New Jersey Future
ABOUT US: At New Jersey Future (NJF), we believe that great places help build great lives. To help create and preserve our great places, we promote sensible and equitable planning, redevelopment, and infrastructure investments that foster vibrant cities and towns; protect natural lands and waterways; enhance transportation choices; support a strong economy; and provide access to safe, affordable, and aging-friendly neighborhoods for everyone. We do this through original research, innovative policy development, coalition-building, advocacy, and hands-on strategic assistance. Embracing differences and advancing fairness is central to our mission and operations, and we are firmly committed to pursuing greater justice, equity, diversity, and inclusion in our work and culture. NJF offers a fast-paced and supportive work environment. NJF is located in downtown Trenton, NJ. For more information, visit www.njfuture.org .
POSITION SUMMARY: The Administrative Assistant supports the daily operations of New Jersey Future by ensuring effective office operations, reliable administrative coordination, and consistent support for staff. This part‑time role plays a vital part in maintaining an efficient, welcoming, and well‑organized workplace—helping staff stay focused on advancing NJF’s mission. Reporting to the Director of Finance and Administration, the Administrative Assistant manages scheduling, office logistics, basic HR and financial administration tasks, and serves as a trusted internal resource for staff inquiries and the organization’s operational needs. This position is part‑time (averaging 10-20 hours per week) and requires one regularly scheduled in‑office day.
RESPONSIBILITIES
Administrative and Office Operations
Coordinate scheduling, meetings, and event logistics, including board and committee gatherings, staff meetings, and organization events.
Manage office space reservations, staff parking, and general office organization.
Oversee supply inventory, building maintenance schedules, equipment needs, and vendor/contract processing.
Serve as an internal resource to staff on organization policies and procedures by responding to staff inquiries and requests.
Board & Committee Support
Maintain annual board calendars, board contact lists, and committee assignments.
Prepare and distribute board and executive committee materials quarterly.
Provide administrative support to fundraising, executive, JEDI, and nominating committees.
Human Resource Administration
Serve as an internal resource for staff inquiries on policies and procedures while ensuring confidentiality of personnel files.
Support hiring processes including job description formatting, recruiting coordination, onboarding, and intern program administration.
Process employee separations, COBRA administration, and maintain HR records.
Monitor time‑off balances, assist with handbook updates, and respond to personnel questions.
Financial Administration
Enter payroll and retirement contributions semi‑monthly.
Review and approve staff expense reports monthly.
Track vendor and stipend contracts and maintain related documentation.
Apply signatures and file contract/legal documents and maintain organized records.
Information Technology and Systems Coordination
Support Google Workspace administration, cybersecurity training, and phone system user management.
Coordinate with IT consultants, maintain hardware inventory, and assist with basic troubleshooting.
REQUIREMENTS
2–3 years of administrative experience, ideally in a nonprofit or mission‑driven environment.
Strong organizational, scheduling, and multitasking skills, with the ability to manage recurring weekly, monthly, quarterly, and annual workflows.
Proficiency with Google Workspace and comfort learning basic IT‑related tasks (Google admin, cybersecurity training coordination, phone system user setup, etc.).
Familiarity with HR and payroll systems/processes, including maintaining records, supporting onboarding/offboarding, hiring, interns, separations, benefits administration, and handling sensitive information with absolute confidentiality.
Ability to prepare meeting materials, coordinate committees, and support internal events.
Reliable in‑office presence one fixed day per week, with the ability to work independently within a part‑time schedule (averaging 10-20 hours/week).
Preferred: Experience with contract tracking, vendor coordination, or basic financial administration.
COMPENSATION : The wage for this part-time position is in the hourly wage range of $20 and $40 and depends on the candidate’s experience and skills. Hourly wage is negotiable.
APPLICATION: Interested and qualified candidates should submit a cover letter and a resume using our career page by August 15, 2026. If selected to advance, a brief writing sample that is original content (not edited or contributed to by someone other than the applicant) or a brief assignment may be required. Relevant references will also be required. NJF currently is unable to sponsor or take over sponsorship of an employment visa at this time. If hired, employment eligibility verification will be conducted upon hire.
