College Program Coordinator, Budgeting

ABOUT THE COLLEGE PROGRAM COORDINATOR, BUDGETING ROLE 

The College Program Coordinator, Budgeting will manage a caseload of approximately 150 college students and support with the financial components of earning a college degree. College Program Coordinator, Budgeting works with students to choose an affordable college, set and maintain budgets, manage the CAP scholarship, complete financial aid forms, and graduate with minimal debt.  

SALARY & BENEFITS

We are proud to offer an above market total rewards package to our employees in line with our guiding principles of promoting transparency and equity, rewarding expertise and performance, and championing professional wellness. 

This is a full-time, exempt role, and will be eligible to receive:   

• A competitive base salary range of $63,750-$86,250 based on requisite work experience and performance during the interview process. In line with our commitment to equity, fairness, and transparency, we have adopted a no salary negotiation policy. 
• 51 total days off per fiscal year (a combination of company-paid holidays, vacation, sick, and personal time) 
• 100% employer paid medical (Kaiser HMO Platinum), vision, and dental benefits for the full-time staff member and a spouse/domestic partner or dependent child(ren). 
• Lunch on in-person days (5x a month) and free access to Grubhub+, 3% retirement match, a $750 HRA account to help fund mental health benefits, FSA for medical and childcare expenses, and an annual professional development stipend 
• A hybrid work environment where staff work from the office on five (5) common days a month with flexibility to work remotely otherwise. We provide a monthly wi-fi reimbursement and a home set-up stipend to set staff up to successfully work remotely. 

RESPONSIBILITIES 

The College Program Coordinator, Budgeting primary responsibilities include but are not limited to: 

Direct Service (30%) 

• Support Wave-Makers through federal, state, and institutional financial aid application and renewal processes, paying attention to critical deadlines  
• Work with Wave-Makers to identify and overcome financial obstacles that prevent them from succeeding  
• Advise Wave-Makers on financial aid and CAP scholarship policies and guidelines, budgeting skills, and loan and repayment options 
• Provide financial aid and literacy advising to Wave-Makers and their families through presentations, workshops, seminars, group working sessions, and one-on-one meetings  
• Work collaboratively with Making Waves Foundation staff to ensure that Wave-Makers receive excellent financial services  

Administrative Responsibilities (50%)  

• Maintain detailed and accurate records in the program team's Salesforce database, including Wave-Maker communication, task completion, budgets, scholarship payments, and financial aid  
• Process scholarship payment requests and petitions in accordance with policies and guidelines 
• Utilize Salesforce reports and list views to measure progress against goals and inform Wave-Maker outreach 

Program and Organizational Support (20%)  

• Advance, lead, or develop programming in the following areas: 
• Financial literacy workshops and newsletters 
• Curriculum development  
• Complete projects and support team members as needed  
• Attend Making Waves Foundation and Making Waves Academy events as assigned 
• Actively Engage in Continuous Improvement and Organization Processes   
• Prioritize Professional Growth: Research, schedule, and participate in professional development opportunities in service of their professional growth and impact on the organization   
• Participate in organization-wide systems, processes, and rituals (e.g., annual and quarterly goal setting, employee engagement surveys, All Hands); commit to providing feedback to improve our work in the future 
• Additional duties and responsibilities as needed 

KEY EXPERIENCE, QUALIFICATIONS AND SKILLS  

REQUIRED 

• Bachelor’s degree  
• 2-4 years of related work experience in financial aid, scholarships, and/or financial literacy 
• Ability to manage multiple key priorities and tasks in a fast-paced, mission-driven environment  
• Excellent analytical thinking, detail orientation, and integrity  
• Experience delivering effective presentations 
• Strong computer and database skills, with Salesforce experience a plus 
• A demonstrated commitment to our vision and Core Values  
• A deep commitment to Diversity, Equity, and Inclusion  
• Ability to work occasional evenings and weekends for Program team events, as needed 
• Occasional local travel required  

PREFERRED 

• Fluency in Spanish a plus  

CORE COMPETENCIES FOR THIS ROLE 

• Collaboration: It is key to work with each other in order to create successful programming for our Wave Makers.   
• Solutions Orientation: When engaging with teammates and/or facilitating and participating in discussions, uses solutions-oriented thinking and focuses on arriving at outcomes.   
• Developing Strategies: Makes connections between a range of data, information, or ideas and creates actionable strategies or solutions.   
• Diversity, Equity, & Inclusion: Values the diverse backgrounds and perspectives of others by seeking their input and fostering open dialogue.   
• Influencing Others to Achieve Outcomes: Listens and is flexible in approach and communicating with others, using a range of influencing strategies to cultivate support and to inspire action.   
• Responsibility: Operating, planning, & executing as well as, abide by organizational policies.  
• Abide by Organizational Policies: Demonstrate through actions and compliance a thorough understanding of organizational policies.   

Making Waves Foundation is requiring all staff members who work on-site to be fully vaccinated against COVID-19, as defined by the CDC. Accommodation or exceptions can be requested for medical or religious reasons.  

Making Waves Foundation strives to build a staff that reflects the cultural diversity of the communities that we partner with. Making Waves Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We strongly encourage BIPOC-identifying individuals to apply.  

https://making-waves.org/about/careers/careers-job-list/?gh_jid=4205195005