Pacific Northwest Research Institute
720 Broadway, Seattle, WA 98122
Office Manager
PNRI is looking for an Office Manager to lead a variety of functions that are foundational to creating a welcoming, inclusive, and well-organized office experience for PNRI staff and visitors. This highly visible position develops, implements, manages, and maintains the processes that support the institute’s office operations.
The Office Manager is responsible for oversight of day-to-day office activities ensuring efficiency through the design and implementation of office policies, standards, and procedures. The successful candidate will have a minimum of three years of successful experience in office management and at least two years of experience directly managing direct reports. This position requires strong writing, communication skills, budget review & management success, as well as demonstrated detail orientation, collaboration, and project management skills, with an emphasis on outcome measurement. The successful candidate and their team will support the Board of Trustees, senior leadership, and scientific faculty. Demonstrated problem solving skills are critical to success, as well as taking initiative and ownership over the role and responsibilities. The successful candidate will have a verifiable track record maintaining confidentiality of sensitive data, is well-organized, and a team player with a high level of work integrity and ethical standards.
Why PNRI?
Not only do we have a long and distinguished history, but we are also a relevant part of the future in genetic research.
Our institute offers a diversity in science; and continues to expand.
Our PI’s are committed to finding opportunities for their labs to collaborate in their pursuit of genetic research to improve human health.
PNRI is building a team and a community dedicated to contributing scientific advances to improve the health of all people.
What you will do:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Ensure office efficiency by assigning & monitoring clerical/administrative functions including but not limited to maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment.
Oversee day-to-day office activities including reception and keep management informed regularly via performance reports.
Achieve financial objectives through effective management of the office G&A budget, scheduling expenditures, analyzing variances, inventory, schedule, and source general office and F&B supplies, and supervise budget purchasing from PO to reconciliation, and ensuring accurate & timely reporting.
Provide direct administrative support as needed, including scheduling appointments, meetings & events, booking travel, mailing & shipping packages, and updating contacts database & employee directories.
Execute, oversee, and become the point of historical reference for the business services document management system, including defining procedures for the retention, protection, retrieval, transfer, and disposal of records, as assigned.
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, coordinate food deliveries when requested and manage contract & price negotiations with office vendors, as assigned.
Partner with the Director of Operations in the management of space/infrastructure planning (i.e., moves, additions, changes to workstations), office condition maintenance, and provide answers, resources, and solutions when requested for office management issues (e.g., stationery and business cards).
Partner with HR to update and maintain office policies as necessary.
Assist in the onboarding process for new hires.
Plan in-house or off-site activities, like employee events, conferences, and Board of Trustees meetings.
Provide administrative support to the Board of Trustees, senior leadership, and scientific faculty, including, but not limited to, professionally and discretely managing correspondence, calendars, directories, databases, and files, scheduling meetings, and recording meeting minutes, as well as compiling, organizing, and editing documents and reports, as directed.
Handle enquiries and requests and act as the administrative point of contact between executives and internal/external clients.
Manage and develop admin/clerical staff (i.e., Front Office Coordinator) through recruiting, selecting, orienting, training, , coaching, counseling & disciplining employees, and planning, monitoring & appraising job results while ensuring senior management receives regular team activity and performance reports.
Oversee the day-to-day activities performed by the admin/clerical team and ensure staff accurately report work and PTO hours and receive coverage for rest and meal breaks.
Ensure office efficiency by performing and assigning admin/clerical functions, including, but not limited to maintaining and monitoring communal areas.
Ensure adherence to business services policies and procedures and work jointly with senior management in the development and implementation of adjustments and new standards.
What you bring:
To perform this job successfully, an individual should be able to demonstrate the requirements listed below which are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent; Bachelor’s degree a plus.
A minimum of three (3) years of successful experience in office management; previous experience with a research institute or non-profit organization desired.
A minimum of two (2) years of experience directly managing/overseeing employees required.
CAP, PACE, CBOM or Office Manager Certification from NACPB a plus.
Demonstrable written and verbal communication skills to effectively and professionally communicate and collaborate with a wide range of stakeholders, including scientists, Board of Trustees members, and executive leadership.
Proven ability to thrive in a team environment and work collaboratively.
Established and verified track record of a high level of attention to detail, a high degree of accuracy and timely follow-through.
Demonstrated ability to work independently and a track record of success with multi-tasking, goal setting, and workload prioritization.
Proven intermediate+ knowledge of Microsoft Office, SharePoint, Canva, office machines (i.e., copiers and postage machines) and meeting scheduling tools (i.e., Outlook, Zoom, Bookings and/or Calendly).
Demonstrated ability to maintain confidentiality of sensitive data, information and files including, but not limited to, Board of Trustees information.
Established and verified success with navigating change and adjusting to new tasks, procedures, or policies as office needs change.
Experience in a nonprofit environment a
Experience with Intacct software
PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply.
How to apply:
Want to be a part of the team at PNRI? Please complete and submit the application form on our website.
The annual base salary for this position is from $55,000 to $70,000 and the wage offered will be based on experience and qualifications.
PNRI requires vaccination for COVID 19 as a condition of employment. Please see www.pnri.org for more information.
About PNRI:
PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health. We believe genetic research holds untapped potential to improve human health. PNRI pursues an unanswered question in the field of genetics: what keeps people healthy in the face of genetic and environmental risk? At PNRI, our culture encourages originality, risk-taking, and interdisciplinary collaboration.
PNRI is an equal opportunity employer. PNRI does not, and will not, discriminate against any applicant or employee on the basis of race, creed, ancestry, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, citizenship status, mental or physical disability, age, genetic information, veteran status, marital or family status, family or medical care leave, pregnancy or related condition (including childbirth and/or nursing), political affiliation or any other characteristic protected by state or federal law or local ordinance. We believe diversity, equity, inclusion, and belonging is not only good business, it’s the right thing to do.
Mar 04, 2024
Full time
Office Manager
PNRI is looking for an Office Manager to lead a variety of functions that are foundational to creating a welcoming, inclusive, and well-organized office experience for PNRI staff and visitors. This highly visible position develops, implements, manages, and maintains the processes that support the institute’s office operations.
The Office Manager is responsible for oversight of day-to-day office activities ensuring efficiency through the design and implementation of office policies, standards, and procedures. The successful candidate will have a minimum of three years of successful experience in office management and at least two years of experience directly managing direct reports. This position requires strong writing, communication skills, budget review & management success, as well as demonstrated detail orientation, collaboration, and project management skills, with an emphasis on outcome measurement. The successful candidate and their team will support the Board of Trustees, senior leadership, and scientific faculty. Demonstrated problem solving skills are critical to success, as well as taking initiative and ownership over the role and responsibilities. The successful candidate will have a verifiable track record maintaining confidentiality of sensitive data, is well-organized, and a team player with a high level of work integrity and ethical standards.
Why PNRI?
Not only do we have a long and distinguished history, but we are also a relevant part of the future in genetic research.
Our institute offers a diversity in science; and continues to expand.
Our PI’s are committed to finding opportunities for their labs to collaborate in their pursuit of genetic research to improve human health.
PNRI is building a team and a community dedicated to contributing scientific advances to improve the health of all people.
What you will do:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Ensure office efficiency by assigning & monitoring clerical/administrative functions including but not limited to maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment.
Oversee day-to-day office activities including reception and keep management informed regularly via performance reports.
Achieve financial objectives through effective management of the office G&A budget, scheduling expenditures, analyzing variances, inventory, schedule, and source general office and F&B supplies, and supervise budget purchasing from PO to reconciliation, and ensuring accurate & timely reporting.
Provide direct administrative support as needed, including scheduling appointments, meetings & events, booking travel, mailing & shipping packages, and updating contacts database & employee directories.
Execute, oversee, and become the point of historical reference for the business services document management system, including defining procedures for the retention, protection, retrieval, transfer, and disposal of records, as assigned.
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, coordinate food deliveries when requested and manage contract & price negotiations with office vendors, as assigned.
Partner with the Director of Operations in the management of space/infrastructure planning (i.e., moves, additions, changes to workstations), office condition maintenance, and provide answers, resources, and solutions when requested for office management issues (e.g., stationery and business cards).
Partner with HR to update and maintain office policies as necessary.
Assist in the onboarding process for new hires.
Plan in-house or off-site activities, like employee events, conferences, and Board of Trustees meetings.
Provide administrative support to the Board of Trustees, senior leadership, and scientific faculty, including, but not limited to, professionally and discretely managing correspondence, calendars, directories, databases, and files, scheduling meetings, and recording meeting minutes, as well as compiling, organizing, and editing documents and reports, as directed.
Handle enquiries and requests and act as the administrative point of contact between executives and internal/external clients.
Manage and develop admin/clerical staff (i.e., Front Office Coordinator) through recruiting, selecting, orienting, training, , coaching, counseling & disciplining employees, and planning, monitoring & appraising job results while ensuring senior management receives regular team activity and performance reports.
Oversee the day-to-day activities performed by the admin/clerical team and ensure staff accurately report work and PTO hours and receive coverage for rest and meal breaks.
Ensure office efficiency by performing and assigning admin/clerical functions, including, but not limited to maintaining and monitoring communal areas.
Ensure adherence to business services policies and procedures and work jointly with senior management in the development and implementation of adjustments and new standards.
What you bring:
To perform this job successfully, an individual should be able to demonstrate the requirements listed below which are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent; Bachelor’s degree a plus.
A minimum of three (3) years of successful experience in office management; previous experience with a research institute or non-profit organization desired.
A minimum of two (2) years of experience directly managing/overseeing employees required.
CAP, PACE, CBOM or Office Manager Certification from NACPB a plus.
Demonstrable written and verbal communication skills to effectively and professionally communicate and collaborate with a wide range of stakeholders, including scientists, Board of Trustees members, and executive leadership.
Proven ability to thrive in a team environment and work collaboratively.
Established and verified track record of a high level of attention to detail, a high degree of accuracy and timely follow-through.
Demonstrated ability to work independently and a track record of success with multi-tasking, goal setting, and workload prioritization.
Proven intermediate+ knowledge of Microsoft Office, SharePoint, Canva, office machines (i.e., copiers and postage machines) and meeting scheduling tools (i.e., Outlook, Zoom, Bookings and/or Calendly).
Demonstrated ability to maintain confidentiality of sensitive data, information and files including, but not limited to, Board of Trustees information.
Established and verified success with navigating change and adjusting to new tasks, procedures, or policies as office needs change.
Experience in a nonprofit environment a
Experience with Intacct software
PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply.
How to apply:
Want to be a part of the team at PNRI? Please complete and submit the application form on our website.
The annual base salary for this position is from $55,000 to $70,000 and the wage offered will be based on experience and qualifications.
PNRI requires vaccination for COVID 19 as a condition of employment. Please see www.pnri.org for more information.
About PNRI:
PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health. We believe genetic research holds untapped potential to improve human health. PNRI pursues an unanswered question in the field of genetics: what keeps people healthy in the face of genetic and environmental risk? At PNRI, our culture encourages originality, risk-taking, and interdisciplinary collaboration.