ABOUT US: At New Jersey Future (NJF), we believe that great places help build great lives. To help create and preserve our great places, we promote sensible and equitable planning, redevelopment, and infrastructure investments that foster vibrant cities and towns; protect natural lands and waterways; enhance transportation choices; support a strong economy; and provide access to safe, affordable, and aging-friendly neighborhoods for everyone. We do this through original research, innovative policy development, coalition-building, advocacy, and hands-on strategic assistance. Embracing differences and advancing fairness is central to our mission and operations, and we are firmly committed to pursuing greater justice, equity, diversity, and inclusion in our work and culture. NJF offers a fast-paced and supportive work environment. NJF is located in downtown Trenton, NJ. For more information, visit www.njfuture.org .
POSITION SUMMARY: The Administrative Assistant supports the daily operations of New Jersey Future by ensuring effective office operations, reliable administrative coordination, and consistent support for staff. This part‑time role plays a vital part in maintaining an efficient, welcoming, and well‑organized workplace—helping staff stay focused on advancing NJF’s mission. Reporting to the Director of Finance and Administration, the Administrative Assistant manages scheduling, office logistics, basic HR and financial administration tasks, and serves as a trusted internal resource for staff inquiries and the organization’s operational needs. This position is part‑time (averaging 10-20 hours per week) and requires one regularly scheduled in‑office day.
RESPONSIBILITIES
Administrative and Office Operations
Coordinate scheduling, meetings, and event logistics, including board and committee gatherings, staff meetings, and organization events.
Manage office space reservations, staff parking, and general office organization.
Oversee supply inventory, building maintenance schedules, equipment needs, and vendor/contract processing.
Serve as an internal resource to staff on organization policies and procedures by responding to staff inquiries and requests.
Board & Committee Support
Maintain annual board calendars, board contact lists, and committee assignments.
Prepare and distribute board and executive committee materials quarterly.
Provide administrative support to fundraising, executive, JEDI, and nominating committees.
Human Resource Administration
Serve as an internal resource for staff inquiries on policies and procedures while ensuring confidentiality of personnel files.
Support hiring processes including job description formatting, recruiting coordination, onboarding, and intern program administration.
Process employee separations, COBRA administration, and maintain HR records.
Monitor time‑off balances, assist with handbook updates, and respond to personnel questions.
Financial Administration
Enter payroll and retirement contributions semi‑monthly.
Review and approve staff expense reports monthly.
Track vendor and stipend contracts and maintain related documentation.
Apply signatures and file contract/legal documents and maintain organized records.
Information Technology and Systems Coordination
Support Google Workspace administration, cybersecurity training, and phone system user management.
Coordinate with IT consultants, maintain hardware inventory, and assist with basic troubleshooting.
REQUIREMENTS
2–3 years of administrative experience, ideally in a nonprofit or mission‑driven environment.
Strong organizational, scheduling, and multitasking skills, with the ability to manage recurring weekly, monthly, quarterly, and annual workflows.
Proficiency with Google Workspace and comfort learning basic IT‑related tasks (Google admin, cybersecurity training coordination, phone system user setup, etc.).
Familiarity with HR and payroll systems/processes, including maintaining records, supporting onboarding/offboarding, hiring, interns, separations, benefits administration, and handling sensitive information with absolute confidentiality.
Ability to prepare meeting materials, coordinate committees, and support internal events.
Reliable in‑office presence one fixed day per week, with the ability to work independently within a part‑time schedule (averaging 10-20 hours/week).
Preferred: Experience with contract tracking, vendor coordination, or basic financial administration.
COMPENSATION : The wage for this part-time position is in the hourly wage range of $20 and $40 and depends on the candidate’s experience and skills. Hourly wage is negotiable.
APPLICATION: Interested and qualified candidates should submit a cover letter and a resume using our career page by August 15, 2026. If selected to advance, a brief writing sample that is original content (not edited or contributed to by someone other than the applicant) or a brief assignment may be required. Relevant references will also be required. NJF currently is unable to sponsor or take over sponsorship of an employment visa at this time. If hired, employment eligibility verification will be conducted upon hire.
Illinois Department of Human Services
Hospital Chief Executive Officer - # 57435
To be considered, applicants must apply through our official website:
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/57435/
Agency : Department of Human Services
Location: Chester, Illinois, 62233
Job Requisition ID: 57435
Opening Date: 07/28/2026
Closing Date: 08/27/2026
Salary: Anticipated Salary: $10,835 - $12,835 per month ($130,020 - $154,020 per year)
Job Type: Salaried Full Time
County: Randolph
Number of Vacancies: 1
Plan/BU: None
Hospital Chief Executive Officer (CEO) (SPSA, Option 6)
DO NOT APPLY ONLINE
****A RESUME IS REQUIRED FOR THIS JOB POSTING****
A resume and cover letter should be submitted to the Agency contact listed below.
