Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA. 98663
Clark College is currently accepting applications for a full-time, 12-month, exempt Executive Assistant (EA) to the Vice President in the Student Affairs department. Leading with racial equity, the Executive Assistant (EA) to the Vice President of Student Affairs (VPSA) supports and assists the division by providing a wide range of complex administrative, secretarial support services, and budget tracking for the division. This position is responsible for coordinating and supporting meetings, activities, evaluation and reporting for accreditation and strategic planning. The EA requires the ability to work with minimal direction. The position also requires a high degree of confidentiality, knowledge, and expertise in a variety of institutional interactions. The EA should demonstrate, establish, and maintain highly effective interpersonal relationships with coworkers, students, faculty, outside agencies, and the public; work in a team environment with diverse populations; proactively problem solve; communicate effectively and respectfully at all levels; cope effectively with conflict; and represent the college and its programs professionally. The EA may be responsible for training, supervising, and reviewing the work of student workers. T he current hybrid work schedule is four days on campus and one day remote. The hybrid schedule and hours are subject to change based on the needs of the college. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as the Executive Assistant to the Vice President of Student Affairs and provide the comprehensive clerical needs of the division with a high level of performance and confidentiality.
Act as liaison for the Vice President of Student Affairs with the College community, SBCTC, the Office of the Attorney General, other state agencies, businesses, educational organizations, local school districts, and other colleges and universities.
Initiate and coordinate meetings and materials for the Student Affairs Council (SAC) and Student Affairs All Staff Meetings.
Serve as the Vice President of Student Affairs’ delegate on the Academic Standards Committee (ASC).
Coordinate the Vice President’s annual administrators’ evaluation process.
Support the development of communication sent on behalf of the Vice President of Student Affairs.
Coordinate and schedule management meetings, committee meetings, and retreats. Prepare agendas, attend meetings and compose minutes, arrange appointments, and make travel arrangements as needed for Vice President, as well as the Dean of Student Engagement.
Develop and maintain current knowledge of all operations within Student Affairs, the College, the Board of Trustees, and the State. Assist in the development of procedures to facilitate adherence to policies.
Serve as liaison between the appointed Assistant Attorney General and the Committee on Student Conduct Chair. Provide logistical support for the student appeal hearing.
Oversee maintenance of complete files and index of Vice President’s correspondence and information relating to administrative responsibilities following the current guidelines for records management.
Serve as Project Manager for Student Affairs departmental operational needs as assigned.
Establish necessary codification of certain Clark College policies and procedures.
Assist in developing and provide accountability of the Vice President of Student Affairs budget—monitor and control expenditures throughout the fiscal year/biennium.
Assist the Vice President in the development of the division budget and represent the department in the College budget process. Serve as contact for division deans, directors and managers in matters involving department budgets and processes. Specifically, gathering data pertaining to expenditures, revenue for fee accounts, forecasting, payroll, tracking, compiling, and projecting. Triage and respond to inquiries, questions, concerns, and complaints sent to the VPSA.
Interpret college administrative policies and procedures to staff, students, and the public requesting information.
Research and provide responses to various internal and external requests for information.
Oversee procurement of office supplies and equipment; process and authorize purchases orders and budget transfers as needed.
Monitor department budget monthly. Prepare division-spending reports for the vice president on a regular basis, reflecting annual budget expenditures.
Support labor and other contract negotiations with appropriate levels of confidentiality.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
Associate degree AND four (4) years of experience providing high-level executive support, including budgeting, project management, office management, and report writing OR Bachelor degree in business, public administration, office management, paralegal, or related field AND three (3) years of experience providing high-level executive support, including budgeting, project management, office management, and report writing.
Experience using Microsoft Office Suite, specifically Outlook, Word, Excel, Power Point, as well as Teams, Zoom, SharePoint, and OneDrive.
Clear and effective written and verbal communication skills, including proofreading, preparing and making presentations, sharing information with small and large groups, building collaborative relationships with internal and external partners.
Ability to plan, organize, prioritize, and execute assignments in a timely manner with minimal direction in a fast- paced environment, coordinate activities and meetings, manage multiple projects simultaneously, and learn and implement appropriate college policies and procedures and state laws, codes and regulations.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $64,010-$74,117 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., May 13, 2024. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources April 30, 2024 24-00059
Apr 30, 2024
Full time
Clark College is currently accepting applications for a full-time, 12-month, exempt Executive Assistant (EA) to the Vice President in the Student Affairs department. Leading with racial equity, the Executive Assistant (EA) to the Vice President of Student Affairs (VPSA) supports and assists the division by providing a wide range of complex administrative, secretarial support services, and budget tracking for the division. This position is responsible for coordinating and supporting meetings, activities, evaluation and reporting for accreditation and strategic planning. The EA requires the ability to work with minimal direction. The position also requires a high degree of confidentiality, knowledge, and expertise in a variety of institutional interactions. The EA should demonstrate, establish, and maintain highly effective interpersonal relationships with coworkers, students, faculty, outside agencies, and the public; work in a team environment with diverse populations; proactively problem solve; communicate effectively and respectfully at all levels; cope effectively with conflict; and represent the college and its programs professionally. The EA may be responsible for training, supervising, and reviewing the work of student workers. T he current hybrid work schedule is four days on campus and one day remote. The hybrid schedule and hours are subject to change based on the needs of the college. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as the Executive Assistant to the Vice President of Student Affairs and provide the comprehensive clerical needs of the division with a high level of performance and confidentiality.
Act as liaison for the Vice President of Student Affairs with the College community, SBCTC, the Office of the Attorney General, other state agencies, businesses, educational organizations, local school districts, and other colleges and universities.
Initiate and coordinate meetings and materials for the Student Affairs Council (SAC) and Student Affairs All Staff Meetings.
Serve as the Vice President of Student Affairs’ delegate on the Academic Standards Committee (ASC).
Coordinate the Vice President’s annual administrators’ evaluation process.
Support the development of communication sent on behalf of the Vice President of Student Affairs.
Coordinate and schedule management meetings, committee meetings, and retreats. Prepare agendas, attend meetings and compose minutes, arrange appointments, and make travel arrangements as needed for Vice President, as well as the Dean of Student Engagement.
Develop and maintain current knowledge of all operations within Student Affairs, the College, the Board of Trustees, and the State. Assist in the development of procedures to facilitate adherence to policies.
Serve as liaison between the appointed Assistant Attorney General and the Committee on Student Conduct Chair. Provide logistical support for the student appeal hearing.
Oversee maintenance of complete files and index of Vice President’s correspondence and information relating to administrative responsibilities following the current guidelines for records management.
Serve as Project Manager for Student Affairs departmental operational needs as assigned.
Establish necessary codification of certain Clark College policies and procedures.
Assist in developing and provide accountability of the Vice President of Student Affairs budget—monitor and control expenditures throughout the fiscal year/biennium.
Assist the Vice President in the development of the division budget and represent the department in the College budget process. Serve as contact for division deans, directors and managers in matters involving department budgets and processes. Specifically, gathering data pertaining to expenditures, revenue for fee accounts, forecasting, payroll, tracking, compiling, and projecting. Triage and respond to inquiries, questions, concerns, and complaints sent to the VPSA.
Interpret college administrative policies and procedures to staff, students, and the public requesting information.
Research and provide responses to various internal and external requests for information.
Oversee procurement of office supplies and equipment; process and authorize purchases orders and budget transfers as needed.
Monitor department budget monthly. Prepare division-spending reports for the vice president on a regular basis, reflecting annual budget expenditures.
Support labor and other contract negotiations with appropriate levels of confidentiality.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
Associate degree AND four (4) years of experience providing high-level executive support, including budgeting, project management, office management, and report writing OR Bachelor degree in business, public administration, office management, paralegal, or related field AND three (3) years of experience providing high-level executive support, including budgeting, project management, office management, and report writing.
Experience using Microsoft Office Suite, specifically Outlook, Word, Excel, Power Point, as well as Teams, Zoom, SharePoint, and OneDrive.
Clear and effective written and verbal communication skills, including proofreading, preparing and making presentations, sharing information with small and large groups, building collaborative relationships with internal and external partners.
Ability to plan, organize, prioritize, and execute assignments in a timely manner with minimal direction in a fast- paced environment, coordinate activities and meetings, manage multiple projects simultaneously, and learn and implement appropriate college policies and procedures and state laws, codes and regulations.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $64,010-$74,117 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., May 13, 2024. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources April 30, 2024 24-00059
The College of Charleston
Charleston, South Carolina
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Biology
Job Purpose
The Administrative Assistant works collaboratively to perform administrative, financial, records management, and student services functions for the Biology Department and Environmental and Sustainability Studies Program.
Minimum Requirements
High school diploma and at least 4 years experience in administrative and financial functions. Experience working in a higher education environment is desirable. A bachelors degree may be substituted for work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general accounting and fiscal management principles; Experience with computer applications including Word and Excel; must have good organizational skills and be able to prioritize and coordinate a variety of management and administrative functions, with competing deadlines, in a timely manner; Must have good interpersonal, written and oral communication skills; Experience with Banner is desirable; Knowledge of state and federal purchasing policies is desirable;experience creating or maintaining web content is desirable
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$38,362 - $44,621
Posting Date
04/29/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024067
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15403
Job Duties
Job Duties
Activity
1. Works collaboratively with the Biology Department Business Manager and Environmental and Sustainability Studies Program Coordinator to execute business-related duties. Assists with routine fiscal administration, pCard usage, purchasing, and accounts payable. Uses Banner, eProcure and an accounting database (currently, QuickBooks) to enter detailed financial transactions for several fiscal accounts and subaccounts. Enters and receives purchase orders, tracks orders and vendor open balances, communicates with vendors and informs faculty/staff of order status, retrieves and processes invoices and payments, and submits invoices to the Controller’s Office for payment. Understands current travel policies, assists faculty, staff, students, and visitors with travel authorizations and reimbursements, submits all necessary travel documentation for approvals and/or processing, and enters travel transactions into a database. Prepares ad hoc reports as needed. Researches and assigns subaccounts to monthly Banner journal entries then enters transactions into database (currently, QuickBooks). Serves as a pCard liaison. 30% ( ENSS 2%, BIOL 28%)
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Works collaboratively with the Biology Student Services Operations Manager and under the direction of the Biology Department Chair and Environmental and Sustainability Studies Program Coordinator in course scheduling, student registrations, assignment of attributes, and maintenance of course capacities. Maintains websites and HUB sites. Manages social media accounts. Develops marketing and tabling materials for recruiting events. Sends communications to students regarding events and opportunities. Collects and files syllabi, CVs, and assessment materials for the Environmental and Sustainability Studies Program. Assists with events and reports for the Environmental and Sustainability Studies Program. 50%. ( ENSS : 45%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
50
Activity
3. Serves as primary office receptionist. In this capacity, greets walk-in visitors, responds to routine inquiries, handles incoming correspondence, phone calls, and email, redirects as needed for programs in the Biology Department and the Environmental and Sustainability Studies Program. Responsible for purchasing and maintaining office supplies, handles accounts/service calls for copy machines and shredding services. Arranges inbound and outbound shipments for faculty using Optifreight. Submits term Teaching Efforts (TEs) and tracks approval of TEs for Biology and Environmental and Sustainability Studies. Submit student worker contracts. 10% ( ENSS : 2%, BIOL 8%)
Essential or Marginal
Essential
Percent of Time
10
Activity
4. Coordinates activities associated with searches and recruitment of new faculty including correspondence, acknowledgements, placement of advertisements, etc. Compiles and maintains candidate files and coordinates interview schedules. Arranges travel accommodations and lodging reservations for job candidate interviews as well as other visiting faculty. Submits meal reimbursements. 5% ( ENSS : 1%, BIOL 4%)
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Assists Central Stores with verification and tagging of office and other capital equipment, assists Central Stores with annual inventory inspections, prepares and maintains inventory control forms for transfer or surplus of inventory items, files department lists of all capital equipment inventory as received from Central Stores. 5% ( ENSS : 0%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
5
Apr 29, 2024
Full time
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Biology
Job Purpose
The Administrative Assistant works collaboratively to perform administrative, financial, records management, and student services functions for the Biology Department and Environmental and Sustainability Studies Program.
Minimum Requirements
High school diploma and at least 4 years experience in administrative and financial functions. Experience working in a higher education environment is desirable. A bachelors degree may be substituted for work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general accounting and fiscal management principles; Experience with computer applications including Word and Excel; must have good organizational skills and be able to prioritize and coordinate a variety of management and administrative functions, with competing deadlines, in a timely manner; Must have good interpersonal, written and oral communication skills; Experience with Banner is desirable; Knowledge of state and federal purchasing policies is desirable;experience creating or maintaining web content is desirable
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$38,362 - $44,621
Posting Date
04/29/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024067
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15403
Job Duties
Job Duties
Activity
1. Works collaboratively with the Biology Department Business Manager and Environmental and Sustainability Studies Program Coordinator to execute business-related duties. Assists with routine fiscal administration, pCard usage, purchasing, and accounts payable. Uses Banner, eProcure and an accounting database (currently, QuickBooks) to enter detailed financial transactions for several fiscal accounts and subaccounts. Enters and receives purchase orders, tracks orders and vendor open balances, communicates with vendors and informs faculty/staff of order status, retrieves and processes invoices and payments, and submits invoices to the Controller’s Office for payment. Understands current travel policies, assists faculty, staff, students, and visitors with travel authorizations and reimbursements, submits all necessary travel documentation for approvals and/or processing, and enters travel transactions into a database. Prepares ad hoc reports as needed. Researches and assigns subaccounts to monthly Banner journal entries then enters transactions into database (currently, QuickBooks). Serves as a pCard liaison. 30% ( ENSS 2%, BIOL 28%)
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Works collaboratively with the Biology Student Services Operations Manager and under the direction of the Biology Department Chair and Environmental and Sustainability Studies Program Coordinator in course scheduling, student registrations, assignment of attributes, and maintenance of course capacities. Maintains websites and HUB sites. Manages social media accounts. Develops marketing and tabling materials for recruiting events. Sends communications to students regarding events and opportunities. Collects and files syllabi, CVs, and assessment materials for the Environmental and Sustainability Studies Program. Assists with events and reports for the Environmental and Sustainability Studies Program. 50%. ( ENSS : 45%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
50
Activity
3. Serves as primary office receptionist. In this capacity, greets walk-in visitors, responds to routine inquiries, handles incoming correspondence, phone calls, and email, redirects as needed for programs in the Biology Department and the Environmental and Sustainability Studies Program. Responsible for purchasing and maintaining office supplies, handles accounts/service calls for copy machines and shredding services. Arranges inbound and outbound shipments for faculty using Optifreight. Submits term Teaching Efforts (TEs) and tracks approval of TEs for Biology and Environmental and Sustainability Studies. Submit student worker contracts. 10% ( ENSS : 2%, BIOL 8%)
Essential or Marginal
Essential
Percent of Time
10
Activity
4. Coordinates activities associated with searches and recruitment of new faculty including correspondence, acknowledgements, placement of advertisements, etc. Compiles and maintains candidate files and coordinates interview schedules. Arranges travel accommodations and lodging reservations for job candidate interviews as well as other visiting faculty. Submits meal reimbursements. 5% ( ENSS : 1%, BIOL 4%)
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Assists Central Stores with verification and tagging of office and other capital equipment, assists Central Stores with annual inventory inspections, prepares and maintains inventory control forms for transfer or surplus of inventory items, files department lists of all capital equipment inventory as received from Central Stores. 5% ( ENSS : 0%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
5
The College of Charleston
Charleston, South Carolina
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
Apr 12, 2024
Full time
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $24.47 - $29.48 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the Dental Clinic Manager, the Dental Office Coordinators primary responsibility is to act in the best interest of the patient by providing patient-centered care. This includes ensuring the patient understands their treatment plan, insurance benefits, assisting with financial arrangements, preparing and sending specialty referrals, and coordination of appointments in a dental practice.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform the procedures of the dental clinic front office, including but not limited to the areas of:
Efficient Patient Service Care
Patient Registration
Casewatch Registration
Eligibility Verification
Appointment Scheduling
Communication of Dental Benefits to Patients
Incoming and outgoing referral processing
Patient Treatment presentation
Work with the clinical team to effectively manage daily patient flow
Follow and demonstrate commitment to APLAs Health policies and procedures
Create a welcoming environment in the front office
Confirm and update patient demographic, insurance eligibility, health history, and other medical information using the Casewatch and eCW Dental software programs.
Have patients complete all necessary forms and documentation necessary for registration purposes.
Explain and Communicate benefits and dental needs with patients after examinations.
Act as a mediator, assisting clients with understanding the limitations of certain services and assisting them in finding a solution to their concerns.
Assist in keeping patients' appointments on schedule by notifying the back office of patients arrival.
