Jobs | HireLatinos.org

City of Lewisville

United States of America (Non-Exempt) POSITION SUMMARY Under general supervision, is responsible for performing complex technical work assisting with medical care of animals at the city’s animal shelter by applying knowledge of animal care, handling, husbandry, and veterinary practices. May be assigned additional duties related to cleaning kennels and other areas of the shelter. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assists contract veterinarians with spay/neuter surgeries; sedates and prepares animals for surgery, monitors animals general health and vital signs during procedures and while recovery. Administers prescribed medications, both oral and injectable, as directed. Properly calculate medication dosages to be administered. Performs daily health checks on all animals in the shelter; review all sick slips by examining and medicating if required and moving animals to appropriate isolation areas if required. Maintains surgical room by cleaning and disinfecting the area, and organizing, cleaning, and sterilizing surgical instruments and packs. Follow policies and procedures. Assist the veterinarian/staff with medical procedures using safe animal restraint and handling practices. Maintains surgical inventory and supplies and assists with ordering supplies and medication. Process each animal arriving at the shelter by examining and documenting all health information, vaccinations given, and any minor medical attention provided. Performs routine diagnostic tests including but not limited to parvo virus, heartworm, fecal floatation, skin scrapings, urinalysis, fungal cultures, etc. Maintain accurate and complete drug logs and medical records. Keeps controlled drugs secured to meet Drug Enforcement Agency and state board specifications. Assists or performs animal euthanasia as required. Cleans and sanitizes kennels, cages, food and water receptacles, waste cans, floors, walls, and maintains cleanliness and orderliness throughout shifts. Provide excellent customer service to customers and answer questions about services, care, treatments and medications. Protect confidential information. Participate in special events and educational programs. Assist with field and shelter operations when needed. Performs all other related duties as assigned. POSITION QUALIFICATIONS Education: High School Diploma or GED required; Certificate of Completion from an American Veterinary Medical Association (AVMA) accredited veterinary technology program, Registered Veterinary Technician school, or equivalent. Experience: One (1) year of experience as a veterinary technician or assistant; preferably in a shelter environment; and one (1) year of experience in surgical assistance; preferable with spay/neuters. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: Must possess a current certification from an American Veterinary Medical Association (AVMA) accredited veterinary technology program, registered veterinary technician school, or equivalent. Must obtain Euthanasia certification as required by the state of Texas within 120 days of employment. Conditions of Employment: Must submit and pass a background check and pre-employment drug, pre-placement medical examination, and the job placement assessment (JPA). Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. This position is required to drive. Other Requirements: Must possess the ability to perform heavy manual labor and to work in adverse conditions when required. