Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Take full cycle responsibility to provide service delivery programs within the counties of Burlington, Camden, Gloucester and Salem. Support the Senior Disaster Program Manager and volunteer workforce to support local communities by providing services to include but are not limited to: response to recurrent local disasters (house fires, floods, etc.), capacity building for mass care service delivery, participation in the Home Fire Campaign, and direct assistance and recovery services to those impacted by disasters. Develop, guide, and support team of trained volunteers, as well as implement and develop initiatives to increase Red Cross visibility through program/service delivery of disaster preparedness, response, and recovery programs. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. Hybrid position with report to office in Pennsauken NJ WHERE YOUR CAREER IS A FORCE GOOD 1: Facilitate and support the development and implementation of strategies, initiatives, tools, plans, processes and procedures within a functional area, or, through the development of volunteer leadership, oversee the implementation of the full disaster cycle of an assigned sub-territory. Functional areas may include: Mass Care, Client Casework, Health & Mental Health Services, Logistics, Information Management & Situational Awareness, Partnerships & Emergency Management, Workforce Development, Preparedness, General Volunteer Support & Engagement, or Home Fire Campaign. 2: Analyze opportunities for improved program service and make recommendations for implementation. Implement assigned programs or services to meet goals. 3: Support local preparation, response and recovery activities as well as maintain government partnerships with assigned territory. Assist with a broader division and national network of disaster responders and help with deployments and relief operation activity outside immediate region. This may include physical deployment to impacted communities. 4: Engage and develop a volunteer team responsible for the implementation of disaster preparedness, response, and recovery programs in the local area. Ensure the development of leadership volunteers in each of the assigned program support functional areas of the disaster cycle in order to meet the needs of the assigned geography. 5: Support local responses through the deployment of volunteer leaders on a daily basis in a rapid and accessible manner. Qualified and experienced volunteer leaders should be placed in key roles first. If volunteer leadership is unavailable, may service during times of disaster. Participate in local planning, exercises, and training, including exercises called by local partners Volunteer Organizations Active in Disaster, Emergency Management Agencies and Local Emergency Planning Committees (VOADs, EMAs and LEPCs). May evaluate and report effectiveness of program or service. Prepare recommendations for continuous improvement. 6: Serve as the Red Cross thought leader as needed with local level with government and other agencies and organizations involved in disaster. Key representative of Red Cross in the community, interfacing with local officials and developing plans with community leaders. Ensure activities are in compliance with regional and national procedures and policies. Scope: Individual contributor that works under limited supervision. Applies subject matter knowledge; requires capacity to understand specific needs or requirements to apply skills/knowledge . WHAT YOU NEED TO SUCCEED Education: Bachelor's degree required. Experience: Minimum 3 years of experience with social services or service/program delivery, or equivalent combination of education and related experience required. Management Experience: n/a Skills & Abilities: Ability to coordinate staff and volunteer activities. Excellent interpersonal, verbal and written communication skills. Develop project plans & budgets. Demonstrate in-depth knowledge of program or service, ability to create presentations and training modules, and strategies to achieve organizational goals. Demonstrated analytical and decision- making skills to interpret program trends, results, formulate recommendations, and develop creative processes for continuous program or service improvements. Proven track record of collaboration with diverse groups and individuals, managing multiple priorities, facilitation, problem solving, marketing, leadership, and partnership management. Additionally, this position requires ability for planning, public speaking, project management and process improvement. Individual must be customer oriented, organized, and able to operate with an orientation toward solutions with an external focus, and team orientation. Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. Familiarity with federal, state, and local employment laws. Must be able to perform all assigned responsibilities under “grey sky” requirements. Ability to work in a matrixed environment and on a team. Travel: Travel may be required A current, valid driver's license with good driving record is required. * Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Take full cycle responsibility to provide service delivery programs within the counties of Burlington, Camden, Gloucester and Salem. Support the Senior Disaster Program Manager and volunteer workforce to support local communities by providing services to include but are not limited to: response to recurrent local disasters (house fires, floods, etc.), capacity building for mass care service delivery, participation in the Home Fire Campaign, and direct assistance and recovery services to those impacted by disasters. Develop, guide, and support team of trained volunteers, as well as implement and develop initiatives to increase Red Cross visibility through program/service delivery of disaster preparedness, response, and recovery programs. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. Hybrid position with report to office in Pennsauken NJ WHERE YOUR CAREER IS A FORCE GOOD 1: Facilitate and support the development and implementation of strategies, initiatives, tools, plans, processes and procedures within a functional area, or, through the development of volunteer leadership, oversee the implementation of the full disaster cycle of an assigned sub-territory. Functional areas may include: Mass Care, Client Casework, Health & Mental Health Services, Logistics, Information Management & Situational Awareness, Partnerships & Emergency Management, Workforce Development, Preparedness, General Volunteer Support & Engagement, or Home Fire Campaign. 2: Analyze opportunities for improved program service and make recommendations for implementation. Implement assigned programs or services to meet goals. 3: Support local preparation, response and recovery activities as well as maintain government partnerships with assigned territory. Assist with a broader division and national network of disaster responders and help with deployments and relief operation activity outside immediate region. This may include physical deployment to impacted communities. 4: Engage and develop a volunteer team responsible for the implementation of disaster preparedness, response, and recovery programs in the local area. Ensure the development of leadership volunteers in each of the assigned program support functional areas of the disaster cycle in order to meet the needs of the assigned geography. 5: Support local responses through the deployment of volunteer leaders on a daily basis in a rapid and accessible manner. Qualified and experienced volunteer leaders should be placed in key roles first. If volunteer leadership is unavailable, may service during times of disaster. Participate in local planning, exercises, and training, including exercises called by local partners Volunteer Organizations Active in Disaster, Emergency Management Agencies and Local Emergency Planning Committees (VOADs, EMAs and LEPCs). May evaluate and report effectiveness of program or service. Prepare recommendations for continuous improvement. 6: Serve as the Red Cross thought leader as needed with local level with government and other agencies and organizations involved in disaster. Key representative of Red Cross in the community, interfacing with local officials and developing plans with community leaders. Ensure activities are in compliance with regional and national procedures and policies. Scope: Individual contributor that works under limited supervision. Applies subject matter knowledge; requires capacity to understand specific needs or requirements to apply skills/knowledge . WHAT YOU NEED TO SUCCEED Education: Bachelor's degree required. Experience: Minimum 3 years of experience with social services or service/program delivery, or equivalent combination of education and related experience required. Management Experience: n/a Skills & Abilities: Ability to coordinate staff and volunteer activities. Excellent interpersonal, verbal and written communication skills. Develop project plans & budgets. Demonstrate in-depth knowledge of program or service, ability to create presentations and training modules, and strategies to achieve organizational goals. Demonstrated analytical and decision- making skills to interpret program trends, results, formulate recommendations, and develop creative processes for continuous program or service improvements. Proven track record of collaboration with diverse groups and individuals, managing multiple priorities, facilitation, problem solving, marketing, leadership, and partnership management. Additionally, this position requires ability for planning, public speaking, project management and process improvement. Individual must be customer oriented, organized, and able to operate with an orientation toward solutions with an external focus, and team orientation. Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. Familiarity with federal, state, and local employment laws. Must be able to perform all assigned responsibilities under “grey sky” requirements. Ability to work in a matrixed environment and on a team. Travel: Travel may be required A current, valid driver's license with good driving record is required. * Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Associate Director, Managed Organizations (Durham, NC; Chicago, IL; or Washington, DC) An experienced operations professional with strong project management skills who will manage a portfolio of nonprofit projects to ensure they have the back-office infrastructure necessary to meet their programmatic goals Associate Directors on the Managed Organizations (MO) team project manage -- and provide operational expertise to -- the nonprofit organizations Arabella manages that serve as fiscal sponsors, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4).
These managed nonprofit organizations house new and innovative public interest projects -- many focused on conservation, global health, and civic engagement -- as well as coordinate collaborative initiatives between donors and administer grants programs. MO team members are deeply passionate about the role that smooth, efficient back-office organizational operations play in achieving social impact.
Our colleagues are experienced and skilled in areas like non-profit (c3) and (c4) compliance, budgeting and finance, human resources, technology, and project management. Associate Directors play a central role as conductors of these projects – ensuring all the pieces flow together smoothly and that the projects have the infrastructure needed to meet their strategic and programmatic goals. As an example, advocacy-focused projects are a growing component of our work, so this would be a great role for someone interested in gaining experience in the operations and compliance side of nonprofit advocacy initiatives.
Essential Responsibilities
Project Management and Oversight (80-85%)
Serve as a project manager for a portfolio of 6-10 projects, providing oversight and team management. Teams vary by project and are usually comprised of one project manager supported by one to three junior staff with oversight by one to two senior staff
Deftly manage multiple deadlines and continuously ensure priorities align with needs and capabilities of all stakeholders: funders, grantees, and project team
Manage relationships between multiple stakeholders, including funders, programmatic staff, and grantees
Provide operational expertise and ensure the nonprofit client projects remain financially sound and compliant with IRS, federal, and state regulations
Conduct due diligence on the nonprofits’ outgoing grants and manage reporting and deadlines on incoming grants
Recognize when and how to engage specialists in your projects, such as the compliance and financial analysis teams
Understand basic advocacy and lobbying regulations to ensure your portfolio of projects adheres to best practices in tracking and monitoring all activities to ensure compliance with IRS, federal, and state regulations
Ensure project data is accurately maintained within a customized Salesforce platform
Other Responsibilities (15-20%)
Contribute to the team and organization’s significant year-over-year growth by innovating our operations and processes
Participate in training and learning activities throughout the year
Support new business development by meeting with potential clients, evaluating projects, and developing collateral, proposals and budgets
As a project manager, contribute to professional growth and satisfaction of early career staff by providing appropriate direction, support, guidance and mentorship on project work and by promoting a firm culture that centers diversity, equity, and inclusion (DEI); develop and share relevant skills and
issue-area expertise
As needed, supervise and help develop 3-5 Program Assistants, Program Associates, and/or Program Managers
To Be Successful in This Role, You’ll Need
Bachelor's Degree or equivalent level of experience (8 years of experience without a Bachelor's degree)
4+ years of relevant professional experience
Relevant operations experience, for example in finance, HR, compliance, legal, or another related area, in the philanthropic, nonprofit, or business sectors. Familiarity and/or experience working within a fiscal sponsorship structure is a huge plus
Some experience with budgeting, forecasting, and/or reviewing nonprofit financial statements
Strong project management and stakeholder management skills to drive projects from ideation to completion, including the ability to lead multiple complex projects simultaneously, oversee and delegate to team members, build positive relationships with a range of philanthropic clients, and meet deadlines
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others, for example, saying no to a non-compliant client request and leveraging your creativity and team member expertise to find a new solution
Proven ability to work inclusively with diverse teams, audiences, and stakeholders to achieve shared goals, including excellent teamwork, relationship building, and customer service
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to work independently and as part of a team
An appreciation for efficient processes and a desire to improve them
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
Our Core Competencies
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content.
The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others
The ability to elevate the voices of marginalized colleagues and mitigate power dynamics with staff with less formal authority
Working with Us While this position must be based in Durham, NC, Chicago, IL or Washington, DC, Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more. About Arabella Advisors Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation. About Arabella’s Managed Organizations Team
Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement. Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement. Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $75,000-$85,000
Chicago range $80,000-$90,000
DC range $85,000-$95,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Apr 05, 2023
Full time
Associate Director, Managed Organizations (Durham, NC; Chicago, IL; or Washington, DC) An experienced operations professional with strong project management skills who will manage a portfolio of nonprofit projects to ensure they have the back-office infrastructure necessary to meet their programmatic goals Associate Directors on the Managed Organizations (MO) team project manage -- and provide operational expertise to -- the nonprofit organizations Arabella manages that serve as fiscal sponsors, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4).
These managed nonprofit organizations house new and innovative public interest projects -- many focused on conservation, global health, and civic engagement -- as well as coordinate collaborative initiatives between donors and administer grants programs. MO team members are deeply passionate about the role that smooth, efficient back-office organizational operations play in achieving social impact.
Our colleagues are experienced and skilled in areas like non-profit (c3) and (c4) compliance, budgeting and finance, human resources, technology, and project management. Associate Directors play a central role as conductors of these projects – ensuring all the pieces flow together smoothly and that the projects have the infrastructure needed to meet their strategic and programmatic goals. As an example, advocacy-focused projects are a growing component of our work, so this would be a great role for someone interested in gaining experience in the operations and compliance side of nonprofit advocacy initiatives.
Essential Responsibilities
Project Management and Oversight (80-85%)
Serve as a project manager for a portfolio of 6-10 projects, providing oversight and team management. Teams vary by project and are usually comprised of one project manager supported by one to three junior staff with oversight by one to two senior staff
Deftly manage multiple deadlines and continuously ensure priorities align with needs and capabilities of all stakeholders: funders, grantees, and project team
Manage relationships between multiple stakeholders, including funders, programmatic staff, and grantees
Provide operational expertise and ensure the nonprofit client projects remain financially sound and compliant with IRS, federal, and state regulations
Conduct due diligence on the nonprofits’ outgoing grants and manage reporting and deadlines on incoming grants
Recognize when and how to engage specialists in your projects, such as the compliance and financial analysis teams
Understand basic advocacy and lobbying regulations to ensure your portfolio of projects adheres to best practices in tracking and monitoring all activities to ensure compliance with IRS, federal, and state regulations
Ensure project data is accurately maintained within a customized Salesforce platform
Other Responsibilities (15-20%)
Contribute to the team and organization’s significant year-over-year growth by innovating our operations and processes
Participate in training and learning activities throughout the year
Support new business development by meeting with potential clients, evaluating projects, and developing collateral, proposals and budgets
As a project manager, contribute to professional growth and satisfaction of early career staff by providing appropriate direction, support, guidance and mentorship on project work and by promoting a firm culture that centers diversity, equity, and inclusion (DEI); develop and share relevant skills and
issue-area expertise
As needed, supervise and help develop 3-5 Program Assistants, Program Associates, and/or Program Managers
To Be Successful in This Role, You’ll Need
Bachelor's Degree or equivalent level of experience (8 years of experience without a Bachelor's degree)
4+ years of relevant professional experience
Relevant operations experience, for example in finance, HR, compliance, legal, or another related area, in the philanthropic, nonprofit, or business sectors. Familiarity and/or experience working within a fiscal sponsorship structure is a huge plus
Some experience with budgeting, forecasting, and/or reviewing nonprofit financial statements
Strong project management and stakeholder management skills to drive projects from ideation to completion, including the ability to lead multiple complex projects simultaneously, oversee and delegate to team members, build positive relationships with a range of philanthropic clients, and meet deadlines
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others, for example, saying no to a non-compliant client request and leveraging your creativity and team member expertise to find a new solution
Proven ability to work inclusively with diverse teams, audiences, and stakeholders to achieve shared goals, including excellent teamwork, relationship building, and customer service
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to work independently and as part of a team
An appreciation for efficient processes and a desire to improve them
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
Our Core Competencies
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content.