PNRI is an equal opportunity employer. PNRI does not, and will not, discriminate against any applicant or employee on the basis of race, creed, ancestry, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, citizenship status, mental or physical disability, age, genetic information, veteran status, marital or family status, family or medical care leave, pregnancy or related condition (including childbirth and/or nursing), political affiliation or any other characteristic protected by state or federal law or local ordinance. We believe diversity, equity, inclusion, and belonging is not only good business, it’s the right thing to do.
Ocean Associates Inc. (OAI) is seeking a Shellfish Researcher to provide support to the National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northwest Fisheries Science Center in Seattle, WA. OAI is a Virginia corporation established in 2003 that provides consulting and technical services to the U.S. government, non-governmental organizations, international organizations, and the private sector. We specialize in scientific program and project management, strategic planning, professional and technical services, and stakeholder engagement, supporting government contracts.
Background
There has been considerable research regarding the ecosystem effects of shellfish farming in temperate waters of the Atlantic and Pacific coast in recent years. This research includes interactions with submerged aquatic vegetation, fish and invertebrates and effects on water quality. In Washington state, there are over 250 shellfish farms across over 700 sites, most of which are located in Puget Sound.
A priority in Puget Sound is the conservation of nearshore habitat, including wetlands, submerged aquatic vegetation, estuaries, and tidal zones that make up some of the most valuable habitat for the region’s salmon and steelhead and overlap in some places with shellfish farming. Unfortunately, much of nearshore habitat in Puget Sound is lost or degraded, with more than 90 percent of tidal wetlands lost to development. That leaves salmon without essential nursery habitat they need to feed and grow strong to boost their later survival in the open ocean. This is especially concerning for Puget Sound Chinook salmon, which is listed as threatened under the Endangered Species Act.
To help address this situation, NOAA Fisheries recently developed the Puget Sound Nearshore Habitat Conservation Calculator (Nearshore Calculator). The calculator can be used to determine how much restoration is needed to offset the impacts of nearshore development. The calculator determines changes in habitat value in a common currency that represents habitat impacts as debits, and habitat improvements as credits. Developers can then offset debits with an equivalent number of credits, avoiding further net loss of nearshore habitat. Credits may come from improvements undertaken as part of the same project or from improvements in other areas in the Puget Sound region.
NOAA Fisheries is in need of assistance to help consider additions to the Nearshore Calculator to account for ecosystem effects of shellfish aquaculture in Puget Sound, based on best available science.
Description
The employee will coordinate with the Northwest Fisheries Science Center and West Coast Region of Fisheries (Central Puget Sound Branch & Oregon/Washington Aquaculture Coordinator) to assist with the following key tasks:
Literature Review/Calculator learning: Compile and conduct an assessment of relevant literature to inform ecosystem effects of shellfish aquaculture. Assess relevance to shellfish aquaculture in the US portions of the Salish Sea including all five marine basins delineated as service areas for use with the Nearshore Calculator. Synthesize and communicate findings to scientific, management and industry audiences. Invest in in-depth learning of the nearshore calculator and Section 7(a)(2) of the Endangered Species Act, including how the calculator works, the underlying literature, data inputs, analytical approach and how it is applied to aquaculture projects. Deliverables are:Finalized list of literature and folders with PDF copies of each study. Summary files with annotations of key results and conclusions from each source. Tables, figures, presentation materials for presenting results to different audiences. Contribute to NWFSC teams that are working on related projects by participating in meetings, completing assignments, and contributing to products.
Gain Regional Expertise: When possible, conduct site visits to regional shellfish farms to gain an understanding of aquaculture practices. Take photos of gear and growing practices at each site, pending permission of the grower. When possible, join research teams in the field to promote awareness of ongoing research applications. Deliverables are:Library of photos taken at each site visit that document different types of shellfish growing practices and ongoing research.
Effects of Aquaculture: Using results from Task 1 and 2, evaluate how benefits/impacts from different aquaculture techniques affect Physical and Biological Features (PBFs) for salmon based on best available science. Evaluate if these benefits/impacts are generally included in the indicator effect pathways outlined in Ehinger et al 2023. Amend the indicator effect pathways description as appropriate for aquaculture. Detail if any relevant indicator effect pathways may not be included and how they could be added in an update. Deliverables are:List of benefits/impacts of shellfish aquaculture are generally included in the indicator effect pathway outline in Ehinger et al., 2023. Amend recommended indicator effect pathway description(s), as applicable. Recommend any relevant indicator effect pathways that may not be included, and how they could be added following the format and methodology in Ehingher et al. 2023.
Prototype Development: For aquaculture techniques for which the most relevant indicator effect pathways are considered in the Nearshore Calculator, evaluate if current tabs allow for appropriate quantification of impacts. For those applications, develop demonstration examples of how shellfish aquaculture activities that require federal permitting may be addressed by the Nearshore Calculator. Demonstration growing methods shall include shellfish on-bottom culture, flip bag culture, long-line culture, geoduck culture and co-culture with seaweed and infrastructure associated with shellfish culture, such as buoys, nearshore hardening/boat launches, etc. Deliverables are:For each demonstration example, develop a document that describes each proposed idea for integrating ecosystem effects into decision making tools. Provide supporting evidence (data, references) to justify each idea.
Draft Recommendations: Based on steps one through four, develop proposed additions/adjustments to the calculator for shellfish projects. Present draft recommendations for feedback from applicable Northwest Fisheries Science Center and West Coast Region of Fisheries staff. Deliverables are:Consult with NWFSC and WCR staff to solicit peer review of demonstration examples. Develop key questions for reviewers to address in the review process. Electronic copies of all peer review comments received.
Develop Guidance: Develop instructions to NOAA Fisheries Staff regarding how these adjustments to the calculator can be incorporated for use by NOAA staff, tribes, the public and other stakeholders. Deliverables are:Based on results of peer review, offer guidance on when and how to implement the recommended additions and adjustments. Guidance may be in one or more formats, including but not limited to in-person work sessions, webinars, small meetings, written documentation, etc.
Communication: Share results, conclusions, guidance with interested and relevant audiences, including relevant conferences and meetings. In collaboration with NOAA staff, provide an overview of findings for regional aquaculture and marine habitat teams, tribes, the public and other stakeholders. Develop a synthesis manuscript for publication in a peer reviewed journal that includes the literature review findings and relevant results regarding how this information might be used to inform management tools and calculators. Deliverables are:Communications products including but not limited to:Presentation files (PowerPoint, Google Slides, etc.) and presentations at relevant science and management meetings. Manuscript drafted for submission to peer reviewed journal that integrates literature review and application to management tools. Collaborative engagement with communications teams on webstory, newsletter and social media content, as applicable. Monthly progress report to include, but not necessarily be limited to, the following: accomplishments, issues encountered, travel (including purpose, significant outcomes, action items), and recommendations, if applicable.
Start Date: As soon as possible
Location: Northwest Fisheries Science Center Seattle, WA or the associated Manchester Research Station, Manchester, WA
Travel: Travel is anticipated to support field research, meet with collaborators, and present results at a regional workshop or scientific conference. Travel will be in WA, OR, CA, or ID.
Salary and Benefits: This is a full-time position with benefits. Salary, commensurate with experience, between $38.00 - $42.00 per hour.
Requirements
Applicants must have the following minimum requirements:
Bachelor's degree, or higher, from an accredited college or university with a major directly related in a field of study as related to the requirements of this specific task order with emphasis in fisheries, oceanography, social science, natural science, mathematics, or hydrology, plus five (5) years of experience in related field or combination of such totaling nine (9) years combined education and experience. Master’s Degree in related field plus one (1) year experience or Ph.D. may be substituted for experience.
At least four years of academic research experience focused on fish populations, shellfish, submerged aquatic vegetation and/or nearshore habitat data.
Experience working in estuary or nearshore habitats on the west coast.
Experience with shellfish aquaculture practices and submerged aquatic vegetation (eelgrass and/or kelp).
Excellent verbal and written communication skills.
Familiarity with R or ArcGIS, modeling and data analysis, and experience writing and publishing peer-reviewed articles.
Familiarity with approaches and tools used by managers to value habitats
Knowledge and expertise of NOAA Fisheries policies and programs
Experience with planning, and Federal financial management and operations
Working with diverse interdisciplinary teams
Current MS Office skills
Valid driver's license
Ability to work effectively both individually and collaboratively in a team/group setting.
Ability to receive constructive feedback and implement appropriate action.
Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application.
Applicants should submit a resume that includes the following:
Cover letter that briefly describes how you meet the required and preferred qualifications listed.
Work history for past 10 years or since last full-time education.
Education.
Previous experience or training with similar requirements.
Three professional references.
Include your name in the document file name.
Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).
Nov 14, 2023
Full time
Ocean Associates Inc. (OAI) is seeking a Shellfish Researcher to provide support to the National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northwest Fisheries Science Center in Seattle, WA. OAI is a Virginia corporation established in 2003 that provides consulting and technical services to the U.S. government, non-governmental organizations, international organizations, and the private sector. We specialize in scientific program and project management, strategic planning, professional and technical services, and stakeholder engagement, supporting government contracts.
Background
There has been considerable research regarding the ecosystem effects of shellfish farming in temperate waters of the Atlantic and Pacific coast in recent years. This research includes interactions with submerged aquatic vegetation, fish and invertebrates and effects on water quality. In Washington state, there are over 250 shellfish farms across over 700 sites, most of which are located in Puget Sound.
A priority in Puget Sound is the conservation of nearshore habitat, including wetlands, submerged aquatic vegetation, estuaries, and tidal zones that make up some of the most valuable habitat for the region’s salmon and steelhead and overlap in some places with shellfish farming. Unfortunately, much of nearshore habitat in Puget Sound is lost or degraded, with more than 90 percent of tidal wetlands lost to development. That leaves salmon without essential nursery habitat they need to feed and grow strong to boost their later survival in the open ocean. This is especially concerning for Puget Sound Chinook salmon, which is listed as threatened under the Endangered Species Act.
To help address this situation, NOAA Fisheries recently developed the Puget Sound Nearshore Habitat Conservation Calculator (Nearshore Calculator). The calculator can be used to determine how much restoration is needed to offset the impacts of nearshore development. The calculator determines changes in habitat value in a common currency that represents habitat impacts as debits, and habitat improvements as credits. Developers can then offset debits with an equivalent number of credits, avoiding further net loss of nearshore habitat. Credits may come from improvements undertaken as part of the same project or from improvements in other areas in the Puget Sound region.
NOAA Fisheries is in need of assistance to help consider additions to the Nearshore Calculator to account for ecosystem effects of shellfish aquaculture in Puget Sound, based on best available science.
