Position Summary:
Hope House Colorado (HHC) is hiring an assistant director (AD) who is responsible for supporting the leading of the Early Learning Center (ELC) for Hope House Colorado. The AD is responsible for supervising and leading staff and assisting the director of childhood education (DCE) in building a culture that exemplifies Hope House Core Values, implementation of programming that aligns with our educational philosophy and principles, running the summer program, managing parent communication, and ensuring compliance with Colorado licensing and Colorado Shines standards.
What you’ll be doing:
Provide supervision for operations assistant, summer camp staff, ELC teachers and ELC assistant teachers
Oversee daily operations of the ELC in partnership with DCE, including programming, staff and quality of care
Lead classroom scheduling, coverage and support to ensure child/staff ratio for all classrooms and compliance with childcare regulations
Maintain accurate teacher and child records needed for licensing and Colorado Shines
Assist the DCE in ensuring compliance with Colorado licensing standards and state and federal laws to maintain license, Colorado Department of Health and Environment, and local fire department regulations
Lead and implement professional learning, lesson planning, classroom fidelity checks, and coaching for Creative Curriculum, Orange (Bible) Curriculum and Social-Emotional strategies as appropriate
Lead and implement Teaching Strategies Gold Assessment System professional learning, assessment schedule, management of TS Gold System, teaching coaching to utilize data to make decisions to increase child outcomes
Direct annual professional learning for ELC (required and based on needs of ELC), including identifying needs, scheduling, budgeting and managing presenters
Assist the DCE in the compliance and quality of the ELC to reach and maintain a Colorado Shine 5-star rating (learning environment, leadership management and administrative plans, family engagement and child health program)
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if…
You are larger center certified (required)
You possess Infant Nursery Program Supervisor credential or willing to obtain within 6 months of hire (required)
You have experience in early childhood setting serving infants, toddlers and/or preschoolers (required)
You have two years of experience in a supervisory role, leading and managing staff (required)
You are familiar with ELC licensing regulations (required)
You are knowledgeable of early childhood education, child development principles and practices, and early intervention best practices (preferred)
You have a working knowledge of Teaching Strategies Gold and Creative Curriculum (preferred)
You have knowledge and experience in the implementation of trauma informed care practices as it relates to both children and adolescents (preferred)
Who we are:
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility and respect for one another, in an environment that combines professionalism with fun, humor and even a little bit of silliness each day!
Hope House Colorado Early Learning Center Educational Philosophy:
In support of our mission and vision, the Hope House Colorado Early Learning Center believes all children are a gift from God and are created in His image. This belief is at the heart of our philosophy and desire to nurture the whole child in a play-based learning environment that is a fun, engaging, and nurturing place of belonging for children of Hope House teen moms and staff, ranging in ages from 6 weeks to 5 years old. We believe that learning is best supported when built on a strong social-emotional foundation in an environment where children feel seen, heard, loved, and valued and ultimately free to be who God created them to be. We believe in a family centered approach, working in partnership with families to help children build a strong, secure, social-emotional foundation allowing them to realize their full potential.
Salary Range
$52,000 - $64,000
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 4.62 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes twelve (12) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted the week of Christmas off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Employer Based Childcare: Full-time (40-hours per week or more) Hope House Colorado employees are eligible to enroll their children in the Hope House Colorado Early Learning Center. Exceptions may be considered for part-time staff and part-time childcare needs on a case-by-case basis.
Hope House Colorado is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program! HHC provides employees with free assistance navigating the PSLF program to submit their federal student loans for forgiveness
Job Application Deadline
March 20th, 2025
Feb 17, 2026
Full time
Position Summary:
Hope House Colorado (HHC) is hiring an assistant director (AD) who is responsible for supporting the leading of the Early Learning Center (ELC) for Hope House Colorado. The AD is responsible for supervising and leading staff and assisting the director of childhood education (DCE) in building a culture that exemplifies Hope House Core Values, implementation of programming that aligns with our educational philosophy and principles, running the summer program, managing parent communication, and ensuring compliance with Colorado licensing and Colorado Shines standards.
What you’ll be doing:
Provide supervision for operations assistant, summer camp staff, ELC teachers and ELC assistant teachers
Oversee daily operations of the ELC in partnership with DCE, including programming, staff and quality of care
Lead classroom scheduling, coverage and support to ensure child/staff ratio for all classrooms and compliance with childcare regulations
Maintain accurate teacher and child records needed for licensing and Colorado Shines
Assist the DCE in ensuring compliance with Colorado licensing standards and state and federal laws to maintain license, Colorado Department of Health and Environment, and local fire department regulations
Lead and implement professional learning, lesson planning, classroom fidelity checks, and coaching for Creative Curriculum, Orange (Bible) Curriculum and Social-Emotional strategies as appropriate
Lead and implement Teaching Strategies Gold Assessment System professional learning, assessment schedule, management of TS Gold System, teaching coaching to utilize data to make decisions to increase child outcomes
Direct annual professional learning for ELC (required and based on needs of ELC), including identifying needs, scheduling, budgeting and managing presenters
Assist the DCE in the compliance and quality of the ELC to reach and maintain a Colorado Shine 5-star rating (learning environment, leadership management and administrative plans, family engagement and child health program)
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if…
You are larger center certified (required)
You possess Infant Nursery Program Supervisor credential or willing to obtain within 6 months of hire (required)
You have experience in early childhood setting serving infants, toddlers and/or preschoolers (required)
You have two years of experience in a supervisory role, leading and managing staff (required)
You are familiar with ELC licensing regulations (required)
You are knowledgeable of early childhood education, child development principles and practices, and early intervention best practices (preferred)
You have a working knowledge of Teaching Strategies Gold and Creative Curriculum (preferred)
You have knowledge and experience in the implementation of trauma informed care practices as it relates to both children and adolescents (preferred)
Who we are:
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility and respect for one another, in an environment that combines professionalism with fun, humor and even a little bit of silliness each day!
Hope House Colorado Early Learning Center Educational Philosophy:
In support of our mission and vision, the Hope House Colorado Early Learning Center believes all children are a gift from God and are created in His image. This belief is at the heart of our philosophy and desire to nurture the whole child in a play-based learning environment that is a fun, engaging, and nurturing place of belonging for children of Hope House teen moms and staff, ranging in ages from 6 weeks to 5 years old. We believe that learning is best supported when built on a strong social-emotional foundation in an environment where children feel seen, heard, loved, and valued and ultimately free to be who God created them to be. We believe in a family centered approach, working in partnership with families to help children build a strong, secure, social-emotional foundation allowing them to realize their full potential.
Salary Range
$52,000 - $64,000
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 4.62 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes twelve (12) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted the week of Christmas off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Employer Based Childcare: Full-time (40-hours per week or more) Hope House Colorado employees are eligible to enroll their children in the Hope House Colorado Early Learning Center. Exceptions may be considered for part-time staff and part-time childcare needs on a case-by-case basis.
Hope House Colorado is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program! HHC provides employees with free assistance navigating the PSLF program to submit their federal student loans for forgiveness
Job Application Deadline
March 20th, 2025
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA. 98663
Clark College is currently accepting applications for a full-time, 12-month, permanent classified Program Assistant position in the Advising, Career Services, and Student Success departments, within the division of Student Affairs. The Program Assistant reports to the Program Manager of Advising, Career, and Student Success. The Program Assistant supports students, staff and colleagues by providing excellent customer service, supports projects and events for the office, and provides information regarding services offered. Primary responsibilities include providing information about Advising, Career, and Student Success to students, staff, and the community, hosting daily Academic Advising Quick Questions, coordinating arrangements for events, workshops, and meetings, taking meeting notes, and updating documents and spreadsheets. We are seeking an individual who practices equity-mindedness, has strong interpersonal skills, demonstrated ability to use technology, demonstrated ability to think critically and a demonstrated commitment to customer service. The Academic Advising and Career Services office hours of operation are from Monday-Thursday in person from 8am-6pm, and most Fridays remote from 8am-5pm; this position will be an on-campus position on the days that the office is open in person. This position will be scheduled for 40 work hours per week during the office’s hours of operation. One day of remote work on Fridays may be available based on the needs of the department and the college and is subject to change. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as an initial point of contact for students, staff, and the community; provide information regarding Clark College resources and policies and procedures related to Advising, Career, Student Success.
Compose correspondence, and printed materials related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style, including the Reception Staff Training materials.
Provide clear concise meeting minutes for program staff meetings; ensure documented in designated cloud-based platform.
Coordinate arrangements for Advising, Career, and Student Success activities such as meetings, workshops, and student outreach events.
Schedule appointments and meetings.
Host daily Advising Quick Questions in Zoom and in person as needed, support student referrals and connections as appropriate.
Record statistical information for data collection purposes in designated software.
Use desk top publishing software; room scheduling software, appointment scheduling software, Zoom, and Clark management systems.
Update documents, spreadsheets, and flyers as needed or assigned.
Lead for Academic Advising work-study staff with questions and referral support.
Respond to emails and voicemails in a timely manner for Academic Advising and Career Services.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High school graduation or equivalent AND two (2) years of full-time clerical experience or equivalent education/experience.
Computer skills and demonstrated ability to utilize technology (learning management systems, Microsoft Office Suite; virtual communication platforms, scheduling system).
JOB READINESS/WORKING CONDITIONS :
Strong interpersonal skills with a high level of self-awareness.
Demonstrated critical thinking and analytical skills.
Knowledgeable of strategies to support diverse populations of college students with varying needs, backgrounds, and situations.
Ability to respond positively to changing needs, requirements and responsibilities.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by the Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $3,239-$4,299/month | Step A-M (commensurate with qualifications and experience) | Range: 37| Code: 107M Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., October 9, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Thomas-Jenkins, Director of Labor and Compliance, 360-992-2317, mthomas-jenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources September 17, 2024 24-00124
Sep 20, 2024
Full time
Clark College is currently accepting applications for a full-time, 12-month, permanent classified Program Assistant position in the Advising, Career Services, and Student Success departments, within the division of Student Affairs. The Program Assistant reports to the Program Manager of Advising, Career, and Student Success. The Program Assistant supports students, staff and colleagues by providing excellent customer service, supports projects and events for the office, and provides information regarding services offered. Primary responsibilities include providing information about Advising, Career, and Student Success to students, staff, and the community, hosting daily Academic Advising Quick Questions, coordinating arrangements for events, workshops, and meetings, taking meeting notes, and updating documents and spreadsheets. We are seeking an individual who practices equity-mindedness, has strong interpersonal skills, demonstrated ability to use technology, demonstrated ability to think critically and a demonstrated commitment to customer service. The Academic Advising and Career Services office hours of operation are from Monday-Thursday in person from 8am-6pm, and most Fridays remote from 8am-5pm; this position will be an on-campus position on the days that the office is open in person. This position will be scheduled for 40 work hours per week during the office’s hours of operation. One day of remote work on Fridays may be available based on the needs of the department and the college and is subject to change. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as an initial point of contact for students, staff, and the community; provide information regarding Clark College resources and policies and procedures related to Advising, Career, Student Success.
Compose correspondence, and printed materials related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style, including the Reception Staff Training materials.
Provide clear concise meeting minutes for program staff meetings; ensure documented in designated cloud-based platform.
Coordinate arrangements for Advising, Career, and Student Success activities such as meetings, workshops, and student outreach events.
Schedule appointments and meetings.
Host daily Advising Quick Questions in Zoom and in person as needed, support student referrals and connections as appropriate.
Record statistical information for data collection purposes in designated software.
Use desk top publishing software; room scheduling software, appointment scheduling software, Zoom, and Clark management systems.
Update documents, spreadsheets, and flyers as needed or assigned.
Lead for Academic Advising work-study staff with questions and referral support.
Respond to emails and voicemails in a timely manner for Academic Advising and Career Services.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High school graduation or equivalent AND two (2) years of full-time clerical experience or equivalent education/experience.
Computer skills and demonstrated ability to utilize technology (learning management systems, Microsoft Office Suite; virtual communication platforms, scheduling system).
JOB READINESS/WORKING CONDITIONS :
Strong interpersonal skills with a high level of self-awareness.
Demonstrated critical thinking and analytical skills.
Knowledgeable of strategies to support diverse populations of college students with varying needs, backgrounds, and situations.