The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others
The ability to elevate the voices of marginalized colleagues and mitigate power dynamics with staff with less formal authority
Working with Us While this position must be based in Durham, NC, Chicago, IL or Washington, DC, Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more. About Arabella Advisors Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation. About Arabella’s Managed Organizations Team
Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement. Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement. Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $75,000-$85,000
Chicago range $80,000-$90,000
DC range $85,000-$95,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Senior Director of Consulting Services - Process, Kiwi Line of Business – Consulting Services (Remote)
The Senior Director of Consulting Services leads a team of Financial Engineers in developing and implementing process re-engineering and systems implementations.
Essential Responsibilities:
Service Delivery
Lead best practice review projects.
Ensure high and consistent quality services across all clients and services.
Manage the value-added reseller (VAR) relationship with related application vendors.
Lead consulting projects and ongoing client engagements within budget and time.
Project manage best practice review (BPR) and other process re-engineering projects.
Develop and implement technology initiatives at clients.
Conduct interviews with the client staff, assist in reviewing accounting procedures and processes (system walkthroughs), and suggest changes to processes based on analysis, technology, and best practices.
Manage client expectations as defined in the engagement contract and workplan.
Advise clients on rolling out people, process, and technology changes.
Advise clients on best practices in configuring their financial management software systems and assist with installation, maintenance, and troubleshooting.
Identify opportunities to support the client as an advisor.
Set, measure, and communicate expectations with the client team and Kiwi Partners Managers/Directors.
Understand, manage, and monitor workflow and scope as prescribed in the client Engagement Letter.
Effectively project manage by reviewing project scope, time, risks, communication and managing project deliverables and meetings.
Oversee client engagements, including managing staff resources and budget goals.
Serve as the client’s main point of contact and lead the engagement.
Professional Development
Research technology tools and applications; stay abreast of industry developments.
Stay up-to-date with internal control compliance and ensure all team members and clients are informed especially as it relates to new accounting pronouncements and regulations.
Stay up-to-date on accounting and technical pronouncements, developments, and trends.
Talent Management
Recruit, supervise, and develop team members.
Coach and mentor staff and team members and provide input on staff evaluations.
Business Development
Assist Kiwi management with developing and implementing strategic goals for the organization.
Identify opportunities for potential revenue increases and product lines of business.
Assist in developing standardized tools – people, processes, and systems for implementation at clients.
Serve as a change agent as it relates to identifying and recommending the introduction of company policies and internal business pivots and opportunities.
Assist in setting revenue goals.
Participate in pitches, proposals, and client engagement processes when applicable.
To be successful in this role you’ll need:
Bachelor’s degree, Graduate degree preferred
Minimum 8 – 10+ years of relevant professional experience to include:
6 – 8 years of progressive consulting experience.
4 – 6 years of progressive accounting experience.
4 – 6 years of leadership within a professional services position.
Experience with one or more of the following:
Working in multiple work environments.
Balancing the needs of several clients.
Working independently as well as collaboratively.
Knowledge and familiarity of accounting principles and practices including:
Accounting systems, internal controls, and implementing control improvements.
Various accounting software programs, such as Quickbooks and Sage Intacct, plus experience with chart of accounts and converting data from different applications.
Knowledge and experience with:
Documenting and conducting client intake interviews.
Assessing, improving, and implementing internal controls.
Client relationship management.
Proficient knowledge of various systems including:
Office 365
Power BI
Power Pivot
SharePoint
Teams
Planner
Other Highly Preferred Knowledge, Skills and Experience and Key Characteristics
Prior experience in a small non-for-profits, startup, or unstructured environment.
Sage Intacct Implementation Specialist.
Experience with nonprofit accounting.
About Kiwi Partners / Arabella Advisors
Our firm helps foundations, philanthropists and investors who are serious about impact, achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, we are also a certified B Corporation. About Consulting Services
Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Kiwi / Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector.
Durham: $110,000-$137,000
Chicago: $115,000-$143,000
Washington, DC: $122,000-$152,000
New York & San Francisco: $132,000-165,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance - On average we pay 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off - 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
Working with Us
This position is open to candidates who wish to be based out of our office locations in New York, Washington DC, Chicago, Durham, and San Francisco. We are also open to permanently remote workers based in the following states: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin. Please note that all our five offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after your initial onboarding, you will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work for us and why you’re qualified for this specific job. We are an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While we are open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Mar 02, 2023
Full time
Senior Director of Consulting Services - Process, Kiwi Line of Business – Consulting Services (Remote)
The Senior Director of Consulting Services leads a team of Financial Engineers in developing and implementing process re-engineering and systems implementations.
Essential Responsibilities:
Service Delivery
Lead best practice review projects.
Ensure high and consistent quality services across all clients and services.
Manage the value-added reseller (VAR) relationship with related application vendors.
Lead consulting projects and ongoing client engagements within budget and time.
Project manage best practice review (BPR) and other process re-engineering projects.
Develop and implement technology initiatives at clients.
Conduct interviews with the client staff, assist in reviewing accounting procedures and processes (system walkthroughs), and suggest changes to processes based on analysis, technology, and best practices.
Manage client expectations as defined in the engagement contract and workplan.
Advise clients on rolling out people, process, and technology changes.
Advise clients on best practices in configuring their financial management software systems and assist with installation, maintenance, and troubleshooting.
Identify opportunities to support the client as an advisor.
Set, measure, and communicate expectations with the client team and Kiwi Partners Managers/Directors.
Understand, manage, and monitor workflow and scope as prescribed in the client Engagement Letter.
Effectively project manage by reviewing project scope, time, risks, communication and managing project deliverables and meetings.
Oversee client engagements, including managing staff resources and budget goals.
Serve as the client’s main point of contact and lead the engagement.
Professional Development
Research technology tools and applications; stay abreast of industry developments.
Stay up-to-date with internal control compliance and ensure all team members and clients are informed especially as it relates to new accounting pronouncements and regulations.
Stay up-to-date on accounting and technical pronouncements, developments, and trends.
Talent Management
Recruit, supervise, and develop team members.
Coach and mentor staff and team members and provide input on staff evaluations.
Business Development
Assist Kiwi management with developing and implementing strategic goals for the organization.
Identify opportunities for potential revenue increases and product lines of business.
Assist in developing standardized tools – people, processes, and systems for implementation at clients.
Serve as a change agent as it relates to identifying and recommending the introduction of company policies and internal business pivots and opportunities.
Assist in setting revenue goals.
Participate in pitches, proposals, and client engagement processes when applicable.
To be successful in this role you’ll need:
Bachelor’s degree, Graduate degree preferred
Minimum 8 – 10+ years of relevant professional experience to include:
6 – 8 years of progressive consulting experience.
4 – 6 years of progressive accounting experience.
4 – 6 years of leadership within a professional services position.
Experience with one or more of the following:
Working in multiple work environments.
Balancing the needs of several clients.
Working independently as well as collaboratively.
Knowledge and familiarity of accounting principles and practices including:
Accounting systems, internal controls, and implementing control improvements.
Various accounting software programs, such as Quickbooks and Sage Intacct, plus experience with chart of accounts and converting data from different applications.
Knowledge and experience with:
Documenting and conducting client intake interviews.
Assessing, improving, and implementing internal controls.
Client relationship management.
Proficient knowledge of various systems including:
Office 365
Power BI
Power Pivot
SharePoint
Teams
Planner
Other Highly Preferred Knowledge, Skills and Experience and Key Characteristics
Prior experience in a small non-for-profits, startup, or unstructured environment.
Sage Intacct Implementation Specialist.
Experience with nonprofit accounting.
About Kiwi Partners / Arabella Advisors
Our firm helps foundations, philanthropists and investors who are serious about impact, achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, we are also a certified B Corporation. About Consulting Services
Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Kiwi / Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector.
Durham: $110,000-$137,000
Chicago: $115,000-$143,000
Washington, DC: $122,000-$152,000
New York & San Francisco: $132,000-165,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance - On average we pay 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off - 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
Working with Us
This position is open to candidates who wish to be based out of our office locations in New York, Washington DC, Chicago, Durham, and San Francisco. We are also open to permanently remote workers based in the following states: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin. Please note that all our five offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after your initial onboarding, you will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work for us and why you’re qualified for this specific job. We are an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While we are open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Senior Director, Knowledge Management and Learning, Managed Organizations (Washington, DC, Chicago, IL, Durham, NC, New York, NY or San Francisco, CA) We are seeking someone who wants to take on a brand-new role building knowledge management and learning capabilities for a social impact business where staff expertise is the main ingredient of success. This position sits within Arabella’s Managed Organization’s team, which provides fiscal sponsorship services to nonprofit entities a related client projects working across the globe. Building upon existing structures, this leader will design and implement scalable strategies, processes, and systems to ensure dissemination of information to the right people at the right time. A leader in this role will be critical to improving the employee experience by paving the road for MO team members at all levels to manage their complex operational roles and grow in their careers. This role is key to ensuring we continue to make a significant and meaningful impact within the philanthropic sector in partnership with our clients. This role’s primary initial goal will be to set the priorities and strategies for the aggregation and dissemination of information, while jumping in mid-stride to improve existing efforts. This role’s incumbent will have the opportunity to build a team of specialists to support the execution of these priorities but will be initially supported by team members who have capacity dedicated to knowledge management and learning. Additionally, this leader will be supported by IT and the firmwide L&D leader in HR. This role will report to the head of team operations. This role is for a builder, scaler, and change-maker who is ready to work with a diverse set of stakeholders within Arabella and with our clients from across the philanthropic sector. Experience in knowledge management and adult/professional learning is needed. Essential Responsibilities
General Strategy
Develop and implement a strategy – with success metrics – that integrates knowledge management and learning and addresses key gaps in both.
Connect the strategy to the firm’s and MO business’ strategies and model, including anticipating and acting on future business needs that a knowledge management and learning strategy will need to address.
Lead change management initiatives related to the knowledge management and learning strategies, including for MO staff, the IT team, the Business Development team, and clients.
Develop and implement a budget, along with business cases for investment of funds.
Build, manage, and support knowledge management and learning teams to drive the outcomes of the knowledge management and learning strategies and related functions.
Identify, recommend, and lead the build-out of relevant IT systems.
Build the roster of, work in partnership with, and manage external consultants to support the advancement of the knowledge management and learning strategies.
Participate in knowledge management and learning communities of practice across the firm.
Knowledge Management Leadership
Identify needed team and role competencies necessary to achieve business outcomes, and develop a functional and related knowledge management program.
Implement knowledge management and sharing processes and systems that increase knowledge availability, through the lens of self-service and self-sufficiency.
Partner with internal teams to identify knowledge that team members need to know throughout different stages in their employee lifecycle and make it accessible.
Work across MO to develop and implement tools, reports, dashboards and databases that will improve program, technical and operational effectiveness and efficiency.
Improve the ease that knowledge is distributed and searchable across MO.
Develop and implement guidelines and expectations for how the team creates, maintains, and accesses knowledge and resources.
Identify best knowledge management practices and leverage existing technology (e.g., SharePoint, Salesforce) or secure new technology to create new and better systems and business intelligence forums.
Engage staff as active participants in updating knowledge management systems and processes with relevant information.
Support subject matter experts in distributing their specialized knowledge across MO.
Implement processes and technology systems that minimize continuity disruptions caused by institutional and project knowledge leaving when team members depart.
Support coordination of how MO business policies and processes are changed and shared.
Learning and Development Leadership
Identify needed role competencies within the team necessary to achieve business outcomes, and develop a team-based learning program to support staff development.
Develop a structure that best positions staff to develop the skills that are appropriate to their role and where they are in their Managed Organization’s career lifecycle.
Create an efficient and effective onboarding program that targets optimizing new team members in their roles as quickly as reasonable.
Develop and manage skills training for team members by level and services provided.
Build curricula to ensure staff at all levels have the right knowledge and skills to competently deliver core services.
Develop and leverage experiential learning programs– including shadowing, role playing, and sandboxing – to increase learning outcomes.
Work the firmwide learning and development (L&D) leader in the usage of and further development of our learning management system (LMS).
Use self-service (including within the LMS and across other available technology solutions) and interventions (e.g., video training, flow charts) to systematize and foster efficient learning.
Create a development pathway, in coordination with HR, that clarifies how a team member can grow from level to level.
Develop and convey effective learning and development standard operating procedures working within the firmwide blended L&D function.
Share adult learning and facilitation expertise with those team members responsible for MO training.
To Be Successful in This Role, You’ll Need
Bachelor’s; Graduate Degree Preferred in knowledge management, Six-Sigma, process improvement, learning and development, and/or adult/professional learning.
8-10+ years of work experience with steadily increasing responsibility.
