Office, Jail Services, and other local law enforcement agencies in planning, developing, and operating a regional law enforcement information network. This position will work directly within Clark County Information Technology (IT) and collaborate with Clark County Sheriff’s Office (CCSO) management, with key responsibilities of overseeing database and application technologies used in reporting; optimizing systems for information analysis; and coordinating related enforcement activities among multiple agencies. These responsibilities necessitate both a thorough understanding of the department processes and workflow, and comprehensive knowledge of the capabilities of the available computer software and programs as well as various niche technology products specific to law enforcement. Duties typically include, but are not limited to: Assist in the installation, administration, and support of various CCSO, Jail Services, and vendor-based hardware and software systems/applications. • Participate in evaluating, recommending, and selecting application and/or hardware products needed to support the Sheriff’s Office or partner agencies. • Assist users on day-to-day computer related issues such as setting changes, printer issues, burn CDs/DVDs, file recovery, and general application use. • Provide initial or secondary troubleshooting on system/server failure and coordinate with County IT to determine the appropriate fixes. Assists in break fix where applicable or in County IT absence. • Assist in the development, maintenance, and troubleshooting of data transfer process between CCSO systems, County IT, and vendors. • Assist in the design and development of department level relational database (e.g. SQL database) and database objects to support in-house developed applications. (I.E. – Win-Pak) • Assist in coordinating database support functions for law enforcement systems including security administration, performance tuning, and data moves. • Perform system administration for reporting systems (e.g. SQL Reporting Service) including security administration, setup, bug fixes, and deployment. • Convert and migrate data from existing systems to new systems and provide on-going system maintenance for client. • Develop ad-hoc query, data extraction, and other reports to meet the department and external agencies objectives. (I.E. – SSRS reports) • Analyze data and create reports (I.E. – SSRS or other required formats for presentations) as needed for customers. • Monitor and track inventory of law enforcement hardware and software including laptops, projectors, etc. • Assist in the development of short-term and long-term strategic planning for the law enforcement IS support unit. • Research, suggest, design, validate, and deploy new law enforcement and mobile related technology. (I.E. – Apple iOS phones and iPads, Android phones, body cameras) • Assist in Bodycam support related to hardware and supporting applications. • Utilize MobileIron MDM solution to support the management of Apple iOS and Android phones. • Assist outside agencies on items and issues related to law enforcement records management systems. Clark County Washington is a growing and diverse community. The Sheriff's Office values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds are highly encouraged. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in OR or WA. No Exceptions.
Qualifications
Education and Experience:
Education equivalent to an associate degree in computer science or closely related field (directly related work experience may substitute for the degree requirement) plus three to five years of responsible experience in supporting computer technology users and systems is required. The degree must have been conferred by an institution of higher education and have National Recognition of Accrediting Agencies by the U.S. Secretary of Education, and official transcripts will be required at the time of hire.
The ideal candidate will have the following strengths and abilities:
Strong oral/written communication, and interpersonal/teamwork skills
Knowledge of the functions and/or processes in the field of criminal justice and/or law enforcement is highly desirable
Possession of or ability to obtain a valid driver’s license
Ability to lift to 30 lb. of computer accessories and/or supplies
Knowledge of: current and developing computer-based technologies and trends; Microsoft O365, Microsoft .NET Framework, including VB.Net and ASP.Net; Microsoft SQL Server (2000/2005/2008/2012/2016/2019), SQL Server Reporting Services (SSRS), T-SQL, and ODBC, OLEDB, ADO.Net; desktop and web based scripting and development; security; principles and practices of local area network management; basic ability to troubleshoot technical hardware, personal computers, and mobile computer platforms; scheduled tasks, services and SQL Agent; XML and XSLT; data transfer utilities and principles of ETL; work flow processes and goals within the Sheriff’s Office and Jail Services department.
Ability to: analyze problems, identify their basic elements, and provide logical solutions; evaluate user requirements and ways to meet requirements through effective applications relevant to information analysis and mapping; prepare supporting documentation of various applications & systems; work effectively and collaboratively with multiple agency personnel at all levels; work independently with minimal guidance; maintain proficiency in rapidly evolving technological environment and stay abreast of new trends and innovations in the field of management information systems, particularly as related to law enforcement; communicate clearly and concisely in both oral and written form; read, interpret and apply complex technical publications; establish and maintain effective working relationships with those contacted in the course of work; train and assist others in using simple and complex computer applications; prepare clear and concise reports; manipulate computer components and operate a keyboard; visually operate programs and systems.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
Duties may include but are not limited to the following:
Facilitates the department’s production of data necessary to achieve broad department objectives; may include needs assessment of information needs, analysis of workflow, and evaluation of available software packages.
Maximizes the department’s use of software through designing spreadsheet and word processing macros; developing databases; downloading data and modifying software programs for specific department needs.
Work within the Department of Information Technology to seek solutions to problems, plan technology installations, and ensure compliance with County-wide standards.
Formats and creates reports using standard applications.
Maintains inventory of software and hardware throughout the department.
Loads specified software packages such as operating systems, word processing, or spreadsheet programs into department PCs; trouble shoots hardware problems.
Responds to users' inquiries concerning systems operations; diagnoses software and operator problems; seeks and implements solutions; replaces software packages.
Formulate the Department’s web page content; interact with other web designers within the County; regularly meet with information Specialists throughout the County to share ideas, solutions and maintain up to date knowledge.
Assist staff with basic PC software problems; at the higher level, develop and deliver training to staff on the use of technology and department specific programs.
Performs other duties as assigned.
