The University of Texas Libraries seeks a forward-thinking leader, innovative collaborator, and motivational manager for the key leadership position of Assistant Director of Research Support & Digital Initiatives (RSDI). Reporting to the Director of Academic Engagement, the AD of RSDI identifies and implements strategic directions for services and programs to support academic research across all disciplines and in multiple modalities, including reference, research consultation, teaching, liaison work, research data services, open science practices, collection development, curation, and digital scholarship. Engaging directly with faculty, students, and researchers, this position works with resourceful and creative Library staff to innovate, design, pilot, implement, promote, and assess user-focused services that respond to a rapidly changing scholarly environment in support of the Library’s mission, vision, and values .
The AD of RSDI leads a department consisting of four teams: Two Engagement Teams of Subject Liaison Librarians are focused on innovative research lifecycle support, digital project work and initiatives, data management planning, and related skill building. The Digital Scholarship Team provides consultation and learning opportunities associated with Digital Humanities and Digital Scholarship and oversees the Scholars Commons and Scholars Lab, physical spaces and programmatic initiatives central to facilitating and showcasing digital project work, supporting all facets of the research lifecycle, and nurturing interdisciplinary community. Research Data Services is the fourth team and they coordinate training and support for data management, GIS, the Texas Data Repository, and engagement with the UT Open Source Program Office (OSPO).
Responsibilities
Oversee and coordinate research lifecycle support activities and digital initiatives, encompassing analog as well as digital project work to enhance collections and their use, via a department comprised of two teams of domain experts and two teams of subject liaisons. Manage four direct reports made up of two Engagement Team Leads, the Head of Digital Scholarship Services, and the Head of Research Data Services. Work collaboratively with UTL partners and leaders to formulate innovative approaches to engaged involvement in UT Austin’s research enterprise.
Support Academic Engagement projects and initiatives; grow, enhance, and manage a suite of tools and services that promote sustainable and scalable research lifecycle collaboration and digital scholarship support; and facilitate departmental, AE, and UTL-wide teamwork and community in pursuit of stronger internal working relationships and collaboration; and promote AE initiatives.
Work with Digital Scholarship and Research Data Services Team Leads, and others within UTL, to support research in its many forms, including emerging and established open scholarship methods and digital scholarship/digital humanities, managing digital exhibit proposals and various workflows for digitization and portal or repository ingest, and otherwise support scholarship, open data initiatives, and open science practices within and beyond UTL.
Serve as a member of the UTL Leadership Council by working in a collaborative and participatory environment to shape strategic directions for the Libraries work in close collaboration with other Libraries staff, faculty, and campus partners to assess, create, and share knowledge. Contribute to general leadership initiatives. Actively partner with UTL administration, other staff, cross-functional teams, and working groups to advance Libraries strategic goals.
Enhance individual professional skills; participate in training and staff development activities; participate in professional activities on organizational, institutional, and national levels. Maintain active contacts with colleagues in the field. Contribute to professional discussion through presentations, publications, etc.
Other related functions as assigned.
Required Qualifications
MLS/MLIS, or equivalent.
At least five years of significant and progressively responsible management and leadership experience in an academic library.
At least five years of relevant experience working with the research lifecycle in higher education, including experience providing research services as a liaison librarian, user/access services, instruction in libraries, academia, or similar research settings or other user-centered service initiatives in a library setting.
Strengths in successfully establishing and maintaining effective and positive working relationships internally and externally and coordinating collaborative efforts across library departments and campus.
Ability to adapt to a rapidly changing environment, embrace organizational change, and lead departmental consensus around strategic objectives.
Exceptional communication and interpersonal skills with a focus on diplomacy, transparency, and collaboration.
Excellent judgment and decision-making in curating and benchmarking priority-aligned strategic goals within the realities of various team skill sets, capacities and annual workflows.
Project management experience with strengths in strategic thinking, impeccable organizational skills, and connecting varying priorities toward a common goal.
Ability to effectively supervise, mentor, and support professional growth among library staff.
Ability to promote and sustain a positive and ethical workplace culture where belonging is centered and the contributions and development of all individuals are valued.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with new information technologies, evolving models of scholarship, including, open access, open data, evidence synthesis, and Artificial Intelligence (AI) with the ability to articulate how these influence teaching, learning, and scholarship.
Experience in developing and implementing strategic plans and projects.