Description
The employee will coordinate with the Northwest Fisheries Science Center and West Coast Region of Fisheries (Central Puget Sound Branch & Oregon/Washington Aquaculture Coordinator) to assist with the following key tasks:
Literature Review/Calculator learning: Compile and conduct an assessment of relevant literature to inform ecosystem effects of shellfish aquaculture. Assess relevance to shellfish aquaculture in the US portions of the Salish Sea including all five marine basins delineated as service areas for use with the Nearshore Calculator. Synthesize and communicate findings to scientific, management and industry audiences. Invest in in-depth learning of the nearshore calculator and Section 7(a)(2) of the Endangered Species Act, including how the calculator works, the underlying literature, data inputs, analytical approach and how it is applied to aquaculture projects. Deliverables are:Finalized list of literature and folders with PDF copies of each study. Summary files with annotations of key results and conclusions from each source. Tables, figures, presentation materials for presenting results to different audiences. Contribute to NWFSC teams that are working on related projects by participating in meetings, completing assignments, and contributing to products.
Gain Regional Expertise: When possible, conduct site visits to regional shellfish farms to gain an understanding of aquaculture practices. Take photos of gear and growing practices at each site, pending permission of the grower. When possible, join research teams in the field to promote awareness of ongoing research applications. Deliverables are:Library of photos taken at each site visit that document different types of shellfish growing practices and ongoing research.
Effects of Aquaculture: Using results from Task 1 and 2, evaluate how benefits/impacts from different aquaculture techniques affect Physical and Biological Features (PBFs) for salmon based on best available science. Evaluate if these benefits/impacts are generally included in the indicator effect pathways outlined in Ehinger et al 2023. Amend the indicator effect pathways description as appropriate for aquaculture. Detail if any relevant indicator effect pathways may not be included and how they could be added in an update. Deliverables are:List of benefits/impacts of shellfish aquaculture are generally included in the indicator effect pathway outline in Ehinger et al., 2023. Amend recommended indicator effect pathway description(s), as applicable. Recommend any relevant indicator effect pathways that may not be included, and how they could be added following the format and methodology in Ehingher et al. 2023.
Prototype Development: For aquaculture techniques for which the most relevant indicator effect pathways are considered in the Nearshore Calculator, evaluate if current tabs allow for appropriate quantification of impacts. For those applications, develop demonstration examples of how shellfish aquaculture activities that require federal permitting may be addressed by the Nearshore Calculator. Demonstration growing methods shall include shellfish on-bottom culture, flip bag culture, long-line culture, geoduck culture and co-culture with seaweed and infrastructure associated with shellfish culture, such as buoys, nearshore hardening/boat launches, etc. Deliverables are:For each demonstration example, develop a document that describes each proposed idea for integrating ecosystem effects into decision making tools. Provide supporting evidence (data, references) to justify each idea.
Draft Recommendations: Based on steps one through four, develop proposed additions/adjustments to the calculator for shellfish projects. Present draft recommendations for feedback from applicable Northwest Fisheries Science Center and West Coast Region of Fisheries staff. Deliverables are:Consult with NWFSC and WCR staff to solicit peer review of demonstration examples. Develop key questions for reviewers to address in the review process. Electronic copies of all peer review comments received.
Develop Guidance: Develop instructions to NOAA Fisheries Staff regarding how these adjustments to the calculator can be incorporated for use by NOAA staff, tribes, the public and other stakeholders. Deliverables are:Based on results of peer review, offer guidance on when and how to implement the recommended additions and adjustments. Guidance may be in one or more formats, including but not limited to in-person work sessions, webinars, small meetings, written documentation, etc.
Communication: Share results, conclusions, guidance with interested and relevant audiences, including relevant conferences and meetings. In collaboration with NOAA staff, provide an overview of findings for regional aquaculture and marine habitat teams, tribes, the public and other stakeholders. Develop a synthesis manuscript for publication in a peer reviewed journal that includes the literature review findings and relevant results regarding how this information might be used to inform management tools and calculators. Deliverables are:Communications products including but not limited to:Presentation files (PowerPoint, Google Slides, etc.) and presentations at relevant science and management meetings. Manuscript drafted for submission to peer reviewed journal that integrates literature review and application to management tools. Collaborative engagement with communications teams on webstory, newsletter and social media content, as applicable. Monthly progress report to include, but not necessarily be limited to, the following: accomplishments, issues encountered, travel (including purpose, significant outcomes, action items), and recommendations, if applicable.
Start Date: As soon as possible
Location: Northwest Fisheries Science Center Seattle, WA or the associated Manchester Research Station, Manchester, WA
Travel: Travel is anticipated to support field research, meet with collaborators, and present results at a regional workshop or scientific conference. Travel will be in WA, OR, CA, or ID.
Salary and Benefits: This is a full-time position with benefits. Salary, commensurate with experience, between $38.00 - $42.00 per hour.
Requirements
Applicants must have the following minimum requirements:
Bachelor's degree, or higher, from an accredited college or university with a major directly related in a field of study as related to the requirements of this specific task order with emphasis in fisheries, oceanography, social science, natural science, mathematics, or hydrology, plus five (5) years of experience in related field or combination of such totaling nine (9) years combined education and experience. Master’s Degree in related field plus one (1) year experience or Ph.D. may be substituted for experience.
At least four years of academic research experience focused on fish populations, shellfish, submerged aquatic vegetation and/or nearshore habitat data.
Experience working in estuary or nearshore habitats on the west coast.
Experience with shellfish aquaculture practices and submerged aquatic vegetation (eelgrass and/or kelp).
Excellent verbal and written communication skills.
Familiarity with R or ArcGIS, modeling and data analysis, and experience writing and publishing peer-reviewed articles.
Familiarity with approaches and tools used by managers to value habitats
Knowledge and expertise of NOAA Fisheries policies and programs
Experience with planning, and Federal financial management and operations
Working with diverse interdisciplinary teams
Current MS Office skills
Valid driver's license
Ability to work effectively both individually and collaboratively in a team/group setting.
Ability to receive constructive feedback and implement appropriate action.
Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application.
Applicants should submit a resume that includes the following:
Cover letter that briefly describes how you meet the required and preferred qualifications listed.
Work history for past 10 years or since last full-time education.
Education.
Previous experience or training with similar requirements.
Three professional references.
Include your name in the document file name.
Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).
Children's Hospital of Philadelphia
Philadelphia, PA
The successful, bilingual (Spanish/English) candidate will join the research team of Drs. Katherine (Kate) Yun, Aditi Vasan, and Chen Kenyon, and Mr. Dean Karavite at Children’s Hospital of Philadelphia. Our team comprises health services and informatics researchers focused on health equity. Dr. Yun is a pediatrician who studies access to care for immigrant families. Her work requires fluency in languages in addition to English (e.g., Spanish). Drs. Vasan and Kenyon are pediatricians who study social determinants of health and asthma care for children. Mr. Karavite is an informatics researcher who collaborates with clinical teams to improve healthcare technology and processes for children.
Under moderate supervision, this bilingual (English/Spanish) team member will coordinate all clinical research activities within the scope of the Family Bridge Program protocols. The Family Bridge Program is a brief, hospital-based, patient navigator intervention to improve access and quality of care for uninsured or Medicaid-enrolled children, including children in families who speak Spanish, Vietnamese, or Somali.
In collaboration with a multilingual team at Seattle Children’s Hospital (PI: K. Casey Lion), the FB team in Philadelphia will adapt the intervention, deliver the intervention at CHOP, and support the program evaluation. The bilingual (English/Spanish) CRC will recruit participants, conduct interviews with clinical staff and community stakeholders, and analyze interview and related data during the adaptation phase of this project. Subsequently, the bilingual CRC will recruit participants, complete baseline interviews, and deliver the intervention in Spanish, Vietnamese (with interpreting), Somali (with interpreting), and English. Work will be guided by a bicoastal, bilingual community/parent advisory group, as well as input from hospital-based stakeholders.
The ideal bilingual (English/Spanish) applicant will have excellent interpersonal and organizational skills, a strong interest both in research and in working directly with diverse families, experience writing and editing research-related documents in Spanish, and a deep understanding of challenges navigating access to pediatric care and social services for children in immigrant, uninsured, and/or publicly insured families.
Job Responsibilities
Core responsibilities
Adhere to an IRB approved protocol
Participate in the informed consent process of study subjects
Support the safety of clinical research patients/research participants
Coordinate protocol related research procedures, study visits, and follow-up care
Screen, recruit and enroll patients/research participants
Maintain study source documents
Report adverse events
Understand good clinical practice (GCP) and regulatory compliance
Educate subjects and family on protocol, study intervention, etc.
Comply with Institutional policies, standard operating procedures (SOPs) and guidelines
Must comply with federal, state, and sponsor policies
Related responsibilities
Manage essential regulatory documents
Register study on ClinicalTrial.gov
Complete case report forms (paper & electronic data capture) and address queries
Submit documents to regulatory authorities (e.g. IRB, FDA, etc.) and/or review/monitoring boards (ie, DSMB, independent safety officer)
Facilitate pre-study, site qualification, study initiation, and monitoring visit
Facilitate study close out activities
Coordinate research/project team meetings
Collect, process and ship laboratory specimens
Schedule subject visits and procedures
Retain records/archive documents after study close out
Required Education and Experience
Required Education:
Associates Degree or active enrollment in a Bachelor’s Degree Program
Required Experience:
Three (3) years of coordination related, clinical related or research related experience.
Preferred Education, Experience & Cert/Lic
Preferred Education: Bachelor’s Degree in related field
Additional Technical Requirements
Excellent verbal and written communications skills
Excellent time management skills
Ability to collaborate with stakeholders at all levels
Sep 07, 2022
Full time
The successful, bilingual (Spanish/English) candidate will join the research team of Drs. Katherine (Kate) Yun, Aditi Vasan, and Chen Kenyon, and Mr. Dean Karavite at Children’s Hospital of Philadelphia. Our team comprises health services and informatics researchers focused on health equity. Dr. Yun is a pediatrician who studies access to care for immigrant families. Her work requires fluency in languages in addition to English (e.g., Spanish). Drs. Vasan and Kenyon are pediatricians who study social determinants of health and asthma care for children. Mr. Karavite is an informatics researcher who collaborates with clinical teams to improve healthcare technology and processes for children.
Under moderate supervision, this bilingual (English/Spanish) team member will coordinate all clinical research activities within the scope of the Family Bridge Program protocols. The Family Bridge Program is a brief, hospital-based, patient navigator intervention to improve access and quality of care for uninsured or Medicaid-enrolled children, including children in families who speak Spanish, Vietnamese, or Somali.
In collaboration with a multilingual team at Seattle Children’s Hospital (PI: K. Casey Lion), the FB team in Philadelphia will adapt the intervention, deliver the intervention at CHOP, and support the program evaluation. The bilingual (English/Spanish) CRC will recruit participants, conduct interviews with clinical staff and community stakeholders, and analyze interview and related data during the adaptation phase of this project. Subsequently, the bilingual CRC will recruit participants, complete baseline interviews, and deliver the intervention in Spanish, Vietnamese (with interpreting), Somali (with interpreting), and English. Work will be guided by a bicoastal, bilingual community/parent advisory group, as well as input from hospital-based stakeholders.