Salary Grade
Sheriff Support.11
Salary Range
$35.29 - $47.64- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Mar 27, 2024
Full time
Job Summary
The Department Information Systems Coordinator (DISC) provides technical assistance and support to the Sheriff’s Office, Jail Services, and other local law enforcement agencies in planning, developing, and operating a regional law enforcement information network. This position will work directly within Clark County Information Technology (IT) and collaborate with Clark County Sheriff’s Office (CCSO) management, with key responsibilities of overseeing database and application technologies used in reporting; optimizing systems for information analysis; and coordinating related enforcement activities among multiple agencies. These responsibilities necessitate both a thorough understanding of the department processes and workflow, and comprehensive knowledge of the capabilities of the available computer software and programs as well as various niche technology products specific to law enforcement. Duties typically include, but are not limited to: Assist in the installation, administration, and support of various CCSO, Jail Services, and vendor-based hardware and software systems/applications. • Participate in evaluating, recommending, and selecting application and/or hardware products needed to support the Sheriff’s Office or partner agencies. • Assist users on day-to-day computer related issues such as setting changes, printer issues, burn CDs/DVDs, file recovery, and general application use. • Provide initial or secondary troubleshooting on system/server failure and coordinate with County IT to determine the appropriate fixes. Assists in break fix where applicable or in County IT absence. • Assist in the development, maintenance, and troubleshooting of data transfer process between CCSO systems, County IT, and vendors. • Assist in the design and development of department level relational database (e.g. SQL database) and database objects to support in-house developed applications. (I.E. – Win-Pak) • Assist in coordinating database support functions for law enforcement systems including security administration, performance tuning, and data moves. • Perform system administration for reporting systems (e.g. SQL Reporting Service) including security administration, setup, bug fixes, and deployment. • Convert and migrate data from existing systems to new systems and provide on-going system maintenance for client. • Develop ad-hoc query, data extraction, and other reports to meet the department and external agencies objectives. (I.E. – SSRS reports) • Analyze data and create reports (I.E. – SSRS or other required formats for presentations) as needed for customers. • Monitor and track inventory of law enforcement hardware and software including laptops, projectors, etc. • Assist in the development of short-term and long-term strategic planning for the law enforcement IS support unit. • Research, suggest, design, validate, and deploy new law enforcement and mobile related technology. (I.E. – Apple iOS phones and iPads, Android phones, body cameras) • Assist in Bodycam support related to hardware and supporting applications. • Utilize MobileIron MDM solution to support the management of Apple iOS and Android phones. • Assist outside agencies on items and issues related to law enforcement records management systems. Clark County Washington is a growing and diverse community. The Sheriff's Office values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds are highly encouraged. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in OR or WA. No Exceptions.
Qualifications
Education and Experience:
Education equivalent to an associate degree in computer science or closely related field (directly related work experience may substitute for the degree requirement) plus three to five years of responsible experience in supporting computer technology users and systems is required. The degree must have been conferred by an institution of higher education and have National Recognition of Accrediting Agencies by the U.S. Secretary of Education, and official transcripts will be required at the time of hire.
The ideal candidate will have the following strengths and abilities:
Strong oral/written communication, and interpersonal/teamwork skills
Knowledge of the functions and/or processes in the field of criminal justice and/or law enforcement is highly desirable
Possession of or ability to obtain a valid driver’s license
Ability to lift to 30 lb. of computer accessories and/or supplies
Knowledge of: current and developing computer-based technologies and trends; Microsoft O365, Microsoft .NET Framework, including VB.Net and ASP.Net; Microsoft SQL Server (2000/2005/2008/2012/2016/2019), SQL Server Reporting Services (SSRS), T-SQL, and ODBC, OLEDB, ADO.Net; desktop and web based scripting and development; security; principles and practices of local area network management; basic ability to troubleshoot technical hardware, personal computers, and mobile computer platforms; scheduled tasks, services and SQL Agent; XML and XSLT; data transfer utilities and principles of ETL; work flow processes and goals within the Sheriff’s Office and Jail Services department.
Ability to: analyze problems, identify their basic elements, and provide logical solutions; evaluate user requirements and ways to meet requirements through effective applications relevant to information analysis and mapping; prepare supporting documentation of various applications & systems; work effectively and collaboratively with multiple agency personnel at all levels; work independently with minimal guidance; maintain proficiency in rapidly evolving technological environment and stay abreast of new trends and innovations in the field of management information systems, particularly as related to law enforcement; communicate clearly and concisely in both oral and written form; read, interpret and apply complex technical publications; establish and maintain effective working relationships with those contacted in the course of work; train and assist others in using simple and complex computer applications; prepare clear and concise reports; manipulate computer components and operate a keyboard; visually operate programs and systems.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
Duties may include but are not limited to the following:
Facilitates the department’s production of data necessary to achieve broad department objectives; may include needs assessment of information needs, analysis of workflow, and evaluation of available software packages.
Maximizes the department’s use of software through designing spreadsheet and word processing macros; developing databases; downloading data and modifying software programs for specific department needs.
Work within the Department of Information Technology to seek solutions to problems, plan technology installations, and ensure compliance with County-wide standards.
Formats and creates reports using standard applications.
Maintains inventory of software and hardware throughout the department.
Loads specified software packages such as operating systems, word processing, or spreadsheet programs into department PCs; trouble shoots hardware problems.
Responds to users' inquiries concerning systems operations; diagnoses software and operator problems; seeks and implements solutions; replaces software packages.
Formulate the Department’s web page content; interact with other web designers within the County; regularly meet with information Specialists throughout the County to share ideas, solutions and maintain up to date knowledge.
Assist staff with basic PC software problems; at the higher level, develop and deliver training to staff on the use of technology and department specific programs.
Performs other duties as assigned.
Salary Grade
Sheriff Support.11
Salary Range
$35.29 - $47.64- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
This is a Limited Duration appointment with a 24 month duration. With future budget approval, this appointment may have the opportunity to become a permanent position.
Are you an experience Administrative Support professional seeking to support Oregonians from all backgrounds to achieve health, safety, learning and to thrive at home and in their communities. If so, we want you to apply today!
