KBR
Houston, Texas
Senior Subcontracts Administrator (Hybrid)
KBR Government Solutions delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.
This position is Hybrid and will require the employee to work out of our Houston, TX HQ as needed.
Are you passionate about producing high quality work with integrity? Join our team as a Senior Subcontracts Administrator and deliver results for our corporate Supply Chain group! As an integral part of our organization, you'll play a crucial role in ensuring the execution of a full range of procurement and administration activities associated with subcontracting work . Your contributions will ensure that our services exceed all expectations. As a Senior Subcontracts Administrator, you'll find yourself collaborating with a passionate team who shares your dedication to excellence. If you're seeking to immerse yourself in an environment where your skills and expertise will make a genuine impact, we invite you to join our team!
Some of your day to day responsibilities will include:
Qualifying suppliers and subcontractors
Issuing requests for information (RFIs)
Issuing requests for proposals (RFPs)
Evaluating proposals
Maintaining subcontract files
Overseeing and performing the full range of procurement and administration activities associated with subcontracting work on a project
Preparing subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract
Performing commercial evaluations of proposals
Negotiating subcontracts
Issuing properly authorized awards/subcontracts
Resolving subcontractor claims in a timely manner
Handling cradle to grave subcontract management (pre-award to file closeout)
Serving as liaison between subcontractor and project manager
Leading and mentoring less experienced team members
Developing and improving processes
We are seeking someone with a keen eye for detail, excellent time management/prioritization, and a strong customer service focus. You should be a person who thrives in a diverse environment and who is comfortable communicating at all levels of an organization, verbally and in writing. To be successful in this role, you should have a sense of genuine, engaging curiosity, and a desire for continuous learning along with superior problem solving and analytical skills.
REQUIREMENTS
Bachelor's degree and five (5) years of experience; or an equivalent combination of education and experience
Federal Government contracts/subcontracts experience
Proficiency with MS office applications (Word, Excel, Access, PowerPoint).
Preferred Qualifications:
Experience with Deltek Costpoint
Experience with commercial contracts
INCLUSION AND DIVERSITY AT KBR
At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. T hese inform all that we do and are at the heart of our commitment to and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of teams philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.
We Deliver – Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Senior Subcontracts Administrator (Hybrid)
KBR Government Solutions delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.
This position is Hybrid and will require the employee to work out of our Houston, TX HQ as needed.
Are you passionate about producing high quality work with integrity? Join our team as a Senior Subcontracts Administrator and deliver results for our corporate Supply Chain group! As an integral part of our organization, you'll play a crucial role in ensuring the execution of a full range of procurement and administration activities associated with subcontracting work . Your contributions will ensure that our services exceed all expectations. As a Senior Subcontracts Administrator, you'll find yourself collaborating with a passionate team who shares your dedication to excellence. If you're seeking to immerse yourself in an environment where your skills and expertise will make a genuine impact, we invite you to join our team!
Some of your day to day responsibilities will include:
Qualifying suppliers and subcontractors
Issuing requests for information (RFIs)
Issuing requests for proposals (RFPs)
Evaluating proposals
Maintaining subcontract files
Overseeing and performing the full range of procurement and administration activities associated with subcontracting work on a project
Preparing subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract
Performing commercial evaluations of proposals
Negotiating subcontracts
Issuing properly authorized awards/subcontracts
Resolving subcontractor claims in a timely manner
Handling cradle to grave subcontract management (pre-award to file closeout)
Serving as liaison between subcontractor and project manager
Leading and mentoring less experienced team members
Developing and improving processes
We are seeking someone with a keen eye for detail, excellent time management/prioritization, and a strong customer service focus. You should be a person who thrives in a diverse environment and who is comfortable communicating at all levels of an organization, verbally and in writing. To be successful in this role, you should have a sense of genuine, engaging curiosity, and a desire for continuous learning along with superior problem solving and analytical skills.
REQUIREMENTS
Bachelor's degree and five (5) years of experience; or an equivalent combination of education and experience
Federal Government contracts/subcontracts experience
Proficiency with MS office applications (Word, Excel, Access, PowerPoint).
Preferred Qualifications:
Experience with Deltek Costpoint
Experience with commercial contracts
INCLUSION AND DIVERSITY AT KBR
At KBR, we are passionate about our people, sustainability, and our Zero Harm culture. T hese inform all that we do and are at the heart of our commitment to and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of teams philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.
We Deliver – Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
VoteRiders
Remote
OVERVIEW
Founded almost 10 years ago, VoteRiders is a nonpartisan 501(c)(3) nonprofit that is focused on voter ID education and assistance. We work nationwide and in key states to raise awareness of voter ID laws, make sure voters know what ID they need to vote in their state, and provide comprehensive assistance if they need it. Our programs identify, educate and help voters with voter ID issues so they can vote with confidence, knowing they cannot be turned away.
We are seeking an experienced and highly-motivated Operations and Finance Director to help us support and scale our growing program portfolio and partnerships, as well as our nationwide staff and volunteer base. This individual will report to the Chief Executive Officer/Executive Director in implementing and closely monitoring organization-wide systems and processes, including managing financial transactions undertaken by the organization, its staff, and volunteers. The Operations and Finance Director will have significant management responsibilities across VoteRiders’ human resources, operations, and financial management policies and procedures.
