Multnomah County Dept. of Community Justice
Portland, OR
The Opportunity:
Are you a passionate and accomplished policy developer?
Do you thrive in a fast paced, collaborative and challenging environment?
Are you an excellent & effective verbal & written communicator with internal and external stakeholders?
Are you looking for a role that showcases your sensational skills and also contributes to the community & common good?
If you answered ‘yes’ to these questions, this is the next step in your natural career progression. Please read on!
We’re seeking a savvy communications and policy professional with the right blend of vision, experience and community focus to become the Department of Community Justice’s Communication and Policy Manager (Public Relations Coordinator job profile).
This role will support the Department Director in the development, coordination, and implementation of public safety policy, both external and internal to the Department of Community Justice (DCJ). This position works closely with DCJ management, other county departments, and other public safety partners at the local and state level to support and assist the Director’s efforts in planning and developing policy for a coordinated system of justice services.
The Policy and Communications Manager participates as a member of the Department’s executive management team to make decisions regarding policy development and implementation. The position has broad authority over the coordination of special projects, (e.g., developing a public education campaign to deepen public support for evidence-based approaches to teen drug use; working with the Oregon Association of Community Corrections Directors to educate state legislators on key policy issues affecting the field; researching and developing a new violence assessment process). The impact of these efforts directly affects the department’s relationships with other agencies and the public, the department’s ability to respond to legislative changes, and our ability to inform the development of effective public safety policy in Multnomah County. The duties of this position are highly flexible, including handling sensitive and confidential information and involve a high level of independent decision making.
In addition, this role provides executive-level staffing support to the Department Director. Successful implementation of the responsibilities related to this position requires a high level of trust and coordination with both the Department Director and the department’s executive management team.
Primary responsibilities of this position include:
External Communications
Primary contact for the County Communications Office.
Contributes media story ideas and offers suggestions.
Links County Communications to DCJ staff and resources for developing story materials.
Updates Directors’ Office and DCJ staff on developing media matters.
Coordinates Critical Incident Responses.
Develops and coordinates social media, marketing materials, departmental branding, etc.
Plans and directs DCJ’s public education and internal communications programs.
Writes, edits and reviews web articles, press releases, newsletters, Op-Eds and articles for national, local and trade media.
Writes internal and external reports, white papers and correspondence for the Department Director.
Writes and designs presentations and materials for presentation to the Board of County Commissioners, other public safety partners, legislative representatives, and other external entities.
Monitor Legislation and Policy Issues
Work closely with other county departments, the public affairs office, County Government Relations, Oregon Juvenile Department Directors Association, American Probation and Parole Association, and the Association of Oregon Counties to monitor legislative and public policy issues that affect community corrections and juvenile justice, write policy papers, legislative testimony, fiscal impact statements and other informational materials.
Budget and Policy Development
Perform project based operational, policy and fiscal analysis, including the development of departmental budget narratives and program offers.
Provide advice, based on that analysis, to the Department Director and management staff regarding policy and operational issues.
Internal Communications
Creates and reviews talking points to ensure consistent messaging on departmental positions.
Oversee web governance committee & Communications Committee.
Develop department-wide communications for the Directors' Office.
Supervision of Staff
Planning, prioritizing, and assigning work.
Maximizing the potential of employees.
Evaluating operations, activities, and staff and creating change when needed.
Strategic problem solving.
Participating in budget preparation and administration.
Overseeing day-to-day operations of assigned program/services and staff.
Jun 25, 2024
Full time
The Opportunity:
Are you a passionate and accomplished policy developer?
Do you thrive in a fast paced, collaborative and challenging environment?
Are you an excellent & effective verbal & written communicator with internal and external stakeholders?
Are you looking for a role that showcases your sensational skills and also contributes to the community & common good?
If you answered ‘yes’ to these questions, this is the next step in your natural career progression. Please read on!
We’re seeking a savvy communications and policy professional with the right blend of vision, experience and community focus to become the Department of Community Justice’s Communication and Policy Manager (Public Relations Coordinator job profile).
This role will support the Department Director in the development, coordination, and implementation of public safety policy, both external and internal to the Department of Community Justice (DCJ). This position works closely with DCJ management, other county departments, and other public safety partners at the local and state level to support and assist the Director’s efforts in planning and developing policy for a coordinated system of justice services.
The Policy and Communications Manager participates as a member of the Department’s executive management team to make decisions regarding policy development and implementation. The position has broad authority over the coordination of special projects, (e.g., developing a public education campaign to deepen public support for evidence-based approaches to teen drug use; working with the Oregon Association of Community Corrections Directors to educate state legislators on key policy issues affecting the field; researching and developing a new violence assessment process). The impact of these efforts directly affects the department’s relationships with other agencies and the public, the department’s ability to respond to legislative changes, and our ability to inform the development of effective public safety policy in Multnomah County. The duties of this position are highly flexible, including handling sensitive and confidential information and involve a high level of independent decision making.
In addition, this role provides executive-level staffing support to the Department Director. Successful implementation of the responsibilities related to this position requires a high level of trust and coordination with both the Department Director and the department’s executive management team.
Primary responsibilities of this position include:
External Communications
Primary contact for the County Communications Office.
Contributes media story ideas and offers suggestions.
Links County Communications to DCJ staff and resources for developing story materials.
Updates Directors’ Office and DCJ staff on developing media matters.
Coordinates Critical Incident Responses.
Develops and coordinates social media, marketing materials, departmental branding, etc.
Plans and directs DCJ’s public education and internal communications programs.
Writes, edits and reviews web articles, press releases, newsletters, Op-Eds and articles for national, local and trade media.
Writes internal and external reports, white papers and correspondence for the Department Director.
Writes and designs presentations and materials for presentation to the Board of County Commissioners, other public safety partners, legislative representatives, and other external entities.
Monitor Legislation and Policy Issues
Work closely with other county departments, the public affairs office, County Government Relations, Oregon Juvenile Department Directors Association, American Probation and Parole Association, and the Association of Oregon Counties to monitor legislative and public policy issues that affect community corrections and juvenile justice, write policy papers, legislative testimony, fiscal impact statements and other informational materials.
Budget and Policy Development
Perform project based operational, policy and fiscal analysis, including the development of departmental budget narratives and program offers.
Provide advice, based on that analysis, to the Department Director and management staff regarding policy and operational issues.
Internal Communications
Creates and reviews talking points to ensure consistent messaging on departmental positions.
Oversee web governance committee & Communications Committee.
Develop department-wide communications for the Directors' Office.
Supervision of Staff
Planning, prioritizing, and assigning work.
Maximizing the potential of employees.
Evaluating operations, activities, and staff and creating change when needed.
Strategic problem solving.
Participating in budget preparation and administration.
Overseeing day-to-day operations of assigned program/services and staff.
The City of Commerce City is excited to announce that our Economic Development division is growing! We are seeking a highly motivated and skilled Senior Economic Vitality Specialist to join our team! The Senior Economic Vitality Specialist will assist the Economic Development Director with implementing Commerce City’s small business, entrepreneurship, marketing, and downtown Derby economic development programs. They will also coordinate training, bilingual (Spanish) one-on-one support services, and service referrals to partner agencies. Conducts retention and expansion services for small businesses. Additionally, they will support the development of Commerce City’s entrepreneurship ecosystem and implementation of Economic Development’s marketing and social media outreach.
Essential Duties & Responsibilities
Provides direct one-on-one economic development services to small businesses and entrepreneurs, including but not limited to: assistance with funding programs, real estate searches, supply chain connections, service referrals and marketing.
Plans, schedules and promotes ongoing small business and entrepreneurship trainings and technical assistance support
Prepares a directory of services and marketing materials outlining new programs and services in English and Spanish
Explores and utilizes technical tools that can assist in ongoing promotion and communication, virtual training and tracking clients that are utilizing small business services and programs
Works with partners on outreach and business support efforts to existing entrepreneurs and small businesses
Conducts research, tracks business trends, development patterns and prospect activity, compiles statistical information, analyzes findings, and makes recommendations.
Identifies new resources to support entrepreneurship and existing small businesses
Leads the creation and recruitment of entrepreneurship ecosystem program partners including but not limited to educational institutions, incubators, and funding agencies
Supports team with retail attraction, development and revitalization efforts
Leads the implementation of economic development marketing and communication strategy
Delivers presentations, as assigned
Maintains the economic development webpage and social media posts with useful, attractive and easily accessible information and relevant links
All employees must model and demonstrate the City Values at all times during the course of employment; to include: Integrity, Collaboration, Innovation, Respect and Excellence.
Performs other duties as assigned
Minimum Qualifications
Bachelor’s degree in Business, Finance, Real Estate, Public Administration, Marketing, or related field; and five years of experience in economic development, public administration, or public policy or related experience preferred. An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered. Must be bilingual in Spanish language fluency, including written and verbal. Knowledge, Skills and Abilities
Strong knowledge of economic development principles and practices
Knowledge of regional economic development issues and initiatives
Strong knowledge in small business start-up requirements and support programs
fluently
Excellent written and oral communication skills with strong skills in public speaking
Strong computer skills
Strong research and analysis skills
Skill in conducting surveys and obtaining critical business data
Skill in project management
Ability to work independently
Ability to speak Spanish and English
Ability to organize and present statistical, financial and factual data in a manner easily understood by the audience
Ability to collaborate with community stakeholders, business owners, and real estate professionals with diverse backgrounds and interests
Ability to work successfully in a team-oriented atmosphere that provides business, citizens and employees with accurate information and excellent customer service
Equipment Used, Work Environment and Physical Activities
Driving : Drives a city or personal vehicle in the normal course of business
Office Equipment : Daily use of computer, keyboard, tablet, copier, scanner, printer, calculator, phone (desk and cell). Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel and economic development-related software programs.
Other Equipment : None
Physical Activities : Sits for long periods of time; light physical activity that may include walking, standing, stooping, bending, reaching, lifting and carrying
Lifting : Occasionally lifts, carries, and exerts up to 25 pounds
Vision and Hearing : Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation and respond to verbal inquires
Exposure to Environmental Conditions : Position generally works in an office setting with overhead lighting and long periods of screen time
Schedule: Position generally scheduled Monday - Friday; occasionally weekend work. May require attendance at off-site and evening meetings, council sessions or after-hour events
Additional Working Conditions: May be required to visit external, non-city work sites with the City having limited control over the work environment
Reasonable accommodation may be made to individuals with disabilities for the essential functions of the job. NOTE: This job description is not intended to be an exhaustive list of all responsibilities and qualifications. Employees are accountable for all duties associated with this position. The City of Commerce City is an equal opportunity employer.
Hiring salary is dependent upon experience. The hiring range for this position is $66,486 - $83,108 / annually
You must submit a resume and cover letter to be considered for this position. In your cover letter, please tell us about your experience with small business support and entrepreneurs. Be sure to describe an experience or project you have worked on.
We care about our employees and offer a generous benefits package : Health & wellness benefits, 6% retirement contribution match and 2% 457 Deferred Compensation match, general leave, work/life balance, and more.
We are an equal-opportunity employer and welcome applicants from all backgrounds and experiences. We believe that a diverse and inclusive workforce is essential to our success, and we are committed to creating a supportive and welcoming work environment for all of our employees. If you are looking for an exciting opportunity to make a difference in your community, we encourage you to apply for this position today. Be A Part Of It and contribute to the vibrant growth and development of Commerce City as we strive to provide exceptional services and foster a thriving community.
Jun 24, 2024
Full time
The City of Commerce City is excited to announce that our Economic Development division is growing! We are seeking a highly motivated and skilled Senior Economic Vitality Specialist to join our team! The Senior Economic Vitality Specialist will assist the Economic Development Director with implementing Commerce City’s small business, entrepreneurship, marketing, and downtown Derby economic development programs. They will also coordinate training, bilingual (Spanish) one-on-one support services, and service referrals to partner agencies. Conducts retention and expansion services for small businesses. Additionally, they will support the development of Commerce City’s entrepreneurship ecosystem and implementation of Economic Development’s marketing and social media outreach.
Essential Duties & Responsibilities
Provides direct one-on-one economic development services to small businesses and entrepreneurs, including but not limited to: assistance with funding programs, real estate searches, supply chain connections, service referrals and marketing.
Plans, schedules and promotes ongoing small business and entrepreneurship trainings and technical assistance support
Prepares a directory of services and marketing materials outlining new programs and services in English and Spanish
Explores and utilizes technical tools that can assist in ongoing promotion and communication, virtual training and tracking clients that are utilizing small business services and programs
Works with partners on outreach and business support efforts to existing entrepreneurs and small businesses
Conducts research, tracks business trends, development patterns and prospect activity, compiles statistical information, analyzes findings, and makes recommendations.
Identifies new resources to support entrepreneurship and existing small businesses
Leads the creation and recruitment of entrepreneurship ecosystem program partners including but not limited to educational institutions, incubators, and funding agencies
Supports team with retail attraction, development and revitalization efforts
Leads the implementation of economic development marketing and communication strategy
Delivers presentations, as assigned
Maintains the economic development webpage and social media posts with useful, attractive and easily accessible information and relevant links
All employees must model and demonstrate the City Values at all times during the course of employment; to include: Integrity, Collaboration, Innovation, Respect and Excellence.
Performs other duties as assigned
Minimum Qualifications
Bachelor’s degree in Business, Finance, Real Estate, Public Administration, Marketing, or related field; and five years of experience in economic development, public administration, or public policy or related experience preferred. An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered. Must be bilingual in Spanish language fluency, including written and verbal. Knowledge, Skills and Abilities
Strong knowledge of economic development principles and practices
Knowledge of regional economic development issues and initiatives
Strong knowledge in small business start-up requirements and support programs
fluently
Excellent written and oral communication skills with strong skills in public speaking
Strong computer skills
Strong research and analysis skills
Skill in conducting surveys and obtaining critical business data
Skill in project management
Ability to work independently
Ability to speak Spanish and English
Ability to organize and present statistical, financial and factual data in a manner easily understood by the audience
Ability to collaborate with community stakeholders, business owners, and real estate professionals with diverse backgrounds and interests
Ability to work successfully in a team-oriented atmosphere that provides business, citizens and employees with accurate information and excellent customer service
Equipment Used, Work Environment and Physical Activities
Driving : Drives a city or personal vehicle in the normal course of business
Office Equipment : Daily use of computer, keyboard, tablet, copier, scanner, printer, calculator, phone (desk and cell). Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel and economic development-related software programs.
Other Equipment : None
Physical Activities : Sits for long periods of time; light physical activity that may include walking, standing, stooping, bending, reaching, lifting and carrying
Lifting : Occasionally lifts, carries, and exerts up to 25 pounds
Vision and Hearing : Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation and respond to verbal inquires
Exposure to Environmental Conditions : Position generally works in an office setting with overhead lighting and long periods of screen time
Schedule: Position generally scheduled Monday - Friday; occasionally weekend work. May require attendance at off-site and evening meetings, council sessions or after-hour events
Additional Working Conditions: May be required to visit external, non-city work sites with the City having limited control over the work environment
Reasonable accommodation may be made to individuals with disabilities for the essential functions of the job. NOTE: This job description is not intended to be an exhaustive list of all responsibilities and qualifications. Employees are accountable for all duties associated with this position. The City of Commerce City is an equal opportunity employer.
Hiring salary is dependent upon experience. The hiring range for this position is $66,486 - $83,108 / annually
You must submit a resume and cover letter to be considered for this position. In your cover letter, please tell us about your experience with small business support and entrepreneurs. Be sure to describe an experience or project you have worked on.
We care about our employees and offer a generous benefits package : Health & wellness benefits, 6% retirement contribution match and 2% 457 Deferred Compensation match, general leave, work/life balance, and more.
We are an equal-opportunity employer and welcome applicants from all backgrounds and experiences. We believe that a diverse and inclusive workforce is essential to our success, and we are committed to creating a supportive and welcoming work environment for all of our employees. If you are looking for an exciting opportunity to make a difference in your community, we encourage you to apply for this position today. Be A Part Of It and contribute to the vibrant growth and development of Commerce City as we strive to provide exceptional services and foster a thriving community.
Supply Chain Specialist
Illinois Orthopedic Network, PLLC, is seeking to hire a Full-Time Supply Chain Specialist to help ensure the efficient and effective management of our supply operations.
This Supply Chain Specialist comes with a competitive starting wage based on education and years of experience. We also have great benefits; Health Insurance, Dental and Vision, a state-sponsored retirement program 6 official paid holidays, 2 unofficial paid holidays, 15 paid time off (PTO) days annually, One Birthday paid day off during the month of your birthday.
RESPONSIBILITIES:
Manage the procurement process for medical supplies and equipment, including sourcing, purchasing, and vendor management.
Maintain accurate inventory records and ensure optimal stock levels to prevent shortages or overstock situations.
Coordinate the receipt, storage, and distribution of supplies and equipment within the clinic.
Develop and implement inventory control procedures to minimize waste and maximize efficiency.
Monitor usage patterns and collaborate with medical staff to anticipate future supply needs.
Review contracts and pricing with vendors to achieve cost savings without compromising quality.
Ensure compliance with all regulatory requirements related to medical supplies and equipment.
Collaborate with the finance department to manage budgets and track expenditures related to supply chain activities.
Address and resolve any issues or discrepancies related to orders, deliveries, or inventory.
QUALIFICATIONS
Minimum of 2 years of experience in supply chain management, preferably in a healthcare or surgical clinic setting.
Strong knowledge of medical supplies and equipment used in surgical procedures.
Excellent organizational and multitasking skills with a keen attention to detail.
Proficient in inventory management software and Microsoft Office Suite.
Strong negotiation and communication skills.
Ability to work collaboratively with cross-functional teams and build effective relationships with vendors.
Knowledge of regulatory requirements related to medical supplies and equipment is a plus.
ABOUT ILLINOIS ORTHOPEDIC NETWORK
Illinois Orthopedic Network (ION) is an orthopedic practice specializing in workers' compensation and personal injuries. We are committed to providing the highest quality care for our patients. Our approach involves a thorough understanding of the patient's needs, the use of modern diagnostic modalities, treatment with multiple conservative measures, and ultimately, advanced surgical techniques when necessary.
To provide this high level of care, we need a hardworking and dedicated team of professionals. Here at ION, we know that we would not be able to achieve our mission without our team. That is why we offer competitive compensation, generous benefits, and a supportive work environment.
Jun 24, 2024
Full time
Supply Chain Specialist
Illinois Orthopedic Network, PLLC, is seeking to hire a Full-Time Supply Chain Specialist to help ensure the efficient and effective management of our supply operations.
This Supply Chain Specialist comes with a competitive starting wage based on education and years of experience. We also have great benefits; Health Insurance, Dental and Vision, a state-sponsored retirement program 6 official paid holidays, 2 unofficial paid holidays, 15 paid time off (PTO) days annually, One Birthday paid day off during the month of your birthday.
RESPONSIBILITIES:
Manage the procurement process for medical supplies and equipment, including sourcing, purchasing, and vendor management.
Maintain accurate inventory records and ensure optimal stock levels to prevent shortages or overstock situations.
Coordinate the receipt, storage, and distribution of supplies and equipment within the clinic.
