Senior Program Development Specialist

The Senior Program Development Specialist supports external grants and contracts throughout their lifecycle, from proposal to final report. The Senior Program Development Specialist serves as a liaison between the program, development, evaluation, and finance departments to ensure accurate and timely submission of all public and private grant applications and reports for AFC’s HIV Care department and others as assigned by the Director of Program Development. AFC’s HIV Care team coordinates comprehensive services for clients living with HIV/AIDS in the greater Chicagoland area.

The Senior Program Development Specialist is responsible for developing the majority of narratives for HIV Care grant proposals and reports within their assigned portfolio, most notably Ryan White funds. The Senior Program Development Specialist also supports program teams with ensuring compliance with contractual and statutory requirements.

The salary range for this role is $48,500 to $57,000 annually.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Grant Seeking

• Identify prospective private and public grant opportunities that can sustain or strategically expand AFC’s programs and services

• Lead the preparation and timely submission of grant applications

• Write the majority of narrative for applications and re-applications within assigned portfolio

• Communicate with AFC’s development staff regularly to ensure coordination of fundraising efforts

• Maintain knowledge base and ensure proposals are informed by community need and AFC service capacity

Reporting

• Ensure that all required reports are submitted accurately and on-time

• Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components

• Write the majority of narrative for reports within assigned portfolio

• Ensure programmatic data collection is in alignment with required funder reports

Fiscal Management

• Develop budgets for proposals

• Organize and provide support and input to regular program expenditure review meetings

Contract Management

• Serve as a primary contact for public and private funders related to assigned portfolio

• Develop scopes of service for partner agencies

• Lead contract execution process

Program Implementation

• Support initial program implementation

• Attend internal and external meetings within assigned portfolio

• Assist in the development of programmatic quality management indicators

• Support program implementation projects relevant to Program Development

Team Leadership/Strategic Planning

• Provide subject-matter guidance and mentorship to other department professionals

• Evaluate project/work outcomes, quality indicators, and efficiency; propose and implement process improvement goals

• Serve on internal and/or external committees, including cross-departmental work groups

• Support the development and achievement of team goals and related strategic plan items

Other

• Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others

• Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations

• Protect organization's value and manage risk by keeping information confidential

• Perform other duties as assigned

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position

SUPERVISORY RESPONSIBILITIES

None

ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)

Minimum Qualifications

• Bachelor’s degree and 2 or more years of relevant experience (e.g., technical or formal writing, project coordination)

• OR Master’s degree in Public Health, Social Work, Non-Profit Management, or related field and 1 or more years of relevant experience (e.g., technical writing, project coordination)

• PLUS 1 year experience using intermediate Microsoft Office functionality (e.g., Excel, Word, Outlook)

Preferred Qualifications

• 1 or more years’ experience creating grant proposals and reports

• 2 or more years’ experience in a nonprofit setting

• 1 or more years’ experience with public funds for services for people living with HIV/AIDS (e.g., Ryan White, CDC, Housing Opportunities for Persons with AIDS, etc.)

• 1 or more years’ experience using Web-based applications (i.e., Grants.gov, esnaps.gov)

KNOWLEDGE, SKILLS, AND ABILITIES

• Basic knowledge of HIV infection and related chronic diseases.

• The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications

• The ability to provide efficient, quality service to both internal and external customers

• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner

• The ability and willingness to respect and value the differences and perceptions of different groups/individuals

• The ability to develop and maintain professional, trusting, and positive working relationships with managers, supervisors, staff, co-workers, and vendors

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.

https://aids-foundation-chicago.breezy.hr/p/aade416a0fc3-senior-program-development-specialist?state=published