Associate Director of Workforce Education Services

Clark College is currently accepting applications for a full-time, 12-month, exempt Associate Director position in the Workforce Education Services department.  Under the general direction of the Director of WES, the Associate Director of Workforce Education Services assists in the planning and organization of Workforce Education Services (WES), which oversees the Basic Food Employment & Training (BFET), Passport to College (PTC), Opportunity Grant (OG), Reentry (RE), WorkFirst (WF), Supporting Students Experiencing Homelessness (SSEH), Clark College Emergency Grant (EG), Student Emergency Assistance Grant (SEAG), and Worker Retraining (WR) programs.

This position has a hybrid schedule. Three days on campus (Monday-Wednesday), and two days working remotely. (Thursday and Friday). This schedule is subject to change in the future. 

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITIES:

• Work with the Director of WES, advising staff, DSHS, and other stakeholders to develop a mutual understanding of student advising needs, educational opportunities, and activities (including program changes) while monitoring student progress toward completion.
• Oversee all aspects of the Student Affairs Emergency Grant (EG) process, focusing on maintaining equitable access, effective communication, leveraging funding sources, and streamlining the awarding process for student applicants. This position will also be responsible for facilitating the Emergency Grant Committee meetings while serving as the primary point of contact for all student, staff, and stakeholder inquiries.
• Serve as the subject matter expert for all WES programs relating to establishing processes in PeopleSoft (PS) to include procedural functions, methodology, and setup, focusing on equity and efficacy.
• Assist students with holistic wraparound support services including making referrals to partner agencies for barriers that may interfere with a student’s ability to complete the term successfully.
• Manage retention efforts for WES students with barriers to success by providing early and targeted interventions. Work with students to identify personal, financial, educational, and career-related goals.
• Lead community outreach efforts to recruit prospective students and support community partnership initiatives related to WES programs.
• Monitor Workforce Education Services program supports and service delivery for continuous improvement with a focus on streamlining our service delivery, orientations, and retention process.
• Manage the co-enrollment process through the universal WES application for a seamless transition of prospective students into other WES programs for additional resources.
• In collaboration with the Director of Workforce Education Services, coordinate with community agencies to increase student access to basic needs including housing, childcare, food, healthcare, and transportation resources. Serve as liaison between community agencies and students and make appropriate referrals.
• Help direct the planning, implementation, and facilitation of orientations and workshops that market workforce policies and career-related topics.
• Assist with facilitation of WES team meetings and staff professional development opportunities as needed.
• Participate in Local Planning Area (LPA), statewide initiatives, and various internal/external partnership meetings as needed.
• Participate in related marketing outreach initiatives with internal/external partners.
• Maintain the communication, program information, and additional resources within the WES webpage, make updates as needed.
• Assist the Director of WES with monitoring and tracking of workforce program budgets and expenditures, including BFET, Opportunity Grant, Reentry, WorkFirst, SSEH, and Passport to College grants.
• Assist the Director of WES with budget tracking and reconciliation, grant writing, and other strategic planning projects related to WES programs.
• Assist with the billing and invoicing processes for WES funding sources, including identifying student aid and other local/state funds for leveraging opportunities.
• Assist the Director of WES in the development of policies and procedures related to supporting participants.
• Provide supervision to part-time, full-time, and work-study staff within the Workforce Education Services office.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree AND two (2) years of professional experience in education, social services or family and community services OR an Associate’s degree AND four (4) years of experience in education, social or human services, OR six years of experience in education, social, or human services.
• Experience working with an academically, racially, culturally, and economically diverse student population, interpreting and applying policies, rules, and regulations, and providing high-touch client support.
• Knowledge of community programs and support services available to low-income individuals.
• Excellent planning and coordinating skills with a strong attention to detail.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.  
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.   
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.  
• Campus bookstore offers snacks, apparel, and specialty supplies.  
• On-campus early childhood education care program (pending registration and availability). 
• Gym and recreation facilities available for membership.  
• Clark promotes wellness with a variety of different workshops and events.

SALARY RANGE: $70,570-$81,712 annually (commensurate with qualifications and experience).
Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

APPLICATION PROCESS
Required Online Application Materials:

• Clark College Online Application 
• Current resume, with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process. 

Please apply online at www.clark.edu/jobs.
 
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu. 
 
APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., November 16, 2023.
 
CONDITION OF EMPLOYMENT:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts.

DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. 

SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php. 
 
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
 
CORRECTIONS OR EXTENDED NOTICES
 Corrected or extended notices will be posted online and in the Human Resources Office.
 
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
 
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community.  The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. 

Clark College Human Resources
October 27, 2023
23-00115

https://www.clark.edu/jobs