Knowledge of assessment techniques and trends in academic libraries.
Grant writing and/or grant project implementation experience.
Experience administering and assessing digital library and unique collection initiatives and/or other programs and services relevant to position responsibilities.
Experience participating in a library fundraising and development program, engaging with new and ongoing donors, and providing stewardship information to major donors.
Experience managing a branch library or library department.
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.
Salary Range
$100,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Weekend and evening work may be occasionally required.
Work Shift
Monday – Friday between the hours of 7am and 6pm, as arranged with manager. Flexible Work Arrangements available.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
During your application, you will be asked the following questions:
How do you ensure clear, consistent, and transparent communication across different teams and the organization?
Please describe your approach to building relationships internally and externally.
Please tell us about your leadership strengths and management style. How has it led to developing strong teams that value different perspectives?
Please tell us how you stay organized and ensure deadlines are met when managing multiple projects.
May 03, 2024
Full time
The University of Texas Libraries seeks a forward-thinking leader, innovative collaborator, and motivational manager for the key leadership position of Assistant Director of Research Support & Digital Initiatives (RSDI). Reporting to the Director of Academic Engagement, the AD of RSDI identifies and implements strategic directions for services and programs to support academic research across all disciplines and in multiple modalities, including reference, research consultation, teaching, liaison work, research data services, open science practices, collection development, curation, and digital scholarship. Engaging directly with faculty, students, and researchers, this position works with resourceful and creative Library staff to innovate, design, pilot, implement, promote, and assess user-focused services that respond to a rapidly changing scholarly environment in support of the Library’s mission, vision, and values .
The AD of RSDI leads a department consisting of four teams: Two Engagement Teams of Subject Liaison Librarians are focused on innovative research lifecycle support, digital project work and initiatives, data management planning, and related skill building. The Digital Scholarship Team provides consultation and learning opportunities associated with Digital Humanities and Digital Scholarship and oversees the Scholars Commons and Scholars Lab, physical spaces and programmatic initiatives central to facilitating and showcasing digital project work, supporting all facets of the research lifecycle, and nurturing interdisciplinary community. Research Data Services is the fourth team and they coordinate training and support for data management, GIS, the Texas Data Repository, and engagement with the UT Open Source Program Office (OSPO).
Responsibilities
Oversee and coordinate research lifecycle support activities and digital initiatives, encompassing analog as well as digital project work to enhance collections and their use, via a department comprised of two teams of domain experts and two teams of subject liaisons. Manage four direct reports made up of two Engagement Team Leads, the Head of Digital Scholarship Services, and the Head of Research Data Services. Work collaboratively with UTL partners and leaders to formulate innovative approaches to engaged involvement in UT Austin’s research enterprise.
Support Academic Engagement projects and initiatives; grow, enhance, and manage a suite of tools and services that promote sustainable and scalable research lifecycle collaboration and digital scholarship support; and facilitate departmental, AE, and UTL-wide teamwork and community in pursuit of stronger internal working relationships and collaboration; and promote AE initiatives.
Work with Digital Scholarship and Research Data Services Team Leads, and others within UTL, to support research in its many forms, including emerging and established open scholarship methods and digital scholarship/digital humanities, managing digital exhibit proposals and various workflows for digitization and portal or repository ingest, and otherwise support scholarship, open data initiatives, and open science practices within and beyond UTL.
Serve as a member of the UTL Leadership Council by working in a collaborative and participatory environment to shape strategic directions for the Libraries work in close collaboration with other Libraries staff, faculty, and campus partners to assess, create, and share knowledge. Contribute to general leadership initiatives. Actively partner with UTL administration, other staff, cross-functional teams, and working groups to advance Libraries strategic goals.
Enhance individual professional skills; participate in training and staff development activities; participate in professional activities on organizational, institutional, and national levels. Maintain active contacts with colleagues in the field. Contribute to professional discussion through presentations, publications, etc.
Other related functions as assigned.
Required Qualifications
MLS/MLIS, or equivalent.
At least five years of significant and progressively responsible management and leadership experience in an academic library.
At least five years of relevant experience working with the research lifecycle in higher education, including experience providing research services as a liaison librarian, user/access services, instruction in libraries, academia, or similar research settings or other user-centered service initiatives in a library setting.
Strengths in successfully establishing and maintaining effective and positive working relationships internally and externally and coordinating collaborative efforts across library departments and campus.