Answer telephone calls, make appointments, take messages, retrieve and monitor voice mail messages throughout the day.
Manage and retrieve incoming faxes in RingCentral
Coordinate transportation for patients as needed.
Obtain a breakdown of benefits and eligibility by calling the patients Insurance Company
Verify and record eligibility for the following Insurances and Manage Care plans: Medi-Cal, Liberty Dental, Access Dental, Health Net of California Dental, Cigna Dental, and Delta Dental, and all out-of-network plans
Verify if the patient is eligible for services under the Ryan White HIV/AIDS Program or My Health LA program
Update Casewatch eligibility every 6 months as required by the DHSP Program.
Ensure that all eligible patients under the RW Program sign the service agreement form required by DHSP; the following documents are required: Proof of Income, Proof of Residency, Current Diagnosis Form ( Lab work for established patients)
Coordinate and ensure all dental notes, referral information and required documentation is complete and submitted to the referral entity in a timely mannered.
Act as the petty cash custodian for the dental clinic under the supervision of the Dental Clinic Manager.
Collect payment from patients before services are rendered when necessary.
Act as liaison between dental providers and Finance Department as it relates to billing.
Assist with all Grant Funded Audits. Provide technical and administrative support for the auditors.
Work closely with management regarding client grievances and concerns about treatment.
Perform and assist as a chair-side dental assistant
Assist in maintaining OSHA and HIPAA compliance.
Assist in maintaining office and building fire/safety regulations.
Present a professional front office environment for all patients and visitors in appearance, manner, and quality of work at all times.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Must be a high school graduate or equivalent
A minimum of 1 year of recent and relevant experience working in the dental field and dental administration with a Dental Assistant Certificate or a minimum of 3 years of recent and relevant experience working in the dental field and dental administration without a Dental Assistant Certificate
Experience with patient registration and financial screening
Experience working with multiple benefits coverage programs, including private insurance and government programs
Experience working in a Federally Qualified Health Center preferred
X-ray license issued by the Dental Board of California or willing to get the license within the first 45 days of employment
Bilingual (English/Spanish) preferred
CPR Certified
Knowledge of:
Working Knowledge of Microsoft Office Software
Apply knowledge of ADA procedures and codes
Knowledge of the principals and practice of modern dentistry
General HIV/AIDS health issues
General medical and dental terminology; current ICD and CPT coding
Universal precautions and infection control
OSHA and HIPAA regulations
eClinicalWorks or similar electronic health record system
DEXIS imaging software
Ability to:
Respond with sensitivity, patience, and compassion to the special needs of the patients of our clinic
Communicate effectively and courteously with tact, diplomacy, and poise
Multitask efficiently
Follow written and oral directions
Maintain the patient appointment schedule efficiently
Work independently and responsibly
Work effectively as a team member in a busy medical/dental practice
Be self-motivated and maintain the commitment to excellence of APLA Health
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting, and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California drivers license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/veteran/transgender.
COVID-19 Vaccination and Booster or Medical/ Religious Exemption required.
Jan 05, 2024
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $24.47 - $29.48 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the Dental Clinic Manager, the Dental Office Coordinators primary responsibility is to act in the best interest of the patient by providing patient-centered care. This includes ensuring the patient understands their treatment plan, insurance benefits, assisting with financial arrangements, preparing and sending specialty referrals, and coordination of appointments in a dental practice.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform the procedures of the dental clinic front office, including but not limited to the areas of:
Efficient Patient Service Care
Patient Registration
Casewatch Registration
Eligibility Verification
Appointment Scheduling
Communication of Dental Benefits to Patients
Incoming and outgoing referral processing
Patient Treatment presentation
Work with the clinical team to effectively manage daily patient flow
Follow and demonstrate commitment to APLAs Health policies and procedures
Create a welcoming environment in the front office
Confirm and update patient demographic, insurance eligibility, health history, and other medical information using the Casewatch and eCW Dental software programs.
Have patients complete all necessary forms and documentation necessary for registration purposes.
Explain and Communicate benefits and dental needs with patients after examinations.
Act as a mediator, assisting clients with understanding the limitations of certain services and assisting them in finding a solution to their concerns.
Assist in keeping patients' appointments on schedule by notifying the back office of patients arrival.
Answer telephone calls, make appointments, take messages, retrieve and monitor voice mail messages throughout the day.
Manage and retrieve incoming faxes in RingCentral
Coordinate transportation for patients as needed.
Obtain a breakdown of benefits and eligibility by calling the patients Insurance Company
Verify and record eligibility for the following Insurances and Manage Care plans: Medi-Cal, Liberty Dental, Access Dental, Health Net of California Dental, Cigna Dental, and Delta Dental, and all out-of-network plans
Verify if the patient is eligible for services under the Ryan White HIV/AIDS Program or My Health LA program
Update Casewatch eligibility every 6 months as required by the DHSP Program.
Ensure that all eligible patients under the RW Program sign the service agreement form required by DHSP; the following documents are required: Proof of Income, Proof of Residency, Current Diagnosis Form ( Lab work for established patients)
Coordinate and ensure all dental notes, referral information and required documentation is complete and submitted to the referral entity in a timely mannered.
Act as the petty cash custodian for the dental clinic under the supervision of the Dental Clinic Manager.
Collect payment from patients before services are rendered when necessary.
Act as liaison between dental providers and Finance Department as it relates to billing.
Assist with all Grant Funded Audits. Provide technical and administrative support for the auditors.
Work closely with management regarding client grievances and concerns about treatment.
Perform and assist as a chair-side dental assistant
Assist in maintaining OSHA and HIPAA compliance.
Assist in maintaining office and building fire/safety regulations.
Present a professional front office environment for all patients and visitors in appearance, manner, and quality of work at all times.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Must be a high school graduate or equivalent
A minimum of 1 year of recent and relevant experience working in the dental field and dental administration with a Dental Assistant Certificate or a minimum of 3 years of recent and relevant experience working in the dental field and dental administration without a Dental Assistant Certificate
Experience with patient registration and financial screening
Experience working with multiple benefits coverage programs, including private insurance and government programs
Experience working in a Federally Qualified Health Center preferred
X-ray license issued by the Dental Board of California or willing to get the license within the first 45 days of employment
Bilingual (English/Spanish) preferred
CPR Certified
Knowledge of:
Working Knowledge of Microsoft Office Software
Apply knowledge of ADA procedures and codes
Knowledge of the principals and practice of modern dentistry
General HIV/AIDS health issues
General medical and dental terminology; current ICD and CPT coding
Universal precautions and infection control
OSHA and HIPAA regulations
eClinicalWorks or similar electronic health record system
DEXIS imaging software
Ability to:
Respond with sensitivity, patience, and compassion to the special needs of the patients of our clinic
Communicate effectively and courteously with tact, diplomacy, and poise
Multitask efficiently
Follow written and oral directions
Maintain the patient appointment schedule efficiently
Work independently and responsibly
Work effectively as a team member in a busy medical/dental practice
Be self-motivated and maintain the commitment to excellence of APLA Health
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting, and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California drivers license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/veteran/transgender.
COVID-19 Vaccination and Booster or Medical/ Religious Exemption required.
Clark College’s Social Science and Fine Arts (SOFA) unit is currently accepting applications for a full-time, permanent classified Administrative Assistant 3.
This position provides administrative and general office support to students and faculty in the Social Sciences Division, Behavioral Sciences Division, the Bachelor of Applied Science in Human Services program, and the Bachelor of Applied Science in Teacher Education program ensuring consistent division, program, and unit-wide operations. The Administrative Assistant 3 serves as a point of contact and resource to faculty, students, staff, and the community with information on the departments and programs within the Social and Behavioral Sciences divisions. This position reports directly to the SOFA Unit Operations Manager. This position has an opportunity for a hybrid schedule with the option of a combination of two days worked from home and three days worked in the office; working hours are Monday-Friday from 8 am - 5 pm.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
In support of the SOFA unit act as liaison between the following college departments; Facilities, Bookstore, Security, Business Services, Environmental Health and Safety, ComMark, Human Resources, Information Technology, Library, Teaching and Learning Center, eLearning, Tutoring Services, Office of Instruction, Academic Services, Office of Diversity and Equity, and Student Affairs including Enrollment Services, Registration, Financial Aid, Advising, Entry Services, Workforce Education, Veterans Resource Center, DSS, and Counseling Health Center.
Evaluate costs and/or purchases for equipment, supplies, faculty development, travel, and estimate needs for supplies, equipment, and projects.
Maintain, monitor, reconcile and initiate corrections for the department budgets as well as any specified dedicated fee and foundation accounts, assign appropriate budget accounts, initiate transfers as appropriate.
Assist division chair(s) with orientation and training of new faculty, work with new adjunct faculty to setup email, voicemail, keys, copier set-up, computer requirements and other necessary paperwork.
Initiate bookstore orders, purchase requests, Foundation check requests, invoice vouchers, work order requests, key requests, personnel action forms, special assignment agreements, travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures.
Manage division, department, and program email distribution lists; update as needed including OU Campus web support for division, department, and program sites, maintain and upload reports to individual website for Behavioral Sciences and Social Sciences Divisions
Calendar management, schedule and arrange meetings, coordinate travel including identifying registration costs, meals, transportation, mileage, hotel, per diem as well as any other miscellaneous cost related to travel.
Facilitate orientation and training of new faculty, assist as needed regarding class schedule planning, maintain accurate student files for program applications and selected students, and provide support to students selected into the program.
Serve as administrator of the SOFA EvaluationKIT process, build quarterly project for student evaluations of unit faculty, compile and input data, monitor response rates, download reports upon project completion, and distribute report summaries in accordance with established schedule and Save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality.
Prepare and process documents and ctcLink requests such as purchasing, requisitions, travel requests expense vouchers, and faculty leave forms.
Provide office reception, respond to inquiries, and make referrals; furnish clear and accurate information on college policies and procedures.
Provide support for the College’s Honor’s Program. Coordinate with unit Dean to update honors spreadsheet, create Change of Registration forms, fill out PAFs for stipends, etc.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
Two (2) years of increasingly responsible experience in office/clerical, secretarial or general administrative work.
Proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, and SharePoint.
Provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
Effectively build and maintain strong relationships with a variety of diverse people and use intelligence, common sense, and tenacity to solve difficult or complicated challenges.
JOB READINESS/WORKING CONDITIONS:
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to produce accurate and timely work with minimal supervision.
Ability to identify issues and offer alternative solutions; inform supervisor of problems.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $3,376 - $4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 105G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., January 16, 2024.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
December 15, 2023 (updated)
23-00131
Dec 15, 2023
Full time
Clark College’s Social Science and Fine Arts (SOFA) unit is currently accepting applications for a full-time, permanent classified Administrative Assistant 3.
This position provides administrative and general office support to students and faculty in the Social Sciences Division, Behavioral Sciences Division, the Bachelor of Applied Science in Human Services program, and the Bachelor of Applied Science in Teacher Education program ensuring consistent division, program, and unit-wide operations. The Administrative Assistant 3 serves as a point of contact and resource to faculty, students, staff, and the community with information on the departments and programs within the Social and Behavioral Sciences divisions. This position reports directly to the SOFA Unit Operations Manager. This position has an opportunity for a hybrid schedule with the option of a combination of two days worked from home and three days worked in the office; working hours are Monday-Friday from 8 am - 5 pm.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
In support of the SOFA unit act as liaison between the following college departments; Facilities, Bookstore, Security, Business Services, Environmental Health and Safety, ComMark, Human Resources, Information Technology, Library, Teaching and Learning Center, eLearning, Tutoring Services, Office of Instruction, Academic Services, Office of Diversity and Equity, and Student Affairs including Enrollment Services, Registration, Financial Aid, Advising, Entry Services, Workforce Education, Veterans Resource Center, DSS, and Counseling Health Center.
Evaluate costs and/or purchases for equipment, supplies, faculty development, travel, and estimate needs for supplies, equipment, and projects.
Maintain, monitor, reconcile and initiate corrections for the department budgets as well as any specified dedicated fee and foundation accounts, assign appropriate budget accounts, initiate transfers as appropriate.
Assist division chair(s) with orientation and training of new faculty, work with new adjunct faculty to setup email, voicemail, keys, copier set-up, computer requirements and other necessary paperwork.
Initiate bookstore orders, purchase requests, Foundation check requests, invoice vouchers, work order requests, key requests, personnel action forms, special assignment agreements, travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures.
Manage division, department, and program email distribution lists; update as needed including OU Campus web support for division, department, and program sites, maintain and upload reports to individual website for Behavioral Sciences and Social Sciences Divisions
Calendar management, schedule and arrange meetings, coordinate travel including identifying registration costs, meals, transportation, mileage, hotel, per diem as well as any other miscellaneous cost related to travel.
Facilitate orientation and training of new faculty, assist as needed regarding class schedule planning, maintain accurate student files for program applications and selected students, and provide support to students selected into the program.
Serve as administrator of the SOFA EvaluationKIT process, build quarterly project for student evaluations of unit faculty, compile and input data, monitor response rates, download reports upon project completion, and distribute report summaries in accordance with established schedule and Save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality.
Prepare and process documents and ctcLink requests such as purchasing, requisitions, travel requests expense vouchers, and faculty leave forms.
Provide office reception, respond to inquiries, and make referrals; furnish clear and accurate information on college policies and procedures.
Provide support for the College’s Honor’s Program. Coordinate with unit Dean to update honors spreadsheet, create Change of Registration forms, fill out PAFs for stipends, etc.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
Two (2) years of increasingly responsible experience in office/clerical, secretarial or general administrative work.
Proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, and SharePoint.
Provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
Effectively build and maintain strong relationships with a variety of diverse people and use intelligence, common sense, and tenacity to solve difficult or complicated challenges.
JOB READINESS/WORKING CONDITIONS:
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to produce accurate and timely work with minimal supervision.
Ability to identify issues and offer alternative solutions; inform supervisor of problems.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $3,376 - $4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 105G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., January 16, 2024.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
December 15, 2023 (updated)
23-00131
POSITION SUMMARY:
To support the operations of APLA Health & Wellness (APLA Health) including the Board of Directors (Board), Executive Management (EMT) and Senior Management (SMT) Teams, and JAEDI (Justice, Anti-Racism, Equity, Diversity and Inclusion) Committee. Assist with some administrative duties for the CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Board of Directors:
Using the On Board software program, and working with the Board Chair, Vice Chair and CEO schedule all APLA Health Board meetings; including full Board meetings, Executive and other Board standing committee meetings, Board retreats, Board orientations, and Board ad hoc committee meetings.
Working with the CEO and other EMT members, prepare and distribute notices of upcoming meetings, agendas (including Board Resolutions and Minutes) and other materials. Send reminder notices to Board members of upcoming meetings. Coordinate with the Board Chair and Vice Chair, other Executive Team staff to prepare and distribute the monthly board information packet.
Attend all Board and committee meetings, record attendance and votes. Prepare draft minutes of all meetings for review by the CEO and / or Board Chair or committee chair and then approval by the Board or appropriate committee.
Organize all Board and other committee meetings including logistics, catering, video and conference call capabilities. Manage the planning for all Board-related events, including offsite meetings, orientations, dinners and retreats. Attend any and all Board events as needed. Attend other APLA Health events where Board members are present as needed and when appropriate.
Executive Management Team / Senior Management Team –
Working with the CEO prepare and distribute notices of upcoming EMT and SMT meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to team members of upcoming meetings.
Attend all EMT and SMT meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the CEO and Committee.
JAEDI –
Working with the JAEDI Co Chairs prepare and distribute notices of upcoming meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to Committee members of upcoming meetings.
Attend all JAEDI meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the Co Chairs and Committee.
Facilitate the distribution of information to the Board from the CEO, Board chair, and other Board members.
Ensure the efficient and accurate record-keeping of all Board, committee, EMT, SMT and JAEDI activities.
Under the guidance of the CEO or other members of EMT, facilitate the completion of various licensing and other applications (including grant applications) to local, state and federal authorities (including HRSA, the State of California, local governmental authorities etc.) with a particular focus on those applications that require information and submittals from APLA Health Board members.
With the assistance of the CEO and outside counsel monitor the legal operating requirements of APLA Health; particularly those directly applicable to the Board under Federal, State and local laws and regulations, the APLA Health bylaws, Federally Qualified Health Center (FQHC) rules and regulations.
Under the guidance of the CEO facilitate the review and approval of letters of support from other FQHC’s. Under the guidance of the CEO prepare and distribute official correspondence from APLA Health with outside entities including governmental authorities, other non-profit partners, vendors, donors, etc.)
Provide administrative support when needed for “special projects” including HRSA service area competition applications, HRSA official site visits, HRSA scope change applications, state of California licensing applications, large grant applications, etc.
