Confidential Executive Assistant to the KNEA President and Vice President

Kansas National Education Association (KNEA) is seeking qualified candidates for the Confidential Executive Assistant to the KNEA President and Vice President.

Position Description: The Confidential Executive Assistant provides high-trust, high-discretion executive support to the President, Vice President, Secretary-Treasurer, and Board of Directors. Reporting to the KNEA Executive Director, this role serves as a trusted partner to executive leadership by anticipating needs, exercising sound judgment, and bringing structure, clarity, and follow-through to complex schedules, communications, governance work, and Association events. The position requires professionalism, discretion, and the ability to work independently in a fast-paced environment. This role is based at KNEA Headquarters in Topeka, Kansas.

Qualifications:

• Minimum of five (5) years of experience as an executive assistant, senior administrative assistant, or in a comparable role supporting senior leadership.
• Demonstrated ability to work independently under deadline pressure while maintaining high-quality standards; exercises initiative, sound judgment, and follow-through with minimal direction.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, including attention to detail, grammar, and professional tone.
• Highly proficient with the Microsoft Office Suite.
• Demonstrated ability and willingness to maintain confidentiality, support KNEA’s mission, and work in an ever-changing environment.
• Experience supporting boards, committees, or governance structures preferred.
• Experience coordinating meetings or events involving logistics with multiple participants preferred.
• Works effectively as a member of a team.
• Ability to work occasional evenings, weekends, and travel as required.

Position Responsibilities:

• Provide proactive executive support to the President, Vice President, and Secretary-Treasurer, including calendar management, meeting preparation, travel coordination, and executive correspondence.
• Anticipate needs and manage competing priorities independently, adjusting schedules and logistics as circumstances change.
• Serve as a primary point of contact for Association governance, exercising discretion and sound judgment when triaging requests, communications, and inquiries.
• Prepare, organize, and distribute materials for Board of Directors and committee meetings.
• Accurately capture meeting outcomes, including motions, decisions, action items, and deadlines; prepare timely, well-organized minutes and track follow-up through completion.
• Plan and coordinate Association meetings and events (in-person and virtual), including scheduling, venues, travel, vendor coordination, materials, accessibility considerations, and day-of logistics.
• Coordinate travel arrangements and itineraries for executive leadership and Association events.
• Maintain highly confidential and sensitive information with professionalism and discretion at all times.
• Operate with a high degree of autonomy while keeping executive leadership informed of progress, issues, and deadlines.
• Provide coverage, as needed, for other Confidential Executive Assistants.
• Perform other duties, as assigned.

Compensation and Benefits:

• Salary range: $43,091-$69,119, commensurate with experience
• Comprehensive benefits package, including employer-provided health and dental insurance; life and long-term disability insurance; outstanding employer contributions to defined contribution retirement plan; generous vacation, sick, and holiday leaves.

About KNEA: KNEA’s mission is to advocate for education professionals and unite our members, Kansans, and the nation to fulfill the promise of public education to prepare every student to succeed in a diverse and interdependent world. Our vision is a great public school for every student. Our members include pre-K-12 classroom teachers, higher education employees, support professionals, college students, and retired educators.

How to Apply: Qualified candidates should email a cover letter, resume, and three (3) references to: Sarah Meyer, Executive Assistant - sarah.meyer@knea.org. Applications must be received by January 4, 2026, at 9:00 p.m. CST.

KNEA is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.