Executive Assistant

Description

Unite America seeks a full-time Executive Assistant. The Executive Assistant will primarily support the Executive Team and carry out administrative and office functions.

OUR ORGANIZATION

Unite America is a coalition of Democrats, Republicans, and independents that aims to foster a representative and functional government committed to solving our major challenges. We invest in candidates, campaigns, and organizations to advance nonpartisan electoral reforms that improve governing incentives and put voters first.

Founded in 2014, Unite America and its 20-person team has grown to be a leader in the democracy reform movement--supporting, coordinating and executing to advance policy and elect pro-reform candidates. The Unite America Fund launched in 2019 and has since mobilized millions of dollars from dozens of philanthropists to reform campaigns and candidates across the country.

Over the last three years, the Unite America Fund has been the driving force behind passing and implementing Ranked Choice Voting in NYC, the largest expansion of RCV in history; defeating the most extremist member of Congress in their primary election in 2020; adopting a first of it's kind final-four voting system in Alaska to address the “primary problem;” winning an anti-gerrymandering campaign in Virginia; and electing state lawmakers across the country who have formed cross-partisan legislative caucuses already advancing groundbreaking electoral reforms. We are focused on dramatically scaling our impact in the years to come.

At Unite America, we are working to build a more representative and functional government that puts voters first and reflects the diversity of our country. An inclusive democracy where leaders embrace problem solving over fueling divisiveness. Likewise, organizationally, we have a vision of building a team that reflects diverse identities, experiences and perspectives; a culture of working across differences toward common goals; and a workplace where everyone feels included, respected and heard. To that end, Unite America is proud to have made diversifying our team, ensuring more equitable opportunity, and fostering a culture of belonging a priority. Our organizational values reinforce this commitment as we work to model the leadership we seek, solve problems together, and take care of one another, to name a few.

THE ROLE

This is an opportunity for a detail-oriented, hardworking, and mission-driven individual to work alongside a talented team of political reformers. A committed and high-performing Executive Assistant will have a unique opportunity to make a positive impact on the operational efficiency and team culture of the organization.

The Executive Assistant will report to the Sr. Director, Operations & People. The position is based in Denver, CO. This is a full-time role with full benefits.

RESPONSIBILITIES

• Manage Executive Director’s calendar, including scheduling meetings, booking travel, troubleshooting conflicts, optimizing for time efficiencies, and managing relationships.
• Replenish and budget office necessities, including snacks and office supplies.
• Carry out daily office operations, including greeting visitors, managing internal / external communications, getting mail, and working with building maintenance as needed.
• Support logistical planning of team-building events, including staff retreats.
• Provide administrative and project support to other departments upon request.
• Manage and troubleshoot information systems, including G Suite and video conferencing; assist team in operating systems.
• Assist with special Executive Team projects as needed, such as metric-tracking and reporting.

Requirements

WHO WE’RE LOOKING FOR

You are a highly agile team player with the ability to effectively manage and independently execute a range of tasks. You are supremely organized, communicative, and poised, especially in a fast-paced and demanding environment. You are strategic and intentional in how you prioritize your time, and are able to design systems and processes that generate maximum efficiencies.

QUALIFICATIONS

• You have 2+ years of relevant work experience.
• You have a strong desire to fix a broken political system and passion for our cause.
• You are energized by a fast-paced, innovative environment with high expectations.
• You are a clear, concise, and effective communicator when writing to and speaking with colleagues and external stakeholders.
• You possess an all hands on deck, team-first mentality, and you believe no task is beneath you.
• You have a very high standard of professionalism and personal integrity.
• You are proficient in Google suite (e.g. Gmail, Drive, Calendar, Sheets, Slides, etc.).
• You are willing and able to work non-traditional hours as necessary to be responsive to scheduling requests and communications from Executive Team members.
• You possess a demonstrated ability to multitask, prioritize, and execute at a high level with keen attention to detail and minimal direction.
• You possess a knack for problem-solving and learning new systems.
• [Ideal] You have a bachelor’s degree.
• [Ideal] You have experience in the politics industry

Benefits

THE PERKS

• Competitive Compensation (est. $45k - $50k)
• Health Care Plan (medical, dental, and vision)
• Unlimited Paid Time Off (vacation, sick days, and public holidays)
• Family Leave (maternity and paternity)
• Training & Professional Development
• Wellness Resources
• Opportunity to join an inclusive, vibrant, and diverse team
• Ideal location: our office headquarters is in the heart of Denver

https://apply.workable.com/uniteamerica/j/6B4B26C38B/apply/