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Veterinary technology practices including, but not limited to, animal anatomy and physiology, veterinary medical terminology, pathology, pharmacology, nutrition, radiology, anesthesia and surgical assistance, laboratory testing and diagnostics, animal behavior and compassionate patient care; safe, humane animal handling and restraint techniques; triage and emergency care; common dog and cat zoonotic diseases; basic animal care requirements, disease control practices, and animal anesthesia and recovery; proper use and knowledge of surgical instruments, spay/neuter pack preparation and sterilization; and basic math proficiency: addition, subtraction, multiplication, and division. Skilled in: Reading, understanding, and following oral and written instructions; applying relevant State regulations to daily animal care and sheltering activities, as well as following the directions of contract veterinarians; safely and humanely handling and restraining all types of animals; responding quickly to a variety of medical situations; medicating and euthanizing animals; using hand tools, ladders, high-pressure washers, cleaning agents and equipment, and animal-handling equipment; accurately and legibly recording information on forms and records; effectively communicating via two-way radio and telephone; following safety practices and standard operating procedures when performing assigned tasks; communicating clearly and concisely, both orally and in writing, using correct grammar, spelling, and composition; using personal computers and applications, including Google products, Microsoft Office, shelter record management software, word processing programs, email, and the internet; accepting responsibility and being accountable for actions; maintaining punctuality and regular attendance; and working effectively with people regardless of race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran status, genetics, or job type. Physical Demands and Working Conditions: Must be medically fit to work with animals and have the strength and agility to lift and carry items or animals up to 100 pounds. While performing this job, employees routinely stand, walk, reach with hands and arms, talk, and hear. Must possess the ability to routinely and safely transport 50 pounds. This position requires the ability to lift and carry tools, supplies, equipment, materials, and animals. Employees, with or without reasonable accommodation, must possess the ability to frequently lift, carry, push, and pull objects weighing up to 100 pounds, with daily lifting requirements typically ranging from 50 to 75 pounds. Must be willing to obtain a pre-exposure rabies vaccination, and, when medically required, revaccination shots. It also requires regular work with a personal computer, walking, standing, bending, stooping and reaching. May be exposed to dust and noise. May work on uneven and/or slippery surfaces. Must meet the physical requirements necessary to safely and effectively perform required duties without risk of injury to self or others, lift large animals, climb ladders and stairs, and chase animals. Must be able to work in exposure to animal dander, waste, animal bites, and various cleaning and disinfectants. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice. More Than a Job — Build Your Career with Lewisville Join the City of Lewisville and enjoy a competitive total rewards package designed to support you at work, at home, and throughout your career. Explore Employee Benefits! Work Hours: Up to 20 hours per week, with days and hours varying based on the needs of the facility. Hourly Salary Range: $17.68 - $20.20 Here’s how our hourly ranges work: We value the experience and loyalty of our returning part-time/seasonal employees and recognize their contributions by offering higher pay for each consecutive year they return to the same position. For example, starting pay for new hires is $17.68 per hour. For employees returning for a second year, the hourly rate increases to $18.18, with further incremental increases for additional years up to six. This system rewards dedication and allows returning employees to continue growing with us while benefiting from their prior experience in the role with the City of Lewisville. Starting Salary: $17.68 2nd year: $18.18 3rd year: $18.69 4th year: $19.19 5th year: $19.70 6th year: $20.20 Current employees in the same position also have the potential to progress through the same pay scale as they successfully complete additional years of service in the position.

