Administrative and HR Assistant

  • Executive Ethics Commission
  • Springfield, Illinois
  • Jul 31, 2020
Full time Human Resources

Job Description

The Executive Ethics Commission (EEC) of the State of Illinois seeks an administrative and HR assistant for a position with the EEC administrative office.  Under general direction of Executive Ethics Commission (EEC) Administrative Office staff, this position performs a variety of complex, specialized clerical and administrative duties for the EEC’s Administrative Office.


The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer.  The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs).  The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.

Responsibilities include, under direction of the EEC General Counsel or the EEC Office Administrator


  • Serving as the main receptionist for the EEC Administrative Office, greeting visitors who enter the EEC's Administrative Office. Answering phones, taking messages, and transferring calls to appropriate parties.
  • Assisting HR with professional development and training programs, recruitment of staff, and analysis of job applicants.
  • Assisting administrative office staff with organizing and maintaining ex-parte communication files, revolving door files, case files including payment information if applicable, and ethics officer appointment letters files.
  • Assisting General Counsel with establishing and managing EEC record retention schedules, including appropriate disposal of records as approved by the Illinois State Records Commission.
  • Assisting administrative office staff in preparation and distribution of notices, letters, memorandums, and reports as needed. Assisting with EEC styling for all forms, memos and documents. Utilizing the Microsoft Office Suite to generate documents and reports.
  • Serving as official receiving officer for all equipment and supplies. Date stamping, reading, sorting, and distributing incoming mail.
  • Maintaining and updating EEC Staff Directory on EEC SharePoint, the State of Illinois Phone Directory, and the EEC.All Users list.
  • Performing general office support duties such as scanning files, photocopying, collating, and faxing.


Minimum Requirements

  • Knowledge, skill and mental development equivalent to completion of four years of college.
  • Two years of experience in a public or private organization which includes customer service experience and preferably with experience in accounting, payroll, or human resources.
  • Working knowledge of Microsoft Office Suite, specifically with proficiency in Word, Excel and PowerPoint.
  • Working knowledge of inventory and other control methods and procedures.
  • Ability to develop, implement, and evaluate new and revised methods, procedures and performance standards.
  • Ability to exercise good judgment and discretion and maintain confidentiality.
  • Ability to establish and maintain cooperative working relationships.



  • Courses in public or business administration and organizational management/human resources. 


Office Information
The members of the administrative staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the EEC Office Administrator.  Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service.  The desired candidate is self-motivated, with an ability to resolve issues with a resourceful, independent attitude.  The work location is an office setting, requiring business casual or business dress attire. 


Work Hours

This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.



This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options.  Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.


Work Location

Illinois Executive Ethics Commission

401 South Spring Street

William Stratton Building, Room 515

Springfield, Illinois 62706



This position is not covered by the Personnel Code and not subject to collective bargaining.  It does not require a current grade from Central Management Services.  Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity.

Agency Contact

Christine Lazarides

Executive Ethics Commission
Human Resources Office
401 South Spring Street, William Stratton Building, Room 515
Springfield, Illinois 62706


How to Apply
For full consideration, applicants should email the following to by 4:30 p.m. on Thursday, August 20, 2020:


  • A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
  • A detailed resume.
  • Contact information for three professional references. For questions regarding whether a reference is appropriate, please email the Agency Contact.


Special Note: Interviews for this position will be conducted via WebEx video.  Please ensure that you have audio and video connection capabilities.  Interviews are expected to begin the week of September 14, 2020.

The Executive Ethics Commission is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.
The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.


Secretary-Executive Assistant