Provide advice to Board officers, committee Chairs and the CEO regarding legal requirements and Rules of Order for conducting the business of the Board and all Committees.
Maintain an annual calendar of all Board approval requirements pursuant to California law, the APLA Health bylaws, as well as FQHC rules and regulations. Coordinate/ facilitate the timely review by and approval by staff and the Board of all required approvals.
Serve as a resource for Board Members; answer questions, take messages, return phone calls or in any other way assist members with their board responsibilities including in some cases fundraising on behalf of APLA. Handle incoming and outgoing mail, faxes, and documents as they pertain to the Board.
Provide high-level administrative support in helping managing the schedule, travel and expenses for the CEO. Assist with communication between CEO and the Board, EMT, SMT and JAEDI and between CEO and all outside parties.
Help support the CEO in their participation in external groups including boards of directors, advisory, planning and other committees, etc.
Maintain Board, EMT, and SMT contact information
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Significant Executive Assistant experience required, preferably in an environment where contact with high profile individuals and community leaders is common. Strong organizational skills and writing skills required. Experience in a legal environment and / or working with a sophisticated board of directors preferred. High school/GED diploma required. College graduate preferred. Ability to work some evenings and weekends.
Strong Knowledge of:
Office systems and procedures, office machines, computer skills, and advanced MS Office skills (Outlook, Word, Excel, and Power Point) required. Operational and procedural knowledge of for or non-profit boards of directors preferred. Experience with video conferencing systems (Zoom, Teams, etc.) required.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is hybrid work position requiring three days per week (on average) in the office. The balance between in office and remote may vary from week to week depending on work priorities and CEO schedule. Schedule includes working nights and weekends as needed. This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. Some local travel required.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster required or medical/religious exemption.
Equal Opportunity Employer: minority/female/transgender/disability/veteran.
Oct 12, 2023
Full time
POSITION SUMMARY:
To support the operations of APLA Health & Wellness (APLA Health) including the Board of Directors (Board), Executive Management (EMT) and Senior Management (SMT) Teams, and JAEDI (Justice, Anti-Racism, Equity, Diversity and Inclusion) Committee. Assist with some administrative duties for the CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Board of Directors:
Using the On Board software program, and working with the Board Chair, Vice Chair and CEO schedule all APLA Health Board meetings; including full Board meetings, Executive and other Board standing committee meetings, Board retreats, Board orientations, and Board ad hoc committee meetings.
Working with the CEO and other EMT members, prepare and distribute notices of upcoming meetings, agendas (including Board Resolutions and Minutes) and other materials. Send reminder notices to Board members of upcoming meetings. Coordinate with the Board Chair and Vice Chair, other Executive Team staff to prepare and distribute the monthly board information packet.
Attend all Board and committee meetings, record attendance and votes. Prepare draft minutes of all meetings for review by the CEO and / or Board Chair or committee chair and then approval by the Board or appropriate committee.
Organize all Board and other committee meetings including logistics, catering, video and conference call capabilities. Manage the planning for all Board-related events, including offsite meetings, orientations, dinners and retreats. Attend any and all Board events as needed. Attend other APLA Health events where Board members are present as needed and when appropriate.
Executive Management Team / Senior Management Team –
Working with the CEO prepare and distribute notices of upcoming EMT and SMT meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to team members of upcoming meetings.
Attend all EMT and SMT meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the CEO and Committee.
JAEDI –
Working with the JAEDI Co Chairs prepare and distribute notices of upcoming meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to Committee members of upcoming meetings.
Attend all JAEDI meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the Co Chairs and Committee.
Facilitate the distribution of information to the Board from the CEO, Board chair, and other Board members.
Ensure the efficient and accurate record-keeping of all Board, committee, EMT, SMT and JAEDI activities.
Under the guidance of the CEO or other members of EMT, facilitate the completion of various licensing and other applications (including grant applications) to local, state and federal authorities (including HRSA, the State of California, local governmental authorities etc.) with a particular focus on those applications that require information and submittals from APLA Health Board members.
With the assistance of the CEO and outside counsel monitor the legal operating requirements of APLA Health; particularly those directly applicable to the Board under Federal, State and local laws and regulations, the APLA Health bylaws, Federally Qualified Health Center (FQHC) rules and regulations.
Under the guidance of the CEO facilitate the review and approval of letters of support from other FQHC’s. Under the guidance of the CEO prepare and distribute official correspondence from APLA Health with outside entities including governmental authorities, other non-profit partners, vendors, donors, etc.)
Provide administrative support when needed for “special projects” including HRSA service area competition applications, HRSA official site visits, HRSA scope change applications, state of California licensing applications, large grant applications, etc.
Provide advice to Board officers, committee Chairs and the CEO regarding legal requirements and Rules of Order for conducting the business of the Board and all Committees.
Maintain an annual calendar of all Board approval requirements pursuant to California law, the APLA Health bylaws, as well as FQHC rules and regulations. Coordinate/ facilitate the timely review by and approval by staff and the Board of all required approvals.
Serve as a resource for Board Members; answer questions, take messages, return phone calls or in any other way assist members with their board responsibilities including in some cases fundraising on behalf of APLA. Handle incoming and outgoing mail, faxes, and documents as they pertain to the Board.
Provide high-level administrative support in helping managing the schedule, travel and expenses for the CEO. Assist with communication between CEO and the Board, EMT, SMT and JAEDI and between CEO and all outside parties.
Help support the CEO in their participation in external groups including boards of directors, advisory, planning and other committees, etc.
Maintain Board, EMT, and SMT contact information
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Significant Executive Assistant experience required, preferably in an environment where contact with high profile individuals and community leaders is common. Strong organizational skills and writing skills required. Experience in a legal environment and / or working with a sophisticated board of directors preferred. High school/GED diploma required. College graduate preferred. Ability to work some evenings and weekends.
Strong Knowledge of:
Office systems and procedures, office machines, computer skills, and advanced MS Office skills (Outlook, Word, Excel, and Power Point) required. Operational and procedural knowledge of for or non-profit boards of directors preferred. Experience with video conferencing systems (Zoom, Teams, etc.) required.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is hybrid work position requiring three days per week (on average) in the office. The balance between in office and remote may vary from week to week depending on work priorities and CEO schedule. Schedule includes working nights and weekends as needed. This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. Some local travel required.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster required or medical/religious exemption.
Equal Opportunity Employer: minority/female/transgender/disability/veteran.
Dental Hygienist
Competitive Salary DOQ + Full-Time County Benefits .
Olde Towne Medical and Dental Center seeks an individual to perform dental care to patients in all facets of a general dental practice to treat, prevent and educate dental health issues.
Responsibilities:
Performs scalings, root planning and polishes natural and restored teeth using hand instruments, rotary instruments, prophy jets and ultrasonic devices; applies sealants.
Performs an original or clinical examination of teeth and surrounding tissues; performs subgingival irrigation or subgingival application of Schedule VI medicinal agents in accordance with the Code of Virginia.
Assists with placement and removal of elastic orthodontic separators; educates patients on proper handling and care of orthodontic materials; and educates patients in placement and removal of retainers and appliances after fitting.
May serve as chairside assistant aiding the dentist’s treatment by concurrently performing supporting actions during routine and surgical procedures.
Assists in the development of clinical quality improvement (CQI) activities and clinical protocols and procedures.
Plans and provides patient education and case management to ensure patient compliance with the plan of treatment; teaches dental health promotion, disease prevention and personal responsibility for care.
Staffs County shelters during emergencies and emergency situations, as long as the staff is available
Maintain dental equipment and sharpen and sterilize dental instruments.
Record and review patient medical histories.
Assist in managing dental emergencies, provide appropriate interim care and make arrangements for further treatment as necessary.
Requirements
Any combination of education or experience equivalent to a high school diploma and some experience in general clerical work or one year in a medical or dental setting; experience as dental assistant preferred.
Must possess reliable transportation to work site(s).
Must be licensed in the State of Virginia as Dental Hygienist.
Must possess or obtain CPR certification within six weeks of employment.
Knowledge of dental health principles and practices, wellness concepts and community resources.
Ability to work independently, and as a team member under pressure in a fast-paced clinic setting; establish and maintain effective working relationships with the dentist, other co-workers, volunteers, and the public; work and communicate effectively with persons of various multicultural and socioeconomic and educational backgrounds; effectively communicate both orally and in writing.
Click here for the full job description. Accepting applications until the position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Aug 07, 2023
Full time
Dental Hygienist
Competitive Salary DOQ + Full-Time County Benefits .
Olde Towne Medical and Dental Center seeks an individual to perform dental care to patients in all facets of a general dental practice to treat, prevent and educate dental health issues.
Responsibilities:
Performs scalings, root planning and polishes natural and restored teeth using hand instruments, rotary instruments, prophy jets and ultrasonic devices; applies sealants.
Performs an original or clinical examination of teeth and surrounding tissues; performs subgingival irrigation or subgingival application of Schedule VI medicinal agents in accordance with the Code of Virginia.
Assists with placement and removal of elastic orthodontic separators; educates patients on proper handling and care of orthodontic materials; and educates patients in placement and removal of retainers and appliances after fitting.
May serve as chairside assistant aiding the dentist’s treatment by concurrently performing supporting actions during routine and surgical procedures.
Assists in the development of clinical quality improvement (CQI) activities and clinical protocols and procedures.
Plans and provides patient education and case management to ensure patient compliance with the plan of treatment; teaches dental health promotion, disease prevention and personal responsibility for care.
Staffs County shelters during emergencies and emergency situations, as long as the staff is available
Maintain dental equipment and sharpen and sterilize dental instruments.
Record and review patient medical histories.
Assist in managing dental emergencies, provide appropriate interim care and make arrangements for further treatment as necessary.
Requirements
Any combination of education or experience equivalent to a high school diploma and some experience in general clerical work or one year in a medical or dental setting; experience as dental assistant preferred.
Must possess reliable transportation to work site(s).
Must be licensed in the State of Virginia as Dental Hygienist.
Must possess or obtain CPR certification within six weeks of employment.
Knowledge of dental health principles and practices, wellness concepts and community resources.
Ability to work independently, and as a team member under pressure in a fast-paced clinic setting; establish and maintain effective working relationships with the dentist, other co-workers, volunteers, and the public; work and communicate effectively with persons of various multicultural and socioeconomic and educational backgrounds; effectively communicate both orally and in writing.
Click here for the full job description. Accepting applications until the position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work 2-4 days a week. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The High Ambition Coalition for Nature and People (HAC) ( www.hacfornatureandpeople.org/home ) is an intergovernmental group of more than 100 countries—co-chaired by Costa Rica and France, with the United Kingdom as Ocean co-chair— championing a global deal for nature and people with the central goal of protecting at least 30 percent of the world’s land and ocean area by 2030. The 30x30 target is a global target which aims to halt the accelerating loss of species and protect vital ecosystems that are the source of our economic security.
Job Highlight:
As the Executive Assistant, you will facilitate the operations of the HAC Secretariat by providing administrative support to the Secretariat Director. Working in close coordination with the Director, you will help prepare travel, event, and meeting materials. You will be the primary contact for internal stakeholders and play an important coordination role. Employed by the World Resources Institute (WRI), you will be based at the offices of the Global Environment Facility (GEF) in Washington, DC. The HAC Secretariat is co-hosted by WRI and the GEF. You will report to the Secretariat Director.
What you will do: Administrative support (40%)
Manage all travel bookings including securing travel visas and advising on travel immunizations as needed
Prepare and monitor expense reports and timesheets
Help organize meetings, including supporting creation of agendas
Undertake special projects in consultation with the Director
Operations (30%)
Maintain email lists and manage software accounts (Salesforce, Slack, Monday, etc.)
Ensure content is up to date on the initiative’s wiki site and intranet page
Support other operations activities when staff are backlogged by processing sub-agreement requests, payment requests, invoices, etc.
Serve as a trusted ‘go-to’ person for advice on internal processes
Meeting and event coordination (30%)
Help organize meetings and events
Ensure smooth execution of HAC-related events through planning, logistics, outreach and preparation of background material
Provide technical, AV support for both in-person and online meetings
Participate in meetings by recording decisions and next steps, distributing notes to participants, and following up to ensure next steps are taken.
What you will need:
Education: You have completed a bachelor’s degree
Experience:
You have 3+ year’s relevant experience in an Executive Assistant position or in administrative support
You have experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and web-based communications (e.g., Zoom, Teams)
You have experience working with internationally dispersed teams
You have experience providing administrative support, including scheduling and facilitating meetings
Languages: you are proficient in written and spoken English. Additional language skills in French or Spanish are desirable.
Potential salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive renumeration and benefits package.
How to Apply: Please submit a resume with a cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 07, 2023
Full time
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work 2-4 days a week. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The High Ambition Coalition for Nature and People (HAC) ( www.hacfornatureandpeople.org/home ) is an intergovernmental group of more than 100 countries—co-chaired by Costa Rica and France, with the United Kingdom as Ocean co-chair— championing a global deal for nature and people with the central goal of protecting at least 30 percent of the world’s land and ocean area by 2030. The 30x30 target is a global target which aims to halt the accelerating loss of species and protect vital ecosystems that are the source of our economic security.
Job Highlight:
As the Executive Assistant, you will facilitate the operations of the HAC Secretariat by providing administrative support to the Secretariat Director. Working in close coordination with the Director, you will help prepare travel, event, and meeting materials. You will be the primary contact for internal stakeholders and play an important coordination role. Employed by the World Resources Institute (WRI), you will be based at the offices of the Global Environment Facility (GEF) in Washington, DC. The HAC Secretariat is co-hosted by WRI and the GEF. You will report to the Secretariat Director.
What you will do: Administrative support (40%)
Manage all travel bookings including securing travel visas and advising on travel immunizations as needed
Prepare and monitor expense reports and timesheets
Help organize meetings, including supporting creation of agendas
Undertake special projects in consultation with the Director
Operations (30%)
Maintain email lists and manage software accounts (Salesforce, Slack, Monday, etc.)
Ensure content is up to date on the initiative’s wiki site and intranet page
Support other operations activities when staff are backlogged by processing sub-agreement requests, payment requests, invoices, etc.
Serve as a trusted ‘go-to’ person for advice on internal processes
Meeting and event coordination (30%)
Help organize meetings and events
Ensure smooth execution of HAC-related events through planning, logistics, outreach and preparation of background material
Provide technical, AV support for both in-person and online meetings
Participate in meetings by recording decisions and next steps, distributing notes to participants, and following up to ensure next steps are taken.
What you will need:
Education: You have completed a bachelor’s degree
Experience:
You have 3+ year’s relevant experience in an Executive Assistant position or in administrative support
You have experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and web-based communications (e.g., Zoom, Teams)
You have experience working with internationally dispersed teams
You have experience providing administrative support, including scheduling and facilitating meetings
Languages: you are proficient in written and spoken English. Additional language skills in French or Spanish are desirable.
Potential salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive renumeration and benefits package.
How to Apply: Please submit a resume with a cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Collections Archivist – Hope College Library (11 month non-tenure track faculty position) Hope College seeks a Collections Archivist who is passionate about the power of telling stories through institutional and historical records of the past. This position will work with the traditional processing of archival materials as well as exciting digital projects, and provide support for student and faculty research. This position reports to the Director of Special Collections. Responsibilities include:
Maintaining the collections of the Joint Archives of Holland – accessioning new archival materials, processing physical and digital collections, developing processing priorities, and facilitating a records management program
Providing research services to students, faculty, staff, and community members
Hiring, training, and supervising student assistants
Coordinating digital projects with the library’s technical services and digital initiatives team.
The Archives are housed in the Theil Research Center on Hope College’s campus and at the Van Wylen Library. It serves as a regional center for local history research, specializing in Hope College, the history of the Dutch in America and the Holland, Michigan, area. The collections include works and writings from Hope College students and faculty, records from administrative offices, photographs, recordings, and videos documenting the history of the College from 1866 to present, and Reformed Church in America missionaries. ArchiveSpace was implemented in 2021 and many of the digitized materials are held in Digital Commons and in Artstor Public Collections , two online repositories.
Qualifications
Required:
ALA -accredited MILS / MLS with specialized archival training as a part of MILS degree or certificate program.
Experience in archives including some combination of experience and course work with archival processing, electronic records management, digitization and reference services.
Excellent oral and written communications skills; demonstrated ability to work as a part of a team.
Ability to understand diverse perspectives and the significance of differences and complexities in background, cultures, values and viewpoints as the foundation for an inclusive environment.
An understanding of and commitment to the undergraduate liberal arts college, the Mission of Hope College, and the historic Christian faith.
Preferred:
Demonstrated knowledge of computer applications including digital audio and visual reproduction software tools and current archival software systems such as Archon, Archivists’ Toolkit or ArchivesSpace.