Develop and implement inventory control procedures to minimize waste and maximize efficiency.
Monitor usage patterns and collaborate with medical staff to anticipate future supply needs.
Review contracts and pricing with vendors to achieve cost savings without compromising quality.
Ensure compliance with all regulatory requirements related to medical supplies and equipment.
Collaborate with the finance department to manage budgets and track expenditures related to supply chain activities.
Address and resolve any issues or discrepancies related to orders, deliveries, or inventory.
QUALIFICATIONS
Minimum of 2 years of experience in supply chain management, preferably in a healthcare or surgical clinic setting.
Strong knowledge of medical supplies and equipment used in surgical procedures.
Excellent organizational and multitasking skills with a keen attention to detail.
Proficient in inventory management software and Microsoft Office Suite.
Strong negotiation and communication skills.
Ability to work collaboratively with cross-functional teams and build effective relationships with vendors.
Knowledge of regulatory requirements related to medical supplies and equipment is a plus.
ABOUT ILLINOIS ORTHOPEDIC NETWORK
Illinois Orthopedic Network (ION) is an orthopedic practice specializing in workers' compensation and personal injuries. We are committed to providing the highest quality care for our patients. Our approach involves a thorough understanding of the patient's needs, the use of modern diagnostic modalities, treatment with multiple conservative measures, and ultimately, advanced surgical techniques when necessary.
To provide this high level of care, we need a hardworking and dedicated team of professionals. Here at ION, we know that we would not be able to achieve our mission without our team. That is why we offer competitive compensation, generous benefits, and a supportive work environment.
King County Department of Local Services, Permitting Division
Renton, WA
SUMMARY
Department of Local Services, Permitting Division is hiring two Product Line Managers. This role is accountable for timely, accurate, quality reviews and approvals for a defined array of permit and inspection types assigned to one of the department's product lines. The Product Line Manager is responsible for administering processes efficiently and managing staff effectively so that permits within the Product Line are reviewed and completed within established target review times. The Product Line Manager must not only personally adhere to applicable laws and policies but also cultivate this sophisticated balance among the staff within the Product Line, all while providing superior customer service. Product Line Managers report to the Assistant Director for Permitting.
About the Department of Local Services: King County is the local service provider for the roughly one quarter-million people who live in the unincorporated areas of the county; collectively, these communities would be the second largest city in the state. The Department of Local Services includes a Director's Office, and the Road Services and Permitting Divisions. Together, this department provides a single executive point of accountability for delivering local services to all unincorporated areas.
To learn more about the Permitting Division please visit our website at King County Permits .
Our commitment to Equity, Racial and Social Justice: The Department of Local Services is deeply dedicated to fostering equity, racial and social justice in every aspect of our work. Our commitment to “ True North ” values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.
JOB DUTIES
Applying equity, racial and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As a Product Line Manager , you will:
Manage resources within the workgroup attentively so that target timelines relevant to the Product Line are achieved; keep abreast of daily workloads within the Product Line, establish priorities, serve as a resource within the Product Line and the department.
Help resolve permit and process-related issues within the Product Line; work cooperatively with others in the department or in other agencies to resolve permit and process-related issues.
Serve as the primary, internal point of contact in the department for questions concerning permits and other matters within the Product Line.
Create and maintain a culture of superior customer service; instill a mindset whereby staff, to the extent possible, helps applicants find the correct pathway to what the applicant wants to achieve.
Always communicate in all media and in ways that reflect well upon King County, the County Executive, the department, and the incumbent; set the same expectation for those under the Product Line Manager's supervision.
Scrupulously honor commitments made by the Product Line Manager and those within that Manager's span of control to internal and external customers.
Foster professional and healthy relationships with other departments, agencies, and partners.
Recommend possible code or plan amendments that bring greater relevance or improve departmental processes or systems.
Support departmental budget needs.
Create an on-going training program for staff within the Product Line.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS
Minimum Qualifications:
Bachelor's degree in planning, public or business administration, industrial engineering, or a related field, and supervisory experience; or equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the work
Ability to read and interpret plans, policies, and regulations; knowing when to reach out to legal or other professionals
Clear and effective communication skills; ability to listen, provide feedback, and negotiate outcomes as needed
Documented experience and success in developing highly effective work teams and implementing continuous improvement
Demonstrated ability to establish effective working relationships and partnerships across boundaries
Demonstrated experience in advanced, contemporary personnel management, mentoring, and coaching, including training and staff development, performance monitoring, and discipline
Demonstrated ability to figure out processes necessary to get things done, including the ability to separate and combine tasks into efficient workflow, and the knowledge of what to measure and how to measure it
Demonstrated ability to marshal resources and orchestrate multiple activities to accomplish goals
Skill in advanced-level problem solving with effective solutions
Demonstrated skill with common data reporting, quantitative, and analytical tools and techniques
Creating, implementing, and/or refining process or customer service improvements
Desired Qualifications:
Master's Degree in a related field
Experience in implementing, interpreting, and amending jurisdictional codes
Experience managing teams in a multi-disciplinary environment
Experience working with/supporting elected or appointed public boards or commissions and in making presentations to Hearing Examiners, legislative bodies, and the public
Frontline customer service experience
Working knowledge of a variety of municipal codes and processes
Prior experience with intergovernmental partnerships/working relationships
Jun 21, 2024
Full time
SUMMARY
Department of Local Services, Permitting Division is hiring two Product Line Managers. This role is accountable for timely, accurate, quality reviews and approvals for a defined array of permit and inspection types assigned to one of the department's product lines. The Product Line Manager is responsible for administering processes efficiently and managing staff effectively so that permits within the Product Line are reviewed and completed within established target review times. The Product Line Manager must not only personally adhere to applicable laws and policies but also cultivate this sophisticated balance among the staff within the Product Line, all while providing superior customer service. Product Line Managers report to the Assistant Director for Permitting.
About the Department of Local Services: King County is the local service provider for the roughly one quarter-million people who live in the unincorporated areas of the county; collectively, these communities would be the second largest city in the state. The Department of Local Services includes a Director's Office, and the Road Services and Permitting Divisions. Together, this department provides a single executive point of accountability for delivering local services to all unincorporated areas.
To learn more about the Permitting Division please visit our website at King County Permits .
Our commitment to Equity, Racial and Social Justice: The Department of Local Services is deeply dedicated to fostering equity, racial and social justice in every aspect of our work. Our commitment to “ True North ” values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.
JOB DUTIES
Applying equity, racial and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As a Product Line Manager , you will:
Manage resources within the workgroup attentively so that target timelines relevant to the Product Line are achieved; keep abreast of daily workloads within the Product Line, establish priorities, serve as a resource within the Product Line and the department.
Help resolve permit and process-related issues within the Product Line; work cooperatively with others in the department or in other agencies to resolve permit and process-related issues.
Serve as the primary, internal point of contact in the department for questions concerning permits and other matters within the Product Line.
Create and maintain a culture of superior customer service; instill a mindset whereby staff, to the extent possible, helps applicants find the correct pathway to what the applicant wants to achieve.
Always communicate in all media and in ways that reflect well upon King County, the County Executive, the department, and the incumbent; set the same expectation for those under the Product Line Manager's supervision.
Scrupulously honor commitments made by the Product Line Manager and those within that Manager's span of control to internal and external customers.
Foster professional and healthy relationships with other departments, agencies, and partners.
Recommend possible code or plan amendments that bring greater relevance or improve departmental processes or systems.
Support departmental budget needs.
Create an on-going training program for staff within the Product Line.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS
Minimum Qualifications:
Bachelor's degree in planning, public or business administration, industrial engineering, or a related field, and supervisory experience; or equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the work
Ability to read and interpret plans, policies, and regulations; knowing when to reach out to legal or other professionals
Clear and effective communication skills; ability to listen, provide feedback, and negotiate outcomes as needed
Documented experience and success in developing highly effective work teams and implementing continuous improvement
Demonstrated ability to establish effective working relationships and partnerships across boundaries
Demonstrated experience in advanced, contemporary personnel management, mentoring, and coaching, including training and staff development, performance monitoring, and discipline
Demonstrated ability to figure out processes necessary to get things done, including the ability to separate and combine tasks into efficient workflow, and the knowledge of what to measure and how to measure it
Demonstrated ability to marshal resources and orchestrate multiple activities to accomplish goals
Skill in advanced-level problem solving with effective solutions
Demonstrated skill with common data reporting, quantitative, and analytical tools and techniques
Creating, implementing, and/or refining process or customer service improvements
Desired Qualifications:
Master's Degree in a related field
Experience in implementing, interpreting, and amending jurisdictional codes
Experience managing teams in a multi-disciplinary environment
Experience working with/supporting elected or appointed public boards or commissions and in making presentations to Hearing Examiners, legislative bodies, and the public
Frontline customer service experience
Working knowledge of a variety of municipal codes and processes
Prior experience with intergovernmental partnerships/working relationships
Charles County Government
10665 Stanhaven Place, Suite 206, White Plains, Maryland 20695
Hiring Range: $$63,604.37 - $71,491.31; commensurate with experience. The best consideration date is July 11, 2024. The Economic Development Department is currently recruiting for a S mall and Minority Business Development Specialist . The Small and Minority Business Development Specialist will exercise considerable initiative in developing management-level concepts, planning, and execution of Program elements and is expected to produce professional results with minimal supervision and guidance. Must work collaboratively on business development initiatives yet function independently in managing Purchasing Programs. and utilize customer-centric methods and approaches to service delivery.
Essential Job Functions
Engages in and supports service delivery in the Economic Development Department’s (EDD) business development division and provides primary coordination and management of the Small/Local Business Enterprise (SLBE) and Minority & Women-Owned Business Enterprise (MWBE) MWBE Programs.
Provides professional assistance and senior-level administrative support to senior business development staff. Responds directly to business requests as appropriate.
Acquires and maintains familiarity with major employers, businesses, industry clusters, County assets, important initiatives, and other matters potentially affecting location and retention decisions as needed to effectively support business development division activities.
Facilitates assistance to businesses through the use of partner resources and a knowledge of the regulatory processes associated with operating a business and in government contracting.
Coordinates and oversees enrollment in CCG’s SLBE and MWBE programs, verifying eligibility and maintaining an accurate database of Program participants. Monitors program compliance and re-certifies or re-verifies participants as needed.
Facilitates and provides technical assistance to small, local, and minority businesses through the use of county, state, federal, and other business development assistance programs.
Serves as the technical advisor to facilitate maximum participation by small, local, and minority businesses in County procurement.
Interacts with department leaders and other key staff in addressing SLBE/MWBE questions and developing specifications and scope of services for proposals in use of procurement solicitations.
Maintains knowledge of small business programs and processes associated with local, state, and federal governmental contracting certifications. Assists qualified County businesses in accessing and participating in these programs.
Serves as the department’s primary resource and lead for programs, resources, initiatives, and opportunities related to businesses working in local, state, and federal government contracting arenas.
Recommends, prepares applications for, and remains up to date on local designations that facilitate business participation in government procurements including HubZone(s), Enterprise and CDFI zones, Priority Funding Areas, and similar designations.
Recommends best practices and develops innovative initiatives and procedures for managing and expanding small, local, and minority business government procurement programs. Develops and manages required forms, spreadsheets, and electronic data collection. Engages in the collection of data and reporting of SLBE/MWBE participation. Provides statistical and demographic reports reflecting past and current participation in County procurement, and to project future participation.
Resolves issues, complaints, and conflicts related to the SLBE/MWBE programs or as needed. Serves as an advocate and/or facilitator to Charles County small businesses, SLBE’s, and MWBE’s with regulatory agencies.
Coordinates closely with the Purchasing Division in issues and initiatives related to SLBEs/MWBEs. May assist in the review of vendor or consultant bids and proposals in order to assign SLBE preferences.
Maintains contact with appropriate local, state, and federal agencies, business groups, and other economic development resources in support of EDD departmental goals and SLBE/MWBE objectives.
Collaborates with the marketing and research teams, developing promotional media for the SLBE/MWBE programs.
Writes and maintains current program information and lists for the EDD web site.
Provides leads to marketing team on topics of utility (e.g., resources/events) for small and minority businesses to promote through departmental media.
Plans and assists in preparations for departmental events; may serve on inter-agency committees in support of departmental objectives.
Attends public meetings and events and speaks publicly to market and promote the SLBE/MWBE programs.
Performs other related job duties as assigned.
Qualifications, Knowledge, Skills, and Abilities
Education and Experience: Bachelor's degree in Business Administration, Economic Development, Marketing, or related field. Two (2) years of experience in Business Administration, Economic Development, or an equivalent combination of education, experience, and training. Licenses or Certifications: Must possess a valid driver’s license. Special Requirements/Qualifications: Employee is subject to work beyond normal scheduled work hours. Travel may be required on an infrequent basis for training and economic development events. Knowledge, Skills and Abilities:
Knowledge of business contracting and/or government procurement policies, regulations, processes.
Knowledge of small business practices, financing, and business cultures.
Knowledge of Microsoft Word, Excel, and PowerPoint; Adobe Acrobat
Skill in creating executive-level reports & exhibits.
Ability to exercise critical thinking and use sound judgement..
Ability to manage multiple concurrent projects.
Ability to plan, organize, and execute initiatives with minimal supervision.
Ability to apply SLBE/MWBE regulations.
Ability to maintain confidentiality.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with others encountered in work.
Ability to speak publicly before groups.
Ability to understand and clearly articulate processes and requirements associated with government contracting.
Ability to collect and analyze data.
Ability to work semi-independently, and to provide innovative and effective responses to new requirements, unusual problems, and deviations encountered in the work.
PHYSICAL DEMANDS The work is sedentary with frequent periods of physical activity and is performed in office surroundings. Typical positions require workers to walk to stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp, and turn objects; and use fingers to operate computer or typewriter keyboards; and requires the ability to speak normally and to use normal or aided vision and hearing. WORK ENVIRONMENT Principal duties of this job are performed in a general office environment. Department: Economic Development Pay Grade: 114 FLSA Status: Exempt Telework Eligible: Yes Reports to: MWBE/DBE Compliance Manager Supervises: None
AgencyCharles County GovernmentDepartmentEconomic DevelopmentAddress10665 Stanhaven Pl., Ste. 206 White Plains, Maryland, 20695
Jun 21, 2024
Full time
Hiring Range: $$63,604.37 - $71,491.31; commensurate with experience. The best consideration date is July 11, 2024. The Economic Development Department is currently recruiting for a S mall and Minority Business Development Specialist . The Small and Minority Business Development Specialist will exercise considerable initiative in developing management-level concepts, planning, and execution of Program elements and is expected to produce professional results with minimal supervision and guidance. Must work collaboratively on business development initiatives yet function independently in managing Purchasing Programs. and utilize customer-centric methods and approaches to service delivery.
Essential Job Functions
Engages in and supports service delivery in the Economic Development Department’s (EDD) business development division and provides primary coordination and management of the Small/Local Business Enterprise (SLBE) and Minority & Women-Owned Business Enterprise (MWBE) MWBE Programs.
Provides professional assistance and senior-level administrative support to senior business development staff. Responds directly to business requests as appropriate.
Acquires and maintains familiarity with major employers, businesses, industry clusters, County assets, important initiatives, and other matters potentially affecting location and retention decisions as needed to effectively support business development division activities.
Facilitates assistance to businesses through the use of partner resources and a knowledge of the regulatory processes associated with operating a business and in government contracting.
Coordinates and oversees enrollment in CCG’s SLBE and MWBE programs, verifying eligibility and maintaining an accurate database of Program participants. Monitors program compliance and re-certifies or re-verifies participants as needed.
Facilitates and provides technical assistance to small, local, and minority businesses through the use of county, state, federal, and other business development assistance programs.
Serves as the technical advisor to facilitate maximum participation by small, local, and minority businesses in County procurement.
Interacts with department leaders and other key staff in addressing SLBE/MWBE questions and developing specifications and scope of services for proposals in use of procurement solicitations.
Maintains knowledge of small business programs and processes associated with local, state, and federal governmental contracting certifications. Assists qualified County businesses in accessing and participating in these programs.
Serves as the department’s primary resource and lead for programs, resources, initiatives, and opportunities related to businesses working in local, state, and federal government contracting arenas.
Recommends, prepares applications for, and remains up to date on local designations that facilitate business participation in government procurements including HubZone(s), Enterprise and CDFI zones, Priority Funding Areas, and similar designations.
Recommends best practices and develops innovative initiatives and procedures for managing and expanding small, local, and minority business government procurement programs. Develops and manages required forms, spreadsheets, and electronic data collection. Engages in the collection of data and reporting of SLBE/MWBE participation. Provides statistical and demographic reports reflecting past and current participation in County procurement, and to project future participation.
Resolves issues, complaints, and conflicts related to the SLBE/MWBE programs or as needed. Serves as an advocate and/or facilitator to Charles County small businesses, SLBE’s, and MWBE’s with regulatory agencies.
Coordinates closely with the Purchasing Division in issues and initiatives related to SLBEs/MWBEs. May assist in the review of vendor or consultant bids and proposals in order to assign SLBE preferences.
Maintains contact with appropriate local, state, and federal agencies, business groups, and other economic development resources in support of EDD departmental goals and SLBE/MWBE objectives.
Collaborates with the marketing and research teams, developing promotional media for the SLBE/MWBE programs.
Writes and maintains current program information and lists for the EDD web site.
Provides leads to marketing team on topics of utility (e.g., resources/events) for small and minority businesses to promote through departmental media.
Plans and assists in preparations for departmental events; may serve on inter-agency committees in support of departmental objectives.
Attends public meetings and events and speaks publicly to market and promote the SLBE/MWBE programs.
Performs other related job duties as assigned.
Qualifications, Knowledge, Skills, and Abilities
Education and Experience: Bachelor's degree in Business Administration, Economic Development, Marketing, or related field. Two (2) years of experience in Business Administration, Economic Development, or an equivalent combination of education, experience, and training. Licenses or Certifications: Must possess a valid driver’s license. Special Requirements/Qualifications: Employee is subject to work beyond normal scheduled work hours. Travel may be required on an infrequent basis for training and economic development events. Knowledge, Skills and Abilities:
Knowledge of business contracting and/or government procurement policies, regulations, processes.
Knowledge of small business practices, financing, and business cultures.
Knowledge of Microsoft Word, Excel, and PowerPoint; Adobe Acrobat
Skill in creating executive-level reports & exhibits.
Ability to exercise critical thinking and use sound judgement..
Ability to manage multiple concurrent projects.
Ability to plan, organize, and execute initiatives with minimal supervision.
Ability to apply SLBE/MWBE regulations.
Ability to maintain confidentiality.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with others encountered in work.
Ability to speak publicly before groups.
Ability to understand and clearly articulate processes and requirements associated with government contracting.
Ability to collect and analyze data.
Ability to work semi-independently, and to provide innovative and effective responses to new requirements, unusual problems, and deviations encountered in the work.
