Executive Assistant to the CEO of CASA of Adams & Broomfield Counties

Who we are: CASA of Adams and Broomfield Counties is a 501(c)(3) non-profit organization with a mission to provide specially selected and trained community volunteers to advocate for abused and neglected children in the pursuit of safe and permanent homes. Court Appointed Special Advocate (CASA) Volunteers help fight for a child’s right to be safe, ensure that they are treated with dignity, and assure their safe passage out of foster care.  CASA of Adams & Broomfield Counties recruits, trains, and supervises a diverse and inclusive community of volunteers who donate their time to be the voice for abused and neglected children who are in the court system. Our volunteers fight for children; we fight for children and our volunteers. We thrive when our people thrive.

CASA of Adams & Broomfield Counties works with more than 300 CASA Volunteers annually. Our volunteers strive to work with more than 1,600 children who have been physically, sexually, or emotionally abused or neglected. The children are in dire need of a caring, committed advocate, and CASA of Adams & Broomfield Counties is continually identifying and recruiting more great community members to become CASA Volunteers. Child advocacy is our responsibility and our calling.

Diversity, Equity, and Inclusion: Equity and inclusion are central to our lives. Our children come from all walks of life. Our Board of Directors, our volunteers, and our rock star team come from all walks of life. CASA honors and welcomes diverse backgrounds and lived experiences. We build and cultivate a culture of diversity, equity, and inclusion. We value everyone’s unique voice and lived experience, and we encourage our team to bring their authentic selves to work.

Who you are:

You are detailed, adaptable, disciplined, and a creative problem solver. You are well organized; you handle day to day administrative tasks that are part of the CEO’s role, so that the CEO can focus on high-level leadership and strategy functions.  You interact seamlessly and with professional demeanor across a broad range of individuals including the Senior Management Team, Board of Directors, our team, and volunteers. You have sound judgement and the ability to prioritize your and the CEO’s time. You are an ambassador for CASA, interacting with child welfare professionals, judicial officers, our Board, leadership, team, volunteers, and community.  You promote CASA and our mission to recruit advocates, volunteers, supporters, and community partners. 

Hours: Full-time

Headquarters Location: 11860 Pecos Street, Westminster, CO 80234

Reports To: Chief Executive Officer (CEO)

Description of Duties:

• Completes a broad variety of administrative tasks for the CASA CEO including preparing correspondence that is sometimes confidential, compiling documents, and communications.
• Schedules meetings on behalf of the CEO
  • Coordinate all Executive Team meetings and retreats, schedule all staff meetings.
• Conserves CEO’s time by reading, routing, and researching correspondence; drafting communications to include emails, letters, meeting notes, and reports.
• Act as a liaison and provides support to CASA Leadership team.
• Arranges teleconferences: Zoom meetings, Teams Meeting, etc.
• Works with Operations Manager to coordinate, manage, inventory team IT needs.
• Superb written communication skills, including report writing, creating presentations in PowerPoint and Adobe, email correspondence, and verbal communication skills, particularly in dealing with people from diverse backgrounds.
• Provide hospitality to all guests.
• In concert with the Operations Manager, evaluates and assists in the development of office policies and procedures.
• Process and distribute daily mail.
• Answer main phone line.
• Assists Operations Manager with QuickBooks entries and monthly financial reports as required.
• Works in all the organization’s systems including Office365, Optima, Bloomerang, and QuickBooks.

Minimum Qualifications for Position:

• High school diploma or equivalent education required, Bachelor’s Degree a plus.
• Required 3 to 5 years of professional C-Suite executive level support or experience in similar position in a similarly sized organization.
• Experience working with Executive Leadership, Board members, and volunteers.
• Superb verbal, written, and interpersonal communication skills.
• Strong visual presentation skills.
• Ability to manage multiple concurrent tasks, be flexible, and meet tight deadlines.
• Ability to interpret, follow, and recommend policies and procedures.
• A respect for confidentiality.
• Passion for helping abused and neglected children, and ability to engage prospects with same passion.
• Proficiency in Microsoft Office 365 and other productivity tools, with an aptitude for learning new software and systems.  
• Clear a criminal history background check.  

Salary and Benefits:

Annual Salary Range: $47,500 - $50,000

Benefits offered:

• Health
• Dental
• Vision
• 401k-3% Match
• Unlimited Paid Time off after 90 days
• Professional development & training opportunities

Applying:

To apply, please submit a cover letter and resume using the link provided.  No phone calls please.

https://casa17th.bamboohr.com/jobs/view.php?id=27&source=aWQ9Mjc%3D

For more information about CASA of Adams & Broomfield Counties visit CASA17th.org. 

EEOC:

CASA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

https://www.casa17th.org/