Knowledge of records management and/or digital asset management
Application Instructions:
This position would begin July 1, 2023 Applications are accepted online at www.hope.edu/jobs . Candidates will be considered as long as all requirements are met by start date. Applicants should upload:
Cover letter of application addressed to the Search Committee Chair, Jenifer Holman
A CV
Unofficial transcripts
A statement responding to Hope College’s mission statement , addressing how candidate would support two core dimensions of the mission: (a) candidate’s engagement with Hope College’s Christian Aspirations , and (b) candidate’s interest in the global and multicultural dimension with particular attention to diversity and inclusion.
In addition, please enter the contact information for three references on the application (including current email addresses). Those references will be contacted before on-campus interviews.
Review of applications will begin immediately upon application submission, and will continue until the position is filled. For full consideration, the deadline to apply is Feb 13, 2023. Inquiries regarding this position or Hope College may be directed to Jenifer Holman at holman@hope.edu or 616-395-7790.
Jan 30, 2023
Full time
Collections Archivist – Hope College Library (11 month non-tenure track faculty position) Hope College seeks a Collections Archivist who is passionate about the power of telling stories through institutional and historical records of the past. This position will work with the traditional processing of archival materials as well as exciting digital projects, and provide support for student and faculty research. This position reports to the Director of Special Collections. Responsibilities include:
Maintaining the collections of the Joint Archives of Holland – accessioning new archival materials, processing physical and digital collections, developing processing priorities, and facilitating a records management program
Providing research services to students, faculty, staff, and community members
Hiring, training, and supervising student assistants
Coordinating digital projects with the library’s technical services and digital initiatives team.
The Archives are housed in the Theil Research Center on Hope College’s campus and at the Van Wylen Library. It serves as a regional center for local history research, specializing in Hope College, the history of the Dutch in America and the Holland, Michigan, area. The collections include works and writings from Hope College students and faculty, records from administrative offices, photographs, recordings, and videos documenting the history of the College from 1866 to present, and Reformed Church in America missionaries. ArchiveSpace was implemented in 2021 and many of the digitized materials are held in Digital Commons and in Artstor Public Collections , two online repositories.
Qualifications
Required:
ALA -accredited MILS / MLS with specialized archival training as a part of MILS degree or certificate program.
Experience in archives including some combination of experience and course work with archival processing, electronic records management, digitization and reference services.
Excellent oral and written communications skills; demonstrated ability to work as a part of a team.
Ability to understand diverse perspectives and the significance of differences and complexities in background, cultures, values and viewpoints as the foundation for an inclusive environment.
An understanding of and commitment to the undergraduate liberal arts college, the Mission of Hope College, and the historic Christian faith.
Preferred:
Demonstrated knowledge of computer applications including digital audio and visual reproduction software tools and current archival software systems such as Archon, Archivists’ Toolkit or ArchivesSpace.
Knowledge of records management and/or digital asset management
Application Instructions:
This position would begin July 1, 2023 Applications are accepted online at www.hope.edu/jobs . Candidates will be considered as long as all requirements are met by start date. Applicants should upload:
Cover letter of application addressed to the Search Committee Chair, Jenifer Holman
A CV
Unofficial transcripts
A statement responding to Hope College’s mission statement , addressing how candidate would support two core dimensions of the mission: (a) candidate’s engagement with Hope College’s Christian Aspirations , and (b) candidate’s interest in the global and multicultural dimension with particular attention to diversity and inclusion.
In addition, please enter the contact information for three references on the application (including current email addresses). Those references will be contacted before on-campus interviews.
Review of applications will begin immediately upon application submission, and will continue until the position is filled. For full consideration, the deadline to apply is Feb 13, 2023. Inquiries regarding this position or Hope College may be directed to Jenifer Holman at holman@hope.edu or 616-395-7790.
Title : Kauaʻi County Administrator
Position Number : 89216
Hiring Unit : College of Tropical Agriculture and Human Resources
Location : Kauaʻi Agricultural Research & Extension Station
Date Posted : December 14, 2022 *Readvertisement
Closing Date : Continuous recruitment until filled; selection starts February 19, 2023
Salary : Depends on Experience; EM Salary Schedules (https://www.hawaii.edu/ohr/documents/13028)
Full Time/Part Time : Full Time
Temporary/Permanen t : Permanent
Other Conditions : To begin approximately April 1, 2023 or soon thereafter. Renewal dependent upon satisfactory performance and availability of funds. For best consideration, all application materials should be submitted by 11:59pm on February 19, 2023.
As the founding College of the University of Hawai‘i in 1907, CTAHR is central to the land-grant mission of UH Mānoa. It is the premier resource for tropical and/or island agricultural systems and natural resources management in the Asia-Pacific region, and provides a strong research, outreach/extension and educational programs that support and foster tropical agricultural systems for viable communities, a diversified economy, and a healthy environment. (For more information about the University of Hawaiʻi at Mānoa and the College, please go to www.manoa.hawaii.edu and https://cms.ctahr.hawaii.edu/).
Duties and Responsibilities :
Develops objectives, priorities and plans for CTAHR research and extension programs with emphasis upon the needs of the county.
Coordinates with the appropriate department chairperson if instruction is to be carried out locally or by distance education.
Participates with CTAHR department chairpersons and the Dean’s office in the development of statewide plans for the development of agricultural industries, commodities and natural and human resources to assure coordination between county and state plans.
Reviews and recommends funding for annual county plans of work and projects prepared by faculty members in the county based on county plans and priorities.
Monitors and evaluates county programs and prepares reports in accordance with federal, state, University and CTAHR regulations and requirements.
Organizes CTAHR county staff and faculty participation in county projects and community development and improvement activities.
Exercises academic and professional leadership in planning and carrying out program activities based on professional respect and trust and principles of academic responsibility and collegiality.
Exercises independent judgment in handling a wide variety of problems involving a highly diverse population of clientele groups and individuals.
Responsible for the operations and maintenance of research stations and extension offices.
Collaborates with the CTAHR Dean’s office and other county administrators to assure uniform, statewide policies, procedures, and regulatory compliance.
Responsible for repairs and maintenance of facilities and equipment and recommends CIP projects as necessary.
Hires, supervises and evaluates county secretarial staff, farm manager, and agricultural technicians in conjunction with the farm manager.
In partnership with the department chair, determines priorities for hiring of county-based faculty, development of position descriptions, identifying search committee participants and reviewing search committee recommendations to hire; and/or may submit individual hiring recommendations, as needed.
Responsible for custody, allocation and maintenance of budgets, space, equipment, and facilities for all research, extension, and instruction activities in the county.
Provides assessment of all county-based faculty in the promotion and tenure process to the dean.
Assesses all county-based APT's in the evaluation process.
Administers other applicable fiscal and personnel policies and procedures.
Officially represents the College in dealings with the county government, federal and state agencies (including regulatory agencies) located in the county, various advisory groups, industry and community organizations and leaders, and the general public. Maintains an effective working relation with these organizations and individuals.
Serves as a public service leader in the community and interacts with other leadership segments in the county.
Represents county interests in the planning and program activities of the College.
Secures resources to support county-based programs and projects from extramural sources.
Markets CTAHR programs and activities.
Conducts special projects of importance to the College. These projects may include scholarly work in research, instruction or outreach as they relate to Kauaʻi County.
Performs other duties as necessary and as delegated by the Dean, CTAHR.
Minimum Qualifications :
Master’s degree or higher in an area related to agriculture, natural resource management or human resources.
Attained the academic rank of I4 (associate professor) or R4 and/or A4; or has demonstrated a record of comparable professional experience prior to appointment.
Professional administrative experience such as 4H Director, Graduate Chair, Undergraduate Chair, Department Chair, County Administrator, Assistant Dean, etc.;
Knowledge and experience with applied research and extension programs;
Ability to plan and implement programs and projects for the benefit of Kauai County;
Ability to establish and maintain effective relationships with the public and volunteers;
Ability to make independent judgments and decisions;
Ability to provide academic, programmatic and professional leadership and mentorship.
Desirable Qualifications :
Three (3) years of previous administrative experience in a university or county governmental setting, or similar experience;
Experience in or knowledge of the county in which position is located;
Proven grantsmanship ability;
Strong knowledge and experience in the land-grant university system;
Ability to work with diverse groups, clientele, agencies, individuals and stakeholders.
To Apply : Submit the following online through NEOGOV:
Cover letter indicating how you satisfy the minimum and desirable qualifications,
Curriculum Vitae,
Names and Contact Information for at least three Professional References and
Official Transcripts (copies accepted, however official transcripts will be required upon hire).
Inquiries : James Keach; jkeach@hawaii.edu
EEO/AA, Clery Act, ADAThe University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
CTAHR Diversity, Equity, and Inclusion Statement :
We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued.
Jan 10, 2023
Full time
Title : Kauaʻi County Administrator
Position Number : 89216
Hiring Unit : College of Tropical Agriculture and Human Resources
Location : Kauaʻi Agricultural Research & Extension Station
Date Posted : December 14, 2022 *Readvertisement
Closing Date : Continuous recruitment until filled; selection starts February 19, 2023
Salary : Depends on Experience; EM Salary Schedules (https://www.hawaii.edu/ohr/documents/13028)
Full Time/Part Time : Full Time
Temporary/Permanen t : Permanent
Other Conditions : To begin approximately April 1, 2023 or soon thereafter. Renewal dependent upon satisfactory performance and availability of funds. For best consideration, all application materials should be submitted by 11:59pm on February 19, 2023.
As the founding College of the University of Hawai‘i in 1907, CTAHR is central to the land-grant mission of UH Mānoa. It is the premier resource for tropical and/or island agricultural systems and natural resources management in the Asia-Pacific region, and provides a strong research, outreach/extension and educational programs that support and foster tropical agricultural systems for viable communities, a diversified economy, and a healthy environment. (For more information about the University of Hawaiʻi at Mānoa and the College, please go to www.manoa.hawaii.edu and https://cms.ctahr.hawaii.edu/).
Duties and Responsibilities :
Develops objectives, priorities and plans for CTAHR research and extension programs with emphasis upon the needs of the county.
Coordinates with the appropriate department chairperson if instruction is to be carried out locally or by distance education.
Participates with CTAHR department chairpersons and the Dean’s office in the development of statewide plans for the development of agricultural industries, commodities and natural and human resources to assure coordination between county and state plans.
Reviews and recommends funding for annual county plans of work and projects prepared by faculty members in the county based on county plans and priorities.
Monitors and evaluates county programs and prepares reports in accordance with federal, state, University and CTAHR regulations and requirements.
Organizes CTAHR county staff and faculty participation in county projects and community development and improvement activities.
Exercises academic and professional leadership in planning and carrying out program activities based on professional respect and trust and principles of academic responsibility and collegiality.
Exercises independent judgment in handling a wide variety of problems involving a highly diverse population of clientele groups and individuals.
Responsible for the operations and maintenance of research stations and extension offices.
Collaborates with the CTAHR Dean’s office and other county administrators to assure uniform, statewide policies, procedures, and regulatory compliance.
Responsible for repairs and maintenance of facilities and equipment and recommends CIP projects as necessary.
Hires, supervises and evaluates county secretarial staff, farm manager, and agricultural technicians in conjunction with the farm manager.
In partnership with the department chair, determines priorities for hiring of county-based faculty, development of position descriptions, identifying search committee participants and reviewing search committee recommendations to hire; and/or may submit individual hiring recommendations, as needed.
Responsible for custody, allocation and maintenance of budgets, space, equipment, and facilities for all research, extension, and instruction activities in the county.
Provides assessment of all county-based faculty in the promotion and tenure process to the dean.
Assesses all county-based APT's in the evaluation process.
Administers other applicable fiscal and personnel policies and procedures.
Officially represents the College in dealings with the county government, federal and state agencies (including regulatory agencies) located in the county, various advisory groups, industry and community organizations and leaders, and the general public. Maintains an effective working relation with these organizations and individuals.
Serves as a public service leader in the community and interacts with other leadership segments in the county.
Represents county interests in the planning and program activities of the College.
Secures resources to support county-based programs and projects from extramural sources.
Markets CTAHR programs and activities.
Conducts special projects of importance to the College. These projects may include scholarly work in research, instruction or outreach as they relate to Kauaʻi County.
Performs other duties as necessary and as delegated by the Dean, CTAHR.
Minimum Qualifications :
Master’s degree or higher in an area related to agriculture, natural resource management or human resources.
Attained the academic rank of I4 (associate professor) or R4 and/or A4; or has demonstrated a record of comparable professional experience prior to appointment.
Professional administrative experience such as 4H Director, Graduate Chair, Undergraduate Chair, Department Chair, County Administrator, Assistant Dean, etc.;
Knowledge and experience with applied research and extension programs;
Ability to plan and implement programs and projects for the benefit of Kauai County;
Ability to establish and maintain effective relationships with the public and volunteers;
Ability to make independent judgments and decisions;
Ability to provide academic, programmatic and professional leadership and mentorship.
Desirable Qualifications :
Three (3) years of previous administrative experience in a university or county governmental setting, or similar experience;
Experience in or knowledge of the county in which position is located;
Proven grantsmanship ability;
Strong knowledge and experience in the land-grant university system;
Ability to work with diverse groups, clientele, agencies, individuals and stakeholders.
To Apply : Submit the following online through NEOGOV:
Cover letter indicating how you satisfy the minimum and desirable qualifications,
Curriculum Vitae,
Names and Contact Information for at least three Professional References and
Official Transcripts (copies accepted, however official transcripts will be required upon hire).
Inquiries : James Keach; jkeach@hawaii.edu
EEO/AA, Clery Act, ADAThe University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
CTAHR Diversity, Equity, and Inclusion Statement :
We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued.
American University School of Education
Washington, DC
The School of Education (SOE) at American University invites applications for the tenure-line position of Assistant Professor of Urban Education. The appointment is a tenure track, full-time faculty position, based in Washington DC, commencing at the end of August 2023.
The School of Education is committed to diversity, equity, and excellence in education and actively encourages applications from members of all racial, ethnic, LGBTQIA+, disability, and/or cultural identities underrepresented in higher education. As a School and faculty, we continue to grow our knowledge and practice around antiracist practice and pedagogy. Competitive candidates will demonstrate knowledge of and commitment to antiracism within their practice, research, and teaching.
Applicants with experience and expertise in urban education from varying perspectives, such as teacher preparation, anti-racist pedagogy, practice, and/or policy, policies impacting teachers, and educational issues affecting marginalized communities of students, are encouraged to apply. Applicants who demonstrate evidence of, and/or a high level of interest in the pursuit of external funding will be given strong consideration.
American University’s School of Education is in Washington DC, a city with committed and innovative urban educators and access to some of the nation’s largest and most diverse school districts. The School of Education is committed to increasing equitable educational outcomes for students in all learning environments. It is a growing school with programs in teacher education (including general and special education), international training and education, and educational policy and leadership. The School of Education has a growing focus on urban education and is home to Urban Teachers, an organization that prepares urban educators in Baltimore, DC, Dallas, and Philadelphia. American University is a private research institution within reach of many centers of government, business, research, and the arts. For more information about American University, visit www.american.edu. Additional information about the School of Education is available at https://www.american.edu/soe/.
Position responsibilities include teaching undergraduate and graduate courses in teacher education and/or education policy and leadership programs as relevant to the selected candidate's teaching and research interests. The selected candidate will produce high-quality scholarship and will work in collaborative partnerships with local school professionals. We seek faculty members who have demonstrated a commitment to social justice, equity, and inclusion. Commitment to such issues is integral to this position.
Responsibilities include:
Maintaining an active research agenda.
Chairing and serving on EdD dissertation committees.
Teaching courses, reflective of antiracist knowledges, literacies, and capacities. (2-2 load).
Advising and mentoring students.
Seeking external funding.
Providing service and leadership to the program, SOE, and American University community.
Minimum qualifications:
Doctorate in urban education, teacher education, educational policy and/or leadership, or a related discipline.
Demonstrated commitment to antiracism, within practice, research, and teaching.
Strong potential in scholarly activity (e.g. publications in scholarly journals, and including collaborative, evaluation, and community-based research).
Demonstrated evidence of, or potential for excellent and equity-based teaching at the undergraduate and/or graduate levels.
Experience with, and/or commitment to advising/mentoring undergraduate and/or graduate students.
Application Instructions
Applications may be submitted until the position is filled. Review of applications will begin December 1, 2022. Applications should include:
a letter of interest
curriculum vitae
Diversity, Equity, and Antiracism (DEA) statement (2-page statement that demonstrates your knowledge of DEA, the actions you have taken in the past to support DEA change, and your plans for implementing DEA if you are given the position in AU SOE)
list of references (including names, contact information, and addresses)
recent teaching evaluations (when possible)
1 recent publication (within the last 5 years)
Submit all application materials through Interfolio at: http://apply.interfolio.com/117315 . Questions should be directed to Scott Gilbert Faculty Affairs Coordinator at sgilbert@american.edu .