PHYSICAL DEMANDS The work is sedentary with frequent periods of physical activity and is performed in office surroundings. Typical positions require workers to walk to stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp, and turn objects; and use fingers to operate computer or typewriter keyboards; and requires the ability to speak normally and to use normal or aided vision and hearing. WORK ENVIRONMENT Principal duties of this job are performed in a general office environment. Department: Economic Development Pay Grade: 114 FLSA Status: Exempt Telework Eligible: Yes Reports to: MWBE/DBE Compliance Manager Supervises: None
AgencyCharles County GovernmentDepartmentEconomic DevelopmentAddress10665 Stanhaven Pl., Ste. 206 White Plains, Maryland, 20695
Dear Candidate,
We're contacting you in regards to your resume which has been reviewed by our acquisition team and you have been scheduled for an online interview with the Hiring Team.
You are receiving this email from a synnex recruiter. We are pleased to invite you for an online briefings/interview with Synnex Corporation.
We at TD SYNNEX are genuinely seeking and willing to train productive candidates who are ready and capable to handle the duties and responsibilities remotely for the available positions.
VACANT POSITIONS:
Compensation and Benefit Manager/Call Center Rep/ Book keeping /Insurance UNDERWRITERS / Data Analyst/ Quality Assurance/ Accounting Manager and Office Manager/Customer Service/Graphic designer/DATA ENTRY. Project manager.
Your skills and experience will be an ideal fit for the listed vacant positions above.
At Synnex… We are fanatical about our staff and are constantly helping them grow and achieve their career goals. We are a global workplace that offers you infinite possibilities!
Due to your resume details and work experience, the management has shortlisted you to be one of the eligible candidates.
JOB DETAILS : * These positions are strictly online and remote. * These are position where you can work from home or anywhere of your choice and anytime that does suit you. * Work and training hours are flexible; you can work or train as a full-time or part-time employee. * There is an organized training program for hired applicants. *You will receive your pay per hour depending on the position which you will be handling. * A paid training is guaranteed during your two weeks of training with us, training pay $25/hr.
The interview will be conducted via Microsoft Teams and Zoom
MICROSOFT TEAMS: Once done installing teams on your device, Here is the Hiring personnel Team ID (SynnexCoporation@columnist.com), Input this email on the Team search bar and what will pop up is Bonnie K. Smith, the hiring personnel profile.
You can as well reach out on team by clicking this link, it will automatically connect you with the hiring personnel profile on teams. Here is the link: (https://teams.live.com/l/invite/FAA1mmv7BZrDM1PLxE)
via ZOOM Download the app from your Google play or Apple Store or zoom.us/download . Add the HR manager using his email address : (synnex.corpo.ie@gmail.com) How to send a message on Zoom Logon to your Zoom app Click on Contacts Click on the cross/plus sign beside Click on Add a contact Add the email: (synnex.corpo.ie@gmail.com) and send a message to her for the interview process. Your interview
Hiring Manager: Bonnie K. Smith
Best regards, TD SYNNEX.
Jun 21, 2024
Full time
Dear Candidate,
We're contacting you in regards to your resume which has been reviewed by our acquisition team and you have been scheduled for an online interview with the Hiring Team.
You are receiving this email from a synnex recruiter. We are pleased to invite you for an online briefings/interview with Synnex Corporation.
We at TD SYNNEX are genuinely seeking and willing to train productive candidates who are ready and capable to handle the duties and responsibilities remotely for the available positions.
VACANT POSITIONS:
Compensation and Benefit Manager/Call Center Rep/ Book keeping /Insurance UNDERWRITERS / Data Analyst/ Quality Assurance/ Accounting Manager and Office Manager/Customer Service/Graphic designer/DATA ENTRY. Project manager.
Your skills and experience will be an ideal fit for the listed vacant positions above.
At Synnex… We are fanatical about our staff and are constantly helping them grow and achieve their career goals. We are a global workplace that offers you infinite possibilities!
Due to your resume details and work experience, the management has shortlisted you to be one of the eligible candidates.
JOB DETAILS : * These positions are strictly online and remote. * These are position where you can work from home or anywhere of your choice and anytime that does suit you. * Work and training hours are flexible; you can work or train as a full-time or part-time employee. * There is an organized training program for hired applicants. *You will receive your pay per hour depending on the position which you will be handling. * A paid training is guaranteed during your two weeks of training with us, training pay $25/hr.
The interview will be conducted via Microsoft Teams and Zoom
MICROSOFT TEAMS: Once done installing teams on your device, Here is the Hiring personnel Team ID (SynnexCoporation@columnist.com), Input this email on the Team search bar and what will pop up is Bonnie K. Smith, the hiring personnel profile.
You can as well reach out on team by clicking this link, it will automatically connect you with the hiring personnel profile on teams. Here is the link: (https://teams.live.com/l/invite/FAA1mmv7BZrDM1PLxE)
via ZOOM Download the app from your Google play or Apple Store or zoom.us/download . Add the HR manager using his email address : (synnex.corpo.ie@gmail.com) How to send a message on Zoom Logon to your Zoom app Click on Contacts Click on the cross/plus sign beside Click on Add a contact Add the email: (synnex.corpo.ie@gmail.com) and send a message to her for the interview process. Your interview
Hiring Manager: Bonnie K. Smith
Best regards, TD SYNNEX.
Job Summary
This position provides complex administrative support for the Human Resources office. Responsibilities include general front desk duties, accounts payable duties, filing, purchase card transactions, employment verifications, print shop orders, email maintenance, recruitment advertising, processing new hires (I-9’s), document scanning/indexing into OnBase, DocuSign routing, ordering supplies, generating reports, website updates, timekeeping duties, answering phones, special event signups, and responding to public records requests, among other duties as assigned. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. Clark County welcomes people of color, and members of the LGBTQ+ communities to enhance its work force and to better reflect the diversity of the community. This position is non-represented. This is an open until filled recruitment. A first review of applications will take place after June 28th.
Qualifications
Education and Experience:
Three (3) to five (5) years of responsible and advanced administrative support experience emphasizing multi- tasking and excellent technical experience. Experience in tracking and responding to public records requests is preferred. All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered, including the full range of office and support functions.
The ideal candidate will have the following strengths:
· Experience working in a Human Resources environment is highly desirable.
· Any higher education credits or a degree in business admin., human resources, or public admin. is desired.
· Ability to use advanced functions in Excel and Word.
· Ability to manage multiple projects with changing priorities and deadlines.
· Ability to work effectively with the public and staff of federal, state and local agencies.
· Ability to work cooperatively in a high-pressure team environment.
· Experience handling confidential information.
· Experience in tracking and responding to public records requests.
· Excellent interpersonal communication skills.
· Problem solving skills and ability to research data.
· Demonstrated effective customer service experience.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Employment References may be conducted for the final candidates.
Examples of Duties
Duties may include but are not limited to the following:
• Provides direct customer service in the more complex service areas; assists lower-level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers.
• Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems, and work procedures.
• Researches, recommends, and implements technical and/or administrative revisions to office systems, procedures, and policies; interprets laws, regulations, policies and department procedures to the public and other staff.
• Assists with administrative tasks related to personnel, budgeting, and facilities.
• Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations.
• Acts as project coordinator on major administrative projects.
• Implements new procedures and systems and trains staff.
• May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees.
• May assume charge of support functions and staff in the absence of a lead worker or manager.
• Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary.
• Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
• Works with other departments, agencies or external contacts to research or coordinate work assignments.
• Compiles data, prepares documents and monitors expenditures to assist in the budget process. Research and track information throughout the year.
• Composes complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions.
• Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation, and spelling; examines documents for completeness and accuracy.
• Gathers and compiles information and prepares reports and analyses in response to problems or as assigned.
• Uses spreadsheets to track, analyze and report quantitative information.
• Processes forms, applications, service requests and payments.
• Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.
• Performs related duties as required.
Salary Grade
M3.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Jun 20, 2024
Full time
Job Summary
This position provides complex administrative support for the Human Resources office. Responsibilities include general front desk duties, accounts payable duties, filing, purchase card transactions, employment verifications, print shop orders, email maintenance, recruitment advertising, processing new hires (I-9’s), document scanning/indexing into OnBase, DocuSign routing, ordering supplies, generating reports, website updates, timekeeping duties, answering phones, special event signups, and responding to public records requests, among other duties as assigned. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. Clark County welcomes people of color, and members of the LGBTQ+ communities to enhance its work force and to better reflect the diversity of the community. This position is non-represented. This is an open until filled recruitment. A first review of applications will take place after June 28th.
Qualifications
Education and Experience:
Three (3) to five (5) years of responsible and advanced administrative support experience emphasizing multi- tasking and excellent technical experience. Experience in tracking and responding to public records requests is preferred. All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered, including the full range of office and support functions.
The ideal candidate will have the following strengths:
· Experience working in a Human Resources environment is highly desirable.
· Any higher education credits or a degree in business admin., human resources, or public admin. is desired.
· Ability to use advanced functions in Excel and Word.
· Ability to manage multiple projects with changing priorities and deadlines.
· Ability to work effectively with the public and staff of federal, state and local agencies.
· Ability to work cooperatively in a high-pressure team environment.
· Experience handling confidential information.
· Experience in tracking and responding to public records requests.
· Excellent interpersonal communication skills.
· Problem solving skills and ability to research data.
· Demonstrated effective customer service experience.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Employment References may be conducted for the final candidates.
Examples of Duties
Duties may include but are not limited to the following:
• Provides direct customer service in the more complex service areas; assists lower-level Office Assistants in researching and responding to difficult and detailed requests and situations from internal and external customers.
• Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems, and work procedures.
• Researches, recommends, and implements technical and/or administrative revisions to office systems, procedures, and policies; interprets laws, regulations, policies and department procedures to the public and other staff.
• Assists with administrative tasks related to personnel, budgeting, and facilities.
• Trains staff in the use of computer macros, templates, software, and data entry procedures, hardware and well as County department/division rules and regulations.
• Acts as project coordinator on major administrative projects.
• Implements new procedures and systems and trains staff.
• May provide lead direction to other administrative support staff; trains, assigns and assesses the work of assigned employees.
• May assume charge of support functions and staff in the absence of a lead worker or manager.
• Develops and maintains databases for tracking departmental/program information; creates and produces complex reports from databases as required and necessary.
• Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
• Works with other departments, agencies or external contacts to research or coordinate work assignments.
• Compiles data, prepares documents and monitors expenditures to assist in the budget process. Research and track information throughout the year.
• Composes complex detailed documents including letters, memos, minutes and other material from draft, dictation or general instructions.
• Proofreads and edits documents, presentation materials, brochures and other materials for grammar, clarity, punctuation, and spelling; examines documents for completeness and accuracy.
• Gathers and compiles information and prepares reports and analyses in response to problems or as assigned.
• Uses spreadsheets to track, analyze and report quantitative information.
• Processes forms, applications, service requests and payments.
• Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.
• Performs related duties as required.
Salary Grade
M3.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
ABOUT PHILADELPHIA VIP
Philadelphia VIP is a nonprofit that recruits and supports volunteer attorneys to represent low-income Philadelphians who face critical legal issues but cannot afford a lawyer.
Since 1981, VIP has been the hub of pro bono in Philadelphia, annually supporting over 1,400 volunteers assisting hundreds of low-income clients in four priority areas: preventing homelessness, preserving income, supporting family stability, and promoting community economic development. Our staff of eighteen consists of attorneys, case managers, and other professionals and is highly collaborative, creative, and passionate about our capacity-building model of service. VIP values a diverse work environment and encourages people of color, people who identify as LGBTQ, and people with disabilities to apply.
POSITION SUMMARY
Reporting to the Senior Staff Attorney, the Homeownership Project Administrator plays a critical role in VIP’s tangled title project. Clients experiencing a tangled title have a legal claim to their home (such as through inheritance) but do not have their name on the deed, preventing them from accessing benefits and services available to homeowners.
The Administrator will provide logistical and administrative support to facilitate volunteers’ resolutions of cases and coordinate with VIP staff to monitor referred VIP cases and propel them toward resolution. The Administrator will also manage the Tangled Title Fund, a City-funded program of well over $200,000 that pays for costs associated with resolving clients’ title issues. Additional duties include coordinating regular dialogue with key legal services agencies that serve tangled title clients. To perform all aspects of this role, the Administrator will develop a basic working knowledge of the key legal issues involved, with attorney support.
The position is full-time (38-40 hours/week) and nonexempt, with a salary range of $44,000 to $49,000 and an outstanding team atmosphere. VIP’s generous benefits include medical and dental insurance (with employee medical premium fully paid by VIP); a 403(b) plan with employer contributions; short-and long-term disability and life insurance; flexible spending accounts for health and dependent care; industry-leading paid time off, including substantial vacation and sick time, 12+ paid holidays, and paid parental leave; an individual budget for professional development; and alternative work arrangements, including generous telework hours and scheduling flexibility. This position is part of a bargaining unit of employees represented by UAW. This position is funded through December 2026 and continued employment is contingent on receipt of funding. VIP is actively seeking to secure further funding.
KEY QUALIFICATIONS
A strong Homeownership Project Administrator will demonstrate: a sound commitment to VIP’s mission and to helping clients experiencing tangled titles; a drive for excellent recordkeeping and maintaining sound, accurate data; strong communication skills; and interest in working in a collaborative, team-oriented environment. Further qualifications include:
Bachelor’s Degree required; no legal background needed
Excellent attention to detail and to data integrity
Strong organizational and time management skills
Capacity for learning and understanding basic legal issues related to homeownership
Experience assisting clients living in poverty or volunteers preferred, but not required
Team player, collaborative, and able to receive and act on feedback
Aptitude with technology, including a comprehensive case management system
Is currently a Notary Public, or is willing to become one with VIP’s support
KEY FUNCTIONS
Provide administrative support to VIP’s homeownership project:
Monitor referred cases, including coordinating with legal team members on needed follow-up with volunteers and clients.
Provide logistical support to VIP volunteers handling tangled title cases, including coordinating the signing and notarization of key documents and managing the deed recording process.
Assist VIP Homeownership Team with administrative tasks, including deed recording and document notarization scheduling.
Assist VIP staff with the completion of Tangled Title Fund (TTF) applications for VIP clients.
Coordinate regular meetings among the key legal services agencies that serve tangled title clients, including setting agenda topics and following up on key action items.
Attend regular meetings, and perform all other duties, as assigned.
Manage Tangled Title Fund (TTF) applications, case files, and data:
Receive incoming applications and disbursement requests, and review for completeness.
Communicate promptly with applicants’ attorneys, and regularly follow up for missing information and documentation.
Prepare for and lead monthly TTF Advisory Committee meetings, including compiling packets ahead of time for Committee review, leading the meetings through review of all submissions, and communicating approval decisions to applicants’ attorneys.
Provide support to TTF applicants who are not represented by attorneys, including directing them to key resources to ultimately enable them to utilize TTF monies.
Maintain and promptly update case files in LegalServer, VIP’s case management system.
With attorney support, develop a basic working knowledge of the probate process, real estate transactions, and real estate litigation.
Manage the monthly disbursement of funds, execute on bimonthly reporting, and monitor overall expenditures:
Request disbursement checks from VIP’s finance team, process checks, and send to applicants’ attorneys.
Track disbursement data in LegalServer, VIP’s case management system.
In collaboration with the Data and Contracts Manager, fulfill reporting requests from funders, including bimonthly reports to the City of Philadelphia and City Council.
Prepare case narratives to highlight the impact of the Tangled Title Fund.
With direction from the Executive Director and Senior Staff Attorney, continually monitor the TTF’s overall expenditures, and implement changes needed to ensure that available funds are utilized fully and properly.
HOW TO APPLY
Email cover letter, resume, and references, to Nadav Carmel, Director of Operations, jobs@phillyvip.org . References will not be contacted without prior permission from candidate. No calls, please.
What to include in your cover letter: All cover letters should include a salary requirement and potential start date.
Deadline: Applications will be reviewed on a rolling basis, with priority given to those received by July 10, 2024.
Candidates should be able to in person at VIP’s Center City office for a 2nd round interview, at minimum, during July 2024.
PHILADELPHIA VIP IS AN EQUAL OPPORTUNITY EMPLOYER
Jun 20, 2024
Full time
ABOUT PHILADELPHIA VIP
Philadelphia VIP is a nonprofit that recruits and supports volunteer attorneys to represent low-income Philadelphians who face critical legal issues but cannot afford a lawyer.
Since 1981, VIP has been the hub of pro bono in Philadelphia, annually supporting over 1,400 volunteers assisting hundreds of low-income clients in four priority areas: preventing homelessness, preserving income, supporting family stability, and promoting community economic development. Our staff of eighteen consists of attorneys, case managers, and other professionals and is highly collaborative, creative, and passionate about our capacity-building model of service. VIP values a diverse work environment and encourages people of color, people who identify as LGBTQ, and people with disabilities to apply.
POSITION SUMMARY
Reporting to the Senior Staff Attorney, the Homeownership Project Administrator plays a critical role in VIP’s tangled title project. Clients experiencing a tangled title have a legal claim to their home (such as through inheritance) but do not have their name on the deed, preventing them from accessing benefits and services available to homeowners.
The Administrator will provide logistical and administrative support to facilitate volunteers’ resolutions of cases and coordinate with VIP staff to monitor referred VIP cases and propel them toward resolution. The Administrator will also manage the Tangled Title Fund, a City-funded program of well over $200,000 that pays for costs associated with resolving clients’ title issues. Additional duties include coordinating regular dialogue with key legal services agencies that serve tangled title clients. To perform all aspects of this role, the Administrator will develop a basic working knowledge of the key legal issues involved, with attorney support.
The position is full-time (38-40 hours/week) and nonexempt, with a salary range of $44,000 to $49,000 and an outstanding team atmosphere. VIP’s generous benefits include medical and dental insurance (with employee medical premium fully paid by VIP); a 403(b) plan with employer contributions; short-and long-term disability and life insurance; flexible spending accounts for health and dependent care; industry-leading paid time off, including substantial vacation and sick time, 12+ paid holidays, and paid parental leave; an individual budget for professional development; and alternative work arrangements, including generous telework hours and scheduling flexibility. This position is part of a bargaining unit of employees represented by UAW. This position is funded through December 2026 and continued employment is contingent on receipt of funding. VIP is actively seeking to secure further funding.
KEY QUALIFICATIONS
A strong Homeownership Project Administrator will demonstrate: a sound commitment to VIP’s mission and to helping clients experiencing tangled titles; a drive for excellent recordkeeping and maintaining sound, accurate data; strong communication skills; and interest in working in a collaborative, team-oriented environment. Further qualifications include:
Bachelor’s Degree required; no legal background needed
Excellent attention to detail and to data integrity
Strong organizational and time management skills
Capacity for learning and understanding basic legal issues related to homeownership
Experience assisting clients living in poverty or volunteers preferred, but not required
Team player, collaborative, and able to receive and act on feedback
Aptitude with technology, including a comprehensive case management system
Is currently a Notary Public, or is willing to become one with VIP’s support
KEY FUNCTIONS
Provide administrative support to VIP’s homeownership project:
Monitor referred cases, including coordinating with legal team members on needed follow-up with volunteers and clients.
Provide logistical support to VIP volunteers handling tangled title cases, including coordinating the signing and notarization of key documents and managing the deed recording process.
Assist VIP Homeownership Team with administrative tasks, including deed recording and document notarization scheduling.