Experience in a professional service environment preferred.
Experience in the nonprofit or social sectors preferred.
Experience in designing, implementing, and leading knowledge management and learning strategies, including related interventions and programs.
Experience in knowledge management and learning best practices and technologies.
Ability to lead and deliver complex projects, manage budgets.
Experience leading transformational changes and effectively advocating for new ideas.
Experience scaling a team and function.
Experience leading a function in a 250-500 person organization.
Exposure to user experience design.
Ability to manage and lead complex projects, manage budgets, oversee and delegate to others, and meet deadlines.
Ability to manage various stakeholder groups and be a collaborative partner.
Good active listening skills and a willingness to engage with people on a regular basis.
Salesforce and SharePoint experience.
Our Core Competencies
The ability to provide excellent service, including being able to effectively guide teams to achieve service standards and carry out strategy, and identify service offering gaps and recommend and/or drive improvements.
The ability to manage resources across team to ensure projects and goals are achieved, approve work plan changes and final deliverables, and communicate projects’ progress with critical stakeholders
The ability to establish and manage effective relationships with diverse stakeholders across the firm, including executive-level colleagues, and to foster a culture of courteous professional interactions
The ability to effectively communicate critical firm-wide messages, and to lead others in managing challenging conversations and developing complex communication skills
The ability to model and foster a team-wide culture of inclusion, collaboration, and knowledge sharing; to demonstrate and model appreciation for significant team contributions; and to mediate challenging interpersonal conflicts
The ability to regularly engage in leadership development activities, and lead firm-wide initiatives that improve firm-wide learning
The ability to foster a team culture that encourages creative problem solving, and to ensure teams have resources and training to overcome complex challenges
The ability to take initiative for creating an inclusive environment and model and implement equitable policies, practices, systems, or strategies
About Arabella Advisors Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation. About Arabella’s Managed Organizations Team Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement. Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement. Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $110,000-$123,000
Chicago range $115,000-$130,000
DC range $122,000-$137,000
NY range $132,000-$148,000
SF range $132,000-$148,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off-18 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
Working with Us
While this position must be based in Washington, DC, Chicago, IL, Durham, NC, New York, NY or San Francisco, CA, please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Feb 28, 2023
Full time
Senior Director, Knowledge Management and Learning, Managed Organizations (Washington, DC, Chicago, IL, Durham, NC, New York, NY or San Francisco, CA) We are seeking someone who wants to take on a brand-new role building knowledge management and learning capabilities for a social impact business where staff expertise is the main ingredient of success. This position sits within Arabella’s Managed Organization’s team, which provides fiscal sponsorship services to nonprofit entities a related client projects working across the globe. Building upon existing structures, this leader will design and implement scalable strategies, processes, and systems to ensure dissemination of information to the right people at the right time. A leader in this role will be critical to improving the employee experience by paving the road for MO team members at all levels to manage their complex operational roles and grow in their careers. This role is key to ensuring we continue to make a significant and meaningful impact within the philanthropic sector in partnership with our clients. This role’s primary initial goal will be to set the priorities and strategies for the aggregation and dissemination of information, while jumping in mid-stride to improve existing efforts. This role’s incumbent will have the opportunity to build a team of specialists to support the execution of these priorities but will be initially supported by team members who have capacity dedicated to knowledge management and learning. Additionally, this leader will be supported by IT and the firmwide L&D leader in HR. This role will report to the head of team operations. This role is for a builder, scaler, and change-maker who is ready to work with a diverse set of stakeholders within Arabella and with our clients from across the philanthropic sector. Experience in knowledge management and adult/professional learning is needed. Essential Responsibilities
General Strategy
Develop and implement a strategy – with success metrics – that integrates knowledge management and learning and addresses key gaps in both.
Connect the strategy to the firm’s and MO business’ strategies and model, including anticipating and acting on future business needs that a knowledge management and learning strategy will need to address.
Lead change management initiatives related to the knowledge management and learning strategies, including for MO staff, the IT team, the Business Development team, and clients.
Develop and implement a budget, along with business cases for investment of funds.
Build, manage, and support knowledge management and learning teams to drive the outcomes of the knowledge management and learning strategies and related functions.
Identify, recommend, and lead the build-out of relevant IT systems.
Build the roster of, work in partnership with, and manage external consultants to support the advancement of the knowledge management and learning strategies.
Participate in knowledge management and learning communities of practice across the firm.
Knowledge Management Leadership
Identify needed team and role competencies necessary to achieve business outcomes, and develop a functional and related knowledge management program.
Implement knowledge management and sharing processes and systems that increase knowledge availability, through the lens of self-service and self-sufficiency.
Partner with internal teams to identify knowledge that team members need to know throughout different stages in their employee lifecycle and make it accessible.
Work across MO to develop and implement tools, reports, dashboards and databases that will improve program, technical and operational effectiveness and efficiency.
Improve the ease that knowledge is distributed and searchable across MO.
Develop and implement guidelines and expectations for how the team creates, maintains, and accesses knowledge and resources.
Identify best knowledge management practices and leverage existing technology (e.g., SharePoint, Salesforce) or secure new technology to create new and better systems and business intelligence forums.
Engage staff as active participants in updating knowledge management systems and processes with relevant information.
Support subject matter experts in distributing their specialized knowledge across MO.
Implement processes and technology systems that minimize continuity disruptions caused by institutional and project knowledge leaving when team members depart.
Support coordination of how MO business policies and processes are changed and shared.
Learning and Development Leadership
Identify needed role competencies within the team necessary to achieve business outcomes, and develop a team-based learning program to support staff development.
Develop a structure that best positions staff to develop the skills that are appropriate to their role and where they are in their Managed Organization’s career lifecycle.
Create an efficient and effective onboarding program that targets optimizing new team members in their roles as quickly as reasonable.
Develop and manage skills training for team members by level and services provided.
Build curricula to ensure staff at all levels have the right knowledge and skills to competently deliver core services.
Develop and leverage experiential learning programs– including shadowing, role playing, and sandboxing – to increase learning outcomes.
Work the firmwide learning and development (L&D) leader in the usage of and further development of our learning management system (LMS).
Use self-service (including within the LMS and across other available technology solutions) and interventions (e.g., video training, flow charts) to systematize and foster efficient learning.
Create a development pathway, in coordination with HR, that clarifies how a team member can grow from level to level.
Develop and convey effective learning and development standard operating procedures working within the firmwide blended L&D function.
Share adult learning and facilitation expertise with those team members responsible for MO training.
To Be Successful in This Role, You’ll Need
Bachelor’s; Graduate Degree Preferred in knowledge management, Six-Sigma, process improvement, learning and development, and/or adult/professional learning.
8-10+ years of work experience with steadily increasing responsibility.
Experience in a professional service environment preferred.
Experience in the nonprofit or social sectors preferred.
Experience in designing, implementing, and leading knowledge management and learning strategies, including related interventions and programs.
Experience in knowledge management and learning best practices and technologies.
Ability to lead and deliver complex projects, manage budgets.
Experience leading transformational changes and effectively advocating for new ideas.
Experience scaling a team and function.
Experience leading a function in a 250-500 person organization.
Exposure to user experience design.
Ability to manage and lead complex projects, manage budgets, oversee and delegate to others, and meet deadlines.
Ability to manage various stakeholder groups and be a collaborative partner.
Good active listening skills and a willingness to engage with people on a regular basis.
Salesforce and SharePoint experience.
Our Core Competencies
The ability to provide excellent service, including being able to effectively guide teams to achieve service standards and carry out strategy, and identify service offering gaps and recommend and/or drive improvements.
The ability to manage resources across team to ensure projects and goals are achieved, approve work plan changes and final deliverables, and communicate projects’ progress with critical stakeholders
The ability to establish and manage effective relationships with diverse stakeholders across the firm, including executive-level colleagues, and to foster a culture of courteous professional interactions
The ability to effectively communicate critical firm-wide messages, and to lead others in managing challenging conversations and developing complex communication skills
The ability to model and foster a team-wide culture of inclusion, collaboration, and knowledge sharing; to demonstrate and model appreciation for significant team contributions; and to mediate challenging interpersonal conflicts
The ability to regularly engage in leadership development activities, and lead firm-wide initiatives that improve firm-wide learning
The ability to foster a team culture that encourages creative problem solving, and to ensure teams have resources and training to overcome complex challenges
The ability to take initiative for creating an inclusive environment and model and implement equitable policies, practices, systems, or strategies
About Arabella Advisors Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation. About Arabella’s Managed Organizations Team Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement. Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement. Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $110,000-$123,000
Chicago range $115,000-$130,000
DC range $122,000-$137,000
NY range $132,000-$148,000
SF range $132,000-$148,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off-18 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
Working with Us
While this position must be based in Washington, DC, Chicago, IL, Durham, NC, New York, NY or San Francisco, CA, please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Associate Director, Managed Organizations (Durham, NC; Chicago, IL; or Washington, DC) An experienced operations professional with strong project management skills who will manage a portfolio of nonprofit projects to ensure they have the back-office infrastructure necessary to meet their programmatic goals Associate Directors on the Managed Organizations (MO) team project manage -- and provide operational expertise to -- the nonprofit organizations Arabella manages that serve as fiscal sponsors, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed nonprofit organizations house new and innovative public interest projects -- many focused on conservation, global health, and civic engagement -- as well as coordinate collaborative initiatives between donors and administer grants programs. MO team members are deeply passionate about the role that smooth, efficient back-office organizational operations play in achieving social impact. Our colleagues are experienced and skilled in areas like non-profit (c3) and (c4) compliance, budgeting and finance, human resources, technology, and project management. Associate Directors play a central role as conductors of these projects – ensuring all the pieces flow together smoothly and that the projects have the infrastructure needed to meet their strategic and programmatic goals. As an example, advocacy-focused projects are a growing component of our work, so this would be a great role for someone interested in gaining experience in the operations and compliance side of nonprofit advocacy initiatives.
Essential Responsibilities
Project Management and Oversight (80-85%)
Serve as a project manager for a portfolio of 6-10 projects, providing oversight and team management. Teams vary by project and are usually comprised of one project manager supported by one to three junior staff with oversight by one to two senior staff
Deftly manage multiple deadlines and continuously ensure priorities align with needs and capabilities of all stakeholders: funders, grantees, and project team
Manage relationships between multiple stakeholders, including funders, programmatic staff, and grantees
Provide operational expertise and ensure the nonprofit client projects remain financially sound and compliant with IRS, federal, and state regulations
Conduct due diligence on the nonprofits’ outgoing grants and manage reporting and deadlines on incoming grants
Recognize when and how to engage specialists in your projects, such as the compliance and financial analysis teams
Understand basic advocacy and lobbying regulations to ensure your portfolio of projects adheres to best practices in tracking and monitoring all activities to ensure compliance with IRS, federal, and state regulations
Ensure project data is accurately maintained within a customized Salesforce platform
Other Responsibilities (15-20%)
Contribute to the team and organization’s significant year-over-year growth by innovating our operations and processes
Participate in training and learning activities throughout the year
Support new business development by meeting with potential clients, evaluating projects, and developing collateral, proposals and budgets
As a project manager, contribute to professional growth and satisfaction of early career staff by providing appropriate direction, support, guidance and mentorship on project work and by promoting a firm culture that centers diversity, equity, and inclusion (DEI); develop and share relevant skills and
issue-area expertise
As needed, supervise and help develop 3-5 Program Assistants, Program Associates, and/or Program Managers
To Be Successful in This Role, You’ll Need
Bachelor's Degree or equivalent level of experience (8 years of experience without a Bachelor's degree)
4+ years of relevant professional experience
Relevant operations experience, for example in finance, HR, compliance, legal, or another related area, in the philanthropic, nonprofit, or business sectors. Familiarity and/or experience working within a fiscal sponsorship structure is a huge plus
Some experience with budgeting, forecasting, and/or reviewing nonprofit financial statements
Strong project management and stakeholder management skills to drive projects from ideation to completion, including the ability to lead multiple complex projects simultaneously, oversee and delegate to team members, build positive relationships with a range of philanthropic clients, and meet deadlines
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others, for example, saying no to a non-compliant client request and leveraging your creativity and team member expertise to find a new solution
Proven ability to work inclusively with diverse teams, audiences, and stakeholders to achieve shared goals, including excellent teamwork, relationship building, and customer service
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to work independently and as part of a team
An appreciation for efficient processes and a desire to improve them
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
Our Core Competencies
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content.
The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others
The ability to elevate the voices of marginalized colleagues and mitigate power dynamics with staff with less formal authority
About Arabella Advisors Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation. About Arabella’s Managed Organizations Team Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement. Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement. Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $75,000-$85,000
Chicago range $80,000-$90,000
DC range $85,000-$95,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
Working with Us While this position must be based in Durham, NC, Chicago, IL or Washington, DC, Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more. How to Apply Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Feb 28, 2023
Full time
Associate Director, Managed Organizations (Durham, NC; Chicago, IL; or Washington, DC) An experienced operations professional with strong project management skills who will manage a portfolio of nonprofit projects to ensure they have the back-office infrastructure necessary to meet their programmatic goals Associate Directors on the Managed Organizations (MO) team project manage -- and provide operational expertise to -- the nonprofit organizations Arabella manages that serve as fiscal sponsors, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed nonprofit organizations house new and innovative public interest projects -- many focused on conservation, global health, and civic engagement -- as well as coordinate collaborative initiatives between donors and administer grants programs. MO team members are deeply passionate about the role that smooth, efficient back-office organizational operations play in achieving social impact. Our colleagues are experienced and skilled in areas like non-profit (c3) and (c4) compliance, budgeting and finance, human resources, technology, and project management. Associate Directors play a central role as conductors of these projects – ensuring all the pieces flow together smoothly and that the projects have the infrastructure needed to meet their strategic and programmatic goals. As an example, advocacy-focused projects are a growing component of our work, so this would be a great role for someone interested in gaining experience in the operations and compliance side of nonprofit advocacy initiatives.