Posting Identification Number: 57435
Position Overview
The Division of Behavioral Health and Recovery (DBHR) is seeking to hire a Hospital Chief Executive Officer (CEO) for the Chester Mental Health Center. Plans, directs, administers and coordinates mental health services and manages the general, medical, psychiatric, administrative and fiscal functions. Directs, reviews and enforces standards of care and treatment for patients receiving services at the hospital. Directs staff on matters involving the development and management of Chester’s budget. Serves as official spokesperson for the hospital. Interprets department, state and federal policies, regulations and procedures to subordinates, outside official, professional and public groups. Chester Mental Health Center strives to assist patients to achieve their full recovery potential and values culture, safety, recovery, efficiency and quality.
Essential Functions
Serves as the Hospital Chief Executive Officer (CEO) for the Chester Mental Health Center.
Directs, reviews, and enforces standards of care and treatment for patients receiving services at the hospital.
Directs Fiscal Management staff on matters involving the development and management of Chester’s budget.
Serves as official spokesperson for the hospital.
Serves as full-line supervisor.
Performs other duties as required or assigned which are reasonable within the scope of those enumerated above.
Minimum Qualifications
Requires equivalency to a master’s degree in a health or human services related field.
Requires four (4) years of progressively responsible administrative experience in the administration of a social services department, organization, facility, or hospital.
Preferred Qualifications (in priority order)
Five (5) years of professional experience organizing, administering and evaluating ongoing services in a multi-disciplinary operation.
Five (5) years of professional experience interacting with and communicating in oral and written form with internal and external stakeholders.
Five (5) years of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, preparing and signing performance evaluations and approving time off.
Five (5) years of professional experience developing and interpreting policies and procedures for a public or private organization.
Five (5) years of professional experience working with Federal and State standards and regulations relative to residential care and treatment programs.
Five (5) years of professional experience developing strategic plans, long and short-term goals for a residential treatment program.
Conditions of Employment
Requires the ability to serve on-call after business hours, weekends, and holidays on a rotation basis.
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
Requires the ability to utilize office equipment, including personal computers.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 4:30pm; 30-minute unpaid lunch Work Location: 1315 Lehman Dr, Chester, Illinois, 62233
Division of Behavioral Health and Recovery
Chester Mental Health Center
Administration Agency Contact: DHS.DBHR.HR@Illinois.gov Job Family: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Hospital Chief Executive Officer - # 57435
To be considered, applicants must apply through our official website:
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/57435/
Agency : Department of Human Services
Location: Chester, Illinois, 62233
Job Requisition ID: 57435
Opening Date: 07/28/2026
Closing Date: 08/27/2026
Salary: Anticipated Salary: $10,835 - $12,835 per month ($130,020 - $154,020 per year)
Job Type: Salaried Full Time
County: Randolph
Number of Vacancies: 1
Plan/BU: None
Hospital Chief Executive Officer (CEO) (SPSA, Option 6)
DO NOT APPLY ONLINE
****A RESUME IS REQUIRED FOR THIS JOB POSTING****
A resume and cover letter should be submitted to the Agency contact listed below.
Posting Identification Number: 57435
Position Overview
The Division of Behavioral Health and Recovery (DBHR) is seeking to hire a Hospital Chief Executive Officer (CEO) for the Chester Mental Health Center. Plans, directs, administers and coordinates mental health services and manages the general, medical, psychiatric, administrative and fiscal functions. Directs, reviews and enforces standards of care and treatment for patients receiving services at the hospital. Directs staff on matters involving the development and management of Chester’s budget. Serves as official spokesperson for the hospital. Interprets department, state and federal policies, regulations and procedures to subordinates, outside official, professional and public groups. Chester Mental Health Center strives to assist patients to achieve their full recovery potential and values culture, safety, recovery, efficiency and quality.
Essential Functions
Serves as the Hospital Chief Executive Officer (CEO) for the Chester Mental Health Center.
Directs, reviews, and enforces standards of care and treatment for patients receiving services at the hospital.
Directs Fiscal Management staff on matters involving the development and management of Chester’s budget.
Serves as official spokesperson for the hospital.
Serves as full-line supervisor.
Performs other duties as required or assigned which are reasonable within the scope of those enumerated above.
Minimum Qualifications
Requires equivalency to a master’s degree in a health or human services related field.
Requires four (4) years of progressively responsible administrative experience in the administration of a social services department, organization, facility, or hospital.
