Operations and Programs Coordinator

About Us

We are a community-supported, grassroots environmental nonprofit dedicated to establishing equitable, sustainable communities and promoting environmental stewardship in Prince William County. Committed to resident involvement in decision-making, we collaborate with local communities, regional organizations, and agencies to protect natural areas.

Position Overview

We are seeking a full-time Operations and Programs Coordinator reporting to the Executive Director who will support our efforts to be a leading environmental voice in the county. A successful candidate thrives in a work environment that is highly productive, fast-paced, and dynamic.  Work hours are typically M-F during normal working hours, and some nights and weekends are required. Because our work is community-focused, some responsibilities take place outside of standard business hours.. 

Responsibilities

• Social Media: Create engaging posts (images, gifs, video), monitor comments, and utilize Canva for graphics. (Facebook, Instagram, Twitter, YouTube) 
• Website Management: Keep the website current using Squarespace, WordPress
• Donor relations: Process donations, manage databases (DonorPerfect, iContact), Thank you letters and phone calls
• Volunteer Coordination: Maintain accurate volunteer databases, communicate logistics, and promote opportunities.
• Newsletters/blog: Format and edit newsletters (iContact), graphic design, and content creation
• Office management: Conduct light bookkeeping, maintain organized systems with Google Drive and Trello, maintain/organize office space, filing and mailing 
• Meetings and Events: coordinate logistics for meetings and events, utilizing Doodle polls, Zoom, Google Calendar and Eventbrite
• Coordinate programs and tabling events such as Annual Native Plant Symposium, Butterfly Survey, Christmas Bird Count, Bluebird Monitoring, and 3R’s of Reaching Our Potential Campaign 
• Ad Hoc tasks assigned by ED

Minimum Qualifications

• Strong organization, writing, editing, and interpersonal skills
• Self-starter and resourceful in accomplishing tasks
• Tech-savvy with proficiency in Google Workspace and Microsoft suite, especially Excel and Word
• Ability to prioritize tasks in a fast-paced environment 
• Experience with social media platforms and basic graphic design
• Data entry, database management, and basic bookkeeping skills
• Proficient or willing to learn platforms we use for workflow and task completion (see list in preferred skills)
• Knowledge of or willingness to learn about local environmental issues
• Have reliable transportation
• Ability to lift 50 lbs
• Be able to work some nights and weekends as programs require
• Proven track record of event planning and volunteer management

Preferred Skills

In addition to the above qualifications, the ideal candidate has:

• Environmental background – professional experience or higher education
• A demonstrated track record in website management, donor relations, and basic video editing
• Proficiency with Google Workspace, Microsoft Suite, Trello, Canva, Zoom, Doodle polls, Eventbrite, iContact, Donor Perfect, WordPress, and Squarespace.
• Lives in Prince William County and has some basic place-based knowledge of the area

Note: We value diverse skill sets and encourage applicants willing to learn, even if they don’t meet all preferred skills.

Benefits

• $50,000 annual salary, nonexempt
• 11 Paid Holidays
• 10 PTO after training period to be determined by ED
• Health benefit stipend after meeting eligibility criteria
• Retirement program with 2% match after meeting eligibility criteria
• Hybrid work model after training period to be determined by ED (office located in Woodbridge, VA)

Equal Opportunity Employer: We encourage qualified candidates of all backgrounds to apply. We are committed to fostering diversity and inclusivity in our organization.

How to Apply

Send your resume, cover letter, and social media/graphic design sample portfolio to apply@pwconserve.org. Please put [Last Name] – Operations and Programs Coordinator in the subject line of the email. Applications will be accepted on a rolling basis and the position is open until filled, with preference for someone who can start September 1, 2025. 

pwconserve.org/jobs