Procurement Policy & Compliance Specialist - DFM - 22887

  • Federal Reserve Board
  • Washington District of Columbia
  • Mar 30, 2022
Full time Business Process Information Systems Financial Analyst Customer Service Purchasing-Procurement

Job Description

DESCRIPTION/RESPONSIBILITIES:
The Procurement Policy and Compliance Specialist is responsible for assisting the Procurement team in support of the Financials, Procurement, Self-Service and other applications. Provides assistance with maintenance of vendor, customer, bank, and other data stored within the Enterprise Resource Planning (ERP). Provides assistance with changes to system setups, testing, user training and documenting business processes. Assists in the development of procurement policies and procedures, coordinating risk management assessments, internal controls, and records management. Responsible with data analysis, strategic sourcing, and various dashboard tools.

REQUIRED SKILLS:
Requires a Bachelor’s degree in a relevant field or equivalent work experience plus one year of experience in administration, general business functions, and/or information systems support. Must have knowledge of basic accounting and/or procurement principles. Ability to effectively interact with users and gather requirements. Possess effective analytical abilities and communication skills, both oral and written. Must pay close attention to detail to ensure accuracy in all aspects of the job. Must have excellent organizational skills an ability to prioritize. Effectively works independently and as a team member in order to provide excellent customer service to client users. Must be proficient in office automation software, including Word and Excel.

Must work with multiple automated systems and understand the interfaces between those systems. Probes and analyses problems to determine their nature and scope. Ensures the many modules, subparts and toolsets work cohesively together to produce expected and reliable results. Work effort must constantly be monitored for the interaction of on-going and new work, changing business needs, demands of new stakeholders, or technical innovation.

Assists with all aspects of the Enterprise Resource Planning (ERP) solution setups associated with vendors, customers, bank information and other data types. Assists with maintenance on existing data to strengthen data integrity. Works with the Procurement team to ensure the appropriate setups are made to properly support the requirements of the software applications and environment. Ensures appropriate standards and procedures are followed. Understands client’s functional processes and business needs. Analyzes and recommends solutions for solving problems associated with the setups of the applications and the integration of disparate systems. Translates and defines the clients’ requirements into accurate system setup and configuration and makes suggestions and alternate methods for resolving issues. Recommends procedures or policies to management and users for process improvements. Provides analytical support for recommendations. Effectively works independently and as a team member in order to provide excellent support to client users. Assists the Manager with the identification of training standards and programs on professional acquisition training, certification and career development needs to ensure that Procurement staff have the relevant professional and skill training to meet current and future needs of the organization. Provides back-up support to the Manager on the Purchase card program, Board training for CORs, and Purchase cardholders and reviewing managers.

Works to ensure that the records management system and contract files are reviewed for completeness, appropriateness, timeliness, consistency of approach, and are consistent with applicable records management standards, and easily retrievable from FIRMA, the enterprise system, or shared drive. Performs reviews to evaluate overall management effectiveness.

Stays abreast of relevant legislation, regulations, policies, and internal control and management practices. Assists in development of informational material to inform, clarify and explain regulatory and policy changes, and recurring errors observed during contract or audit review. Assists with and prepares briefings, makes presentations and recommendations to management on possible changes to Procurement policies, procedures, and practices. Stays abreast of the new functionality and technical advancements provided by the latest versions of the software solutions. Works with the team, clients, and others to determine how the new functionality should be implemented into the Board’s environment.

Works in a typical Office environment.

Full vaccination is required as a condition of employment, unless a legally required exception applies.

This is a term position set to expire 1/1/2026