Preferred Qualifications (in priority order)
Five (5) years of professional experience organizing, administering and evaluating ongoing services in a multi-disciplinary operation.
Five (5) years of professional experience interacting with and communicating in oral and written form with internal and external stakeholders.
Five (5) years of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, preparing and signing performance evaluations and approving time off.
Five (5) years of professional experience developing and interpreting policies and procedures for a public or private organization.
Five (5) years of professional experience working with Federal and State standards and regulations relative to residential care and treatment programs.
Five (5) years of professional experience developing strategic plans, long and short-term goals for a residential treatment program.
Conditions of Employment
Requires the ability to serve on-call after business hours, weekends, and holidays on a rotation basis.
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
Requires the ability to utilize office equipment, including personal computers.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 4:30pm; 30-minute unpaid lunch Work Location: 1315 Lehman Dr, Chester, Illinois, 62233
Division of Behavioral Health and Recovery
Chester Mental Health Center
Administration Agency Contact: DHS.DBHR.HR@Illinois.gov Job Family: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
University of Illinois Chicago
Hiring Department : Academic Center for Excellence
Location : Chicago, IL USA
Requisition ID : 1042372
Posting Close Date : August 13, 2026
Salary: The budgeted salary range for this position is $64,000 to $64,369.50.
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary The Visiting Transition Coach supports the Flames Leadership Network (FLN), a nationally recognized first-year student success program housed within the Academic Center for Excellence. The coach provides proactive, individualized coaching to an assigned cohort of approximately 125 enrolled first-year students, supporting their academic success, socio-emotional wellbeing, and sense of belonging at UIC. Core responsibilities include transition coaching, academic plan development, workshop facilitation, program outreach and engagement, and referrals to university support services and campus partners. The coach also contributes to program-level initiatives and plays an active role in the broader operation and continuous improvement of the FLN program. Particular emphasis is placed on supporting first-generation and Pell-eligible students in successfully navigating the academic, social, and institutional landscapes of university life as a foundation for long-term retention and degree completion. Duties & Responsibilities
Provide individualized transition coaching and academic support to an assigned cohort of first-year students, including development of academic plans, goal setting, referrals to campus resources and support services, and attention to students' socio-emotional wellbeing and sense of belonging.
Conduct proactive outreach and follow-up with students to monitor academic progress, address barriers to persistence, and respond to academic and attendance concerns.
Support pre-enrollment and transition activities for incoming students, including communication regarding placement testing, financial aid, housing, orientation, and academic enrichment opportunities.
During the summer, serve as coach and point of contact for students enrolled in UIC summer programs, including Summer College and Summer Edge, monitoring their academic progress and overall wellbeing. Assist with presentations and information sessions at UIC Orientation events to support incoming first-time and transfer students.
Plan and facilitate workshops, presentations, and student engagement activities related to academic success, transition, financial literacy, career exploration, and student belonging.
Collaborate with academic advisors, faculty, student affairs professionals, and campus partners to coordinate support for assigned students and promote student success initiatives.
Maintain accurate student records, coaching notes, and program documentation in compliance with FERPA and university policies. Assist with outcome tracking, data collection, assessment activities, and program reporting.
Lead a designated program coordination area and associated operational responsibilities, which may include communications, student engagement programming, peer coaching support, or other assigned program functions.
Represent the office at campus events, orientation programs, local high schools, and community-based outreach activities as needed.
Participate in evening and weekend programs and activities as required.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
Bachelor’s degree required.
Minimum of two years of experience in higher education, student services, social services, advising, coaching, or a related field.
Demonstrated ability to manage multiple responsibilities and work effectively both independently and collaboratively.
Strong interpersonal, organizational, and written/oral communication skills.
Proficiency with Microsoft Office and student information or case management systems.
Ability to work occasional evenings and weekends and travel locally as needed.
Preferred Qualifications
Master’s degree in social work, counseling, college student development, higher education or related field preferred.
Experience working with first-generation or economically disadvantaged student populations is strongly preferred.
Familiarity with UIC and Chicago-area schools and communities preferred.
Familiarity with student success programming, academic support resources, and university systems.
Bilingual skills preferred.
For fullest consideration, please submit your resume and cover letter at jobs.uic.edu by Thursday, August 13, 2026.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Hiring Department : Academic Center for Excellence
Location : Chicago, IL USA
Requisition ID : 1042372
Posting Close Date : August 13, 2026
Salary: The budgeted salary range for this position is $64,000 to $64,369.50.