This is a full-time permanent position and is available ASAP. This position has one direct report and occasional part-time direct reports, in addition to some vendor and volunteer management. This individual may be located anywhere within the United States.
COMPENSATION
This position has a salary range of $85,000- $110,000 annually, commensurate with experience, as well as healthcare benefits, paid sick leave, and paid time off per the policies outlined in VoteRiders’ Employee Handbook.
PRIMARY RESPONSIBILITIES
30% General Operations & Special Projects
Maintain and manage organizational databases and files
Monitor adherence to and design/implement updates as needed to organizational standard operating procedures
Continue the implementation of a systems and tools audit and assessment (started in early 2021), involving the improvement and replacement of select systems and management and optimization training for staff and volunteers
Manage ongoing workflow system and tool improvements, including the development and rollout of an organization-wide voter intake system and training staff/volunteers on how to use it. Pull regular reports and analyses as needed
Provide limited and as-needed IT support for staff and volunteers including research, training, and ongoing troubleshooting
30% Financial Management
Negotiate with and manage vendors and suppliers
Manage vendor pricing and ongoing costs including monthly reconciliation and reporting
Process and pay all non-HR vendor invoices
Produce monthly expense reports that align with organizational budget line-items
Track budget on an ongoing basis and update it with incurred expenses/income, including flagging any variations in line-items and overall vs projections
Produce reports as needed on expenses/budget snapshots
Produce drafts of budgets and financial reports for proposal-writing and development purposes as needed
Manage VoteRiders' annual audited financials process, working with an external firm and the Board Audit Committee
Update VoteRiders financial policies and procedures document on an as-needed basis (building on existing draft policies)
30% Human Resources & Personnel
Manage payroll, working with payroll and workers’ comp providers; pull and provide regular reports to accountants
Manage health reimbursement program with third-party administrator; pull and provide regular reports to leadership team
Manage general HR inquiries including but not limited to pay stubs, sick days, vacation requests, health reimbursements
Work with HR vendor and HR-relevant state agencies, as occasionally needed, including but not limited to state business and nonprofit tax registration and reporting
Handle annual insurance renewals, including managing staff and volunteer auto insurance compliance
Work with leadership on organization and departmental structure with consistent, equitable hiring process including job description and salary band reviews, job posts, employee intake and departure process
Manage Employee Handbook review and acknowledgement process
Establish and manage performance review process
Encourage team morale and wellness through policies, procedures and professional development, ensuring role clarity across teams with clear, effective communication channels and representation
Research and implement a retirement planning program for employees based on Board approval
10% Expense Reconciliation
Oversee, ensure quality control, and ensure adherence to organizational policies and procedures in expense reconciliation
With Operations Assistant, train staff and volunteers on expense reconciliation and reimbursement processes and systems
Manage related systems and tool costs, ensuring that our expense reconciliation software is meeting organizational needs and providing value for money
QUALIFICATIONS
Required
Undergraduate degree with major in business, finance, management, or related field
Significant experience in similar role, including ideally at a nonprofit organization
Demonstrated ability to manage details with precise accuracy
Resourcefully solve problems and follow through with minimum direct supervision
Excellent written, verbal, and interpersonal communications skills and highly responsive
Ability to multitask, meet deadlines, and thrive in a fast-paced environment
Ability to build strong and sustainable collaborative relationships that achieve actionable results
Exceptional interpersonal skills and entrepreneurial spirit
Must believe in the value of VoteRiders and be driven by its mission
Regular and consistent access to a reliable computer, internet signal, and telephone
Strong computer skills, including Microsoft Suite, Google Suite with aptitude to learn new software and systems
Experience with Quickbooks and other accounting software
Preferred/Plus
Advanced degree in business, finance, or CPA
Experience with donation and CRM software, database platforms, Wordpress, Adobe Creative Suite, and VAN
Spanish language skills
EQUAL EMPLOYMENT OPPORTUNITY POLICY
VoteRiders is committed to diversity among its staff. VoteRiders is an equal opportunity employer. All employment decisions at VoteRiders are based on our mission and program needs, job requirements and individual qualifications, without regard to age, race, color, national origin, religion, sex, sexual orientation, disability, or any other legally protected basis. VoteRiders will not tolerate any unlawful discrimination or harassment.
TO APPLY
To apply, send a resume, cover letter and contact information as well as current or former working relationships for three references to Jobs@VoteRiders.org. Please note that references will not be contacted without your permission. Include in the subject line: your last name and Operations and Finance Director . Applications will be accepted until the position is filled. Please include where you saw the job post or how you learned of the open position.
OVERVIEW
Founded almost 10 years ago, VoteRiders is a nonpartisan 501(c)(3) nonprofit that is focused on voter ID education and assistance. We work nationwide and in key states to raise awareness of voter ID laws, make sure voters know what ID they need to vote in their state, and provide comprehensive assistance if they need it. Our programs identify, educate and help voters with voter ID issues so they can vote with confidence, knowing they cannot be turned away.
