Events Specialist

Job Title: Events Coordinator

Location: Chicago

FLSA Classification: Non-Exempt

Standard Hours: Monday through Friday, 8:30 am - 5:00 pm

Job Summary:

The Events Coordinator serves as an integral part of the Events department for coordination of meetings and events particularly in the area of event management and customer service for all meetings and events for Leading Real Estate Companies of the World.

Key Responsibilities:

• Assist with day-to-day operations and execution of internal and external company meetings and events.
• Coordinate and monitor event timelines and ensure deadlines are met
• Create and analyze various event reports for historical reference
• Create and set up registration for events in Cvent
• Manage administrator database for updates in Cvent
• Maintain new contacts from event registrations in SalesForce
• Manage event related emails and phone calls
• Manage catering requirements for internal meetings and manage onsite catering staff when utilized for internal meetings
• Manage group dining requirements for dinner and receptions held in conjunction with industry events and/or local meetings.
• Schedule and manage bookings at A&B Amenity Center by providing the room set up details and contracts for meetings.

• Assist with inventory, ordering, planning and coordinating shipment of meeting materials
• Maintain event information in company intranet for member access

Key Relationships:

• Internal: Works with several internal departments in relation to planning company meetings, events, workshops and conferences
• External: Vendors, LeadingRE members, hotels, restaurants, catering companies

Education and/or Experience:

• Business and/or hospitality management degree preferred
• Customer service experience of one year minimum preferred
• Experience with meeting registration software preferred
• Experience with database management and/or CRM is preferred

Required Skills and Capabilities:

• Solid administrative skills, including business writing and editing skills
• Strong interpersonal skills and ability to interface with various levels of personnel
• Technical proficiency with Microsoft Office Suite
• Strong attention to detail
• Self-starter with ability to take ownership of work
• Ability to plan ahead and manage time well
• Ability to juggle multiple projects and tasks in a fast-paced office environment

Conditions of Work:

• Flexible work hours may be necessary to complete position responsibilities and to meet project deadlines
• Limited travel may be required
• Position requires sitting or standing for extended periods, frequent telephone/computer usage and occasionally lifting and/or moving up to twenty-five pounds or more.

This job description in no way states or implies that these are the only activities to be performed by the employee occupying this position. Employees will be required to follow any other job related instructions and to perform any other job related responsibilities requested by the supervisor.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.