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary The Visiting Transition Coach supports the Flames Leadership Network (FLN), a nationally recognized first-year student success program housed within the Academic Center for Excellence. The coach provides proactive, individualized coaching to an assigned cohort of approximately 125 enrolled first-year students, supporting their academic success, socio-emotional wellbeing, and sense of belonging at UIC. Core responsibilities include transition coaching, academic plan development, workshop facilitation, program outreach and engagement, and referrals to university support services and campus partners. The coach also contributes to program-level initiatives and plays an active role in the broader operation and continuous improvement of the FLN program. Particular emphasis is placed on supporting first-generation and Pell-eligible students in successfully navigating the academic, social, and institutional landscapes of university life as a foundation for long-term retention and degree completion. Duties & Responsibilities
Provide individualized transition coaching and academic support to an assigned cohort of first-year students, including development of academic plans, goal setting, referrals to campus resources and support services, and attention to students' socio-emotional wellbeing and sense of belonging.
Conduct proactive outreach and follow-up with students to monitor academic progress, address barriers to persistence, and respond to academic and attendance concerns.
Support pre-enrollment and transition activities for incoming students, including communication regarding placement testing, financial aid, housing, orientation, and academic enrichment opportunities.
During the summer, serve as coach and point of contact for students enrolled in UIC summer programs, including Summer College and Summer Edge, monitoring their academic progress and overall wellbeing. Assist with presentations and information sessions at UIC Orientation events to support incoming first-time and transfer students.
Plan and facilitate workshops, presentations, and student engagement activities related to academic success, transition, financial literacy, career exploration, and student belonging.
Collaborate with academic advisors, faculty, student affairs professionals, and campus partners to coordinate support for assigned students and promote student success initiatives.
Maintain accurate student records, coaching notes, and program documentation in compliance with FERPA and university policies. Assist with outcome tracking, data collection, assessment activities, and program reporting.
Lead a designated program coordination area and associated operational responsibilities, which may include communications, student engagement programming, peer coaching support, or other assigned program functions.
Represent the office at campus events, orientation programs, local high schools, and community-based outreach activities as needed.
Participate in evening and weekend programs and activities as required.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
Bachelor’s degree required.
Minimum of two years of experience in higher education, student services, social services, advising, coaching, or a related field.
Demonstrated ability to manage multiple responsibilities and work effectively both independently and collaboratively.
Strong interpersonal, organizational, and written/oral communication skills.
Proficiency with Microsoft Office and student information or case management systems.
Ability to work occasional evenings and weekends and travel locally as needed.
Preferred Qualifications
Master’s degree in social work, counseling, college student development, higher education or related field preferred.
Experience working with first-generation or economically disadvantaged student populations is strongly preferred.
Familiarity with UIC and Chicago-area schools and communities preferred.
Familiarity with student success programming, academic support resources, and university systems.
Bilingual skills preferred.
For fullest consideration, please submit your resume and cover letter at jobs.uic.edu by Thursday, August 13, 2026.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Clark College
Clark College is currently accepting applications for a part-time, permanent hourly Classified Program Coordinator position. This position provides front office support and leadership and supports financial aid outreach and communication efforts. This is a part-time permanent position and expected to work approximately 17 hours a week in the Financial Aid department: Monday - Friday, hours will vary depending on current needs of the department. This 100% in-person position plays a key role in providing exceptional customer service across in-person, phone, email, and virtual platforms. This position is also responsible for assisting with FAFSA/WASFA lab coordination and outreach, office communications, and engagement efforts that help students navigate the financial aid process.
This position is not eligible for benefits
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Provide information and advice to students, staff, faculty, and the public regarding financial aid services, financial aid status, policies, and recommend courses of action.
Assist in the upkeep and management of the Financial Aid student email communications, including auto-reply content.
Act as support staff lead by assisting with questions that arise, auditing incoming forms and documents, ensuring staff and student communication is accurate and consistent.
Assist in training front desk staff in effective ways to address student needs and concerns.
Assist in the development and maintenance of front desk training and procedure materials.
Coordinate, set up, tear down, and participate in financial aid workshops and labs.
Advise students, parents, and community members on how to complete all required steps for the FAFSA/WASFA applications.
Provide information to the public and participate in outreach activities that pertain to financial aid and student loan requirements. Present information to participants as needed.
Create a safe, bias-free working environment, which engenders respect for differences.
Perform other duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
One (1) year of experience in a clerical, administrative, or higher education work setting.