The ideal bilingual (English/Spanish) applicant will have excellent interpersonal and organizational skills, a strong interest both in research and in working directly with diverse families, experience writing and editing research-related documents in Spanish, and a deep understanding of challenges navigating access to pediatric care and social services for children in immigrant, uninsured, and/or publicly insured families.
Job Responsibilities
Core responsibilities
Adhere to an IRB approved protocol
Participate in the informed consent process of study subjects
Support the safety of clinical research patients/research participants
Coordinate protocol related research procedures, study visits, and follow-up care
Screen, recruit and enroll patients/research participants
Maintain study source documents
Report adverse events
Understand good clinical practice (GCP) and regulatory compliance
Educate subjects and family on protocol, study intervention, etc.
Comply with Institutional policies, standard operating procedures (SOPs) and guidelines
Must comply with federal, state, and sponsor policies
Related responsibilities
Manage essential regulatory documents
Register study on ClinicalTrial.gov
Complete case report forms (paper & electronic data capture) and address queries
Submit documents to regulatory authorities (e.g. IRB, FDA, etc.) and/or review/monitoring boards (ie, DSMB, independent safety officer)
Facilitate pre-study, site qualification, study initiation, and monitoring visit
Facilitate study close out activities
Coordinate research/project team meetings
Collect, process and ship laboratory specimens
Schedule subject visits and procedures
Retain records/archive documents after study close out
Required Education and Experience
Required Education:
Associates Degree or active enrollment in a Bachelor’s Degree Program
Required Experience:
Three (3) years of coordination related, clinical related or research related experience.
Preferred Education, Experience & Cert/Lic
Preferred Education: Bachelor’s Degree in related field
Additional Technical Requirements
Excellent verbal and written communications skills
Excellent time management skills
Ability to collaborate with stakeholders at all levels
University of Washington | Institute for Health Metrics and Evaluation
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability.
RESPONSIBILITIES: Program support and coordination
Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties.
Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors.
Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed.
Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines.
Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively.
Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion.
Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes.
Reception support
Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations.
Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students.
Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials.
Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives.
Other duties as assigned.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:
Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings.
Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements.
Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives.
Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines.
Flexibility and willingness to assume new tasks or special projects.
Flexibility to work nights and weekends a must.
Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei
WORKING CONDITIONS:
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
This position is located in Seattle, Washington working in-person at the IHME office on UW Campus.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Dec 30, 2021
Full time
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability.
RESPONSIBILITIES: Program support and coordination
Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties.
Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors.
Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed.
Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines.
Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively.
Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion.
Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes.
Reception support
Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations.
Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students.
Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials.
Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives.
Other duties as assigned.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:
Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings.
Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements.
Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives.
Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines.
Flexibility and willingness to assume new tasks or special projects.
Flexibility to work nights and weekends a must.
Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei
WORKING CONDITIONS:
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
This position is located in Seattle, Washington working in-person at the IHME office on UW Campus.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington | Institute for Health Metrics and Evaluation
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including: the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Costs and Cost Effectiveness; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which is cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an exciting opportunity for an Editorial Coordinator to coordinate its Scientific Publications processes . The primary purpose of this position is to coordinate the publication of high-quality peer-reviewed scientific papers in collaboration with members of the publication and research teams. This position will ensure high quality and accuracy of all publications by maintaining strong attention to detail while planning around and creatively adapting to contingencies and supporting other Scientific Publications functions as needed. The individual needs to be able to communicate well with researchers from a diversity of disciplines, expertise, and cultural backgrounds, often across time zones around the world and under time-constrained circumstances. The position is contingent upon project fund availability.
Responsibilities Include:
Coordination of collaborator review processes
Update and maintain databases and associated systems for IHME’s international network of collaborators.
Manage distribution of manuscripts to collaborator network by querying an IHME database, selecting appropriate contributors, and maintaining correspondence throughout the publication process.
Create and design electronic surveys to capture comments, author forms, and contributions from internal and external stakeholders.
Maintain responsibility for tracking and sending collaborator communications, including notifications about upcoming deadlines.
Participate in the manuscript revision process by aggregating, processing, and assigning collaborator comments to the appropriate research team or individual.
Communicate details of the publication and review process with researchers from a diversity of disciplines, expertise, and cultural backgrounds, often across time zones around the world and under time-constrained circumstances.
Coordination of paper production with peer-reviewed journals
Ensure journal requirements have been met; upload files to journal submission portals and communicate with journal staff about submission/resubmission requirements.
Execute tasks related to paper production, such as following up with IHME faculty and staff regarding paper timelines/tasks and generating production timelines.
Process requests for payment related to licensing (e.g. open access) from journals.
Assist with referencing, including formatting for journal style.
Coordinate with collaborators and journals to manage the authorship process and paperwork, including related troubleshooting.
Format author and affiliation lists prior to or during manuscript proofs, checking against the collaborator database and journal formatting requirements.
Other tasks critical for publication in scientific journals, as delegated by members of the Scientific Publications team.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
REQUIREMENTS
Bachelor’s degree in journalism, communications, English, social sciences or related field and two years of related experience OR equivalent combination of education/experience.
Additional Requirements:
Experience with self-directed time management in a deadline-driven environment.
Excellent written and oral communication skills.
Experience with Salesforce/similar database management systems /CRM experience.
Maintain excellent attention to detail while planning around contingencies.
Proven ability to build relationships and collaborate with internal and external stakeholders from a diverse set of disciplines, expertise, and backgrounds.
Comfort learning new technologies and multidisciplinary material.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED
Experience in global health.
Experience with implementing survey methodology.
Editorial experience and familiarity with copy-editing principles and terminology as they relate to preparing publication proofs.
Familiarity with coding languages such as R and Python.
Specific experience with scientific publishing.
CONDITIONS OF EMPLOYMENT
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
The University of Washington requires students and personnel to be vaccinated against COVID-19 as a condition of employment. To learn more about the requirements, please review the following: https://www.ehs.washington.edu/covid-19-prevention-and-response/uw-covid-19-vaccination-policy?_ga=2.31959098.540467107.1629831944-1755727657.1623616042.
Office is located in Seattle, Washington. This position is eligible to work fully remote in the US. Scheduled hours will be determined by the supervisor.
Applic ation Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Oct 27, 2021
Full time
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including: the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Costs and Cost Effectiveness; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which is cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an exciting opportunity for an Editorial Coordinator to coordinate its Scientific Publications processes . The primary purpose of this position is to coordinate the publication of high-quality peer-reviewed scientific papers in collaboration with members of the publication and research teams. This position will ensure high quality and accuracy of all publications by maintaining strong attention to detail while planning around and creatively adapting to contingencies and supporting other Scientific Publications functions as needed. The individual needs to be able to communicate well with researchers from a diversity of disciplines, expertise, and cultural backgrounds, often across time zones around the world and under time-constrained circumstances. The position is contingent upon project fund availability.
Responsibilities Include:
Coordination of collaborator review processes
Update and maintain databases and associated systems for IHME’s international network of collaborators.
Manage distribution of manuscripts to collaborator network by querying an IHME database, selecting appropriate contributors, and maintaining correspondence throughout the publication process.
Create and design electronic surveys to capture comments, author forms, and contributions from internal and external stakeholders.
Maintain responsibility for tracking and sending collaborator communications, including notifications about upcoming deadlines.
Participate in the manuscript revision process by aggregating, processing, and assigning collaborator comments to the appropriate research team or individual.
Communicate details of the publication and review process with researchers from a diversity of disciplines, expertise, and cultural backgrounds, often across time zones around the world and under time-constrained circumstances.
Coordination of paper production with peer-reviewed journals
Ensure journal requirements have been met; upload files to journal submission portals and communicate with journal staff about submission/resubmission requirements.
Execute tasks related to paper production, such as following up with IHME faculty and staff regarding paper timelines/tasks and generating production timelines.
Process requests for payment related to licensing (e.g. open access) from journals.
Assist with referencing, including formatting for journal style.
Coordinate with collaborators and journals to manage the authorship process and paperwork, including related troubleshooting.
Format author and affiliation lists prior to or during manuscript proofs, checking against the collaborator database and journal formatting requirements.
Other tasks critical for publication in scientific journals, as delegated by members of the Scientific Publications team.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
REQUIREMENTS
Bachelor’s degree in journalism, communications, English, social sciences or related field and two years of related experience OR equivalent combination of education/experience.
Additional Requirements:
Experience with self-directed time management in a deadline-driven environment.
Excellent written and oral communication skills.
Experience with Salesforce/similar database management systems /CRM experience.
Maintain excellent attention to detail while planning around contingencies.
Proven ability to build relationships and collaborate with internal and external stakeholders from a diverse set of disciplines, expertise, and backgrounds.
Comfort learning new technologies and multidisciplinary material.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED
Experience in global health.
Experience with implementing survey methodology.
Editorial experience and familiarity with copy-editing principles and terminology as they relate to preparing publication proofs.
Familiarity with coding languages such as R and Python.
Specific experience with scientific publishing.
CONDITIONS OF EMPLOYMENT
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
The University of Washington requires students and personnel to be vaccinated against COVID-19 as a condition of employment. To learn more about the requirements, please review the following: https://www.ehs.washington.edu/covid-19-prevention-and-response/uw-covid-19-vaccination-policy?_ga=2.31959098.540467107.1629831944-1755727657.1623616042.
Office is located in Seattle, Washington. This position is eligible to work fully remote in the US. Scheduled hours will be determined by the supervisor.
Applic ation Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Washington State Coalition Against Domestic Violence
1511 Third Ave Ste 433, Seattle, WA 98101
JOB DESCRIPTION Position: Crossing Borders Program Coordinator Reports to: Managing Director of Survivor Advocacy and Membership Support Location: Anywhere in WA state; open to work-from-home. Must be available to come to Seattle office for a full day periodically (currently on hold due to COVID) Classification: Exempt Pay & Benefits: $55,000 to $61,000 DOE, plus:
35-hour work week
Annual pay increases per salary structure
100% paid medical, dental, vision health insurance premiums, 50% paid for dependents
HRA reimbursement
Student loan payment assistance
100% paid long-term disability and life insurance
Retirement contribution after 6 months
3 weeks annual vacation with periodic increases, 13 paid holidays, and sick leave
Flexible, family-friendly work environment
Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We improve how communities respond to DV and create a social intolerance for abuse, support our member programs, and inform the public. Guided by our Theory of Change, we work to undo the root causes of violence, building racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV’s team approach facilitates the sharing of power and responsibility across positions.
This position is responsible for:
Coordinating the Crossing Borders Project on immigrant and farmworker survivor advocacy and community engagement;
Promoting Latinx-centered, survivor-driven mobile advocacy, as well as peer leadership and learning;
Training and technical assistance on survivor advocacy topics, engaging families and communities, and/or domestic violence prevention.