Ability to respond positively to changing needs, requirements and responsibilities.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by the Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $3,239-$4,299/month | Step A-M (commensurate with qualifications and experience) | Range: 37| Code: 107M Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., October 9, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Thomas-Jenkins, Director of Labor and Compliance, 360-992-2317, mthomas-jenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources September 17, 2024 24-00124
ABOUT ENACTUS Enactus is a global network of leaders committed to using business as a catalyst for positive social and environmental impact. We educate, inspire, and support young people to use innovation and entrepreneurship to solve the world’s biggest problems. Each year, across more than 1,000 campuses in 33+ countries, we educate tens of thousands of college and university students. These young people launch entrepreneurial initiatives to help people, the planet, and our shared prosperity, impacting the lives of 13.1 million people. For nearly 50 years, Enactus has been preparing next generation leaders with a head for business and a heart for the world. Our global team contributes to this work by: ● Accelerating the pace of change by strengthening the capacity of our network country offices ● Sharing learnings and innovations across boundaries ● Providing students with global learning experiences Enactus Global works alongside both Enactus United States, and Resolution Project, the strategic partner organization of Enactus since September 2023. The organizations are in an exciting period of transition to more integration in their work and rebuilding the Enactus programming to be stronger than ever in the coming years. POSITION SUMMARY Location: USA or Netherlands (USA: Resolution Project Headquarters at 370 Lexington Avenue, New York, NY; the Netherlands: office location to be determined, commuting distance to The Hague) Environment : Hybrid (In office 1-2 days/week) Classification: Exempt, full-time Compensation: USA: $85,000 - $100,000/year; Netherlands: €75,000 - € 90,000/year, depending on experience Reporting To : Director of Programs, Enactus Global Start Date: September 3, 2024 The Assistant Director of Programs will focus on Network Engagement & Regional Support and will join a growing team. They deeply believe in our vision that young leaders everywhere use innovation and business skills to ensure that all people thrive in a sustainable world. This role contributes to that vision at the global level, in alignment with the Enactus core values and Network Unifying Principles. The Assistant Director of Programs supports Enactus’s global strategy to build a locally rooted, globally informed network of independent country operations. This role, part of the Programs team, develops and executes a comprehensive strategy and learning agenda that ensures Enactus network partners have the operational, programmatic, and philanthropic capacity needed to achieve their missions. They will need to work effectively in a fast-paced, results-oriented, and quickly changing environment, and will require strong operating and communication instincts, prioritization skills, and good judgment. This position will work on many types of Network engagement, and will be responsible for ● developing mechanisms for reporting and impact evaluation, ● analysis of data ● collecting, creating and evolving curriculum to share with our Network affiliates and other students interested in Enactus● working on capacity building within the Network alongside other members of the program team They will support the execution of the annual Enactus World Cup competition and support all countries and students participating in various global and multi-country competitions and challenges. The role requires the ability to independently drive toward outcomes, demonstrating flexibility and being open to shifting priorities, as needed, based on how the work evolves. The right candidate for this role has a proven ability to develop and execute programmatic strategies, collaborate, and co-create with a diverse group of network stakeholders, build strong personal and organizational relationships and make strategic decisions that drive impact and growth in complex and changing environments. This individual understands what it means to work in an international environment (including what it means to handle a high volume of virtual calls, collaboration, and communication), while having a passion for youth development, entrepreneurship, and social change. We are seeking a candidate with deep expertise in social impact and a keen awareness of the latest advancements and discussions in social entrepreneurship. The ideal candidate will possess strong analytical skills and experience in impact measurement and data analysis to evaluate program effectiveness and inform strategic decisions. Additionally, they should preferably have a proven track record in developing and implementing curriculum, which they will leverage to create impactful educational content for Enactus staff and students. The candidate must have a flexible schedule, be prepared to join meetings and conference calls before and after regular business hours – including some weekends - and must be able to travel several times each year both domestically and internationally, especially for the Enactus World Cup in Astana, Kazakhstan Oct 2-4, 2024. ELIGIBILITY Candidates applying to work in the New York office of Enactus must be eligible to work in the US. They must live within commuting distance of the New York office or be willing to relocate within 90 days of the start of their employment. Those applying to work in the Netherlands must be eligible to work in the Netherlands and live within commuting distance of the Hague or be willing to relocate within 90 days of the start of their employment.
Key Responsibilities
Network Partner & Regional Support ● Build relationships with key network stakeholders to understand and identify programmatic, operational, governance and financial support needs● Push to improve the culture and strength of collaboration between regional network partners, and to the relationships that the network partners have with other regional and global teams across the organization● Co-develop and execute a new assessment strategy and tool(s) for regularly evaluating and communicating the operational health of network partners ● Engage network partners in co-creating and advancing a capacity-building learning agenda, taking on an inclusive (co-creation) approach to sharing best practices and building skills● Develop platforms, tools, training materials, and other learning opportunities that add value to country operations, support scaled impact, innovation & best practice sharing, and accelerate network growth● Build, then leverage, deep knowledge and understanding of network partner needs to inform strategies and assist in pursuing funding opportunities● Work with partners to implement employee development programs that expand the capacity of country staff and improve program quality Races & Challenges● Manage the implementation of multi-country and Global competitions and challenges, working with country staff to implement programming in line with partners’ goals● Support countries in collecting data to report back to funders● Coordinate disbursement of race and challenge prizes with country offices Curriculum Development● Stay up to date on the latest developments in research, advancements and discourse around social impact and social entrepreneurship● Determine needs for curriculum development, taking into account where we might be able to partner with others rather than recreate existing materials● Where necessary, build out virtual and/or in-person curriculum for both country staff and Enactus student, based on best practices in learning Impact Evaluation● Lead the revamp and implementation of impact measurement and data analysis tools to evaluate program effectiveness and support strategic decisions Event Management ● Manage parts of Enactus World Cup planning and execution with the Director of Programs and other program staff, aligning event goals with organizational objectives and coordinating with network stakeholders for seamless event execution● Coordinate with Global staff team to execute the Network Leadership Summit for 2025 and beyond, supporting program and curriculum development● Collaborate across departments for synchronized planning, tracking event timelines and ensuring deadlines are met● Serve on the review committee doing research on submitted RFPs for future Enactus World Cup and Network Leadership Summit hosts Alumni Support● Support the development of a volunteer-led global alumni task force to contribute to supporting Global organization aims and periodic fundraising and awareness campaigns for Enactus Global Partner Event Support● Attend and fill in as event staff for Resolution Project, Enactus USA, and other Enactus Network country events, as needed. Other related duties, as assigned
Skills, Knowledge and Expertise
Required ● Passion for young people making an impact, empathy for others and a genuine desire to make a positive difference in the world● At least eight years of relevant work experience (may include organizational development, nonprofit capacity building, curriculum development, enterprise acceleration, and/or adult learning)● Extremely organized with meticulous attention to detail and follow through, especially around project management● Outstanding relationship building skills, including the ability to build rapport, communicate and engage effectively with individuals and organizations from a variety of backgrounds, contexts, and working styles, and influence and motivate others through both formal and informal authority● Exceptional skills in writing, structuring texts, and summarizing complex information, demonstrating the ability to convey clear, concise, and impactful messages● Strategic thinking, problem-solving, and decision-making abilities, with a results-oriented approach and a commitment to continuous improvement● Startup mentality and flexibility to adapt to changing priorities, work independently, and thrive in a fast-paced, dynamic environment● Ability to handle sensitive information about team members, methodologies, etc. with discretion and good judgment● Proficiency in Microsoft Office and Google Application Suites with a high level of general computer competency. Comfortable with using and adapting to various digital tools and platforms for efficient project management and creative expression● Professional Fluency in English (written, spoken, reading) ● Ability to travel internationally several times each year (valid passport required) and operate seamlessly across multiple time zones when not traveling ● Commitment to the principles of inclusion, diversity, equity, access, and learning (IDEAL) Enactus requires that all staff be fully vaccinated with an FDA or WHO-authorized Covid vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). We abide by each state’s requirements and acknowledge those may change over time. If moved forward to the phone screen stage, you will have the chance to ask more about this requirement. PREFERRED ● Prior staff management experience. ● Prior curriculum development experience.● Previous involvement with Enactus or similar international non-profit organizations.● Demonstrated ability to create visually appealing presentations and materials. A keen eye for design and layout to enhance communication and engagement.● Familiarity/experience with Airtable, Salesforce and/ or other CRM tools (training available).● Professional fluency in one or more additional languages (especially French, German, Spanish, Arabic, Russian, or Portuguese)
Jul 31, 2024
Full time
ABOUT ENACTUS Enactus is a global network of leaders committed to using business as a catalyst for positive social and environmental impact. We educate, inspire, and support young people to use innovation and entrepreneurship to solve the world’s biggest problems. Each year, across more than 1,000 campuses in 33+ countries, we educate tens of thousands of college and university students. These young people launch entrepreneurial initiatives to help people, the planet, and our shared prosperity, impacting the lives of 13.1 million people. For nearly 50 years, Enactus has been preparing next generation leaders with a head for business and a heart for the world. Our global team contributes to this work by: ● Accelerating the pace of change by strengthening the capacity of our network country offices ● Sharing learnings and innovations across boundaries ● Providing students with global learning experiences Enactus Global works alongside both Enactus United States, and Resolution Project, the strategic partner organization of Enactus since September 2023. The organizations are in an exciting period of transition to more integration in their work and rebuilding the Enactus programming to be stronger than ever in the coming years. POSITION SUMMARY Location: USA or Netherlands (USA: Resolution Project Headquarters at 370 Lexington Avenue, New York, NY; the Netherlands: office location to be determined, commuting distance to The Hague) Environment : Hybrid (In office 1-2 days/week) Classification: Exempt, full-time Compensation: USA: $85,000 - $100,000/year; Netherlands: €75,000 - € 90,000/year, depending on experience Reporting To : Director of Programs, Enactus Global Start Date: September 3, 2024 The Assistant Director of Programs will focus on Network Engagement & Regional Support and will join a growing team. They deeply believe in our vision that young leaders everywhere use innovation and business skills to ensure that all people thrive in a sustainable world. This role contributes to that vision at the global level, in alignment with the Enactus core values and Network Unifying Principles. The Assistant Director of Programs supports Enactus’s global strategy to build a locally rooted, globally informed network of independent country operations. This role, part of the Programs team, develops and executes a comprehensive strategy and learning agenda that ensures Enactus network partners have the operational, programmatic, and philanthropic capacity needed to achieve their missions. They will need to work effectively in a fast-paced, results-oriented, and quickly changing environment, and will require strong operating and communication instincts, prioritization skills, and good judgment. This position will work on many types of Network engagement, and will be responsible for ● developing mechanisms for reporting and impact evaluation, ● analysis of data ● collecting, creating and evolving curriculum to share with our Network affiliates and other students interested in Enactus● working on capacity building within the Network alongside other members of the program team They will support the execution of the annual Enactus World Cup competition and support all countries and students participating in various global and multi-country competitions and challenges. The role requires the ability to independently drive toward outcomes, demonstrating flexibility and being open to shifting priorities, as needed, based on how the work evolves. The right candidate for this role has a proven ability to develop and execute programmatic strategies, collaborate, and co-create with a diverse group of network stakeholders, build strong personal and organizational relationships and make strategic decisions that drive impact and growth in complex and changing environments. This individual understands what it means to work in an international environment (including what it means to handle a high volume of virtual calls, collaboration, and communication), while having a passion for youth development, entrepreneurship, and social change. We are seeking a candidate with deep expertise in social impact and a keen awareness of the latest advancements and discussions in social entrepreneurship. The ideal candidate will possess strong analytical skills and experience in impact measurement and data analysis to evaluate program effectiveness and inform strategic decisions. Additionally, they should preferably have a proven track record in developing and implementing curriculum, which they will leverage to create impactful educational content for Enactus staff and students. The candidate must have a flexible schedule, be prepared to join meetings and conference calls before and after regular business hours – including some weekends - and must be able to travel several times each year both domestically and internationally, especially for the Enactus World Cup in Astana, Kazakhstan Oct 2-4, 2024. ELIGIBILITY Candidates applying to work in the New York office of Enactus must be eligible to work in the US. They must live within commuting distance of the New York office or be willing to relocate within 90 days of the start of their employment. Those applying to work in the Netherlands must be eligible to work in the Netherlands and live within commuting distance of the Hague or be willing to relocate within 90 days of the start of their employment.
Key Responsibilities
Network Partner & Regional Support ● Build relationships with key network stakeholders to understand and identify programmatic, operational, governance and financial support needs● Push to improve the culture and strength of collaboration between regional network partners, and to the relationships that the network partners have with other regional and global teams across the organization● Co-develop and execute a new assessment strategy and tool(s) for regularly evaluating and communicating the operational health of network partners ● Engage network partners in co-creating and advancing a capacity-building learning agenda, taking on an inclusive (co-creation) approach to sharing best practices and building skills● Develop platforms, tools, training materials, and other learning opportunities that add value to country operations, support scaled impact, innovation & best practice sharing, and accelerate network growth● Build, then leverage, deep knowledge and understanding of network partner needs to inform strategies and assist in pursuing funding opportunities● Work with partners to implement employee development programs that expand the capacity of country staff and improve program quality Races & Challenges● Manage the implementation of multi-country and Global competitions and challenges, working with country staff to implement programming in line with partners’ goals● Support countries in collecting data to report back to funders● Coordinate disbursement of race and challenge prizes with country offices Curriculum Development● Stay up to date on the latest developments in research, advancements and discourse around social impact and social entrepreneurship● Determine needs for curriculum development, taking into account where we might be able to partner with others rather than recreate existing materials● Where necessary, build out virtual and/or in-person curriculum for both country staff and Enactus student, based on best practices in learning Impact Evaluation● Lead the revamp and implementation of impact measurement and data analysis tools to evaluate program effectiveness and support strategic decisions Event Management ● Manage parts of Enactus World Cup planning and execution with the Director of Programs and other program staff, aligning event goals with organizational objectives and coordinating with network stakeholders for seamless event execution● Coordinate with Global staff team to execute the Network Leadership Summit for 2025 and beyond, supporting program and curriculum development● Collaborate across departments for synchronized planning, tracking event timelines and ensuring deadlines are met● Serve on the review committee doing research on submitted RFPs for future Enactus World Cup and Network Leadership Summit hosts Alumni Support● Support the development of a volunteer-led global alumni task force to contribute to supporting Global organization aims and periodic fundraising and awareness campaigns for Enactus Global Partner Event Support● Attend and fill in as event staff for Resolution Project, Enactus USA, and other Enactus Network country events, as needed. Other related duties, as assigned
Skills, Knowledge and Expertise
Required ● Passion for young people making an impact, empathy for others and a genuine desire to make a positive difference in the world● At least eight years of relevant work experience (may include organizational development, nonprofit capacity building, curriculum development, enterprise acceleration, and/or adult learning)● Extremely organized with meticulous attention to detail and follow through, especially around project management● Outstanding relationship building skills, including the ability to build rapport, communicate and engage effectively with individuals and organizations from a variety of backgrounds, contexts, and working styles, and influence and motivate others through both formal and informal authority● Exceptional skills in writing, structuring texts, and summarizing complex information, demonstrating the ability to convey clear, concise, and impactful messages● Strategic thinking, problem-solving, and decision-making abilities, with a results-oriented approach and a commitment to continuous improvement● Startup mentality and flexibility to adapt to changing priorities, work independently, and thrive in a fast-paced, dynamic environment● Ability to handle sensitive information about team members, methodologies, etc. with discretion and good judgment● Proficiency in Microsoft Office and Google Application Suites with a high level of general computer competency. Comfortable with using and adapting to various digital tools and platforms for efficient project management and creative expression● Professional Fluency in English (written, spoken, reading) ● Ability to travel internationally several times each year (valid passport required) and operate seamlessly across multiple time zones when not traveling ● Commitment to the principles of inclusion, diversity, equity, access, and learning (IDEAL) Enactus requires that all staff be fully vaccinated with an FDA or WHO-authorized Covid vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). We abide by each state’s requirements and acknowledge those may change over time. If moved forward to the phone screen stage, you will have the chance to ask more about this requirement. PREFERRED ● Prior staff management experience. ● Prior curriculum development experience.● Previous involvement with Enactus or similar international non-profit organizations.● Demonstrated ability to create visually appealing presentations and materials. A keen eye for design and layout to enhance communication and engagement.● Familiarity/experience with Airtable, Salesforce and/ or other CRM tools (training available).● Professional fluency in one or more additional languages (especially French, German, Spanish, Arabic, Russian, or Portuguese)
Position: Aquarium Educator, Full-time & Part-Time
Reports to: Education Assistant Manager
Compensation: $17.00 per hour
Position Summary:
The Aquarium Educator’s role is critical to delivering our mission at the Aquarium and throughout Utah. While at the Aquarium, an Educator’s primary responsibility is to enhance the guest experience with high quality interpretive experiences throughout our galleries and education spaces. Educators will interact with Loveland Living Planet Aquarium (LLPA) visitors of all ages and backgrounds to provide inspiring personal engagements and activities or more formal presentations, demonstrations and learning stations. Educators also deliver science education programs to Pre-K – high school students throughout the state and perform a variety of programs both on-grounds at the Aquarium and offsite as assigned.