Assist VIP staff with the completion of Tangled Title Fund (TTF) applications for VIP clients.
Coordinate regular meetings among the key legal services agencies that serve tangled title clients, including setting agenda topics and following up on key action items.
Attend regular meetings, and perform all other duties, as assigned.
Manage Tangled Title Fund (TTF) applications, case files, and data:
Receive incoming applications and disbursement requests, and review for completeness.
Communicate promptly with applicants’ attorneys, and regularly follow up for missing information and documentation.
Prepare for and lead monthly TTF Advisory Committee meetings, including compiling packets ahead of time for Committee review, leading the meetings through review of all submissions, and communicating approval decisions to applicants’ attorneys.
Provide support to TTF applicants who are not represented by attorneys, including directing them to key resources to ultimately enable them to utilize TTF monies.
Maintain and promptly update case files in LegalServer, VIP’s case management system.
With attorney support, develop a basic working knowledge of the probate process, real estate transactions, and real estate litigation.
Manage the monthly disbursement of funds, execute on bimonthly reporting, and monitor overall expenditures:
Request disbursement checks from VIP’s finance team, process checks, and send to applicants’ attorneys.
Track disbursement data in LegalServer, VIP’s case management system.
In collaboration with the Data and Contracts Manager, fulfill reporting requests from funders, including bimonthly reports to the City of Philadelphia and City Council.
Prepare case narratives to highlight the impact of the Tangled Title Fund.
With direction from the Executive Director and Senior Staff Attorney, continually monitor the TTF’s overall expenditures, and implement changes needed to ensure that available funds are utilized fully and properly.
HOW TO APPLY
Email cover letter, resume, and references, to Nadav Carmel, Director of Operations, jobs@phillyvip.org . References will not be contacted without prior permission from candidate. No calls, please.
What to include in your cover letter: All cover letters should include a salary requirement and potential start date.
Deadline: Applications will be reviewed on a rolling basis, with priority given to those received by July 10, 2024.
Candidates should be able to in person at VIP’s Center City office for a 2nd round interview, at minimum, during July 2024.
PHILADELPHIA VIP IS AN EQUAL OPPORTUNITY EMPLOYER
Eastern Florida State College is currently seeking applications for the full-time position of Associate Director, Bachelor Enrollment & Advising on the Cocoa Campus in Cocoa, Florida or on the Melbourne Campus in Melbourne, Florida.
Responsible for leading the development and implementation of enrollment management and advising strategies for all EFSC bachelor’s degree programs. This position supports bachelor student lifecycle management through the enhancement of the recruitment, admissions, enrollment, and retention of new and returning students into EFSC bachelor’s degree programs. Additionally, oversees special projects that support bachelor student success and enrollment such as new student orientation, academic pathways, recruitment and advising events, and creation of student educational plans and pathways. This position also directly supervises the Bachelor Student Services team which consists of academic advising and enrollment/transition staff.
The following minimum qualifications for this position must be met before any applicant will be considered:
Minimum: Bachelor’s degree from a regionally accredited institution and three years of related experience in student services, outreach, recruitment, student development, or working with the targeted student population.
Preferred: Master’s degree from a regionally accredited institution and two years of related experience in student services, outreach, recruitment, school relations activities, or working with the targeted student population.
Data management skills.
Ability to manage multiple projects and tasks simultaneously and complete assigned work within deadlines.
Ability to conduct presentations, and communicate effectively, both orally and in writing.
Effectively supervise and motivate personnel.
Work effectively in a diverse community and meet the needs of diverse student populations.
Ability to use email, word processing, spreadsheet, database, and presentation software.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access, input and retrieve information and/or data from a computer.
Works inside in an office environment.
Work evening and weekend hours as necessary.
The annual salary is $55,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Jun 18, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Associate Director, Bachelor Enrollment & Advising on the Cocoa Campus in Cocoa, Florida or on the Melbourne Campus in Melbourne, Florida.
Responsible for leading the development and implementation of enrollment management and advising strategies for all EFSC bachelor’s degree programs. This position supports bachelor student lifecycle management through the enhancement of the recruitment, admissions, enrollment, and retention of new and returning students into EFSC bachelor’s degree programs. Additionally, oversees special projects that support bachelor student success and enrollment such as new student orientation, academic pathways, recruitment and advising events, and creation of student educational plans and pathways. This position also directly supervises the Bachelor Student Services team which consists of academic advising and enrollment/transition staff.
The following minimum qualifications for this position must be met before any applicant will be considered:
Minimum: Bachelor’s degree from a regionally accredited institution and three years of related experience in student services, outreach, recruitment, student development, or working with the targeted student population.
Preferred: Master’s degree from a regionally accredited institution and two years of related experience in student services, outreach, recruitment, school relations activities, or working with the targeted student population.
Data management skills.
Ability to manage multiple projects and tasks simultaneously and complete assigned work within deadlines.
Ability to conduct presentations, and communicate effectively, both orally and in writing.
Effectively supervise and motivate personnel.
Work effectively in a diverse community and meet the needs of diverse student populations.
Ability to use email, word processing, spreadsheet, database, and presentation software.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access, input and retrieve information and/or data from a computer.
Works inside in an office environment.
Work evening and weekend hours as necessary.
The annual salary is $55,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At The Humane League (THL), how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
The Humane League’s (THL) People team seeks a new Director of Global People. At THL we're dedicated to providing an exceptional employee experience, supporting our team seamlessly at every stage, striving to remove barriers, and equipping our organization with the tools needed to develop and flourish. We're seeking someone who shares our vision and commitment to a culture of excellence. This is a newly created role to support our growing global workforce. We seek a leader who will foster a positive culture, embed The Humane League’s values into all their work, and support our global workers employed through various employers of record (“EORs”).
The ideal candidate must be able to navigate the challenges we face in providing an excellent work experience to our global ( i.e. , non-U.S. based) workers; challenges which include working across varied cultures and time zones and developing equitable policies while addressing differences in employment laws in different countries. As THL’s Director of Global People, you will play a pivotal role in shaping and enhancing the team’s experience across our global workforce. Collaborating closely with the leadership in the Global Programs team and the Director of US People, you will develop and execute strategic initiatives to streamline global people operations, ensure compliance with applicable legal requirements, and champion THL’s values to provide an equitable and inclusive environment where everyone can thrive.
This role requires managing our relationship with the employers of record. You will work on performing the day-to-day People team and organizational development functions including onboarding, engagement, compensation and benefits, employee relations, compliance, and company culture for THL’s global workers alongside our external partners/employers of record. You will also work closely with our Learning and Development Manager to ensure our global team members have everything they need to succeed.
This is a full-time, remote position, reporting to the Chief Operating Officer. It is anticipated that this position may require international and/or domestic travel, which is estimated to include approximately 2-4 trips per year averaging a week in duration.
We are only able to consider applicants who reside in the United Kingdom and possess United Kingdom work authorization. We have a similar role open to US candidates, and you can view it here .
We will be holding a webinar on Tuesday, June 25th, 2024 at 3:00 pm EST/8:00pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Scholer, Chief Operating Officer, LaKeisha Arndt, Talent Acquisition Manager, and Alex Suchy, Vice President of Global Programs. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on our careers page job posting by Wednesday, June 26th. If you register for the webinar, you will receive a copy of the recording once it's been completed.
This position will close on Friday, July 12th, 2024 at 4:00pm EDT/ 09:00 pm BST. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Build an effective global people operation using your management experience and knowledge of working with EORs.
In collaboration with leadership in the Global Programs team and the Director of U.S. People, develop and execute strategic initiatives to streamline global people operations and deliver an experience that is inclusive, equitable, and as consistent as possible across our global workforce,
Organize, lead, and shepherd the process of implementing contracts between the EORs and global workers. Ensure close collaboration with other stakeholders, including the Legal team, to implement new contracts or updates to contracts for our global workers.
In collaboration with our EORs, serve as a trusted advisor and escalation point for complex compensation, benefit, and performance management issues, including employee relations matters.
Provide guidance and support to managers and employees to resolve conflicts fairly and equitably.
In collaboration with the Director of U.S. People, lead performance management and performance improvement processes for global workers. Collaborate with and train managers in performance-related systems and support managers to ensure that THL has a high-performing global workforce.
Ensure THL’s policies and procedures comply with applicable requirements as advised by EORs and our Legal team ( e.g. , compensation and leave regulations, data privacy, and data protection requirements). Develop and maintain audit and compliance procedures for personnel files as required outside of the EORs.
Collaborate with the Global Programs team, Legal team, and the Director of U.S. People to decide on when to hire employees outside of the U.S. Advise the Global Programs team on best practices for hiring and retaining global employees.
Lead efforts to attract, retain, and develop talent globally, including coordinating hiring processes, onboarding initiatives, and ongoing support for staff hired through EORs.
Collaborate with the Director of U.S. People and other stakeholders, as applicable, to develop and maintain global benchmarks for benefits and compensation. Evaluate existing benefits packages and make recommendations for enhancements to remain competitive in the global talent market.
Oversee or advise on specific strategies to support the professional growth and development of global talent.
Collaborate with internal stakeholders to embed THL’s values into all aspects of Global and U.S. People operations, from recruitment to employee development to the end of the employee/employer relationship.
Maintain regular engagement with EORs and internal and external stakeholders to:
Ensure that our global workers have support they need when working with their EORs.
Ensure timely and seamless coordination of payroll, benefits administration, and compliance efforts.
Continuously evaluate external partnership performance and make recommendations for optimization or changes as needed.
Strategize and collaborate with cross-functional teams, including Finance, Legal, IT, and Global Programs, to align People team initiatives with broader organizational objectives and priorities.
Identify opportunities to streamline People team processes and enhance operational efficiency. Implement best practices and tools to automate routine tasks, reduce administrative burden, and improve the overall employee experience.
Effectively manage their team’s budget to ensure optimal allocation of resources in support of organizational goals and priorities.
Other duties as assigned.
REQUIRED SKILLS
Minimum of 7+ years of progressive experience within a comprehensive global people operations leadership role encompassing all facets of the People team function including talent acquisition, learning and development, employee relations, performance management, compensation and benefits, employee engagement, and compliance, including experience with EORs.
Demonstrated expertise in navigating complex management challenges with a global workforce, identifying root causes, and developing effective solutions. Strong conflict resolution skills to address employee relations matters in a constructive manner.
A general understanding of global HR best practices with the ability to liaison with EOR on changing trends.
Commitment to creating an inclusive and equitable workplace environment.
Excellent collaborative and interpersonal skills, with the ability to communicate effectively across diverse cultural and geographic contexts.
Ability to think strategically and align People team initiatives with organizational goals and priorities, ensuring a holistic approach to talent management and development.
Ability to drive and manage change initiatives effectively, including process improvements, automation, and organizational transformations.
Ability to support global workers in multiple time zones, which may, on occasion, require irregular hours (this would be an exception rather than typical).
Fluent in English (written and spoken), a second language desirable but not essential.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is £55,479 - £67,808 GBP depending on experience and qualifications. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Benefits for employees in the United Kingdom include: 25 working days off, the last Friday of each month as additional time off, additional discretionary unlimited leave, paid holiday entitlement, 8 weeks full paid maternal, adoption, or shared parental leave after one (1) year of service, 2 weeks full paid paternity leave after one (1) year of service, and £25.00 GBP telework entitlement. The Humane League is not the employer of record (EOR) for this position; the successful candidate will enter an employment agreement with a local EOR with whom The Humane League partners.
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Jun 17, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At The Humane League (THL), how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
The Humane League’s (THL) People team seeks a new Director of Global People. At THL we're dedicated to providing an exceptional employee experience, supporting our team seamlessly at every stage, striving to remove barriers, and equipping our organization with the tools needed to develop and flourish. We're seeking someone who shares our vision and commitment to a culture of excellence. This is a newly created role to support our growing global workforce. We seek a leader who will foster a positive culture, embed The Humane League’s values into all their work, and support our global workers employed through various employers of record (“EORs”).
The ideal candidate must be able to navigate the challenges we face in providing an excellent work experience to our global ( i.e. , non-U.S. based) workers; challenges which include working across varied cultures and time zones and developing equitable policies while addressing differences in employment laws in different countries. As THL’s Director of Global People, you will play a pivotal role in shaping and enhancing the team’s experience across our global workforce. Collaborating closely with the leadership in the Global Programs team and the Director of US People, you will develop and execute strategic initiatives to streamline global people operations, ensure compliance with applicable legal requirements, and champion THL’s values to provide an equitable and inclusive environment where everyone can thrive.
This role requires managing our relationship with the employers of record. You will work on performing the day-to-day People team and organizational development functions including onboarding, engagement, compensation and benefits, employee relations, compliance, and company culture for THL’s global workers alongside our external partners/employers of record. You will also work closely with our Learning and Development Manager to ensure our global team members have everything they need to succeed.
This is a full-time, remote position, reporting to the Chief Operating Officer. It is anticipated that this position may require international and/or domestic travel, which is estimated to include approximately 2-4 trips per year averaging a week in duration.
We are only able to consider applicants who reside in the United Kingdom and possess United Kingdom work authorization. We have a similar role open to US candidates, and you can view it here .
We will be holding a webinar on Tuesday, June 25th, 2024 at 3:00 pm EST/8:00pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Scholer, Chief Operating Officer, LaKeisha Arndt, Talent Acquisition Manager, and Alex Suchy, Vice President of Global Programs. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on our careers page job posting by Wednesday, June 26th. If you register for the webinar, you will receive a copy of the recording once it's been completed.
This position will close on Friday, July 12th, 2024 at 4:00pm EDT/ 09:00 pm BST. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Build an effective global people operation using your management experience and knowledge of working with EORs.
In collaboration with leadership in the Global Programs team and the Director of U.S. People, develop and execute strategic initiatives to streamline global people operations and deliver an experience that is inclusive, equitable, and as consistent as possible across our global workforce,
Organize, lead, and shepherd the process of implementing contracts between the EORs and global workers. Ensure close collaboration with other stakeholders, including the Legal team, to implement new contracts or updates to contracts for our global workers.
In collaboration with our EORs, serve as a trusted advisor and escalation point for complex compensation, benefit, and performance management issues, including employee relations matters.
Provide guidance and support to managers and employees to resolve conflicts fairly and equitably.
In collaboration with the Director of U.S. People, lead performance management and performance improvement processes for global workers. Collaborate with and train managers in performance-related systems and support managers to ensure that THL has a high-performing global workforce.
Ensure THL’s policies and procedures comply with applicable requirements as advised by EORs and our Legal team ( e.g. , compensation and leave regulations, data privacy, and data protection requirements). Develop and maintain audit and compliance procedures for personnel files as required outside of the EORs.
Collaborate with the Global Programs team, Legal team, and the Director of U.S. People to decide on when to hire employees outside of the U.S. Advise the Global Programs team on best practices for hiring and retaining global employees.
Lead efforts to attract, retain, and develop talent globally, including coordinating hiring processes, onboarding initiatives, and ongoing support for staff hired through EORs.
Collaborate with the Director of U.S. People and other stakeholders, as applicable, to develop and maintain global benchmarks for benefits and compensation. Evaluate existing benefits packages and make recommendations for enhancements to remain competitive in the global talent market.
Oversee or advise on specific strategies to support the professional growth and development of global talent.
Collaborate with internal stakeholders to embed THL’s values into all aspects of Global and U.S. People operations, from recruitment to employee development to the end of the employee/employer relationship.
Maintain regular engagement with EORs and internal and external stakeholders to:
Ensure that our global workers have support they need when working with their EORs.
Ensure timely and seamless coordination of payroll, benefits administration, and compliance efforts.
Continuously evaluate external partnership performance and make recommendations for optimization or changes as needed.
Strategize and collaborate with cross-functional teams, including Finance, Legal, IT, and Global Programs, to align People team initiatives with broader organizational objectives and priorities.
Identify opportunities to streamline People team processes and enhance operational efficiency. Implement best practices and tools to automate routine tasks, reduce administrative burden, and improve the overall employee experience.
Effectively manage their team’s budget to ensure optimal allocation of resources in support of organizational goals and priorities.
Other duties as assigned.
REQUIRED SKILLS
Minimum of 7+ years of progressive experience within a comprehensive global people operations leadership role encompassing all facets of the People team function including talent acquisition, learning and development, employee relations, performance management, compensation and benefits, employee engagement, and compliance, including experience with EORs.
Demonstrated expertise in navigating complex management challenges with a global workforce, identifying root causes, and developing effective solutions. Strong conflict resolution skills to address employee relations matters in a constructive manner.
A general understanding of global HR best practices with the ability to liaison with EOR on changing trends.
Commitment to creating an inclusive and equitable workplace environment.
Excellent collaborative and interpersonal skills, with the ability to communicate effectively across diverse cultural and geographic contexts.
Ability to think strategically and align People team initiatives with organizational goals and priorities, ensuring a holistic approach to talent management and development.
Ability to drive and manage change initiatives effectively, including process improvements, automation, and organizational transformations.
Ability to support global workers in multiple time zones, which may, on occasion, require irregular hours (this would be an exception rather than typical).
Fluent in English (written and spoken), a second language desirable but not essential.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is £55,479 - £67,808 GBP depending on experience and qualifications. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Benefits for employees in the United Kingdom include: 25 working days off, the last Friday of each month as additional time off, additional discretionary unlimited leave, paid holiday entitlement, 8 weeks full paid maternal, adoption, or shared parental leave after one (1) year of service, 2 weeks full paid paternity leave after one (1) year of service, and £25.00 GBP telework entitlement. The Humane League is not the employer of record (EOR) for this position; the successful candidate will enter an employment agreement with a local EOR with whom The Humane League partners.
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
The Humane League’s (THL) People team seeks a new Director of U.S. People. At THL we're dedicated to providing an exceptional employee experience, supporting our team seamlessly at every stage, striving to remove barriers, and equipping our organization with the tools needed to develop and flourish. We're seeking someone who shares our vision and commitment to a culture of excellence. The Director of U.S. People will be responsible for creating feedback loops and open communication channels between staff and leadership to foster a positive culture. They will lead effective initiatives and embed THL’s values into People policies and procedures. The Director of U.S. People is newly tailored to overcome previous challenges in the scope of the role (making it U.S. specific only) and it will be important to prioritize team building as a result of recent turnover. This position will work collaboratively with the Director of Global People. Join us in creating an inclusive workplace where everyone feels empowered to do their best work.
As Director of U.S. People, you will play a pivotal role in shaping and enhancing the workplace experience for THL’s U.S.-based employees, while ensuring compliance with applicable legal requirements, and fostering a culture consistent with THL’s values. The successful candidate must have experience leading a team of direct reports at a multi-state, national organization and will use that experience to lead our 6-person team. You also must have previously managed and mentored staff, and worked with external providers such as PEOs and benefits administrators to maximize the services they provide to your organization. You should enjoy leading a team to support the employment relationship, from recruitment to retention, and driving initiatives to optimize organizational performance and effectiveness. You will use your experience to oversee the design, development, implementation, and maintenance of THL’s policies, procedures, and initiatives to ensure the organization has a strong team that is well-trained, motivated, and productive. You should also be process-oriented, love to inspire change within an organization, and thrive in a dynamic setting.
