Talent Research Assistant

A LITTLE ABOUT US

Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable.  One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 79 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter.

As indispensable to our success as our unifying mission, vision, goals and measures, are our unique values:  Integrity Beyond Reproach; Respect for People, Communities, and Cultures; Commitment to Diversity; Tangible Lasting Results; and One Conservancy.  These values are the distinguishing attributes that characterize how we conduct ourselves in our drive for tangible, lasting results. These attributes are not mere platitudes but deeply held convictions universally manifested by all who represent TNC.

YOUR POSITION WITH TNC

The Talent Research Assistant plays an important role in providing support to the internal Executive Search Team as it identifies a wide diversity of top candidates and moves to the final interview and offer stages of the executive search process.  The Research Assistant provides administrative and tracking support while helping to implement targeted diversity sourcing initiatives, leveraging organizational and social networking sites, and using other recruitment tools and techniques to find passive and diverse talent for senior level positions.  This individual is an integral part of the People Team’s Executive Search Team function and is instrumental in helping to support the team’s efforts in developing a pipeline of qualified individuals for the future and in providing diverse candidate pools to fill current vacancies. 

ESSENTIAL FUNCTIONS

The Talent Research Assistant will join internal “kick-off” and debrief calls with hiring managers and the Executive Search Team, organizes the interview logistics process, assists in daily recruiting project management, develops the internal Executive Search Team intranet page, and monitors new job requests as they are submitted.  The Research Assistant uses creative sourcing techniques to identify a diversity of top talent for senior level jobs, difficult to fill and/or growth positions within the organization.  The Research Assistant practices more than simple name generation, but rather develops and assesses potential applicants for adequate experience and qualifications, including analysis of nontraditional career paths and types of prior experience that meet our required qualifications (finding the needle in the haystack).  The Research Assistant employs sourcing and data mining methods, including Boolean searches, a variety of search engines, internal sourcing, and external job board searches.  The Research Assistant also builds relationships with professional associations and universities, as well as uses social networking sites such as LinkedIn that allow individuals to post online professional resumes and profiles. 

Duties include but are not limited to: writing, posting and advertising jobs; tracking costs; researching and sourcing prospective applicants and qualifying individuals for a wide range of executive-level positions; updating applicant records in PeopleSoft; corresponding with job applicants; providing logistical support for interviews and meetings; preparing correspondence and presentations; editing and formatting documents; preparing materials for conferences and update meetings with the hiring teams; developing content for, and improving and maintaining the internal Executive Search Team Intranet page; answering general job inquiries; and ensuring confidentiality with all HR-related matters. The Talent Research Assistant reports to the Talent Knowledge Manager.

RESPONSIBILITIES & SCOPE

• Partner with the Executive Search Team to understand hiring needs, priorities and timing.
• Work with hiring teams to schedule and coordinate interviews, greet candidates, and facilitate meetings/interviews in the conference rooms for interviews held at the Worldwide Office in Arlington, VA. This may include establishing interviewer and candidate availability, scheduling meetings via Outlook or Zoom, providing logistical support for meetings on-site and coordinating travel arrangements when necessary. 
• Provide administrative support for Executive Search Team meetings, including scheduling, preparing and copying materials, ordering food and supplies. Assist with Outlook meetings and scheduling for the Executive Search Team members.
• Develop content for, improve, and maintain, internal Executive Search Team Intranet pages.
• Responsible for monitoring internal Executive Search Team mailbox for new field requests for assistance.
• Join LinkedIn and other professional groups, and place job advertisements as assigned.
• Partner with the Global Diversity, Equity and Inclusion (GDEI) team to understand our diversity recruitment processes and practices.
• Track prospects via tracking tools designed by the Executive Search Team and produce weekly reports for the Executive Search Team and hiring managers that track research results and the status of each recruitment.
• Maintain relevant inhouse recruiting metrics, including client satisfaction surveys for each recruitment. Produce reports on hiring demographics such as minority, veteran, disabled and gender percentages per hire, time and cost to fill.
• Populate best-in-class applicant lists in PeopleSoft. Ensure that PeopleSoft fields are populated to capture cost and activity data, contact notes, and reference information.  Add screening notes and reject applicants in PeopleSoft when final candidate is selected and accepts the position.
• As assigned, directly source diverse talent through personal networks, LinkedIn, web searches, social media, job boards, associations, university career sites and other sources for select positions.
• As assigned, screen online resumes in PeopleSoft, reject those who do not meet qualifications, and discuss those whom the Executive Search Team should personally phone screen.
• Attend online events to learn new sourcing tools and techniques, especially those related to finding diversity of talent.
• May occasionally assist with training presentations via Zoom/Skype or at Operations Conferences.
• Conduct research, deliver results, and effectively manage multiple projects with competing priorities.
• Maintain social media pages (LinkedIn, Facebook and Twitter) to engage active/passive diverse talent pipeline.
• Creates and posts updates on internal social media network (Workplace).
• Respond to job posting inquiries and provide general administrative support as needed.

MINIMUM QUALIFICATIONS

• Associate’s degree, HR professional certification or 4 years related experience, or equivalent combination.
• Proficiency with Microsoft Office suite. Ability to construct and produce reports.
• Proven success in building a wide diversity of relationships and partnerships, ideally with recruiters, candidates and hiring managers.
• Experience in handling confidential and sensitive data.
• Proven written and verbal communication skills, as well as the ability to train others.
• Team oriented, able to take direction and learn quickly.
• Experience in handling multiple projects simultaneously.
• Keen attention to detail, organized and able to maintain a courteous and professional approach and attitude in working with internal clients and the public.
• Solid knowledge of word processing, database management, and spreadsheet software, with ability to construct and produce reports, data input, manipulation, and analysis.
• Excellent customer services skills and experience in responding to employee and applicant inquiries.
• Experience maintaining files, processing paperwork, data entry or related.

DESIRED QUALIFICATIONS

• Bachelor’s degree preferred.
• Two years of experience supporting full-cycle corporate sourcing/recruiting experience with a large nonprofit.
• Experience in writing job advertisements and posting jobs online.
• Experience conducting research and in making strategic sourcing and recruiting recommendations.
• Social media channel sourcing experience and online presence (LinkedIn, Facebook, Twitter) and advanced Internet research skills.
• Knowledge of recruiting and sourcing techniques, including diversity sourcing (i.e. Advanced Google Search, Boolean Search Strings, and others).
• Experience with sourcing a diversity of job prospects and reviewing job boards for matches.
• LinkedIn Recruiter and/or AIRS certifications preferred.
• Working knowledge of PeopleSoft applicant tracking system, including reporting and analytics, with a focus on data integrity.
• Experience in SharePoint web design preferred.
• Broad understanding of fundamental HR concepts, processes, and services.
• Multi-language skills and multi-cultural or cross-cultural experience.

HOW TO APPLY

To apply to position number 49515, submit resume (required) and cover letter separately using the upload buttons. Applications will be reviewed in the order they’re received, and the position will remain open until filled.

https://careers.nature.org/psp/tnccareers/APPLICANT/APPL/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=49515&PostingSeq=1