We are seeking an experienced and highly-motivated Operations and Finance Director to help us support and scale our growing program portfolio and partnerships, as well as our nationwide staff and volunteer base. This individual will report to the Chief Executive Officer/Executive Director in implementing and closely monitoring organization-wide systems and processes, including managing financial transactions undertaken by the organization, its staff, and volunteers. The Operations and Finance Director will have significant management responsibilities across VoteRiders’ human resources, operations, and financial management policies and procedures.
This is a full-time permanent position and is available ASAP. This position has one direct report and occasional part-time direct reports, in addition to some vendor and volunteer management. This individual may be located anywhere within the United States.
COMPENSATION
This position has a salary range of $85,000- $110,000 annually, commensurate with experience, as well as healthcare benefits, paid sick leave, and paid time off per the policies outlined in VoteRiders’ Employee Handbook.
PRIMARY RESPONSIBILITIES
30% General Operations & Special Projects
Maintain and manage organizational databases and files
Monitor adherence to and design/implement updates as needed to organizational standard operating procedures
Continue the implementation of a systems and tools audit and assessment (started in early 2021), involving the improvement and replacement of select systems and management and optimization training for staff and volunteers
Manage ongoing workflow system and tool improvements, including the development and rollout of an organization-wide voter intake system and training staff/volunteers on how to use it. Pull regular reports and analyses as needed
Provide limited and as-needed IT support for staff and volunteers including research, training, and ongoing troubleshooting
30% Financial Management
Negotiate with and manage vendors and suppliers
Manage vendor pricing and ongoing costs including monthly reconciliation and reporting
Process and pay all non-HR vendor invoices
Produce monthly expense reports that align with organizational budget line-items
Track budget on an ongoing basis and update it with incurred expenses/income, including flagging any variations in line-items and overall vs projections
Produce reports as needed on expenses/budget snapshots
Produce drafts of budgets and financial reports for proposal-writing and development purposes as needed
Manage VoteRiders' annual audited financials process, working with an external firm and the Board Audit Committee
Update VoteRiders financial policies and procedures document on an as-needed basis (building on existing draft policies)
30% Human Resources & Personnel
Manage payroll, working with payroll and workers’ comp providers; pull and provide regular reports to accountants
Manage health reimbursement program with third-party administrator; pull and provide regular reports to leadership team
Manage general HR inquiries including but not limited to pay stubs, sick days, vacation requests, health reimbursements
Work with HR vendor and HR-relevant state agencies, as occasionally needed, including but not limited to state business and nonprofit tax registration and reporting
Handle annual insurance renewals, including managing staff and volunteer auto insurance compliance
Work with leadership on organization and departmental structure with consistent, equitable hiring process including job description and salary band reviews, job posts, employee intake and departure process
Manage Employee Handbook review and acknowledgement process
Establish and manage performance review process
Encourage team morale and wellness through policies, procedures and professional development, ensuring role clarity across teams with clear, effective communication channels and representation
Research and implement a retirement planning program for employees based on Board approval
10% Expense Reconciliation
Oversee, ensure quality control, and ensure adherence to organizational policies and procedures in expense reconciliation
With Operations Assistant, train staff and volunteers on expense reconciliation and reimbursement processes and systems
Manage related systems and tool costs, ensuring that our expense reconciliation software is meeting organizational needs and providing value for money
QUALIFICATIONS
Required
Undergraduate degree with major in business, finance, management, or related field
Significant experience in similar role, including ideally at a nonprofit organization
Demonstrated ability to manage details with precise accuracy
Resourcefully solve problems and follow through with minimum direct supervision
Excellent written, verbal, and interpersonal communications skills and highly responsive
Ability to multitask, meet deadlines, and thrive in a fast-paced environment
Ability to build strong and sustainable collaborative relationships that achieve actionable results
Exceptional interpersonal skills and entrepreneurial spirit
Must believe in the value of VoteRiders and be driven by its mission
Regular and consistent access to a reliable computer, internet signal, and telephone
Strong computer skills, including Microsoft Suite, Google Suite with aptitude to learn new software and systems
Experience with Quickbooks and other accounting software
Preferred/Plus
Advanced degree in business, finance, or CPA
Experience with donation and CRM software, database platforms, Wordpress, Adobe Creative Suite, and VAN
Spanish language skills
EQUAL EMPLOYMENT OPPORTUNITY POLICY
VoteRiders is committed to diversity among its staff. VoteRiders is an equal opportunity employer. All employment decisions at VoteRiders are based on our mission and program needs, job requirements and individual qualifications, without regard to age, race, color, national origin, religion, sex, sexual orientation, disability, or any other legally protected basis. VoteRiders will not tolerate any unlawful discrimination or harassment.
TO APPLY
To apply, send a resume, cover letter and contact information as well as current or former working relationships for three references to Jobs@VoteRiders.org. Please note that references will not be contacted without your permission. Include in the subject line: your last name and Operations and Finance Director . Applications will be accepted until the position is filled. Please include where you saw the job post or how you learned of the open position.