In this position, you will provide administrative support to the System of Care (SOC) staff and Systems of Care Advisory Council (SOCAC) by planning, scheduling, and coordinating SOCAC’s meetings and subcommittee meetings, managing membership lists, processing invoices for stipends, managing timelines for deliverables and reports, and ensuring meeting notes and notices are posted as required by public meeting laws. The council has 25 members that range from youth and family members to child serving agency heads and other professionals from community organizations. The long-range plan and work of the council needs administrative support to ensure the Council’s members and partners contribute contents and submit reviews in time to meet legislatively mandated timelines.
In this position you will be responsible for supporting the SOCAC staff with calendar management, membership communications through meeting minutes and notices, ensuring compliance with supporting legislation, and supporting the timely completion of tasks and deliverables from Council collaborators and members. This role will work closely with both the council, the SOCAC Executive Director, and other council staff to support the council, subcommittees, and workgroup by supporting workflow improvements, coordinating efficient flow of documents and requests requiring action from collaborators and council members, tracking due dates and assisting with timely responses to requests, ensuring timely payment of stipends and other reimbursements for eligible council members and taskforce members, ensuring SOCAC has the necessary forms and procedures to complete our work and ensure effective flow of information, and providing excellent customer service.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are may times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Quarterly in person team meetings are required. Work location can be changed at any time at the discretion of the hiring manager.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
General knowledge of methods and techniques of building community alliances and partnerships.
Proficient (at least 1 year) in partnering with youth and family consumers and/or youth and families who have been involved with child serving systems.
Proficent (at least 1 year) experience working with an equity lens with the goal of decreasing health inequities for Black, Brown, Indigenous and LGBTQIA2S+ communities.
At least intermediate knowledge of/familiarity with primary care, child welfare, juvenile justice, special education, intellectual and developmental disability (I/DD) service delivery system and mental health systems and terminology.
Knowledge in Trauma Informed Care principles and application.
Experience with all Microsoft products, including Teams, Word, PowerPoint and Excel.
Proficient (at least 1 year) experience in generating communications for wide public audiences (public meeting notices, newsletters, web-base communications) preferred.
Advanced proficiency with (at least 3 years) of experience with meeting coordination and taking notes for record preferred.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-152672
Mar 27, 2024
Full time
This is a Limited Duration appointment with a 24 month duration. With future budget approval, this appointment may have the opportunity to become a permanent position.
Are you an experience Administrative Support professional seeking to support Oregonians from all backgrounds to achieve health, safety, learning and to thrive at home and in their communities. If so, we want you to apply today!
In this position, you will provide administrative support to the System of Care (SOC) staff and Systems of Care Advisory Council (SOCAC) by planning, scheduling, and coordinating SOCAC’s meetings and subcommittee meetings, managing membership lists, processing invoices for stipends, managing timelines for deliverables and reports, and ensuring meeting notes and notices are posted as required by public meeting laws. The council has 25 members that range from youth and family members to child serving agency heads and other professionals from community organizations. The long-range plan and work of the council needs administrative support to ensure the Council’s members and partners contribute contents and submit reviews in time to meet legislatively mandated timelines.
In this position you will be responsible for supporting the SOCAC staff with calendar management, membership communications through meeting minutes and notices, ensuring compliance with supporting legislation, and supporting the timely completion of tasks and deliverables from Council collaborators and members. This role will work closely with both the council, the SOCAC Executive Director, and other council staff to support the council, subcommittees, and workgroup by supporting workflow improvements, coordinating efficient flow of documents and requests requiring action from collaborators and council members, tracking due dates and assisting with timely responses to requests, ensuring timely payment of stipends and other reimbursements for eligible council members and taskforce members, ensuring SOCAC has the necessary forms and procedures to complete our work and ensure effective flow of information, and providing excellent customer service.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are may times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Quarterly in person team meetings are required. Work location can be changed at any time at the discretion of the hiring manager.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
General knowledge of methods and techniques of building community alliances and partnerships.
Proficient (at least 1 year) in partnering with youth and family consumers and/or youth and families who have been involved with child serving systems.
Proficent (at least 1 year) experience working with an equity lens with the goal of decreasing health inequities for Black, Brown, Indigenous and LGBTQIA2S+ communities.
At least intermediate knowledge of/familiarity with primary care, child welfare, juvenile justice, special education, intellectual and developmental disability (I/DD) service delivery system and mental health systems and terminology.
Knowledge in Trauma Informed Care principles and application.
Experience with all Microsoft products, including Teams, Word, PowerPoint and Excel.
Proficient (at least 1 year) experience in generating communications for wide public audiences (public meeting notices, newsletters, web-base communications) preferred.
Advanced proficiency with (at least 3 years) of experience with meeting coordination and taking notes for record preferred.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-152672
The College of Charleston
Charleston, South Carolina
Institutional Research Data Architect*
Posting Details
POSTING INFORMATION
Internal Title
Institutional Research Data Architect*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
7
Level
1
Department
Institutional Research
Job Purpose
Institutional Research Data Architect designs systems for and manages complex data to support the data-driven decision-making functions of the institution. This position serves to support the Office of Institutional Research in providing a first-class reporting structure for national and state accountability reporting including IPEDS and SC CHE . The Office of Institutional Research serves a critical function for the College of Charleston in providing data to senior administrators, the College community, and external agencies.
Minimum Requirements
Bachelor’s degree in business administration, computer science, mathematics/statistics, engineering, management information science, data processing or related field and experience with Tableau, Cognos/Argos, SQL , and/or SAS is required. Experience with data mining, including techniques of data extraction, documentation, analysis, and reporting is required. Experience working in a higher education environment is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Required:
Experience with Tableau, Cognos/Argos, SQL , and/or SAS . Advanced SAS programming experience is preferred.