Ability to adapt to a rapidly changing environment, embrace organizational change, and lead departmental consensus around strategic objectives.
Exceptional communication and interpersonal skills with a focus on diplomacy, transparency, and collaboration.
Excellent judgment and decision-making in curating and benchmarking priority-aligned strategic goals within the realities of various team skill sets, capacities and annual workflows.
Project management experience with strengths in strategic thinking, impeccable organizational skills, and connecting varying priorities toward a common goal.
Ability to effectively supervise, mentor, and support professional growth among library staff.
Ability to promote and sustain a positive and ethical workplace culture where belonging is centered and the contributions and development of all individuals are valued.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with new information technologies, evolving models of scholarship, including, open access, open data, evidence synthesis, and Artificial Intelligence (AI) with the ability to articulate how these influence teaching, learning, and scholarship.
Experience in developing and implementing strategic plans and projects.
Knowledge of assessment techniques and trends in academic libraries.
Grant writing and/or grant project implementation experience.
Experience administering and assessing digital library and unique collection initiatives and/or other programs and services relevant to position responsibilities.
Experience participating in a library fundraising and development program, engaging with new and ongoing donors, and providing stewardship information to major donors.
Experience managing a branch library or library department.
We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.
Salary Range
$100,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Weekend and evening work may be occasionally required.
Work Shift
Monday – Friday between the hours of 7am and 6pm, as arranged with manager. Flexible Work Arrangements available.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
During your application, you will be asked the following questions:
How do you ensure clear, consistent, and transparent communication across different teams and the organization?
Please describe your approach to building relationships internally and externally.
Please tell us about your leadership strengths and management style. How has it led to developing strong teams that value different perspectives?
Please tell us how you stay organized and ensure deadlines are met when managing multiple projects.
Harry Ransom Center, University of Texas at Austin
300 W 21st St., Austin, TX 78712
General Notes The Harry Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
Purpose Provides leadership, coordination, and support for in-person and virtual reference assistance and contributes to a creative, collaborative, and team-oriented work environment. Collaborates with the Public Services Librarian (responsible for Reading Room operations) and the Reference team (responsible for virtual reference) to assist with all reference services. Coordinates Reference services from staff across many divisions, develops and implements policies and procedures for Reference, is active professionally and serves on library and professional committees. Plans and implements outreach to the UT campus community, provides research consultations, and leads instruction sessions on archival and bibliographical research methods for faculty, students, and staff in collaboration with the Instructional Services Coordinator and the Reference team. Creates research guides, FAQs, tutorials for special-collections discovery tools, and maintains the reference materials in collaboration with Reference, Research Services, Curatorial, and Technical and Digital Services staff.
For full consideration by the hiring committee, please submit materials by 3/15/24. This is a 2 year contract position with a start date as early as 6/1/2024.
Responsibilities
Reporting to the Associate Director for Research Services, designs and administers user-centered Reference service models; explores and implements changes to service models and supporting processes. Collects and compiles circulation and assessment data, analyzes data and prepares reports. Maintains a high level of professional activities and keeps up with current trends and emerging technologies in the areas of Reference and Research Services. Shares with the Associate Director for Research Services, Reference team, and Public Services Librarian responsibility for service quality for in-person reference support by creating policy and designing new workflows. Delivers database instruction training to new and existing staff. Staffs the Reference Service point up to 10-hours a week.
Provides research assistance to and answers reference questions from in-person and virtual library patrons regarding all collections but with a special focus on Literature, History, Photography, Cultural studies, or other Humanities-related fields. Shares responsibility for handling digitization and permission requests for these collections.
Provides research support to students and faculty on campus through outreach, consultations, office-hours, and workshops. Collaborates with Ransom Center Instructional, Curatorial, Conservation, and Research Services staff along with University faculty to design and deliver student-centered instructional sessions prioritizing active learning strategies.
Participates in Ransom Center committee activities as requested. Engages in campus, regional, and national professional organizations and collaborative activities and brings awareness of best practices in the field to help maintain the excellence of Reference support at the Harry Ransom Center.
May assist in evaluating collections and library acquisitions. Occasional Saturday hours required.
Required Qualifications
MSIS with coursework in library or information science, or in a discipline aligned with the Ransom Center's major collection strengths.
Experience in literary, archival, or special collections research.
Excellent interpersonal, oral, and written communication skills.