Building on two decades of WSCADV’s Crossing Borders project growth and success, the coordinator will work with a new network of promotoras to build knowledge, skills and leadership; advance community work with our membership; and administer project funding and contracts. This position is an integral part a 2-person Crossing Borders project team, in a staff of about 20 people. WSCADV has a friendly, flexible work environment where we value each person.
Periodic overnight travel will be required, for project partner visits, gatherings, trainings, and WSCADV events and meetings (these are currently on hold due to COVID). Valid driver’s license and/or ability to travel is also required. Proof of COVID vaccination is required.
Primary responsibilities:
Lead the Crossing Borders program. Work effectively with a wide range of project partners and federal grant sub-grantees, including Latinx, grassroots, mainstream, health care, sexual assault, and domestic violence organizations, as well as the statewide sexual assault coalition, to build grassroots leadership of Latinx farmworker women in their communities.
Support a peer learning community of promotoras , bilingual/bicultural Latinx advocates, both mainstream and culturally-specific direct service programs, and allies. Grow their leadership skills, knowledge, and peer relationships. Support them to build power and overcome the issues that most affect them, such as on-the-job sexual violence, anti-immigrant laws and policies, immigration, discrimination, and basic needs.
Train, mentor, and provide technical assistance especially with promotoras , new advocates, bilingual/bicultural advocates, and direct service programs.
Examples of topics: mobile advocacy in the fields and warehouses; promotora -style advocacy; safety planning; confidentiality; trauma and burn-out; domestic and sexual violence; sexual harassment in the agricultural industry; engaging families and communities; prevention; “how-to” strategies for organizations.
Plan, deliver, and coordinate with others to provide training, peer learning opportunities, online content, and partner visits;
Work with project partners and WSCADV membership at large to increase their ability to offer culturally meaningful services.
Administer federal project grant. Collect and ensure accuracy of subcontractors’ invoices and reports, in English or Spanish as needed. Prepare and submit financial, data, and narrative reports to funders. Administer subcontracts and budgets. Stay updated with grant requirements and compliance. Ensure timely completion of grant activities.
Teamwork
Work closely and effectively with the accounting team, including an Accounting & Administrative Specialist assigned to this project, and with coworkers, partner organizations, and WSCADV membership.
Collaborate to break down silos and lift up Latinx survivors in WSCADV’s work in home visiting/reproductive justice, public policy/legislation, economic justice, etc.
Perform other general WSCADV staff duties related to annual conference , Refuse To Abuse® 5K , and other duties as assigned.
Participate in domestic violence, multicultural, and anti-oppression activities and trainings, and perform all work in a culturally responsive manner consistent with WSCADV’s mission and Principles of Unity .
Qualifications Desired Knowledge, Skills and Abilities
Deep respect for diversity and commitment to advancing WSCADV’s mission , Theory of Change , and Principles of Unity , including undoing racism, sexism, and other forms of oppression.
Demonstrated experience, familiarity with and cultural knowledge of Latinx communities in Washington State.
Working knowledge of domestic violence survivor-driven advocacy and principles.
Basic knowledge or ability to quickly learn how to complete financial, data, and narrative reports on a timely basis, and support partners to do so.
Ability to work independently, plan and manage time, and sort multiple priorities while exercising good judgment.
Ability to foresee, solve problems and meet deadlines in a professional, positive manner.
Tact, discretion, and ability to oversee and safeguard confidential and sensitive information.
Ability to listen and communicate in English and Spanish (or Indigenous language(s) commonly spoken among farmworkers in WA state), orally and in writing.
Strong ability to work collaboratively, build trust, and be flexible with coworkers, project partners, and organizations from a wide range of backgrounds.
Demonstrated spirit of cooperation and ability to build positive working relationships in an interactive, productive, team environment.
Working knowledge of Microsoft Office software.
Flexible with ability to learn and adapt to ongoing changes in work duties, processes, and technologies in a rapidly evolving nonprofit and as part of the movement to end violence.
Required Experience
At least 3 years of experience in domestic violence or sexual assault survivor advocacy, immigrant rights organizing, community organizing, labor organizing, or social services.
At least 3 years of experience working directly in Latinx, farmworker, immigrant, refugee, migrant and/or Limited English Speaking communities.
Preferred Experience
Lived experience with rural, Latinx, farmworker communities.
Experience with promotora-style, mobile advocacy.
Demonstrated ability to mentor and develop leadership in others.
Familiarity with Washington State, including immigrant rights and Latinx organizations.
*HOW TO APPLY*: Please submit the following package by email:
A cover letter summarizing your interest in and relevant experience and abilities for this position.
Include your response to this question: “What are some ways to build strength and power among survivors who are farmworkers?” (please answer this in 1-3 sentences in your letter)
Your resume.
Email to: emma@wscadv.org , subject line: Crossing Borders Hiring – [your last name]
Applications will be considered on a rolling basis; submit your application by *October 22, 2021* to be considered in the first screening. Position open until filled. Anticipated start is early December. No calls, please.
People with lived experience as farmworkers, Latinx and other people of color, Native people, people from other historically marginalized communities, and survivors of domestic violence are especially encouraged to apply.
Oct 18, 2021
Full time
JOB DESCRIPTION Position: Crossing Borders Program Coordinator Reports to: Managing Director of Survivor Advocacy and Membership Support Location: Anywhere in WA state; open to work-from-home. Must be available to come to Seattle office for a full day periodically (currently on hold due to COVID) Classification: Exempt Pay & Benefits: $55,000 to $61,000 DOE, plus:
35-hour work week
Annual pay increases per salary structure
100% paid medical, dental, vision health insurance premiums, 50% paid for dependents
HRA reimbursement
Student loan payment assistance
100% paid long-term disability and life insurance
Retirement contribution after 6 months
3 weeks annual vacation with periodic increases, 13 paid holidays, and sick leave
Flexible, family-friendly work environment
Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We improve how communities respond to DV and create a social intolerance for abuse, support our member programs, and inform the public. Guided by our Theory of Change, we work to undo the root causes of violence, building racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV’s team approach facilitates the sharing of power and responsibility across positions.
This position is responsible for:
Coordinating the Crossing Borders Project on immigrant and farmworker survivor advocacy and community engagement;
Promoting Latinx-centered, survivor-driven mobile advocacy, as well as peer leadership and learning;
Training and technical assistance on survivor advocacy topics, engaging families and communities, and/or domestic violence prevention.
Building on two decades of WSCADV’s Crossing Borders project growth and success, the coordinator will work with a new network of promotoras to build knowledge, skills and leadership; advance community work with our membership; and administer project funding and contracts. This position is an integral part a 2-person Crossing Borders project team, in a staff of about 20 people. WSCADV has a friendly, flexible work environment where we value each person.
Periodic overnight travel will be required, for project partner visits, gatherings, trainings, and WSCADV events and meetings (these are currently on hold due to COVID). Valid driver’s license and/or ability to travel is also required. Proof of COVID vaccination is required.
Primary responsibilities:
Lead the Crossing Borders program. Work effectively with a wide range of project partners and federal grant sub-grantees, including Latinx, grassroots, mainstream, health care, sexual assault, and domestic violence organizations, as well as the statewide sexual assault coalition, to build grassroots leadership of Latinx farmworker women in their communities.
Support a peer learning community of promotoras , bilingual/bicultural Latinx advocates, both mainstream and culturally-specific direct service programs, and allies. Grow their leadership skills, knowledge, and peer relationships. Support them to build power and overcome the issues that most affect them, such as on-the-job sexual violence, anti-immigrant laws and policies, immigration, discrimination, and basic needs.
Train, mentor, and provide technical assistance especially with promotoras , new advocates, bilingual/bicultural advocates, and direct service programs.
Examples of topics: mobile advocacy in the fields and warehouses; promotora -style advocacy; safety planning; confidentiality; trauma and burn-out; domestic and sexual violence; sexual harassment in the agricultural industry; engaging families and communities; prevention; “how-to” strategies for organizations.
Plan, deliver, and coordinate with others to provide training, peer learning opportunities, online content, and partner visits;
Work with project partners and WSCADV membership at large to increase their ability to offer culturally meaningful services.
Administer federal project grant. Collect and ensure accuracy of subcontractors’ invoices and reports, in English or Spanish as needed. Prepare and submit financial, data, and narrative reports to funders. Administer subcontracts and budgets. Stay updated with grant requirements and compliance. Ensure timely completion of grant activities.
Teamwork
Work closely and effectively with the accounting team, including an Accounting & Administrative Specialist assigned to this project, and with coworkers, partner organizations, and WSCADV membership.
Collaborate to break down silos and lift up Latinx survivors in WSCADV’s work in home visiting/reproductive justice, public policy/legislation, economic justice, etc.
Perform other general WSCADV staff duties related to annual conference , Refuse To Abuse® 5K , and other duties as assigned.
Participate in domestic violence, multicultural, and anti-oppression activities and trainings, and perform all work in a culturally responsive manner consistent with WSCADV’s mission and Principles of Unity .
Qualifications Desired Knowledge, Skills and Abilities
Deep respect for diversity and commitment to advancing WSCADV’s mission , Theory of Change , and Principles of Unity , including undoing racism, sexism, and other forms of oppression.
Demonstrated experience, familiarity with and cultural knowledge of Latinx communities in Washington State.
Working knowledge of domestic violence survivor-driven advocacy and principles.
Basic knowledge or ability to quickly learn how to complete financial, data, and narrative reports on a timely basis, and support partners to do so.
Ability to work independently, plan and manage time, and sort multiple priorities while exercising good judgment.
Ability to foresee, solve problems and meet deadlines in a professional, positive manner.
Tact, discretion, and ability to oversee and safeguard confidential and sensitive information.
Ability to listen and communicate in English and Spanish (or Indigenous language(s) commonly spoken among farmworkers in WA state), orally and in writing.
Strong ability to work collaboratively, build trust, and be flexible with coworkers, project partners, and organizations from a wide range of backgrounds.
Demonstrated spirit of cooperation and ability to build positive working relationships in an interactive, productive, team environment.
Working knowledge of Microsoft Office software.
Flexible with ability to learn and adapt to ongoing changes in work duties, processes, and technologies in a rapidly evolving nonprofit and as part of the movement to end violence.
Required Experience
At least 3 years of experience in domestic violence or sexual assault survivor advocacy, immigrant rights organizing, community organizing, labor organizing, or social services.
At least 3 years of experience working directly in Latinx, farmworker, immigrant, refugee, migrant and/or Limited English Speaking communities.
Preferred Experience
Lived experience with rural, Latinx, farmworker communities.
Experience with promotora-style, mobile advocacy.
Demonstrated ability to mentor and develop leadership in others.
Familiarity with Washington State, including immigrant rights and Latinx organizations.
*HOW TO APPLY*: Please submit the following package by email:
A cover letter summarizing your interest in and relevant experience and abilities for this position.
Include your response to this question: “What are some ways to build strength and power among survivors who are farmworkers?” (please answer this in 1-3 sentences in your letter)
Your resume.
Email to: emma@wscadv.org , subject line: Crossing Borders Hiring – [your last name]
Applications will be considered on a rolling basis; submit your application by *October 22, 2021* to be considered in the first screening. Position open until filled. Anticipated start is early December. No calls, please.
