Educational Records Coordinator 012424-002P

  • Eastern Florida State College
  • Cocoa, FL
  • Jan 30, 2024
Full time Financial Education Other

Job Description

Eastern Florida State College is currently seeking applications for the full-time position of Educational Records Coordinator on the Cocoa Campus in Cocoa, Florida.

The Educational Records Coordinator performs complex, responsible work in administering processes related to student academic records toward graduation.  The coordinator modifies, updates, and interprets student information in several databases, evaluates college transcripts for transfer credit based on program selection, and runs degree audits to support the graduation/degree-conferral process.   This position exercises a significant amount of independent decision-making within the constraints of policy, academic curriculum, and the statewide articulation agreements among The Florida College System and the State University System.

The following minimum qualifications for this position must be met before any applicant will be considered:

  •  Bachelor’s degree from a regionally accredited institution.
  • Three years equivalent experience in a postsecondary/student services environment.
  • Familiarity with using a Student Information System (SIS). Banner preferred.
  • Proficiency with use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet.
  • Strong organizational skills to handling multiple and complex assignments and projects.
  • Experience in identifying problems, creating innovative solutions, managing projects, leading teams through collaboration, and implementing efficiencies and effectiveness using technology.
  • Ability to work effectively in a team environment with a customer service focus.
  • Ability to communicate effectively, both orally and in writing.
  • Demonstrate a working knowledge of FERPA and ability to comply with confidentiality requirements.
  • Possess strong interpersonal skills and the ability to work under moderately stressful conditions to maintain required level of productivity and to meet critical deadlines. Professional attitude and work habits.
  • Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on College property. 
  • This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
  • Understanding of and commitment to Equal Access/Equal Opportunity.
  • Official transcripts of all collegiate work will be required to be considered beyond the application phase. *

*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.

 Minimum physical qualifications:

  •  Ability to occasionally lift, push, pull and/or move up to 40 pounds.
  • Works inside in an office environment.

The annual salary is $40,000Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.

Applications will be accepted from January 30, 2024 through February 11, 2024; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.  This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.


All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.


Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work. 


Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922

Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770



Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.

About the college

Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.

An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.