Excellent organizational, time, and project management skills.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Advanced degree or coursework in library or information science, or in a discipline aligned with the Ransom Center's major collection strengths including film, photography, literature, performing arts, or early books and manuscripts.
Experience providing reference services in a special collections or academic library.
Reading knowledge of Spanish or French.
Familiarity with trends, issues, and best practices in the description, preservation, and access to special collections materials.
Salary Range $56,000, non-negotiable.
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Lifting and moving.
Work Shift
Regular M-F work shift with occasional Saturday hours required.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Reference-Librarian--Harry-Ransom-Center_R_00031994
Mar 05, 2024
Full time
General Notes The Harry Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
Purpose Provides leadership, coordination, and support for in-person and virtual reference assistance and contributes to a creative, collaborative, and team-oriented work environment. Collaborates with the Public Services Librarian (responsible for Reading Room operations) and the Reference team (responsible for virtual reference) to assist with all reference services. Coordinates Reference services from staff across many divisions, develops and implements policies and procedures for Reference, is active professionally and serves on library and professional committees. Plans and implements outreach to the UT campus community, provides research consultations, and leads instruction sessions on archival and bibliographical research methods for faculty, students, and staff in collaboration with the Instructional Services Coordinator and the Reference team. Creates research guides, FAQs, tutorials for special-collections discovery tools, and maintains the reference materials in collaboration with Reference, Research Services, Curatorial, and Technical and Digital Services staff.
For full consideration by the hiring committee, please submit materials by 3/15/24. This is a 2 year contract position with a start date as early as 6/1/2024.
Responsibilities
Reporting to the Associate Director for Research Services, designs and administers user-centered Reference service models; explores and implements changes to service models and supporting processes. Collects and compiles circulation and assessment data, analyzes data and prepares reports. Maintains a high level of professional activities and keeps up with current trends and emerging technologies in the areas of Reference and Research Services. Shares with the Associate Director for Research Services, Reference team, and Public Services Librarian responsibility for service quality for in-person reference support by creating policy and designing new workflows. Delivers database instruction training to new and existing staff. Staffs the Reference Service point up to 10-hours a week.
Provides research assistance to and answers reference questions from in-person and virtual library patrons regarding all collections but with a special focus on Literature, History, Photography, Cultural studies, or other Humanities-related fields. Shares responsibility for handling digitization and permission requests for these collections.
Provides research support to students and faculty on campus through outreach, consultations, office-hours, and workshops. Collaborates with Ransom Center Instructional, Curatorial, Conservation, and Research Services staff along with University faculty to design and deliver student-centered instructional sessions prioritizing active learning strategies.
Participates in Ransom Center committee activities as requested. Engages in campus, regional, and national professional organizations and collaborative activities and brings awareness of best practices in the field to help maintain the excellence of Reference support at the Harry Ransom Center.
May assist in evaluating collections and library acquisitions. Occasional Saturday hours required.
Required Qualifications
MSIS with coursework in library or information science, or in a discipline aligned with the Ransom Center's major collection strengths.
Experience in literary, archival, or special collections research.
Excellent interpersonal, oral, and written communication skills.
Excellent organizational, time, and project management skills.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Advanced degree or coursework in library or information science, or in a discipline aligned with the Ransom Center's major collection strengths including film, photography, literature, performing arts, or early books and manuscripts.
Experience providing reference services in a special collections or academic library.
Reading knowledge of Spanish or French.
Familiarity with trends, issues, and best practices in the description, preservation, and access to special collections materials.
Salary Range $56,000, non-negotiable.
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Lifting and moving.
Work Shift
Regular M-F work shift with occasional Saturday hours required.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Reference-Librarian--Harry-Ransom-Center_R_00031994
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Responsibilities
The Associate Registrar (TMS) will be responsible for the administration of The Museum System (TMS, Gallery Systems) collection management software database. Daily tasks would include:
Performing as TMS system administrator and establishing data standards and procedures in accordance with best practices in collections management related to acquisitions, loans, exhibitions, and media.
Creating and maintaining Crystal Reports files, using SQL, for all TMS modules. Helping to manage other related digital documents (e.g. collection agreements and forms). Producing TMS reports on collections statistics. To ensure consistency in TMS records, reviewing usage of controlled vocabularies, and monitoring data entry and digitization of images and database configurations.