This is a full-time, remote position, reporting directly to the Chief Operating Officer. This position may require domestic travel, equivalent to approximately 2-4 trips per year averaging a week in duration.
We will be holding a webinar on Tuesday, June 25th, 2024 at 5:00 pm PDT/6:00 pm MDT/7:00 pm CDT/8:00 pm EDT for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Scholer, Chief Operating Officer, LaKeisha Arndt, Talent Acquisition Manager, and Vicky Bond, President. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on our careers page job posting by Wednesday, June 26th. If you register for the webinar, you will receive a copy of the recording once it's been completed.
This position will close on Friday, July 12th, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission below, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Build an effective U.S. people operation using your knowledge and experience of federal, state, and local legal requirements in the United States.
Lead and inspire a team accountable for the U.S. employee experience throughout the employment relationship, by providing vision, leadership, coaching, training, and accountability.
Work in partnership with members of the People team to collect data to continue to enhance processes and propose ways to enhance staff experience.
Serve as a trusted advisor and escalation point for complex issues, including compensation, benefits, performance management, and employee relations matters.
Provide guidance and support to managers and employees to resolve conflicts fairly and equitably.
Lead performance management and performance improvement process. Collaborate with and train managers in performance-related systems and support managers to ensure THL has a high-performing staff.
Collaborate with the relevant stakeholders to develop and maintain benchmarks for benefits and compensation. Work with the People team to evaluate existing benefits packages and make recommendations for enhancements to remain competitive in the talent market.
Serve as the architect of THL’s talent pipeline by overseeing the attraction, retention, and development of talent while fostering employee engagement in all of these efforts.
Counsel, coach, and train THL leadership and management on people and culture matters to ensure we are thinking about our needs in an open-minded, inclusive way that will build and sustain a healthy and diverse organization.
In collaboration with the Legal team, and any potential PEO, ensure THL complies with federal, state, and local requirements, e.g., sick and family leave, OSHA, Title VII, wage and hour requirements, ERISA, etc.
Collaborate with internal stakeholders to embed THL’s values into all aspects of Global and U.S. People operations, from recruitment to employee development to the end of the employee/employer relationship.
Strategize and collaborate with cross-functional teams, including Finance, Legal, and IT, to align People Operations initiatives with broader organizational objectives and priorities.
Identify opportunities to streamline People Operations processes and enhance operational efficiency. Implement best practices and tools to automate routine tasks, reduce administrative burden, and improve the overall employee experience.
Effectively manage their team’s budget to ensure optimal allocation of resources in support of organizational goals and priorities.
Perform other duties as assigned.
REQUIRED SKILLS
Minimum of 7+ years of progressive experience within a comprehensive people operations leadership role encompassing all facets of the human resource function including talent acquisition, learning and development, employee relations, performance management, compensation and benefits, employee engagement, and compliance, including experience with PEOs.
Proven ability to lead, inspire, and develop teams, providing vision, coaching, training, and accountability to ensure high performance and engagement.
Thorough understanding of federal, state, and local employment laws, EEO, OSHA, and other regulatory requirements. Ability to implement legal advice while ensuring compliance and confidentiality.
Demonstrated expertise in navigating complex issues, identifying root causes, and developing effective solutions. Strong conflict resolution skills to address employee relations matters constructively.
Ability to think strategically and align initiatives with organizational goals and priorities, ensuring a holistic approach to talent management and development.
A systems-based mindset with the ability to drive and manage change initiatives effectively, including process improvements, automation, and organizational transformations.
Commitment to creating an inclusive and equitable workplace environment. Ability to embed THL’s values into all aspects of people operations.
Excellent collaborative and interpersonal skills, with the ability to communicate effectively across diverse cultural and geographic contexts.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is $102,195 - $124,906 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Jun 17, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At THL, how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
The Humane League’s (THL) People team seeks a new Director of U.S. People. At THL we're dedicated to providing an exceptional employee experience, supporting our team seamlessly at every stage, striving to remove barriers, and equipping our organization with the tools needed to develop and flourish. We're seeking someone who shares our vision and commitment to a culture of excellence. The Director of U.S. People will be responsible for creating feedback loops and open communication channels between staff and leadership to foster a positive culture. They will lead effective initiatives and embed THL’s values into People policies and procedures. The Director of U.S. People is newly tailored to overcome previous challenges in the scope of the role (making it U.S. specific only) and it will be important to prioritize team building as a result of recent turnover. This position will work collaboratively with the Director of Global People. Join us in creating an inclusive workplace where everyone feels empowered to do their best work.
As Director of U.S. People, you will play a pivotal role in shaping and enhancing the workplace experience for THL’s U.S.-based employees, while ensuring compliance with applicable legal requirements, and fostering a culture consistent with THL’s values. The successful candidate must have experience leading a team of direct reports at a multi-state, national organization and will use that experience to lead our 6-person team. You also must have previously managed and mentored staff, and worked with external providers such as PEOs and benefits administrators to maximize the services they provide to your organization. You should enjoy leading a team to support the employment relationship, from recruitment to retention, and driving initiatives to optimize organizational performance and effectiveness. You will use your experience to oversee the design, development, implementation, and maintenance of THL’s policies, procedures, and initiatives to ensure the organization has a strong team that is well-trained, motivated, and productive. You should also be process-oriented, love to inspire change within an organization, and thrive in a dynamic setting.
This is a full-time, remote position, reporting directly to the Chief Operating Officer. This position may require domestic travel, equivalent to approximately 2-4 trips per year averaging a week in duration.
We will be holding a webinar on Tuesday, June 25th, 2024 at 5:00 pm PDT/6:00 pm MDT/7:00 pm CDT/8:00 pm EDT for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Katie Scholer, Chief Operating Officer, LaKeisha Arndt, Talent Acquisition Manager, and Vicky Bond, President. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here on our careers page job posting by Wednesday, June 26th. If you register for the webinar, you will receive a copy of the recording once it's been completed.
This position will close on Friday, July 12th, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission below, we do not accept applications through our careers email.
CORE RESPONSIBILITIES
Your responsibilities include but are not limited to:
Build an effective U.S. people operation using your knowledge and experience of federal, state, and local legal requirements in the United States.
Lead and inspire a team accountable for the U.S. employee experience throughout the employment relationship, by providing vision, leadership, coaching, training, and accountability.
Work in partnership with members of the People team to collect data to continue to enhance processes and propose ways to enhance staff experience.
Serve as a trusted advisor and escalation point for complex issues, including compensation, benefits, performance management, and employee relations matters.
Provide guidance and support to managers and employees to resolve conflicts fairly and equitably.
Lead performance management and performance improvement process. Collaborate with and train managers in performance-related systems and support managers to ensure THL has a high-performing staff.
Collaborate with the relevant stakeholders to develop and maintain benchmarks for benefits and compensation. Work with the People team to evaluate existing benefits packages and make recommendations for enhancements to remain competitive in the talent market.
Serve as the architect of THL’s talent pipeline by overseeing the attraction, retention, and development of talent while fostering employee engagement in all of these efforts.
Counsel, coach, and train THL leadership and management on people and culture matters to ensure we are thinking about our needs in an open-minded, inclusive way that will build and sustain a healthy and diverse organization.
In collaboration with the Legal team, and any potential PEO, ensure THL complies with federal, state, and local requirements, e.g., sick and family leave, OSHA, Title VII, wage and hour requirements, ERISA, etc.
Collaborate with internal stakeholders to embed THL’s values into all aspects of Global and U.S. People operations, from recruitment to employee development to the end of the employee/employer relationship.
Strategize and collaborate with cross-functional teams, including Finance, Legal, and IT, to align People Operations initiatives with broader organizational objectives and priorities.
Identify opportunities to streamline People Operations processes and enhance operational efficiency. Implement best practices and tools to automate routine tasks, reduce administrative burden, and improve the overall employee experience.
Effectively manage their team’s budget to ensure optimal allocation of resources in support of organizational goals and priorities.
Perform other duties as assigned.
REQUIRED SKILLS
Minimum of 7+ years of progressive experience within a comprehensive people operations leadership role encompassing all facets of the human resource function including talent acquisition, learning and development, employee relations, performance management, compensation and benefits, employee engagement, and compliance, including experience with PEOs.
Proven ability to lead, inspire, and develop teams, providing vision, coaching, training, and accountability to ensure high performance and engagement.
Thorough understanding of federal, state, and local employment laws, EEO, OSHA, and other regulatory requirements. Ability to implement legal advice while ensuring compliance and confidentiality.
Demonstrated expertise in navigating complex issues, identifying root causes, and developing effective solutions. Strong conflict resolution skills to address employee relations matters constructively.
Ability to think strategically and align initiatives with organizational goals and priorities, ensuring a holistic approach to talent management and development.
A systems-based mindset with the ability to drive and manage change initiatives effectively, including process improvements, automation, and organizational transformations.
Commitment to creating an inclusive and equitable workplace environment. Ability to embed THL’s values into all aspects of people operations.
Excellent collaborative and interpersonal skills, with the ability to communicate effectively across diverse cultural and geographic contexts.
Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone call)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Each stage is expected to last a week or two on average. For full details of our recruitment process please review this document .
Compensation and Benefits
The compensation range for this role is $102,195 - $124,906 USD . At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
OREGON YOUTH AUTHORITY
Office Specialist 2 - Hiring Support
Grants Pass – Rogue Valley Youth Correctional Facility
Join the dynamic team at Rogue Valley Youth Correctional Facility, within the Oregon Youth Authority, as a permanent, full-time Hiring Support Specialist. In this crucial role, you will be responsible for providing exceptional support services to the administrative offices of Rogue Valley Youth Correctional Facility. We seek a talented individual with excellent communication skills, a robust work ethic, keen attention to detail, and the ability to thrive both in a collaborative team setting and when working independently.
If you are ready to make a positive impact on the lives of young individuals and contribute to a transformative environment, we encourage you to apply today and be a part of our dedicated team at Rogue Valley Youth Correctional Facility.
A Day in the Life:
Provide hiring support by working with hiring managers to set up interviews.
Sends and collects paperwork from candidates moving forward in the hiring process and schedules drug tests and fingerprinting for candidates.
Tracks hiring documents and processes and completes hiring packets.
Provide backup support to the Executive Support Specialist with shift bids and as needed.
Provide receptionist duties by greeting, answering questions, and directing visitors to/in the facility.
Receive, screen, and route incoming phone calls.
Sort incoming and distribute incoming mail.
File and maintain youth records.
Provide and maintain effective office procedures and efficient workflow.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions every Wednesday. We can assist you with all your application and agency questions!
Join us every other Wednesday from 11:00am-11:30am.
Click Here to Register for OYA Career Chats!
Additional Information:
This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here .
The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
Tentative Recruitment Schedule:
Interviews July 8, 2024 (in-person interview).
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
For more information please visit www.oregon.gov/oya
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What We Are Looking For:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
Ability to handle sensitive and confidential information properly.
Highly organized.
Self-starter with ability to be solid team player.
Demonstrated experience working alone as well as within a team, successfully adding to a positive team environment.
Demonstrated skill in accuracy and strong attention to detail.
Excellent written and oral communications skills, as assessed in your application materials and interview.
High standards of professionalism, ethics, and integrity.
How to apply:
Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position and how you meet the minimum qualifications and any or all the desired attributes.
Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTER REQUIRED: Include a cover letter providing in-depth details about how your experience, skills, and/or knowledge that align with the desired attributes for the position. Use headers for each attribute you meet. Limit the cover letter to no more than 2 pages. Ensure the document is in PDF format for accessibility.
Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable.
Working Conditions:
Rogue Valley YCF is a tobacco-free environment.
This position will involve daily face-to-face contact with adjudicated and convicted youth. These youth may engage in verbally and physically aggressive or assaultive behavior.
Deals with verbal abuse from visitors by phone or face-to-face.
Facilities require 24-hour a day/7-day per week staffing. Weekend/holiday work may be required. Periodic or frequent mandatory overtime may be required with minimal notice.
Staff is expected to work during inclement weather.
This position is located in a close custody facility which requires, as a primary responsibility, strict adherence by each employee to security measures at all times to ensure the custody, control, and supervision of your offenders. This includes rule enforcement and potential hostage situations.
General staff and youth safety is an agency priority requiring vigilance and attention to policy and protocol.
Must be able to sit, stand, and lift up to 50lbs.
Additional Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?
For questions about the job announcement, email O YAjobs@oya.oregon.gov
Jun 17, 2024
Full time
OREGON YOUTH AUTHORITY
Office Specialist 2 - Hiring Support
Grants Pass – Rogue Valley Youth Correctional Facility
Join the dynamic team at Rogue Valley Youth Correctional Facility, within the Oregon Youth Authority, as a permanent, full-time Hiring Support Specialist. In this crucial role, you will be responsible for providing exceptional support services to the administrative offices of Rogue Valley Youth Correctional Facility. We seek a talented individual with excellent communication skills, a robust work ethic, keen attention to detail, and the ability to thrive both in a collaborative team setting and when working independently.
If you are ready to make a positive impact on the lives of young individuals and contribute to a transformative environment, we encourage you to apply today and be a part of our dedicated team at Rogue Valley Youth Correctional Facility.
A Day in the Life:
Provide hiring support by working with hiring managers to set up interviews.
Sends and collects paperwork from candidates moving forward in the hiring process and schedules drug tests and fingerprinting for candidates.
Tracks hiring documents and processes and completes hiring packets.
Provide backup support to the Executive Support Specialist with shift bids and as needed.
Provide receptionist duties by greeting, answering questions, and directing visitors to/in the facility.
Receive, screen, and route incoming phone calls.
Sort incoming and distribute incoming mail.
File and maintain youth records.
Provide and maintain effective office procedures and efficient workflow.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions every Wednesday. We can assist you with all your application and agency questions!
Join us every other Wednesday from 11:00am-11:30am.
Click Here to Register for OYA Career Chats!
Additional Information:
This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here .
The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
Tentative Recruitment Schedule:
Interviews July 8, 2024 (in-person interview).
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
For more information please visit www.oregon.gov/oya
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What We Are Looking For:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
Ability to handle sensitive and confidential information properly.
Highly organized.
Self-starter with ability to be solid team player.
Demonstrated experience working alone as well as within a team, successfully adding to a positive team environment.
Demonstrated skill in accuracy and strong attention to detail.
Excellent written and oral communications skills, as assessed in your application materials and interview.
High standards of professionalism, ethics, and integrity.
How to apply:
Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position and how you meet the minimum qualifications and any or all the desired attributes.
Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTER REQUIRED: Include a cover letter providing in-depth details about how your experience, skills, and/or knowledge that align with the desired attributes for the position. Use headers for each attribute you meet. Limit the cover letter to no more than 2 pages. Ensure the document is in PDF format for accessibility.
Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable.
Working Conditions:
Rogue Valley YCF is a tobacco-free environment.
This position will involve daily face-to-face contact with adjudicated and convicted youth. These youth may engage in verbally and physically aggressive or assaultive behavior.
Deals with verbal abuse from visitors by phone or face-to-face.
Facilities require 24-hour a day/7-day per week staffing. Weekend/holiday work may be required. Periodic or frequent mandatory overtime may be required with minimal notice.
Staff is expected to work during inclement weather.
This position is located in a close custody facility which requires, as a primary responsibility, strict adherence by each employee to security measures at all times to ensure the custody, control, and supervision of your offenders. This includes rule enforcement and potential hostage situations.
General staff and youth safety is an agency priority requiring vigilance and attention to policy and protocol.
Must be able to sit, stand, and lift up to 50lbs.
Additional Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?
For questions about the job announcement, email O YAjobs@oya.oregon.gov
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA 98663
Clark College is currently accepting applications for a full-time, permanent classified Office Assistant 3 in the Tutoring Center. Under general supervision, this position serves as the primary point of contact and independently performs a variety of complex clerical projects and assignments and responds to inquires requiring substantive knowledge of office/departmental policies and procedures. Weekly hours will be divided between various tutoring centers. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Monitor the front desk and assist students with checking in, setting appointments, and using resources (computers, printers, books, etc.).
Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures, and department services; answer telephones; receive and refer visitors.
Maintain regular communication with Program Manager and Program Support Supervisor about center activities; provide direction to part-time and student employees.
Review documents, records, or applications for completeness, accuracy, and compliance with rules; determine and explain action necessary to achieve compliance or approval.
Compose office correspondence such as requests for documentation and respond to requests for information; devise, evaluate and revise forms for internal use.
Prepare or assist in the preparation, compilation, and coordination of reports and records.
Order, receive and maintain inventory.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High school diploma or equivalent.
Two (2) years of clerical experience in a fast-paced environment.
Experience working in a tutoring center or knowledge of tutoring practices.
Experience using Microsoft Office Suite, including MS Word, Excel, Outlook.
Flexible schedule, including some weekday evening (until 6:00 pm) and Saturday hours.
JOB READINESS/WORKING CONDITIONS:
Excellent written and oral communication skills to effectively communicate with diverse groups and individuals.
High level of professional judgement and discretion.
Excellent communication, organizational and interpersonal skills.
Ability to be self-directed and work independently in a team environment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $3,028-$3,999/month | Step A-M (commensurate with qualifications and experience) | Range: 34| Code: 100J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., July 8, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources June 14, 2024 24-00084
Jun 17, 2024
Full time
Clark College is currently accepting applications for a full-time, permanent classified Office Assistant 3 in the Tutoring Center. Under general supervision, this position serves as the primary point of contact and independently performs a variety of complex clerical projects and assignments and responds to inquires requiring substantive knowledge of office/departmental policies and procedures. Weekly hours will be divided between various tutoring centers. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Monitor the front desk and assist students with checking in, setting appointments, and using resources (computers, printers, books, etc.).
Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures, and department services; answer telephones; receive and refer visitors.
Maintain regular communication with Program Manager and Program Support Supervisor about center activities; provide direction to part-time and student employees.
Review documents, records, or applications for completeness, accuracy, and compliance with rules; determine and explain action necessary to achieve compliance or approval.
Compose office correspondence such as requests for documentation and respond to requests for information; devise, evaluate and revise forms for internal use.
Prepare or assist in the preparation, compilation, and coordination of reports and records.
Order, receive and maintain inventory.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High school diploma or equivalent.
Two (2) years of clerical experience in a fast-paced environment.
Experience working in a tutoring center or knowledge of tutoring practices.
Experience using Microsoft Office Suite, including MS Word, Excel, Outlook.
Flexible schedule, including some weekday evening (until 6:00 pm) and Saturday hours.
JOB READINESS/WORKING CONDITIONS:
Excellent written and oral communication skills to effectively communicate with diverse groups and individuals.
High level of professional judgement and discretion.
Excellent communication, organizational and interpersonal skills.
Ability to be self-directed and work independently in a team environment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $3,028-$3,999/month | Step A-M (commensurate with qualifications and experience) | Range: 34| Code: 100J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., July 8, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources June 14, 2024 24-00084
The salary listed above includes the 3% pay increase that goes into effect on July 1, 2024.