Educators report directly to Education Assistant Managers. Educators collaborate with assistant managers, managers, and their peer educators to improve interpretation skills and techniques. Educators are required to provide a variety of learning and engagement opportunities for Aquarium guests to enhance their visit.
Education and experience :
Associate’s degree, or two years of completed college credits towards a degree in biology, zoology, marine science, environmental science, education, or a related field is preferred
Bachelor's degree in biology, zoology, marine science, environmental science, education, or a related field is preferred
Experience interacting with children, small groups and/or large audiences, and the ability to adapt programs to audience age level and size is required
Experience working in a similar guest-related industry such as hospitality, performing arts, teaching, or zoo/aquarium and museum interpretation preferred
Experience in STEM programming; development and implementation are preferred
Must be willing to go through an additional background check required by the UT Public Local Education Agency (LEA)
Bilingual English/Spanish is a plus
Critical Skills/Competencies:
Willingness to go beyond expectations to create a fun and safe environment for guests (and staff alike); Skills include spoken, written, and visual communication skills; active listening; and understanding guest needs and using appropriate judgement to fulfill those needs
Ability to confidently and safely handle and present animals, especially reptiles and insects, after training
Be punctual, communicate clearly with supervisors, and adhere to all attendance protocols
Take direction and evaluation feedback well, ask questions, and collaborate with others while maintaining a professional work attitude. Interpretation evaluation and coaching is a key part of our team’s growth and success
Ability to quickly learn complex and/or factual information, then communicate it to a wide variety of age groups in an engaging and creative manner
Knowledge of science processes, marine biology, zoology and/or ecology with willingness to increase knowledge
Ability to engage with guests for over 2 hours in one continuous session. Must be able to stand during long periods of guest engagement. Must be comfortable working under a wide range of temperature (30-90+°F), noise, and light conditions, including indoor and outdoor settings
Ability to operate company vehicles and follow vehicle protocol. Must keep a favorable driving record and be willing to permit a periodic review of your driving record, if necessary
Ability to follow detailed daily interpretation and monthly shift schedules
Basic computer knowledge and skills
A valid Utah driver’s license, or the willingness to acquire one within 30 days of hire date, is required. Ability and willingness to drive long distances
Essential Duties and Responsibilities:
Educators scheduled for Aquarium interpretation shifts fulfill the following responsibilities:
Write individual interpretation schedules, collect engagement materials (example biofacts), and open galleries
Educate guests during public hours and help close galleries
Educators scheduled for school outreach shifts fulfill the following responsibilities:
Deliver engaging and accurate educational presentations in elementary and secondary schools in Utah
Collect outreach program materials and animals
Travel to Utah schools, teach between 1 and 6 presentations at each school, return program materials and animals after arriving back at the aquarium
Use the remaining time to educate guests in aquarium galleries
Educators scheduled for camp shifts fulfill the following responsibilities:
Prepare activities and classrooms for camp day
Lead or assist with camper check in and check out, all education camp activities, and camper lunch
Clean up classrooms and start preparing for the next day’s activities
Additional responsibilities include:
Understand, support and share with others LLPA’s mission and vision
Assist in maintaining a clean working environment; ensure all areas of the Aquarium are organized and hazard free
Deliver engaging and accurate field trip presentations that follow the Utah State Core standards in the Aquarium’s classrooms
Respond to student behaviors effectively/appropriately using effective classroom management techniques
Prepare, manage and utilize presentation supplies and materials appropriately
Assist in educational events and additional programs as needed
Additional duties as assigned
Scope of Position:
Schedule may include weekends, evenings, and holidays (excluding Thanksgiving Day and Christmas Day)
Full-time positions require four 10-hour shifts a week. Shift times vary and may start as early as 6:30 AM and end as late as 11:00 PM. Scheduled days may shift weekly or seasonally based on the education department’s programming needs.
Benefits:
The Loveland Living Planet Aquarium provides an array of benefits that include:
Medical/Dental/Vision Insurance and other optional benefits, Health Savings Account (HSA) or Flexible Spending Account (FSA), Pet Insurance, Bereavement Leave, New Child Leave, Short-Term and Long-Term Disability Insurance, Paid Holidays, PTO, and 401k.
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Jul 23, 2024
Full time
Position: Aquarium Educator, Full-time & Part-Time
Reports to: Education Assistant Manager
Compensation: $17.00 per hour
Position Summary:
The Aquarium Educator’s role is critical to delivering our mission at the Aquarium and throughout Utah. While at the Aquarium, an Educator’s primary responsibility is to enhance the guest experience with high quality interpretive experiences throughout our galleries and education spaces. Educators will interact with Loveland Living Planet Aquarium (LLPA) visitors of all ages and backgrounds to provide inspiring personal engagements and activities or more formal presentations, demonstrations and learning stations. Educators also deliver science education programs to Pre-K – high school students throughout the state and perform a variety of programs both on-grounds at the Aquarium and offsite as assigned.
Educators report directly to Education Assistant Managers. Educators collaborate with assistant managers, managers, and their peer educators to improve interpretation skills and techniques. Educators are required to provide a variety of learning and engagement opportunities for Aquarium guests to enhance their visit.
Education and experience :
Associate’s degree, or two years of completed college credits towards a degree in biology, zoology, marine science, environmental science, education, or a related field is preferred
Bachelor's degree in biology, zoology, marine science, environmental science, education, or a related field is preferred
Experience interacting with children, small groups and/or large audiences, and the ability to adapt programs to audience age level and size is required
Experience working in a similar guest-related industry such as hospitality, performing arts, teaching, or zoo/aquarium and museum interpretation preferred
Experience in STEM programming; development and implementation are preferred
Must be willing to go through an additional background check required by the UT Public Local Education Agency (LEA)
Bilingual English/Spanish is a plus
Critical Skills/Competencies:
Willingness to go beyond expectations to create a fun and safe environment for guests (and staff alike); Skills include spoken, written, and visual communication skills; active listening; and understanding guest needs and using appropriate judgement to fulfill those needs
Ability to confidently and safely handle and present animals, especially reptiles and insects, after training
Be punctual, communicate clearly with supervisors, and adhere to all attendance protocols
Take direction and evaluation feedback well, ask questions, and collaborate with others while maintaining a professional work attitude. Interpretation evaluation and coaching is a key part of our team’s growth and success
Ability to quickly learn complex and/or factual information, then communicate it to a wide variety of age groups in an engaging and creative manner
Knowledge of science processes, marine biology, zoology and/or ecology with willingness to increase knowledge
Ability to engage with guests for over 2 hours in one continuous session. Must be able to stand during long periods of guest engagement. Must be comfortable working under a wide range of temperature (30-90+°F), noise, and light conditions, including indoor and outdoor settings
Ability to operate company vehicles and follow vehicle protocol. Must keep a favorable driving record and be willing to permit a periodic review of your driving record, if necessary
Ability to follow detailed daily interpretation and monthly shift schedules
Basic computer knowledge and skills
A valid Utah driver’s license, or the willingness to acquire one within 30 days of hire date, is required. Ability and willingness to drive long distances
Essential Duties and Responsibilities:
Educators scheduled for Aquarium interpretation shifts fulfill the following responsibilities:
Write individual interpretation schedules, collect engagement materials (example biofacts), and open galleries
Educate guests during public hours and help close galleries
Educators scheduled for school outreach shifts fulfill the following responsibilities:
Deliver engaging and accurate educational presentations in elementary and secondary schools in Utah
Collect outreach program materials and animals
Travel to Utah schools, teach between 1 and 6 presentations at each school, return program materials and animals after arriving back at the aquarium
Use the remaining time to educate guests in aquarium galleries
Educators scheduled for camp shifts fulfill the following responsibilities:
Prepare activities and classrooms for camp day
Lead or assist with camper check in and check out, all education camp activities, and camper lunch
Clean up classrooms and start preparing for the next day’s activities
Additional responsibilities include:
Understand, support and share with others LLPA’s mission and vision
Assist in maintaining a clean working environment; ensure all areas of the Aquarium are organized and hazard free
Deliver engaging and accurate field trip presentations that follow the Utah State Core standards in the Aquarium’s classrooms
Respond to student behaviors effectively/appropriately using effective classroom management techniques
Prepare, manage and utilize presentation supplies and materials appropriately
Assist in educational events and additional programs as needed
Additional duties as assigned
Scope of Position:
Schedule may include weekends, evenings, and holidays (excluding Thanksgiving Day and Christmas Day)
Full-time positions require four 10-hour shifts a week. Shift times vary and may start as early as 6:30 AM and end as late as 11:00 PM. Scheduled days may shift weekly or seasonally based on the education department’s programming needs.
Benefits:
The Loveland Living Planet Aquarium provides an array of benefits that include:
Medical/Dental/Vision Insurance and other optional benefits, Health Savings Account (HSA) or Flexible Spending Account (FSA), Pet Insurance, Bereavement Leave, New Child Leave, Short-Term and Long-Term Disability Insurance, Paid Holidays, PTO, and 401k.
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA 98663
Clark College is currently accepting applications for a full-time, permanent classified Office Assistant 3 in the Tutoring Center. Under general supervision, this position serves as the primary point of contact and independently performs a variety of complex clerical projects and assignments and responds to inquires requiring substantive knowledge of office/departmental policies and procedures. Weekly hours will be divided between various tutoring centers. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Monitor the front desk and assist students with checking in, setting appointments, and using resources (computers, printers, books, etc.).
Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures, and department services; answer telephones; receive and refer visitors.
Maintain regular communication with Program Manager and Program Support Supervisor about center activities; provide direction to part-time and student employees.
Review documents, records, or applications for completeness, accuracy, and compliance with rules; determine and explain action necessary to achieve compliance or approval.
Compose office correspondence such as requests for documentation and respond to requests for information; devise, evaluate and revise forms for internal use.
Prepare or assist in the preparation, compilation, and coordination of reports and records.
Order, receive and maintain inventory.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High school diploma or equivalent.
Two (2) years of clerical experience in a fast-paced environment.
Experience working in a tutoring center or knowledge of tutoring practices.
Experience using Microsoft Office Suite, including MS Word, Excel, Outlook.
Flexible schedule, including some weekday evening (until 6:00 pm) and Saturday hours.
JOB READINESS/WORKING CONDITIONS:
Excellent written and oral communication skills to effectively communicate with diverse groups and individuals.
High level of professional judgement and discretion.
Excellent communication, organizational and interpersonal skills.
Ability to be self-directed and work independently in a team environment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $3,028-$3,999/month | Step A-M (commensurate with qualifications and experience) | Range: 34| Code: 100J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., July 8, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources June 14, 2024 24-00084
Jun 17, 2024
Full time
Clark College is currently accepting applications for a full-time, permanent classified Office Assistant 3 in the Tutoring Center. Under general supervision, this position serves as the primary point of contact and independently performs a variety of complex clerical projects and assignments and responds to inquires requiring substantive knowledge of office/departmental policies and procedures. Weekly hours will be divided between various tutoring centers. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Monitor the front desk and assist students with checking in, setting appointments, and using resources (computers, printers, books, etc.).
Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures, and department services; answer telephones; receive and refer visitors.
Maintain regular communication with Program Manager and Program Support Supervisor about center activities; provide direction to part-time and student employees.
Review documents, records, or applications for completeness, accuracy, and compliance with rules; determine and explain action necessary to achieve compliance or approval.
Compose office correspondence such as requests for documentation and respond to requests for information; devise, evaluate and revise forms for internal use.
Prepare or assist in the preparation, compilation, and coordination of reports and records.
Order, receive and maintain inventory.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High school diploma or equivalent.
Two (2) years of clerical experience in a fast-paced environment.
Experience working in a tutoring center or knowledge of tutoring practices.
Experience using Microsoft Office Suite, including MS Word, Excel, Outlook.
Flexible schedule, including some weekday evening (until 6:00 pm) and Saturday hours.
JOB READINESS/WORKING CONDITIONS:
Excellent written and oral communication skills to effectively communicate with diverse groups and individuals.
High level of professional judgement and discretion.
Excellent communication, organizational and interpersonal skills.
Ability to be self-directed and work independently in a team environment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $3,028-$3,999/month | Step A-M (commensurate with qualifications and experience) | Range: 34| Code: 100J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., July 8, 2024. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources June 14, 2024 24-00084
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA. 98663
Clark College is currently accepting applications for a full-time, 12-month, exempt Executive Assistant (EA) to the Vice President in the Student Affairs department. Leading with racial equity, the Executive Assistant (EA) to the Vice President of Student Affairs (VPSA) supports and assists the division by providing a wide range of complex administrative, secretarial support services, and budget tracking for the division. This position is responsible for coordinating and supporting meetings, activities, evaluation and reporting for accreditation and strategic planning. The EA requires the ability to work with minimal direction. The position also requires a high degree of confidentiality, knowledge, and expertise in a variety of institutional interactions. The EA should demonstrate, establish, and maintain highly effective interpersonal relationships with coworkers, students, faculty, outside agencies, and the public; work in a team environment with diverse populations; proactively problem solve; communicate effectively and respectfully at all levels; cope effectively with conflict; and represent the college and its programs professionally. The EA may be responsible for training, supervising, and reviewing the work of student workers. T he current hybrid work schedule is four days on campus and one day remote. The hybrid schedule and hours are subject to change based on the needs of the college. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as the Executive Assistant to the Vice President of Student Affairs and provide the comprehensive clerical needs of the division with a high level of performance and confidentiality.