Overseeing the eMuseum Digital Publishing Software. Remaining current of new trends and developments in collection database software. Collaborating with staff (e.g. Curatorial, Archives, Conservation and Education) on projects requiring electronic access to collection information and supervises database projects.
Training staff and volunteers in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues. Maintaining/updating TMS manuals. Leading quarterly TMS user meetings with representative staff from Archives, Registration, and ITS to review guideline updates in metadata standards.
Working with ITS Department on planning for long-term storage, organization, and preservation of digital assets. Participating cross-departmentally in the research, development, and future implementation of a Digital Asset Management System for the organization. Ensuring effective interface with databases to make collections information available to external audiences across various platforms. Planning and implementing online access to the collections records. Overseeing database upgrades, scheduling system testing and preforms database cleanup. Serving as primary contact for TMS vendors. Assisting with the development of budgets for system contracts, upgrades, and database projects.
Leading annual collections inventory and responds to collections inquiries. Assisting with rehousing and re-shelving of objects, as well as photographing and numbering objects. Developing registrar files and assists with exhibition installation/de-installation. Assisting with shipping or receiving objects. Participating as a member of the Collections Emergency Preparedness Team.
May be required to travel (nationally or internationally) to serve as a Museum courier. Assignments are based on the needs of the Museum. Courier training is required prior to the incumbent serving in this capacity.
Qualifications
Bachelor's degree in Library Science, Information Science, Art History, Administration, Museum Studies, or a related field and four years of related experience. Note: Higher education can substitute for experience at the equivalent rate.
Knowledge of applicable computer applications related to collections management database software, specifically TMS (The Museum System).
Knowledge of the concepts, principles, and practices of collections management.
Valid Florida driver's license or the ability to obtain prior to hire.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Master's degree in an appropriate field.
Knowledge or experience of Crystal Reports.
Knowledge or experience in proper handling objects, inventory, acquisition, and cataloging.
Strong computer skills and understanding of computer system terminology.
Ability to work in a fluid environment and experience with project management skills, including multi-tasking.
Ability to work successfully interdepartmentally, provide customer service, and vendor relations.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
Anticipated salary range will be high $30,000s to low $40,000s based on education, skills, and experience.
Pay Plan
This is an A&P (Administrative and Professional) position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent may be required to work evenings, weekends, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Apr 08, 2021
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Responsibilities
The Associate Registrar (TMS) will be responsible for the administration of The Museum System (TMS, Gallery Systems) collection management software database. Daily tasks would include:
Performing as TMS system administrator and establishing data standards and procedures in accordance with best practices in collections management related to acquisitions, loans, exhibitions, and media.
Creating and maintaining Crystal Reports files, using SQL, for all TMS modules. Helping to manage other related digital documents (e.g. collection agreements and forms). Producing TMS reports on collections statistics. To ensure consistency in TMS records, reviewing usage of controlled vocabularies, and monitoring data entry and digitization of images and database configurations.
Overseeing the eMuseum Digital Publishing Software. Remaining current of new trends and developments in collection database software. Collaborating with staff (e.g. Curatorial, Archives, Conservation and Education) on projects requiring electronic access to collection information and supervises database projects.
Training staff and volunteers in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues. Maintaining/updating TMS manuals. Leading quarterly TMS user meetings with representative staff from Archives, Registration, and ITS to review guideline updates in metadata standards.
Working with ITS Department on planning for long-term storage, organization, and preservation of digital assets. Participating cross-departmentally in the research, development, and future implementation of a Digital Asset Management System for the organization. Ensuring effective interface with databases to make collections information available to external audiences across various platforms. Planning and implementing online access to the collections records. Overseeing database upgrades, scheduling system testing and preforms database cleanup. Serving as primary contact for TMS vendors. Assisting with the development of budgets for system contracts, upgrades, and database projects.
Leading annual collections inventory and responds to collections inquiries. Assisting with rehousing and re-shelving of objects, as well as photographing and numbering objects. Developing registrar files and assists with exhibition installation/de-installation. Assisting with shipping or receiving objects. Participating as a member of the Collections Emergency Preparedness Team.
May be required to travel (nationally or internationally) to serve as a Museum courier. Assignments are based on the needs of the Museum. Courier training is required prior to the incumbent serving in this capacity.
Qualifications
Bachelor's degree in Library Science, Information Science, Art History, Administration, Museum Studies, or a related field and four years of related experience. Note: Higher education can substitute for experience at the equivalent rate.