Keeping Washington Clean and Evergreen The Environmental Assessment Program (EAP) within the Department of Ecology is looking to fill the Western Operations Section, Freshwater Monitoring Unit Supervisor (WMS Band 1) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. In this key leadership position, you will contribute to the agency and program missions by managing and directing the Freshwater Monitoring Unit (FMU), which conducts water quality and quantity (streamflow) monitoring studies for the state. In this role, you will lead a dedicated team of hydrologists, research scientists, and engineer technicians responsible for developing and implementing scientifically credible, well-coordinated monitoring programs designed to meet multiple agency objectives involving the management and regulation of state freshwater resources. You will face new challenges and opportunities on a regular basis, and be part of a very dynamic team that enjoys doing their part to protect the rivers and streams of Washington. If you thrive in a collaborative environment, value high quality science, and enjoy being in a leadership role, then please apply! Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: The Environmental Assessment Program provides a range of scientific, monitoring, laboratory, and quality assurance services. Its mission is to measure, assess and communicate environmental conditions in Washington State. This position is one of three-unit supervisors that report to the Western Operations Section (WOS) WMS2 Manager, and manages and directs the Freshwater Monitoring Unit staff. Tele-work options for this position: This position will have flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint. This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled; we will review applications on June 24, 2024. In order to be considered, please submit an application on or before June 23, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this role, you will direct work activities in freshwater monitoring as well as participate in policy and program development of applied environmental monitoring design activities. This position is critical to the agency’s understanding of our freshwater resources and is responsible for ensuring that staff findings are scientifically defensible. You will represent Ecology’s freshwater interests when meeting with local government, state and federal agencies, business, industry, conservation districts and tribes regarding status and trends of surface water quality and streamflow conditions in Washington State. What you will do:
Plan, organize and direct the work of a 14-person team of surface water hydrologists, research scientists, and engineer technicians.
Develop unit goals and objectives and communicate staff's recommendations to program leadership.
Manage the recruiting and hiring of staff, and support staff's learning and development.
Manage the unit budget and monitor expenditures.
Assure the timely completion of required or appropriate scientific reports, technical publications, Environmental Indicators, and other required products.
Assure the long-term storage, archival, maintenance, and public access of quality assured freshwater monitoring data.
Serve as lead contact for policy and program development for the FMU (on related water quality and streamflow issues) and serve as a program liaison on inter-program and inter-agency work groups; and coordinate with relevant governmental, professional, and industry officials.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of nine years of experience and/or education, as listed below.
Experience : P rofessional research or work experience in watershed management, watershed health, water quality monitoring, water quality assessment, groundwater monitoring, or similar environmental field.
Education: With a major study in a natural science field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations: College credit hours or degree – as listed above.
Years of required experience – as listed above.
Combination 1; No college credit hours or degree; 9 years of experience.
Combination 2; 30-59 semester or 45-89 quarter credits; 8 years of experience.
Combination 3; 60-89 semester or 90-134 quarter credits (AA degree); 7 years of experience.
Combination 4; 90-119 semester or 135-179 quarter credits; 6 years of experience.
Combination 5; A Bachelor's Degree; 5 years of experience.
Combination 6; A Master's Degree; 3 years of experience.
Combination 7; A Ph.D. 2 years of experience.
For all education levels, knowledge of and demonstrated experience with the following is required:
The body of principles, practices, and methods in the specialty field of natural science; statistical theory and techniques; research design and methods; logic and grammar, advanced methods of problem solving; purposes and objectives of agency scientific programs and activities.
Experience with surface water quality monitoring and streamflow gaging.
Physical, biological and natural sciences related to quantity, quality, development, and monitoring of surface water.
Basic computer science; field sampling designs, mapping, instrumentation techniques.
Education or experience in management and supervision.
Ability to: reason logically, draw valid conclusions and make appropriate recommendations; gather and analyze data; participate in conferences and interviews; communicate verbally and in writing effectively; establish and maintain effective working relationships.
Knowledge of the principles of management as applied in a scientific work environment, including familiarity with environmental monitoring and assessment methods.
Special Requirements/Conditions of Employment:
Must obtain and maintain a valid driver's license.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Demonstrated skill in writing clear technical reports.
Ability to deliver oral presentations on technical subject-matter.
GIS mapping skills.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Stacy Polkowske at Stacy.Polkowske@ecy.wa.gov Please do not contact Stacy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384 . Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Jun 14, 2024
Full time
The salary listed above includes the 3% pay increase that goes into effect on July 1, 2024.
Keeping Washington Clean and Evergreen The Environmental Assessment Program (EAP) within the Department of Ecology is looking to fill the Western Operations Section, Freshwater Monitoring Unit Supervisor (WMS Band 1) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. In this key leadership position, you will contribute to the agency and program missions by managing and directing the Freshwater Monitoring Unit (FMU), which conducts water quality and quantity (streamflow) monitoring studies for the state. In this role, you will lead a dedicated team of hydrologists, research scientists, and engineer technicians responsible for developing and implementing scientifically credible, well-coordinated monitoring programs designed to meet multiple agency objectives involving the management and regulation of state freshwater resources. You will face new challenges and opportunities on a regular basis, and be part of a very dynamic team that enjoys doing their part to protect the rivers and streams of Washington. If you thrive in a collaborative environment, value high quality science, and enjoy being in a leadership role, then please apply! Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: The Environmental Assessment Program provides a range of scientific, monitoring, laboratory, and quality assurance services. Its mission is to measure, assess and communicate environmental conditions in Washington State. This position is one of three-unit supervisors that report to the Western Operations Section (WOS) WMS2 Manager, and manages and directs the Freshwater Monitoring Unit staff. Tele-work options for this position: This position will have flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint. This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change. Application Timeline: This position will remain open until filled; we will review applications on June 24, 2024. In order to be considered, please submit an application on or before June 23, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In this role, you will direct work activities in freshwater monitoring as well as participate in policy and program development of applied environmental monitoring design activities. This position is critical to the agency’s understanding of our freshwater resources and is responsible for ensuring that staff findings are scientifically defensible. You will represent Ecology’s freshwater interests when meeting with local government, state and federal agencies, business, industry, conservation districts and tribes regarding status and trends of surface water quality and streamflow conditions in Washington State. What you will do:
Plan, organize and direct the work of a 14-person team of surface water hydrologists, research scientists, and engineer technicians.
Develop unit goals and objectives and communicate staff's recommendations to program leadership.
Manage the recruiting and hiring of staff, and support staff's learning and development.
Manage the unit budget and monitor expenditures.
Assure the timely completion of required or appropriate scientific reports, technical publications, Environmental Indicators, and other required products.
Assure the long-term storage, archival, maintenance, and public access of quality assured freshwater monitoring data.
Serve as lead contact for policy and program development for the FMU (on related water quality and streamflow issues) and serve as a program liaison on inter-program and inter-agency work groups; and coordinate with relevant governmental, professional, and industry officials.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of nine years of experience and/or education, as listed below.
Experience : P rofessional research or work experience in watershed management, watershed health, water quality monitoring, water quality assessment, groundwater monitoring, or similar environmental field.
Education: With a major study in a natural science field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations: College credit hours or degree – as listed above.
Years of required experience – as listed above.
Combination 1; No college credit hours or degree; 9 years of experience.
Combination 2; 30-59 semester or 45-89 quarter credits; 8 years of experience.
Combination 3; 60-89 semester or 90-134 quarter credits (AA degree); 7 years of experience.
Combination 4; 90-119 semester or 135-179 quarter credits; 6 years of experience.
Combination 5; A Bachelor's Degree; 5 years of experience.
Combination 6; A Master's Degree; 3 years of experience.
Combination 7; A Ph.D. 2 years of experience.
For all education levels, knowledge of and demonstrated experience with the following is required:
The body of principles, practices, and methods in the specialty field of natural science; statistical theory and techniques; research design and methods; logic and grammar, advanced methods of problem solving; purposes and objectives of agency scientific programs and activities.
Experience with surface water quality monitoring and streamflow gaging.
Physical, biological and natural sciences related to quantity, quality, development, and monitoring of surface water.
Basic computer science; field sampling designs, mapping, instrumentation techniques.
Education or experience in management and supervision.
Ability to: reason logically, draw valid conclusions and make appropriate recommendations; gather and analyze data; participate in conferences and interviews; communicate verbally and in writing effectively; establish and maintain effective working relationships.
Knowledge of the principles of management as applied in a scientific work environment, including familiarity with environmental monitoring and assessment methods.
Special Requirements/Conditions of Employment:
Must obtain and maintain a valid driver's license.
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Demonstrated skill in writing clear technical reports.
Ability to deliver oral presentations on technical subject-matter.
GIS mapping skills.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Stacy Polkowske at Stacy.Polkowske@ecy.wa.gov Please do not contact Stacy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384 . Note: This recruitment may be used to fill other positions of the same job classification across the agency.
POSITION SUMMARY
CAFF has grown in size over the past few years and refined its focus on communities of farmers it aims to serve. This position will develop trainings and processes for staff to build a shared understanding of the organization’s mission, vision, and core values and support staff in their efforts to build an anti-racist organization; this work includes efforts to serve an increasingly racially diverse farmer base, as well as advance conversations around racial justice with our white and Black Indigenous and People of Color (BIPOC) members. The Equity Associate Director will serve on the CAFF Leadership Team and work to support the implementation of our 5-year strategic plan and the transformation of organizational culture in alignment with our organizational core values and capacities. This position will work closely with Program Directors to adapt programs to best support underserved farmers. The preferred candidate comes with experience supporting organizations through similar processes.
In 2020, after an extensive discussion and reflection process, CAFF affirmed justice and equity as a core value, and a commitment to better serve the needs of BIPOC farmers. In 2021, we developed and adopted a Racial Equity Action Plan, with a particular focus on growing our capacity to serve Spanish-speaking Latino/a/x/é (Latinx) farmers. Since that intensive process, many new staff have joined the organization, and CAFF needs to collectively hold a clear and shared plan moving forward. The position will facilitate CAFF’s internal staff-led Justice & Equity Committee as an organizational accountability structure and learning space, and support any other affinity or aligned internal spaces. The position will supervise the Bilingual Communications & Farmer Engagement Co-Director whom we are also currently hiring for — please see the listing for that position at caff.org/jobs-at-caff .
The position is preferred in Northern California, given frequent trips to Davis and proximity to staff. Additional travel will be required throughout California to support staff and attend two annual in-person retreats.
MAJOR DUTIES AND RESPONSIBILITIES
Essential responsibilities include, but are not limited to:
% Time — Description
35% — Lead Organizational Implementation of Justice & Equity
Provide overall leadership on justice and equity topics by facilitating ongoing staff learning through internal curriculum development and staff-wide trainings
Provide ongoing support to Program Directors to implement justice and equity in team (program, project, initiative) plans
Support audit of CAFF operations, policies, and procedures to uplift stated goals with the Human Resources Manager
Bridge different perspectives and experiences within the organization to ensure organizational accountability and healthy communication across staff and teams
Partner with Bilingual Communications & Farmer Engagement Co-Director to enhance Latinx organizational structures and processes to support staff
Supervise Bilingual Communications & Farmer Engagement Co-Director
Provide support and allyship for Latinx staff in advancing the cultural and linguistic needs of Latinx farmers
Lead fundraising for justice & equity-related projects and trainings at CAFF
35% — Facilitate Strategic Assessment, Planning & Partnerships
Revisit existing Racial Equity Action Plan, update organizational survey, analyze survey, and share summary of findings
Support assessment of partner technical assistance hub for Latinx-serving TA providers across the state
Engage colleagues in other organizations in ongoing peer learning and mutual support around organizational equity work, as appropriate
Conduct landscape analysis of Latino farmer-serving organizations with partners, including who is providing what support in particular regions of the state, how they are providing, and where needs remain
Facilitate the organization-wide process for evaluating progress towards or changes needed on annual goals
Support program directors with annual goal-setting and team planning activities, including how to best serve Spanish speaking farmers
Lead development and design of CAFF annual report, in coordination with Communications and Fundraising Team
15% — Support Farmer Accountability & Engagement
Support and enhance annual or bi-annual farmer listening and accountability process, partnering with Policy Director
Maintain and improve farmer compensation guidelines and practices
Recruit, onboard, and support ongoing participation of Latinx farmers in organizational bodies (e.g. ad hoc committees, advisory committees, board of directors, etc.) for organizational accountability
15% — Participate in Organizational Activities
Serve on CAFF’s Operations Team and Management/Leadership Team and lead the Program Facilitation Team and the Justice & Equity Committee
Participate in quarterly program area team meetings (e.g. Farmer Services, Ecological Farming, etc.)
Participate in weekly CAFF all-staff meetings and two retreats or full-day all-staff meetings per year
Participate in local grassroots engagement efforts, including outreach and relationship-building with farmers in your local community
Assist in hosting at least one event as part of the regional gatherings taking place on the final day of the California Small Farm Conference
Represent CAFF by participating in community activities and events as necessary
Participate in other administrative and fundraising tasks as needed
We know it’s impossible to convey every single task for a particular job in one job description. Our hope is that as we work together, and your role evolves over time, we can adjust your job description accordingly
QUALIFICATIONS
Educational and Work Experience
Bachelor’s degree preferred, or equivalent experience
At least 5 years experience working in a similar position, ideally with a nonprofit organization
Experience working with farmers in sustainable agriculture, or related fields preferred
Experience working in Latinx cultural communities is preferred
Experience in mediation, conflict resolution, and building organizational accountability are preferred
Demonstrated ability to create processes to advance justice and equity goals is preferred
Knowledge, Skills, and Abilities
Leadership experience within a non-profit setting
Experience with team building in a virtual/hybrid work environment
Skilled at facilitating conversations around racial equity
Strong understanding of what racial equity looks like in organizational practice
Strong attention to detail and accuracy
Strong organizational skills with an ability to handle competing demands
Effective English language written and oral communication skills
Proficient in Spanish language written and oral communication skills is preferred
Ability to work independently and remotely if necessary
Strong computer skills, including above-average knowledge of Microsoft Office applications, Google Workspace, and WordPress or similar
Demonstrated ability to effectively work with and support diverse team members through your understanding of self, language, culture, and community
Familiarity with and enthusiasm for social media platforms: WhatsApp, Facebook, Instagram, Twitter, YouTube
Willing to listen and able to maintain strict confidentiality
Desired experience: Salesforce and Adobe Creative Cloud
Physical Abilities
Ability to sit for long periods of time working at a computer
Ability to travel to different regions of the state
CAFF’s policy is that all persons are entitled to equal employment opportunities regardless of race, color, religion, gender, marital status, or sexual orientation. We strongly encourage those from diverse backgrounds and from historically underserved communities to apply.
TO APPLY:
Interested applicants should submit a cover letter, resume, and sample of your work that you feel is relevant to this position with the subject line “Equity Associate Director” to jobs@caff.org by June 30, 2024 . Reference requests will be made further along in the application process.
Jun 14, 2024
Full time
POSITION SUMMARY
CAFF has grown in size over the past few years and refined its focus on communities of farmers it aims to serve. This position will develop trainings and processes for staff to build a shared understanding of the organization’s mission, vision, and core values and support staff in their efforts to build an anti-racist organization; this work includes efforts to serve an increasingly racially diverse farmer base, as well as advance conversations around racial justice with our white and Black Indigenous and People of Color (BIPOC) members. The Equity Associate Director will serve on the CAFF Leadership Team and work to support the implementation of our 5-year strategic plan and the transformation of organizational culture in alignment with our organizational core values and capacities. This position will work closely with Program Directors to adapt programs to best support underserved farmers. The preferred candidate comes with experience supporting organizations through similar processes.
In 2020, after an extensive discussion and reflection process, CAFF affirmed justice and equity as a core value, and a commitment to better serve the needs of BIPOC farmers. In 2021, we developed and adopted a Racial Equity Action Plan, with a particular focus on growing our capacity to serve Spanish-speaking Latino/a/x/é (Latinx) farmers. Since that intensive process, many new staff have joined the organization, and CAFF needs to collectively hold a clear and shared plan moving forward. The position will facilitate CAFF’s internal staff-led Justice & Equity Committee as an organizational accountability structure and learning space, and support any other affinity or aligned internal spaces. The position will supervise the Bilingual Communications & Farmer Engagement Co-Director whom we are also currently hiring for — please see the listing for that position at caff.org/jobs-at-caff .
The position is preferred in Northern California, given frequent trips to Davis and proximity to staff. Additional travel will be required throughout California to support staff and attend two annual in-person retreats.
MAJOR DUTIES AND RESPONSIBILITIES
Essential responsibilities include, but are not limited to:
% Time — Description
35% — Lead Organizational Implementation of Justice & Equity
Provide overall leadership on justice and equity topics by facilitating ongoing staff learning through internal curriculum development and staff-wide trainings
Provide ongoing support to Program Directors to implement justice and equity in team (program, project, initiative) plans
Support audit of CAFF operations, policies, and procedures to uplift stated goals with the Human Resources Manager
Bridge different perspectives and experiences within the organization to ensure organizational accountability and healthy communication across staff and teams
Partner with Bilingual Communications & Farmer Engagement Co-Director to enhance Latinx organizational structures and processes to support staff
Supervise Bilingual Communications & Farmer Engagement Co-Director
Provide support and allyship for Latinx staff in advancing the cultural and linguistic needs of Latinx farmers
Lead fundraising for justice & equity-related projects and trainings at CAFF
35% — Facilitate Strategic Assessment, Planning & Partnerships
Revisit existing Racial Equity Action Plan, update organizational survey, analyze survey, and share summary of findings
Support assessment of partner technical assistance hub for Latinx-serving TA providers across the state
Engage colleagues in other organizations in ongoing peer learning and mutual support around organizational equity work, as appropriate
Conduct landscape analysis of Latino farmer-serving organizations with partners, including who is providing what support in particular regions of the state, how they are providing, and where needs remain
Facilitate the organization-wide process for evaluating progress towards or changes needed on annual goals
Support program directors with annual goal-setting and team planning activities, including how to best serve Spanish speaking farmers
Lead development and design of CAFF annual report, in coordination with Communications and Fundraising Team
15% — Support Farmer Accountability & Engagement
Support and enhance annual or bi-annual farmer listening and accountability process, partnering with Policy Director
Maintain and improve farmer compensation guidelines and practices
Recruit, onboard, and support ongoing participation of Latinx farmers in organizational bodies (e.g. ad hoc committees, advisory committees, board of directors, etc.) for organizational accountability
15% — Participate in Organizational Activities
Serve on CAFF’s Operations Team and Management/Leadership Team and lead the Program Facilitation Team and the Justice & Equity Committee
Participate in quarterly program area team meetings (e.g. Farmer Services, Ecological Farming, etc.)
