Office Specialist 2

  • Oregon Youth Authority
  • Albany, Oregon
  • Sep 27, 2024
Full time Clerical

Job Description

The Oregon Youth Authority (OYA) is seeking an organized and proactive Office Specialist 2 to join our team in providing essential clerical support to the Field Supervisor, Juvenile Parole/Probation Officers (JPPOs), and Juvenile Parole/Probation Assistants (JPPAs). The ideal candidate will demonstrate the ability to develop positive and collaborative working relationships with coworkers, community partners, and system partners. This role requires excellent written and verbal communication skills, proficiency in navigating multiple computer systems (Word, Excel, Outlook, etc.), and experience with the Juvenile Justice Information System (JJIS). A successful candidate will be adept at prioritizing tasks to meet changing workload demands, coordinating travel, and taking minutes at meetings. If you thrive in a dynamic environment and are passionate about supporting the mission of OYA, we encourage you to apply and make a positive impact on the lives of Oregon’s youth.

Top duties of the position:

  • Provides necessary support services to unit members: typing, copying, purchase ordering, and other assignments.
  • Responsible for inputting all parole/probation transactions into the JJIS system.
  • Responsible for assigning new cases to parole/probation officers, opening cases, and filing new material in case records.

Additional Information:

  • This recruitment will be used to fill multiple current and future vacancies as they occur.

  • Hybrid Telework: This position is eligible for a flexible remote work schedule, and you will be required to come into the office with a minimum of 16 hours a week. Employees may be required to be in the office more frequently in response to business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state’s Work Reimagined website for more information.

  • Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

  • The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

  • This position receives annual increases on anniversary date until the maximum of the salary range is reached.

  • Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions on October 9, 2024 between 11-11:30 am PST. We will be able to answer any questions about the work and about OYA.

Click Here to Register for OYA Career Chats!

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover more about working in Oregon state government by clicking here.

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:

  • $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.

  • Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.

  • Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.

  • Legal insurance enrollment is available to purchase within the first 90 days of new union membership.

  • Tuition reimbursement.

For more information on SEIU, please click here.

What You Need to Qualify:

  • Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

  • An associate degree in any field; OR

  • An equivalent combination of education and experience.

Desired Attributes: If you have these qualities, let us know. It’s how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

  • Ability to develop positive and collaborative working relationship with coworkers, community partners, and other system partners;
  • Excellent written and verbal communication skills (assessed in application materials and time of interview);
  • Knowledge and experience working and navigating the Juvenile Justice Information System (JJIS);
  • Experience prioritizing and adjusting tasks to meet changing requirements and workload demands, and ability to multitask as well;
  • Familiar with multiple software programs (Word, Excel, Outlook,etc.);
  • Proficient in taking minutes in meetings;
  • Experience coordinating travel

How to apply:

  • Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.

  • Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.

  • COVER LETTTER REQUIRED: Describe your experiences, skills, and knowledge as they relate to the desired attributes of the position, and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.

  • Complete the questionnaire.

  • Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.

  • Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans’ preference.

​Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

More Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards. 

All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:          

For questions about the job announcement, email HR Recruiter.

Occupations

General-Other: Customer Support-Client Care, Executive Support, Filing-Records Management, General-Other: Administrative-Clerical, Office Management

Salary

$3,218.00 - $4,338.00 monthly

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