Oct 19, 2026

Part time

United States of America (Non-Exempt) POSITION SUMMARY Under general supervision, is responsible for performing complex technical work assisting with medical care of animals at the city’s animal shelter by applying knowledge of animal care, handling, husbandry, and veterinary practices. May be assigned additional duties related to cleaning kennels and other areas of the shelter. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assists contract veterinarians with spay/neuter surgeries; sedates and prepares animals for surgery, monitors animals general health and vital signs during procedures and while recovery. Administers prescribed medications, both oral and injectable, as directed. Properly calculate medication dosages to be administered. Performs daily health checks on all animals in the shelter; review all sick slips by examining and medicating if required and moving animals to appropriate isolation areas if required. Maintains surgical room by cleaning and disinfecting the area, and organizing, cleaning, and sterilizing surgical instruments and packs. Follow policies and procedures. Assist the veterinarian/staff with medical procedures using safe animal restraint and handling practices. Maintains surgical inventory and supplies and assists with ordering supplies and medication. Process each animal arriving at the shelter by examining and documenting all health information, vaccinations given, and any minor medical attention provided. Performs routine diagnostic tests including but not limited to parvo virus, heartworm, fecal floatation, skin scrapings, urinalysis, fungal cultures, etc. Maintain accurate and complete drug logs and medical records. Keeps controlled drugs secured to meet Drug Enforcement Agency and state board specifications. Assists or performs animal euthanasia as required. Cleans and sanitizes kennels, cages, food and water receptacles, waste cans, floors, walls, and maintains cleanliness and orderliness throughout shifts. Provide excellent customer service to customers and answer questions about services, care, treatments and medications. Protect confidential information. Participate in special events and educational programs. Assist with field and shelter operations when needed. Performs all other related duties as assigned. POSITION QUALIFICATIONS Education: High School Diploma or GED required; Certificate of Completion from an American Veterinary Medical Association (AVMA) accredited veterinary technology program, Registered Veterinary Technician school, or equivalent. Experience: One (1) year of experience as a veterinary technician or assistant; preferably in a shelter environment; and one (1) year of experience in surgical assistance; preferable with spay/neuters. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: Must possess a current certification from an American Veterinary Medical Association (AVMA) accredited veterinary technology program, registered veterinary technician school, or equivalent. Must obtain Euthanasia certification as required by the state of Texas within 120 days of employment. Conditions of Employment: Must submit and pass a background check and pre-employment drug, pre-placement medical examination, and the job placement assessment (JPA). Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. This position is required to drive. Other Requirements: Must possess the ability to perform heavy manual labor and to work in adverse conditions when required. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Veterinary technology practices including, but not limited to, animal anatomy and physiology, veterinary medical terminology, pathology, pharmacology, nutrition, radiology, anesthesia and surgical assistance, laboratory testing and diagnostics, animal behavior and compassionate patient care; safe, humane animal handling and restraint techniques; triage and emergency care; common dog and cat zoonotic diseases; basic animal care requirements, disease control practices, and animal anesthesia and recovery; proper use and knowledge of surgical instruments, spay/neuter pack preparation and sterilization; and basic math proficiency: addition, subtraction, multiplication, and division. Skilled in: Reading, understanding, and following oral and written instructions; applying relevant State regulations to daily animal care and sheltering activities, as well as following the directions of contract veterinarians; safely and humanely handling and restraining all types of animals; responding quickly to a variety of medical situations; medicating and euthanizing animals; using hand tools, ladders, high-pressure washers, cleaning agents and equipment, and animal-handling equipment; accurately and legibly recording information on forms and records; effectively communicating via two-way radio and telephone; following safety practices and standard operating procedures when performing assigned tasks; communicating clearly and concisely, both orally and in writing, using correct grammar, spelling, and composition; using personal computers and applications, including Google products, Microsoft Office, shelter record management software, word processing programs, email, and the internet; accepting responsibility and being accountable for actions; maintaining punctuality and regular attendance; and working effectively with people regardless of race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran status, genetics, or job type. Physical Demands and Working Conditions: Must be medically fit to work with animals and have the strength and agility to lift and carry items or animals up to 100 pounds. While performing this job, employees routinely stand, walk, reach with hands and arms, talk, and hear. Must possess the ability to routinely and safely transport 50 pounds. This position requires the ability to lift and carry tools, supplies, equipment, materials, and animals. Employees, with or without reasonable accommodation, must possess the ability to frequently lift, carry, push, and pull objects weighing up to 100 pounds, with daily lifting requirements typically ranging from 50 to 75 pounds. Must be willing to obtain a pre-exposure rabies vaccination, and, when medically required, revaccination shots. It also requires regular work with a personal computer, walking, standing, bending, stooping and reaching. May be exposed to dust and noise. May work on uneven and/or slippery surfaces. Must meet the physical requirements necessary to safely and effectively perform required duties without risk of injury to self or others, lift large animals, climb ladders and stairs, and chase animals. Must be able to work in exposure to animal dander, waste, animal bites, and various cleaning and disinfectants. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice. More Than a Job — Build Your Career with Lewisville Join the City of Lewisville and enjoy a competitive total rewards package designed to support you at work, at home, and throughout your career. Explore Employee Benefits! Work Hours: Up to 20 hours per week, with days and hours varying based on the needs of the facility. Hourly Salary Range: $17.68 - $20.20 Here’s how our hourly ranges work: We value the experience and loyalty of our returning part-time/seasonal employees and recognize their contributions by offering higher pay for each consecutive year they return to the same position. For example, starting pay for new hires is $17.68 per hour. For employees returning for a second year, the hourly rate increases to $18.18, with further incremental increases for additional years up to six. This system rewards dedication and allows returning employees to continue growing with us while benefiting from their prior experience in the role with the City of Lewisville. Starting Salary: $17.68 2nd year: $18.18 3rd year: $18.69 4th year: $19.19 5th year: $19.70 6th year: $20.20 Current employees in the same position also have the potential to progress through the same pay scale as they successfully complete additional years of service in the position.