Essential Responsibilities
Project Management and Oversight (80-85%)
Serve as a project manager for a portfolio of 6-10 projects, providing oversight and team management. Teams vary by project and are usually comprised of one project manager supported by one to three junior staff with oversight by one to two senior staff
Deftly manage multiple deadlines and continuously ensure priorities align with needs and capabilities of all stakeholders: funders, grantees, and project team
Manage relationships between multiple stakeholders, including funders, programmatic staff, and grantees
Provide operational expertise and ensure the nonprofit client projects remain financially sound and compliant with IRS, federal, and state regulations
Conduct due diligence on the nonprofits’ outgoing grants and manage reporting and deadlines on incoming grants
Recognize when and how to engage specialists in your projects, such as the compliance and financial analysis teams
Understand basic advocacy and lobbying regulations to ensure your portfolio of projects adheres to best practices in tracking and monitoring all activities to ensure compliance with IRS, federal, and state regulations
Ensure project data is accurately maintained within a customized Salesforce platform
Other Responsibilities (15-20%)
Contribute to the team and organization’s significant year-over-year growth by innovating our operations and processes
Participate in training and learning activities throughout the year
Support new business development by meeting with potential clients, evaluating projects, and developing collateral, proposals and budgets
As a project manager, contribute to professional growth and satisfaction of early career staff by providing appropriate direction, support, guidance and mentorship on project work and by promoting a firm culture that centers diversity, equity, and inclusion (DEI); develop and share relevant skills and
issue-area expertise
As needed, supervise and help develop 3-5 Program Assistants, Program Associates, and/or Program Managers
To Be Successful in This Role, You’ll Need
Bachelor's Degree or equivalent level of experience (8 years of experience without a Bachelor's degree)
4+ years of relevant professional experience
Relevant operations experience, for example in finance, HR, compliance, legal, or another related area, in the philanthropic, nonprofit, or business sectors. Familiarity and/or experience working within a fiscal sponsorship structure is a huge plus
Some experience with budgeting, forecasting, and/or reviewing nonprofit financial statements
Strong project management and stakeholder management skills to drive projects from ideation to completion, including the ability to lead multiple complex projects simultaneously, oversee and delegate to team members, build positive relationships with a range of philanthropic clients, and meet deadlines
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others, for example, saying no to a non-compliant client request and leveraging your creativity and team member expertise to find a new solution
Proven ability to work inclusively with diverse teams, audiences, and stakeholders to achieve shared goals, including excellent teamwork, relationship building, and customer service
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to work independently and as part of a team
An appreciation for efficient processes and a desire to improve them
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
Our Core Competencies
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content.
The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others
The ability to elevate the voices of marginalized colleagues and mitigate power dynamics with staff with less formal authority
About Arabella Advisors Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation. About Arabella’s Managed Organizations Team Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement. Our Commitment to Diversity, Equity, and Inclusion (DEI) Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement. Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $75,000-$85,000
Chicago range $80,000-$90,000
DC range $85,000-$95,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
Working with Us While this position must be based in Durham, NC, Chicago, IL or Washington, DC, Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more. How to Apply Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Our Vision for the Early Career Program Specialist
Making Waves Foundation is seeking a skilled professional to join their Early Career & Alumni team and assist Wave Makers and recent college graduates with career planning and support. The Early Career Program Specialist will play a crucial role in providing direct support to the department and collaborating with the Wave Makers, Alumni, Coaching team, and the Marketing & Storytelling team to promote career exposure, exploration, and experience. The ultimate goal is to establish a pathway to career opportunities and to strengthen existing partnerships that lead to internships and job opportunities. The Early Career Program Specialist will also be responsible for leading the creation of career development content for Wave Makers and Alumni.
In the initial 6-12 months, a successful candidate will have worked to enhance the career development content and increase participation in career-focused workshops, alumni career panels, and other events. They will have also collaborated with the Senior Manager of Early Career & Alumni to strengthen internal and external partnerships that promote personal and professional growth for the Wave Makers.
Our Commitment to the Early Career Program Specialist
We are proud of the above-market total rewards package to our employees in line with our guiding principles of centering transparency and equity, rewarding expertise and performance, and championing professional wellness. This position is a full-time, exempt role, and will be eligible to receive:
A competitive base salary range of $75,055-$101,545 based on requisite work experience and performance during the interview process. In line with our commitment to equity, fairness, and transparency, we have adopted a no salary negotiation policy.
51 total days off per fiscal year (a combination of company-paid holidays, vacation, sick, and personal time)
100% employer paid medical (Kaiser HMO Platinum), vision, and dental benefits for the full-time staff member and a spouse/domestic partner or dependent child(ren).
Lunch on in-person days (5x a month) and free access to Grubhub+, 3% retirement match, a $750 HRA account to help fund mental health benefits, FSA for medical and childcare expenses, and an annual professional development stipend
A hybrid work environment where staff work from the office on five (5) common days a month with flexibility to work remotely otherwise. We provide a monthly wi-fi reimbursement and a home set-up stipend to set staff up to successfully work remotely.
Responsibilities
The statements below are intended to describe the general nature and scope of work being performed by this position. Other duties may be assigned as needed.
Early Career Student & Alumni Services: Provide career advising to support student internship and job placements. (30%)
Advise students and alumni via one-on-one and/or small groups on complex career cha llenges and individual career development plans including but not limited to administering and interpreting career assessments and goal setting.
Support students with developing career-related skills via resume and cover letter writing, interview prep, internship and job search strategies, etc.
Support Wave-Makers in post-college goals through individual coaching and providing resources for topics including, but not limited to, graduate school admissions and career transitions
Provide support for alumni through presentations, workshops, seminars, group working sessions, and individual coaching
Program Implementation: Compile staff- and student-facing resources and systems to support integrated career programming. (45%)
Coordinate with Sr. Manager Early Career & Alumni to ensure smooth alumni programming (e.g., workshops, alumni panels, alumni survey,)
Coordinate, create, contribute to, and deliver professional development workshops, presentations, and materials for Coaching team
Support student and alumni engagement to inform program design (e.g., plan and prepare agendas for advisory meetings, conduct outreach)
Work collaboratively with Making Waves Foundation and Making Waves Academy staff to ensure Wave-Makers receive excellent services
Collaborate with other staff and departments to ensure students receive comprehensive support services which may include but are not limited to: Career exploration, career readiness, and career experience
Collaborate with Marketing and Storytelling team to develop career and alumni content, event marketing, and contribute to content strategy for social media, websites, newsletters, and other channels.
Support partnership development that leads to career/internship opportunities for Wave Makers (e.g., research, scoping, implementation)
Data Organization & Administration: Implement robust early career and alumni data tracking and collection systems to inform program services. (20%)
Identify and track students who are internship and/or job ready
Develop and organize strategic outreach and communication methods
Input and organize early career/alumni survey data, pre and post event information, etc. into Salesforce
Research and compile full-time, part-time, internship, volunteer and leadership opportunities for our student job portal
Support with the creation and implementation of program-wide surveys and data collection efforts
Additional duties and responsibilities as needed
Learning & Development: Actively Engage in Continuous Improvement and Organization Processes (5%)
Prioritize Professional Growth: Research, schedule, and participate in professional development opportunities in service of their professional growth and impact on the organization
Participate in organization-wide systems, processes, and rituals (e.g., annual and quarterly goal setting, employee engagement surveys, All Hands); commit to providing feedback to improve our work in the future
Qualifications
4+ years of relevant work experience in early career, college success, alumni relations or related field
Bachelor's degree and work authorization required
Experience working directly with college students in both individual and group settings, virtually and in person, peer-to-peer or in a professional setting
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail; ability to prioritize and work independently and address several challenges simultaneously
Strong computer and database skills, experience with Salesforce and Signal Vine a plus
Demonstrated proficiency and/or growth potential in key Skills for Success: Adaptability/Flexibility, Communication, Planning/Organization/Time Management/Prioritization, Problem Solving/Decision Making, Relationship Building, Self-Development, and Service Orientation
Ability to be discreet and maintain confidential information
Ability to work occasional evenings and weekends events
Occasional local travel required under non-pandemic conditions
Skills You’ve Acquired & Values You Hold:
Demonstrated commitment to coaching our students to graduate from college as quickly and with as little debt as possible while equipping them with the skills and experiences needed to be competitive contributors to the global workforce
Experience supporting college and career-related programming, creating student-friendly content for high school and/or college students
Planning and Executing: Able to organize, prioritize, track, and manage workflow. Strong project manager who has strong attention to detail and executes to reach goals. Consistently tracks tasks to meet goals, timelines, and milestones, and effectively follows through on plans.
Culture Values: Relates and aligns with our mission and core values (drive impact, promote equity, build community, do hard things, learn and grow). Committed to diversity, equity, and inclusion
Building Relationships: Develops beneficial internal and external relationships to achieve results. Consistently demonstrates the ability to work effectively with others, including inspiring, challenging, and supporting self and others to be at our best.
About MWF
Making Waves Foundation is an education nonprofit that supports historically underserved and underrepresented students to pursue college and career pathways that set them up for a thriving career, financial independence, and a choice-filled life.
We support Making Waves Academy (MWA), a 5-12 grade public charter school in Richmond, CA. After high school graduation, each of our students (we call them “Wave-Makers”) are invited to join our college success and early career program, where they can receive a need-based scholarship, one-to-one college coaching, and financial literacy training. Each year, we support over 1,200 students in grades 5-12 and over 500 college students on their journeys to and through college. In 2020, Making Waves Foundation launched a new strategic plan to serve more students and families. We will do this by taking the best of what we’ve learned at Making Waves Academy about college access and the best of what we’ve learned at Making Waves Foundation about college success and work to increase the college attendance and graduation rate for low-income students across Contra Costa County and beyond.
Making Waves Foundation is requiring all staff members who work on-site to be fully vaccinated against COVID-19, as defined by the CDC. Accommodations or exceptions can be requested directly to someone on the People & Culture Team for medical or religious reasons.
Making Waves Foundation strives to build a staff that reflects the cultural diversity of the communities that we partner with. Making Waves Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We encourage BIPOC identifying individuals to apply.
Jan 20, 2023
Full time
Our Vision for the Early Career Program Specialist
Making Waves Foundation is seeking a skilled professional to join their Early Career & Alumni team and assist Wave Makers and recent college graduates with career planning and support. The Early Career Program Specialist will play a crucial role in providing direct support to the department and collaborating with the Wave Makers, Alumni, Coaching team, and the Marketing & Storytelling team to promote career exposure, exploration, and experience. The ultimate goal is to establish a pathway to career opportunities and to strengthen existing partnerships that lead to internships and job opportunities. The Early Career Program Specialist will also be responsible for leading the creation of career development content for Wave Makers and Alumni.
In the initial 6-12 months, a successful candidate will have worked to enhance the career development content and increase participation in career-focused workshops, alumni career panels, and other events. They will have also collaborated with the Senior Manager of Early Career & Alumni to strengthen internal and external partnerships that promote personal and professional growth for the Wave Makers.
Our Commitment to the Early Career Program Specialist
We are proud of the above-market total rewards package to our employees in line with our guiding principles of centering transparency and equity, rewarding expertise and performance, and championing professional wellness. This position is a full-time, exempt role, and will be eligible to receive:
A competitive base salary range of $75,055-$101,545 based on requisite work experience and performance during the interview process. In line with our commitment to equity, fairness, and transparency, we have adopted a no salary negotiation policy.
51 total days off per fiscal year (a combination of company-paid holidays, vacation, sick, and personal time)
100% employer paid medical (Kaiser HMO Platinum), vision, and dental benefits for the full-time staff member and a spouse/domestic partner or dependent child(ren).
Lunch on in-person days (5x a month) and free access to Grubhub+, 3% retirement match, a $750 HRA account to help fund mental health benefits, FSA for medical and childcare expenses, and an annual professional development stipend
A hybrid work environment where staff work from the office on five (5) common days a month with flexibility to work remotely otherwise. We provide a monthly wi-fi reimbursement and a home set-up stipend to set staff up to successfully work remotely.
Responsibilities
The statements below are intended to describe the general nature and scope of work being performed by this position. Other duties may be assigned as needed.
Early Career Student & Alumni Services: Provide career advising to support student internship and job placements. (30%)
Advise students and alumni via one-on-one and/or small groups on complex career cha llenges and individual career development plans including but not limited to administering and interpreting career assessments and goal setting.
Support students with developing career-related skills via resume and cover letter writing, interview prep, internship and job search strategies, etc.
Support Wave-Makers in post-college goals through individual coaching and providing resources for topics including, but not limited to, graduate school admissions and career transitions
Provide support for alumni through presentations, workshops, seminars, group working sessions, and individual coaching
Program Implementation: Compile staff- and student-facing resources and systems to support integrated career programming. (45%)
Coordinate with Sr. Manager Early Career & Alumni to ensure smooth alumni programming (e.g., workshops, alumni panels, alumni survey,)
Coordinate, create, contribute to, and deliver professional development workshops, presentations, and materials for Coaching team
Support student and alumni engagement to inform program design (e.g., plan and prepare agendas for advisory meetings, conduct outreach)
Work collaboratively with Making Waves Foundation and Making Waves Academy staff to ensure Wave-Makers receive excellent services
Collaborate with other staff and departments to ensure students receive comprehensive support services which may include but are not limited to: Career exploration, career readiness, and career experience
Collaborate with Marketing and Storytelling team to develop career and alumni content, event marketing, and contribute to content strategy for social media, websites, newsletters, and other channels.
