Job Summary:
The Executive Assistant serves as a key team member of the President’s Office providing support in a close one-to-one working relationship with the President. The Executive Assistant also serves as a liaison to the Board of Trustees and executive leadership team with routine responsibilities for coordination of executive and board activities in external community relations and conducting internal College business. The Executive Assistant attends meetings of the College Leadership Team and the Board of Trustees. The Executive Assistant performs administrative functions that require a thorough knowledge of College policies, procedures, and operations and an understanding of the College’s role within the community. The Executive Assistant must exhibit superb interpersonal and customer service skills as a primary point of contact for internal and external constituencies pertaining to the Office of the President and as a member of a diverse student and employee body. The Executive Assistant maximizes the President’s time by managing an extremely active calendar, working closely and effectively with the President to ensure they are well-informed of upcoming commitments and have materials needed in advance. The Executive Assistant works autonomously on projects both individually and within a nimble and fast-paced team environment requiring an ability to work under pressure and manage multiple priorities. The Executive Assistant exercises a high level of independent judgment and discretion in completing work activities, with strong written and verbal communication, meticulous attention to detail, administrative and organizational skills, and the ability and handle confidential matters with discretion.
Required Qualifications:
1. An Associate's degree.
2. A minimum of seven (7) years of progressively responsible administrative support with direct experience supporting the Executive level in a corporation or higher education.
3. Proficient in MS Office Suite, specifically Outlook, Word, Excel, and PowerPoint.
4. Excellent organizational, time management, decision-making skills and attention to detail.
5. Expert interpersonal, communication, customer service and relationship-building skills.
6. Demonstrated commitment to Diversity, Equity and Inclusion.
7. Innovative, resourceful and proactive problem-solving skills.
8. Proven ability to manage confidential information and sensitive situations with emotional maturity, professionalism and integrity.
9. Strategic, actively seeks opportunities and proposes solutions.
10. Highly resourceful team-player, with the ability to be extremely effective independently.
Desired Qualifications:
1. Bachelor’s degree.
2. Executive Assistant experience in an institution of higher education with knowledge of Board functions.
3. Bilingual in Spanish and English.
https://jobs.clcillinois.edu/hr/postings/17419/