Resource Acquisition Coordinator, UT Libraries

Purpose

The Resource Acquisitions Coordinator leads and supports the team responsible for acquiring, receiving, and managing physical and electronic library collections throughout their lifecycle. This position combines operational management with strategic coordination to ensure efficient workflows, timely access, and alignment with emerging technologies and best practices. The Resource Acquisitions Coordinator is a member of the Content Management team.

Responsibilities

• Manages and coordinates workflows for the Resource Acquisitions team including supervision of salaried and student workers.

• Collaborates closely with the head of resource acquisition, management, and processing in setting team benchmarks and objectives. Creates and implements policies and procedures related to the acquisition, processing, receipt, and management of collections content in all formats, working closely with the head of resource acquisition, management, and processing.

• Coordinates day-to-day workflows related to the acquisitions of collections materials. Works productively with the Finance and Scholarly Resources departments to meet both university and library fiscal policy requirements. Establishes and documents workflows, processes, and best practices for acquisition and maintenance of collections materials in all formats. Manages acquisition and processing related information in the Libraries’ Library Services platform and other related applications.

• Works collaboratively with internal and external stakeholders to ensure timely procurement and access to collections content. Collaborates with Content Management staff to maintain accurate descriptive metadata and holdings. Contributes to a variety of operational and workflow analysis projects by collecting and analyzing acquisitions and processing data. Undertakes project-based work as required to accommodate wider policy and procedural changes. Ensures that sub-unit staff receive proper training to complete assigned tasks.

• Proactively manages technical and administrative changes related to the acquisition, ordering, receipt, processing, access, maintenance, and ongoing lifecycle management of physical and electronic library collections. Provides timely, high-quality support to library staff and users by investigating and resolving issues arising from the procurement, receipt, processing, or access of physical and electronic library materials and resources. Works with vendors to establish and manage purchasing workflows and related acquisitions activities. Provides training and instruction for library personnel in acquisitions and resource acquisitions workflows.

• Participates in departmental meetings and serves on committees, task forces, and working groups supporting unit and departmental goals. Attends training and development opportunities as directed by the supervisor or head of content management. Remains informed of emerging technologies and trends in acquisitions, electronic resources, serials management, licensing, scholarly publishing, open access, and library services platforms relevant to position responsibilities.

• Other related functions as assigned.

Required Qualifications

• Master’s degree (or equivalent) in library or information science or related field. A degree in a relevant field or a combination of education plus experience in a field with transferable skills may be substituted as appropriate.

• Experience in acquisitions, resource management, processing, collections workflows, or a closely related area supporting physical and/or electronic library materials and resources.

• Understanding of the lifecycle of physical and electronic library collections, including procurement, receipt, access, maintenance, and ongoing management.

• Strong analytical and troubleshooting skills with the ability to resolve technical, operational, and workflow issues related to the acquisition, processing, or access of library materials and resources.

• Excellent communication and facilitation skills, including the ability to convey technical concepts to diverse audiences.

• Forward-thinking approach with enthusiasm for adopting and integrating new technologies.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience coordinating or managing acquisitions, resource management, or processing workflows for physical and electronic library collections, including functions within a library services platform such as Ex Libris Alma and Primo.

• Experience implementing, using, or supporting systems and workflows related to physical and electronic resource acquisitions, including ordering, receiving, invoicing, electronic resource management, and collections access.

• Accustomed to serving as a primary contact for troubleshooting and maintaining acquisitions, processing, or access related workflows and functionality.

• Ability to lead and supervise a small team.

• Knowledge of assessment methods and practices for collections and acquisitions operations, including workflow analysis, vendor performance, usage trends, and operational metrics.

• Familiarity with collection development and management principles, as well as budgetary and fiscal management best practices.

• Ability to collaborate effectively and build productive partnerships with internal and external stakeholders at local, regional, and national levels.

• Evidence of ongoing engagement with trends, standards, and emerging developments in acquisitions, collections management, and technical services.

• Ability to work collaboratively and effectively as part of a team in a dynamic and complex environment.

• Experience documenting procedures and conducting workflow assessments to enhance efficiency and outcomes.

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills. If you're excited about the role but don't meet every preferred qualification, we still encourage you to apply.

Salary Range

• $54,000+ depending on qualifications

Working Conditions

• This position is located in Austin, Texas and requires on-site work.

• Typical office and library environment.

• Lifting objects, bending, kneeling, walking, standing.

• Lifting and moving up to 50 pounds.

Work Shift

• Flexible work arrangement available between the hours of 7 a.m. – 6 p.m., Monday-Friday, with up to 2 remote days per week after onboarding period. Tuesdays are mandatory onsite days.

Required Materials (PDF preferred)

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

During your application, you will be asked the following questions:

• Describe a time when an unexpected issue—such as a receiving problem, vendor error, invoice discrepancy, workflow breakdown, or access issue—required quick action. How did you diagnose the problem and decide on next steps?

• The tools, systems, and workflows used in acquisitions and resource management evolve constantly. Tell me about a time you had to quickly learn a new system or adapt to a major change in technology, policy, or workflow. How did you approach the learning curve?

• Please provide an example of how you have inspired or guided a team through a change or challenge—especially one that required buy-in from people with different perspectives or comfort levels. What strategies did you use to keep people engaged and moving forward?

https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Resource-Acquisition-Coordinator--UT-Libraries_R_00047320