Administrative Services Manager C (BEECH unit)

Clark College is currently accepting applications for a full-time, permanent classified Administrative Services Manager C for the Basic Education, English, Communications and Humanities (BEECH) unit. The BEECH Unit consists of 3 instructional divisions including 13 departments, plus dual credit programs, Transitional Studies Support, and Limited English Proficiency. The unit employs approximately 180-200 faculty and staff. The Administrative Services Manager and direct reports can expect to work on campus Monday-Thursday and remote on Fridays. 

This position serves as the principal assistant to the Instructional Dean of BEECH and exercises independent judgment and delegated decision-making authority to manage and direct operations and resources. This position is responsible for planning, organizing, implementing, coordinating, and controlling administrative services for the unit.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

• Work collaboratively with Unit Dean, staff and faculty leaders, and other college departments to accomplish the work of the unit.
• Provide direct administrative support for the dean.
• In conjunction with the Unit Dean, facilitate fiscal management, grant and contract administration, and program planning for the unit’s $8-9M annual budget. Reconcile budgets, initiate corrections, and provide projections.
• Interpret, apply, and maintain compliance with college policies and procedures, as well as state and federal rules and regulations.
• Lead a team that supports the unit administrative functions including travel, purchasing, student evaluations, faculty pay, employee onboarding and separation, work orders, faculty leave, records retention, and office moves.
• Supervise staff, hire, provide orientation and training, create professional development plans, conduct annual evaluations, and participate in disciplinary actions as necessary.
• Oversee and manage instructional processes: set-up and track faculty evaluations, verify faculty class assignments and loads, calculate stipends and release time, assist with student complaints.
• Maintain compliance with the faculty and classified staff collective bargaining agreements.
• Facilitate BEECH building-related matters, space allocation, and off-site rental agreements.
• Perform related duties as required.

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• Education and Experience: Associate’s degree AND five (5) years of progressively responsible academic office, general administrative, and/or supervisory experience OR Bachelor’s degree AND three (3) years of progressively responsible academic office, general administrative, and/or supervisory experience.
• Computer Skills: proficient in using Microsoft Office Suite, including MS Word, Excel (advanced), Outlook, and SharePoint.
• Customer Service: provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.

JOB READINESS/WORKING CONDITIONS:

• Ability to produce accurate and timely work with minimal supervision.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. Able to effectively builds and maintains inclusive, mutually respectful relationships with people from diverse social groups and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
• Ability to understand and carry out oral and written instructions.
• Ability to identify issues, evaluate options, form accurate conclusions, and offer solutions.
• Ability to perform basic math skills with accuracy.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation. 
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS: 

Salary Range: $4,968-$6,676/month | Step A-M (commensurate with qualifications and experience) | Range: 56 | Code: 106G

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

APPLICATION DEADLINE: 

Required application materials must be completed and submitted online by 3 p.m., August 10, 2023.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed
• Cover letter describing background and experience related to qualifications and responsibilities of the position
• Responses to the supplemental questions included in the online application process

Please apply online at www.clark.edu/jobs.

To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu.

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.                                                            

Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Human Resources

July 20, 2023

23-00071

https://www.clark.edu/jobs