Seasonal Events Coordinator

Position: Seasonal Events Coordinator

Reports to: Manager of Corporate Sales and Events

Compensation: $15 per hour

Position Summary: We are seeking a dynamic and organized Seasonal Event Coordinator to support the planning and execution of events at Loveland Living Planet Aquarium during our peak season. The ideal candidate will play a key role in ensuring that all events, from corporate functions to public festivities, are executed smoothly and provide an excellent guest experience. This is a temporary, full-time position ideal for someone with a passion for event coordination.

Qualifications:

• Previous experience in event coordination, hospitality, or customer service preferred.

Critical Skills/Competencies:

• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills, with the ability to work well in a team-oriented environment.
• Ability to multitask and manage multiple projects simultaneously in a fast-paced setting.
• Flexibility to work evenings, weekends, and holidays as needed from October 1, 2024 – February 1, 2025.
• Basic knowledge of event logistics, AV equipment, and vendor relations.
• Proficiency in all Microsoft Office applications.

Essential Duties and Responsibilities:

• Assist with the planning, coordination, and execution of seasonal events, including holiday celebrations and private functions.
• Collaborate with the Events Specialist to ensure all logistical aspects of events, such as catering, entertainment, and AV needs, are arranged.
• Act as a liaison between vendors, sponsors, clients, and internal staff to ensure seamless event operations.
• Oversee event setup and teardown, ensuring that all activities adhere to the Aquarium’s guidelines and standards.
• Greet and manage guests, ensuring their satisfaction throughout the event.
• Support marketing and communications teams with event promotions, ticketing, and post-event follow-ups.
• Monitor inventory of event supplies and assist with ordering and budgeting as needed.
• Troubleshoot and resolve any issues that may arise during event execution.
• Ensure that health and safety guidelines are followed by all participants during events.
• Provide post-event evaluations and reports to aid in continuous improvement.

Physical Demands of the Job:

• Must be able to stand for extended periods and lift up to 30 lbs.
• Ability to work in various weather conditions as events may occur indoors and outdoors.

The Living Planet Aquarium is proud to be an equal opportunity employer committed to creating an inclusive environment for all.  We do not discriminate on the basis of age, race, color, ethnicity, national origin, ancestry, creed, religion, gender, gender identity or expression, sexual orientation, citizenship, physical or mental disability, medical condition, genetic information, marital status, veteran status, or military status.   The Living Planet Aquarium is committed to ensuring individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process.  Should you require accommodations, please contact accomodation@livingplanetaquarium.org.

Depending on the volume of interests and submissions, we will only be contacting applicants who meet all of the minimum requirements listed in the job posting. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. Loveland Living Planet Aquarium will retain your application materials for one year and may contact you regarding future opportunities.

https://livingplanetaquarium.org/jobs/