Working knowledge and practitioner of methods and techniques of data extraction, documentation, analysis, and reporting.
Proficiency with MS Office including Outlook, Word, Excel, Teams, SharePoint and PowerPoint.
Knowledge and understanding of the data and information that is important to an academic institution.
Ability to establish and maintain effective working relationships with staff and to communicate effectively.
Must be able to work well under strict deadlines and have exceptional attention to detail.
Ability to manage multiple projects with shifting priorities in a fast-paced environment.
Must understand the significance of maintaining data integrity and confidentially with student records; knowledge of and adherence to FERPA regulations.
Preferred:
Exceptional organizational skills and experience managing and documenting complex projects.
Knowledge of higher education information systems such as Ellucian Banner and related data systems and repositories such as Salesforce, IPEDS , US News, and CSRDE .
Additional Comments Regarding Position
Limited overnight travel may be required to attend professional development conferences and meetings. Some weekend and evening activities may be required. *This position may be eligible for limited remote telecommuting. Please visit the College’s Telecommuting page and Academic Affairs divisional guidelines for more information: https://hr.cofc.edu/telecommuting/index.php .
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$54,974 - $78,343
Posting Date
03/26/2024
Closing Date
04/19/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024045
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15174
Job Duties
Job Duties
Activity
Designs and maintains database and reporting applications in various environments (i.e., SQL , SAS ) to run against the ERP system (Banner). Maintains and updates all Institutional Research data marts and scheduled processes to support external and internal decision support, accountability, and performance reporting needs. Monitors scheduled processes for successful completion and uses or sets up alerts for unsuccessful jobs. Analyzes current processes and procedures against best industry practices and to determine efficiencies or cost savings.
Essential or Marginal
Essential
Percent of Time
25
Activity
Designs and maintains complex systems for the extraction, compilation, analysis, processing and presentation of institutional data to fulfill annual IPEDS and SC CHE reporting requirements. Coordinates with the Assistant Director for Reporting and Data Management on successful generation and delivery of daily data integrity processing.
Essential or Marginal
Essential
Percent of Time
20
Activity
Works with the Executive Director and IR colleagues to design and maintain applications that utilize academic departmental data, finance, and human resource data from the College’s ERP system and other related data sources. Analyzes the reporting needs to determine the best data source and reporting tool. Develops data architecture and report structures in various formats including but not limited to Cognos, Argos, SAS and Tableau.
Essential or Marginal
Essential
Percent of Time
20
Activity
Maintains documentation (metadata) of all IR data architecture. Prepares flowcharts, block diagrams, and other documentation to illustrate programs and procedures and prepares user documentation. Routinely updates Tableau and Cognos/Argos report metadata and assists with archiving obsolete work.
Essential or Marginal
Essential
Percent of Time
15
Activity
Serves as a subject matter expert and resource for data stewards and on various implementation and integration projects (i.e. CRM Advise, PeopleAdmin, Salesforce.) Researches and reports on the impacts of system changes on the College’s data integrity and business processes. Guides the campus community on data standards and best practices in data management.
Essential or Marginal
Essential
Percent of Time
10
Activity
Supports and assists IR colleagues on projects such as: accreditation reporting; senior leadership and executive requests; maintaining the OIR website; and dashboard development and reporting using Tableau.
Essential or Marginal
Essential
Percent of Time
10
Mar 26, 2024
Full time
Institutional Research Data Architect*
Posting Details
POSTING INFORMATION
Internal Title
Institutional Research Data Architect*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
7
Level
1
Department
Institutional Research
Job Purpose
Institutional Research Data Architect designs systems for and manages complex data to support the data-driven decision-making functions of the institution. This position serves to support the Office of Institutional Research in providing a first-class reporting structure for national and state accountability reporting including IPEDS and SC CHE . The Office of Institutional Research serves a critical function for the College of Charleston in providing data to senior administrators, the College community, and external agencies.
Minimum Requirements
Bachelor’s degree in business administration, computer science, mathematics/statistics, engineering, management information science, data processing or related field and experience with Tableau, Cognos/Argos, SQL , and/or SAS is required. Experience with data mining, including techniques of data extraction, documentation, analysis, and reporting is required. Experience working in a higher education environment is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Required:
Experience with Tableau, Cognos/Argos, SQL , and/or SAS . Advanced SAS programming experience is preferred.
Working knowledge and practitioner of methods and techniques of data extraction, documentation, analysis, and reporting.
Proficiency with MS Office including Outlook, Word, Excel, Teams, SharePoint and PowerPoint.
Knowledge and understanding of the data and information that is important to an academic institution.
Ability to establish and maintain effective working relationships with staff and to communicate effectively.
Must be able to work well under strict deadlines and have exceptional attention to detail.
Ability to manage multiple projects with shifting priorities in a fast-paced environment.
Must understand the significance of maintaining data integrity and confidentially with student records; knowledge of and adherence to FERPA regulations.
Preferred:
Exceptional organizational skills and experience managing and documenting complex projects.
Knowledge of higher education information systems such as Ellucian Banner and related data systems and repositories such as Salesforce, IPEDS , US News, and CSRDE .
Additional Comments Regarding Position
Limited overnight travel may be required to attend professional development conferences and meetings. Some weekend and evening activities may be required. *This position may be eligible for limited remote telecommuting. Please visit the College’s Telecommuting page and Academic Affairs divisional guidelines for more information: https://hr.cofc.edu/telecommuting/index.php .
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$54,974 - $78,343
Posting Date
03/26/2024
Closing Date
04/19/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024045
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15174
Job Duties
Job Duties
Activity
Designs and maintains database and reporting applications in various environments (i.e., SQL , SAS ) to run against the ERP system (Banner). Maintains and updates all Institutional Research data marts and scheduled processes to support external and internal decision support, accountability, and performance reporting needs. Monitors scheduled processes for successful completion and uses or sets up alerts for unsuccessful jobs. Analyzes current processes and procedures against best industry practices and to determine efficiencies or cost savings.