Dental Assisting Faculty & Program Chair: Dental Assisting

Hawkeye Community College

Job Summary Are you an experienced dental professional looking for a unique, fulfilling next step in your career? We are seeking a qualified Dental Assistant (with a Bachelor’s degree), a licensed Dentist, or a Hygienist who wants to remain hands-on in-patient care without the traditional demands of clinical practice. Join our Dental Assisting team as a full-time, 12-month faculty / Program Chair leading and inspiring the next generation of dental professionals. In this role, you’ll teach across various formats—including day, evening, in-person, online, and hybrid classes—while fostering a positive, innovative, and inclusive learning environment. Whether you are an experienced educator, a seasoned clinician seeking a lower-stress shift, or looking to transition into teaching as you near retirement, this position lets you turn your hard-earned expertise into a lasting legacy. There has never been a better time to guide future technicians: industry demand is soaring, and our community is eager to learn. You won't have to navigate the transition alone—we provide a robust two-year faculty induction and mentoring program designed to support you every step of the way. If you are ready to reshape your clinical skills into a deeply rewarding new career, we would love to connect with you! Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Designs and implements instruction aligned with student learning objectives/outcomes. Employs various instructional methods and materials that are appropriate for meeting stated objectives, assessing accomplishments of students on a regular basis, and providing progress reports as requested and required. Formulates and maintains curriculum for assigned courses. Supervises and advises students. Motivates, inspires and retains students in the program. Maintains and evaluates program and student performance. Maintains cooperative relationships with the Dean, Dental Administrative chair, other faculty, the program’s Advisory Committee, all divisions of the College, prospective employers, and the community. Participates actively as a department member with a focus on student learning. Performs other duties as assigned. Minimum Qualifications Bachelor’s degree or willingness to obtain one within twelve (12) months from date of hire. Occupational experience in the application of fourhanded dentistry principles, either as a dental assistant or working with a chairside assistant. Three (3) years of full-time recent experience in clinical dentistry. Must meet one of the following qualifications: Dental Assisting National Board “Certified Dental Assistant” Dentist licensed to practice in the state of Iowa A dental hygienist appointed after January 1, 2000, would be eligible for such an appointment after acquiring the “Certified Dental Assistant” credential offered by the Dental Assisting National Board and obtaining occupational experience in the application of clinical chairside dental assisting involving fourhanded dentistry. Minimum Additional Requirements Instruction in educational theory and methodology, e.g., curriculum development, educational psychology, test construction, measurement and evaluation OR will complete training within 60 days of start. Certified in CPR, First Aid, and Mandatory Reporter Child and Adult Dependents OR will obtain within 60 days of hire. Demonstrated ability to innovate and grow. Demonstrated ability to learn and apply new and current technical skills and ideas. Demonstrated strong organizational skills. Demonstrated excellent written and verbal communication skills to positively interact with students, faculty, and staff. Demonstrated ability to provide excellent customer service, maintain student confidence and protect operational integrity. Demonstrated motivation to serve students from all backgrounds and educational experiences. Demonstrated ability to work with a wide array of people such as faculty, staff, students, and the general public in a professional and personable manner. ADDITIONAL VACANCY INFORMATION Working Conditions Work is performed either in or a combination of an office, lab, clinical, and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During the course of day, you will interact with students, faculty and staff in person, by telephone and computers. Anticipated schedule Teaching assignments may include days, evenings, face-to-face, online, or hybrid instruction. A full-time teaching load of 15 credit hours per term is typical. Wage & Employment Status Salary will be commensurate with the candidate’s education and experience based on the Hawkeye Professional Educators’ Associate Master Agreement. The 2026/2027 Academic Year 12-month faculty pay structure consists of 20 steps with Step 1 as $61,141 through Step 20 as $80,814. Application Procedure Complete an online application including 3 professional references with a minimum of 1 being a past or current supervisor and upload the following: Cover Letter Resume Transcripts (Unofficial transcripts will be accepted during the application stage. Official transcripts will be required if hired). Copy of your current professional license Priority screening is set to begin on: Monday, October 26, 2026 Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.