Act as liaison for the Vice President of Student Affairs with the College community, SBCTC, the Office of the Attorney General, other state agencies, businesses, educational organizations, local school districts, and other colleges and universities.
Initiate and coordinate meetings and materials for the Student Affairs Council (SAC) and Student Affairs All Staff Meetings.
Serve as the Vice President of Student Affairs’ delegate on the Academic Standards Committee (ASC).
Coordinate the Vice President’s annual administrators’ evaluation process.
Support the development of communication sent on behalf of the Vice President of Student Affairs.
Coordinate and schedule management meetings, committee meetings, and retreats. Prepare agendas, attend meetings and compose minutes, arrange appointments, and make travel arrangements as needed for Vice President, as well as the Dean of Student Engagement.
Develop and maintain current knowledge of all operations within Student Affairs, the College, the Board of Trustees, and the State. Assist in the development of procedures to facilitate adherence to policies.
Serve as liaison between the appointed Assistant Attorney General and the Committee on Student Conduct Chair. Provide logistical support for the student appeal hearing.
Oversee maintenance of complete files and index of Vice President’s correspondence and information relating to administrative responsibilities following the current guidelines for records management.
Serve as Project Manager for Student Affairs departmental operational needs as assigned.
Establish necessary codification of certain Clark College policies and procedures.
Assist in developing and provide accountability of the Vice President of Student Affairs budget—monitor and control expenditures throughout the fiscal year/biennium.
Assist the Vice President in the development of the division budget and represent the department in the College budget process. Serve as contact for division deans, directors and managers in matters involving department budgets and processes. Specifically, gathering data pertaining to expenditures, revenue for fee accounts, forecasting, payroll, tracking, compiling, and projecting. Triage and respond to inquiries, questions, concerns, and complaints sent to the VPSA.
Interpret college administrative policies and procedures to staff, students, and the public requesting information.
Research and provide responses to various internal and external requests for information.
Oversee procurement of office supplies and equipment; process and authorize purchases orders and budget transfers as needed.
Monitor department budget monthly. Prepare division-spending reports for the vice president on a regular basis, reflecting annual budget expenditures.
Support labor and other contract negotiations with appropriate levels of confidentiality.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
Associate degree AND four (4) years of experience providing high-level executive support, including budgeting, project management, office management, and report writing OR Bachelor degree in business, public administration, office management, paralegal, or related field AND three (3) years of experience providing high-level executive support, including budgeting, project management, office management, and report writing.
Experience using Microsoft Office Suite, specifically Outlook, Word, Excel, Power Point, as well as Teams, Zoom, SharePoint, and OneDrive.
Clear and effective written and verbal communication skills, including proofreading, preparing and making presentations, sharing information with small and large groups, building collaborative relationships with internal and external partners.
Ability to plan, organize, prioritize, and execute assignments in a timely manner with minimal direction in a fast- paced environment, coordinate activities and meetings, manage multiple projects simultaneously, and learn and implement appropriate college policies and procedures and state laws, codes and regulations.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $64,010-$74,117 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., May 28, 2024. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources April 30, 2024 24-00059
Apr 30, 2024
Full time
Clark College is currently accepting applications for a full-time, 12-month, exempt Executive Assistant (EA) to the Vice President in the Student Affairs department. Leading with racial equity, the Executive Assistant (EA) to the Vice President of Student Affairs (VPSA) supports and assists the division by providing a wide range of complex administrative, secretarial support services, and budget tracking for the division. This position is responsible for coordinating and supporting meetings, activities, evaluation and reporting for accreditation and strategic planning. The EA requires the ability to work with minimal direction. The position also requires a high degree of confidentiality, knowledge, and expertise in a variety of institutional interactions. The EA should demonstrate, establish, and maintain highly effective interpersonal relationships with coworkers, students, faculty, outside agencies, and the public; work in a team environment with diverse populations; proactively problem solve; communicate effectively and respectfully at all levels; cope effectively with conflict; and represent the college and its programs professionally. The EA may be responsible for training, supervising, and reviewing the work of student workers. T he current hybrid work schedule is four days on campus and one day remote. The hybrid schedule and hours are subject to change based on the needs of the college. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as the Executive Assistant to the Vice President of Student Affairs and provide the comprehensive clerical needs of the division with a high level of performance and confidentiality.
Act as liaison for the Vice President of Student Affairs with the College community, SBCTC, the Office of the Attorney General, other state agencies, businesses, educational organizations, local school districts, and other colleges and universities.
Initiate and coordinate meetings and materials for the Student Affairs Council (SAC) and Student Affairs All Staff Meetings.
Serve as the Vice President of Student Affairs’ delegate on the Academic Standards Committee (ASC).
Coordinate the Vice President’s annual administrators’ evaluation process.
Support the development of communication sent on behalf of the Vice President of Student Affairs.
Coordinate and schedule management meetings, committee meetings, and retreats. Prepare agendas, attend meetings and compose minutes, arrange appointments, and make travel arrangements as needed for Vice President, as well as the Dean of Student Engagement.
Develop and maintain current knowledge of all operations within Student Affairs, the College, the Board of Trustees, and the State. Assist in the development of procedures to facilitate adherence to policies.
Serve as liaison between the appointed Assistant Attorney General and the Committee on Student Conduct Chair. Provide logistical support for the student appeal hearing.
Oversee maintenance of complete files and index of Vice President’s correspondence and information relating to administrative responsibilities following the current guidelines for records management.
Serve as Project Manager for Student Affairs departmental operational needs as assigned.
Establish necessary codification of certain Clark College policies and procedures.
Assist in developing and provide accountability of the Vice President of Student Affairs budget—monitor and control expenditures throughout the fiscal year/biennium.
Assist the Vice President in the development of the division budget and represent the department in the College budget process. Serve as contact for division deans, directors and managers in matters involving department budgets and processes. Specifically, gathering data pertaining to expenditures, revenue for fee accounts, forecasting, payroll, tracking, compiling, and projecting. Triage and respond to inquiries, questions, concerns, and complaints sent to the VPSA.
Interpret college administrative policies and procedures to staff, students, and the public requesting information.
Research and provide responses to various internal and external requests for information.
Oversee procurement of office supplies and equipment; process and authorize purchases orders and budget transfers as needed.
Monitor department budget monthly. Prepare division-spending reports for the vice president on a regular basis, reflecting annual budget expenditures.
Support labor and other contract negotiations with appropriate levels of confidentiality.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
Associate degree AND four (4) years of experience providing high-level executive support, including budgeting, project management, office management, and report writing OR Bachelor degree in business, public administration, office management, paralegal, or related field AND three (3) years of experience providing high-level executive support, including budgeting, project management, office management, and report writing.
Experience using Microsoft Office Suite, specifically Outlook, Word, Excel, Power Point, as well as Teams, Zoom, SharePoint, and OneDrive.
Clear and effective written and verbal communication skills, including proofreading, preparing and making presentations, sharing information with small and large groups, building collaborative relationships with internal and external partners.
Ability to plan, organize, prioritize, and execute assignments in a timely manner with minimal direction in a fast- paced environment, coordinate activities and meetings, manage multiple projects simultaneously, and learn and implement appropriate college policies and procedures and state laws, codes and regulations.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $64,010-$74,117 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., May 28, 2024. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources April 30, 2024 24-00059
Clark College’s Social Science and Fine Arts (SOFA) unit is currently accepting applications for a full-time, permanent classified Administrative Assistant 3.
This position provides administrative and general office support to students and faculty in the Social Sciences Division, Behavioral Sciences Division, the Bachelor of Applied Science in Human Services program, and the Bachelor of Applied Science in Teacher Education program ensuring consistent division, program, and unit-wide operations. The Administrative Assistant 3 serves as a point of contact and resource to faculty, students, staff, and the community with information on the departments and programs within the Social and Behavioral Sciences divisions. This position reports directly to the SOFA Unit Operations Manager. This position has an opportunity for a hybrid schedule with the option of a combination of two days worked from home and three days worked in the office; working hours are Monday-Friday from 8 am - 5 pm.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
In support of the SOFA unit act as liaison between the following college departments; Facilities, Bookstore, Security, Business Services, Environmental Health and Safety, ComMark, Human Resources, Information Technology, Library, Teaching and Learning Center, eLearning, Tutoring Services, Office of Instruction, Academic Services, Office of Diversity and Equity, and Student Affairs including Enrollment Services, Registration, Financial Aid, Advising, Entry Services, Workforce Education, Veterans Resource Center, DSS, and Counseling Health Center.
Evaluate costs and/or purchases for equipment, supplies, faculty development, travel, and estimate needs for supplies, equipment, and projects.
Maintain, monitor, reconcile and initiate corrections for the department budgets as well as any specified dedicated fee and foundation accounts, assign appropriate budget accounts, initiate transfers as appropriate.
Assist division chair(s) with orientation and training of new faculty, work with new adjunct faculty to setup email, voicemail, keys, copier set-up, computer requirements and other necessary paperwork.
Initiate bookstore orders, purchase requests, Foundation check requests, invoice vouchers, work order requests, key requests, personnel action forms, special assignment agreements, travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures.
Manage division, department, and program email distribution lists; update as needed including OU Campus web support for division, department, and program sites, maintain and upload reports to individual website for Behavioral Sciences and Social Sciences Divisions
Calendar management, schedule and arrange meetings, coordinate travel including identifying registration costs, meals, transportation, mileage, hotel, per diem as well as any other miscellaneous cost related to travel.
Facilitate orientation and training of new faculty, assist as needed regarding class schedule planning, maintain accurate student files for program applications and selected students, and provide support to students selected into the program.
Serve as administrator of the SOFA EvaluationKIT process, build quarterly project for student evaluations of unit faculty, compile and input data, monitor response rates, download reports upon project completion, and distribute report summaries in accordance with established schedule and Save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality.
Prepare and process documents and ctcLink requests such as purchasing, requisitions, travel requests expense vouchers, and faculty leave forms.
Provide office reception, respond to inquiries, and make referrals; furnish clear and accurate information on college policies and procedures.
Provide support for the College’s Honor’s Program. Coordinate with unit Dean to update honors spreadsheet, create Change of Registration forms, fill out PAFs for stipends, etc.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
Two (2) years of increasingly responsible experience in office/clerical, secretarial or general administrative work.
Proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, and SharePoint.
Provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
Effectively build and maintain strong relationships with a variety of diverse people and use intelligence, common sense, and tenacity to solve difficult or complicated challenges.
JOB READINESS/WORKING CONDITIONS:
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to produce accurate and timely work with minimal supervision.
Ability to identify issues and offer alternative solutions; inform supervisor of problems.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $3,376 - $4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 105G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., January 16, 2024.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
December 15, 2023 (updated)
23-00131
Dec 15, 2023
Full time
Clark College’s Social Science and Fine Arts (SOFA) unit is currently accepting applications for a full-time, permanent classified Administrative Assistant 3.
This position provides administrative and general office support to students and faculty in the Social Sciences Division, Behavioral Sciences Division, the Bachelor of Applied Science in Human Services program, and the Bachelor of Applied Science in Teacher Education program ensuring consistent division, program, and unit-wide operations. The Administrative Assistant 3 serves as a point of contact and resource to faculty, students, staff, and the community with information on the departments and programs within the Social and Behavioral Sciences divisions. This position reports directly to the SOFA Unit Operations Manager. This position has an opportunity for a hybrid schedule with the option of a combination of two days worked from home and three days worked in the office; working hours are Monday-Friday from 8 am - 5 pm.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
In support of the SOFA unit act as liaison between the following college departments; Facilities, Bookstore, Security, Business Services, Environmental Health and Safety, ComMark, Human Resources, Information Technology, Library, Teaching and Learning Center, eLearning, Tutoring Services, Office of Instruction, Academic Services, Office of Diversity and Equity, and Student Affairs including Enrollment Services, Registration, Financial Aid, Advising, Entry Services, Workforce Education, Veterans Resource Center, DSS, and Counseling Health Center.
Evaluate costs and/or purchases for equipment, supplies, faculty development, travel, and estimate needs for supplies, equipment, and projects.
Maintain, monitor, reconcile and initiate corrections for the department budgets as well as any specified dedicated fee and foundation accounts, assign appropriate budget accounts, initiate transfers as appropriate.
Assist division chair(s) with orientation and training of new faculty, work with new adjunct faculty to setup email, voicemail, keys, copier set-up, computer requirements and other necessary paperwork.
Initiate bookstore orders, purchase requests, Foundation check requests, invoice vouchers, work order requests, key requests, personnel action forms, special assignment agreements, travel requests and travel expense vouchers using electronic and manual processes; assist faculty with travel and purchasing procedures.
Manage division, department, and program email distribution lists; update as needed including OU Campus web support for division, department, and program sites, maintain and upload reports to individual website for Behavioral Sciences and Social Sciences Divisions
Calendar management, schedule and arrange meetings, coordinate travel including identifying registration costs, meals, transportation, mileage, hotel, per diem as well as any other miscellaneous cost related to travel.
Facilitate orientation and training of new faculty, assist as needed regarding class schedule planning, maintain accurate student files for program applications and selected students, and provide support to students selected into the program.
Serve as administrator of the SOFA EvaluationKIT process, build quarterly project for student evaluations of unit faculty, compile and input data, monitor response rates, download reports upon project completion, and distribute report summaries in accordance with established schedule and Save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality.
Prepare and process documents and ctcLink requests such as purchasing, requisitions, travel requests expense vouchers, and faculty leave forms.