Essential or Marginal
Essential
Percent of Time
25
Activity
Designs and maintains complex systems for the extraction, compilation, analysis, processing and presentation of institutional data to fulfill annual IPEDS and SC CHE reporting requirements. Coordinates with the Assistant Director for Reporting and Data Management on successful generation and delivery of daily data integrity processing.
Essential or Marginal
Essential
Percent of Time
20
Activity
Works with the Executive Director and IR colleagues to design and maintain applications that utilize academic departmental data, finance, and human resource data from the College’s ERP system and other related data sources. Analyzes the reporting needs to determine the best data source and reporting tool. Develops data architecture and report structures in various formats including but not limited to Cognos, Argos, SAS and Tableau.
Essential or Marginal
Essential
Percent of Time
20
Activity
Maintains documentation (metadata) of all IR data architecture. Prepares flowcharts, block diagrams, and other documentation to illustrate programs and procedures and prepares user documentation. Routinely updates Tableau and Cognos/Argos report metadata and assists with archiving obsolete work.
Essential or Marginal
Essential
Percent of Time
15
Activity
Serves as a subject matter expert and resource for data stewards and on various implementation and integration projects (i.e. CRM Advise, PeopleAdmin, Salesforce.) Researches and reports on the impacts of system changes on the College’s data integrity and business processes. Guides the campus community on data standards and best practices in data management.
Essential or Marginal
Essential
Percent of Time
10
Activity
Supports and assists IR colleagues on projects such as: accreditation reporting; senior leadership and executive requests; maintaining the OIR website; and dashboard development and reporting using Tableau.
Essential or Marginal
Essential
Percent of Time
10
Don’t skip a beat, apply to Exertis | JAM!
Job Title : Purchasing Support Coordinator-Pro Audio
Pay Range : $19.25-$22.60 per hour.
Division : The Music People
Location : Berlin, CT
Schedule : Monday to Friday 9:00AM-5:30PM
Exertis | JAM, Making the world sound better, one brand at a time! Do these words sound like music to your ears?
Since 1972, Exertis | JAM has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!
What you will do:
Join us as a Pro Audio Purchasing Support Specialist! Your role involves handling the high volume of Pro Direct Ship orders that we process daily. You will manage and flag emails for a high-volume outlook folder, process and send direct ship orders to our vendor partners, facilitate any required changes to these orders, and assist in projects aimed at improving efficiency and speed in all aspects of the Pro Audio Purchasing department. Utilize tools like outlook, SharePoint, Excel, E1 and Power BI to process orders and review data. Strong organizational and communication skills, along with the ability to work independently and collaboratively, are essential. If you're detail-oriented, possess excellent problem-solving skills, and thrive in a dynamic team environment, apply now to contribute to our success on the PRO AVL team.
Responsibilities:
Flag and manage emails sent to a high-volume outlook mailbox.
Process a high number of direct ship orders daily to be sent to our vendor partners.
Collaborate with cross-functional teams, including sales and purchasing, to identify any issues as they may arise, and work to resolve where able.
Facilitate any changes needed to Direct Ship orders, ensuring the process flows smoothly.
Act as a coordinator between sales, our logistics team, and vendors to ensure timely processing of orders and minimal interruptions to the business.
Utilize Outlook, E1 software, Excel, Power BI, and SharePoint to track data points as key indicators of efficiency, and to highlight any problem areas.
Assist the PRO AVL Merchandising Manager in assigned projects related to Direct Ship orders and general inventory upkeep.
What we are looking for:
Proficient in Microsoft Outlook
Strong data entry skills, with a keen eye for detail
Excellent problem-solving abilities, demonstrated through successful resolution of complex issues.
Effective prioritization and time management skills, capable of managing multiple tasks efficiently.
Strong verbal and written communication skills, facilitating clear and concise communication with team members and external partners.
Ability to work both independently and collaboratively within a team environment.
Demonstrated ability to make timely and comprehensive decisions, exhibiting sound judgment.
Organized and thorough approach to work, ensuring tasks are completed accurately and on time.
Daily Conduct:
Consistently deliver quality work within established deadlines.
Maintain professional interactions with colleagues and suppliers.
Actively contribute as a team member on all assignments, fostering a collaborative work environment.
Demonstrate the ability to work independently while effectively communicating and coordinating efforts with others.
Approach tasks with a supportive attitude, strong work ethic, and personable demeanor.
Ready to join our team? Here is why we are one big, happy JAMily…
Group Insurance Benefits: Health & Dental, Vision, Life, Critical Illness, Short-Term and Long-Term Disability.
Wellness Incentive Program, and an Employee Assistance Program.
401K matching program.
Work-life balance is key: Flextime, summer hours, paid vacation, personal time off, and a paid day off dedicated to Diversity and Inclusion.
We value work life balance and offer a causal and fun environment.
Lively social calendar… there’s always something for everyone!
Generous employee discount on all our cool gear.
On-going learning opportunities.
Not to mention the opportunity to work in a highly talented, winning team!
Come JAM with us… we not only work hard but play just as hard. Want to take your career to the next level? Please follow the link here. #JAMFAM
While we appreciate your interest, please note that only qualified candidates will be contacted.
Mar 25, 2024
Full time
Don’t skip a beat, apply to Exertis | JAM!
Job Title : Purchasing Support Coordinator-Pro Audio
Pay Range : $19.25-$22.60 per hour.
Division : The Music People
Location : Berlin, CT
Schedule : Monday to Friday 9:00AM-5:30PM
Exertis | JAM, Making the world sound better, one brand at a time! Do these words sound like music to your ears?
Since 1972, Exertis | JAM has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!