Exceptional critical thinking and analytical skills.
Experience in presenting information in small and large group settings.
Proficient with Teams, Microsoft Suite, and Zoom.
JOB READINESS/WORKING CONDITIONS:
Ability to listen and process information, to ask appropriate questions, and acknowledge differences in communication styles.
Provide professional, inclusive, and student-centered customer service in a fast-paced environment.
Ability to identify issues and offer alternative solutions; interpret policies, procedures, and regulations and communicate those effectively.
Demonstrated reliability, strong work ethic, accountability, and consistent attendance required due to the essential, front-facing nature of this position.
Ability to sit/stand for extended periods of time and lift and move objects weighing up to 25 lbs.
Ability to manage front desk responsibilities while completing administrative tasks.
Flexible schedule with the ability to work Monday - Friday, 8 am-5 pm, approximately 17 hours a week. Additional hours might be needed during peak service times.
Ability to demonstrate professional communication and conduct, collaborative decision making, and team building.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
SALARY RANGE: $20.99 – $27.97/hour| Step A-M | Range: 41 | Code: 107N
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases .
APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., August 13, 2026.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application.
Current resume, with a minimum of three (3) references listed.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Office of People and Culture, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online.
Clark College’s Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program, and Faculty and Staff of Color Conference.
The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people’s practices - from recruitment and onboarding to learning, well-being, and community partnerships.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Interim Associate Vice President, 360-992-2628, tschmidt@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Office of People and Culture
July 30, 2026
26-00066
Clark College is currently accepting applications for a part-time, permanent hourly Classified Program Coordinator position. This position provides front office support and leadership and supports financial aid outreach and communication efforts. This is a part-time permanent position and expected to work approximately 17 hours a week in the Financial Aid department: Monday - Friday, hours will vary depending on current needs of the department. This 100% in-person position plays a key role in providing exceptional customer service across in-person, phone, email, and virtual platforms. This position is also responsible for assisting with FAFSA/WASFA lab coordination and outreach, office communications, and engagement efforts that help students navigate the financial aid process.
This position is not eligible for benefits
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Provide information and advice to students, staff, faculty, and the public regarding financial aid services, financial aid status, policies, and recommend courses of action.
Assist in the upkeep and management of the Financial Aid student email communications, including auto-reply content.
Act as support staff lead by assisting with questions that arise, auditing incoming forms and documents, ensuring staff and student communication is accurate and consistent.
Assist in training front desk staff in effective ways to address student needs and concerns.
Assist in the development and maintenance of front desk training and procedure materials.
Coordinate, set up, tear down, and participate in financial aid workshops and labs.
Advise students, parents, and community members on how to complete all required steps for the FAFSA/WASFA applications.
Provide information to the public and participate in outreach activities that pertain to financial aid and student loan requirements. Present information to participants as needed.
Create a safe, bias-free working environment, which engenders respect for differences.
Perform other duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
One (1) year of experience in a clerical, administrative, or higher education work setting.
Exceptional critical thinking and analytical skills.
Experience in presenting information in small and large group settings.
Proficient with Teams, Microsoft Suite, and Zoom.
JOB READINESS/WORKING CONDITIONS:
Ability to listen and process information, to ask appropriate questions, and acknowledge differences in communication styles.
Provide professional, inclusive, and student-centered customer service in a fast-paced environment.
Ability to identify issues and offer alternative solutions; interpret policies, procedures, and regulations and communicate those effectively.
Demonstrated reliability, strong work ethic, accountability, and consistent attendance required due to the essential, front-facing nature of this position.
Ability to sit/stand for extended periods of time and lift and move objects weighing up to 25 lbs.
Ability to manage front desk responsibilities while completing administrative tasks.
Flexible schedule with the ability to work Monday - Friday, 8 am-5 pm, approximately 17 hours a week. Additional hours might be needed during peak service times.
Ability to demonstrate professional communication and conduct, collaborative decision making, and team building.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
SALARY RANGE: $20.99 – $27.97/hour| Step A-M | Range: 41 | Code: 107N
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases .
APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., August 13, 2026.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application.
Current resume, with a minimum of three (3) references listed.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Office of People and Culture, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online.
Clark College’s Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program, and Faculty and Staff of Color Conference.
The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people’s practices - from recruitment and onboarding to learning, well-being, and community partnerships.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Interim Associate Vice President, 360-992-2628, tschmidt@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Office of People and Culture
July 30, 2026
26-00066