Participate in weekly CAFF all-staff meetings and two retreats or full-day all-staff meetings per year
Participate in local grassroots engagement efforts, including outreach and relationship-building with farmers in your local community
Assist in hosting at least one event as part of the regional gatherings taking place on the final day of the California Small Farm Conference
Represent CAFF by participating in community activities and events as necessary
Participate in other administrative and fundraising tasks as needed
We know it’s impossible to convey every single task for a particular job in one job description. Our hope is that as we work together, and your role evolves over time, we can adjust your job description accordingly
QUALIFICATIONS
Educational and Work Experience
Bachelor’s degree preferred, or equivalent experience
At least 5 years experience working in a similar position, ideally with a nonprofit organization
Experience working with farmers in sustainable agriculture, or related fields preferred
Experience working in Latinx cultural communities is preferred
Experience in mediation, conflict resolution, and building organizational accountability are preferred
Demonstrated ability to create processes to advance justice and equity goals is preferred
Knowledge, Skills, and Abilities
Leadership experience within a non-profit setting
Experience with team building in a virtual/hybrid work environment
Skilled at facilitating conversations around racial equity
Strong understanding of what racial equity looks like in organizational practice
Strong attention to detail and accuracy
Strong organizational skills with an ability to handle competing demands
Effective English language written and oral communication skills
Proficient in Spanish language written and oral communication skills is preferred
Ability to work independently and remotely if necessary
Strong computer skills, including above-average knowledge of Microsoft Office applications, Google Workspace, and WordPress or similar
Demonstrated ability to effectively work with and support diverse team members through your understanding of self, language, culture, and community
Familiarity with and enthusiasm for social media platforms: WhatsApp, Facebook, Instagram, Twitter, YouTube
Willing to listen and able to maintain strict confidentiality
Desired experience: Salesforce and Adobe Creative Cloud
Physical Abilities
Ability to sit for long periods of time working at a computer
Ability to travel to different regions of the state
CAFF’s policy is that all persons are entitled to equal employment opportunities regardless of race, color, religion, gender, marital status, or sexual orientation. We strongly encourage those from diverse backgrounds and from historically underserved communities to apply.
TO APPLY:
Interested applicants should submit a cover letter, resume, and sample of your work that you feel is relevant to this position with the subject line “Equity Associate Director” to jobs@caff.org by June 30, 2024 . Reference requests will be made further along in the application process.
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $28.03 - $35.55 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Perform accounting functions to assist the department in timely and accurate financial reporting and control of assets.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Sort incoming department mail.
Endorse and summarize incoming checks; pass to AP Specialist for desktop deposit.
Record daily auto-deposits & incoming ACH bank activity.
Upload outgoing positive pay lists/EFTs to bank website.
Record 340B receivables.
Reconcile prepaid incentives and other balance sheet accounts monthly.
Cross train with staff accountant to perform subcontractor activity posting for County and Medi-Cal Waiver invoicing of home-based case management program.
Cross train staff accountant to perform general accountant duties.
Assist Accounting Manager with duties and tasks as identified.
Assist with accounting software implementations.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Associate degree is required; Bachelor’s degree preferred.
A minimum of 4 years accounting experience required.
Nonprofit accounting experience is a plus
Proficient in use of MS Excel, Word and MIP Fund Accounting or a similar nonprofit financial accounting system is required.
Experience in healthcare industry is a plus.
Knowledge of Generally Accepted Accounting Principles.
Ability to:
Organize, prioritize and maintain multiple projects simultaneously.
Develop systems and procedures to facilitate the completion of projects and tasks.
Communicate effectively, persuasively, and professionally both verbally and in writing.
Work independently and collaboratively.
Work effectively under pressure.
Follow timelines and adhere to strict deadlines.
Be attentive to details.
Perform auditing functions.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.
COVID vaccination and booster required or medical/religious accommodations.
Equal Opportunity Employer: minority/female/transgender/disability/veteran.
Jun 14, 2024
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $28.03 - $35.55 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Perform accounting functions to assist the department in timely and accurate financial reporting and control of assets.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Sort incoming department mail.
Endorse and summarize incoming checks; pass to AP Specialist for desktop deposit.
Record daily auto-deposits & incoming ACH bank activity.
Upload outgoing positive pay lists/EFTs to bank website.
Record 340B receivables.
Reconcile prepaid incentives and other balance sheet accounts monthly.
Cross train with staff accountant to perform subcontractor activity posting for County and Medi-Cal Waiver invoicing of home-based case management program.
Cross train staff accountant to perform general accountant duties.
Assist Accounting Manager with duties and tasks as identified.
Assist with accounting software implementations.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Associate degree is required; Bachelor’s degree preferred.
A minimum of 4 years accounting experience required.
Nonprofit accounting experience is a plus
Proficient in use of MS Excel, Word and MIP Fund Accounting or a similar nonprofit financial accounting system is required.
Experience in healthcare industry is a plus.
Knowledge of Generally Accepted Accounting Principles.
Ability to:
Organize, prioritize and maintain multiple projects simultaneously.
Develop systems and procedures to facilitate the completion of projects and tasks.
Communicate effectively, persuasively, and professionally both verbally and in writing.
Work independently and collaboratively.
Work effectively under pressure.
Follow timelines and adhere to strict deadlines.
Be attentive to details.
Perform auditing functions.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.
COVID vaccination and booster required or medical/religious accommodations.
Equal Opportunity Employer: minority/female/transgender/disability/veteran.
Oregon Health Authority
Salem or Portland, Oregon (Hybrid)
Do you have experience supporting the implementation of contracts and programs at the community, state, or national level? Do you enjoy interacting with internal and external partners and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Contract Support provides administrative support for the Contracts and Fiscal Operations staff and managers. This role is crucial to ensuring efficient and effective operations within the Medicaid Division, Fiscal Operations and Contracts Team, and the Strategic Operations and Improvement team. Successful candidates will support the implementation of vital healthcare programs, directly impacting health equity and outcomes for diverse communities across Oregon. This role interacts with internal and external partners to streamline processes and enhance program delivery. Key responsibilities include maintaining filing systems, scheduling meetings, updating Outlook calendars, and drafting correspondence. The role also involves organizing team activities, tracking, and scheduling services, and developing procedures to ensure efficient operations. The role also requires data compilation and report generation, composing and proofreading documents, and collaborating with team members to support various administrative tasks.
Customer Service Coordinator provides essential administrative support for the Workforce Development, Equity and Administrative Services unit, which engages and supports Medicaid Division staff and managers. This role coordinates activities to ensure a smooth flow of services and operations which may include document generation, data tracking, scheduling, travel arrangements, and performing critical tasks related to employee recruitment, onboarding and offboarding.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Desired Attributes
Experience in working with Coordinated Care Organizations or other managed care entities, especially as it relates to equitable access to supports and services.
Ability to explain and offer expert level technical assistance on rules, policy, and procedures.
Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet.
Demonstrates skills in the following areas:
Constructive and Collaborative Working Relationships
Customer Service and Person-centered Engagement
Critical Decision-making and Problem-solving
Project Coordination and Monitoring
Workload Planning & Prioritization
Team Collaboration & Group Facilitation
Written and oral communication, including preparation of reports and presentations.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-159150
Application Deadline: 06/23/2024
Salary Range: $3,477 - $4,755
Jun 13, 2024
Full time
Do you have experience supporting the implementation of contracts and programs at the community, state, or national level? Do you enjoy interacting with internal and external partners and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Contract Support provides administrative support for the Contracts and Fiscal Operations staff and managers. This role is crucial to ensuring efficient and effective operations within the Medicaid Division, Fiscal Operations and Contracts Team, and the Strategic Operations and Improvement team. Successful candidates will support the implementation of vital healthcare programs, directly impacting health equity and outcomes for diverse communities across Oregon. This role interacts with internal and external partners to streamline processes and enhance program delivery. Key responsibilities include maintaining filing systems, scheduling meetings, updating Outlook calendars, and drafting correspondence. The role also involves organizing team activities, tracking, and scheduling services, and developing procedures to ensure efficient operations. The role also requires data compilation and report generation, composing and proofreading documents, and collaborating with team members to support various administrative tasks.
Customer Service Coordinator provides essential administrative support for the Workforce Development, Equity and Administrative Services unit, which engages and supports Medicaid Division staff and managers. This role coordinates activities to ensure a smooth flow of services and operations which may include document generation, data tracking, scheduling, travel arrangements, and performing critical tasks related to employee recruitment, onboarding and offboarding.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Desired Attributes
Experience in working with Coordinated Care Organizations or other managed care entities, especially as it relates to equitable access to supports and services.
Ability to explain and offer expert level technical assistance on rules, policy, and procedures.
Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet.
Demonstrates skills in the following areas:
Constructive and Collaborative Working Relationships
Customer Service and Person-centered Engagement
Critical Decision-making and Problem-solving
Project Coordination and Monitoring
Workload Planning & Prioritization
Team Collaboration & Group Facilitation
Written and oral communication, including preparation of reports and presentations.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-159150
Application Deadline: 06/23/2024
Salary Range: $3,477 - $4,755
We’re Hiring!
Donor Services Associate
Location of Position: Marin Headlands, Sausalito, California
Reports to : Donor Services Manager
Position Classification & Expected Hours of Work, and Travel:
This is a full time, hourly, nonexempt position.
Regular onsite work is required. This is not a hybrid position.
Evening and weekend work may be required as job duties demand.
Occasional travel might be expected for this position.
Compensation Range: $26.00/hr. - $30.00/hr.
Benefits: Full Benefits:
Generous time off policies, including Holidays, Sick, and Vacation.
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary:
The Donor Services Associate provides database, administrative, logistical, and data entry support to the Donor Services department.
Essential Functions:
Gift Processing: 45%
Performs daily data entry of incoming gifts from external sources with timeliness, accuracy, and attention to detail for accurate data reporting.
Processes payment types including checks, cash, credit cards, wire transfers, stock, payroll deductions, matching gifts, in-kind donations, and internal transfers.
Ensures that contributions are entered according to donor designation and other information vital for recognition and stewardship.
Produce letters and gift receipts for a variety of gift types.
Maintains electronic and paper filing for all gifts
Collects and conducts gift entry of In-Kind gifts throughout the fiscal year.
Performs scheduled data entry audits to ensure a high level of accuracy and adherence to quality control guidelines.
Performs ongoing maintenance of donor records.
Provides database support to the department and organization in a timely and professional manner as requested.
Identifies and communicates donor and/or data issues to management.
Administrative Support: 45%
Completes daily mail collection and sorting for organization.
Forwards direct mail donations to lockbox for processing daily.
Paper product inventory management including envelopes, stationery, membership cards, package supplies etc.
Research prospective and current donors as needed for the individual and institutional giving teams.
Assist with data migration projects as assigned.
Leadership: 5%
Assist with the recruitment and scheduling of Development Volunteers.
Assists with training of volunteers with Donor Services tasks such as data entry, filing, mailings, etc.
Other Duties as Assigned: 10%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
None.
Knowledge, Skills, and Abilities:
Attention to accuracy, detail, and deadlines while consistently striving for efficiency in process.
Ability to work independently, prioritize competing tasks and adapt to change.
Basic knowledge and experience with donor management databases and marketing databases a plus.
Basic knowledge and experience with Adobe Acrobat.
Skills operating Microsoft Office Suite (Excel, Word, PowerPoint, Access, and Outlook).
Experience with web-based collaboration platforms, project management tools, and Donor wealth screening software a plus.
Basic file management skills including but not limited to naming and labeling, organizing, folder structuring, logical hierarchy, and storage consistency.
Ability to understand and follow written and oral instructions and priorities as set by management
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with cross-functional team members including volunteers, interns, and program staff.
Ability to practice self-awareness and respect when engaging with people of diverse backgrounds.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Qualifications and Experience
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious).
This position requires a combination of education and experience equivalent to 1 year of relevant experience in development or fundraising. Experience with gift entry/database entry preferred.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Ability to work in an open cubicle office space with many distractions.
Routinely uses standard office equipment requiring repetitive motion in tasks.
Ability to work at a desk for extended periods of time using a computer.
Potential exposure to allergens and zoonotic diseases.
Involves smells associated with animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
Jun 12, 2024
Full time
We’re Hiring!
Donor Services Associate
Location of Position: Marin Headlands, Sausalito, California
Reports to : Donor Services Manager
Position Classification & Expected Hours of Work, and Travel:
This is a full time, hourly, nonexempt position.
Regular onsite work is required. This is not a hybrid position.
Evening and weekend work may be required as job duties demand.
Occasional travel might be expected for this position.
Compensation Range: $26.00/hr. - $30.00/hr.
Benefits: Full Benefits:
Generous time off policies, including Holidays, Sick, and Vacation.
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary:
The Donor Services Associate provides database, administrative, logistical, and data entry support to the Donor Services department.
Essential Functions:
Gift Processing: 45%
Performs daily data entry of incoming gifts from external sources with timeliness, accuracy, and attention to detail for accurate data reporting.
Processes payment types including checks, cash, credit cards, wire transfers, stock, payroll deductions, matching gifts, in-kind donations, and internal transfers.
Ensures that contributions are entered according to donor designation and other information vital for recognition and stewardship.
Produce letters and gift receipts for a variety of gift types.
Maintains electronic and paper filing for all gifts
Collects and conducts gift entry of In-Kind gifts throughout the fiscal year.
Performs scheduled data entry audits to ensure a high level of accuracy and adherence to quality control guidelines.
Performs ongoing maintenance of donor records.
Provides database support to the department and organization in a timely and professional manner as requested.
Identifies and communicates donor and/or data issues to management.
Administrative Support: 45%
Completes daily mail collection and sorting for organization.
Forwards direct mail donations to lockbox for processing daily.
Paper product inventory management including envelopes, stationery, membership cards, package supplies etc.
Research prospective and current donors as needed for the individual and institutional giving teams.
Assist with data migration projects as assigned.
Leadership: 5%
Assist with the recruitment and scheduling of Development Volunteers.
Assists with training of volunteers with Donor Services tasks such as data entry, filing, mailings, etc.
Other Duties as Assigned: 10%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
None.
Knowledge, Skills, and Abilities:
Attention to accuracy, detail, and deadlines while consistently striving for efficiency in process.
Ability to work independently, prioritize competing tasks and adapt to change.
Basic knowledge and experience with donor management databases and marketing databases a plus.
Basic knowledge and experience with Adobe Acrobat.
Skills operating Microsoft Office Suite (Excel, Word, PowerPoint, Access, and Outlook).
Experience with web-based collaboration platforms, project management tools, and Donor wealth screening software a plus.
Basic file management skills including but not limited to naming and labeling, organizing, folder structuring, logical hierarchy, and storage consistency.
Ability to understand and follow written and oral instructions and priorities as set by management
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with cross-functional team members including volunteers, interns, and program staff.
Ability to practice self-awareness and respect when engaging with people of diverse backgrounds.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Qualifications and Experience
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious).
This position requires a combination of education and experience equivalent to 1 year of relevant experience in development or fundraising. Experience with gift entry/database entry preferred.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Ability to work in an open cubicle office space with many distractions.
Routinely uses standard office equipment requiring repetitive motion in tasks.
Ability to work at a desk for extended periods of time using a computer.
Potential exposure to allergens and zoonotic diseases.
Involves smells associated with animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
Job Summary
Hawkeye Community College’s Music Department is seeking a full-time faculty member to provide leadership and high-quality instruction in applied instrumental music as well as manage the Music Artist Series events. Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to be the difference? If so, we have a great opportunity for you.
We are interested in finding a knowledgeable, positive professional role model to lead our students. The college provides a two-year faculty induction & mentoring program to support our newest faculty members. The public wants training opportunities and the industry needs trained professionals – it is a great time for our Liberal Arts program to address both.
Our full-time, nine-month position, set to begin in August 2024 will teach in the applied instrumental music discipline with a focus on violin and viola. Instructional assignments may include, but are not limited to: instrumental music, music history, individual lessons and other courses related to the music curriculum. Additionally, you will collaborate with the vocal music instructor and drama instructor to provide opportunities for performing arts students in and out of class. Teaching assignments may be held at various sites, in various formats and on days, evenings, and weekends. Furthermore, you will manage the Music Artist Series events.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Prepares daily instructional plans and materials.
Uses various instructional modalities.
Employs instructional methods and materials that are appropriate for meeting stated objectives, assessing accomplishments of students on a regular basis, and providing progress reports as requested and required.
Develops and maintains curriculum for assigned courses.
Supervises, recruits and advises students.
Maintains cooperative relationships with the Dean, supervisors, other faculty, the program’s Advisory Committee, all divisions of the College, prospective employers, and the community.
Develops, plans, and executes the musical component of the Hawkeye Celebrates the Arts! Artist Series.
Manages budget preparation and fiscal monitoring for Artist Series budgets.
Develops and executes contracts, negotiates licensing terms for artists.
Plans and coordinates the schedule of events and maintains a published calendar of events.
Collaborates with music faculty to promote and coordinate music programming, including providing information to the college PR-Marketing department for fliers, social media, etc.
Manages Artists Series ticket sales and sponsors.
Works with college staff to pre-, during and post-concert set-up and tear down.
Creates post event surveys for patron feedback and maintains data
Participates in program, professional development, campus committees and activities as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Master’s degree in Music or related field.
Demonstrated experience in teaching instrumental music.
Demonstrated ability to learn and apply new and current technical skills and ideas.
Demonstrated strong organizational skills.
Demonstrated excellent written and verbal communication skills to positively interact with students, faculty, and staff.
Demonstrated motivation to serve students from all backgrounds and educational experiences.
Demonstrated ability to work with diverse populations (faculty, staff, students, and general public) in a professional and personable manner.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to provide excellent customer service, maintain student confidence and protect operational integrity.
Preferred Qualifications
Community college experience.
Ability to teach multiple instruments.
College teaching experience.
Experience with event planning.
Working Conditions
Anticipated schedule includes teaching approximately 5 classes per week. Teaching assignment may be held at various sites, in various formats and on days, evenings, and weekends.
Please note that this position will work with varied release time during the fall and spring, depending on the number of concerts and time needed for planning. Summer work will fall under the HPEA Master Agreement which is currently $49/hour.
Work is performed either in or a combination of an office and classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full time, nine-month faculty contractual position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick leave; tuition reimbursement/remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience based on the Hawkeye Professional Educators’ Associate Master Agreement.
The 2024/2025 academic year faculty pay structure consists of 20 steps with Step 1 as $48,913 through Step 20 as $64,651.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Your education and teaching experience that would enable you to perform the job responsibilities of this position.
Your experience in collaborating with various music departments and/or instructors in providing opportunities for performing arts students in and out of class.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, June 24, 2024 . Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 12, 2024
Full time
Job Summary
Hawkeye Community College’s Music Department is seeking a full-time faculty member to provide leadership and high-quality instruction in applied instrumental music as well as manage the Music Artist Series events. Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to be the difference? If so, we have a great opportunity for you.
We are interested in finding a knowledgeable, positive professional role model to lead our students. The college provides a two-year faculty induction & mentoring program to support our newest faculty members. The public wants training opportunities and the industry needs trained professionals – it is a great time for our Liberal Arts program to address both.
Our full-time, nine-month position, set to begin in August 2024 will teach in the applied instrumental music discipline with a focus on violin and viola. Instructional assignments may include, but are not limited to: instrumental music, music history, individual lessons and other courses related to the music curriculum. Additionally, you will collaborate with the vocal music instructor and drama instructor to provide opportunities for performing arts students in and out of class. Teaching assignments may be held at various sites, in various formats and on days, evenings, and weekends. Furthermore, you will manage the Music Artist Series events.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Prepares daily instructional plans and materials.
Uses various instructional modalities.