What you will do:
Join us as a Pro Audio Purchasing Support Specialist! Your role involves handling the high volume of Pro Direct Ship orders that we process daily. You will manage and flag emails for a high-volume outlook folder, process and send direct ship orders to our vendor partners, facilitate any required changes to these orders, and assist in projects aimed at improving efficiency and speed in all aspects of the Pro Audio Purchasing department. Utilize tools like outlook, SharePoint, Excel, E1 and Power BI to process orders and review data. Strong organizational and communication skills, along with the ability to work independently and collaboratively, are essential. If you're detail-oriented, possess excellent problem-solving skills, and thrive in a dynamic team environment, apply now to contribute to our success on the PRO AVL team.
Responsibilities:
Flag and manage emails sent to a high-volume outlook mailbox.
Process a high number of direct ship orders daily to be sent to our vendor partners.
Collaborate with cross-functional teams, including sales and purchasing, to identify any issues as they may arise, and work to resolve where able.
Facilitate any changes needed to Direct Ship orders, ensuring the process flows smoothly.
Act as a coordinator between sales, our logistics team, and vendors to ensure timely processing of orders and minimal interruptions to the business.
Utilize Outlook, E1 software, Excel, Power BI, and SharePoint to track data points as key indicators of efficiency, and to highlight any problem areas.
Assist the PRO AVL Merchandising Manager in assigned projects related to Direct Ship orders and general inventory upkeep.
What we are looking for:
Proficient in Microsoft Outlook
Strong data entry skills, with a keen eye for detail
Excellent problem-solving abilities, demonstrated through successful resolution of complex issues.
Effective prioritization and time management skills, capable of managing multiple tasks efficiently.
Strong verbal and written communication skills, facilitating clear and concise communication with team members and external partners.
Ability to work both independently and collaboratively within a team environment.
Demonstrated ability to make timely and comprehensive decisions, exhibiting sound judgment.
Organized and thorough approach to work, ensuring tasks are completed accurately and on time.
Daily Conduct:
Consistently deliver quality work within established deadlines.
Maintain professional interactions with colleagues and suppliers.
Actively contribute as a team member on all assignments, fostering a collaborative work environment.
Demonstrate the ability to work independently while effectively communicating and coordinating efforts with others.
Approach tasks with a supportive attitude, strong work ethic, and personable demeanor.
Ready to join our team? Here is why we are one big, happy JAMily…
Group Insurance Benefits: Health & Dental, Vision, Life, Critical Illness, Short-Term and Long-Term Disability.
Wellness Incentive Program, and an Employee Assistance Program.
401K matching program.
Work-life balance is key: Flextime, summer hours, paid vacation, personal time off, and a paid day off dedicated to Diversity and Inclusion.
We value work life balance and offer a causal and fun environment.
Lively social calendar… there’s always something for everyone!
Generous employee discount on all our cool gear.
On-going learning opportunities.
Not to mention the opportunity to work in a highly talented, winning team!
Come JAM with us… we not only work hard but play just as hard. Want to take your career to the next level? Please follow the link here. #JAMFAM
While we appreciate your interest, please note that only qualified candidates will be contacted.
Keeping Washington Clean and Evergreen The Climate Pollution Reduction Program (CPRP) is looking to fill two Climate Pollution Reduction Communications Consultant (Communications Consultant 4) positions. These positions will be located at our Headquarters Building in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Are you passionate about preserving our natural environment and climate policy? Do you have a knack for writing compelling and effective content? If so, we have the perfect opportunity for you! As a Climate Pollution Reduction Communications Consultant, you’ll help shape multichannel communication strategies across multiple projects and take the lead on implementation. You’ll work with experts throughout the program, synthesizing their knowledge to create informative and accessible content for both niche and broad audiences. You’ll be tasked with crafting messaging, shaping and implementing strategic communications plans, media and public relations activities and coordinating communications with other state and local agencies and elected officials. If you enjoy a creative challenge and working alongside purpose-driven colleagues, then we encourage you to apply! The principal department strategic priorities and goals that relate to the Climate Pollution Reduction Program (CPRP) include: reduce and prepare for climate impacts; prevent and reduce toxic threats; and deliver efficient and effective services. The CPRP’s mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long term, requiring creative and strategic decision making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate. Tele-work options for this position: This position will be eligible for up to an 80% tele-work schedule (Tuesdays in the office). Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled, we will review applications on April 8, 2024. In order to be considered, please submit an application on or before April 7, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
You’ll get to apply your expertise in crafting communications about the critical work of the Climate Pollution Reduction Program. This will include sharing updates on Washington’s efforts to reduce greenhouse gas emissions under the Climate Commitment Act, investments in clean transportation, the fluorinated gas reduction program, greenhouse gas emissions inventory development, the clean fuel standard and other environmental initiatives, through print, blogs, web content, graphics, videos, social media copy and press releases. With your knowledge of climate policy, you’ll support program leadership and senior staff with preparing legislative testimony, talking points, briefing documents, presentations, and other materials. You will also engage with the public participation process in support of rulemaking, which may include making presentations, overseeing public meetings, answering questions, and developing communication materials for public engagement. Additionally, you’ll help maintain key communications assets, like our website. Some other duties of the Climate Pollution Reduction Communications Consultant include:
Contact and interface with news media to promote and explain news content relevant to the CPRP.
Respond to inquiries from citizens, community groups, reporters, and regulated entities
Updating web content and creating new web content following accessibility and user-centered design best practices
Research, write, edit, and update written materials such as focus sheets, prevention bulletins, program brochures, conference displays, posters, and other publications for public distribution.
Develop graphics and videos for the website.
Track and share analytics.
Edit copy for a wide variety of work; review copy for correctness, clarity, form of presentation, and suitability for submission; confer with project staff on technical accuracy and rewrites as necessary.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A total of seven years of education and/or experience:
Professional experience may include, but is not limited to, journalism, public relations/information, news media, marketing, digital accessibility or writing/editing. Experience must include or demonstrate:
Writing and editing.
