Gift Coordinator, External Affairs

  • GreenLight Fund
  • Oct 23, 2022
Full time Administrative Database Other

Job Description

Organization Overview 

GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity. 

Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change. 

Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site. 

Since 2004, we have launched 44 portfolio organizations across eleven sites, invested $30.5M, and attracted an additional $206M from other funding sources, reaching more than 550,000 individuals and families last year alone.

To learn more about the GreenLight Fund, please visit

Position Overview

GreenLight Fund seeks an energetic, organized, and detail-oriented Gift Coordinator to join our External Affairs team. The Gift Coordinator is responsible for the efficient updating of donor records and accurate processing of gifts, timely acknowledgments and receipts, filing and generating reports. The External Affairs team is led by the Vice President, External Affairs. The Gift Coordinator will report to the Development Manager and will work collaboratively across the External Affairs team, Finance and Operations team and the broader GreenLight Fund network. 

Key Areas of Responsibility

Gift Processing

  • Work with the GreenLight Fund site team and Finance and Operations team to maintain an accurate tracking system for gifts. The Gift Coordinator will own gift processing across the organization including:
    • Creating and updating contacts in Salesforce for new donors and gifts.
    • Generating, sending, and tracking invoices for pledged gifts.
    • Processing gifts received by check, wire, stock, or online donation.
    • Tracking gift receipts in Salesforce. 
    • Accurately coding gifts in Sage Intacct accounting system. 
    • Generating and sending acknowledgement letters and tax receipt language and ensuring strong communication with each local GreenLight team.
    • Generating regular (automated) reports to communicate across GreenLight Fund. 
  • Find efficiencies and automate processes across gift processing sequences and prioritize strong communication with local site teams and national departments. 
  • Other duties as required.

National External Affairs Team

  • Collaborate with the External Affairs team by informing the ongoing refinement and continuous improvement of the external affairs resource library.
  • Maintain effective feedback loops between local site teams and the external affairs team. 
  • Participate in cross-functional work groups and collaborate on special projects that advance key organizational priorities such as database management and improvement, coding of prospects, and supporting sites in Salesforce input as well as training. 
  • Provide occasional coverage for the Site Support Manager, as needed, especially when special projects arise. 
  • Support special projects to improve the effectiveness of fundraising and donor relations.
  • Other duties as required.


  • Minimum of 3 years of data entry experience.
  • A deep commitment to removing barriers to inclusive prosperity so individuals and families can thrive.
  • Command of all Microsoft Office programs, specifically Word, Excel, and Powerpoint.
  • Strong orientation towards data and building efficient systems, with the ability to communicate their value to others.
  • A willingness to learn quickly and analyze new information.
  • An ability to take initiative and think creatively.
  • A demonstrated ability to plan, organize and perform multiple duties with minimal supervision, with a high degree of accuracy and attention to detail. 
  • Ability to prepare letters, reports, and assume responsibility for the accuracy and completeness of all materials. 
  • Ability to learn new applications and tools. 

Preferred Qualifications

  • Bachelor’s degree in related field or equivalent work experience.
  • Advanced experience in Salesforce within a development environment.
  • Experience working in a national, multi-site organization. 


Preference for candidates based in close proximity to the following GreenLight cities: Atlanta, Baltimore, Charlotte, Cincinnati, Detroit, Kansas City, Newark, and Philadelphia. 


The salary for this position is $52,500.

GreenLight offers a generous benefits package that includes medical, dental, and vision insurance, 401k match, and generous PTO and parental leave, as well as short- and long-term disability, life insurance, FSA, EAP, remote work assistance, health and wellbeing benefits, and a professional development stipend. 

GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.  

If you need assistance or accommodation due to a disability, you may contact us at


To apply, please submit a thoughtful resume and cover letter here



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