Intern - Human Resources

Position Summary

Performs project coordination for department projects as assigned. Primary projects will include assisting with key Human Resources programs and initiatives across multiple functional areas. Responsibilities may involve research, data review, meeting coordination, and administrative support for internal projects.

Essential Functions

Management reserves the right to add, modify, change, or rescind work assignments and make reasonable accommodation so that qualified employees can perform the essential functions of the job.

• Work collaboratively with the HR team by rotating through core human resources functional areas such as Recruitment, Benefits, Risk, Payroll, and Compensation, gaining a broad understanding of municipal operations.
• Organize and support assigned project plans such as recruitment brochures, employee evaluation program and risk management tasks through updates, documentation, and edits.
• Utilize critical thinking skills to contribute to and enhance assigned project plans.
• Follow-through on project-related tasks and regularly report progress.
• Continuously learning and support other departmental activities.
• Attend related meetings and discussions.
• Support staff with day-to-day human resource administrative needs.
• Serve as a member of the City Hall front desk team, filling in at the front desk and supporting other team members as needed.
• Help maintain accurate and organized Human Resource records and documentation using retention systems and document imaging.
• Performs all other related duties as assigned.

Position Qualifications

Education: High School Diploma or GED required. Must be currently enrolled in a college or university in a Bachelor’s or Master’s academic program pursuing a degree in Human Resources, Public Administration, Business Administration, Communications, or related field.

Experience: 1 year of clerical/administrative experience preferred. Work experience or coursework in human resources management, public administration, business administration, communications, or a related field required.

Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.

Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test. Must possess and maintain a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. An applicant who does not possess a Texas Driver's License or proper class, will be allowed ten (10) working days after a job offer is made to obtain proper licensing.

Other Requirements: May be subject to a software skills test.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge In: Experience using Microsoft Excel and/or other databases; Students who have had coursework in Human Resources, Public Administration, Business Administration, Communications, or related field.

Skilled In: Building and maintaining strong interpersonal relationships; working effectively with departmental representatives; accepting responsibility for his/her actions; utilizing in-house resources to meet departmental needs; analyzing data; using spreadsheets and personal computer including Microsoft Office, Google docs, e-mail, and the internet; communicating effectively, clearly, and concisely both orally and in writing; planning, organizing, and coordinating activities to accomplish work assignments; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; being punctual and attending work regularly; and working effectively with people regardless of their age, race, ethnicity, religion, color, sex, sexual orientation, gender identity, national origin, genetics, veteran’s status, or job type.  

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds. 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract.  The City of Lewisville has the exclusive right to alter this job description at any time without notice.

Work Hours

Up to 20 hours a week. City of Lewisville Business Hours: Monday – Thursday 7:30 am – 5:30 pm; Friday 7:30 am – 11:30 am.