Developing web content strategy, writing/editing and managing web content.
Working with the media.
Strategic communications.
Using project management tools to prioritize work and meet deadlines.
Working effectively both as part of a team and independently.
Proficient use of Microsoft Office, SharePoint, and Adobe products, such as Photoshop, Acrobat Pro and InDesign.
Education involving major study in journalism, communications, public relations, news media, digital/social media, English, marketing, humanities, or closely allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations: College credit hours or degree - as listed above: Years of professional level experience - as listed above.
Combination 1; No college credit hours or degree; 7 years of experience
Combination 2; 30-59 semester or 45-89 quarter credits; 6 years of experience.
Combination 3; 60-89 semester or 90-134 quarter credits (AA degree); 5 years of experience
Combination 4; 90-119 semester or 135-179 quarter credits; 4 years of experience
Combination 5; A Bachelor's Degree; 3 years of experience
Combination 6; A Master’s Degree or higher; 1 year of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience with a content management system.
Experience with InDesign or similar graphic production software.
Experience with video recording and editing.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Two writing samples -- one long form and one short form. Samples should either be policy-related or explaining a complex topic to a lay audience.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Caroline Halter at: Caroline.Halter@ecy.wa.gov . Please do not contact Caroline to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Mar 25, 2024
Full time
Keeping Washington Clean and Evergreen The Climate Pollution Reduction Program (CPRP) is looking to fill two Climate Pollution Reduction Communications Consultant (Communications Consultant 4) positions. These positions will be located at our Headquarters Building in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Are you passionate about preserving our natural environment and climate policy? Do you have a knack for writing compelling and effective content? If so, we have the perfect opportunity for you! As a Climate Pollution Reduction Communications Consultant, you’ll help shape multichannel communication strategies across multiple projects and take the lead on implementation. You’ll work with experts throughout the program, synthesizing their knowledge to create informative and accessible content for both niche and broad audiences. You’ll be tasked with crafting messaging, shaping and implementing strategic communications plans, media and public relations activities and coordinating communications with other state and local agencies and elected officials. If you enjoy a creative challenge and working alongside purpose-driven colleagues, then we encourage you to apply! The principal department strategic priorities and goals that relate to the Climate Pollution Reduction Program (CPRP) include: reduce and prepare for climate impacts; prevent and reduce toxic threats; and deliver efficient and effective services. The CPRP’s mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long term, requiring creative and strategic decision making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate. Tele-work options for this position: This position will be eligible for up to an 80% tele-work schedule (Tuesdays in the office). Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled, we will review applications on April 8, 2024. In order to be considered, please submit an application on or before April 7, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
You’ll get to apply your expertise in crafting communications about the critical work of the Climate Pollution Reduction Program. This will include sharing updates on Washington’s efforts to reduce greenhouse gas emissions under the Climate Commitment Act, investments in clean transportation, the fluorinated gas reduction program, greenhouse gas emissions inventory development, the clean fuel standard and other environmental initiatives, through print, blogs, web content, graphics, videos, social media copy and press releases. With your knowledge of climate policy, you’ll support program leadership and senior staff with preparing legislative testimony, talking points, briefing documents, presentations, and other materials. You will also engage with the public participation process in support of rulemaking, which may include making presentations, overseeing public meetings, answering questions, and developing communication materials for public engagement. Additionally, you’ll help maintain key communications assets, like our website. Some other duties of the Climate Pollution Reduction Communications Consultant include:
Contact and interface with news media to promote and explain news content relevant to the CPRP.
Respond to inquiries from citizens, community groups, reporters, and regulated entities
Updating web content and creating new web content following accessibility and user-centered design best practices
Research, write, edit, and update written materials such as focus sheets, prevention bulletins, program brochures, conference displays, posters, and other publications for public distribution.
Develop graphics and videos for the website.
Track and share analytics.
Edit copy for a wide variety of work; review copy for correctness, clarity, form of presentation, and suitability for submission; confer with project staff on technical accuracy and rewrites as necessary.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A total of seven years of education and/or experience:
Professional experience may include, but is not limited to, journalism, public relations/information, news media, marketing, digital accessibility or writing/editing. Experience must include or demonstrate:
Writing and editing.
Developing web content strategy, writing/editing and managing web content.
Working with the media.
Strategic communications.
Using project management tools to prioritize work and meet deadlines.
Working effectively both as part of a team and independently.
Proficient use of Microsoft Office, SharePoint, and Adobe products, such as Photoshop, Acrobat Pro and InDesign.
Education involving major study in journalism, communications, public relations, news media, digital/social media, English, marketing, humanities, or closely allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations: College credit hours or degree - as listed above: Years of professional level experience - as listed above.
Combination 1; No college credit hours or degree; 7 years of experience
Combination 2; 30-59 semester or 45-89 quarter credits; 6 years of experience.
Combination 3; 60-89 semester or 90-134 quarter credits (AA degree); 5 years of experience
Combination 4; 90-119 semester or 135-179 quarter credits; 4 years of experience
Combination 5; A Bachelor's Degree; 3 years of experience
Combination 6; A Master’s Degree or higher; 1 year of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience with a content management system.
Experience with InDesign or similar graphic production software.
Experience with video recording and editing.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Two writing samples -- one long form and one short form. Samples should either be policy-related or explaining a complex topic to a lay audience.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Caroline Halter at: Caroline.Halter@ecy.wa.gov . Please do not contact Caroline to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
LinkSquares is a fast-growing LegalTech software company, rated as one of “The Best Places to Work in 2023” by the Boston Business Journal and BuiltIn Boston.
