Office Specialist 2 - Hiring Support

OREGON YOUTH AUTHORITY

Office Specialist 2 - Hiring Support

Grants Pass – Rogue Valley Youth Correctional Facility

Join the dynamic team at Rogue Valley Youth Correctional Facility, within the Oregon Youth Authority, as a permanent, full-time Hiring Support Specialist. In this crucial role, you will be responsible for providing exceptional support services to the administrative offices of Rogue Valley Youth Correctional Facility. We seek a talented individual with excellent communication skills, a robust work ethic, keen attention to detail, and the ability to thrive both in a collaborative team setting and when working independently.

If you are ready to make a positive impact on the lives of young individuals and contribute to a transformative environment, we encourage you to apply today and be a part of our dedicated team at Rogue Valley Youth Correctional Facility.

A Day in the Life:

• Provide hiring support by working with hiring managers to set up interviews.
• Sends and collects paperwork from candidates moving forward in the hiring process and schedules drug tests and fingerprinting for candidates.
• Tracks hiring documents and processes and completes hiring packets.
• Provide backup support to the Executive Support Specialist with shift bids and as needed.
• Provide receptionist duties by greeting, answering questions, and directing visitors to/in the facility.
• Receive, screen, and route incoming phone calls.
• Sort incoming and distribute incoming mail.
• File and maintain youth records.
• Provide and maintain effective office procedures and efficient workflow.

Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions every Wednesday. We can assist you with all your application and agency questions!

Join us every other Wednesday from 11:00am-11:30am.

Click Here to Register for OYA Career Chats!

Additional Information:

• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on anniversary date until the maximum of the salary range is reached.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

Tentative Recruitment Schedule:

Interviews July 8, 2024 (in-person interview).

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

For more information please visit www.oregon.gov/oya

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover more about working in Oregon state government by clicking here.

What We Are Looking For:

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field; OR
• An equivalent combination of education and experience.

DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position.  

• Ability to handle sensitive and confidential information properly.
• Highly organized.
• Self-starter with ability to be solid team player.
• Demonstrated experience working alone as well as within a team, successfully adding to a positive team environment.
• Demonstrated skill in accuracy and strong attention to detail.
• Excellent written and oral communications skills, as assessed in your application materials and interview.
• High standards of professionalism, ethics, and integrity.

How to apply:

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position and how you meet the minimum qualifications and any or all the desired attributes.
• Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
• COVER LETTER REQUIRED: Include a cover letter providing in-depth details about how your experience, skills, and/or knowledge that align with the desired attributes for the position. Use headers for each attribute you meet. Limit the cover letter to no more than 2 pages. Ensure the document is in PDF format for accessibility.
• Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
• Veterans may receive preference; indicate your veteran status if applicable.

Working Conditions:

• Rogue Valley YCF is a tobacco-free environment.
• This position will involve daily face-to-face contact with adjudicated and convicted youth.  These youth may engage in verbally and physically aggressive or assaultive behavior.
• Deals with verbal abuse from visitors by phone or face-to-face.
• Facilities require 24-hour a day/7-day per week staffing.  Weekend/holiday work may be required.  Periodic or frequent mandatory overtime may be required with minimal notice.
• Staff is expected to work during inclement weather.
• This position is located in a close custody facility which requires, as a primary responsibility, strict adherence by each employee to security measures at all times to ensure the custody, control, and supervision of your offenders.  This includes rule enforcement and potential hostage situations.
• General staff and youth safety is an agency priority requiring vigilance and attention to policy and protocol.
• Must be able to sit, stand, and lift up to 50lbs.

Additional Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards. 

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?          

For questions about the job announcement, email OYAjobs@oya.oregon.gov