Human Resources Coordinator

Job Type: Part-time, non-exempt, temporary. Approximately 20 hours per week.

Anticipated Dates: September 2025 to September 2026 with the potential to extend

Reports To: Chief Operating Officer

Direct Reports: None

Work Location: Annapolis, Maryland. The Chesapeake Conservancy office operates under a hybrid remote/in-person environment with the number of days in the office per week negotiable. The incumbent must be able and willing to travel for Chesapeake Conservancy staff meetings and events as necessary, at least two times per year.

ABOUT CHESAPEAKE CONSERVANCY

Chesapeake Conservancy is a non-profit organization based in Annapolis, Maryland. We are a team of conservation entrepreneurs. We believe that the Chesapeake is a national treasure that should be accessible for everyone and a place where wildlife can thrive. We use technology to enhance the pace and quality of conservation, and we help build parks, trails and public access sites.

PRIMARY RESPONSIBILITY

The human resources coordinator conducts the administration and implementation of most areas of HR. This temporary, part-time position works closely with the administration and finance team to ensure all employees have what they need to be successful. Much of the coordinator’s work is done in the Conservancy’s HR information system, Paycom, so proficiency in Paycom or another HRIS is a must. This detail-oriented individual handles confidential information with discretion, communicates clearly and effectively and maintains trusting relationships with all staff members.

If you’re looking to scale down your HR responsibilities to a part-time role, or scale up as you re-enter the workforce, this could be the job for you!

ESSENTIAL FUNCTIONS

Payroll Management

• Oversee on-time submission and approval of biweekly timesheets by all staff
• Track and record employee changes relevant to payroll, such as salary adjustments, insurance changes, tax updates, etc.
• Run biweekly payroll

HRIS Management

• Ensure all data in the Conservancy’s HRIS, Paycom, is accurate and up to date. Updates might include salary adjustments, earning or deduction changes, position changes, new document uploads for signature, etc.
• Enroll employees in quarterly trainings based on a predetermined schedule
• Prepare and launch the performance review process
• Post new jobs as needed. Assist hiring managers with application vetting.

Benefits Administration

• Conduct open enrollment for the new health insurance plan year, including managing all communications
• Manage any mid-year qualifying events
• Complete year-end administration for the 403(b) retirement plan
• Conduct the annual workers’ comp audit
• Serve as the point of contact for the health insurance broker and retirement plan advisor as changes occur throughout the year

Internal Communications

• Respond to employees’ HR-related requests and inquiries as they come up
• Let staff know via different communications channels (Slack, email, all-team meetings, etc.) when HR-related tasks need action. These tasks include timesheets, employee trainings, performance reviews, open enrollment, etc.
• Send reminders to staff to complete HR tasks timely

Other Duties as Assigned

REQUIRED SKILLS/ABILITIES

• 5+ years of human resources experience
• Experience managing an HRIS
• Experience running payroll
• Excellent attention to detail
• Excellent communication skills both within and outside the organization
• Ability to maintain confidentiality

PREFERRED SKILLS/ABILITIES

• 8-10 years of human resources experience
• Proficiency in Paycom
• Proficiency in Microsoft Office Suite and/or Google Suite
• Experience with Unanet or another enterprise resource planning tool

COMPENSATION AND BENEFITS

The range for the hourly rate for this position is $25.00 - $30.00 depending on relevant experience. This temporary position is eligible for all legally mandated benefits (such as overtime pay, workers’ compensation, unemployment insurance and contributions for Social Security and Medicare), as well as four (4) weeks of sick and family leave accrued on a biweekly basis. This position is ineligible for all other Chesapeake Conservancy benefits.

CHESAPEAKE CONSERVANCY IS AN EQUAL OPPORTUNITY EMPLOYER

We do not discriminate on the basis of race, religion, national origin, color, age, sex, pregnancy, disability, veteran status, sexual orientation, gender identity, genetic information, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.

If you require a reasonable accommodation for a disability during any part of the recruitment process, please contact HR Manager Helen Sieracki at hsieracki@chesapeakeconservancy.org or (443) 261-2376.