Oct 14, 2026

Full time

Job Summary Are you an experienced dental professional looking for a unique, fulfilling next step in your career? We are seeking a qualified Dental Assistant (with a Bachelor’s degree), a licensed Dentist, or a Hygienist who wants to remain hands-on in-patient care without the traditional demands of clinical practice. Join our Dental Assisting team as a full-time, 12-month faculty / Program Chair leading and inspiring the next generation of dental professionals. In this role, you’ll teach across various formats—including day, evening, in-person, online, and hybrid classes—while fostering a positive, innovative, and inclusive learning environment. Whether you are an experienced educator, a seasoned clinician seeking a lower-stress shift, or looking to transition into teaching as you near retirement, this position lets you turn your hard-earned expertise into a lasting legacy. There has never been a better time to guide future technicians: industry demand is soaring, and our community is eager to learn. You won't have to navigate the transition alone—we provide a robust two-year faculty induction and mentoring program designed to support you every step of the way. If you are ready to reshape your clinical skills into a deeply rewarding new career, we would love to connect with you! Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Designs and implements instruction aligned with student learning objectives/outcomes. Employs various instructional methods and materials that are appropriate for meeting stated objectives, assessing accomplishments of students on a regular basis, and providing progress reports as requested and required. Formulates and maintains curriculum for assigned courses. Supervises and advises students. Motivates, inspires and retains students in the program. Maintains and evaluates program and student performance. Maintains cooperative relationships with the Dean, Dental Administrative chair, other faculty, the program’s Advisory Committee, all divisions of the College, prospective employers, and the community. Participates actively as a department member with a focus on student learning. Performs other duties as assigned. Minimum Qualifications Bachelor’s degree or willingness to obtain one within twelve (12) months from date of hire. Occupational experience in the application of fourhanded dentistry principles, either as a dental assistant or working with a chairside assistant. Three (3) years of full-time recent experience in clinical dentistry. Must meet one of the following qualifications: Dental Assisting National Board “Certified Dental Assistant” Dentist licensed to practice in the state of Iowa A dental hygienist appointed after January 1, 2000, would be eligible for such an appointment after acquiring the “Certified Dental Assistant” credential offered by the Dental Assisting National Board and obtaining occupational experience in the application of clinical chairside dental assisting involving fourhanded dentistry. Minimum Additional Requirements Instruction in educational theory and methodology, e.g., curriculum development, educational psychology, test construction, measurement and evaluation OR will complete training within 60 days of start. Certified in CPR, First Aid, and Mandatory Reporter Child and Adult Dependents OR will obtain within 60 days of hire. Demonstrated ability to innovate and grow. Demonstrated ability to learn and apply new and current technical skills and ideas. Demonstrated strong organizational skills. Demonstrated excellent written and verbal communication skills to positively interact with students, faculty, and staff. Demonstrated ability to provide excellent customer service, maintain student confidence and protect operational integrity. Demonstrated motivation to serve students from all backgrounds and educational experiences. Demonstrated ability to work with a wide array of people such as faculty, staff, students, and the general public in a professional and personable manner. ADDITIONAL VACANCY INFORMATION Working Conditions Work is performed either in or a combination of an office, lab, clinical, and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During the course of day, you will interact with students, faculty and staff in person, by telephone and computers. Anticipated schedule Teaching assignments may include days, evenings, face-to-face, online, or hybrid instruction. A full-time teaching load of 15 credit hours per term is typical. Wage & Employment Status Salary will be commensurate with the candidate’s education and experience based on the Hawkeye Professional Educators’ Associate Master Agreement. The 2026/2027 Academic Year 12-month faculty pay structure consists of 20 steps with Step 1 as $61,141 through Step 20 as $80,814. Application Procedure Complete an online application including 3 professional references with a minimum of 1 being a past or current supervisor and upload the following: Cover Letter Resume Transcripts (Unofficial transcripts will be accepted during the application stage. Official transcripts will be required if hired). Copy of your current professional license Priority screening is set to begin on: Monday, October 26, 2026 Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.

Assistant Program Planner and Performance Coordinator (Management Analyst 3)