Support partnership development that leads to career/internship opportunities for Wave Makers (e.g., research, scoping, implementation)
Data Organization & Administration: Implement robust early career and alumni data tracking and collection systems to inform program services. (20%)
Identify and track students who are internship and/or job ready
Develop and organize strategic outreach and communication methods
Input and organize early career/alumni survey data, pre and post event information, etc. into Salesforce
Research and compile full-time, part-time, internship, volunteer and leadership opportunities for our student job portal
Support with the creation and implementation of program-wide surveys and data collection efforts
Additional duties and responsibilities as needed
Learning & Development: Actively Engage in Continuous Improvement and Organization Processes (5%)
Prioritize Professional Growth: Research, schedule, and participate in professional development opportunities in service of their professional growth and impact on the organization
Participate in organization-wide systems, processes, and rituals (e.g., annual and quarterly goal setting, employee engagement surveys, All Hands); commit to providing feedback to improve our work in the future
Qualifications
4+ years of relevant work experience in early career, college success, alumni relations or related field
Bachelor's degree and work authorization required
Experience working directly with college students in both individual and group settings, virtually and in person, peer-to-peer or in a professional setting
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail; ability to prioritize and work independently and address several challenges simultaneously
Strong computer and database skills, experience with Salesforce and Signal Vine a plus
Demonstrated proficiency and/or growth potential in key Skills for Success: Adaptability/Flexibility, Communication, Planning/Organization/Time Management/Prioritization, Problem Solving/Decision Making, Relationship Building, Self-Development, and Service Orientation
Ability to be discreet and maintain confidential information
Ability to work occasional evenings and weekends events
Occasional local travel required under non-pandemic conditions
Skills You’ve Acquired & Values You Hold:
Demonstrated commitment to coaching our students to graduate from college as quickly and with as little debt as possible while equipping them with the skills and experiences needed to be competitive contributors to the global workforce
Experience supporting college and career-related programming, creating student-friendly content for high school and/or college students
Planning and Executing: Able to organize, prioritize, track, and manage workflow. Strong project manager who has strong attention to detail and executes to reach goals. Consistently tracks tasks to meet goals, timelines, and milestones, and effectively follows through on plans.
Culture Values: Relates and aligns with our mission and core values (drive impact, promote equity, build community, do hard things, learn and grow). Committed to diversity, equity, and inclusion
Building Relationships: Develops beneficial internal and external relationships to achieve results. Consistently demonstrates the ability to work effectively with others, including inspiring, challenging, and supporting self and others to be at our best.
About MWF
Making Waves Foundation is an education nonprofit that supports historically underserved and underrepresented students to pursue college and career pathways that set them up for a thriving career, financial independence, and a choice-filled life.
We support Making Waves Academy (MWA), a 5-12 grade public charter school in Richmond, CA. After high school graduation, each of our students (we call them “Wave-Makers”) are invited to join our college success and early career program, where they can receive a need-based scholarship, one-to-one college coaching, and financial literacy training. Each year, we support over 1,200 students in grades 5-12 and over 500 college students on their journeys to and through college. In 2020, Making Waves Foundation launched a new strategic plan to serve more students and families. We will do this by taking the best of what we’ve learned at Making Waves Academy about college access and the best of what we’ve learned at Making Waves Foundation about college success and work to increase the college attendance and graduation rate for low-income students across Contra Costa County and beyond.
Making Waves Foundation is requiring all staff members who work on-site to be fully vaccinated against COVID-19, as defined by the CDC. Accommodations or exceptions can be requested directly to someone on the People & Culture Team for medical or religious reasons.
Making Waves Foundation strives to build a staff that reflects the cultural diversity of the communities that we partner with. Making Waves Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We encourage BIPOC identifying individuals to apply.
Please apply directly to the DPS website:
https://ltmwebprod01.dpsk12.org/ltmprod/xmlhttp/shorturl.do?key=CKM
COMMUNICATIONS
Traditional 235 work days
FTE: 1.0
Salary Range: $60,542 - $73,361
E ssential Functions and Objectives:
A dministers and manages activities within a specific area of a responsibility. Serves as the subject matter expert and applies gained knowledge to execute, maintain and improve systems, programs, or processes.
S upports the District’s biggest policy initiatives with strategic communications, working to ensure that students, educators, families, community partners, and internal audiences understand progress toward achieving the goals of the District’s strategic plan, Denver Plan 2020, and vision that Every Child Succeeds. Works closely with content experts, the Strategic & Policy Communications Director, and the Communications team to develop and execute strategic communications plans with strong two-way communication strategies, materials, and approaches that inform and engage stakeholders on the District’s related communications priorities critical to the success of the 90,000 students we serve.
- Leads efforts to collaboratively design and produce District-wide engagement initiatives by conducting discovery/intake process with content experts; providing communications strategy; serving as a communications consultant/liaison for content teams; prioritizing communications needs; developing best practices; drafting key messages for stakeholders; providing tactical support and deliverables; and writing, formatting, editing, and proofreading a variety of communications.
- Strategically supports and seeks out opportunities to increase employee engagement and a sense of being valued through strategies that increase recognition and celebration, ensuring that District messaging is used consistently and appropriately in all events and programs.
- Manages strategic communications plans to ensure timely execution of deliverables outlined; develops and maintains comprehensive project plans and production guides, including timelines, budgets, technical scripts, agendas, material lists, contingency plans, and responsibility assignments.
- Manages program budgets and negotiates with vendors and suppliers, ensuring adherence to all fiscal policies.
- Develops strategies and plans and deploys resources to manage and track program invitations, registrations, and on-site check-ins for participants, volunteers, speakers, and other stakeholders.
- Drives high engagement rates by developing comprehensive communication and marketing strategies for events and initiatives; generates innovative solutions to challenges; determines success metrics; and conducts post event analysis to evaluate overall effectiveness and ensure continuous improvement.
- Oversees on-site program production, including managing and training event support teams; supporting VIPs, speakers, and presenters; and directing tech and A/V support.
K nowledge, Experience & Other Qualifications:
- Five (5) or more years of progressive experience in the communications field, marketing, public relations or internal communications, preferably with experience in education or a public agency, is required.
- Two (2) or more years of experience with a proven record of planning and producing effective events for various audiences, ideally in an engagement, information-sharing, or culture-building context is required.
- Must have access to transportation to ensure offsite coverage, a valid driver's license, appropriate insurance coverage, and an acceptable driving record for the past three years.
- Ability to create and execute detailed project management and communications plans, tailored to diverse audiences.
- Effective time management and organizational skills, including in budgeting, tracking, and reporting.
- Excellent verbal and written communication skills.
- Keen attention to detail and commitment to high-quality.
- Effectively handles multiple demands and competing deadlines.
- Leads, manages, and motivates stakeholders.
- Ability to foster collaborative work relationships at all levels in the organization, from senior staff to all support personnel.
- Aptitude for variety and changing expectations in a fast-paced environment.
- An outside of the box thinker who finds creative ways to share communications and produce events.
- Demonstrates grace under pressure and maintains positivity and professionalism.
- Fluency in all Microsoft Office applications and Google Suite products.
- Knowledge of AP Style.
- Ability to be flexible with schedule as evenings and weekends may be required as mandated by projects or events.
- Knowledge of Adobe Creative Suite a plus as well as photography and other multi-media skills.
E ducation Requirements:
- Bachelor's Degree in Communications, public relations, marketing, or related field preferred.
A dditional Information:
- Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129
- Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397
- Compensation Structures: http://thecommons.dpsk12.org/Page/244
- Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.
A bout Denver Public Schools:
D enver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.
D PS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org .
D enver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
Jan 11, 2023
Full time
Please apply directly to the DPS website:
https://ltmwebprod01.dpsk12.org/ltmprod/xmlhttp/shorturl.do?key=CKM
COMMUNICATIONS
Traditional 235 work days
FTE: 1.0
Salary Range: $60,542 - $73,361
E ssential Functions and Objectives:
A dministers and manages activities within a specific area of a responsibility. Serves as the subject matter expert and applies gained knowledge to execute, maintain and improve systems, programs, or processes.
S upports the District’s biggest policy initiatives with strategic communications, working to ensure that students, educators, families, community partners, and internal audiences understand progress toward achieving the goals of the District’s strategic plan, Denver Plan 2020, and vision that Every Child Succeeds. Works closely with content experts, the Strategic & Policy Communications Director, and the Communications team to develop and execute strategic communications plans with strong two-way communication strategies, materials, and approaches that inform and engage stakeholders on the District’s related communications priorities critical to the success of the 90,000 students we serve.
- Leads efforts to collaboratively design and produce District-wide engagement initiatives by conducting discovery/intake process with content experts; providing communications strategy; serving as a communications consultant/liaison for content teams; prioritizing communications needs; developing best practices; drafting key messages for stakeholders; providing tactical support and deliverables; and writing, formatting, editing, and proofreading a variety of communications.
- Strategically supports and seeks out opportunities to increase employee engagement and a sense of being valued through strategies that increase recognition and celebration, ensuring that District messaging is used consistently and appropriately in all events and programs.
- Manages strategic communications plans to ensure timely execution of deliverables outlined; develops and maintains comprehensive project plans and production guides, including timelines, budgets, technical scripts, agendas, material lists, contingency plans, and responsibility assignments.
- Manages program budgets and negotiates with vendors and suppliers, ensuring adherence to all fiscal policies.
- Develops strategies and plans and deploys resources to manage and track program invitations, registrations, and on-site check-ins for participants, volunteers, speakers, and other stakeholders.
- Drives high engagement rates by developing comprehensive communication and marketing strategies for events and initiatives; generates innovative solutions to challenges; determines success metrics; and conducts post event analysis to evaluate overall effectiveness and ensure continuous improvement.
- Oversees on-site program production, including managing and training event support teams; supporting VIPs, speakers, and presenters; and directing tech and A/V support.
K nowledge, Experience & Other Qualifications:
- Five (5) or more years of progressive experience in the communications field, marketing, public relations or internal communications, preferably with experience in education or a public agency, is required.
- Two (2) or more years of experience with a proven record of planning and producing effective events for various audiences, ideally in an engagement, information-sharing, or culture-building context is required.
- Must have access to transportation to ensure offsite coverage, a valid driver's license, appropriate insurance coverage, and an acceptable driving record for the past three years.
- Ability to create and execute detailed project management and communications plans, tailored to diverse audiences.
- Effective time management and organizational skills, including in budgeting, tracking, and reporting.
- Excellent verbal and written communication skills.
- Keen attention to detail and commitment to high-quality.
- Effectively handles multiple demands and competing deadlines.
- Leads, manages, and motivates stakeholders.
- Ability to foster collaborative work relationships at all levels in the organization, from senior staff to all support personnel.
- Aptitude for variety and changing expectations in a fast-paced environment.
- An outside of the box thinker who finds creative ways to share communications and produce events.
- Demonstrates grace under pressure and maintains positivity and professionalism.
- Fluency in all Microsoft Office applications and Google Suite products.
- Knowledge of AP Style.
- Ability to be flexible with schedule as evenings and weekends may be required as mandated by projects or events.
- Knowledge of Adobe Creative Suite a plus as well as photography and other multi-media skills.
E ducation Requirements:
- Bachelor's Degree in Communications, public relations, marketing, or related field preferred.
A dditional Information:
- Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129
- Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397
- Compensation Structures: http://thecommons.dpsk12.org/Page/244
- Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.
A bout Denver Public Schools:
D enver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.
D PS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org .
D enver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
Talent Acquisition & Outreach Specialist
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Talent Acquisition & Outreach Specialist facilitates staff recruitment activities including partnering with hiring managers, posting positions, screening applications, conducting interviews, facilitating the onboarding process, and maintaining the Museum's applicant tracking system in order to hire the best qualified candidates in a timely and efficient manner. This role is also responsible for developing and maintaining strong external relationships with organizations that serve women, minorities, individuals with disabilities and protected veterans in order to meet and advance our affirmative action goals and initiatives.
RESPONSIBILITIES:
Recruit for approximately 150 searches per year for on-going, temporary and seasonal staff
Conduct ~15 phone screens per week
Conduct ~150 interviews annually
Develop and maintain relationships with 50-60 community organizations
Attend at least 15 recruitment/community engagement events per year as a representative of the Museum
Track expenses for ~$28,000 budget
WORK SCHEDULE:
This position is full-time, 40 hours/week, Monday-Friday.
REPORTS TO:
Senior Director, Culture & Belonging
MINIMUM QUALIFICATIONS:
Post high course work, technical degree, associate's degree or business certificate.
2 or more years of recruitment experience.
Demonstrated analytical and organizational skills
Experience with databases
Proven communication skills - both verbal and written - over the phone, in person, and over email
Demonstrated customer services skills and experience externally representing an organization
Demonstrated attention to detail
Ability to manage multiple tasks simultaneously
STARTING SALARY:
Exempt (Salaried). $56,000-$61,000/year
BENEFITS:
Benefits for full-time, exempt (salaried) staff include: free parking, T accessibility, 23 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
Nov 21, 2022
Full time
Talent Acquisition & Outreach Specialist
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Talent Acquisition & Outreach Specialist facilitates staff recruitment activities including partnering with hiring managers, posting positions, screening applications, conducting interviews, facilitating the onboarding process, and maintaining the Museum's applicant tracking system in order to hire the best qualified candidates in a timely and efficient manner. This role is also responsible for developing and maintaining strong external relationships with organizations that serve women, minorities, individuals with disabilities and protected veterans in order to meet and advance our affirmative action goals and initiatives.
RESPONSIBILITIES:
Recruit for approximately 150 searches per year for on-going, temporary and seasonal staff
Conduct ~15 phone screens per week
Conduct ~150 interviews annually
Develop and maintain relationships with 50-60 community organizations
Attend at least 15 recruitment/community engagement events per year as a representative of the Museum
Track expenses for ~$28,000 budget
WORK SCHEDULE:
This position is full-time, 40 hours/week, Monday-Friday.
REPORTS TO:
Senior Director, Culture & Belonging
MINIMUM QUALIFICATIONS:
Post high course work, technical degree, associate's degree or business certificate.