Knowledge of applicable computer applications related to collections management database software, specifically TMS (The Museum System).
Knowledge of the concepts, principles, and practices of collections management.
Valid Florida driver's license or the ability to obtain prior to hire.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Master's degree in an appropriate field.
Knowledge or experience of Crystal Reports.
Knowledge or experience in proper handling objects, inventory, acquisition, and cataloging.
Strong computer skills and understanding of computer system terminology.
Ability to work in a fluid environment and experience with project management skills, including multi-tasking.
Ability to work successfully interdepartmentally, provide customer service, and vendor relations.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
Anticipated salary range will be high $30,000s to low $40,000s based on education, skills, and experience.
Pay Plan
This is an A&P (Administrative and Professional) position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent may be required to work evenings, weekends, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
The John & Mable Ringling Museum of Art
Sarasota, FL
Job ID 48602
Apply on or before 4/16/2021 at: http://bit.ly/AsscRegistrarTMS
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website: https://www.ringling.org/
Facebook: https://www.facebook.com/TheRingling
Twitter: https://twitter.com/TheRingling
Instagram: https://www.instagram.com/theringling/
Flickr: https://www.flickr.com/photos/theringling
Pinterest: https://www.pinterest.com/ringlingmuseum/
YouTube: https://www.youtube.com/channel/UCpI2uPmy9NN2yMit1EFOuAQ
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
FSU Diversity & Inclusion Statement: https://hr.fsu.edu/?page=diversity/diversity_about_us
FSU Strategic Plan: https://strategicplan.fsu.edu/diversity-inclusion/
Ringling Strategic Plan: https://www.ringling.org/strategic-plan
Responsibilities
The Associate Registrar (TMS) will be responsible for the administration of The Museum System (TMS, Gallery Systems) collection management software database.
Daily tasks would include:
Performs as TMS system administrator and establishes data standards and procedures in accordance with best practices in collections management related to acquisitions, loans, exhibitions and media.
Creates and maintains Crystal Reports files, using SQL, for all TMS modules. Helps to manage other related digital documents (e.g. collection agreements and forms). Produces TMS reports on collections statistics. To ensure consistency in TMS records, reviews usage of controlled vocabularies, monitors data entry and digitization of images and database configurations.
Oversees the eMuseum Digital Publishing Software. Remains current of new trends and developments in collection database software. Collaborates with staff (e.g. Curatorial, Archives, Conservation and Education) on projects requiring electronic access to collection information and supervises database projects.
Trains staff and volunteers in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues. Maintains/updates TMS manuals. Lead quarterly TMS user meetings with representative staff from Archives, Registration and ITS to review guideline updates in metadata standards.
Works with ITS Department on planning for long-term storage, organization and preservation of digital assets. Participates cross-departmentally in the research, development, and future implementation of a Digital Asset Management System for the organization. Ensures effective interface with databases to make collections information available to external audiences across various platforms. Plans and implements online access to the collections records. Oversees database upgrades, schedules system testing and preforms database cleanup. Serves as primary contact for TMS vendors. Assists with the development of budgets for system contracts, upgrades, and database projects.
Leads annual collections inventory and responds to collections inquiries. Assists with rehousing and re-shelving of objects, as well as photographing and numbering objects. Develops registrar files and assists with exhibition installation/de-installation. Assists with shipping or receiving objects. Participates as a member of the Collections Emergency Preparedness Team.
May be required to travel (nationally or internationally) to serve as a Museum courier. Assignments are based on the needs of the Museum. Courier training is required prior to the incumbent serving in this capacity.
Qualifications
Bachelor's Degree in Library Science, Information Science, Art History, Administration, Museum Studies, or a related field and 4 years of related experience.
Knowledge of applicable computer applications related to collections management database software, specifically TMS (The Museum System).
Knowledge of the concepts, principles and practices of collections management.
Valid Florida driver's license or the ability to obtain prior to hire.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Master's degree in an appropriate field.
Knowledge or experience of Crystal Reports.
Knowledge or experience in proper handling objects, inventory, acquisition, and cataloging.
Strong computer skills and understanding of computer system terminology.
Ability to work in a fluid environment and experience with project management skills, including multi-tasking.
Ability to work successfully interdepartmentally, provide customer service, and vendor relations.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Anticipated salary range will be high 30’s to low 40’s based on education, skills, and experience.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs:
https://hr.fsu.edu/total-rewards .
