Executive Office and Events Coordinator

  • United States of Care
  • Remote, Washington DC
  • Feb 12, 2024
Full time Event Planning Executive Assistant Health Care Nonprofit-Social Services

Job Description

United States of Care (USofCare) is a non-partisan non-profit organization on a mission to ensure that everyone has access to quality, affordable health care regardless of health status, social need, or income. We champion fair and commonsense policy changes to meet people’s urgent needs: the certainty that their health care will be affordable, that their coverage will be dependable and there when they need it, that their health care is personalized, and that the system is easy to understand and navigate.

In order to achieve our people-centered mission, USofCare has developed highly intentional organizational values and we are committed to building a diverse team at all levels of our organization, cultivating an inclusive culture, and engaging with people who bring different perspectives and lived experiences to our efforts. Our values are how we work internally and externally, what we hold up and celebrate, and what we are constantly striving for and aspiring to be as an organization. View our values at unitedstatesofcare.org/who-we-are

In building our team, at every level we value and prioritize inclusion and diverse perspectives. Seeking unity over uniformity, we pay attention to the diverse interests, abilities, needs and backgrounds of every employee and strive to create an environment where everyone is heard and feels that they belong. We strongly encourage applicants from diverse backgrounds and communities to apply to join our growing team. 

Position Overview and Responsibilities

United States of Care (USofCare) seeks an experienced professional to join our virtual team in the newly created position of Executive Office and Events Coordinator. The Executive Office and Events Coordinator will play a unique role in supporting the CEO and Events Department to advance our mission, elevate our people-centered brand, and amplify our impact. 

Reporting to the Chief of Staff, the Coordinator will provide executive and administrative support to the CEO (70% of the role), including managing the CEO’s high volume calendar, scheduling requests, and travel. The Coordinator will provide general administrative support, as well as work cross-departmentally to prepare the CEO for internal and external meetings; support the CEO for events and activities; initiate draft proposals, agendas, presentations, and plans from brainstorming and strategic planning sessions. They will assist in prioritizing conflicting needs and responsibilities to help the CEO stay aligned with the organizational strategy; support the Chief of Staff in managing the Board of Directors; and provide other general administrative support as needed to improve the workflow of the Executive Office. 

This position will also work closely with the Director of Events & Experiences to help execute  USofCare’s events programming, brand building efforts, and network impact initiatives (30% of the role). The Coordinator will provide project management, administrative, logistical, and hands-on events support for a portfolio of in-person and virtual convenings varying in size and scope, working in coordination with a broad range of internal and external stakeholders to ensure event goals are met. Together with the Director of Events & Experiences, the Coordinator will work to ensure that all organizational events advance strategic priorities.  

An ideal candidate for this highly dynamic role will bring exceptional attention to detail, strong planning skills, and an uncanny knack for problem solving. In this unique role, no day will look the same as the Coordinator supports a range of quickly shifting needs from the CEO, Executive Office, and Events work. A candidate who enjoys planning and executing in a fast-paced environment and embodies adaptability, excellent critical thinking skills, and takes pride in their get-it-done approach will thrive in this exciting growth opportunity. 

Qualifications and Core Competencies 

To be successful in this role, you must have a strong commitment to the organization’s mission and have a dedication to operating in a diverse, bipartisan, learning atmosphere that explores multiple policy solutions to achieve our mission. You are willing to respect different points of view, and are committed to prioritizing diversity, equity, and inclusion principles in all elements of your work.

  • 2+ years of professional experience, with strong preference for experience supporting a C-Level executive or department lead, and with previous hands-on event experience in the nonprofit and/or advocacy space; 
  • A functional understanding of the policy and/or health care issue area is strongly preferred; 
  • You possess strong project management and organizational skills, and the ability to prioritize multiple tasks and competing deadlines seamlessly with excellent attention to detail while seeing the big picture; 
  • You have sophisticated interpersonal skills, and the ability to build relationships with internal and external stakeholders, to build processes and bring others along to adhere to them, and know how to proactively address and prioritize problems creatively and when to escalate issues to supervisors;
  • You have an eye for design, and have experience and basic skills creating collateral in programs like PowerPoint and Canva. You possess excellent written and oral communication skills and the ability to work seamlessly with various stakeholders in fast-paced circumstances; you are entrepreneurial, highly self-motivated, possess a service-oriented mindset and are eager to learn. 

Work at United States of Care

USofCare is committed to equity in our compensation policy. The salary range for this position is $55,000 – $64,000/year depending on experience. 

United States of Care offers a very generous benefits package including medical, dental and vision insurance in addition to a 403b retirement plan with match and flexible paid time off. A full summary of benefits is available upon request. 

This position is full-time and is fully remote. USofCare is a virtual team, however this position is based in the Washington, DC or DMV area.

While the Coordinator’s set schedule will be 9am-5pm ET Monday-Friday, they will be expected to be responsive to the CEO as needed including, at times, outside of these hours. The ability to travel occasionally and be available on occasional nights and weekends as the event schedule requires is expected of this position. 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. United States of Care is unable to commence (“sponsor”) an immigration case in order to employ an applicant.

The position is open until filled, and the hiring committee will begin scheduling interviews the week of 2/26/2024.


Event Planning-Coordination, Administrative Support, Executive Support