People with lived experience as farmworkers, Latinx and other people of color, Native people, people from other historically marginalized communities, and survivors of domestic violence are especially encouraged to apply.
Washington State Coalition Against Domestic Violence
1511 Third Ave Ste 433, Seattle, WA 98101
JOB DESCRIPTION Position: Accounting and Administrative Specialist Reports to: Finance and Operations Director Location: Anywhere in WA state; open to partial work-from-home. Must be available to come to Seattle office for a full day at least every two weeks. Classification: Non-exempt Pay & Benefits: $50,000 to $56,000 ($27.47 to $30.77/hour, 35 hours/week), DOE, plus:
35-hour work week
Annual pay increases per salary structure
100% paid medical, dental, vision health insurance premiums, 50% paid for dependents
HRA reimbursement
Student loan payment assistance
100% paid long-term disability and life insurance
Retirement contribution after 6 months
3 weeks annual vacation with periodic increases, 13 paid holidays, and sick leave
Flexible, family-friendly work environment
Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We improve how communities respond to domestic violence and create a social intolerance for abuse, support our member programs, and inform the public. Guided by our Theory of Change , we work to undo the root causes of violence, building racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV’s team approach facilitates the sharing of power and responsibility across positions.
This job is a hands-on role:
Support invoicing, reporting, and federal grants management for our Crossing Borders immigrant survivor advocacy project;
Communicate effectively with Latinx farmworker organizations and domestic violence/sexual assault program partners;
Support general accounting functions, such as AR/AP, data entry, and billing.
This position is an integral part of a 3-person accounting team, and a 2-person Crossing Borders project team, in a staff of about 20 people. WSCADV has a friendly, flexible work environment where we value each person.
Valid driver’s license and/or ability to occasionally travel is required (e.g., for annual conference). Proof of COVID vaccination is required.
Responsibilities
Crossing Borders project:
Lead quarterly invoicing for project, to obtain and cross-check invoices from subcontractors, submit for payment, and support federal grant budget management.
Support federal grant reporting, e.g., collect service data and narrative reports from subcontractors, review accuracy, and assist with reporting in the online federal grants platform.
Know, track, and assist with explaining federal grant requirements, special conditions, and budgets for WSCADV and project partners.
Communicate to collect invoices, reports, service data, and to share knowledge and budget information, with Latinx farmworker organization staff and domestic violence/sexual assault advocates and promotoras (grassroots health educators).
Assist with project activities, e.g., scheduling, Zoom meetings, emails.
General Accounting:
Compile, cross-check, and process Accounts Payable transactions.
Compile and cross-check credit card reports and receipts. Support proper coding of credit card and other purchase transactions and proper coding of all cash receipts.
Assist with the preparation and submission of monthly/quarterly invoices to state and federal funders.
Support the preparation and submission of online quarterly and annual financial and narrative reports for federal, state, and foundation grants and contracts.
Assist Finance & Operations Director with preparation of annual and grant budgets and periodic budget forecasting.
Assist Accountant with maintenance of perpetual inventory.
Maintain paper and electronic records and ensure the review and approval process has been completed for all documentation.
Provide other administrative support to the accounting team for miscellaneous routine tasks, reports, and research projects.
Teamwork
Work closely and effectively with the Crossing Borders Coordinator, Accountant, Finance and Operations Director, coworkers, and the Crossing Borders partner organizations.
Perform other general WSCADV staff duties related to annual conference , Refuse To Abuse® 5K , and other duties as assigned. Occasional travel within WA state is required (e.g. to annual conference).
Participate in domestic violence, multicultural, and anti-oppression activities and trainings, and perform all work in a culturally responsive manner consistent with WSCADV’s mission and Principles of Unity .
Qualifications Desired Knowledge, Skills and Abilities
Deep respect for diversity and commitment to advancing WSCADV’s mission , Theory of Change , and Principles of Unity , including undoing racism, sexism, and other forms of oppression.
Comfortable with numbers, forms, and using Excel to organize data or info.
Ability to explain forms and guide others (e.g., survivor advocates) to complete financial, data, and narrative reports on a timely basis in a respectful, non-judgmental way.
Ability to work independently, plan and manage time, and sort multiple priorities while exercising good judgment.
Ability to foresee and solve problems and meet deadlines in a professional, positive manner.
Ability to oversee and safeguard confidential and sensitive information.
Ability to listen and communicate in both spoken and written English, and to work collaboratively with co-workers, contractors, and agencies.
Ability to communicate effectively with co-workers on how to complete detailed tasks for which accuracy and consistency are critical.
Demonstrated spirit of cooperation and ability to build positive working relationships in an interactive, productive, team environment.
Required Experience
At least 2 years of experience in an administrative and/or accounting support role
Software:
Microsoft Office Suite, including Excel.
Experience with or ability to quickly learn software applications (e.g., for basic accounting, timesheets, expense reports, project management).
Preferred Experience
Basic understanding of GAAP for nonprofits.
Working knowledge of QuickBooks Desktop.
Lived experience with rural, Latinx, farmworker communities.
Knowledge of nonprofit or Tribal social service organizations.
Spanish language fluency.
*HOW TO APPLY*: Please submit the following package by email:
A cover letter summarizing your interest in and relevant experience and abilities for this position.
Include your response to this question: “In your experience, what are the most effective ways to communicate about financials or administering projects with people who feel intimidated by these things?” (please answer this in 1-3 sentences in your letter)
Your resume.
Email to: emma@wscadv.org subject line: Accounting Hiring – [your last name]
Applications will be considered on a rolling basis; submit your application by *October 22, 2021* to be considered in the first screening. Position open until filled. Anticipated start is early December. No calls, please.
People with lived experience as farmworkers, Latinx and other people of color, Native people, people from other historically marginalized communities, and survivors of domestic violence are especially encouraged to apply.
Oct 18, 2021
Full time
JOB DESCRIPTION Position: Accounting and Administrative Specialist Reports to: Finance and Operations Director Location: Anywhere in WA state; open to partial work-from-home. Must be available to come to Seattle office for a full day at least every two weeks. Classification: Non-exempt Pay & Benefits: $50,000 to $56,000 ($27.47 to $30.77/hour, 35 hours/week), DOE, plus:
35-hour work week
Annual pay increases per salary structure
100% paid medical, dental, vision health insurance premiums, 50% paid for dependents
HRA reimbursement
Student loan payment assistance
100% paid long-term disability and life insurance
Retirement contribution after 6 months
3 weeks annual vacation with periodic increases, 13 paid holidays, and sick leave
Flexible, family-friendly work environment
Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We improve how communities respond to domestic violence and create a social intolerance for abuse, support our member programs, and inform the public. Guided by our Theory of Change , we work to undo the root causes of violence, building racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV’s team approach facilitates the sharing of power and responsibility across positions.
This job is a hands-on role:
Support invoicing, reporting, and federal grants management for our Crossing Borders immigrant survivor advocacy project;
Communicate effectively with Latinx farmworker organizations and domestic violence/sexual assault program partners;
Support general accounting functions, such as AR/AP, data entry, and billing.
This position is an integral part of a 3-person accounting team, and a 2-person Crossing Borders project team, in a staff of about 20 people. WSCADV has a friendly, flexible work environment where we value each person.
Valid driver’s license and/or ability to occasionally travel is required (e.g., for annual conference). Proof of COVID vaccination is required.
Responsibilities
Crossing Borders project:
Lead quarterly invoicing for project, to obtain and cross-check invoices from subcontractors, submit for payment, and support federal grant budget management.
Support federal grant reporting, e.g., collect service data and narrative reports from subcontractors, review accuracy, and assist with reporting in the online federal grants platform.
Know, track, and assist with explaining federal grant requirements, special conditions, and budgets for WSCADV and project partners.
Communicate to collect invoices, reports, service data, and to share knowledge and budget information, with Latinx farmworker organization staff and domestic violence/sexual assault advocates and promotoras (grassroots health educators).
Assist with project activities, e.g., scheduling, Zoom meetings, emails.
General Accounting:
Compile, cross-check, and process Accounts Payable transactions.
Compile and cross-check credit card reports and receipts. Support proper coding of credit card and other purchase transactions and proper coding of all cash receipts.
Assist with the preparation and submission of monthly/quarterly invoices to state and federal funders.
Support the preparation and submission of online quarterly and annual financial and narrative reports for federal, state, and foundation grants and contracts.
Assist Finance & Operations Director with preparation of annual and grant budgets and periodic budget forecasting.
Assist Accountant with maintenance of perpetual inventory.
Maintain paper and electronic records and ensure the review and approval process has been completed for all documentation.
Provide other administrative support to the accounting team for miscellaneous routine tasks, reports, and research projects.
Teamwork
Work closely and effectively with the Crossing Borders Coordinator, Accountant, Finance and Operations Director, coworkers, and the Crossing Borders partner organizations.
Perform other general WSCADV staff duties related to annual conference , Refuse To Abuse® 5K , and other duties as assigned. Occasional travel within WA state is required (e.g. to annual conference).
Participate in domestic violence, multicultural, and anti-oppression activities and trainings, and perform all work in a culturally responsive manner consistent with WSCADV’s mission and Principles of Unity .
Qualifications Desired Knowledge, Skills and Abilities
Deep respect for diversity and commitment to advancing WSCADV’s mission , Theory of Change , and Principles of Unity , including undoing racism, sexism, and other forms of oppression.
Comfortable with numbers, forms, and using Excel to organize data or info.
Ability to explain forms and guide others (e.g., survivor advocates) to complete financial, data, and narrative reports on a timely basis in a respectful, non-judgmental way.
Ability to work independently, plan and manage time, and sort multiple priorities while exercising good judgment.
Ability to foresee and solve problems and meet deadlines in a professional, positive manner.
Ability to oversee and safeguard confidential and sensitive information.
Ability to listen and communicate in both spoken and written English, and to work collaboratively with co-workers, contractors, and agencies.
Ability to communicate effectively with co-workers on how to complete detailed tasks for which accuracy and consistency are critical.
Demonstrated spirit of cooperation and ability to build positive working relationships in an interactive, productive, team environment.
Required Experience
At least 2 years of experience in an administrative and/or accounting support role
Software:
Microsoft Office Suite, including Excel.
Experience with or ability to quickly learn software applications (e.g., for basic accounting, timesheets, expense reports, project management).
Preferred Experience
Basic understanding of GAAP for nonprofits.
Working knowledge of QuickBooks Desktop.
Lived experience with rural, Latinx, farmworker communities.
Knowledge of nonprofit or Tribal social service organizations.
Spanish language fluency.
*HOW TO APPLY*: Please submit the following package by email:
A cover letter summarizing your interest in and relevant experience and abilities for this position.
Include your response to this question: “In your experience, what are the most effective ways to communicate about financials or administering projects with people who feel intimidated by these things?” (please answer this in 1-3 sentences in your letter)
Your resume.