Equal Employment Opportunity Statement
American University is an equal opportunity, affirmative action institution that operates incompliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases”) in its programs and activities. American University is a tobacco and smoke free campus. To ensure the health and safety of our community, American University requires that all faculty and staff are vaccinated for Covid-19. To learn more about American University's health and safety directives please click here. https://www.american.edu/hr/how-we-work/vaccinations.cfm
Hiring offers for this position are contingent on the successful completion of a background check.
Dec 05, 2022
Full time
The School of Education (SOE) at American University invites applications for the tenure-line position of Assistant Professor of Urban Education. The appointment is a tenure track, full-time faculty position, based in Washington DC, commencing at the end of August 2023.
The School of Education is committed to diversity, equity, and excellence in education and actively encourages applications from members of all racial, ethnic, LGBTQIA+, disability, and/or cultural identities underrepresented in higher education. As a School and faculty, we continue to grow our knowledge and practice around antiracist practice and pedagogy. Competitive candidates will demonstrate knowledge of and commitment to antiracism within their practice, research, and teaching.
Applicants with experience and expertise in urban education from varying perspectives, such as teacher preparation, anti-racist pedagogy, practice, and/or policy, policies impacting teachers, and educational issues affecting marginalized communities of students, are encouraged to apply. Applicants who demonstrate evidence of, and/or a high level of interest in the pursuit of external funding will be given strong consideration.
American University’s School of Education is in Washington DC, a city with committed and innovative urban educators and access to some of the nation’s largest and most diverse school districts. The School of Education is committed to increasing equitable educational outcomes for students in all learning environments. It is a growing school with programs in teacher education (including general and special education), international training and education, and educational policy and leadership. The School of Education has a growing focus on urban education and is home to Urban Teachers, an organization that prepares urban educators in Baltimore, DC, Dallas, and Philadelphia. American University is a private research institution within reach of many centers of government, business, research, and the arts. For more information about American University, visit www.american.edu. Additional information about the School of Education is available at https://www.american.edu/soe/.
Position responsibilities include teaching undergraduate and graduate courses in teacher education and/or education policy and leadership programs as relevant to the selected candidate's teaching and research interests. The selected candidate will produce high-quality scholarship and will work in collaborative partnerships with local school professionals. We seek faculty members who have demonstrated a commitment to social justice, equity, and inclusion. Commitment to such issues is integral to this position.
Responsibilities include:
Maintaining an active research agenda.
Chairing and serving on EdD dissertation committees.
Teaching courses, reflective of antiracist knowledges, literacies, and capacities. (2-2 load).
Advising and mentoring students.
Seeking external funding.
Providing service and leadership to the program, SOE, and American University community.
Minimum qualifications:
Doctorate in urban education, teacher education, educational policy and/or leadership, or a related discipline.
Demonstrated commitment to antiracism, within practice, research, and teaching.
Strong potential in scholarly activity (e.g. publications in scholarly journals, and including collaborative, evaluation, and community-based research).
Demonstrated evidence of, or potential for excellent and equity-based teaching at the undergraduate and/or graduate levels.
Experience with, and/or commitment to advising/mentoring undergraduate and/or graduate students.
Application Instructions
Applications may be submitted until the position is filled. Review of applications will begin December 1, 2022. Applications should include:
a letter of interest
curriculum vitae
Diversity, Equity, and Antiracism (DEA) statement (2-page statement that demonstrates your knowledge of DEA, the actions you have taken in the past to support DEA change, and your plans for implementing DEA if you are given the position in AU SOE)
list of references (including names, contact information, and addresses)
recent teaching evaluations (when possible)
1 recent publication (within the last 5 years)
Submit all application materials through Interfolio at: http://apply.interfolio.com/117315 . Questions should be directed to Scott Gilbert Faculty Affairs Coordinator at sgilbert@american.edu .
Equal Employment Opportunity Statement
American University is an equal opportunity, affirmative action institution that operates incompliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases”) in its programs and activities. American University is a tobacco and smoke free campus. To ensure the health and safety of our community, American University requires that all faculty and staff are vaccinated for Covid-19. To learn more about American University's health and safety directives please click here. https://www.american.edu/hr/how-we-work/vaccinations.cfm
Hiring offers for this position are contingent on the successful completion of a background check.
Civic Nation seeks a Manager of People Operations to support the People Operations department. The Manager of People Operations provides general HR and administrative support to the People Operations team, including, but not limited to, assisting with recruitment, hiring & onboarding, employee retention & engagement, records management, and supporting overall culture. This position will report to the Vice President of People & Culture and work closely with the Associate Director of People Operations.
ABOUT THE PEOPLE OPERATIONS DEPARTMENT
The People Operations department manages all human resources-related functions across the organization. The department ensures the organization recruits, hires, trains, and retains strong talent who are able to effectively fulfill their roles. The department also administers compensation and benefits, develops and implements policies and procedures, develops people-friendly guidelines, and supports overall employee well-being. The team also ensures that the organization’s mission, vision, and values are aligned with the organizational culture.
ABOUT CIVIC NATION
Civic Nation is a home for changemakers who inspire, educate, and activate people around the issues that will define this generation. We empower people to take on the biggest challenges of our time — strengthening democracy; foster civic engagement, social justice, and voter participation; addressing public health crises; fighting for gender equity; and more. At Civic Nation we house some of the most innovative campaigns organizing for progress across the country including ALL IN Campus Democracy Challenge, It’s On Us, Made to Save, We The Action, End Rape on Campus, The United State of Women, and When We All Vote, co-chaired by Michelle Obama.
Civic Nation drives real, meaningful change by shifting culture, systems, and policy. We organize at every level and serve as a connector — of people and programs, of grassroots activists and leaders of industries and organizations, of ideas and the resources to make them reality. Our goal is to empower individuals, companies, institutions, and organizations to create a more inclusive, equitable America.
YOUR IMPACT
Recruit, coordinate interviews, and oversee the preparation of interview questions and other hiring and selection materials in collaboration with departmental managers for all open positions
Manage and support departments in the onboarding/orientation of new employees
Verify employment eligibility (I-9) and initiate background checks for all new hires
Conduct employment verification with external agencies
Assist the People Operations Assistant with the hourly employee payroll process and ensure timesheets are submitted and approved by the deadline
Maintain accurate and up-to-date employee records (including PTO and leave requests) and prepare employee reports as requested
Assist the Associate Director of People Operations with planning and coordination of relevant professional development training and workshops
Develop, implement, and manage employee engagement programs; coordinating staff recognitions and celebrations with the People Operations Assistant
Coordinate quarterly pulse surveys and performance reviews; working with the VP of People & Culture and Chief of Staff to identify trends and propose solutions
Administer the employee performance review process
In collaboration with the Associate Director of People Operations, maintain compliance with federal, state, and local employment laws and regulations and recommended best practices; review policies and practices to maintain compliance.
Draft and submit People Operations-related content via the staff newsletter
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and labor law
Other reasonable duties as assigned
YOUR EXPERIENCE
3+ years of professional experience working in human resources or related field
Demonstrated experience with recruitment & hiring
Experience working with Justworks or a similar Human Resource Management System (HRMS)
SHRM, PHR, or similar certification/education preferred
YOUR COMPETENCIES
A passion for all things people and people success
Commitment to diversity, equity, inclusion, and belonging in all things
Obsessed with solutions, not the issues
An understanding of best practices in employee recruitment and hiring
Proficiency working in Microsoft Office and Google Workspace
Ability to exercise a high degree of professionalism, diplomacy, sensitivity, and discretion, especially with confidential personnel issues
Ability to set priorities and multi-task with strong critical thinking and problem-solving skills
Ability to establish meaningful and effective working relationships with diverse individuals inside and outside the organization
SALARY & BENEFITS
The Washington, DC-based salary range for this position is $60,000 - $70,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
MANDATORY COVID-19 VACCINATION POLICY
Civic Nation is committed to protecting our employees and our communities from COVID-19. Toward that goal, and in consideration of guidance released by the U.S. Centers for Disease Control and Prevention (CDC), and a variety of public health authorities and professional organizations, Civic Nation has implemented a mandatory COVID-19 vaccination policy for its employees.
All employees are required to be fully vaccinated for COVID-19 as a term and condition of employment at Civic Nation unless an exemption or deferral has been approved. Individuals are considered fully vaccinated two weeks after they get their second dose of a messenger RNA (mRNA) vaccine, such as Pfizer-BioNTech or Moderna, or two weeks after a single dose of the Janssen/Johnson & Johnson vaccine.
New employees must be fully vaccinated before their start date unless an exemption due to a medical condition or a sincerely held religious belief or practice is granted.
TO APPLY
To apply, submit a cover letter and resume here . The cover letter, addressed to Richard B. Hall, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until September 9, 2022.
***
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable, but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Aug 29, 2022
Full time
Civic Nation seeks a Manager of People Operations to support the People Operations department. The Manager of People Operations provides general HR and administrative support to the People Operations team, including, but not limited to, assisting with recruitment, hiring & onboarding, employee retention & engagement, records management, and supporting overall culture. This position will report to the Vice President of People & Culture and work closely with the Associate Director of People Operations.
ABOUT THE PEOPLE OPERATIONS DEPARTMENT
The People Operations department manages all human resources-related functions across the organization. The department ensures the organization recruits, hires, trains, and retains strong talent who are able to effectively fulfill their roles. The department also administers compensation and benefits, develops and implements policies and procedures, develops people-friendly guidelines, and supports overall employee well-being. The team also ensures that the organization’s mission, vision, and values are aligned with the organizational culture.
ABOUT CIVIC NATION
Civic Nation is a home for changemakers who inspire, educate, and activate people around the issues that will define this generation. We empower people to take on the biggest challenges of our time — strengthening democracy; foster civic engagement, social justice, and voter participation; addressing public health crises; fighting for gender equity; and more. At Civic Nation we house some of the most innovative campaigns organizing for progress across the country including ALL IN Campus Democracy Challenge, It’s On Us, Made to Save, We The Action, End Rape on Campus, The United State of Women, and When We All Vote, co-chaired by Michelle Obama.
Civic Nation drives real, meaningful change by shifting culture, systems, and policy. We organize at every level and serve as a connector — of people and programs, of grassroots activists and leaders of industries and organizations, of ideas and the resources to make them reality. Our goal is to empower individuals, companies, institutions, and organizations to create a more inclusive, equitable America.
YOUR IMPACT
Recruit, coordinate interviews, and oversee the preparation of interview questions and other hiring and selection materials in collaboration with departmental managers for all open positions
Manage and support departments in the onboarding/orientation of new employees
Verify employment eligibility (I-9) and initiate background checks for all new hires
Conduct employment verification with external agencies
Assist the People Operations Assistant with the hourly employee payroll process and ensure timesheets are submitted and approved by the deadline
Maintain accurate and up-to-date employee records (including PTO and leave requests) and prepare employee reports as requested
Assist the Associate Director of People Operations with planning and coordination of relevant professional development training and workshops
Develop, implement, and manage employee engagement programs; coordinating staff recognitions and celebrations with the People Operations Assistant
Coordinate quarterly pulse surveys and performance reviews; working with the VP of People & Culture and Chief of Staff to identify trends and propose solutions
Administer the employee performance review process
In collaboration with the Associate Director of People Operations, maintain compliance with federal, state, and local employment laws and regulations and recommended best practices; review policies and practices to maintain compliance.
Draft and submit People Operations-related content via the staff newsletter
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and labor law
Other reasonable duties as assigned
YOUR EXPERIENCE
3+ years of professional experience working in human resources or related field
Demonstrated experience with recruitment & hiring
Experience working with Justworks or a similar Human Resource Management System (HRMS)
SHRM, PHR, or similar certification/education preferred
YOUR COMPETENCIES
A passion for all things people and people success
Commitment to diversity, equity, inclusion, and belonging in all things
Obsessed with solutions, not the issues
An understanding of best practices in employee recruitment and hiring
Proficiency working in Microsoft Office and Google Workspace
Ability to exercise a high degree of professionalism, diplomacy, sensitivity, and discretion, especially with confidential personnel issues
Ability to set priorities and multi-task with strong critical thinking and problem-solving skills
Ability to establish meaningful and effective working relationships with diverse individuals inside and outside the organization
SALARY & BENEFITS
The Washington, DC-based salary range for this position is $60,000 - $70,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
MANDATORY COVID-19 VACCINATION POLICY
Civic Nation is committed to protecting our employees and our communities from COVID-19. Toward that goal, and in consideration of guidance released by the U.S. Centers for Disease Control and Prevention (CDC), and a variety of public health authorities and professional organizations, Civic Nation has implemented a mandatory COVID-19 vaccination policy for its employees.
All employees are required to be fully vaccinated for COVID-19 as a term and condition of employment at Civic Nation unless an exemption or deferral has been approved. Individuals are considered fully vaccinated two weeks after they get their second dose of a messenger RNA (mRNA) vaccine, such as Pfizer-BioNTech or Moderna, or two weeks after a single dose of the Janssen/Johnson & Johnson vaccine.
New employees must be fully vaccinated before their start date unless an exemption due to a medical condition or a sincerely held religious belief or practice is granted.
TO APPLY
To apply, submit a cover letter and resume here . The cover letter, addressed to Richard B. Hall, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until September 9, 2022.
***
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable, but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Department of Public Health Studies, Assistant Professor. Elon University invites applications for a tenure-track, Assistant Professor position in Public Health Studies, beginning mid-August 2023. This position requires someone who holds a doctorate in public health or master’s degree in public health with a terminal degree in a closely related field. Candidates should bring an interdisciplinary perspective to public health, demonstrate high-quality and engaged teaching. Candidates should have evidence of a research agenda that is translational to the undergraduate setting and expertise that further augments and expands upon the expertise of the current faculty in the department. Teaching responsibilities will include Epidemiology, and Introduction to Public Health as well as special topic courses relating to one’s area of expertise, and courses in the Elon Core Curriculum.
Candidates who have experience working with a diverse range of people, and who can contribute to the climate of equity and inclusivity are encouraged to identify their experiences in their cover letter.
The Public Health Studies Department is one of the largest majors in the College of Arts and Sciences. Candidates must have an interest and/or experience mentoring undergraduates in collaborative research by integrating students into their own scholarship or mentoring student research given their practice experience. Elon is a dynamic private, co-educational, comprehensive institution that is a national model for actively engaging faculty and students in teaching and learning in a liberal arts based residential campus. To learn more about Elon, please visit the University web site at http://www.elon.edu/ .
Review of applications will begin immediately and continue until the position is filled. Applications must be received by October 3, 2022 to be assured full consideration. Send letter of application, CV, diversity and inclusion statement, statement of teaching philosophy (please include evidence of teaching effectiveness), statement of research interests, transcripts (can be unofficial), and contact information for three references to Dr. Stephanie Baker, Chair of the Search Committee, at ( publichealth2022@elon.edu ).
We affirm that Elon University values and celebrates the diverse backgrounds, cultures, experiences, and perspectives of our community members. We are an Equal Opportunity Employer, and our employees are people who foster respect for human differences, passion for lifelong learning, personal integrity and an ethic of work and service. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one’s identity. All our employees’ points of view are key to our success, and inclusion is everyone's responsibility.
Aug 22, 2022
Full time
Department of Public Health Studies, Assistant Professor. Elon University invites applications for a tenure-track, Assistant Professor position in Public Health Studies, beginning mid-August 2023. This position requires someone who holds a doctorate in public health or master’s degree in public health with a terminal degree in a closely related field. Candidates should bring an interdisciplinary perspective to public health, demonstrate high-quality and engaged teaching. Candidates should have evidence of a research agenda that is translational to the undergraduate setting and expertise that further augments and expands upon the expertise of the current faculty in the department. Teaching responsibilities will include Epidemiology, and Introduction to Public Health as well as special topic courses relating to one’s area of expertise, and courses in the Elon Core Curriculum.
Candidates who have experience working with a diverse range of people, and who can contribute to the climate of equity and inclusivity are encouraged to identify their experiences in their cover letter.
The Public Health Studies Department is one of the largest majors in the College of Arts and Sciences. Candidates must have an interest and/or experience mentoring undergraduates in collaborative research by integrating students into their own scholarship or mentoring student research given their practice experience. Elon is a dynamic private, co-educational, comprehensive institution that is a national model for actively engaging faculty and students in teaching and learning in a liberal arts based residential campus. To learn more about Elon, please visit the University web site at http://www.elon.edu/ .
Review of applications will begin immediately and continue until the position is filled. Applications must be received by October 3, 2022 to be assured full consideration. Send letter of application, CV, diversity and inclusion statement, statement of teaching philosophy (please include evidence of teaching effectiveness), statement of research interests, transcripts (can be unofficial), and contact information for three references to Dr. Stephanie Baker, Chair of the Search Committee, at ( publichealth2022@elon.edu ).
