Part-time Office Assistant 2 - Security

Clark College is currently accepting applications for a part-time, permanent Classified Office Assistant 2 position to work approximately 16 hours a week. This position supports the Campus Security department. This position may be scheduled Monday through Friday during either of the following shifts: 9am to 1pm or 1pm to 5pm.  

This position performs a variety of routine clerical duties such as processing documents and records, extracting and compiling records or data, responding to routine inquiries from the public concerning Security and Safety services and procedures, maintaining and monitoring established record keeping, filing and data base systems, and producing forms, letters, record entries and other material.  May perform data retrieval and modification and enter data on numerical or alphabetical data entry equipment.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Position Responsibilities

JOB DUTIES AND RESPONSIBILITES:

• Following established guidelines, responds to inquiries regarding departmental services and procedures; answers telephones, receives and refers visitors.
• Sorts, files, and tabulates various documents and records; establishes and prepares new files or categories within established filing systems; enters and retrieves data using electronic files; removes and logs materials; maintains status and file reports.
• Maintains Lost and Found Inventory following established procedures.
• Perform data inquiries in multiple computerized systems and databases.
• Perform data entry and maintain document files.
• Maintain the confidentiality of records, student information and other data.
• Receive and transfer telephone calls; relay information to staff or take messages when appropriate.
• Serve as a designated Campus Security Authority as defined by the Clery Act.
• Perform other duties as assigned.

Qualifications

POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• High school diploma, GED or equivalent.
• One (1) year of experience performing clerical, office, data entry, or other duties related to the position.  

JOB READINESS/WORKING CONDITIONS:

• Strong computer skills and familiarity with Microsoft Office Suite, as well as the ability to quickly learn new software systems as required. 
• Excellent written, oral and interpersonal communication skills and the ability to effectively communicate with diverse groups and individuals. Bilingual and multi-lingual skills are highly desired.
• Commitment to actively contribute to a work environment that embraces equity and inclusion and uses diverse perspectives to enhance the attainment of organizational mission and goals.
• Keen attention to detail and strong organizational skills.  
• Ability to consistently deliver work meeting high standards of both quality and precision.
• Ability to adapt and effectively respond to dynamic events, even when circumstances are unclear.        
• Ability to adjust to changing needs, requirements and expectations as required.
• Ability to remain professional, enthusiastic and committed to service.  
• Ability to deal with challenging people and situations combined with the ability to remain calm in a stressful environment.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.  
• This position is represented by Washington Public Employees Association. 
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. 

Supplemental Information

SALARY RANGE: $16.12-$21.26/hour. Step A-M | Range: 32 | Code: 100I
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
 
APPLICATION DEADLINE:  
Required application materials must be completed and submitted online by 3 p.m., October 23, 2023.
 
REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application 
• Current resume, with a minimum of three (3) references listed.
• Cover letter
• Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs.
 
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu.
 
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
 
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES 
Corrected or extended notices will be posted online and in the Human Resources Office.                                                            
Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
 
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. 
 
Clark College Human Resources
September 28, 2023
23-00090

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