Employs instructional methods and materials that are appropriate for meeting stated objectives, assessing accomplishments of students on a regular basis, and providing progress reports as requested and required.
Develops and maintains curriculum for assigned courses.
Supervises, recruits and advises students.
Maintains cooperative relationships with the Dean, supervisors, other faculty, the program’s Advisory Committee, all divisions of the College, prospective employers, and the community.
Develops, plans, and executes the musical component of the Hawkeye Celebrates the Arts! Artist Series.
Manages budget preparation and fiscal monitoring for Artist Series budgets.
Develops and executes contracts, negotiates licensing terms for artists.
Plans and coordinates the schedule of events and maintains a published calendar of events.
Collaborates with music faculty to promote and coordinate music programming, including providing information to the college PR-Marketing department for fliers, social media, etc.
Manages Artists Series ticket sales and sponsors.
Works with college staff to pre-, during and post-concert set-up and tear down.
Creates post event surveys for patron feedback and maintains data
Participates in program, professional development, campus committees and activities as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Master’s degree in Music or related field.
Demonstrated experience in teaching instrumental music.
Demonstrated ability to learn and apply new and current technical skills and ideas.
Demonstrated strong organizational skills.
Demonstrated excellent written and verbal communication skills to positively interact with students, faculty, and staff.
Demonstrated motivation to serve students from all backgrounds and educational experiences.
Demonstrated ability to work with diverse populations (faculty, staff, students, and general public) in a professional and personable manner.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to provide excellent customer service, maintain student confidence and protect operational integrity.
Preferred Qualifications
Community college experience.
Ability to teach multiple instruments.
College teaching experience.
Experience with event planning.
Working Conditions
Anticipated schedule includes teaching approximately 5 classes per week. Teaching assignment may be held at various sites, in various formats and on days, evenings, and weekends.
Please note that this position will work with varied release time during the fall and spring, depending on the number of concerts and time needed for planning. Summer work will fall under the HPEA Master Agreement which is currently $49/hour.
Work is performed either in or a combination of an office and classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full time, nine-month faculty contractual position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick leave; tuition reimbursement/remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience based on the Hawkeye Professional Educators’ Associate Master Agreement.
The 2024/2025 academic year faculty pay structure consists of 20 steps with Step 1 as $48,913 through Step 20 as $64,651.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Your education and teaching experience that would enable you to perform the job responsibilities of this position.
Your experience in collaborating with various music departments and/or instructors in providing opportunities for performing arts students in and out of class.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, June 24, 2024 . Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
The physical location for the candidate selected must be within the contiguous United States.
WHO WE ARE!
Susan G. Komen brings a 100% virtual working environment, and you can work anywhere within the U.S. We are a force united by a promise to end breast cancer forever. For over 40 years, we've led the way by funding groundbreaking research, community health initiatives and advocacy programs in local communities across the U.S. Susan G. Komen is the ONLY organization that addresses breast cancer on multiple fronts such as research, community health, outreach and public policy initiatives in order to make the biggest impact against this disease.
Komen strives to have a culture of passionate, growth-minded professionals who thrive in a team environment and work collaboratively to inspire greatness in others! We take an ongoing approach to ensure open communication from all levels throughout the organization. It’s encouraged to give and receive feedback to ensure two-way accountability with a focus on continual improvement both personally and professionally!
What you will be doing in the Director of Benefits role
Plans and directs the organization’s overall design, implementation, communication, compliance and administration of health and welfare benefit plans such as medical, dental, vision, life, disability and retirement programs. Directs and administers federal, multi-state, county and local leaves of absence including disability benefit integration and informs external third-party administrators. Leads the ADA accommodations process and ensures compliance with the Americans with Disabilities Act. Engages a variety of partners and vendors to deliver strategically focused employee wellness and benefit programs and evaluates benefits and programs to ensure compliance with governmental regulations and competitiveness with employment marketplace. Develops and oversees benefits budget with responsibility for more than $3.7M in employee benefits. Oversees employee permanent and temporary work location requests to ensure business continuity, taxation compliance, benefit plan enrollment, and Information technology / security alignment. Administers Workers Compensation process and claims for employees with occupational injuries or illnesses.
What you will bring to the table
The primary objective of the Director, Benefits is to support Susan G. Komen in achieving our overall Vision and Mission:
Directs benefits programs including medical, dental, vision, life insurance, short- and long-term disability, reimbursement accounts, paid time off, pre-tax arrangements, and voluntary benefits. Serves as a point of contact and escalation for concerns about health and welfare plans and programs. Ensures ACA and HIPAA regulation compliance. Oversees reconciliation and authorizes payment of invoices for health and welfare vendors.
Ensures compliance with legal requirements relative to IRS, DOL, ERISA, HIPAA, COBRA, and other government regulations affecting employee benefits. Monitors adherence to pre-tax benefits program regulations. Prepares or oversees preparation of forms 5500 and other required government reports. Oversees COBRA administration via outside vendor system and accurate COBRA enrollments and payments.
Collaborates with payroll regarding special pay arrangements for leaves of absence, retirement plan administration and compliance, or new or revised benefit offerings.
Directs and designs health and wellness activities for employees to support the organization’s overall strategic commitment to wellness, cost management, and national recognition as a CEO Gold Standard organization.
Confers with employees and supervisors regarding Family Medical Leave, short-term disability, long-term disability, ADA or similar leave requests. Determines multi-state eligibility/proper course of action and processes complex leave of absence approvals and rejections. Ensures accurate documentation, record-keeping and confidentiality of private information.
Administers the interactive process for employees by working with employees, managers, healthcare providers and other stakeholders to understand essential job function and determine accommodation. Ensures compliance with federal, state and local laws and recommends changes to internal processes as they relate to regulatory changes and maintains documentation to demonstrate compliance.
Leads the annual review of all benefit programs and recommends organizational design considerations to achieve strategic cost management and goals. Determines best options for annual plan design considerations and presents to senior leadership for approvals/integration.
Directs Open Enrollment planning, employee communications, administration, HRIS system design changes, and reporting. Directs and oversees post-Open Enrollment process with HRIS vendor, benefits vendors, employees and payroll.
Creates appropriate communications materials to address a diverse audience of employees who are geographically dispersed. Utilizes a variety of communication tools (PowerPoint, Teams, electronic materials, etc.) to inform employees of benefit plans and programs.
Performs survey responses and annual benchmarking of plans and programs. Evaluates and compares market competitiveness of existing employee benefits with those of other organizations by analyzing plans, surveys, and reliable sources of information. Develops change recommendations for review by management.
Develops and directs programs to engage employees in voluntary wellness activities. Designs programs to support the organization’s strategic goals for well-being and cost containment. Ensures that activities support the CEO Cancer Gold Standard requirements.
Directs and oversees administration of Komen’s 403(b) and Executive 457 retirement programs, including eligibility, enrollments, communications, tune-up and audit processes. Coordinates with external financial advisors and co-fiduciaries to engage a cross-functional Retirement Committee and maintain a compliant, well-documented and closely managed benefit with target date fund focus.
Reviews and determines outcomes for employee temporary and permanent work relocation requests, engages department managers to ensure business needs will be met, coordinates with IT department to ensure system and security integrity. Makes HRIS system changes and works with Payroll Department to ensure proper taxation and benefit plan enrollment.
Assists with annual HR department planning. Compiles benefits cost projections for the annual benefits budget. Oversees a benefits departmental budget with responsibility for oversight of more than $3.7 M in employee benefits and wellness and develops budget for employee recognition activities.
Serves as point of contact for all employee occupational illnesses or injuries, oversees claim submission and resolution, serves as interface with Workers Compensation carrier. Ensures employees receive the medical treatment needed and medical releases are received.
Maintains vendor contacts to investigate discrepancies and provide information in non-routine situations. Ensures efficient transactions and positive working relationships.
Supports HR department activities related to complex employee relations events and follow-up. employee relations events and follow-up.
Performs other duties as assigned.
We already know you will have and be able to
The ideal candidate will have strong interpersonal skills and the ability to develop positive working relationships with both internal customers and external vendors.
Demonstrated maturity in dealing with different levels of employees in a fast-paced environment and the ability to maintain confidentiality of all employee data.
Ability to read and interpret documents such as business contracts, policies and guidelines and manuals.
Solid writing skills to compile routine reports and correspondence.
Presentation skills needed to speak effectively before groups of employees.
Ability to apply principles of logical thinking to a wide range of practical problems.
The ability to balance professionalism with compassion to be able to assist employees during life events ensuring our benefit plans are being optimized.
Minimum of 7–10 years' related experience in benefit plan oversight, compliance, etc. with a multi-state employer required to effectively perform the job’s responsibilities.
Minimum of bachelor’s degree, or equivalent experience, in a human resource related area preferred. Specialized benefits certification (CEBS or CBP) preferred.
We would love if you also have and are able to
Strong organization and project management skills.
Ability to evaluate the effectiveness of programs and make recommendations for improvements.
Solid financial acumen.
Extensive knowledge of legal requirements relative to IRS, DOL, ERISA, HIPAA, COBRA, and other government regulations affecting fully and self-insured employee benefit plans and multi-state leave of absence administration and compliance, ADA accommodation administration.
Ability to communicate effectively both oral and written; research, develop, present, and promote projects; work independently; prioritize work and meet deadlines. Experience working in a fully remote work environment.
Travel requirements required outside of your home office will be less than 5% depending on our business needs.
So, what's in it for you?
Komen believes in the importance of taking care of our employees so that in turn they can be committed to supporting our critical mission to support those impacted by breast cancer and to help find cures. This is what Komen provides away from the computer:
Approximate salary $85,000 to $120,000/annually, exact compensation ranges are based on various factors including the labor market, job level, internal equity and budget. Exact salary offers will be determined by factors such as the candidate's skills, experience and geographic location.
Health, dental, vision and a retirement plan with a 6% employer match
Generous Paid Time Off Plan
Flexible work arrangement in a fully remote working environment
Bi-weekly work from home stipend
Parental leave
Tuition Reimbursement
A culture of learning and development
And so much more!
Komen provides a remote and/or home-based working environment for all active employees. Komen defines remote as the ability to work from any physical location within the U.S. where an employee can perform specified work duties without disruption or distraction. Komen defines home-based roles as positions that are required to reside in a specific market. Work schedules for both remote and home based are determined by the organizational needs of each department.
Susan G. Komen is fair and equal in all of its employment practices for persons without regard to age, race, color, religion, gender, national origin, disability, veteran status or sexual orientation. Additionally, we embrace Diverse Teams & Perspective, and we find strength in the diversity of cultural backgrounds, ideas, and experiences.
SORRY NO AGENCIES
#LI-REMOTE
The physical location for the candidate selected must be within the contiguous United States (we do not employ in AK, ID, MT, NM, SD, UT, WY). In the event a move is expected to occur by the candidate selected, it must be approved by Komen's HR team prior to the move.
Jun 12, 2024
Full time
The physical location for the candidate selected must be within the contiguous United States.
WHO WE ARE!
Susan G. Komen brings a 100% virtual working environment, and you can work anywhere within the U.S. We are a force united by a promise to end breast cancer forever. For over 40 years, we've led the way by funding groundbreaking research, community health initiatives and advocacy programs in local communities across the U.S. Susan G. Komen is the ONLY organization that addresses breast cancer on multiple fronts such as research, community health, outreach and public policy initiatives in order to make the biggest impact against this disease.
Komen strives to have a culture of passionate, growth-minded professionals who thrive in a team environment and work collaboratively to inspire greatness in others! We take an ongoing approach to ensure open communication from all levels throughout the organization. It’s encouraged to give and receive feedback to ensure two-way accountability with a focus on continual improvement both personally and professionally!
What you will be doing in the Director of Benefits role
Plans and directs the organization’s overall design, implementation, communication, compliance and administration of health and welfare benefit plans such as medical, dental, vision, life, disability and retirement programs. Directs and administers federal, multi-state, county and local leaves of absence including disability benefit integration and informs external third-party administrators. Leads the ADA accommodations process and ensures compliance with the Americans with Disabilities Act. Engages a variety of partners and vendors to deliver strategically focused employee wellness and benefit programs and evaluates benefits and programs to ensure compliance with governmental regulations and competitiveness with employment marketplace. Develops and oversees benefits budget with responsibility for more than $3.7M in employee benefits. Oversees employee permanent and temporary work location requests to ensure business continuity, taxation compliance, benefit plan enrollment, and Information technology / security alignment. Administers Workers Compensation process and claims for employees with occupational injuries or illnesses.
What you will bring to the table
The primary objective of the Director, Benefits is to support Susan G. Komen in achieving our overall Vision and Mission:
Directs benefits programs including medical, dental, vision, life insurance, short- and long-term disability, reimbursement accounts, paid time off, pre-tax arrangements, and voluntary benefits. Serves as a point of contact and escalation for concerns about health and welfare plans and programs. Ensures ACA and HIPAA regulation compliance. Oversees reconciliation and authorizes payment of invoices for health and welfare vendors.
Ensures compliance with legal requirements relative to IRS, DOL, ERISA, HIPAA, COBRA, and other government regulations affecting employee benefits. Monitors adherence to pre-tax benefits program regulations. Prepares or oversees preparation of forms 5500 and other required government reports. Oversees COBRA administration via outside vendor system and accurate COBRA enrollments and payments.
Collaborates with payroll regarding special pay arrangements for leaves of absence, retirement plan administration and compliance, or new or revised benefit offerings.
Directs and designs health and wellness activities for employees to support the organization’s overall strategic commitment to wellness, cost management, and national recognition as a CEO Gold Standard organization.
Confers with employees and supervisors regarding Family Medical Leave, short-term disability, long-term disability, ADA or similar leave requests. Determines multi-state eligibility/proper course of action and processes complex leave of absence approvals and rejections. Ensures accurate documentation, record-keeping and confidentiality of private information.
Administers the interactive process for employees by working with employees, managers, healthcare providers and other stakeholders to understand essential job function and determine accommodation. Ensures compliance with federal, state and local laws and recommends changes to internal processes as they relate to regulatory changes and maintains documentation to demonstrate compliance.
Leads the annual review of all benefit programs and recommends organizational design considerations to achieve strategic cost management and goals. Determines best options for annual plan design considerations and presents to senior leadership for approvals/integration.
Directs Open Enrollment planning, employee communications, administration, HRIS system design changes, and reporting. Directs and oversees post-Open Enrollment process with HRIS vendor, benefits vendors, employees and payroll.
Creates appropriate communications materials to address a diverse audience of employees who are geographically dispersed. Utilizes a variety of communication tools (PowerPoint, Teams, electronic materials, etc.) to inform employees of benefit plans and programs.
Performs survey responses and annual benchmarking of plans and programs. Evaluates and compares market competitiveness of existing employee benefits with those of other organizations by analyzing plans, surveys, and reliable sources of information. Develops change recommendations for review by management.
Develops and directs programs to engage employees in voluntary wellness activities. Designs programs to support the organization’s strategic goals for well-being and cost containment. Ensures that activities support the CEO Cancer Gold Standard requirements.
Directs and oversees administration of Komen’s 403(b) and Executive 457 retirement programs, including eligibility, enrollments, communications, tune-up and audit processes. Coordinates with external financial advisors and co-fiduciaries to engage a cross-functional Retirement Committee and maintain a compliant, well-documented and closely managed benefit with target date fund focus.
Reviews and determines outcomes for employee temporary and permanent work relocation requests, engages department managers to ensure business needs will be met, coordinates with IT department to ensure system and security integrity. Makes HRIS system changes and works with Payroll Department to ensure proper taxation and benefit plan enrollment.
Assists with annual HR department planning. Compiles benefits cost projections for the annual benefits budget. Oversees a benefits departmental budget with responsibility for oversight of more than $3.7 M in employee benefits and wellness and develops budget for employee recognition activities.
Serves as point of contact for all employee occupational illnesses or injuries, oversees claim submission and resolution, serves as interface with Workers Compensation carrier. Ensures employees receive the medical treatment needed and medical releases are received.
Maintains vendor contacts to investigate discrepancies and provide information in non-routine situations. Ensures efficient transactions and positive working relationships.
Supports HR department activities related to complex employee relations events and follow-up. employee relations events and follow-up.
Performs other duties as assigned.
We already know you will have and be able to
The ideal candidate will have strong interpersonal skills and the ability to develop positive working relationships with both internal customers and external vendors.
Demonstrated maturity in dealing with different levels of employees in a fast-paced environment and the ability to maintain confidentiality of all employee data.
Ability to read and interpret documents such as business contracts, policies and guidelines and manuals.
Solid writing skills to compile routine reports and correspondence.
Presentation skills needed to speak effectively before groups of employees.
Ability to apply principles of logical thinking to a wide range of practical problems.
The ability to balance professionalism with compassion to be able to assist employees during life events ensuring our benefit plans are being optimized.
Minimum of 7–10 years' related experience in benefit plan oversight, compliance, etc. with a multi-state employer required to effectively perform the job’s responsibilities.
Minimum of bachelor’s degree, or equivalent experience, in a human resource related area preferred. Specialized benefits certification (CEBS or CBP) preferred.
We would love if you also have and are able to
Strong organization and project management skills.
Ability to evaluate the effectiveness of programs and make recommendations for improvements.
Solid financial acumen.
Extensive knowledge of legal requirements relative to IRS, DOL, ERISA, HIPAA, COBRA, and other government regulations affecting fully and self-insured employee benefit plans and multi-state leave of absence administration and compliance, ADA accommodation administration.
Ability to communicate effectively both oral and written; research, develop, present, and promote projects; work independently; prioritize work and meet deadlines. Experience working in a fully remote work environment.
Travel requirements required outside of your home office will be less than 5% depending on our business needs.
So, what's in it for you?
Komen believes in the importance of taking care of our employees so that in turn they can be committed to supporting our critical mission to support those impacted by breast cancer and to help find cures. This is what Komen provides away from the computer:
Approximate salary $85,000 to $120,000/annually, exact compensation ranges are based on various factors including the labor market, job level, internal equity and budget. Exact salary offers will be determined by factors such as the candidate's skills, experience and geographic location.
Health, dental, vision and a retirement plan with a 6% employer match
Generous Paid Time Off Plan
Flexible work arrangement in a fully remote working environment
Bi-weekly work from home stipend
Parental leave
Tuition Reimbursement
A culture of learning and development
And so much more!
Komen provides a remote and/or home-based working environment for all active employees. Komen defines remote as the ability to work from any physical location within the U.S. where an employee can perform specified work duties without disruption or distraction. Komen defines home-based roles as positions that are required to reside in a specific market. Work schedules for both remote and home based are determined by the organizational needs of each department.
Susan G. Komen is fair and equal in all of its employment practices for persons without regard to age, race, color, religion, gender, national origin, disability, veteran status or sexual orientation. Additionally, we embrace Diverse Teams & Perspective, and we find strength in the diversity of cultural backgrounds, ideas, and experiences.
SORRY NO AGENCIES
#LI-REMOTE
The physical location for the candidate selected must be within the contiguous United States (we do not employ in AK, ID, MT, NM, SD, UT, WY). In the event a move is expected to occur by the candidate selected, it must be approved by Komen's HR team prior to the move.