We affirm that Elon University values and celebrates the diverse backgrounds, cultures, experiences, and perspectives of our community members. We are an Equal Opportunity Employer, and our employees are people who foster respect for human differences, passion for lifelong learning, personal integrity and an ethic of work and service. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one’s identity. All our employees’ points of view are key to our success, and inclusion is everyone's responsibility.
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 39 portfolio organizations across eleven sites, invested $26M, and attracted an additional $169M from other funding sources, reaching more than 417,000 individuals and families in 2021 alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
Reporting to the Chief of Staff, the Strategic Support Manager will support the creation and implementation of key systems and processes to create organizational efficiencies, enable agility, support decision making, drive toward clarity, and increase alignment while ensuring the operational effectiveness of the CEO and Chief of Staff.
We are seeking a generalist who loves to solve problems, connect dots, build systems, create efficiencies and to do so without an ego, always centering the good of the organization as the main goal.
Key Areas of Responsibility
Executive Office Support
Provide scheduling, operational management, and proactive planning to support the CEO and Chief of Staff.
Build systems, manage processes, and gather necessary information to ensure effective and efficient workflow of the CEO and Chief of Staff.
Oversee and execute general office operations that relate to the CEO’s & Chief of Staff’s work.
Manage all logistics for the Board of Directors to ensure they have the information, tools, and materials to execute their function on behalf of GreenLight.
Lead the development of systems and processes to ensure our Board of Directors remain engaged and connected to the work of GreenLight.
Support communication between the CEO, Chief of Staff, board members, and GreenLight’s board chair and co-founder.
Optimization
Manage and maintain internal systems to track progress to annual organizational and strategic goals.
Support and triage cross functional workflows to help ensure clear priorities, ownership, stakeholder engagement, and agile decision making.
In the event of capacity gaps, provide support to meet critical needs, smooth transitions, and keep our organization and goals on track.
Support the creation and implementation of systems and processes to strengthen organizational leadership and cross functional collaboration.
Integration
Support the development of systems and internal processes to maintain strong internal communication.
Manage the logistics for the annual staff retreat as well as Management and Leadership Team retreats.
Manage the agenda creation and facilitation of staff meetings.
Implementation
Manage cross functional special projects from start to finish.
MUST HAVE COMPETENCIES
Believe In Racial Equity, Inclusion, & Belonging : You recognize the ways that race, gender, and other identities intersect in our work and in the communities that we serve. You understand the historical context for racial inequity and its present-day implications and are comfortable talking about race, gender, and other identities. You are able to hear, reflect, and act on feedback related to identity and equity with the aim to learn.
Self Confidence to Execute : You believe in your own capabilities and knowledge, and work to grow your skills, to effect positive outcomes and succeed even where others may not. You take responsibility for your actions and hold yourself accountable.
Service Orientation : You don’t approach your work with ego and understand the critical need to keep the ultimate goals of organizational success and the effective and efficient operations of the CEO, Chief of Staff, and organizational leadership at the forefront while performing your day-to-day duties.
Project Management : You assess the complexities and dependencies in managing projects/activities; break down work into discrete tasks and target dates for personal or team completion. You prioritize activities based on what’s most important and urgent, factoring in organizational, functional, and individual objectives.
Manage Up : You regularly anticipate challenges and actively work to prevent them regarding the work of the CEO and Chief of Staff, and you are comfortable sharing your perspective to those more senior than you in the organization.
Communication Skills & Responsiveness : You express yourself using clear, effective, and efficient language. You Listen patiently and attentively and adapt the purpose of the communication with appropriate style, substance, detail, and confidence. You consistently deliver on timelines and commitments made to others and promptly respond to emails, phone calls, texts etc.
Discretion and Confidentiality : You have the ability to keep essential information confidential and appropriate for specific audiences.
Location
Preference for position to be based in Boston. Open to candidates being based in one of GreenLight Fund's other cities: Atlanta, Baltimore, Charlotte, Cincinnati, Detroit, Kansas City, Newark, Philadelphia, San Francisco Bay Area or Twin Cities Minnesota.
Salary
The salary range for this position is $75,000 - $80,000 commensurate with skills and experience.
GreenLight offers a generous benefits package that includes medical, dental, and vision insurance, 401k match, and generous PTO and parental leave, as well as short- and long-term disability, life insurance, FSA, EAP, remote work assistance, health and wellness stipend, and professional development stipend.
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at hr@greenlightfund.org
Aug 04, 2022
Full time
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 39 portfolio organizations across eleven sites, invested $26M, and attracted an additional $169M from other funding sources, reaching more than 417,000 individuals and families in 2021 alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
Reporting to the Chief of Staff, the Strategic Support Manager will support the creation and implementation of key systems and processes to create organizational efficiencies, enable agility, support decision making, drive toward clarity, and increase alignment while ensuring the operational effectiveness of the CEO and Chief of Staff.
We are seeking a generalist who loves to solve problems, connect dots, build systems, create efficiencies and to do so without an ego, always centering the good of the organization as the main goal.
Key Areas of Responsibility
Executive Office Support
Provide scheduling, operational management, and proactive planning to support the CEO and Chief of Staff.
Build systems, manage processes, and gather necessary information to ensure effective and efficient workflow of the CEO and Chief of Staff.
Oversee and execute general office operations that relate to the CEO’s & Chief of Staff’s work.
Manage all logistics for the Board of Directors to ensure they have the information, tools, and materials to execute their function on behalf of GreenLight.
Lead the development of systems and processes to ensure our Board of Directors remain engaged and connected to the work of GreenLight.
Support communication between the CEO, Chief of Staff, board members, and GreenLight’s board chair and co-founder.
Optimization
Manage and maintain internal systems to track progress to annual organizational and strategic goals.
Support and triage cross functional workflows to help ensure clear priorities, ownership, stakeholder engagement, and agile decision making.
In the event of capacity gaps, provide support to meet critical needs, smooth transitions, and keep our organization and goals on track.
Support the creation and implementation of systems and processes to strengthen organizational leadership and cross functional collaboration.
Integration
Support the development of systems and internal processes to maintain strong internal communication.
Manage the logistics for the annual staff retreat as well as Management and Leadership Team retreats.
Manage the agenda creation and facilitation of staff meetings.
Implementation
Manage cross functional special projects from start to finish.
MUST HAVE COMPETENCIES
Believe In Racial Equity, Inclusion, & Belonging : You recognize the ways that race, gender, and other identities intersect in our work and in the communities that we serve. You understand the historical context for racial inequity and its present-day implications and are comfortable talking about race, gender, and other identities. You are able to hear, reflect, and act on feedback related to identity and equity with the aim to learn.
Self Confidence to Execute : You believe in your own capabilities and knowledge, and work to grow your skills, to effect positive outcomes and succeed even where others may not. You take responsibility for your actions and hold yourself accountable.
Service Orientation : You don’t approach your work with ego and understand the critical need to keep the ultimate goals of organizational success and the effective and efficient operations of the CEO, Chief of Staff, and organizational leadership at the forefront while performing your day-to-day duties.
Project Management : You assess the complexities and dependencies in managing projects/activities; break down work into discrete tasks and target dates for personal or team completion. You prioritize activities based on what’s most important and urgent, factoring in organizational, functional, and individual objectives.
Manage Up : You regularly anticipate challenges and actively work to prevent them regarding the work of the CEO and Chief of Staff, and you are comfortable sharing your perspective to those more senior than you in the organization.
Communication Skills & Responsiveness : You express yourself using clear, effective, and efficient language. You Listen patiently and attentively and adapt the purpose of the communication with appropriate style, substance, detail, and confidence. You consistently deliver on timelines and commitments made to others and promptly respond to emails, phone calls, texts etc.
Discretion and Confidentiality : You have the ability to keep essential information confidential and appropriate for specific audiences.
Location
Preference for position to be based in Boston. Open to candidates being based in one of GreenLight Fund's other cities: Atlanta, Baltimore, Charlotte, Cincinnati, Detroit, Kansas City, Newark, Philadelphia, San Francisco Bay Area or Twin Cities Minnesota.
Salary
The salary range for this position is $75,000 - $80,000 commensurate with skills and experience.
GreenLight offers a generous benefits package that includes medical, dental, and vision insurance, 401k match, and generous PTO and parental leave, as well as short- and long-term disability, life insurance, FSA, EAP, remote work assistance, health and wellness stipend, and professional development stipend.
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at hr@greenlightfund.org
Civic Nation seeks an Executive Assistant to the Chief Program & Strategy Officer and the Chief Impact & Operating Officer.
This position will work closely with the Chief Program & Strategy Officer and the Chief Impact & Operating Officer to support the day-to-day operations of the program and strategy and the impact and operating teams. This position will also assist in the development and execution of strategic programming and operating functions of Civic Nation and its initiatives.
ABOUT THE EXECUTIVE LEADERSHIP TEAM
The Executive Leadership Team (ELT) provides strategic and operational leadership to Civic Nation including the articulation of organizational purpose, setting of actionable strategy and key metrics, and enabling and empowering Civic Nation’s teams and Initiatives to achieve their goals. In addition, the ELT defines and fosters the organization’s culture and values.
ABOUT CIVIC NATION
Civic Nation is a home for changemakers who inspire, educate, and activate people around the issues that will define this generation. We empower people to take on the biggest challenges of our time — strengthening democracy; fostering civic engagement, social justice, and voter participation; addressing public health crises; fighting for gender equity; and more. At Civic Nation we house some of the most innovative campaigns organizing for progress across the country including ALL IN Campus Democracy Challenge, It’s On Us, Made to Save, We The Action, End Rape on Campus, The United State of Women, and When We All Vote, co-chaired by Michelle Obama.
Civic Nation drives real, meaningful change by shifting culture, systems, and policy. We organize at every level and serve as a connector — of people and programs, of grassroots activists and leaders of industries and organizations, of ideas and the resources to make them reality. Our goal is to empower individuals, companies, institutions, and organizations to create a more inclusive, equitable America.
YOUR IMPACT
Support the calendars of the Chief Program and Strategy Officer and the Chief Impact and Operating Officer in scheduling and managing meetings internally and with external stakeholders, donors, and partners.
Draft and edit agendas, memos, and other critical internal and external communications and materials as needed for the Chief Program and Strategy Officer and the Chief Impact and Operating Officer and their teams.
Support logistics and communications related to special projects as assigned by the Chief Program and Strategy Officer and the Chief Impact and Operating Officer.
Coordinate travel and related logistics, including airline and hotel reservations.
Complete and file reimbursements in coordination with the finance team.
Coordinate internal communication and logistics related to the Civic Nation annual planning process.
Conduct research to support the work of Civic Nation programs.
Take notes during internal and external meetings and track action items that result from meetings.
Manage multiple and competing assignments with efficiency, attention to prioritization, detail orientation, and execution.
Assist in developing and managing operational processes, and other duties.
YOUR EXPERIENCE
1+ year of administrative experience in the non-profit and/or political environments, including internships.
Managing calendars with excellent time management skills, including an eye to detail.
Writing and copy-editing sensitive emails, drafting memos, and preparing communications.
Maintaining and organizing a Google Workspace.
YOUR COMPETENCIES
Ability to listen, comprehend, and connect with a diverse group of individuals at all levels and in all corners of the organizational structure.
Strong teamwork, critical thinking, multi-tasking, and problem solving skills.
Excellent written and verbal communications skills.
Strong understanding and knowledge of Google Workspace.
A strong work ethic with a calm and relaxed demeanor, even in times of stress.
Excellent organizational, management and interpersonal skills, including proofreading and copy editing skills.
Ability to exercise discretion and maintain confidentiality.
Values community building, organizing, and relationships built on trust.
Strong ability to listen, understand, connect, earn trust of, and collaborate with employees at all levels of the organization.
Deep and proven dedication to issues of diversity, equity, and inclusion.
High degree of comfort with change and working in a rapid response environment.
SALARY & BENEFITS
The Washington, DC-based salary for this position is $55,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
MANDATORY COVID-19 VACCINATION POLICY
Civic Nation is committed to protecting our employees and our communities from COVID-19. Toward that goal, and in consideration of guidance released by the U.S. Centers for Disease Control and Prevention (CDC), and a variety of public health authorities and professional organizations, Civic Nation has implemented a mandatory COVID-19 vaccination policy for its employees.
All employees are required to be fully vaccinated for COVID-19 as a term and condition of employment at Civic Nation unless an exemption or deferral has been approved. Individuals are considered fully vaccinated two weeks after they get their second dose of a messenger RNA (mRNA) vaccine, such as Pfizer-BioNTech or Moderna, or two weeks after a single dose of the Janssen/Johnson & Johnson vaccine.
New employees must be fully vaccinated before their start date unless an exemption due to a medical condition or a sincerely held religious belief or practice is granted.
TO APPLY
To apply, submit a cover letter and resume here . The cover letter, addressed to Shira Miller and Lauren Kidwell, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be considered on a rolling basis and accepted until September 1.
***
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable, but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Aug 02, 2022
Full time
Civic Nation seeks an Executive Assistant to the Chief Program & Strategy Officer and the Chief Impact & Operating Officer.
This position will work closely with the Chief Program & Strategy Officer and the Chief Impact & Operating Officer to support the day-to-day operations of the program and strategy and the impact and operating teams. This position will also assist in the development and execution of strategic programming and operating functions of Civic Nation and its initiatives.
ABOUT THE EXECUTIVE LEADERSHIP TEAM
The Executive Leadership Team (ELT) provides strategic and operational leadership to Civic Nation including the articulation of organizational purpose, setting of actionable strategy and key metrics, and enabling and empowering Civic Nation’s teams and Initiatives to achieve their goals. In addition, the ELT defines and fosters the organization’s culture and values.
ABOUT CIVIC NATION
Civic Nation is a home for changemakers who inspire, educate, and activate people around the issues that will define this generation. We empower people to take on the biggest challenges of our time — strengthening democracy; fostering civic engagement, social justice, and voter participation; addressing public health crises; fighting for gender equity; and more. At Civic Nation we house some of the most innovative campaigns organizing for progress across the country including ALL IN Campus Democracy Challenge, It’s On Us, Made to Save, We The Action, End Rape on Campus, The United State of Women, and When We All Vote, co-chaired by Michelle Obama.
Civic Nation drives real, meaningful change by shifting culture, systems, and policy. We organize at every level and serve as a connector — of people and programs, of grassroots activists and leaders of industries and organizations, of ideas and the resources to make them reality. Our goal is to empower individuals, companies, institutions, and organizations to create a more inclusive, equitable America.
YOUR IMPACT
Support the calendars of the Chief Program and Strategy Officer and the Chief Impact and Operating Officer in scheduling and managing meetings internally and with external stakeholders, donors, and partners.
Draft and edit agendas, memos, and other critical internal and external communications and materials as needed for the Chief Program and Strategy Officer and the Chief Impact and Operating Officer and their teams.
Support logistics and communications related to special projects as assigned by the Chief Program and Strategy Officer and the Chief Impact and Operating Officer.
Coordinate travel and related logistics, including airline and hotel reservations.
Complete and file reimbursements in coordination with the finance team.
Coordinate internal communication and logistics related to the Civic Nation annual planning process.
Conduct research to support the work of Civic Nation programs.
Take notes during internal and external meetings and track action items that result from meetings.
Manage multiple and competing assignments with efficiency, attention to prioritization, detail orientation, and execution.
Assist in developing and managing operational processes, and other duties.
YOUR EXPERIENCE
1+ year of administrative experience in the non-profit and/or political environments, including internships.
Managing calendars with excellent time management skills, including an eye to detail.
Writing and copy-editing sensitive emails, drafting memos, and preparing communications.
Maintaining and organizing a Google Workspace.
YOUR COMPETENCIES
Ability to listen, comprehend, and connect with a diverse group of individuals at all levels and in all corners of the organizational structure.
Strong teamwork, critical thinking, multi-tasking, and problem solving skills.
Excellent written and verbal communications skills.
Strong understanding and knowledge of Google Workspace.
A strong work ethic with a calm and relaxed demeanor, even in times of stress.
Excellent organizational, management and interpersonal skills, including proofreading and copy editing skills.
Ability to exercise discretion and maintain confidentiality.
Values community building, organizing, and relationships built on trust.
Strong ability to listen, understand, connect, earn trust of, and collaborate with employees at all levels of the organization.
Deep and proven dedication to issues of diversity, equity, and inclusion.
High degree of comfort with change and working in a rapid response environment.
SALARY & BENEFITS
The Washington, DC-based salary for this position is $55,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
MANDATORY COVID-19 VACCINATION POLICY
Civic Nation is committed to protecting our employees and our communities from COVID-19. Toward that goal, and in consideration of guidance released by the U.S. Centers for Disease Control and Prevention (CDC), and a variety of public health authorities and professional organizations, Civic Nation has implemented a mandatory COVID-19 vaccination policy for its employees.