Email to: emma@wscadv.org subject line: Accounting Hiring – [your last name]
Applications will be considered on a rolling basis; submit your application by *October 22, 2021* to be considered in the first screening. Position open until filled. Anticipated start is early December. No calls, please.
People with lived experience as farmworkers, Latinx and other people of color, Native people, people from other historically marginalized communities, and survivors of domestic violence are especially encouraged to apply.
Application Link: Alumni Engagement Coordinator Status: Full time, exempt, at-will employee, non-AmeriCorps Reports to: Director of Recruitment and Engagement Start Date: mid-October or as soon as possible Compensation: $40,000 - $48,000 depending on experience and geographic location
About JVC Northwest Jesuit Volunteer Corps (JVC) Northwest responds to local community needs in the Northwest by recruiting, placing, and supporting volunteers who provide value-centered service grounded in the Jesuit Catholic tradition. Honoring the Divine in all things, we envision the Northwest as a sustainable region where all live in dignity, are treated justly and equitably, and actively contribute to their own empowerment and positive change in their communities. JVC Northwest is committed to equity, inclusion, and justice. We strive to be an equitable space for diverse identities including, but not limited to, race, sexual orientation and gender identity, ability/disability, religious beliefs, nationality, age, and economic status.
Position Summary The Alumni Engagement Coordinator is responsible for the expansion of JVC Northwest’s volunteer alumni network across the United States and annual fundraising campaigns on behalf of the organization. Efforts will focus on building relationships with Former Jesuit Volunteers (FJVs) and other supporters through effective planning, programming, organizing, and communications. The Alumni Engagement Coordinator will also execute fundraising appeals and events to support JVC Northwest's annual development goals. This position requires a thorough understanding of annual-giving appeals, event coordination, and relationship building through a model of grassroots organizing for engagement.
The Alumni Engagement Coordinator position is a permanent 1.0 FTE and reports to the Director of Recruitment and Engagement. Preference will be given to qualified candidates living in Seattle, WA or Portland, OR, though qualified candidates from across the Pacific Northwest are encouraged to apply.
Please visit our website to view the application packet which includes a position description, information about JVC Northwest, and specific instruction on how to apply.
Sep 13, 2021
Full time
Application Link: Alumni Engagement Coordinator Status: Full time, exempt, at-will employee, non-AmeriCorps Reports to: Director of Recruitment and Engagement Start Date: mid-October or as soon as possible Compensation: $40,000 - $48,000 depending on experience and geographic location
About JVC Northwest Jesuit Volunteer Corps (JVC) Northwest responds to local community needs in the Northwest by recruiting, placing, and supporting volunteers who provide value-centered service grounded in the Jesuit Catholic tradition. Honoring the Divine in all things, we envision the Northwest as a sustainable region where all live in dignity, are treated justly and equitably, and actively contribute to their own empowerment and positive change in their communities. JVC Northwest is committed to equity, inclusion, and justice. We strive to be an equitable space for diverse identities including, but not limited to, race, sexual orientation and gender identity, ability/disability, religious beliefs, nationality, age, and economic status.
Position Summary The Alumni Engagement Coordinator is responsible for the expansion of JVC Northwest’s volunteer alumni network across the United States and annual fundraising campaigns on behalf of the organization. Efforts will focus on building relationships with Former Jesuit Volunteers (FJVs) and other supporters through effective planning, programming, organizing, and communications. The Alumni Engagement Coordinator will also execute fundraising appeals and events to support JVC Northwest's annual development goals. This position requires a thorough understanding of annual-giving appeals, event coordination, and relationship building through a model of grassroots organizing for engagement.
The Alumni Engagement Coordinator position is a permanent 1.0 FTE and reports to the Director of Recruitment and Engagement. Preference will be given to qualified candidates living in Seattle, WA or Portland, OR, though qualified candidates from across the Pacific Northwest are encouraged to apply.
Please visit our website to view the application packet which includes a position description, information about JVC Northwest, and specific instruction on how to apply.
University of Washington | Institute for Health Metrics and Evaluation
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health.
IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which is cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members.
IHME has an outstanding opportunity for a Publications Officer to join the Scientific Publications team . The primary purpose of this position is to support the development of high-quality peer-reviewed scientific papers for IHME’s work in fields including epidemiology, biostatistics, survey methodology, health economics, demography, and social determinants. This position will track progress against established key performance indicators and operational metrics of success. This position will increase the quality and accuracy of all manuscripts by maintaining strong attention to detail while planning around and creatively adapting to contingencies and supporting other Scientific Publications functions as needed.
The individual in this position must manipulate and manage Salesforce, Qualtrics, Web of Science, and other datasets. This position is primarily responsible for liaising with internal and external stakeholders and will often be the first point of contact for a global collaborator network. This requires the individual in this position to be proficient in various technology platforms (Salesforce, Qualtrics) and comfortable running and troubleshooting code, have keen project management skills, and embody a customer service viewpoint in order to both respond to and escalate inquiries. Additionally, this position will play a key role in evaluating the success of IHME’s scientific publications, being primarily responsible for tracking key performance indicators and visualizing data for quarterly and annual reports. This position is contingent on project funding.
Responsibilities:
Scientific Publications Metric Tracking and Evaluation
Establish, maintain, and review paper production, tracking, and management processes and systems; proactively seek out and identify necessary improvements, modify systems and tools to increase efficiency.
Develop, collect, produce, format, and collect metrics to evaluate the current success and reach of IHME scientific publications and to facilitate the targeting of future publications for maximum impact. Prepare annual and ad hoc summaries of strategic publications metrics reporting by journal, subject area, research team, or other groupings as requested.
Maintain dashboards and standard reports that help to track, summarize, and prioritize ongoing publications. Produce summary process metrics, including timelines and success rates.
Synthesize Scientific Publications metrics to prepare detailed reporting materials on progress toward strategic targets for the IHME Board, Global Burden of Disease Independent Advisory Committee, Bill & Melinda Gates Foundation, and other partners annually and as requested for specific needs, including presentation materials, donor reports, and related narratives. Customize reports and materials by Principal Investigator, or through other parameters, as needed.
Provide information needed to monitor key performance indicators related to research strategy as it relates to publications for IHME overall.
Systematically track and update publication metrics by IHME-affiliated authors. Keep website and other public dissemination avenues current with information.
Prepare materials and presentations, and conduct background research as needed to support IHME’s scientific publications.
Editorial Command
As the subject matter expert, develop internal video trainings and walkthroughs for research and non-research staff on editorial and publication processes.
Plan and conduct user research and testing on internal and external stakeholders to better understand audience needs for editorial processes.
Leverage user research to streamline editorial processes and implement them in conjunction with the Editorial Manager, the Scientific Publications Data Analytics Team, and Global Engagement and Outreach.
Monitor and manage the progression of papers through the editorial process and proactively anticipate needs of publication teams and journal editorial staff, informing necessary stakeholders as appropriate.
Contribute to the onboarding and training of Editorial Coordinators in collaboration with the Editorial Manager.
Develop and maintain documentation and resources related to editorial processes, including processing collaborator comments, generating authorship and related publications materials, invoicing and licensing of publications, and publications-related policies and procedures, in conjunction with the Editorial Manager.
Create and design electronic surveys and campaigns to capture comments, author forms, and contributions from internal and external stakeholders; execute tasks related to paper production, as delegated by other members of the Scientific Publications Team.
Engagement and External Communications
Oversee customer service processes and systems to ensure collaborator requests are resolved in a timely manner, serving as the primary liaison to the Global Burden of Disease Collaborator Network.
Design and draft messaging to share publications-related updates with members of the network; develop messaging and communication strategy working alongside members of the Global Impact Group.
Operate as the primary reviewer of publications-related GBD Secretariat inquiries, ensuring the delivery of prompt, courteous, and knowledgeable replies to internal and external stakeholders, escalating as necessary.
Manage the collaborator affiliations database, continuously reviewing, updating, and tracking collaborator affiliations in Salesforce, escalating questions as necessary.
Analyze collaborator inquiries to devise updates to policies and procedures and engagement strategies in collaboration with the Editorial Manager and the Global Engagement and Outreach Team.
Assist the Editorial Manager in developing and maintaining a library of template communications for use in communicating with IHME’s collaborator network or with journal editorial staff.
Speak to diverse technical and non-technical audiences in a language and manner that connects with their interests while explaining in clear terms IHME’s work and mission.
Other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
REQUIREMENTS
Bachelor’s degree in English, Social Sciences, Health Science, or related field and three years of experience, OR equivalent combination of education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Additional Requirements:
Demonstrated ability to quickly learn and command complex, multidisciplinary material.
Skilled time management in urgent and deadline-driven environment in collaboration with a range of individuals.
Excellent written and oral communication skills with international audiences.
Maintain excellent attention to detail while planning around contingencies.
Excellent interpersonal skills and the ability to develop positive relationships with external constituents and IHME colleagues from a diverse set of disciplines, expertise, and backgrounds.
Experience with CRM tools such as Salesforce.
Experience designing and creating electronic surveys.
Experience with project management tools such as Asana.
Demonstrated comfort learning new technologies.
Ability to compartmentalize, illustrate, and explain editorial processes and procedures.
Experience with scientific publishing and editorial processes.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei .
DESIRED
Editorial experience and familiarity with copyediting principles and terminology as they relate to preparing publication proofs.
Experience with managing complex projects.
CONDITIONS OF EMPLOYMENT
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the US. The UW is not able to sponsor visas for staff positions.
Office is located in Seattle, Washington. This position is eligible to work fully remote in the US; work schedule required to overlap 50% of IHME office hours, between 8 a.m. and 6 p.m. Pacific Time.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Aug 10, 2021
Full time
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health.
IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which is cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members.
IHME has an outstanding opportunity for a Publications Officer to join the Scientific Publications team . The primary purpose of this position is to support the development of high-quality peer-reviewed scientific papers for IHME’s work in fields including epidemiology, biostatistics, survey methodology, health economics, demography, and social determinants. This position will track progress against established key performance indicators and operational metrics of success. This position will increase the quality and accuracy of all manuscripts by maintaining strong attention to detail while planning around and creatively adapting to contingencies and supporting other Scientific Publications functions as needed.
The individual in this position must manipulate and manage Salesforce, Qualtrics, Web of Science, and other datasets. This position is primarily responsible for liaising with internal and external stakeholders and will often be the first point of contact for a global collaborator network. This requires the individual in this position to be proficient in various technology platforms (Salesforce, Qualtrics) and comfortable running and troubleshooting code, have keen project management skills, and embody a customer service viewpoint in order to both respond to and escalate inquiries. Additionally, this position will play a key role in evaluating the success of IHME’s scientific publications, being primarily responsible for tracking key performance indicators and visualizing data for quarterly and annual reports. This position is contingent on project funding.
Responsibilities:
Scientific Publications Metric Tracking and Evaluation
Establish, maintain, and review paper production, tracking, and management processes and systems; proactively seek out and identify necessary improvements, modify systems and tools to increase efficiency.
