Permanent Part-time Administrative Coordinator

Mission

Harnessing the unique craft of wooden boatbuilding and maritime-centered exploration, we inspire young people to uncover the confidence, skills, and courage to chart pathways to their own success in and outside the classroom.

We teach and promote the values of learning by doing, teamwork, perseverance and craftsmanship.  Brooklyn Boatworks promotes excellence by creating learning environments grounded in respect, support, and dignity for all students.  We engage students virtually and in person, leading students through online team-building and hands-on activities which explore and celebrate self & STEM-identity, design & creativity, and hands-on learning. Our current programming includes virtual programming with schools and community organizations, on-water summer programming, and on-going alumni programming including leadership development, internships, maritime and STEM exploration, and additional learning opportunities.

Within our community:

• Everyone participates - everyone has a voice, and we value the different ways that individuals contribute to the team.
• You are the driver of your own story - We meet students where they are and center their perspectives, experiences, and stories.
• Black Lives Matter. We acknowledge that the construct of race disproportionally affects people who are Black, Indigenous, and People of Color - We reflect, choose language, and take action to ensure that anti-Blackness is not perpetuated in our community.
• Everybody sweeps. Everybody builds. We believe that all girls, boys, women, men, and people of all gender identities are able to use tools, build, clean and organize.
• We respect LGBTQIA+ people and we use language and actions that are respectful of all gender identities and sexual orientations.
• We value one another no matter where we come from, whether we are from different homes, neighborhoods, countries and/or economic backgrounds.
• We are all leaders and learners, no matter our race, ethnicity, nationality, gender, gender identity, class, learning style, age, abilities, or differences.

Position: P/T permanent Administrative Coordinator – 3 days/week with long-term potential to transition to full-time

Based in DUMBO, Brooklyn, reporting to the Executive Director, the individual in this position will be an essential member of the team, supporting Brooklyn Boatworks’ growth now and in the years to come. Duties include office management, executive assistance, data entry and management, document design, and administrative aspects of programming. 

Responsibilities Include:

• Providing administrative support to programs including updating student rosters weekly, maintaining alumni rosters, creating permission slips, arranging materials delivery, updating alumni database 
• Weekly updates to BKBW’s website and oversight of social media
• Development administrative support: tracking and entering gifts and pledges, pulling fundraising reports/creating queries, creating and mailing donor acknowledgement letters, creating and sending solicitation emails through donor database
• Outreach and assistance for fundraising events
• Responsive follow-up via phone and email with schools, program partners, board members and the public
• Supporting and maintaining office facility and online files
• Using Asana to manage tasks and projects and using Slack for internal communication
• Using Adobe Suite to create and update brochures and other documents
• Primary contact for IT consultant, cleaning consultant, building management
• Managing some HR tasks: administrative aspects of new hire searches and onboarding, biweekly timesheet collection from part-time staff
• Additional tasks as needed

Qualifications:

• Strong communication skills with both internal and external stakeholders
• Proven ability to work with people from a variety of backgrounds in a culturally-competent manner
• MS Office and Adobe expertise
• Experience with database management and clean-up
• Previous experience in administrative services, particularly for a non-profit organization
• Ability to prioritize, re-prioritize, and multi-task; high level of organization required 
• Intellectual curiosity and interest in self-directed learning of new skills required
• Good judgement and proven ability to keep sensitive information confidential 
• Deadline and detail-oriented
• High level of self-direction 
• Experience using Asana or related project management tool
• Strong writing skills
• Quickbooks expertise a plus
• Desire to work for a small but mighty organization

Salary and Benefits

• $25+/hr
• Some schedule flexibility
• Office with view of the East River and Manhattan Bridge with access to a beautiful roof deck

Brooklyn Boatworks strongly encourages people of color, women, and individuals from the many communities we serve to apply.

www.brooklynboatworks.org