All employees are required to be fully vaccinated for COVID-19 as a term and condition of employment at Civic Nation unless an exemption or deferral has been approved. Individuals are considered fully vaccinated two weeks after they get their second dose of a messenger RNA (mRNA) vaccine, such as Pfizer-BioNTech or Moderna, or two weeks after a single dose of the Janssen/Johnson & Johnson vaccine.
New employees must be fully vaccinated before their start date unless an exemption due to a medical condition or a sincerely held religious belief or practice is granted.
TO APPLY
To apply, submit a cover letter and resume here . The cover letter, addressed to Shira Miller and Lauren Kidwell, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be considered on a rolling basis and accepted until September 1.
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At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable, but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Harvard University
Cambridge, Massachusetts, United States, 02138
Senior Associate Dean for Academic Affairs and Student Services
Harvard Graduate School of Education
58211BR
Job Summary
Reporting to the Academic Dean, the Senior Associate Dean is a highly skilled education leader responsible for providing innovation and excellence in the leadership, management, and oversight of HGSE's degree programs (Ph.D., Ed.L.D., and residential and on-line Ed.M. degree programs) and student services and supports, which include Admissions, Financial Aid, and the Office of Student Affairs. The Senior Associate Dean will, in collaboration with other key stakeholders, lead the architecture and implementation of a 21st-century cohesive, expansive, and supportive model of student success that integrates critical activities and services for both on campus and online degree programs. Serves to support the partnership and coordination of the offices responsible for student enrollment (Admissions and Financial Aid), academic and career development (Degree Programs), and wellness and personal growth (Student Affairs) from expressing initial interest in HGSE to graduation.
General Duties and Responsibilities School and University Engagement
As a senior leader at HGSE, collaborates and works closely with the Dean's Office, members of the faculty, students, and other University and HGSE administrative offices to build, foster, and coordinate a culture of success across offices and teams to ensure incoming and current student needs are met and that the student experience at HGSE is exceptional.
Serves on School and University-wide committees and works on special projects as needed.
Leadership of Degree Programs
Works closely with the Deans, Director for Master's Studies, Director for Doctoral Studies, and faculty across the school to further develop strategies and programs that position HGSE to attract and retain highly qualified students and maintain the school's place as a leader in the field of education.
As a key member of the senior leadership team, undertakes initiatives to fully integrate academic programs and student services to support student success and the school's mission.
Supports the degree program faculty leaders in the continued development and implementation of program requirements/curriculum.
Ensures the consistency of information, policies, process, and guidance across programs and supports.
Leadership of Student Supports and Services
With the Director of Student Affairs, Admissions, and Financial Aid, identifies and implements strategies that leverage synergies between admissions and financial aid.
Advances the creation and implementation of innovative and comprehensive programs and services to engage students in curricular and co-curricular learning experiences.
Supports students' personal, academic, and professional development, including by counseling and advising on complex student cases and problems.
Works to support the coordination between Student Affairs and Degree Programs to address individual student needs from both a wellness and academic standpoint.
Working with the Academic Dean and Degree Program Steering Committees, which are comprised of faculty members, establishes standards and policies for defining a student's curricular and co-curricular experience.
Provides high-level oversight of student progress reviews by supporting the Director for Master's Studies, Director for Doctoral Studies, and Assistant Directors for Programs.
Works closely with faculty who are responsible for running the various degree programs and developing student services, such as the Program and Concentration Co-Chairs.
Leadership of Team
Builds and retains a diverse team, providing exceptional leadership and effective supervision of the department.
Leads a team of senior-level direct reports in managing the academic and support services infrastructure to facilitate student academic and personal success.
Convenes monthly meetings with key stakeholders to identify, assess, and discuss potential progress issues or concerns.
Models inclusive leadership in team meetings, hiring actions, performance management, opportunities for growth, and mentorship.
Ensures that communication and information flow effectively and efficiently between departments in order to better serve HGSE students and faculty.
Serves as mentor to each direct report; coaching and stretching individuals and teams to take their experiences, planning and work to the next level.
Steps in and provides direct support as needed.
Student Policy and Curriculum
Working with the Academic Dean, develops and implements academic and community policies, in close collaboration with degree program faculty directors and co-chairs and the student support offices (e.g., OSA, Admissions, Financial Aid).
With program staff/faculty directors and co-chairs, oversees the process for student petitions, cases, leaves, and other enrollment requests.
Serves as a central resource on individual student issues and general policy issues related to students.
Maintains and ensures compliance to School, University, and Federal rules.
Serves as a Title IX Resources Coordinator for students.
Financial Management
Manages the financial resources of the programs including developing and overseeing operating budgets.
Supports direct reports in their budget planning and oversight.
Basic Qualifications
Advanced degree
Minimum of 7+ years related experience including having worked with faculty and graduate students
Experience providing student supports and services
Any candidate wishing to be considered must supply a cover letter in addition to their resume.
Additional Qualifications and Skills
Doctorate in Education preferred.
Previous experience identifying and implementing innovative 21st century student support models.
Excellent verbal/written communication skills.
Demonstrated ability to motivate and lead staff.
Excellent organizational skills.
Excellent negotiating and analytical skills.
Ability to work collaboratively across teams.
Experience building and managing budgets.
Ability to effectively identify and resolve difficult and sensitive human relations issues.
Ability to maintain confidentiality.
Comfort engaging in a wide variety of initiatives in a fast-paced environment.
As needed, expected to work outside of normal business hours based on institutional and students' needs (e.g., critical situations that arise on the weekend) and special events (e.g., Commencement)
Working Conditions
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
This position will be based in Cambridge. All work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT).
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .
Additional Information
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by:
• Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Job Function
Faculty & Student Services
Location
USA - MA - Cambridge
Job Code
FS0262 Academic Affairs Director
Sub-Unit
------------
Department
Dean's Office
Time Status
Full-time
Salary Grade
062
Union
00 - Non Union, Exempt or Temporary
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Apply Here: https://www.click2apply.net/r7BBXbH74NkDWIRXdIDWMB PI178709694
May 20, 2022
Full time
Senior Associate Dean for Academic Affairs and Student Services
Harvard Graduate School of Education
58211BR
Job Summary
Reporting to the Academic Dean, the Senior Associate Dean is a highly skilled education leader responsible for providing innovation and excellence in the leadership, management, and oversight of HGSE's degree programs (Ph.D., Ed.L.D., and residential and on-line Ed.M. degree programs) and student services and supports, which include Admissions, Financial Aid, and the Office of Student Affairs. The Senior Associate Dean will, in collaboration with other key stakeholders, lead the architecture and implementation of a 21st-century cohesive, expansive, and supportive model of student success that integrates critical activities and services for both on campus and online degree programs. Serves to support the partnership and coordination of the offices responsible for student enrollment (Admissions and Financial Aid), academic and career development (Degree Programs), and wellness and personal growth (Student Affairs) from expressing initial interest in HGSE to graduation.
General Duties and Responsibilities School and University Engagement
As a senior leader at HGSE, collaborates and works closely with the Dean's Office, members of the faculty, students, and other University and HGSE administrative offices to build, foster, and coordinate a culture of success across offices and teams to ensure incoming and current student needs are met and that the student experience at HGSE is exceptional.
Serves on School and University-wide committees and works on special projects as needed.
Leadership of Degree Programs
Works closely with the Deans, Director for Master's Studies, Director for Doctoral Studies, and faculty across the school to further develop strategies and programs that position HGSE to attract and retain highly qualified students and maintain the school's place as a leader in the field of education.
As a key member of the senior leadership team, undertakes initiatives to fully integrate academic programs and student services to support student success and the school's mission.
Supports the degree program faculty leaders in the continued development and implementation of program requirements/curriculum.
Ensures the consistency of information, policies, process, and guidance across programs and supports.
Leadership of Student Supports and Services
With the Director of Student Affairs, Admissions, and Financial Aid, identifies and implements strategies that leverage synergies between admissions and financial aid.
Advances the creation and implementation of innovative and comprehensive programs and services to engage students in curricular and co-curricular learning experiences.
Supports students' personal, academic, and professional development, including by counseling and advising on complex student cases and problems.
Works to support the coordination between Student Affairs and Degree Programs to address individual student needs from both a wellness and academic standpoint.
Working with the Academic Dean and Degree Program Steering Committees, which are comprised of faculty members, establishes standards and policies for defining a student's curricular and co-curricular experience.
Provides high-level oversight of student progress reviews by supporting the Director for Master's Studies, Director for Doctoral Studies, and Assistant Directors for Programs.
Works closely with faculty who are responsible for running the various degree programs and developing student services, such as the Program and Concentration Co-Chairs.
Leadership of Team
Builds and retains a diverse team, providing exceptional leadership and effective supervision of the department.
Leads a team of senior-level direct reports in managing the academic and support services infrastructure to facilitate student academic and personal success.
Convenes monthly meetings with key stakeholders to identify, assess, and discuss potential progress issues or concerns.
Models inclusive leadership in team meetings, hiring actions, performance management, opportunities for growth, and mentorship.
Ensures that communication and information flow effectively and efficiently between departments in order to better serve HGSE students and faculty.
Serves as mentor to each direct report; coaching and stretching individuals and teams to take their experiences, planning and work to the next level.
Steps in and provides direct support as needed.
Student Policy and Curriculum
Working with the Academic Dean, develops and implements academic and community policies, in close collaboration with degree program faculty directors and co-chairs and the student support offices (e.g., OSA, Admissions, Financial Aid).
With program staff/faculty directors and co-chairs, oversees the process for student petitions, cases, leaves, and other enrollment requests.
Serves as a central resource on individual student issues and general policy issues related to students.
Maintains and ensures compliance to School, University, and Federal rules.
Serves as a Title IX Resources Coordinator for students.
Financial Management
Manages the financial resources of the programs including developing and overseeing operating budgets.
Supports direct reports in their budget planning and oversight.
Basic Qualifications
Advanced degree
Minimum of 7+ years related experience including having worked with faculty and graduate students
Experience providing student supports and services
Any candidate wishing to be considered must supply a cover letter in addition to their resume.
Additional Qualifications and Skills
Doctorate in Education preferred.
Previous experience identifying and implementing innovative 21st century student support models.
Excellent verbal/written communication skills.
Demonstrated ability to motivate and lead staff.
Excellent organizational skills.
Excellent negotiating and analytical skills.
Ability to work collaboratively across teams.
Experience building and managing budgets.
Ability to effectively identify and resolve difficult and sensitive human relations issues.
Ability to maintain confidentiality.
Comfort engaging in a wide variety of initiatives in a fast-paced environment.
As needed, expected to work outside of normal business hours based on institutional and students' needs (e.g., critical situations that arise on the weekend) and special events (e.g., Commencement)
Working Conditions
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
This position will be based in Cambridge. All work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT).
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .
Additional Information
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by:
• Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Job Function
Faculty & Student Services
Location
USA - MA - Cambridge
Job Code
FS0262 Academic Affairs Director
Sub-Unit
------------
Department
Dean's Office
Time Status
Full-time
Salary Grade
062
Union
00 - Non Union, Exempt or Temporary
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Apply Here: https://www.click2apply.net/r7BBXbH74NkDWIRXdIDWMB PI178709694
Summary Of Position: The Program Assistant is a key member of the College of Arts & Sciences supporting an academic department as well as institutional goals. This position focuses on providing administrative support for the Department of World Languages and Cultures and coordination of language placement assessments for all incoming students at the institution. In addition, the program assistant will provide support for interdisciplinary minors in the College of Arts & Sciences. This is a 12-month position reporting primarily to the chair of the Department of World Languages & Cultures
Education Requirements: An Associate or Bachelor's degree.
Special Skills Or Experience: Ability to perform multiple tasks efficiently and effectively. The ability to interact patiently and professionally with students, visitors, faculty and staff. PC skills.
Full Time/Part Time: Full-Time Regular
Length Of Experience: Minimum of 2 - 4 years of experience in an office environment.
Essential Duties and Responsibilities:
Support language placement assessment for incoming students.
Assist interdisciplinary minor coordinators with communications.
Maintain a professional and welcoming office environment. This includes welcoming visitors, answering calls and directing specific requests to the appropriate office or staff
Provide collaborative supervision for student staff members
Carefully prepare, review and edit various types of communications
Enter and update information in the university data systems
Assist with the planning and execution of departmental events
Assist with the tracking and distribution of enrollment data
Schedule room reservations as needed
Assist in the management of departmental budgets; monitor and reconcile expenses
Manage procurement card expenses and allocations for the department
Prepare check requests and purchase orders
Process purchase, work, print, and catering orders; maintain financial records
Assist with event and travel planning
Participate, as needed, in special department projects
Attend and participate in staff development opportunities
Other duties as assigned
Additional Information: Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon's experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years. In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs "Focused on Student Success." Elon's more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.
Nov 19, 2021
Full time
Summary Of Position: The Program Assistant is a key member of the College of Arts & Sciences supporting an academic department as well as institutional goals. This position focuses on providing administrative support for the Department of World Languages and Cultures and coordination of language placement assessments for all incoming students at the institution. In addition, the program assistant will provide support for interdisciplinary minors in the College of Arts & Sciences. This is a 12-month position reporting primarily to the chair of the Department of World Languages & Cultures
Education Requirements: An Associate or Bachelor's degree.
Special Skills Or Experience: Ability to perform multiple tasks efficiently and effectively. The ability to interact patiently and professionally with students, visitors, faculty and staff. PC skills.
Full Time/Part Time: Full-Time Regular
Length Of Experience: Minimum of 2 - 4 years of experience in an office environment.
Essential Duties and Responsibilities:
Support language placement assessment for incoming students.
Assist interdisciplinary minor coordinators with communications.
Maintain a professional and welcoming office environment. This includes welcoming visitors, answering calls and directing specific requests to the appropriate office or staff
Provide collaborative supervision for student staff members
Carefully prepare, review and edit various types of communications
Enter and update information in the university data systems
Assist with the planning and execution of departmental events
Assist with the tracking and distribution of enrollment data
Schedule room reservations as needed
Assist in the management of departmental budgets; monitor and reconcile expenses
Manage procurement card expenses and allocations for the department
Prepare check requests and purchase orders
Process purchase, work, print, and catering orders; maintain financial records
Assist with event and travel planning
Participate, as needed, in special department projects
Attend and participate in staff development opportunities
Other duties as assigned
Additional Information: Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon's experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years. In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs "Focused on Student Success." Elon's more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.
Harvard University
Cambridge, Massachusetts, United States, 02138
Harvard University Assistant Dean for Diversity, Equity, and Inclusion Harvard Graduate School of Education 55932BR Job Summary Reporting to the Dean, the Assistant Dean for DEI is responsible for envisioning, strengthening and advancing diversity, equity, inclusion (DEI) at HGSE. In consultation and collaboration with the Dean and senior leaders at the school, advises, shapes, develops and implements a robust DEI strategy to create a learning and working environment where all students, staff, and faculty have the opportunity and necessary supports to thrive. In addition to the Dean's Office, partners closely with Academic Affairs, Student Affairs, and Human Resources to develop targeted strategies and needs assessments to advance the work in those specific communities. As the schoolwide lead for DEI, identifies and makes connections across constituencies where synergies exist. The Assistant Dean must be able to identify, address, and/or advise, and facilitate on equity matters that have or could cause trauma and harm. Leading the DEI Office
Leads the DEI Office to serve as a central resource for HGSE. Advises the Dean's Office on schoolwide and University DEI matters and serves as a collaborator and resource to all departments on advancing DEI in their work internally and externally.
Chairs/co-chairs advisory group focused on DEI issues, which may include a cross section of community members. Additionally, convenes a central meeting for diversity workgroups across the school at least annually to discuss priorities, opportunities, and coordination.
Creates and disseminates monthly/quarterly newsletter with resources, articles, happenings, and events, as well as an annual report on progress and opportunities for continued growth.
Works in close collaboration with the Office of Student Affairs on DEI and serves as a mentor and a support to the Assistant Director of Student Diversity Initiatives.
Build and retain a diverse team, providing exceptional leadership and effective supervision of the DEI team.
Model inclusive leadership in team meetings, hiring actions, performance management, opportunities for growth, and mentorship.
Through the supervision of team members, oversee the carrying out of all activities related to the DEI office.
Serve as a resource to all direct reports, stepping in as needed to provide additional support and/or coverage.
Job Code 361060 Administrative Manager Job-Specific Responsibilities Strategic Efforts and Capacity Building
Responsible for leading the development of a schoolwide strategy for DEI based on an articulated vision and assessment of learning opportunities across multiple dimensions of diversity. Works in coordination with Dean's Office and departments across HGSE to implement the strategy.