Develop, collect, produce, format, and collect metrics to evaluate the current success and reach of IHME scientific publications and to facilitate the targeting of future publications for maximum impact. Prepare annual and ad hoc summaries of strategic publications metrics reporting by journal, subject area, research team, or other groupings as requested.
Maintain dashboards and standard reports that help to track, summarize, and prioritize ongoing publications. Produce summary process metrics, including timelines and success rates.
Synthesize Scientific Publications metrics to prepare detailed reporting materials on progress toward strategic targets for the IHME Board, Global Burden of Disease Independent Advisory Committee, Bill & Melinda Gates Foundation, and other partners annually and as requested for specific needs, including presentation materials, donor reports, and related narratives. Customize reports and materials by Principal Investigator, or through other parameters, as needed.
Provide information needed to monitor key performance indicators related to research strategy as it relates to publications for IHME overall.
Systematically track and update publication metrics by IHME-affiliated authors. Keep website and other public dissemination avenues current with information.
Prepare materials and presentations, and conduct background research as needed to support IHME’s scientific publications.
Editorial Command
As the subject matter expert, develop internal video trainings and walkthroughs for research and non-research staff on editorial and publication processes.
Plan and conduct user research and testing on internal and external stakeholders to better understand audience needs for editorial processes.
Leverage user research to streamline editorial processes and implement them in conjunction with the Editorial Manager, the Scientific Publications Data Analytics Team, and Global Engagement and Outreach.
Monitor and manage the progression of papers through the editorial process and proactively anticipate needs of publication teams and journal editorial staff, informing necessary stakeholders as appropriate.
Contribute to the onboarding and training of Editorial Coordinators in collaboration with the Editorial Manager.
Develop and maintain documentation and resources related to editorial processes, including processing collaborator comments, generating authorship and related publications materials, invoicing and licensing of publications, and publications-related policies and procedures, in conjunction with the Editorial Manager.
Create and design electronic surveys and campaigns to capture comments, author forms, and contributions from internal and external stakeholders; execute tasks related to paper production, as delegated by other members of the Scientific Publications Team.
Engagement and External Communications
Oversee customer service processes and systems to ensure collaborator requests are resolved in a timely manner, serving as the primary liaison to the Global Burden of Disease Collaborator Network.
Design and draft messaging to share publications-related updates with members of the network; develop messaging and communication strategy working alongside members of the Global Impact Group.
Operate as the primary reviewer of publications-related GBD Secretariat inquiries, ensuring the delivery of prompt, courteous, and knowledgeable replies to internal and external stakeholders, escalating as necessary.
Manage the collaborator affiliations database, continuously reviewing, updating, and tracking collaborator affiliations in Salesforce, escalating questions as necessary.
Analyze collaborator inquiries to devise updates to policies and procedures and engagement strategies in collaboration with the Editorial Manager and the Global Engagement and Outreach Team.
Assist the Editorial Manager in developing and maintaining a library of template communications for use in communicating with IHME’s collaborator network or with journal editorial staff.
Speak to diverse technical and non-technical audiences in a language and manner that connects with their interests while explaining in clear terms IHME’s work and mission.
Other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
REQUIREMENTS
Bachelor’s degree in English, Social Sciences, Health Science, or related field and three years of experience, OR equivalent combination of education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Additional Requirements:
Demonstrated ability to quickly learn and command complex, multidisciplinary material.
Skilled time management in urgent and deadline-driven environment in collaboration with a range of individuals.
Excellent written and oral communication skills with international audiences.
Maintain excellent attention to detail while planning around contingencies.
Excellent interpersonal skills and the ability to develop positive relationships with external constituents and IHME colleagues from a diverse set of disciplines, expertise, and backgrounds.
Experience with CRM tools such as Salesforce.
Experience designing and creating electronic surveys.
Experience with project management tools such as Asana.
Demonstrated comfort learning new technologies.
Ability to compartmentalize, illustrate, and explain editorial processes and procedures.
Experience with scientific publishing and editorial processes.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei .
DESIRED
Editorial experience and familiarity with copyediting principles and terminology as they relate to preparing publication proofs.
Experience with managing complex projects.
CONDITIONS OF EMPLOYMENT
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the US. The UW is not able to sponsor visas for staff positions.
Office is located in Seattle, Washington. This position is eligible to work fully remote in the US; work schedule required to overlap 50% of IHME office hours, between 8 a.m. and 6 p.m. Pacific Time.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
National Wildlife Federation
Washington, DC or any other of our offices across the country in Reston, VA; Atlanta, GA; Seattle, WA; Denver, CO; Missoula, MT; Austin, TX; Annapolis, MD; Ann Arbor, MI; Montpelier, VT; Los Angeles, CA; or New Orleans, LA.
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 53 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.
The National Wildlife Federation believes that in order to save wildlife and ourselves, we need to ensure that everyone in America has clean air and water, safe communities, easy and equitable access to the daily benefits of nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
We are looking for a Communications Coordinator to join our team. This position may be based in our office in Washington, DC or any other of our offices across the country in Reston, VA; Atlanta, GA; Seattle, WA; Denver, CO; Missoula, MT; Austin, TX; Annapolis, MD; Ann Arbor, MI; Montpelier, VT; Los Angeles, CA; or New Orleans, LA. ( Due to COVID-19 all employees are working remotely until we make return to work decisions.) Reporting to the Director of Communications, you will support the staff of the Communications department as they develop and execute effective integrated strategic campaigns designed to garner earned media for the National Wildlife Federation across all divisions — with a special emphasis on Education, Gardening, Conservation Programs (including Advocacy and Rapid Response), and Special Projects, including public relations outreach for the National Wildlife Federation’s Naturalist.
In this role you will:
Support the national communications team through the drafting of press releases, advisories, opinion content, blog posts, social media content, and other materials
Enthusiastically pitch stories, interviews, and on-location coverage opportunities to the media and key bloggers even in cold calls
Communicate regularly with staff across the organization
Help the National Wildlife Federation become an anti-racist organization, including demonstrating self-aware, supporting inclusive and equitable work culture, and committing to building equity competencies
Provide communications supports 35% to 50% of time — Garden for Wildlife, Children and Nature, K-12 education and higher education leadership
Research public media niches in K-12 education, early childhood, child health, higher education, gardening and community improvement, identify key networks and key outlets
Assist in compiling campaign plans and presentations
Collaboratively help plan and execute external meetings and events
Help track and analyze media placements and associated metrics
Field external emails and calls from media and direct them to the proper program and policy staff
Provide communications support and other assistance to the National Wildlife Federation’s naturalist, including web updates and media tracking
Occasionally will assist staff with their travel plans and expense reports
Qualifications:
At least 1 year of relevant work experience in communications, journalism, marketing, or related work
Excellent written and oral communications skills, including strong attention to detail
Excellent interpersonal skills and flexibility
Strong commitment to equity and environmental justice
Spanish fluency preferred
Basic understanding of media relations and government processes
Able to work independently and cooperatively; ability to accomplish projects with little supervision
Good multi-tasking and time management skills; ability to meet deadlines
Ability to meet unanticipated needs
Effective problem-solving skills
Ability to research and identify niche communications markets in gardening, health and education
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.
This position may consist of some weekend and after-hours work.
You should have an interest in marketing communications within the conservation field and must be someone who can manage multiple projects, work well with others, take initiative, and contribute to a culture of quality, innovation, and passion. The successful candidate will be a self-motivated, self-starter with a positive attitude.
Application:
Applications will be reviewed on a rolling basis.
The salary range for this position is currently $45,000-$50,000 annually, dependent upon qualifications and experience.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting, non-traditional work hours, and compressed work weeks. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers .
We strive to increase diversity, equity, inclusion and justice in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity .
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to our openings. Applying gives you the opportunity to be considered.
Candidates must submit a cover letter and resume.
If selected for this position, a background check will be conducted.
May 18, 2021
Full time
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 53 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.
The National Wildlife Federation believes that in order to save wildlife and ourselves, we need to ensure that everyone in America has clean air and water, safe communities, easy and equitable access to the daily benefits of nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
We are looking for a Communications Coordinator to join our team. This position may be based in our office in Washington, DC or any other of our offices across the country in Reston, VA; Atlanta, GA; Seattle, WA; Denver, CO; Missoula, MT; Austin, TX; Annapolis, MD; Ann Arbor, MI; Montpelier, VT; Los Angeles, CA; or New Orleans, LA. ( Due to COVID-19 all employees are working remotely until we make return to work decisions.) Reporting to the Director of Communications, you will support the staff of the Communications department as they develop and execute effective integrated strategic campaigns designed to garner earned media for the National Wildlife Federation across all divisions — with a special emphasis on Education, Gardening, Conservation Programs (including Advocacy and Rapid Response), and Special Projects, including public relations outreach for the National Wildlife Federation’s Naturalist.
In this role you will:
Support the national communications team through the drafting of press releases, advisories, opinion content, blog posts, social media content, and other materials
Enthusiastically pitch stories, interviews, and on-location coverage opportunities to the media and key bloggers even in cold calls
Communicate regularly with staff across the organization
Help the National Wildlife Federation become an anti-racist organization, including demonstrating self-aware, supporting inclusive and equitable work culture, and committing to building equity competencies
Provide communications supports 35% to 50% of time — Garden for Wildlife, Children and Nature, K-12 education and higher education leadership
Research public media niches in K-12 education, early childhood, child health, higher education, gardening and community improvement, identify key networks and key outlets
Assist in compiling campaign plans and presentations
Collaboratively help plan and execute external meetings and events
Help track and analyze media placements and associated metrics
Field external emails and calls from media and direct them to the proper program and policy staff
Provide communications support and other assistance to the National Wildlife Federation’s naturalist, including web updates and media tracking
Occasionally will assist staff with their travel plans and expense reports
Qualifications:
At least 1 year of relevant work experience in communications, journalism, marketing, or related work
Excellent written and oral communications skills, including strong attention to detail
Excellent interpersonal skills and flexibility
Strong commitment to equity and environmental justice
Spanish fluency preferred
Basic understanding of media relations and government processes
Able to work independently and cooperatively; ability to accomplish projects with little supervision
Good multi-tasking and time management skills; ability to meet deadlines
Ability to meet unanticipated needs
Effective problem-solving skills
Ability to research and identify niche communications markets in gardening, health and education
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.
This position may consist of some weekend and after-hours work.
You should have an interest in marketing communications within the conservation field and must be someone who can manage multiple projects, work well with others, take initiative, and contribute to a culture of quality, innovation, and passion. The successful candidate will be a self-motivated, self-starter with a positive attitude.
Application:
Applications will be reviewed on a rolling basis.
The salary range for this position is currently $45,000-$50,000 annually, dependent upon qualifications and experience.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting, non-traditional work hours, and compressed work weeks. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers .
We strive to increase diversity, equity, inclusion and justice in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity .
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to our openings. Applying gives you the opportunity to be considered.
Candidates must submit a cover letter and resume.
If selected for this position, a background check will be conducted.