Provide office reception, respond to inquiries, and make referrals; furnish clear and accurate information on college policies and procedures.
Provide support for the College’s Honor’s Program. Coordinate with unit Dean to update honors spreadsheet, create Change of Registration forms, fill out PAFs for stipends, etc.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
Two (2) years of increasingly responsible experience in office/clerical, secretarial or general administrative work.
Proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, and SharePoint.
Provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
Effectively build and maintain strong relationships with a variety of diverse people and use intelligence, common sense, and tenacity to solve difficult or complicated challenges.
JOB READINESS/WORKING CONDITIONS:
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to produce accurate and timely work with minimal supervision.
Ability to identify issues and offer alternative solutions; inform supervisor of problems.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $3,376 - $4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 105G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., January 16, 2024.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
December 15, 2023 (updated)
23-00131
Clark College
1933 Fort Vancouver Way Vancouver, Washington, 98663
Clark College is currently accepting applications for a full-time, 12-month, administrative exempt Risk Manager position in the Human Resources department. The Risk Manager is an integral part of the College’s effort to provide a safe and healthy environment across all locations. The position is a collaborative member of the Labor and Compliance team which also includes Employee Development, Environmental Health and Safety, Records Coordination, and Labor Relations. Under the direction of the Director of Labor and Compliance, the Risk Manager assesses, tracks, and monitors potential risks to protect the College from exposure that could have adverse consequences to the College’s operations. Functions also include, but are not limited to, related administrative policies and procedures, insurance liability, clinical affiliation agreements, workers compensation, and helping implement the College’s contract approval process. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
Position Responsibilities
Participates with others on loss prevention and control efforts identifying and analyzing potential exposure to loss; develops related goals and other program performance expectations.
Implements alternative risk management and mitigation techniques, strategies, and measures.
Participates in, and may direct, the development of new programs, initiatives, and incentives to reduce and mitigate risk.
Participates in contract review, MOU and other agreement processes for the College to ensure minimization of risk. Helps college administrators to develop, negotiate, and review contracts using the College’s Contract Review and Approval Process. Reviews clinical affiliation agreements with hospitals, clinics, and other provider agencies that programs have negotiated.
Participates in the development of the program budget and monitors performance against funding and expense requirements.
Serves as a liaison to College departments regarding risk factors and workers’ compensation.
Assists with the investigation, administration, and adjudication of tort claims filed against the College; contributes to the formulation of findings and makes recommendations for action and adjudication of claims for approval by the College.
Coordinates with the College’s liability insurance carrier to obtain certificates of coverage and to assess risk and liability exposures. Ensures the renewal and payment of insurance premiums in accordance with college policies and executive leadership approval. Conducts internal insurance claims investigations. Analyzes and advises on the College’s insurance coverage.
Ensures College’s risk management efforts are in compliance with existing laws and College policies and procedures.
Builds College-wide support and visibility for risk management and general loss control programs and initiatives.
Provides ongoing training and communication to College employees to ensure compliance and reduce risk.
Accumulates and analyzes data and develops comprehensive reports related to the risk management program.
Serves on a variety of related internal committees and/or task forces.
Conducts periodic risk prevention audits of the College assets, workers compensation program, and other liabilities within the scope of position responsibilities.
Makes recommendations to administration on reducing risk at the College.
Manages driver’s authorization program; ensures requirements are communicated to College faculty, staff, and volunteers.
Creates and maintains complete, accessible, and auditable files and records of work.
Participates in disaster recovery and emergency planning for the College in conjunction with administration and the College’s Environmental Health and Safety Manager and Emergency Planning Specialist.
Communicates with the College’s Assistant Attorney General and other government agencies as necessary on risk related matters.
Assists in the revision of relevant sections of the Washington State Administrative Code, when necessary.
Represents the College at regional, state and national meetings, as appropriate.
Develops and administers an Enterprise Management Program for the College.
Works primarily in-person and on campus. This is not a remote work position.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
Associate’s degree in a related field (ex: risk management, human resources, public or business administration, or paralegal) AND three (3) years of comparable professional work experience OR equivalent related education/work experience.
A strong background in research, writing, and analyzing and understanding complex data, policies, and laws.
Experience working with risk management, public records, liability insurance, contracts, policies and procedures, and workers compensation claims.
KNOWLEDGE AND SKILLS:
Risk management principles and practices.
Legal processes and procedures.
Insurance underwriting principles and practices.
Applicable Federal, State, and local laws, rules, and regulations.
Public administration principles.
Developing and managing risk management programs and policies.
Generating and implementing risk management techniques.
Investigating and assessing claims, including workers compensation.
Preparing and maintaining records.
Preparing and communicating complex and detailed reports and information.
Handling multiple priorities simultaneously.
Utilizing computer technology for communication, data gathering, research, analysis, and reporting, including spreadsheets and databases.
Communicating effectively through oral and written mediums.
Working with diverse academic, cultural, and ethnic backgrounds of community college students and staff.
Partnering with a diverse group of stakeholders and performing work in culturally relevant ways that prevents implicit bias.
Collaborative decision-making.
Contributing positively to a teamwork environment that is mission and vision oriented.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Supplemental Information
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events
SALARY RANGE: $70,570-$81,712 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS: Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., November 14, 2023. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 24, 2023 23-00111
Nov 02, 2023
Full time
Clark College is currently accepting applications for a full-time, 12-month, administrative exempt Risk Manager position in the Human Resources department. The Risk Manager is an integral part of the College’s effort to provide a safe and healthy environment across all locations. The position is a collaborative member of the Labor and Compliance team which also includes Employee Development, Environmental Health and Safety, Records Coordination, and Labor Relations. Under the direction of the Director of Labor and Compliance, the Risk Manager assesses, tracks, and monitors potential risks to protect the College from exposure that could have adverse consequences to the College’s operations. Functions also include, but are not limited to, related administrative policies and procedures, insurance liability, clinical affiliation agreements, workers compensation, and helping implement the College’s contract approval process. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
Position Responsibilities
Participates with others on loss prevention and control efforts identifying and analyzing potential exposure to loss; develops related goals and other program performance expectations.
Implements alternative risk management and mitigation techniques, strategies, and measures.
Participates in, and may direct, the development of new programs, initiatives, and incentives to reduce and mitigate risk.
Participates in contract review, MOU and other agreement processes for the College to ensure minimization of risk. Helps college administrators to develop, negotiate, and review contracts using the College’s Contract Review and Approval Process. Reviews clinical affiliation agreements with hospitals, clinics, and other provider agencies that programs have negotiated.
Participates in the development of the program budget and monitors performance against funding and expense requirements.
Serves as a liaison to College departments regarding risk factors and workers’ compensation.
Assists with the investigation, administration, and adjudication of tort claims filed against the College; contributes to the formulation of findings and makes recommendations for action and adjudication of claims for approval by the College.
Coordinates with the College’s liability insurance carrier to obtain certificates of coverage and to assess risk and liability exposures. Ensures the renewal and payment of insurance premiums in accordance with college policies and executive leadership approval. Conducts internal insurance claims investigations. Analyzes and advises on the College’s insurance coverage.
Ensures College’s risk management efforts are in compliance with existing laws and College policies and procedures.
Builds College-wide support and visibility for risk management and general loss control programs and initiatives.
Provides ongoing training and communication to College employees to ensure compliance and reduce risk.
Accumulates and analyzes data and develops comprehensive reports related to the risk management program.
Serves on a variety of related internal committees and/or task forces.
Conducts periodic risk prevention audits of the College assets, workers compensation program, and other liabilities within the scope of position responsibilities.
Makes recommendations to administration on reducing risk at the College.
Manages driver’s authorization program; ensures requirements are communicated to College faculty, staff, and volunteers.
Creates and maintains complete, accessible, and auditable files and records of work.
Participates in disaster recovery and emergency planning for the College in conjunction with administration and the College’s Environmental Health and Safety Manager and Emergency Planning Specialist.
Communicates with the College’s Assistant Attorney General and other government agencies as necessary on risk related matters.
Assists in the revision of relevant sections of the Washington State Administrative Code, when necessary.
Represents the College at regional, state and national meetings, as appropriate.
Develops and administers an Enterprise Management Program for the College.
Works primarily in-person and on campus. This is not a remote work position.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
Associate’s degree in a related field (ex: risk management, human resources, public or business administration, or paralegal) AND three (3) years of comparable professional work experience OR equivalent related education/work experience.
A strong background in research, writing, and analyzing and understanding complex data, policies, and laws.
Experience working with risk management, public records, liability insurance, contracts, policies and procedures, and workers compensation claims.
KNOWLEDGE AND SKILLS:
Risk management principles and practices.
Legal processes and procedures.
Insurance underwriting principles and practices.
Applicable Federal, State, and local laws, rules, and regulations.
Public administration principles.
Developing and managing risk management programs and policies.
Generating and implementing risk management techniques.
Investigating and assessing claims, including workers compensation.
Preparing and maintaining records.
Preparing and communicating complex and detailed reports and information.
Handling multiple priorities simultaneously.
Utilizing computer technology for communication, data gathering, research, analysis, and reporting, including spreadsheets and databases.
Communicating effectively through oral and written mediums.
Working with diverse academic, cultural, and ethnic backgrounds of community college students and staff.
Partnering with a diverse group of stakeholders and performing work in culturally relevant ways that prevents implicit bias.
Collaborative decision-making.
Contributing positively to a teamwork environment that is mission and vision oriented.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Supplemental Information
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events
SALARY RANGE: $70,570-$81,712 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS: Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., November 14, 2023. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 24, 2023 23-00111
Position: Aquarium Educator, Part-time
Reports to: Education Assistant Manager
Position Summary:
The Aquarium Educator’s role is critical to delivering our mission at the Aquarium and throughout Utah. While at the Aquarium, an Educator’s primary responsibility is to enhance the guest experience with high quality interpretive experiences throughout our galleries and education spaces. Educators will interact with Loveland Living Planet Aquarium (LLPA) visitors of all ages and backgrounds to provide inspiring personal engagements and activities or more formal presentations, demonstrations and learning stations. Educators also deliver science education programs to Pre-K – high school students throughout the state and perform a variety of programs both on-grounds at the Aquarium and offsite as assigned.
Educators report directly to Education Assistant Managers. Educators collaborate with assistant managers, managers, and their peer educators to improve interpretation skills and techniques. Educators are required to provide a variety of learning and engagement opportunities for Aquarium guests to enhance their visit.
Education and experience :
Associate’s degree, or two years of completed college credits towards a degree in biology, zoology, marine science, environmental science, education, or a related field is required
Bachelor's degree in biology, zoology, marine science, environmental science, education, or a related field is preferred
Experience interacting with children, small groups and/or large audiences, and the ability to adapt programs to audience age level and size is required
Experience working in a similar guest-related industry such as hospitality, performing arts, teaching, or zoo/aquarium and museum interpretation preferred
Experience in STEM programming; development and implementation are preferred
Must be willing to go through an additional background check required by the UT Public Local Education Agency (LEA)
Bilingual English/Spanish is a plus
Critical Skills/Competencies:
Willingness to go beyond expectations to create a fun and safe environment for guests (and staff alike); Skills include spoken, written, and visual communication skills; active listening; and understanding guest needs and using appropriate judgement to fulfill those needs
Ability to confidently and safely handle and present animals, especially reptiles and insects, after training
Be punctual, communicate clearly with supervisors, and adhere to all attendance protocols
Take direction and evaluation feedback well, ask questions, and collaborate with others while maintaining a professional work attitude. Interpretation evaluation and coaching is a key part of our team’s growth and success
Ability to quickly learn complex and/or factual information, then communicate it to a wide variety of age groups in an engaging and creative manner
Knowledge of science processes, marine biology, zoology and/or ecology with willingness to increase knowledge
Ability to engage with guests for over 2 hours in one continuous session. Must be able to stand during long periods of guest engagement. Must be comfortable working under a wide range of temperature (30-90+°F), noise, and light conditions, including indoor and outdoor settings
Ability to operate company vehicles and follow vehicle protocol. Must keep a favorable driving record and be willing to permit a periodic review of your driving record, if necessary
Ability to follow detailed daily interpretation and monthly shift schedules
Basic computer knowledge and skills
A valid Utah driver’s license, or the willingness to acquire one within 30 days of hire date, is required. Ability and willingness to drive long distances
Essential Duties and Responsibilities:
Educators scheduled for Aquarium interpretation shifts fulfill the following responsibilities:
Write individual interpretation schedules, collect engagement materials (example biofacts), and open galleries
Educate guests during public hours and help close galleries
Educators scheduled for school outreach shifts fulfill the following responsibilities:
Deliver engaging and accurate educational presentations in elementary and secondary schools in Utah
Collect outreach program materials and animals
Travel to Utah schools, teach between 1 and 6 presentations at each school, return program materials and animals after arriving back at the aquarium
Use the remaining time to educate guests in aquarium galleries
Educators scheduled for camp shifts fulfill the following responsibilities:
Prepare activities and classrooms for camp day
Lead or assist with camper check in and check out, all education camp activities, and camper lunch
Clean up classrooms and start preparing for the next day’s activities
Additional responsibilities include:
Additional responsibilities include:
Understand, support and share with others LLPA’s mission and vision
Assist in maintaining a clean working environment; ensure all areas of the Aquarium are organized and hazard free
Deliver engaging and accurate field trip presentations that follow the Utah State Core standards in the Aquarium’s classrooms
Respond to student behaviors effectively/appropriately using effective classroom management techniques
Prepare, manage and utilize presentation supplies and materials appropriately
Assist in educational events and additional programs as needed
Additional duties as assigned
Scope of Position :
Schedule may include weekends, evenings, and holidays (excluding Thanksgiving Day and Christmas Day)
Part-time positions may require one 10-hour shift and two 5-hour shifts a week. Shift duration and frequency may change during employment. For example, employees may be required to work four 5-hour shifts or two 10-hour shifts a week. Shift times vary and may start as early as 6:30 AM and end as late as 11:00 PM. Scheduled days may shift weekly or seasonally based on the education department’s programming needs.