In collaboration with the Associate Director for DEI - Faculty and Staff Development, builds capacity of the HGSE student, staff, and faculty communities to engage, educate, and advance DEI by creating and implementing year-long programming, educational opportunities, and professional development for each community population, as well as programming inclusive of all groups.
Across all HGSE Communities, Identifies, recommends, and implements practices, policies, and programming that promote a culture that fosters diversity, equity, inclusion, and a sense of belonging.
Designs and implements initiatives to advance and create opportunities for dialogue and the development of skills, behaviors and knowledge about differences, bias and the importance of cultural competence, equity, and diversity, with a focus on the student community.
Assesses specific constituent group needs to provide targeted supports and advise on programming, in collaboration with colleagues across HGSE.
Develops the strategy for the DEI office to monitors progress and measure effectiveness of the school's DEI strategy and programs to determine progress and identify gaps. Advise on and develop action plans to address ongoing issues. Analyze results to identify short- and long-term strategies that will strengthen offerings.
Partnership with other HGSE Offices
Collaborates with the Dean's Office and faculty, student, and staff leaders to identify and advise on needs and opportunities related to DEI priorities.
In collaboration with the Associate Director for DEI - Faculty and Staff Development, partners closely with faculty and with the Senior Associate Dean for Learning and Teaching and the Teaching and Learning Lab (TLL) to further conversation and professional development to ensure inclusive curriculum and teaching practices as well the management of in-class conflicts that arise.
Partners with the Associate Dean for Enrollment and Student Services and Assistant Director of Student Diversity Initiatives to identify, develop and support DEI initiatives for the student community.
Along with the Associate Director for DEI - Faculty and Staff development, partners with the Associate Dean for Human Resources and the HR team to advise on DEI opportunities and create and continue efforts to support DEI priorities, inclusive work environments and to further develop the skills of managers and staff.
Engages and partners with Marketing and Communications to establish HGSE's voice and position on diversity, equity, inclusion and belonging for internal and external audiences.
Partnership at the University Level
Represents HGSE on DEI matters across the University.
Partners with Harvard's CDO and other DEI specialists across the university to implement, facilitate, and integrate University-wide initiatives at HGSE.
Connects with other DEI colleagues across the University and bring advances in diversity, equity, and inclusion thinking and efforts back to HGSE.
Basic Qualifications
Bachelor's degree and 5+ years of directly related experience leading and advancing diversity and inclusion efforts.
Additional Qualifications and Skills
Advanced degree preferred.
Previous experience supervising and leading a team.
Excellent written, verbal and interpersonal communication skills.
Significant experience in building and supporting initiatives that promote diversity, equity, inclusion and belonging.
Demonstrated experience in implementing best practices and leading diversity, equity, inclusion and belonging organizational change efforts, including challenges and ways to overcome them.
Proven ability to work collaboratively and effectively with a variety of individuals with differing social identities, cultural backgrounds, socioeconomic classes, and life experiences.
Skilled at presenting and discussing difficult or controversial topics with diverse audiences.
Demonstrated ability to facilitate positive interactions and provide education for understanding diversity, equity, inclusion and belonging to a wide range of constituencies represented at HGSE.
Ability to engage in productive and respectful conversations with individuals and groups on diversity, equity, inclusion and belonging.
Strong work-ethic, dependable and reliable.
A team player
Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Working Conditions NOTICE: Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Dean's Office Time Status Full-time Union 00 - Non Union, Exempt or Temporary Pre-Employment Screening Education, Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/qqZ5adTjDnWdT4q5IGDZj PI150931297
Oct 21, 2021
Full time
Harvard University Assistant Dean for Diversity, Equity, and Inclusion Harvard Graduate School of Education 55932BR Job Summary Reporting to the Dean, the Assistant Dean for DEI is responsible for envisioning, strengthening and advancing diversity, equity, inclusion (DEI) at HGSE. In consultation and collaboration with the Dean and senior leaders at the school, advises, shapes, develops and implements a robust DEI strategy to create a learning and working environment where all students, staff, and faculty have the opportunity and necessary supports to thrive. In addition to the Dean's Office, partners closely with Academic Affairs, Student Affairs, and Human Resources to develop targeted strategies and needs assessments to advance the work in those specific communities. As the schoolwide lead for DEI, identifies and makes connections across constituencies where synergies exist. The Assistant Dean must be able to identify, address, and/or advise, and facilitate on equity matters that have or could cause trauma and harm. Leading the DEI Office
Leads the DEI Office to serve as a central resource for HGSE. Advises the Dean's Office on schoolwide and University DEI matters and serves as a collaborator and resource to all departments on advancing DEI in their work internally and externally.
Chairs/co-chairs advisory group focused on DEI issues, which may include a cross section of community members. Additionally, convenes a central meeting for diversity workgroups across the school at least annually to discuss priorities, opportunities, and coordination.
Creates and disseminates monthly/quarterly newsletter with resources, articles, happenings, and events, as well as an annual report on progress and opportunities for continued growth.
Works in close collaboration with the Office of Student Affairs on DEI and serves as a mentor and a support to the Assistant Director of Student Diversity Initiatives.
Build and retain a diverse team, providing exceptional leadership and effective supervision of the DEI team.
Model inclusive leadership in team meetings, hiring actions, performance management, opportunities for growth, and mentorship.
Through the supervision of team members, oversee the carrying out of all activities related to the DEI office.
Serve as a resource to all direct reports, stepping in as needed to provide additional support and/or coverage.
Job Code 361060 Administrative Manager Job-Specific Responsibilities Strategic Efforts and Capacity Building
Responsible for leading the development of a schoolwide strategy for DEI based on an articulated vision and assessment of learning opportunities across multiple dimensions of diversity. Works in coordination with Dean's Office and departments across HGSE to implement the strategy.
In collaboration with the Associate Director for DEI - Faculty and Staff Development, builds capacity of the HGSE student, staff, and faculty communities to engage, educate, and advance DEI by creating and implementing year-long programming, educational opportunities, and professional development for each community population, as well as programming inclusive of all groups.
Across all HGSE Communities, Identifies, recommends, and implements practices, policies, and programming that promote a culture that fosters diversity, equity, inclusion, and a sense of belonging.
Designs and implements initiatives to advance and create opportunities for dialogue and the development of skills, behaviors and knowledge about differences, bias and the importance of cultural competence, equity, and diversity, with a focus on the student community.
Assesses specific constituent group needs to provide targeted supports and advise on programming, in collaboration with colleagues across HGSE.
Develops the strategy for the DEI office to monitors progress and measure effectiveness of the school's DEI strategy and programs to determine progress and identify gaps. Advise on and develop action plans to address ongoing issues. Analyze results to identify short- and long-term strategies that will strengthen offerings.
Partnership with other HGSE Offices
Collaborates with the Dean's Office and faculty, student, and staff leaders to identify and advise on needs and opportunities related to DEI priorities.
In collaboration with the Associate Director for DEI - Faculty and Staff Development, partners closely with faculty and with the Senior Associate Dean for Learning and Teaching and the Teaching and Learning Lab (TLL) to further conversation and professional development to ensure inclusive curriculum and teaching practices as well the management of in-class conflicts that arise.
Partners with the Associate Dean for Enrollment and Student Services and Assistant Director of Student Diversity Initiatives to identify, develop and support DEI initiatives for the student community.
Along with the Associate Director for DEI - Faculty and Staff development, partners with the Associate Dean for Human Resources and the HR team to advise on DEI opportunities and create and continue efforts to support DEI priorities, inclusive work environments and to further develop the skills of managers and staff.
Engages and partners with Marketing and Communications to establish HGSE's voice and position on diversity, equity, inclusion and belonging for internal and external audiences.
Partnership at the University Level
Represents HGSE on DEI matters across the University.
Partners with Harvard's CDO and other DEI specialists across the university to implement, facilitate, and integrate University-wide initiatives at HGSE.
Connects with other DEI colleagues across the University and bring advances in diversity, equity, and inclusion thinking and efforts back to HGSE.
Basic Qualifications
Bachelor's degree and 5+ years of directly related experience leading and advancing diversity and inclusion efforts.
Additional Qualifications and Skills
Advanced degree preferred.
Previous experience supervising and leading a team.
Excellent written, verbal and interpersonal communication skills.
Significant experience in building and supporting initiatives that promote diversity, equity, inclusion and belonging.
Demonstrated experience in implementing best practices and leading diversity, equity, inclusion and belonging organizational change efforts, including challenges and ways to overcome them.
Proven ability to work collaboratively and effectively with a variety of individuals with differing social identities, cultural backgrounds, socioeconomic classes, and life experiences.
Skilled at presenting and discussing difficult or controversial topics with diverse audiences.
Demonstrated ability to facilitate positive interactions and provide education for understanding diversity, equity, inclusion and belonging to a wide range of constituencies represented at HGSE.
Ability to engage in productive and respectful conversations with individuals and groups on diversity, equity, inclusion and belonging.
Strong work-ethic, dependable and reliable.
A team player
Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Working Conditions NOTICE: Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Dean's Office Time Status Full-time Union 00 - Non Union, Exempt or Temporary Pre-Employment Screening Education, Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/qqZ5adTjDnWdT4q5IGDZj PI150931297
Department of Environmental Studies – Environmental Science, Assistant Professor.
Elon University invites applicants for a tenure track position in Environmental Science at the rank of Assistant Professor beginning in August 2022. Candidates must have a PhD in Environmental Science, Environmental Studies, or closely related discipline such as earth science, atmospheric science, or ecology by the time of hire. We seek a broadly trained teacher-scholar-mentor to join our transdisciplinary department that prioritizes experiential learning and community-focused research and service. Research specialty is open, but preference is given to themes of human-environment interaction such as applied ecology, climate resilience, urban ecology, or restoration.
Candidates must have an interest in mentoring undergraduates in collaborative scholarship and service. Interest in community outreach and using existing campus resources such as the Center for Environmental Studies, Environmental Center at Loy Farm, or Elon Forest is highly encouraged. Primary teaching responsibility will be to teach and coordinate sections of the Introduction to Environmental Science and co-requisite lab course. Additional classes will include upper-level courses in area of specialty, and courses in the Elon Core Curriculum. Candidates who have experience working with a diverse range of people, and who can contribute to a climate of inclusivity, are encouraged to identify their experiences in their cover letter.
Elon is a dynamic private, co-educational, comprehensive institution that is a national model for actively engaging faculty and students in teaching and learning in a liberal arts based residential campus. To learn more about Elon, please visit the University web site at http://www.elon.edu/ .
Review of applications will begin immediately and continue until position is filled. Applications must be received by Nov 30, 2021 to be assured full consideration. Send letter of application, CV, statement of teaching philosophy (please include evidence of teaching effectiveness), statement of scholarship interests, transcripts (can be unofficial), and contact information for three references to Dr. Michael Kingston, Chair of the Search Committee, at enssearch2021@elon.edu .
Elon University is an equal opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.
Sep 30, 2021
Full time
Department of Environmental Studies – Environmental Science, Assistant Professor.
Elon University invites applicants for a tenure track position in Environmental Science at the rank of Assistant Professor beginning in August 2022. Candidates must have a PhD in Environmental Science, Environmental Studies, or closely related discipline such as earth science, atmospheric science, or ecology by the time of hire. We seek a broadly trained teacher-scholar-mentor to join our transdisciplinary department that prioritizes experiential learning and community-focused research and service. Research specialty is open, but preference is given to themes of human-environment interaction such as applied ecology, climate resilience, urban ecology, or restoration.
Candidates must have an interest in mentoring undergraduates in collaborative scholarship and service. Interest in community outreach and using existing campus resources such as the Center for Environmental Studies, Environmental Center at Loy Farm, or Elon Forest is highly encouraged. Primary teaching responsibility will be to teach and coordinate sections of the Introduction to Environmental Science and co-requisite lab course. Additional classes will include upper-level courses in area of specialty, and courses in the Elon Core Curriculum. Candidates who have experience working with a diverse range of people, and who can contribute to a climate of inclusivity, are encouraged to identify their experiences in their cover letter.
Elon is a dynamic private, co-educational, comprehensive institution that is a national model for actively engaging faculty and students in teaching and learning in a liberal arts based residential campus. To learn more about Elon, please visit the University web site at http://www.elon.edu/ .
Review of applications will begin immediately and continue until position is filled. Applications must be received by Nov 30, 2021 to be assured full consideration. Send letter of application, CV, statement of teaching philosophy (please include evidence of teaching effectiveness), statement of scholarship interests, transcripts (can be unofficial), and contact information for three references to Dr. Michael Kingston, Chair of the Search Committee, at enssearch2021@elon.edu .
Elon University is an equal opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.
Elon University’s Department of Computer Science invites applications for a full-time Tenure or Lecture Track position, beginning mid- August 2022. Applications are welcome from all areas of specialization within Computer Science.
Tenure Track applicants must have a Ph.D. in Computer Science or a closely related field prior to the start date and must demonstrate an ability to maintain an active research agenda that includes an interest in mentoring undergraduate research projects. Faculty in Tenure Track typically teach six courses per year.
Lecture Track applicants must have at least a Master’s degree in Computer Science or a closely related field prior to the start date. Lecture Track faculty are expected to teach seven courses per year and are encouraged to mentor students in experiences that may include projects, internships, and undergraduate research.
Elon University seeks faculty able to support our teacher-scholar-mentor model of student engagement. In each track, successful candidates must demonstrate strong interest in teaching at the undergraduate level, engaging in service to the institution and participating in activities that promote professional development. Occasional course reassignment opportunities are available in both tracks to help support faculty scholarship. Teaching will include courses in the Computer Science curricula (please refer to department website) and courses in the Elon Core Curriculum. Candidates who have experience working with a diverse range of people, and who can contribute to the climate of inclusivity are encouraged to identify their experiences in their cover letter. Elon is a dynamic private, coeducational, comprehensive institution that is a national model for actively engaging faculty and students in teaching and learning in a liberal arts based residential campus. To learn more about Elon, please visit the University web site at www.elon.edu.
Review of applications will begin on 30 November 2021 and continue until the position is filled. To be assured full consideration, applicants should attach the following materials as a single pdf in an email message to cssearch21@elon.edu before 30 November 2021. Required materials include:
cover letter that indicates the track for which the applicant is applying
current C.V.
graduate transcripts (unofficial are acceptable)
a teaching statement (maximum 1 page)
a research statement (Tenure Track applicants only; maximum 1 page)
diversity statement (maximum 1 page)
2 or 3 recommendation letters
Applicants may optionally include evidence of effective teaching as a separate file.
Elon University is an equal opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. Applicants may direct any questions about the position to Search Committee Chairperson Dr. Pratheep Paranthaman by email at pparanthaman@elon.edu or by phone at 336-278-6233.
Sep 30, 2021
Full time
Elon University’s Department of Computer Science invites applications for a full-time Tenure or Lecture Track position, beginning mid- August 2022. Applications are welcome from all areas of specialization within Computer Science.
Tenure Track applicants must have a Ph.D. in Computer Science or a closely related field prior to the start date and must demonstrate an ability to maintain an active research agenda that includes an interest in mentoring undergraduate research projects. Faculty in Tenure Track typically teach six courses per year.
Lecture Track applicants must have at least a Master’s degree in Computer Science or a closely related field prior to the start date. Lecture Track faculty are expected to teach seven courses per year and are encouraged to mentor students in experiences that may include projects, internships, and undergraduate research.
Elon University seeks faculty able to support our teacher-scholar-mentor model of student engagement. In each track, successful candidates must demonstrate strong interest in teaching at the undergraduate level, engaging in service to the institution and participating in activities that promote professional development. Occasional course reassignment opportunities are available in both tracks to help support faculty scholarship. Teaching will include courses in the Computer Science curricula (please refer to department website) and courses in the Elon Core Curriculum. Candidates who have experience working with a diverse range of people, and who can contribute to the climate of inclusivity are encouraged to identify their experiences in their cover letter. Elon is a dynamic private, coeducational, comprehensive institution that is a national model for actively engaging faculty and students in teaching and learning in a liberal arts based residential campus. To learn more about Elon, please visit the University web site at www.elon.edu.
Review of applications will begin on 30 November 2021 and continue until the position is filled. To be assured full consideration, applicants should attach the following materials as a single pdf in an email message to cssearch21@elon.edu before 30 November 2021. Required materials include:
cover letter that indicates the track for which the applicant is applying
current C.V.
graduate transcripts (unofficial are acceptable)
a teaching statement (maximum 1 page)
a research statement (Tenure Track applicants only; maximum 1 page)
diversity statement (maximum 1 page)
2 or 3 recommendation letters
Applicants may optionally include evidence of effective teaching as a separate file.
Elon University is an equal opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. Applicants may direct any questions about the position to Search Committee Chairperson Dr. Pratheep Paranthaman by email at pparanthaman@elon.edu or by phone at 336-278-6233.