2 or more years of recruitment experience.
Demonstrated analytical and organizational skills
Experience with databases
Proven communication skills - both verbal and written - over the phone, in person, and over email
Demonstrated customer services skills and experience externally representing an organization
Demonstrated attention to detail
Ability to manage multiple tasks simultaneously
STARTING SALARY:
Exempt (Salaried). $56,000-$61,000/year
BENEFITS:
Benefits for full-time, exempt (salaried) staff include: free parking, T accessibility, 23 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
Full-Time, Remote, Exempt Position
THE ORGANIZATION
MISSION
As You Sow seeks to promote environmental and social corporate responsibility through shareholder advocacy, coalition building, and innovative legal strategies.
VISION
Our vision is a safe, just, and sustainable world in which protecting the environment and human rights is central to corporate decision-making.
OVERVIEW
As You Sow is a Berkeley-based non-profit 501(c)(3) organization founded in 1992 that promotes corporate environmental and social responsibility through shareholder advocacy, coalition building, and innovative legal strategies. We believe that the path to a safe, just, and sustainable world for all, can be achieved by compelling corporations to take greater responsibility for the impacts of their environmental, social, and governance policies and practices. We achieve this goal through direct engagement, shareholder advocacy, research, publishing scorecards, and other innovative and legal actions.
COMMITMENT TO JEDI (Justice, Equity, Diversity, Inclusion)
As You Sow actively seeks to recruit and retain a diverse staff in all areas of operations. As You Sow will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, or sexual orientation.
THE POSITION
This is a full-time non-exempt position. The job has two interwoven parts: 1) Managing Board Escalation Campaigns; 2) Managing the As You Vote proxy voting service on multiple platforms.
As You Sow conducts engagements with major corporations on a range of issues including climate change, toxins in the food system, ocean plastics, racial justice, diversity, and excessive executive compensation. Engagements may escalate to Board campaigns under Universal Proxy rules.
The Senior Manager will be responsible for managing the escalation process from beginning to end. This will require work across a range of issues areas – from economics to deep dives into organizational campaign issues; knowledge of boards; the ability to identify qualified board candidates; the ability to identify and manage consulting teams, experts, academics, and specialists; proven track record in meeting deadlines; familiarity with using media and marketing to communicate stories and make the case for change.
The second part of this job includes managing As You Vote , the ESG-aligned proxy voting service that has been operational for the past two proxy seasons on the Broadridge ProxyEdge platform. The ideal candidate will also oversee the integration of our proxy voting guidelines with third party start-up platforms for pass-thru and retail voting. This portion of the position will include working with software development teams to maintain and upgrade or our proxy voting service. The ideal candidate will oversee daily case-by-case voting, work with content experts to update our proxy voting guidelines, and direct software engineers as we expand this service for pass-thru voting and retail. You will also be involved in potential SEC discussions and filing of petitions to improve proxy voting rules for retail investors.
Position Type: 1.0 FTE. Exempt
Start date: Position will be open until filled
Reports to: CEO
ESSENTIAL DUTIES
Weekly planning with CEO and others to determine escalation of engagements to board action
Research of company incumbent corporate directors
Recruiting board candidates
Coordination with team of experts advisors
Coordination with specialized legal counsel
Working with program team on company-specific planning, including making a persuasive case for board candidates to shareholders and proxy advisors
Working with media and communications team on marketing of campaigns
Coordination with allies running no-confidence vote campaigns
Daily maintenance of As You Vote platform
Coordination with start-up proxy voting services
Developing technical specs and managing software development team(s)
QUALIFICATIONS
2+ years of experience with and understanding of shareholder activism
2+ years of experience in proxy voting mechanics and solicitation
Experience with Broadridge ProxyEdge platform a plus
Love of teamwork.
Fluency with Microsoft Office, Outlook, Excel;
Familiarity with Salesforce, Wrike, or other project management software
Excellent comprehension skills
Excellent interpersonal engagement and communication skills
Excellent attention to detail
Strong writing skills
Experience in marketing a plus
Comfort writing press releases and speaking with press
Ability to handle and prioritize multiple tasks in a fast-paced environment
Ability to act independently, communicate frequently, and ask questions when needed
Demonstrated commitment to progressive social and environmental change
Strong work ethic, self-motivated, and commitment to excellence
Openness to learning from others and developing new professional and personal skills
Advanced Excel skills a plus
Sense of humor appreciated
WHAT TO EXPECT FROM US
Salary: $100,000 to $105,000
Benefits: Healthcare, dental, vision insurance, Life, Long-term disability Voluntary Life, Employee Assistance Program, 401K, parental leave, phone stipend, 18 holidays, 1 volunteer day, and 10 vacation days in first year of employment (15 vacation days each subsequent year).
A team with passion and fun
A low-ego, high-performance culture and flexible work environment
Nov 09, 2022
Full time
Full-Time, Remote, Exempt Position
THE ORGANIZATION
MISSION
As You Sow seeks to promote environmental and social corporate responsibility through shareholder advocacy, coalition building, and innovative legal strategies.
VISION
Our vision is a safe, just, and sustainable world in which protecting the environment and human rights is central to corporate decision-making.
OVERVIEW
As You Sow is a Berkeley-based non-profit 501(c)(3) organization founded in 1992 that promotes corporate environmental and social responsibility through shareholder advocacy, coalition building, and innovative legal strategies. We believe that the path to a safe, just, and sustainable world for all, can be achieved by compelling corporations to take greater responsibility for the impacts of their environmental, social, and governance policies and practices. We achieve this goal through direct engagement, shareholder advocacy, research, publishing scorecards, and other innovative and legal actions.
COMMITMENT TO JEDI (Justice, Equity, Diversity, Inclusion)
As You Sow actively seeks to recruit and retain a diverse staff in all areas of operations. As You Sow will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, or sexual orientation.
THE POSITION
This is a full-time non-exempt position. The job has two interwoven parts: 1) Managing Board Escalation Campaigns; 2) Managing the As You Vote proxy voting service on multiple platforms.
As You Sow conducts engagements with major corporations on a range of issues including climate change, toxins in the food system, ocean plastics, racial justice, diversity, and excessive executive compensation. Engagements may escalate to Board campaigns under Universal Proxy rules.
The Senior Manager will be responsible for managing the escalation process from beginning to end. This will require work across a range of issues areas – from economics to deep dives into organizational campaign issues; knowledge of boards; the ability to identify qualified board candidates; the ability to identify and manage consulting teams, experts, academics, and specialists; proven track record in meeting deadlines; familiarity with using media and marketing to communicate stories and make the case for change.
The second part of this job includes managing As You Vote , the ESG-aligned proxy voting service that has been operational for the past two proxy seasons on the Broadridge ProxyEdge platform. The ideal candidate will also oversee the integration of our proxy voting guidelines with third party start-up platforms for pass-thru and retail voting. This portion of the position will include working with software development teams to maintain and upgrade or our proxy voting service. The ideal candidate will oversee daily case-by-case voting, work with content experts to update our proxy voting guidelines, and direct software engineers as we expand this service for pass-thru voting and retail. You will also be involved in potential SEC discussions and filing of petitions to improve proxy voting rules for retail investors.
Position Type: 1.0 FTE. Exempt
Start date: Position will be open until filled
Reports to: CEO
ESSENTIAL DUTIES
Weekly planning with CEO and others to determine escalation of engagements to board action
Research of company incumbent corporate directors
Recruiting board candidates
Coordination with team of experts advisors
Coordination with specialized legal counsel
Working with program team on company-specific planning, including making a persuasive case for board candidates to shareholders and proxy advisors
Working with media and communications team on marketing of campaigns
Coordination with allies running no-confidence vote campaigns
Daily maintenance of As You Vote platform
Coordination with start-up proxy voting services
Developing technical specs and managing software development team(s)
QUALIFICATIONS
2+ years of experience with and understanding of shareholder activism
2+ years of experience in proxy voting mechanics and solicitation
Experience with Broadridge ProxyEdge platform a plus
Love of teamwork.
Fluency with Microsoft Office, Outlook, Excel;
Familiarity with Salesforce, Wrike, or other project management software
Excellent comprehension skills
Excellent interpersonal engagement and communication skills
Excellent attention to detail
Strong writing skills
Experience in marketing a plus
Comfort writing press releases and speaking with press
Ability to handle and prioritize multiple tasks in a fast-paced environment
Ability to act independently, communicate frequently, and ask questions when needed
Demonstrated commitment to progressive social and environmental change
Strong work ethic, self-motivated, and commitment to excellence
Openness to learning from others and developing new professional and personal skills
Advanced Excel skills a plus
Sense of humor appreciated
WHAT TO EXPECT FROM US
Salary: $100,000 to $105,000
Benefits: Healthcare, dental, vision insurance, Life, Long-term disability Voluntary Life, Employee Assistance Program, 401K, parental leave, phone stipend, 18 holidays, 1 volunteer day, and 10 vacation days in first year of employment (15 vacation days each subsequent year).
A team with passion and fun
A low-ego, high-performance culture and flexible work environment
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? **** As a condition of employment with American Red Cross, you are required to provide proof that you are fully vaccinated for COVID 19 or qualify for an exemption, except in states where it is prohibited by law. Accordingly, employment is conditioned on providing proof of vaccination or having an approved exemption prior to starting employment **** Join us—Where your Career is a Force for Good! Job Description: The American Red Cross is a humanitarian organization, led by volunteers, that provides relief to victims of disaster and helps people prevent, prepare for, and respond to emergencies. It does this through services that are consistent with its Congressional Charter and the Fundamental Principles of the International Red Cross and Red Crescent Movement. The American Red Cross is the foremost volunteer emergency service organization in the United States with more than 590 chapters nationwide. The Senior Specialist, Volunteer Services Engagement is responsible for developing and implementing broad based recruitment strategies to attract and identify Red Cross volunteers to effectively support Regional goals and mission critical activities. Contribute expertise and guidance to implement and execute programs and services that further the engagement of volunteers. Supervise volunteers and act as a subject-matter-expert on volunteer programs, tools, processes and systems. Serve as a liaison to internal partners and external organizations. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. Responsibilities: 1: Contribute expertise and serve as a resource for volunteer engagement best practices. Review volunteer satisfaction data and work with operational teams to develop and execute engagement and retention strategies to improve volunteer satisfaction within the assigned area which includes frequent interaction with the volunteer community both personally and through the volunteer infrastructure. Implement strategies and tactics to drive volunteer engagement and provide input on volunteer engagement issues. 2: Responsible for development of a thorough volunteer needs assessment for assigned area. Meet with stakeholders and ensure alignment of established goals to volunteer needs. Monitor the appropriate usage and implementation of the needs assessment through department collaboration and mutual accountability for results. 3: Lead and train volunteer leaders to conduct a comprehensive volunteer onboarding program for each volunteer position. 4: Lead volunteer training and serve as subject-matter-expert on volunteer programs, tools and resources. Provide support and guidance to volunteer trainers and ensures training is thorough and documented. 5: Facilitate formal and informal recognition efforts and events to promote community and honor the volunteer experience and contributions. 6: Train and lead screening and training team volunteers. Serve as Point-of-Contact to the Volunteer Intake Processing Center. Assist in screening and referring prospective volunteers. 7: Lead the development and management of volunteer planning and scheduling to ensure a strong fill rate. Serve as a liaison to internal and external partners to ensure all volunteer requests are timely and complete. Scope: Individual contributor that is fully proficient in applying subject matter knowledge; knowledge based acquired from several years of experience in particular area. Works independently; may instruct or coach other professionals. Qualifications: Education: Bachelor's degree required. Experience: Minimum of 5 years of related experience. Volunteer Management experience preferred. Management Experience: N/A Skills & Abilities: Ability to work on a team. Excellent oral and written communication skills. Strong interpersonal and presentation skills. Good organizational skills, attention to detail and the ability to handle multiple and continuously evolving priorities effectively. Intermediate proficiency with MS Office applications, including Word, Excel, PowerPoint, and Outlook. Knowledge of group dynamics, customer maintenance techniques, negotiation skills, and the ability to effectively implement programs is preferred. Travel: May involve travel. * Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Mar 11, 2022
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? **** As a condition of employment with American Red Cross, you are required to provide proof that you are fully vaccinated for COVID 19 or qualify for an exemption, except in states where it is prohibited by law. Accordingly, employment is conditioned on providing proof of vaccination or having an approved exemption prior to starting employment **** Join us—Where your Career is a Force for Good! Job Description: The American Red Cross is a humanitarian organization, led by volunteers, that provides relief to victims of disaster and helps people prevent, prepare for, and respond to emergencies. It does this through services that are consistent with its Congressional Charter and the Fundamental Principles of the International Red Cross and Red Crescent Movement. The American Red Cross is the foremost volunteer emergency service organization in the United States with more than 590 chapters nationwide. The Senior Specialist, Volunteer Services Engagement is responsible for developing and implementing broad based recruitment strategies to attract and identify Red Cross volunteers to effectively support Regional goals and mission critical activities. Contribute expertise and guidance to implement and execute programs and services that further the engagement of volunteers. Supervise volunteers and act as a subject-matter-expert on volunteer programs, tools, processes and systems. Serve as a liaison to internal partners and external organizations. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. Responsibilities: 1: Contribute expertise and serve as a resource for volunteer engagement best practices. Review volunteer satisfaction data and work with operational teams to develop and execute engagement and retention strategies to improve volunteer satisfaction within the assigned area which includes frequent interaction with the volunteer community both personally and through the volunteer infrastructure. Implement strategies and tactics to drive volunteer engagement and provide input on volunteer engagement issues. 2: Responsible for development of a thorough volunteer needs assessment for assigned area. Meet with stakeholders and ensure alignment of established goals to volunteer needs. Monitor the appropriate usage and implementation of the needs assessment through department collaboration and mutual accountability for results. 3: Lead and train volunteer leaders to conduct a comprehensive volunteer onboarding program for each volunteer position. 4: Lead volunteer training and serve as subject-matter-expert on volunteer programs, tools and resources. Provide support and guidance to volunteer trainers and ensures training is thorough and documented. 5: Facilitate formal and informal recognition efforts and events to promote community and honor the volunteer experience and contributions. 6: Train and lead screening and training team volunteers. Serve as Point-of-Contact to the Volunteer Intake Processing Center. Assist in screening and referring prospective volunteers. 7: Lead the development and management of volunteer planning and scheduling to ensure a strong fill rate. Serve as a liaison to internal and external partners to ensure all volunteer requests are timely and complete. Scope: Individual contributor that is fully proficient in applying subject matter knowledge; knowledge based acquired from several years of experience in particular area. Works independently; may instruct or coach other professionals. Qualifications: Education: Bachelor's degree required. Experience: Minimum of 5 years of related experience. Volunteer Management experience preferred. Management Experience: N/A Skills & Abilities: Ability to work on a team. Excellent oral and written communication skills. Strong interpersonal and presentation skills. Good organizational skills, attention to detail and the ability to handle multiple and continuously evolving priorities effectively. Intermediate proficiency with MS Office applications, including Word, Excel, PowerPoint, and Outlook. Knowledge of group dynamics, customer maintenance techniques, negotiation skills, and the ability to effectively implement programs is preferred. Travel: May involve travel. * Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Air Quality Program (AQP) within the Department of Ecology is looking to fill an Air Sensor Calibration & Repair Specialist (Environmental Specialist 4) (In-Training) position. This position is located in our Headquarters Office in Lacey, WA .