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Sep 28, 2023
Full time
Position: Aquarium Educator, Part-time
Reports to: Education Assistant Manager
Position Summary:
The Aquarium Educator’s role is critical to delivering our mission at the Aquarium and throughout Utah. While at the Aquarium, an Educator’s primary responsibility is to enhance the guest experience with high quality interpretive experiences throughout our galleries and education spaces. Educators will interact with Loveland Living Planet Aquarium (LLPA) visitors of all ages and backgrounds to provide inspiring personal engagements and activities or more formal presentations, demonstrations and learning stations. Educators also deliver science education programs to Pre-K – high school students throughout the state and perform a variety of programs both on-grounds at the Aquarium and offsite as assigned.
Educators report directly to Education Assistant Managers. Educators collaborate with assistant managers, managers, and their peer educators to improve interpretation skills and techniques. Educators are required to provide a variety of learning and engagement opportunities for Aquarium guests to enhance their visit.
Education and experience :
Associate’s degree, or two years of completed college credits towards a degree in biology, zoology, marine science, environmental science, education, or a related field is required
Bachelor's degree in biology, zoology, marine science, environmental science, education, or a related field is preferred
Experience interacting with children, small groups and/or large audiences, and the ability to adapt programs to audience age level and size is required
Experience working in a similar guest-related industry such as hospitality, performing arts, teaching, or zoo/aquarium and museum interpretation preferred
Experience in STEM programming; development and implementation are preferred
Must be willing to go through an additional background check required by the UT Public Local Education Agency (LEA)
Bilingual English/Spanish is a plus
Critical Skills/Competencies:
Willingness to go beyond expectations to create a fun and safe environment for guests (and staff alike); Skills include spoken, written, and visual communication skills; active listening; and understanding guest needs and using appropriate judgement to fulfill those needs
Ability to confidently and safely handle and present animals, especially reptiles and insects, after training
Be punctual, communicate clearly with supervisors, and adhere to all attendance protocols
Take direction and evaluation feedback well, ask questions, and collaborate with others while maintaining a professional work attitude. Interpretation evaluation and coaching is a key part of our team’s growth and success
Ability to quickly learn complex and/or factual information, then communicate it to a wide variety of age groups in an engaging and creative manner
Knowledge of science processes, marine biology, zoology and/or ecology with willingness to increase knowledge
Ability to engage with guests for over 2 hours in one continuous session. Must be able to stand during long periods of guest engagement. Must be comfortable working under a wide range of temperature (30-90+°F), noise, and light conditions, including indoor and outdoor settings
Ability to operate company vehicles and follow vehicle protocol. Must keep a favorable driving record and be willing to permit a periodic review of your driving record, if necessary
Ability to follow detailed daily interpretation and monthly shift schedules
Basic computer knowledge and skills
A valid Utah driver’s license, or the willingness to acquire one within 30 days of hire date, is required. Ability and willingness to drive long distances
Essential Duties and Responsibilities:
Educators scheduled for Aquarium interpretation shifts fulfill the following responsibilities:
Write individual interpretation schedules, collect engagement materials (example biofacts), and open galleries
Educate guests during public hours and help close galleries
Educators scheduled for school outreach shifts fulfill the following responsibilities:
Deliver engaging and accurate educational presentations in elementary and secondary schools in Utah
Collect outreach program materials and animals
Travel to Utah schools, teach between 1 and 6 presentations at each school, return program materials and animals after arriving back at the aquarium
Use the remaining time to educate guests in aquarium galleries
Educators scheduled for camp shifts fulfill the following responsibilities:
Prepare activities and classrooms for camp day
Lead or assist with camper check in and check out, all education camp activities, and camper lunch
Clean up classrooms and start preparing for the next day’s activities
Additional responsibilities include:
Additional responsibilities include:
Understand, support and share with others LLPA’s mission and vision
Assist in maintaining a clean working environment; ensure all areas of the Aquarium are organized and hazard free
Deliver engaging and accurate field trip presentations that follow the Utah State Core standards in the Aquarium’s classrooms
Respond to student behaviors effectively/appropriately using effective classroom management techniques
Prepare, manage and utilize presentation supplies and materials appropriately
Assist in educational events and additional programs as needed
Additional duties as assigned
Scope of Position :
Schedule may include weekends, evenings, and holidays (excluding Thanksgiving Day and Christmas Day)
Part-time positions may require one 10-hour shift and two 5-hour shifts a week. Shift duration and frequency may change during employment. For example, employees may be required to work four 5-hour shifts or two 10-hour shifts a week. Shift times vary and may start as early as 6:30 AM and end as late as 11:00 PM. Scheduled days may shift weekly or seasonally based on the education department’s programming needs.
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Position: Aquarium Educator, Full-time
Reports to: Education Assistant Manager
Position Summary:
The Aquarium Educator’s role is critical to delivering our mission at the Aquarium and throughout Utah. While at the Aquarium, an Educator’s primary responsibility is to enhance the guest experience with high quality interpretive experiences throughout our galleries and education spaces. Educators will interact with Loveland Living Planet Aquarium (LLPA) visitors of all ages and backgrounds to provide inspiring personal engagements and activities or more formal presentations, demonstrations and learning stations. Educators also deliver science education programs to Pre-K – high school students throughout the state and perform a variety of programs both on-grounds at the Aquarium and offsite as assigned.
Educators report directly to Education Assistant Managers. Educators collaborate with assistant managers, managers, and their peer educators to improve interpretation skills and techniques. Educators are required to provide a variety of learning and engagement opportunities for Aquarium guests to enhance their visit.
Education and experience :
Associate’s degree, or two years of completed college credits towards a degree in biology, zoology, marine science, environmental science, education, or a related field is required
Bachelor's degree in biology, zoology, marine science, environmental science, education, or a related field is preferred
Experience interacting with children, small groups and/or large audiences, and the ability to adapt programs to audience age level and size is required
Experience working in a similar guest-related industry such as hospitality, performing arts, teaching, or zoo/aquarium and museum interpretation preferred
Experience in STEM programming; development and implementation are preferred
Must be willing to go through an additional background check required by the UT Public Local Education Agency (LEA)
Bilingual English/Spanish is a plus
Critical Skills/Competencies:
Willingness to go beyond expectations to create a fun and safe environment for guests (and staff alike); Skills include spoken, written, and visual communication skills; active listening; and understanding guest needs and using appropriate judgement to fulfill those needs
Ability to confidently and safely handle and present animals, especially reptiles and insects, after training
Be punctual, communicate clearly with supervisors, and adhere to all attendance protocols
Take direction and evaluation feedback well, ask questions, and collaborate with others while maintaining a professional work attitude. Interpretation evaluation and coaching is a key part of our team’s growth and success
Ability to quickly learn complex and/or factual information, then communicate it to a wide variety of age groups in an engaging and creative manner
Knowledge of science processes, marine biology, zoology and/or ecology with willingness to increase knowledge
Ability to engage with guests for over 2 hours in one continuous session. Must be able to stand during long periods of guest engagement. Must be comfortable working under a wide range of temperature (30-90+°F), noise, and light conditions, including indoor and outdoor settings
Ability to operate company vehicles and follow vehicle protocol. Must keep a favorable driving record and be willing to permit a periodic review of your driving record, if necessary
Ability to follow detailed daily interpretation and monthly shift schedules
Basic computer knowledge and skills
A valid Utah driver’s license, or the willingness to acquire one within 30 days of hire date, is required. Ability and willingness to drive long distances
Essential Duties and Responsibilities:
Educators scheduled for Aquarium interpretation shifts fulfill the following responsibilities:
Write individual interpretation schedules, collect engagement materials (example biofacts), and open galleries
Educate guests during public hours and help close galleries
Educators scheduled for school outreach shifts fulfill the following responsibilities:
Deliver engaging and accurate educational presentations in elementary and secondary schools in Utah
Collect outreach program materials and animals
Travel to Utah schools, teach between 1 and 6 presentations at each school, return program materials and animals after arriving back at the aquarium
Use the remaining time to educate guests in aquarium galleries
Educators scheduled for camp shifts fulfill the following responsibilities:
Prepare activities and classrooms for camp day
Lead or assist with camper check in and check out, all education camp activities, and camper lunch
Clean up classrooms and start preparing for the next day’s activities
Additional responsibilities include:
Understand, support and share with others LLPA’s mission and vision
Assist in maintaining a clean working environment; ensure all areas of the Aquarium are organized and hazard free
Deliver engaging and accurate field trip presentations that follow the Utah State Core standards in the Aquarium’s classrooms
Respond to student behaviors effectively/appropriately using effective classroom management techniques
Prepare, manage and utilize presentation supplies and materials appropriately
Assist in educational events and additional programs as needed
Additional duties as assigned
Scope of Position:
Schedule may include weekends, evenings, and holidays (excluding Thanksgiving Day and Christmas Day)
Full-time positions require four 10-hour shifts a week. Shift times vary and may start as early as 6:30 AM and end as late as 11:00 PM. Scheduled days may shift weekly or seasonally based on the education department’s programming needs.
Benefits:
The Loveland Living Planet Aquarium provides an array of benefits that include:
Medical/Dental/Vision Insurance and other optional benefits, Health Savings Account (HSA) or Flexible Spending Account (FSA), Pet Insurance, Bereavement Leave, New Child Leave, Short-Term and Long-Term Disability Insurance, Paid Holidays, PTO, and 401k.
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Sep 28, 2023
Full time
Position: Aquarium Educator, Full-time
Reports to: Education Assistant Manager
Position Summary:
The Aquarium Educator’s role is critical to delivering our mission at the Aquarium and throughout Utah. While at the Aquarium, an Educator’s primary responsibility is to enhance the guest experience with high quality interpretive experiences throughout our galleries and education spaces. Educators will interact with Loveland Living Planet Aquarium (LLPA) visitors of all ages and backgrounds to provide inspiring personal engagements and activities or more formal presentations, demonstrations and learning stations. Educators also deliver science education programs to Pre-K – high school students throughout the state and perform a variety of programs both on-grounds at the Aquarium and offsite as assigned.
Educators report directly to Education Assistant Managers. Educators collaborate with assistant managers, managers, and their peer educators to improve interpretation skills and techniques. Educators are required to provide a variety of learning and engagement opportunities for Aquarium guests to enhance their visit.
Education and experience :
Associate’s degree, or two years of completed college credits towards a degree in biology, zoology, marine science, environmental science, education, or a related field is required
Bachelor's degree in biology, zoology, marine science, environmental science, education, or a related field is preferred
Experience interacting with children, small groups and/or large audiences, and the ability to adapt programs to audience age level and size is required
Experience working in a similar guest-related industry such as hospitality, performing arts, teaching, or zoo/aquarium and museum interpretation preferred
Experience in STEM programming; development and implementation are preferred
Must be willing to go through an additional background check required by the UT Public Local Education Agency (LEA)
Bilingual English/Spanish is a plus
Critical Skills/Competencies:
Willingness to go beyond expectations to create a fun and safe environment for guests (and staff alike); Skills include spoken, written, and visual communication skills; active listening; and understanding guest needs and using appropriate judgement to fulfill those needs
Ability to confidently and safely handle and present animals, especially reptiles and insects, after training
Be punctual, communicate clearly with supervisors, and adhere to all attendance protocols
Take direction and evaluation feedback well, ask questions, and collaborate with others while maintaining a professional work attitude. Interpretation evaluation and coaching is a key part of our team’s growth and success
Ability to quickly learn complex and/or factual information, then communicate it to a wide variety of age groups in an engaging and creative manner
Knowledge of science processes, marine biology, zoology and/or ecology with willingness to increase knowledge
Ability to engage with guests for over 2 hours in one continuous session. Must be able to stand during long periods of guest engagement. Must be comfortable working under a wide range of temperature (30-90+°F), noise, and light conditions, including indoor and outdoor settings
Ability to operate company vehicles and follow vehicle protocol. Must keep a favorable driving record and be willing to permit a periodic review of your driving record, if necessary
Ability to follow detailed daily interpretation and monthly shift schedules
Basic computer knowledge and skills
A valid Utah driver’s license, or the willingness to acquire one within 30 days of hire date, is required. Ability and willingness to drive long distances
Essential Duties and Responsibilities:
Educators scheduled for Aquarium interpretation shifts fulfill the following responsibilities:
Write individual interpretation schedules, collect engagement materials (example biofacts), and open galleries
Educate guests during public hours and help close galleries
Educators scheduled for school outreach shifts fulfill the following responsibilities:
Deliver engaging and accurate educational presentations in elementary and secondary schools in Utah
Collect outreach program materials and animals
Travel to Utah schools, teach between 1 and 6 presentations at each school, return program materials and animals after arriving back at the aquarium
Use the remaining time to educate guests in aquarium galleries
Educators scheduled for camp shifts fulfill the following responsibilities:
Prepare activities and classrooms for camp day
Lead or assist with camper check in and check out, all education camp activities, and camper lunch
Clean up classrooms and start preparing for the next day’s activities
Additional responsibilities include:
Understand, support and share with others LLPA’s mission and vision
Assist in maintaining a clean working environment; ensure all areas of the Aquarium are organized and hazard free
Deliver engaging and accurate field trip presentations that follow the Utah State Core standards in the Aquarium’s classrooms
Respond to student behaviors effectively/appropriately using effective classroom management techniques
Prepare, manage and utilize presentation supplies and materials appropriately
Assist in educational events and additional programs as needed
Additional duties as assigned
Scope of Position:
Schedule may include weekends, evenings, and holidays (excluding Thanksgiving Day and Christmas Day)
Full-time positions require four 10-hour shifts a week. Shift times vary and may start as early as 6:30 AM and end as late as 11:00 PM. Scheduled days may shift weekly or seasonally based on the education department’s programming needs.
Benefits:
The Loveland Living Planet Aquarium provides an array of benefits that include:
Medical/Dental/Vision Insurance and other optional benefits, Health Savings Account (HSA) or Flexible Spending Account (FSA), Pet Insurance, Bereavement Leave, New Child Leave, Short-Term and Long-Term Disability Insurance, Paid Holidays, PTO, and 401k.
