Facilities/Purchasing Supervisor

Facilities/Purchasing Supervisor

 Hospice of Southern Illinois is a not-for-profit, free-standing, community-based hospice offering Southern Illinois and St. Louis Metro-East communities a range of services for people of all ages at the end of life. We have been providing compassionate care to terminally ill patients and their families in their home or a home-like setting since 1981. Since that time, we have continued our mission to enhance the quality of life for individuals and their loved ones touched by a terminal illness. Our reputation is a direct result of our desire to do more than what is required or expected. This can be seen in the passion and commitment of our employees and volunteers to provide excellent hospice care through all the services we provide. A career in hospice care at Hospice of Southern Illinois is a calling. Is it calling you? We are currently hiring for the Facilities/Purchasing Supervisor position that would be based out of our Belleville, IL office.

Summary of the Facilities/Purchasing Supervisor Position:

• Position Summary: The Facilities/Purchasing Supervisor is responsible for ordering, maintaining and distribution of all supplies and equipment for patients and staff.  The Facilities/Purchasing Supervisor is also responsible for management of facility building, grounds, and equipment.
• To be considered for the position, prior experience in facility management and  maintenance skills (such as HVAC, electrical, plumbing, etc.) are required. Purchasing is only about 25% of the position.
• Pay: $64,480.00 Annually. Full-Time Salaried Exempt Position.
• Schedule: Monday- Friday 8:30 a.m.- 5:00 p.m. with the possibility of some evening and weekend calls regarding maintenance emergencies or issues.
• Location: Will work at the Hospice of Southern Illinois Administration Building located at 305 South Illinois Street, Belleville, IL 62220. This is not a remote position.  Will also need to periodically visit the Patient Services Building located at 204 North Halfway Road, Marion, IL 62959.
• Hospice of Southern Illinois is certified by the State of Illinois and is in compliance with the registration requirements of the Illinois Equal Pay Act.
• By applying, you are consenting to be contacted via phone call, text, or email regarding your application for this position.
• For further information about our company, to apply online or see detailed information about benefits, please visit www.hospice.org/careers .
• For any questions or concerns, please contact HR Generalist Jade Gutierrez at (618) 310-7129 or email jgutierrez@hospice.org  .
• EOE

Position Requirements

1. Education
2. Graduate from an accredited high school
3. Experience
4. Prior experience in facility management required.
5. Prior experience in purchasing preferred.
6. Other Qualifications
7. Ability to analyze problems and perform duties necessary to maintain facilities.
8. Good organizational and communication skills.
9. Accurate and neat with paperwork.
10. Ability to access organizational supply needs and make appropriate orders.

Physical Requirements: Performs repetitive tasks.  Prolonged periods of sitting and of other appropriately.  Requires clarity of vision >20 inches and <20 feet.  Manual dexterity (eye/hand coordination).  Hears alarm and telephone.  Bending at waist and knee frequently.  Required lifting up to 60 pounds occasionally.

 Working Conditions: The Facilities/Purchasing Supervisor spends approximately 90% of his/her time in an air-conditioned environment with varying exposure to excessive humidity and noise.  The remaining 10% of his/her time is spent in various non-air-conditioned climates with varying exposure to humidity and noise.

Essential Functions of the Facilities/Purchasing Supervisor Position

1. Ability to oversee and coordinate building maintenance, repairs, and upkeep.
2. Ensures facility is clean and maintained according to company policy and procedures.
3. Manage and schedule routine inspections and maintenance tasks. Effectively troubleshoot problems related to mechanical, plumbing, and electrical systems.  Oversee and coordinate new construction projects.
4. Effectively identify needs and cost for future repairs and upgrades.
5. Able to identify environmental risk regarding facilities operations and maintenance. Ensures compliance with health, safety, and environmental regulations.
6. Select, coordinate, and manage relationships with vendors and contractors. Negotiate contracts. 
7. Effectively monitors and reports on operational expenses.
8. Demonstrates the ability to order and distribute office supplies and equipment in a timely manner.
9. Effectively self-prioritizes, manages time efficiently and is able to multitask.
10. Ability to process purchase orders and invoices in a timely manner.
11. Knowledge of collection and disposal processes for filled sharp containers per OSHA guidelines.
12. Effectively anticipates medical supply needs for timely delivery of adequate inventory at all locations.
13. Ability to hire, train, supervise, and evaluate employees at multiple locations.
14. Collaborate with leadership on planning and coordinating space allocations and utilization. Manage and coordinate renovations and upgrades.
15. Knowledge of code compliance in each municipality in which facilities are located.
16. Knowledge of safety processes and procedures. Ensures facilities and grounds are safe, secure, and compliant with safety regulations.
17. Able to implement emergency preparedness plan in the event of organizational emergencies.
18. Effectively identifies opportunities for cost savings.
19. Demonstrates the ability to forecast and maintain organizational facilities operations, maintenance, and repair budgets in addition to office and medical supply budgets.
20. Ensures organizational fleet vehicles are maintained appropriately.
21. Effective interpersonal relationships - provides appropriate, useful and timely feedback; provides realistic expectations for employees; understands and demonstrates the ability to build effective teams; models fairness and conveys respect; cultivates inclusive behaviors to better understand diverse individuals; conveys an air of confidence and instills confidence in others.
22. Communication with impact - delivers clear messages appropriate for others understanding; ensures understanding; listens and responds effectively - written and oral; stays composed and navigates the differences for better understanding; provides feedback, receives feedback, and asks for feedback.
23. Ability to support, demonstrate, and celebrate evidence of Hospice of Southern Illinois’ core values.
24. Appropriately manages Paid Time Off. Submits requests for time off per the Employee Handbook and Benefits Manual.
25. Other duties as assigned.

Insurance and Benefit Information

• Accrual of Paid Time Off (PTO) and Extended Illness Benefits (EIB)

• Blue Cross Blue Shield Healthcare Medical Insurance. Company pays 90% of the employee’s health insurance premiums and contributes 15% towards the health insurance premiums for spouses or children. Please see the health insurance pricing at  www.hospice.org/careers .

• FLEX Spending/FSA for Traditional PPO Health Insurance Plans
• HSAs for High Deductible Health Insurance Plans with an employer contribution
• Blue Cross Blue Shield Dental Insurance
• Monthly Cell Phone Allowance of $36
• Access to use the Company Vehicle for company related business. If the company car is not available for use, you would receive mileage Reimbursement of .67 cents per mile for driving your personal vehicle.
• BCBS Vision Insurance
• 403(b) Retirement Plan with a company match up to 3% in 2025.
• BCBS Basic Life and AD&D insurance (Paid for by the company)
• BCBS Voluntary Supplemental Life Insurance for the employee, spouse, or children
• BCBS Short-Term Disability
• BCBS Long-Term Disability (Paid for by the company)
• Employee Assistance Program from Mine & Associates
• Tuition Reimbursement of $3,500 annually after one year of employment for approved courses.
• Student Loan Reimbursement of $2,500 annually after one year of employment
• McKendree University 10% Tuition Discount
• SIUE 5% Tuition Discount
• Recruitment Referral Reward Program
• Discounts from select companies (auto, cellphone, etc.)
• Earn Burgundy Bucks which can be spent on items such as clothing and services in the Employee Portal
• Wellness Reimbursement of $200 annually for gym memberships, marathons, and weight loss programs

www.hospice.org/careers