Help protect Washington’s future: You can help to protect our communities from air pollution and protect our state’s future from the threat of climate change. As part of the Climate Commitment Act, a new law designed to reduce greenhouse gas emissions in Washington, the Legislature established a linked program to monitor air quality in communities that today bear a disproportionate burden from air pollution, and take steps to reduce that pollution.
As the senior section specialist, you will use advanced scientific knowledge of air monitoring methods and principles to provide vital technical support and coordination of the Air Quality Program’s ambient air monitoring efforts, with a focus in overburdened communities consistent with the implementation of the environmental justice provisions of the Climate Commitment Act. In this position, you will be an integral member of a highly collaborative statewide air monitoring team helping to gather critical information that the Air Quality Program will use to protect and improve air quality in Washington State. You will assemble, test, calibrate, repair, and prepare low-cost air pollution sensors and Federal Reference or Equivalent Method (FRM or FEM) air monitors and associated equipment for deployment to identified overburdened communities throughout the state, while ensuring collected data are accurate and meet quality system requirements.
Everyone deserves clean air to breathe and a sustainable future that addresses the challenges of climate change. The Air Quality Program works to monitor air quality and reduce air pollution to protect the health of everyone who lives, works, and plays in Washington. The mission of the Air Quality Program (AQP) is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington. One of our goals is to inform decisions, and raise public awareness and engagement by providing accurate and timely information on ambient air pollution and its impacts. The Calibration & Repair Laboratory is part of the NWRO/SWRO & Air Quality Operations Unit, which includes the Quality Assurance (QA) Team as well as the NWRO and SWRO Air Monitoring Site Operators, who collaborate internally and with operators and other air quality professionals in the statewide air monitoring team to gather that air pollution information. This position plays a vital role in helping the statewide air monitoring team also implement new monitoring in overburdened communities in accordance with the environmental justice provisions of the Climate Commitment Act.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of February 21, 2022 . In order to be considered for initial screening, please submit an application on or before February 20, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique?
As the senior section specialist tasked with supporting environmental justice provisions in the Climate Commitment Act, you are integral to measuring our progress in reducing criteria pollutants and implementing new monitoring in the communities most affected by pollution. In this position, you will interact with others often, using advanced scientific knowledge of air monitoring operations and equipment to provide technical assistance, support, and training to local, state, and federal agencies, tribal nations, academia, contractors, and the public. Based in the Calibration and Repair Laboratory, the work includes solving advanced technical challenges as well as field support, providing the opportunity to enjoy Washington’s beautiful and diverse landscapes and weather as you travel between Lacey and supported monitoring sites around the state. What you will do:
Configure air sensors, FEM/FRM monitors, and other equipment for telemetry and monitoring needs.
Coordinate the deployment of low-cost air pollution sensors and other FEM/FRM monitors with AQP, local air agency, and other agency/tribal air monitoring operators.
Develop and recommend policies and guidelines for ambient air monitoring approaches within overburdened communities.
Review and analyze collected overburdened community ambient air monitoring raw data, quality control information, and associated information for adherence to EPA and AQP quality system requirements to ensure data are accurate and defensible.
Investigate and advise the Quality Assurance team regarding quality assurance protocols for low-cost sensors.
Provide mentoring to Ecology and partner agency air monitoring operators on the deployment, operation, quality control, and maintenance of air sensors and FEM/FRM monitors in overburdened communities to ensure accurate air pollution measurement and reporting across the state.
Develop and teach classes to professional-level air monitoring operators on the operation, calibration, maintenance, and quality control of air sensors, FEM and FRM particulate monitors, and other equipment to ensure operators are well trained and consistent in data collection across the state.
Provide backup support for Calibration & Repair Lab and Southwest Regional Office (SWRO) air monitoring operations. Duties include calibration and repair of instruments as well as quality control checks and installation and retrieval of samples at air monitoring sites in the SWRO jurisdiction.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, volunteer experience. See below for how you may qualify.
The goal class for this position is an Environmental Specialist 4 (ES4). We will consider applicants who meet the requirements for the Environmental Specialist 3 & 4 levels. If the finalist meets the requirements for the ES3 level, then they will be placed into a training program to become an ES4 within a specified period of time.
Environmental Specialist 3 (Salary Range 49: $3887-$5102 Monthly)
A total of Six (6) years of experience and/or education as described below:
Professional level Experience in : environmental analysis or control or environmental planning. Experience may include:
Investigating and / or resolving complaints involving science or technology content
Performing inspections
Drafting technical evaluations and reports
Develops plans for researching information used for technical projects, regulatory or policy development
Plan and facilitate public meetings and hearings
Project work requiring specialized knowledge of industry processes, pollutant sources or natural processes
Providing technical assistance for complex scientific content and/ or support for implementing scientific content programs
Conducting tests, analyzing and evaluating data
Using environmental databases to support technical projects
Developing scientific studies and resource management plans
Providing environmental technical and administrative assistance to grant/ contract/ loan recipients of environmental protection projects
Experience in operations and maintenance of air monitoring instrumentation or closely allied environmental sampling field
Education: involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
See chart below for a list of ways to qualify for this position:
Possible Combinations. | College credit hours or degree. | Years of professional level experience.
Combination 1 | No college credit hours or degree | 6 years of experience
Combination 2 | I have 30-59 semester or 45-89 quarter credits. | 5 years of experience
Combination 3 | I have 60-89 semester or 90-134 quarter credits (AA degree). | 4 years of experience
Combination 4 | I have 90-119 semester or 135-179 quarter credits. | 3 years of experience
Combination 5 | A Bachelor's Degree | 2 years of experience
Combination 6 | A Master's Degree | 1 years of experience
Combination 7 | A Ph.D. | 0 years of experience
Environmental Specialist 4 (goal class) (Salary Range 55: $4509-$5913 Monthly)
A total of Nine (9) years of experience and/or education as described below:
Professional level Experience in : environmental analysis or control or environmental planning. Experience may include:
Investigating and / or resolving complaints involving science or technology content
Performing inspections
Drafting technical evaluations and reports
Develops plans for researching information used for technical projects, regulatory or policy development
Plan and facilitate public meetings and hearings
Project work requiring specialized knowledge of industry processes, pollutant sources or natural processes
Providing technical assistance for complex scientific content and/ or support for implementing scientific content programs
Conducting tests, analyzing and evaluating data
Using environmental databases to support technical projects
Developing scientific studies and resource management plans
Providing environmental technical and administrative assistance to grant/ contract/ loan recipients of environmental protection projects
Experience must Include : One (1) year of the professional level experience in the operations and maintenance of air monitoring instrumentation or closely allied environmental sampling field to qualify at the ES 4 level.
Education: involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
See chart below for a list of ways to qualify for this position:
Possible Combinations. | College credit hours or degree. | Years of professional level experience.
Combination 1 | No college credit hours or degree | 9 years of experience
Combination 2 | I have 30-59 semester or 45-89 quarter credits. | 8 years of experience
Combination 3 | I have 60-89 semester or 90-134 quarter credits (AA degree). | 7 years of experience
Combination 4 | I have 90-119 semester or 135-179 quarter credits. | 6 years of experience
Combination 5 | A Bachelor's Degree | 5 years of experience
Combination 6 | A Master's Degree | 3 years of experience
Combination 7 | A Ph.D. | 2 years of experience
OR
Two years of experience as an Environmental Specialist 3 at the Department of Ecology.
Special Requirements/Conditions of Employment:
Must have a Driver's License.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience testing, deploying, and analyzing data from low-cost air sensors and regulatory air monitors to characterize air quality.
Experience calibrating, maintaining, and operating air monitoring or similar analytical equipment.
Knowledge of electronics and pneumatics.
Extensive knowledge of 40 CFR Parts 50and 58
Previous experience interpreting and applying federal and state laws, regulations, rules, policy and guidance.
Previous experience using R or other data analysis software.
Ability to interpret and explain technical information to non-technical individuals.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
If applicable, a copy of transcripts (unofficial copy will be accepted).
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Scott Dubble at: Scott.Dubble@ecy.wa.gov . Please do not contact Scott to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Feb 02, 2022
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Air Quality Program (AQP) within the Department of Ecology is looking to fill an Air Sensor Calibration & Repair Specialist (Environmental Specialist 4) (In-Training) position. This position is located in our Headquarters Office in Lacey, WA .
Help protect Washington’s future: You can help to protect our communities from air pollution and protect our state’s future from the threat of climate change. As part of the Climate Commitment Act, a new law designed to reduce greenhouse gas emissions in Washington, the Legislature established a linked program to monitor air quality in communities that today bear a disproportionate burden from air pollution, and take steps to reduce that pollution.
As the senior section specialist, you will use advanced scientific knowledge of air monitoring methods and principles to provide vital technical support and coordination of the Air Quality Program’s ambient air monitoring efforts, with a focus in overburdened communities consistent with the implementation of the environmental justice provisions of the Climate Commitment Act. In this position, you will be an integral member of a highly collaborative statewide air monitoring team helping to gather critical information that the Air Quality Program will use to protect and improve air quality in Washington State. You will assemble, test, calibrate, repair, and prepare low-cost air pollution sensors and Federal Reference or Equivalent Method (FRM or FEM) air monitors and associated equipment for deployment to identified overburdened communities throughout the state, while ensuring collected data are accurate and meet quality system requirements.
Everyone deserves clean air to breathe and a sustainable future that addresses the challenges of climate change. The Air Quality Program works to monitor air quality and reduce air pollution to protect the health of everyone who lives, works, and plays in Washington. The mission of the Air Quality Program (AQP) is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington. One of our goals is to inform decisions, and raise public awareness and engagement by providing accurate and timely information on ambient air pollution and its impacts. The Calibration & Repair Laboratory is part of the NWRO/SWRO & Air Quality Operations Unit, which includes the Quality Assurance (QA) Team as well as the NWRO and SWRO Air Monitoring Site Operators, who collaborate internally and with operators and other air quality professionals in the statewide air monitoring team to gather that air pollution information. This position plays a vital role in helping the statewide air monitoring team also implement new monitoring in overburdened communities in accordance with the environmental justice provisions of the Climate Commitment Act.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of February 21, 2022 . In order to be considered for initial screening, please submit an application on or before February 20, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique?
As the senior section specialist tasked with supporting environmental justice provisions in the Climate Commitment Act, you are integral to measuring our progress in reducing criteria pollutants and implementing new monitoring in the communities most affected by pollution. In this position, you will interact with others often, using advanced scientific knowledge of air monitoring operations and equipment to provide technical assistance, support, and training to local, state, and federal agencies, tribal nations, academia, contractors, and the public. Based in the Calibration and Repair Laboratory, the work includes solving advanced technical challenges as well as field support, providing the opportunity to enjoy Washington’s beautiful and diverse landscapes and weather as you travel between Lacey and supported monitoring sites around the state. What you will do:
Configure air sensors, FEM/FRM monitors, and other equipment for telemetry and monitoring needs.
Coordinate the deployment of low-cost air pollution sensors and other FEM/FRM monitors with AQP, local air agency, and other agency/tribal air monitoring operators.
Develop and recommend policies and guidelines for ambient air monitoring approaches within overburdened communities.
Review and analyze collected overburdened community ambient air monitoring raw data, quality control information, and associated information for adherence to EPA and AQP quality system requirements to ensure data are accurate and defensible.
Investigate and advise the Quality Assurance team regarding quality assurance protocols for low-cost sensors.
Provide mentoring to Ecology and partner agency air monitoring operators on the deployment, operation, quality control, and maintenance of air sensors and FEM/FRM monitors in overburdened communities to ensure accurate air pollution measurement and reporting across the state.
Develop and teach classes to professional-level air monitoring operators on the operation, calibration, maintenance, and quality control of air sensors, FEM and FRM particulate monitors, and other equipment to ensure operators are well trained and consistent in data collection across the state.
Provide backup support for Calibration & Repair Lab and Southwest Regional Office (SWRO) air monitoring operations. Duties include calibration and repair of instruments as well as quality control checks and installation and retrieval of samples at air monitoring sites in the SWRO jurisdiction.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, volunteer experience. See below for how you may qualify.
The goal class for this position is an Environmental Specialist 4 (ES4). We will consider applicants who meet the requirements for the Environmental Specialist 3 & 4 levels. If the finalist meets the requirements for the ES3 level, then they will be placed into a training program to become an ES4 within a specified period of time.