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Clark College is currently accepting applications for a full-time, permanent classified Administrative Services Manager C for the Basic Education, English, Communications and Humanities (BEECH) unit. The BEECH Unit consists of 3 instructional divisions including 13 departments, plus dual credit programs, Transitional Studies Support, and Limited English Proficiency. The unit employs approximately 180-200 faculty and staff. The Administrative Services Manager and direct reports can expect to work on campus Monday-Thursday and remote on Fridays.
This position serves as the principal assistant to the Instructional Dean of BEECH and exercises independent judgment and delegated decision-making authority to manage and direct operations and resources. This position is responsible for planning, organizing, implementing, coordinating, and controlling administrative services for the unit.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Work collaboratively with Unit Dean, staff and faculty leaders, and other college departments to accomplish the work of the unit.
Provide direct administrative support for the dean.
In conjunction with the Unit Dean, facilitate fiscal management, grant and contract administration, and program planning for the unit’s $8-9M annual budget. Reconcile budgets, initiate corrections, and provide projections.
Interpret, apply, and maintain compliance with college policies and procedures, as well as state and federal rules and regulations.
Lead a team that supports the unit administrative functions including travel, purchasing, student evaluations, faculty pay, employee onboarding and separation, work orders, faculty leave, records retention, and office moves.
Supervise staff, hire, provide orientation and training, create professional development plans, conduct annual evaluations, and participate in disciplinary actions as necessary.
Oversee and manage instructional processes: set-up and track faculty evaluations, verify faculty class assignments and loads, calculate stipends and release time, assist with student complaints.
Maintain compliance with the faculty and classified staff collective bargaining agreements.
Facilitate BEECH building-related matters, space allocation, and off-site rental agreements.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Education and Experience : Associate’s degree AND five (5) years of progressively responsible academic office, general administrative, and/or supervisory experience OR Bachelor’s degree AND three (3) years of progressively responsible academic office, general administrative, and/or supervisory experience.
Computer Skills : proficient in using Microsoft Office Suite, including MS Word, Excel (advanced), Outlook, and SharePoint.
Customer Service : provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
JOB READINESS/WORKING CONDITIONS:
Ability to produce accurate and timely work with minimal supervision.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. Able to effectively builds and maintains inclusive, mutually respectful relationships with people from diverse social groups and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
Ability to understand and carry out oral and written instructions.
Ability to identify issues, evaluate options, form accurate conclusions, and offer solutions.
Ability to perform basic math skills with accuracy.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $4,968-$6,676/month | Step A-M (commensurate with qualifications and experience) | Range: 56 | Code: 106G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., August 30, 2023.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
August 23, 2023 (updated)
23-00071
Aug 28, 2023
Full time
Clark College is currently accepting applications for a full-time, permanent classified Administrative Services Manager C for the Basic Education, English, Communications and Humanities (BEECH) unit. The BEECH Unit consists of 3 instructional divisions including 13 departments, plus dual credit programs, Transitional Studies Support, and Limited English Proficiency. The unit employs approximately 180-200 faculty and staff. The Administrative Services Manager and direct reports can expect to work on campus Monday-Thursday and remote on Fridays.
This position serves as the principal assistant to the Instructional Dean of BEECH and exercises independent judgment and delegated decision-making authority to manage and direct operations and resources. This position is responsible for planning, organizing, implementing, coordinating, and controlling administrative services for the unit.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Work collaboratively with Unit Dean, staff and faculty leaders, and other college departments to accomplish the work of the unit.
Provide direct administrative support for the dean.
In conjunction with the Unit Dean, facilitate fiscal management, grant and contract administration, and program planning for the unit’s $8-9M annual budget. Reconcile budgets, initiate corrections, and provide projections.
Interpret, apply, and maintain compliance with college policies and procedures, as well as state and federal rules and regulations.
Lead a team that supports the unit administrative functions including travel, purchasing, student evaluations, faculty pay, employee onboarding and separation, work orders, faculty leave, records retention, and office moves.
Supervise staff, hire, provide orientation and training, create professional development plans, conduct annual evaluations, and participate in disciplinary actions as necessary.
Oversee and manage instructional processes: set-up and track faculty evaluations, verify faculty class assignments and loads, calculate stipends and release time, assist with student complaints.
Maintain compliance with the faculty and classified staff collective bargaining agreements.
Facilitate BEECH building-related matters, space allocation, and off-site rental agreements.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Education and Experience : Associate’s degree AND five (5) years of progressively responsible academic office, general administrative, and/or supervisory experience OR Bachelor’s degree AND three (3) years of progressively responsible academic office, general administrative, and/or supervisory experience.
Computer Skills : proficient in using Microsoft Office Suite, including MS Word, Excel (advanced), Outlook, and SharePoint.
Customer Service : provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
JOB READINESS/WORKING CONDITIONS:
Ability to produce accurate and timely work with minimal supervision.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. Able to effectively builds and maintains inclusive, mutually respectful relationships with people from diverse social groups and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
Ability to understand and carry out oral and written instructions.
Ability to identify issues, evaluate options, form accurate conclusions, and offer solutions.
Ability to perform basic math skills with accuracy.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $4,968-$6,676/month | Step A-M (commensurate with qualifications and experience) | Range: 56 | Code: 106G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., August 30, 2023.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
August 23, 2023 (updated)
23-00071
Clark College
1933 Fort Vancouver Way, Vancouver, WA 98663
Clark College is currently accepting applications for a full-time, permanent classified Administrative Services Manager C for the Basic Education, English, Communications and Humanities (BEECH) unit. The BEECH Unit consists of 3 instructional divisions including 13 departments, plus dual credit programs, Transitional Studies Support, and Limited English Proficiency. The unit employs approximately 180-200 faculty and staff. The Administrative Services Manager and direct reports can expect to work on campus Monday-Thursday and remote on Fridays.
This position serves as the principal assistant to the Instructional Dean of BEECH and exercises independent judgment and delegated decision-making authority to manage and direct operations and resources. This position is responsible for planning, organizing, implementing, coordinating, and controlling administrative services for the unit.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Work collaboratively with Unit Dean, staff and faculty leaders, and other college departments to accomplish the work of the unit.
Provide direct administrative support for the dean.
In conjunction with the Unit Dean, facilitate fiscal management, grant and contract administration, and program planning for the unit’s $8-9M annual budget. Reconcile budgets, initiate corrections, and provide projections.
Interpret, apply, and maintain compliance with college policies and procedures, as well as state and federal rules and regulations.
Lead a team that supports the unit administrative functions including travel, purchasing, student evaluations, faculty pay, employee onboarding and separation, work orders, faculty leave, records retention, and office moves.
Supervise staff, hire, provide orientation and training, create professional development plans, conduct annual evaluations, and participate in disciplinary actions as necessary.
Oversee and manage instructional processes: set-up and track faculty evaluations, verify faculty class assignments and loads, calculate stipends and release time, assist with student complaints.
Maintain compliance with the faculty and classified staff collective bargaining agreements.
Facilitate BEECH building-related matters, space allocation, and off-site rental agreements.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Education and Experience : Associate’s degree AND five (5) years of progressively responsible academic office, general administrative, and/or supervisory experience OR Bachelor’s degree AND three (3) years of progressively responsible academic office, general administrative, and/or supervisory experience.
Computer Skills : proficient in using Microsoft Office Suite, including MS Word, Excel (advanced), Outlook, and SharePoint.
Customer Service : provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
JOB READINESS/WORKING CONDITIONS:
Ability to produce accurate and timely work with minimal supervision.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. Able to effectively builds and maintains inclusive, mutually respectful relationships with people from diverse social groups and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
Ability to understand and carry out oral and written instructions.
Ability to identify issues, evaluate options, form accurate conclusions, and offer solutions.
Ability to perform basic math skills with accuracy.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $4,968-$6,676/month | Step A-M (commensurate with qualifications and experience) | Range: 56 | Code: 106G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., August 10, 2023.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
July 20, 2023
23-00071
Jul 21, 2023
Full time
Clark College is currently accepting applications for a full-time, permanent classified Administrative Services Manager C for the Basic Education, English, Communications and Humanities (BEECH) unit. The BEECH Unit consists of 3 instructional divisions including 13 departments, plus dual credit programs, Transitional Studies Support, and Limited English Proficiency. The unit employs approximately 180-200 faculty and staff. The Administrative Services Manager and direct reports can expect to work on campus Monday-Thursday and remote on Fridays.
This position serves as the principal assistant to the Instructional Dean of BEECH and exercises independent judgment and delegated decision-making authority to manage and direct operations and resources. This position is responsible for planning, organizing, implementing, coordinating, and controlling administrative services for the unit.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Work collaboratively with Unit Dean, staff and faculty leaders, and other college departments to accomplish the work of the unit.
Provide direct administrative support for the dean.
In conjunction with the Unit Dean, facilitate fiscal management, grant and contract administration, and program planning for the unit’s $8-9M annual budget. Reconcile budgets, initiate corrections, and provide projections.
Interpret, apply, and maintain compliance with college policies and procedures, as well as state and federal rules and regulations.
Lead a team that supports the unit administrative functions including travel, purchasing, student evaluations, faculty pay, employee onboarding and separation, work orders, faculty leave, records retention, and office moves.
Supervise staff, hire, provide orientation and training, create professional development plans, conduct annual evaluations, and participate in disciplinary actions as necessary.
Oversee and manage instructional processes: set-up and track faculty evaluations, verify faculty class assignments and loads, calculate stipends and release time, assist with student complaints.
Maintain compliance with the faculty and classified staff collective bargaining agreements.
Facilitate BEECH building-related matters, space allocation, and off-site rental agreements.
Perform related duties as required.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Education and Experience : Associate’s degree AND five (5) years of progressively responsible academic office, general administrative, and/or supervisory experience OR Bachelor’s degree AND three (3) years of progressively responsible academic office, general administrative, and/or supervisory experience.
Computer Skills : proficient in using Microsoft Office Suite, including MS Word, Excel (advanced), Outlook, and SharePoint.
Customer Service : provide service that consistently meets or exceeds the needs of students, colleagues, and the community. Build and maintain internal and external customer satisfaction with the services offered by the college.
JOB READINESS/WORKING CONDITIONS:
Ability to produce accurate and timely work with minimal supervision.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. Able to effectively builds and maintains inclusive, mutually respectful relationships with people from diverse social groups and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
Ability to understand and carry out oral and written instructions.
Ability to identify issues, evaluate options, form accurate conclusions, and offer solutions.
Ability to perform basic math skills with accuracy.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $4,968-$6,676/month | Step A-M (commensurate with qualifications and experience) | Range: 56 | Code: 106G
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver .
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., August 10, 2023.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs .
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
July 20, 2023
23-00071
Harvard University
Cambridge, Massachusetts, United States, 02138
Harvard University Marketing & Engagement Assistant Harvard Graduate School of Education 56149BR Job Summary The Marketing and Engagement Assistant will serve a critical role in enabling the Harvard Graduate School of Education (HGSE) to reach thousands of educators annually with the highest-quality professional learning programs. The Assistant works collaboratively with key stakeholders including faculty, alumni, portfolio directors, program managers, vendors, and other colleagues to support the planning and delivery of a comprehensive, multi-channel marketing strategy that promotes the HGSE Professional Education brand and results in sustainable, relationships with consistent demand for, and enrollment in, our programming. The Marketing and Engagement Assistant will be a highly organized multi-tasker, with a strong attention to detail and interest in marketing strategy and operations. HGSE Professional Education serves more than 19,000 professionals in early childhood, K-12, and higher education around the world each year in online, on-campus, and customized learning experiences to improve educators' leadership and teaching and learning practices. Job Code 403033 Staff Assistant III Job-Specific Responsibilities
Develop a deep understanding of the HGSE mission, vision, and values, and of the goals and values of Professional Education at HGSE in order to represent the school and organization with integrity and contribute to a compelling story about our purpose, identity, and work
Building on deep understanding of programs and market/audience and with direction and collaboration with team, engage in research to identify new channels, events, and conferences to connect with target market and prospective applicants
With direction and input from marketing team, coordinate and maintain marketing calendar, and execute related activities for marketing and engagement team such as securing contracts with vendors, planning conference attendance, preparing and/or shipping materials, and travel arrangements, event invitations and follow up, sponsorship opportunities, and other duties
In collaboration with the Marketing and Communications Manager, support as needed with content production, asset creation, and copywriting
Research and coordinate processes for print and digital advertising, including quotes, timelines, and sharing assets for production
Provide support in evaluating and reporting on the effectiveness of advertising, sponsorship, and event attendance
Provide creative services such as making edits to design files, providing branded templates for staff use (letterheads, PowerPoint templates, schedules, and other), ensuring certificates and other forms are consistent, updated, and follow HGSE brand guidelines
Provide support in organizing and maintaining our CRM and other databases, and in data and reporting
Provide support in managing student interns and temporary staff members hired for Marketing, Admissions, and Business Development team projects
Other projects as necessary, and in collaboration with the Marketing, Admissions, and Business Development and Partner Engagement teams
This is a full-time, one-year term position with the possibility of renewal. Basic Qualifications 2 years related professional experience in marketing. Familiarity and indicated experience with MS Office, specifically Word, PowerPoint, Excel). Some overtime may be required during peak times which may include weekends. Any candidate wishing to be considered must supply a cover letter in addition to a resume Additional Qualifications and Skills The ideal candidate will have exceptional interpersonal, organizational, and communication skills, and a proven record of working collaboratively with a wide range of constituents. This person will be a self-starter who is able to work as part of a larger, complex, and evolving team and to balance interests and needs of a variety of stakeholders. The successful candidate will have experience taking general ideas around goals and working both collaboratively and independently to achieve desired outcomes, incorporating feedback along the way and demonstrating a high degree of initiative and ownership.