LinkSquares unlocks the full potential of legal teams at more than 1,000 companies, including Wayfair, TIME, ProPharma, the Boston Celtics, and Commvault with purpose-built, AI-powered technology to perform, manage, and quantify all their work in one place. Legal teams rely on our all-in-one contract lifecycle management (CLM) and legal project management platform to manage key priorities and contracts, accelerate workflows across the business, and use data to visualize the impact of their work. Our solutions save companies hundreds of hours and millions of dollars by eliminating manual processes and driving better consistency of process, communication, and quality. Headquartered in Boston, Massachusetts, LinkSquares is consistently recognized for being a leader in innovation, delivering results, and company growth.
LinkSquares is looking for a Senior Accountant to join our Accounting team to support the Accounting Manager with all accounting, audit, tax and financial systems. The position will report directly to the Accounting Manager and have exposure to leadership, including the VP of Accounting, VP of Financial Planning & Analysis (FP&A) and the Chief Financial Officer (CFO).
Responsibilities:
You will be responsible for monthly, quarterly and year end closes processes
Support the annual audit of consolidated financial statements under US GAAP and statutory audit of legal entities. Own audit items, such as drafting confirmations, reviewing and uploading support, and coordinating selections for internal review
Contribute to assessing internal controls, including risk assessments and reviews of risk areas. This includes work to identify opportunities for process improvement and system optimization
Maintain customer records and own customer correspondence for the Finance team
Own the order-to-cash cycle in NetSuite, including the review of revenue recognition under ASC 606
Collaborate with multiple departments on collections
Support monthly sales tax reporting and compliance work
Additional Qualifications:
3+ years of software industry experience, public accounting experience preferred
Heavy knowledge of month-end/revenue recognition
NetSuite/SalesForce knowledge preferred
For this role, you need to be an expert in Excel's analysis tools. You should also have mastery over analysis functions and lookup functions
Strong problem solving skills, which includes proficiency in researching and asking questions as part of escalating the issue
Demonstrate reviewing others works (reconciliations and journal entries) Display strong decision-making skills and team focused - thinking through impact on our or other teams and being realistic about changing requirements.
About LinkSquares
Founded in 2015 with headquarters in Boston, we offer a comprehensive and competitive benefits package that includes medical, dental and vision plans for employees and their families, health and wellness programs, a 401(k) plan, unlimited vacation, paid parental leave and more. Learn more here: https://linksquares.com/careers/
For legal teams needing to move their business forward faster, LinkSquares provides a contracting platform for writing better contracts, analyzing what’s in existing contracts, and working better with their team. It differs from other tools on the market with its powerful AI insights, speed to providing tangible results, and ability to help the entire company collaborate better. LinkSquares saves companies hundreds of hours and thousands of dollars by eliminating manual contract processes and reducing the need for outside counsel. For more information, visit https://linksquares.com/ .
LinkSquares is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.
Mar 22, 2024
Full time
LinkSquares is a fast-growing LegalTech software company, rated as one of “The Best Places to Work in 2023” by the Boston Business Journal and BuiltIn Boston.
LinkSquares unlocks the full potential of legal teams at more than 1,000 companies, including Wayfair, TIME, ProPharma, the Boston Celtics, and Commvault with purpose-built, AI-powered technology to perform, manage, and quantify all their work in one place. Legal teams rely on our all-in-one contract lifecycle management (CLM) and legal project management platform to manage key priorities and contracts, accelerate workflows across the business, and use data to visualize the impact of their work. Our solutions save companies hundreds of hours and millions of dollars by eliminating manual processes and driving better consistency of process, communication, and quality. Headquartered in Boston, Massachusetts, LinkSquares is consistently recognized for being a leader in innovation, delivering results, and company growth.
LinkSquares is looking for a Senior Accountant to join our Accounting team to support the Accounting Manager with all accounting, audit, tax and financial systems. The position will report directly to the Accounting Manager and have exposure to leadership, including the VP of Accounting, VP of Financial Planning & Analysis (FP&A) and the Chief Financial Officer (CFO).
Responsibilities:
You will be responsible for monthly, quarterly and year end closes processes
Support the annual audit of consolidated financial statements under US GAAP and statutory audit of legal entities. Own audit items, such as drafting confirmations, reviewing and uploading support, and coordinating selections for internal review
Contribute to assessing internal controls, including risk assessments and reviews of risk areas. This includes work to identify opportunities for process improvement and system optimization
Maintain customer records and own customer correspondence for the Finance team
Own the order-to-cash cycle in NetSuite, including the review of revenue recognition under ASC 606
Collaborate with multiple departments on collections
Support monthly sales tax reporting and compliance work
Additional Qualifications:
3+ years of software industry experience, public accounting experience preferred
Heavy knowledge of month-end/revenue recognition
NetSuite/SalesForce knowledge preferred
For this role, you need to be an expert in Excel's analysis tools. You should also have mastery over analysis functions and lookup functions
Strong problem solving skills, which includes proficiency in researching and asking questions as part of escalating the issue
Demonstrate reviewing others works (reconciliations and journal entries) Display strong decision-making skills and team focused - thinking through impact on our or other teams and being realistic about changing requirements.
About LinkSquares
Founded in 2015 with headquarters in Boston, we offer a comprehensive and competitive benefits package that includes medical, dental and vision plans for employees and their families, health and wellness programs, a 401(k) plan, unlimited vacation, paid parental leave and more. Learn more here: https://linksquares.com/careers/
For legal teams needing to move their business forward faster, LinkSquares provides a contracting platform for writing better contracts, analyzing what’s in existing contracts, and working better with their team. It differs from other tools on the market with its powerful AI insights, speed to providing tangible results, and ability to help the entire company collaborate better. LinkSquares saves companies hundreds of hours and thousands of dollars by eliminating manual contract processes and reducing the need for outside counsel. For more information, visit https://linksquares.com/ .
LinkSquares is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.