Environmental Specialist 3 (Salary Range 49: $3887-$5102 Monthly)
A total of Six (6) years of experience and/or education as described below:
Professional level Experience in : environmental analysis or control or environmental planning. Experience may include:
Investigating and / or resolving complaints involving science or technology content
Performing inspections
Drafting technical evaluations and reports
Develops plans for researching information used for technical projects, regulatory or policy development
Plan and facilitate public meetings and hearings
Project work requiring specialized knowledge of industry processes, pollutant sources or natural processes
Providing technical assistance for complex scientific content and/ or support for implementing scientific content programs
Conducting tests, analyzing and evaluating data
Using environmental databases to support technical projects
Developing scientific studies and resource management plans
Providing environmental technical and administrative assistance to grant/ contract/ loan recipients of environmental protection projects
Experience in operations and maintenance of air monitoring instrumentation or closely allied environmental sampling field
Education: involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
See chart below for a list of ways to qualify for this position:
Possible Combinations. | College credit hours or degree. | Years of professional level experience.
Combination 1 | No college credit hours or degree | 6 years of experience
Combination 2 | I have 30-59 semester or 45-89 quarter credits. | 5 years of experience
Combination 3 | I have 60-89 semester or 90-134 quarter credits (AA degree). | 4 years of experience
Combination 4 | I have 90-119 semester or 135-179 quarter credits. | 3 years of experience
Combination 5 | A Bachelor's Degree | 2 years of experience
Combination 6 | A Master's Degree | 1 years of experience
Combination 7 | A Ph.D. | 0 years of experience
Environmental Specialist 4 (goal class) (Salary Range 55: $4509-$5913 Monthly)
A total of Nine (9) years of experience and/or education as described below:
Professional level Experience in : environmental analysis or control or environmental planning. Experience may include:
Investigating and / or resolving complaints involving science or technology content
Performing inspections
Drafting technical evaluations and reports
Develops plans for researching information used for technical projects, regulatory or policy development
Plan and facilitate public meetings and hearings
Project work requiring specialized knowledge of industry processes, pollutant sources or natural processes
Providing technical assistance for complex scientific content and/ or support for implementing scientific content programs
Conducting tests, analyzing and evaluating data
Using environmental databases to support technical projects
Developing scientific studies and resource management plans
Providing environmental technical and administrative assistance to grant/ contract/ loan recipients of environmental protection projects
Experience must Include : One (1) year of the professional level experience in the operations and maintenance of air monitoring instrumentation or closely allied environmental sampling field to qualify at the ES 4 level.
Education: involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
See chart below for a list of ways to qualify for this position:
Possible Combinations. | College credit hours or degree. | Years of professional level experience.
Combination 1 | No college credit hours or degree | 9 years of experience
Combination 2 | I have 30-59 semester or 45-89 quarter credits. | 8 years of experience
Combination 3 | I have 60-89 semester or 90-134 quarter credits (AA degree). | 7 years of experience
Combination 4 | I have 90-119 semester or 135-179 quarter credits. | 6 years of experience
Combination 5 | A Bachelor's Degree | 5 years of experience
Combination 6 | A Master's Degree | 3 years of experience
Combination 7 | A Ph.D. | 2 years of experience
OR
Two years of experience as an Environmental Specialist 3 at the Department of Ecology.
Special Requirements/Conditions of Employment:
Must have a Driver's License.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience testing, deploying, and analyzing data from low-cost air sensors and regulatory air monitors to characterize air quality.
Experience calibrating, maintaining, and operating air monitoring or similar analytical equipment.
Knowledge of electronics and pneumatics.
Extensive knowledge of 40 CFR Parts 50and 58
Previous experience interpreting and applying federal and state laws, regulations, rules, policy and guidance.
Previous experience using R or other data analysis software.
Ability to interpret and explain technical information to non-technical individuals.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
If applicable, a copy of transcripts (unofficial copy will be accepted).
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Scott Dubble at: Scott.Dubble@ecy.wa.gov . Please do not contact Scott to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 53 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, etc. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The National Wildlife Federation (NWF) believes that in order to save wildlife and ourselves, we need to ensure that all Americans have access to clean air and water, safe communities, easy and equitable access to nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
To advance our mission, we are seeking a full-time Senior Operations Manager to join our team, in Washington, DC. (Due to COVID-19 all employees are working remotely until we make return to work decisions). This position is an integral part of the National Advocacy Center’s (NAC) leadership team. In this role you will be responsible for working with the Vice President of National and International Conservation Programs and the NAC leadership team to achieve the goals of the strategic plan. You will act as a trusted advisor to the Vice President of National and International Conservation Programs, and will develop and maintain high-level oversight of all aspects of operations and administration. You will work to establish best practices within the NAC, and will be an active member of the wider NWF Program Operations team. You will also supervise the Contracts Specialist and the Office Manager, two full-time positions whose responsibilities are a subset of those listed below.
Your major areas of responsibility are:
Financial Management and Fundraising Support: Oversee the development and implementation of the various NAC budgets and ensures overall sound financial management of grants and donations consistent with NWF's policies. Takes a holistic approach to budget management and creation, looking across all NAC programs to strategically allocate funds. Develop, implement and manage budgets through projections, cost classifications, transfers and year-end carryovers; prepare and monitor NAC budgets consistent with NWF’s financial reporting system. Oversee and approve all expenses, including salary allocations, travel, office operations and special events. Generate and oversee all contract and grant agreements of the NAC including appropriate approvals and financial tracking. Process and manage input of NAC donations/payments received into the CRM system. Assist program staff in grant research and applications. Track grant reporting requirements and ensure that all requirements are met. Work closely with the Finance and Philanthropy departments.
Operational Management: Develop and implement operational processes and procedures for the NAC to ensure consistency, effectiveness and efficiency across teams and programs. Maintain and promote a safe, efficient and productive office environment. Oversee office lease and contract agreements, including modifications and renewals. Organize and/or assist with internal meetings, visits, retreats and special events and projects. Assist with development and communications tasks, such as events and mailings. Keep office equipment updated and in working order. Ensure systems and procedures are current and functional; keep office equipment updated and in working order. Provide for a process to approve, track and retain all contracts, grant agreements and other legal documents. Organize and/or assist with internal meetings, visits, staff retreats, and special events. Run regular staff meetings, and ensure all department staff are aware of processes and procedures.
Human Resource Planning and Management : Assist VPs, Associate VPs, and program leads with recruitment and hiring of new staff, and with staff development. Work with VPs and AVPs in overseeing all issues relating to human resources: onsite and remote staff hiring, retention of quality staff, and compliance with NWF policies. Promote a productive and interactive work environment.
Facilities Management : Direct the use and maintenance of NWF’s leased office space in Downtown Washington, DC, which is nearly 13,000 square feet containing five conference rooms and 66 employee workstations. Facilitate negotiation of the office lease and serve as intermediary with landlord regarding office space issues.
Internal Relations: Represent the NAC in relationship building and collaboration with other NWF departments and teams. Inform NAC staff of key messages and developments emanating from around the organization. Work closely with other Operations staff to ensure regular communications and to share "best practices".
Qualifications:
College degree required
Minimum 5 years relevant experience in a budget preparation and/or management, operations, or administration capacity, preferably in a nonprofit setting
Proficient in Microsoft Office applications
Preferred Qualifications:
Formal training in financial administration and budgeting strongly preferred
Competencies:
Motivated by values of equity and responsibility to those most marginalized
Dedicated to deepening understanding of cultural and systemic racism and the intersectionality of multiple forms of social inequality
Demonstrates awareness of positional power and privilege (both personally and professionally) and its attendant impacts
Consistently brings a high level of empathy and social skills to work and interpersonal interactions
Acknowledges when mistakes are made and harm is done; works to repair breaches in relationships
Openly holds space, and invites others into conversations during sensitive engagements, exhibiting a responsible and respectful demeanor with colleagues and partners
Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them
Committed to deepening an environmental justice approach in policy priorities, program development and partner engagement
Demonstrates awareness of the attributes associated with a white dominant culture and takes actions to dismantle hierarchies of oppression within that culture
Dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work
Must be a strategic thinker, self-starter, well organized, strong communicator, and relationship builder.
This position requires a commitment to and strong skills related to leadership, strategy development, fundraising, and personnel management.
An entrepreneurial spirit, initiative, energy, the ability to lead, mentor and inspire others is critical to success.
Must have a passion for and commitment to NWF's mission.
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.
Travel Requirements:
Due to the COVID pandemic, travel will be restricted. If/when it is deemed safe to travel, there may be some occasional travel.
Application:
Applications will be reviewed on a rolling basis.
The salary range for this position is currently $70,000 to $75,000 annually.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting, non-traditional work hours, and compressed work weeks. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers .
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity .
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to our openings. Applying gives you the opportunity to be considered.
Candidates should submit a cover letter and resume.
If selected for this position, a background check will be conducted.
Feb 03, 2021
Full time
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 53 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, etc. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The National Wildlife Federation (NWF) believes that in order to save wildlife and ourselves, we need to ensure that all Americans have access to clean air and water, safe communities, easy and equitable access to nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
To advance our mission, we are seeking a full-time Senior Operations Manager to join our team, in Washington, DC. (Due to COVID-19 all employees are working remotely until we make return to work decisions). This position is an integral part of the National Advocacy Center’s (NAC) leadership team. In this role you will be responsible for working with the Vice President of National and International Conservation Programs and the NAC leadership team to achieve the goals of the strategic plan. You will act as a trusted advisor to the Vice President of National and International Conservation Programs, and will develop and maintain high-level oversight of all aspects of operations and administration. You will work to establish best practices within the NAC, and will be an active member of the wider NWF Program Operations team. You will also supervise the Contracts Specialist and the Office Manager, two full-time positions whose responsibilities are a subset of those listed below.
Your major areas of responsibility are:
Financial Management and Fundraising Support: Oversee the development and implementation of the various NAC budgets and ensures overall sound financial management of grants and donations consistent with NWF's policies. Takes a holistic approach to budget management and creation, looking across all NAC programs to strategically allocate funds. Develop, implement and manage budgets through projections, cost classifications, transfers and year-end carryovers; prepare and monitor NAC budgets consistent with NWF’s financial reporting system. Oversee and approve all expenses, including salary allocations, travel, office operations and special events. Generate and oversee all contract and grant agreements of the NAC including appropriate approvals and financial tracking. Process and manage input of NAC donations/payments received into the CRM system. Assist program staff in grant research and applications. Track grant reporting requirements and ensure that all requirements are met. Work closely with the Finance and Philanthropy departments.
Operational Management: Develop and implement operational processes and procedures for the NAC to ensure consistency, effectiveness and efficiency across teams and programs. Maintain and promote a safe, efficient and productive office environment. Oversee office lease and contract agreements, including modifications and renewals. Organize and/or assist with internal meetings, visits, retreats and special events and projects. Assist with development and communications tasks, such as events and mailings. Keep office equipment updated and in working order. Ensure systems and procedures are current and functional; keep office equipment updated and in working order. Provide for a process to approve, track and retain all contracts, grant agreements and other legal documents. Organize and/or assist with internal meetings, visits, staff retreats, and special events. Run regular staff meetings, and ensure all department staff are aware of processes and procedures.
Human Resource Planning and Management : Assist VPs, Associate VPs, and program leads with recruitment and hiring of new staff, and with staff development. Work with VPs and AVPs in overseeing all issues relating to human resources: onsite and remote staff hiring, retention of quality staff, and compliance with NWF policies. Promote a productive and interactive work environment.
Facilities Management : Direct the use and maintenance of NWF’s leased office space in Downtown Washington, DC, which is nearly 13,000 square feet containing five conference rooms and 66 employee workstations. Facilitate negotiation of the office lease and serve as intermediary with landlord regarding office space issues.
Internal Relations: Represent the NAC in relationship building and collaboration with other NWF departments and teams. Inform NAC staff of key messages and developments emanating from around the organization. Work closely with other Operations staff to ensure regular communications and to share "best practices".
Qualifications:
College degree required
Minimum 5 years relevant experience in a budget preparation and/or management, operations, or administration capacity, preferably in a nonprofit setting
Proficient in Microsoft Office applications
Preferred Qualifications:
Formal training in financial administration and budgeting strongly preferred
Competencies:
Motivated by values of equity and responsibility to those most marginalized
Dedicated to deepening understanding of cultural and systemic racism and the intersectionality of multiple forms of social inequality
Demonstrates awareness of positional power and privilege (both personally and professionally) and its attendant impacts
Consistently brings a high level of empathy and social skills to work and interpersonal interactions
Acknowledges when mistakes are made and harm is done; works to repair breaches in relationships
Openly holds space, and invites others into conversations during sensitive engagements, exhibiting a responsible and respectful demeanor with colleagues and partners
Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them
Committed to deepening an environmental justice approach in policy priorities, program development and partner engagement
Demonstrates awareness of the attributes associated with a white dominant culture and takes actions to dismantle hierarchies of oppression within that culture
Dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work
Must be a strategic thinker, self-starter, well organized, strong communicator, and relationship builder.
This position requires a commitment to and strong skills related to leadership, strategy development, fundraising, and personnel management.
An entrepreneurial spirit, initiative, energy, the ability to lead, mentor and inspire others is critical to success.
Must have a passion for and commitment to NWF's mission.
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.
Travel Requirements:
Due to the COVID pandemic, travel will be restricted. If/when it is deemed safe to travel, there may be some occasional travel.
Application:
Applications will be reviewed on a rolling basis.
The salary range for this position is currently $70,000 to $75,000 annually.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting, non-traditional work hours, and compressed work weeks. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers .
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity .
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to our openings. Applying gives you the opportunity to be considered.
Candidates should submit a cover letter and resume.
If selected for this position, a background check will be conducted.