Strong research, communication, and organizational skills
Experience in highly collaborative environment, and in receiving, responding to, and successfully implementing feedback
Ability to manage multiple and competing priorities and to complete deliverables on time and with strong attention to detail
A strong learning stance and interest in expanding marketing skills Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Please Note once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA. Working Conditions This position is based in Cambridge, MA Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department PPE Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Pre-Employment Screening Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/k5A2NyTJ4Wg6CnJwI2goy PI154792712
Nov 22, 2021
Full time
Harvard University Marketing & Engagement Assistant Harvard Graduate School of Education 56149BR Job Summary The Marketing and Engagement Assistant will serve a critical role in enabling the Harvard Graduate School of Education (HGSE) to reach thousands of educators annually with the highest-quality professional learning programs. The Assistant works collaboratively with key stakeholders including faculty, alumni, portfolio directors, program managers, vendors, and other colleagues to support the planning and delivery of a comprehensive, multi-channel marketing strategy that promotes the HGSE Professional Education brand and results in sustainable, relationships with consistent demand for, and enrollment in, our programming. The Marketing and Engagement Assistant will be a highly organized multi-tasker, with a strong attention to detail and interest in marketing strategy and operations. HGSE Professional Education serves more than 19,000 professionals in early childhood, K-12, and higher education around the world each year in online, on-campus, and customized learning experiences to improve educators' leadership and teaching and learning practices. Job Code 403033 Staff Assistant III Job-Specific Responsibilities
Develop a deep understanding of the HGSE mission, vision, and values, and of the goals and values of Professional Education at HGSE in order to represent the school and organization with integrity and contribute to a compelling story about our purpose, identity, and work
Building on deep understanding of programs and market/audience and with direction and collaboration with team, engage in research to identify new channels, events, and conferences to connect with target market and prospective applicants
With direction and input from marketing team, coordinate and maintain marketing calendar, and execute related activities for marketing and engagement team such as securing contracts with vendors, planning conference attendance, preparing and/or shipping materials, and travel arrangements, event invitations and follow up, sponsorship opportunities, and other duties
In collaboration with the Marketing and Communications Manager, support as needed with content production, asset creation, and copywriting
Research and coordinate processes for print and digital advertising, including quotes, timelines, and sharing assets for production
Provide support in evaluating and reporting on the effectiveness of advertising, sponsorship, and event attendance
Provide creative services such as making edits to design files, providing branded templates for staff use (letterheads, PowerPoint templates, schedules, and other), ensuring certificates and other forms are consistent, updated, and follow HGSE brand guidelines
Provide support in organizing and maintaining our CRM and other databases, and in data and reporting
Provide support in managing student interns and temporary staff members hired for Marketing, Admissions, and Business Development team projects
Other projects as necessary, and in collaboration with the Marketing, Admissions, and Business Development and Partner Engagement teams
This is a full-time, one-year term position with the possibility of renewal. Basic Qualifications 2 years related professional experience in marketing. Familiarity and indicated experience with MS Office, specifically Word, PowerPoint, Excel). Some overtime may be required during peak times which may include weekends. Any candidate wishing to be considered must supply a cover letter in addition to a resume Additional Qualifications and Skills The ideal candidate will have exceptional interpersonal, organizational, and communication skills, and a proven record of working collaboratively with a wide range of constituents. This person will be a self-starter who is able to work as part of a larger, complex, and evolving team and to balance interests and needs of a variety of stakeholders. The successful candidate will have experience taking general ideas around goals and working both collaboratively and independently to achieve desired outcomes, incorporating feedback along the way and demonstrating a high degree of initiative and ownership.
Strong research, communication, and organizational skills
Experience in highly collaborative environment, and in receiving, responding to, and successfully implementing feedback
Ability to manage multiple and competing priorities and to complete deliverables on time and with strong attention to detail
A strong learning stance and interest in expanding marketing skills Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Please Note once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA. Working Conditions This position is based in Cambridge, MA Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department PPE Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Pre-Employment Screening Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/k5A2NyTJ4Wg6CnJwI2goy PI154792712
Harvard University
Cambridge, Massachusetts, United States, 02138
Harvard University Admissions Assistant Harvard Graduate School of Education 55449BR Job Summary The Admissions Assistant will serve a critical support role within the Admissions Team for Professional Education (PPE) at the Harvard Graduate School of Education (HGSE), which serves 19,000 professionals in early childhood, K-12, and higher education around the world each year through a diverse portfolio of 100+ professional learning offerings. Job Code 403033 Staff Assistant III Job-Specific Responsibilities Reporting to the PPE Admissions Manager and in collaboration with a team of Admissions Coordinators, the Admissions Assistant will serve as the contact and first line of information and resources for educators interested in or applying to PPE programs. The Admissions Assistant is responsible for providing outstanding customer service to prospective through enrolled participants and supporting the day-to-day work of the Admissions Team, including:
Communications and customer service: Developing a broad understanding of the programs offered and audiences served by Professional Education; reviewing material, meeting with colleagues, and attending meetings in order to stay up-to-date for purposes of providing timely, detailed, and helpful information and resources to our constituents
Responding to inquiries received via the PPE Admissions telephone line and email address, answering general questions and forwarding and/or coordinating with colleagues as necessary
Tracking and triaging all communications, reporting on the volume and nature of inquiries in order to inform the development of content and resources that proactively address common concerns and frequently asked questions and that support the development of processes and systems to efficiently manage inquiries
Admissions and enrollment: Oversee the full enrollment process for a portfolio of open enrollment online workshops
Assist Admissions Team with various admissions-related communications
Assist Admissions Team in checking that applications and enrollment forms are complete; follow up with applicants as needed
Provide general support with processes, reports, and communications in the Applicant Tracking System and CRM
Data and reporting Compile and share periodic program enrollment reports on a need-basis on behalf of Admissions Coordinators
Assist Admissions Team in compiling data for debrief/evaluation meetings after each program ends for purposes of identifying successes and areas for improvement
Respond to requests for data from colleagues within PPE and across HGSE and the Harvard community
Support the Marketing and Admissions Team's ongoing practices to ensure data accuracy and integrity within its databases and systems
Other duties as assigned
Basic Qualifications
2 years related experience in a customer service, admissions, or administrative role. A combination of education and experience may be considered.
All interested candidates must submit a cover letter and resume.
Additional Qualifications and Skills
BA/BS preferred
Excellent oral and written communication skills
Prior customer service experience, including phone support
Proficient in use of Microsoft Office Suite
Works in both collaborative and self-directed situations
Proven ability to stay organized and multi-task with shifting priorities and interruptions; demonstrated ability to work effectively under deadline pressure and as part of a team; ability to work collaboratively.
Proficient with Microsoft Office suite applications, including Word, Excel, and PowerPoint.
Comfort and experience with web-based applications.
Experience working with Salesforce a plus.
Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Working Conditions NOTICE: Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department PPE Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Pre-Employment Screening Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/ljmaapHGlegNhRedI4QZR PI147789292
Sep 23, 2021
Full time
Harvard University Admissions Assistant Harvard Graduate School of Education 55449BR Job Summary The Admissions Assistant will serve a critical support role within the Admissions Team for Professional Education (PPE) at the Harvard Graduate School of Education (HGSE), which serves 19,000 professionals in early childhood, K-12, and higher education around the world each year through a diverse portfolio of 100+ professional learning offerings. Job Code 403033 Staff Assistant III Job-Specific Responsibilities Reporting to the PPE Admissions Manager and in collaboration with a team of Admissions Coordinators, the Admissions Assistant will serve as the contact and first line of information and resources for educators interested in or applying to PPE programs. The Admissions Assistant is responsible for providing outstanding customer service to prospective through enrolled participants and supporting the day-to-day work of the Admissions Team, including:
Communications and customer service: Developing a broad understanding of the programs offered and audiences served by Professional Education; reviewing material, meeting with colleagues, and attending meetings in order to stay up-to-date for purposes of providing timely, detailed, and helpful information and resources to our constituents
Responding to inquiries received via the PPE Admissions telephone line and email address, answering general questions and forwarding and/or coordinating with colleagues as necessary
Tracking and triaging all communications, reporting on the volume and nature of inquiries in order to inform the development of content and resources that proactively address common concerns and frequently asked questions and that support the development of processes and systems to efficiently manage inquiries
Admissions and enrollment: Oversee the full enrollment process for a portfolio of open enrollment online workshops
Assist Admissions Team with various admissions-related communications
Assist Admissions Team in checking that applications and enrollment forms are complete; follow up with applicants as needed
Provide general support with processes, reports, and communications in the Applicant Tracking System and CRM
Data and reporting Compile and share periodic program enrollment reports on a need-basis on behalf of Admissions Coordinators
Assist Admissions Team in compiling data for debrief/evaluation meetings after each program ends for purposes of identifying successes and areas for improvement
Respond to requests for data from colleagues within PPE and across HGSE and the Harvard community
Support the Marketing and Admissions Team's ongoing practices to ensure data accuracy and integrity within its databases and systems
Other duties as assigned
Basic Qualifications
2 years related experience in a customer service, admissions, or administrative role. A combination of education and experience may be considered.
All interested candidates must submit a cover letter and resume.
Additional Qualifications and Skills
BA/BS preferred
Excellent oral and written communication skills
Prior customer service experience, including phone support
Proficient in use of Microsoft Office Suite
Works in both collaborative and self-directed situations
Proven ability to stay organized and multi-task with shifting priorities and interruptions; demonstrated ability to work effectively under deadline pressure and as part of a team; ability to work collaboratively.
Proficient with Microsoft Office suite applications, including Word, Excel, and PowerPoint.
Comfort and experience with web-based applications.
Experience working with Salesforce a plus.
Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Working Conditions NOTICE: Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department PPE Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Pre-Employment Screening Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/ljmaapHGlegNhRedI4QZR PI147789292
Montgomery Housing Partnership (MHP) is seeking an AFTER-SCHOOL COMPUTER LAB FACILITATOR/LEAD ASSISTANT ( Part-Time ) to support the Community Life Pre/After-School Program. This is a part-time position Monday- Friday; some days may not apply (excluding school holidays). Program hours are from 3:30 pm to 5:30 pm at some sites and other sites from 4:00 pm to 6:00 pm. Please indicate your preferred work hours.
Who we are : MHP is an active and growing nonprofit organization, founded in 1989, that develops, acquires, rehabilitates, and builds quality homes to meet the growing need for affordable housing in Montgomery County and neighboring communities. MHP’s community-based projects and programs include providing affordable rents, developing educational programs for residents to develop skills that expand their opportunities and balance their lives, and implementing neighborhood revitalization efforts in communities impacted by economic challenges and mass transit construction.
Summary Job Description : The Pre/After-School Computer Lab Facilitator will work under the supervision of the Lead Instructor or Lead Teacher, The Community Life Programs Manager or Coordinator and the Director of Resident Services to ensure the success and quality of the educational and human services programs offered at selected MHP affordable housing units located in Montgomery County and the DC metro area.
Primary Responsibilities:
Supervise the students while in computer lab
Evaluate the students’ basic learning needs the first week (diagnostic on software)
Create learning goals for the students
Help children complete their daily literacy goals via software
Monitor and write students’ academic progress from software
Provide weekly updates to Site Coordinator and Site Supervisor
Prepare computer lab for the students' arrival (make sure computer is on and logged into software) and organize the computer lab at the end of the day
Group and escort students to the computer lab every 45 or 50 minutes
Take group attendance; each group uses the computer software twice a week
Ensure children are using the software properly
Follow classroom behavior guidelines
Support students in understanding the computer software
Attend field trips and follow procedures and guidelines mandated
Lead the program when the Lead Instructor or Lead Teacher is absent
Perform other duties as assigned
Qualifications:
Basic computer skills required
Strong oral and written communication skills
Comfortable working closely with people of diverse backgrounds
Bilingual English/Spanish/Amharic preferred
At least 15 years of age (work permit required)
Compensation : $15/hr-17/hr. based on your qualifications.
Application Process: Please submit your resume and cover letter, by email to: hrjobs@marcumllp.com . Please include the job title, “ AFTER-SCHOOL COMPUTER LAB FACILITATOR/LEAD ASSISTANT ,” in the subject line of your email.
Aug 20, 2021
Part time
Montgomery Housing Partnership (MHP) is seeking an AFTER-SCHOOL COMPUTER LAB FACILITATOR/LEAD ASSISTANT ( Part-Time ) to support the Community Life Pre/After-School Program. This is a part-time position Monday- Friday; some days may not apply (excluding school holidays). Program hours are from 3:30 pm to 5:30 pm at some sites and other sites from 4:00 pm to 6:00 pm. Please indicate your preferred work hours.
Who we are : MHP is an active and growing nonprofit organization, founded in 1989, that develops, acquires, rehabilitates, and builds quality homes to meet the growing need for affordable housing in Montgomery County and neighboring communities. MHP’s community-based projects and programs include providing affordable rents, developing educational programs for residents to develop skills that expand their opportunities and balance their lives, and implementing neighborhood revitalization efforts in communities impacted by economic challenges and mass transit construction.
Summary Job Description : The Pre/After-School Computer Lab Facilitator will work under the supervision of the Lead Instructor or Lead Teacher, The Community Life Programs Manager or Coordinator and the Director of Resident Services to ensure the success and quality of the educational and human services programs offered at selected MHP affordable housing units located in Montgomery County and the DC metro area.
Primary Responsibilities:
Supervise the students while in computer lab
Evaluate the students’ basic learning needs the first week (diagnostic on software)
Create learning goals for the students
Help children complete their daily literacy goals via software
Monitor and write students’ academic progress from software
Provide weekly updates to Site Coordinator and Site Supervisor
Prepare computer lab for the students' arrival (make sure computer is on and logged into software) and organize the computer lab at the end of the day
Group and escort students to the computer lab every 45 or 50 minutes
Take group attendance; each group uses the computer software twice a week
Ensure children are using the software properly
Follow classroom behavior guidelines
Support students in understanding the computer software
Attend field trips and follow procedures and guidelines mandated
Lead the program when the Lead Instructor or Lead Teacher is absent
Perform other duties as assigned
Qualifications:
Basic computer skills required
Strong oral and written communication skills
Comfortable working closely with people of diverse backgrounds
Bilingual English/Spanish/Amharic preferred
At least 15 years of age (work permit required)
Compensation : $15/hr-17/hr. based on your qualifications.
Application Process: Please submit your resume and cover letter, by email to: hrjobs@marcumllp.com . Please include the job title, “ AFTER-SCHOOL COMPUTER LAB FACILITATOR/LEAD ASSISTANT ,” in the subject line of your email.