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks:
https://hr.fsu.edu/total-rewards/compensation-services/total-compensation-calculator .
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent may be required to work evenings, weekends, or holidays based on the needs of the Ringling.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu .
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
Pay Plan
This is an A&P (Administrative and Professional) position.
Soft Money Funded
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Mar 18, 2021
Full time
Job ID 48602
Apply on or before 4/16/2021 at: http://bit.ly/AsscRegistrarTMS
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website: https://www.ringling.org/
Facebook: https://www.facebook.com/TheRingling
Twitter: https://twitter.com/TheRingling
Instagram: https://www.instagram.com/theringling/
Flickr: https://www.flickr.com/photos/theringling
Pinterest: https://www.pinterest.com/ringlingmuseum/
YouTube: https://www.youtube.com/channel/UCpI2uPmy9NN2yMit1EFOuAQ
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
FSU Diversity & Inclusion Statement: https://hr.fsu.edu/?page=diversity/diversity_about_us
FSU Strategic Plan: https://strategicplan.fsu.edu/diversity-inclusion/
Ringling Strategic Plan: https://www.ringling.org/strategic-plan
Responsibilities
The Associate Registrar (TMS) will be responsible for the administration of The Museum System (TMS, Gallery Systems) collection management software database.
Daily tasks would include:
Performs as TMS system administrator and establishes data standards and procedures in accordance with best practices in collections management related to acquisitions, loans, exhibitions and media.
Creates and maintains Crystal Reports files, using SQL, for all TMS modules. Helps to manage other related digital documents (e.g. collection agreements and forms). Produces TMS reports on collections statistics. To ensure consistency in TMS records, reviews usage of controlled vocabularies, monitors data entry and digitization of images and database configurations.
Oversees the eMuseum Digital Publishing Software. Remains current of new trends and developments in collection database software. Collaborates with staff (e.g. Curatorial, Archives, Conservation and Education) on projects requiring electronic access to collection information and supervises database projects.
Trains staff and volunteers in TMS, including conducting in-person sessions, creating tutorial documents, and troubleshooting database issues. Maintains/updates TMS manuals. Lead quarterly TMS user meetings with representative staff from Archives, Registration and ITS to review guideline updates in metadata standards.
Works with ITS Department on planning for long-term storage, organization and preservation of digital assets. Participates cross-departmentally in the research, development, and future implementation of a Digital Asset Management System for the organization. Ensures effective interface with databases to make collections information available to external audiences across various platforms. Plans and implements online access to the collections records. Oversees database upgrades, schedules system testing and preforms database cleanup. Serves as primary contact for TMS vendors. Assists with the development of budgets for system contracts, upgrades, and database projects.
Leads annual collections inventory and responds to collections inquiries. Assists with rehousing and re-shelving of objects, as well as photographing and numbering objects. Develops registrar files and assists with exhibition installation/de-installation. Assists with shipping or receiving objects. Participates as a member of the Collections Emergency Preparedness Team.
May be required to travel (nationally or internationally) to serve as a Museum courier. Assignments are based on the needs of the Museum. Courier training is required prior to the incumbent serving in this capacity.
Qualifications
Bachelor's Degree in Library Science, Information Science, Art History, Administration, Museum Studies, or a related field and 4 years of related experience.
Knowledge of applicable computer applications related to collections management database software, specifically TMS (The Museum System).
Knowledge of the concepts, principles and practices of collections management.
Valid Florida driver's license or the ability to obtain prior to hire.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Master's degree in an appropriate field.
Knowledge or experience of Crystal Reports.
Knowledge or experience in proper handling objects, inventory, acquisition, and cataloging.
Strong computer skills and understanding of computer system terminology.
Ability to work in a fluid environment and experience with project management skills, including multi-tasking.
Ability to work successfully interdepartmentally, provide customer service, and vendor relations.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Anticipated salary range will be high 30’s to low 40’s based on education, skills, and experience.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs:
https://hr.fsu.edu/total-rewards .
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks:
https://hr.fsu.edu/total-rewards/compensation-services/total-compensation-calculator .
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent may be required to work evenings, weekends, or holidays based on the needs of the Ringling.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu .
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
Pay Plan
This is an A&P (Administrative and Professional) position.
Soft Money Funded
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.