Washington State Department of Ecology

Keeping Washington Clean and Evergreen The Department of Ecology is hiring an Assistant Program Planner and Performance Coordinator (Management Analyst 3) within the Water Quality Program . Location: Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station Schedule: This position is eligible for telework and flexible schedule options. A minimum of one day per week is required in the office. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by October 12, 2026 Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed. Interviews are tentatively scheduled for October 28. 2026. Duties The Assistant Program planner is an exciting position that supports several critical program functions. You will have the chance to develop and refine a wide range of skills and areas of knowledge: the legislative process, policy development, program planning, performance monitoring, and process improvement. You’ll regularly work with program executives and senior staff. It’s a great opportunity for someone who wants to experience a diverse set of duties and learn about environmental protection through several different lenses. What you will do: Lead Water Quality’s (WQ) process improvement projects: identify areas where program workflows and systems can be streamlined and automated, then work with appropriate staff to implement those projects. Support the Water Quality Legislative Liaison: track and research bills; coordinate the development of policy analysis, development, and legislative reports; draft or edit legislative and policy documents. Support the WQ Program Planner: help develop program strategic and business plans; lead specific portions of the planning process. Work with large data systems and data sets to develop graphs, tables, and charts reflecting program outcomes, and report outcomes to program managers and state systems. Support the WQ Environmental Justice Planner: Coordinate and support the development of WQ’s environmental justice (EJ) workplans and EJ impact reports. Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website . Required Qualifications: Seven (7) years of experience and/or education related to the duties of the position, which must include the following: Legislative and Policy Analysis – Ability to research and interpret laws, rules, and policy proposals to understand their impacts and provide clear recommendations that support program decisions. Analytical Thinking and Data Interpretation – Ability to examine complex information and data, identify key issues or trends, and develop practical insights to support informed decision-making. Project Coordination and Leadership – Ability to organize and guide small to medium-sized projects to keep activities on track, ensure alignment among participants, and achieve timely, quality results. Process Improvement – Ability to analyze how work is done, identify inefficiencies or gaps, and recommend improvements that make processes clearer, more efficient, and easier to use. Communication and Presentation – Ability to clearly communicate information in writing and visually to help staff, managers, and partners understand data, decisions, and next steps. Facilitation and Collaboration – Ability to bring groups together, guide discussions, and support productive teamwork to help groups make decisions and move work forward. Education involving a major study in business administration, operations management, public administration, organizational studies, health administration, law, environmental law, finance, economics, statistics, environmental management, environmental or public policy, or closely related field; Professional certification in Six Sigma, Lean Black Belt, or Project Management Professional (PMP) may be accepted month-for month, up to one year of qualifying education. Examples of how to qualify: 7 years of experience. 6 years of experience AND 30-59 semester or 45-89 quarter college credits. 5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 4 years of experience AND 90-119 semester or 135-179 quarter college credits. 3 years of experience AND a Bachelor’s degree. 2 years of experience AND a Master’s degree or higher. Desired Qualifications: A strong customer service ethic. Self-starter. Problem-solver. Attention to detail. If you are excited about this role and meet the required qualifications, we encourage you to apply. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website. Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact David Giglio at David.Giglio@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov About the Water Quality Program This position works in the Program Manager’s Office, which provides central leadership and support to a program of almost 400 environmental professionals. The Water Quality Program protects and improves water quality through regulations (permits) as well as technical and financial assistance. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Oct 05, 2026

Full time

Keeping Washington Clean and Evergreen The Department of Ecology is hiring an Assistant Program Planner and Performance Coordinator (Management Analyst 3) within the Water Quality Program . Location: Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station Schedule: This position is eligible for telework and flexible schedule options. A minimum of one day per week is required in the office. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by October 12, 2026 Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed. Interviews are tentatively scheduled for October 28. 2026. Duties The Assistant Program planner is an exciting position that supports several critical program functions. You will have the chance to develop and refine a wide range of skills and areas of knowledge: the legislative process, policy development, program planning, performance monitoring, and process improvement. You’ll regularly work with program executives and senior staff. It’s a great opportunity for someone who wants to experience a diverse set of duties and learn about environmental protection through several different lenses. What you will do: Lead Water Quality’s (WQ) process improvement projects: identify areas where program workflows and systems can be streamlined and automated, then work with appropriate staff to implement those projects. Support the Water Quality Legislative Liaison: track and research bills; coordinate the development of policy analysis, development, and legislative reports; draft or edit legislative and policy documents. Support the WQ Program Planner: help develop program strategic and business plans; lead specific portions of the planning process. Work with large data systems and data sets to develop graphs, tables, and charts reflecting program outcomes, and report outcomes to program managers and state systems. Support the WQ Environmental Justice Planner: Coordinate and support the development of WQ’s environmental justice (EJ) workplans and EJ impact reports. Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website . Required Qualifications: Seven (7) years of experience and/or education related to the duties of the position, which must include the following: Legislative and Policy Analysis – Ability to research and interpret laws, rules, and policy proposals to understand their impacts and provide clear recommendations that support program decisions. Analytical Thinking and Data Interpretation – Ability to examine complex information and data, identify key issues or trends, and develop practical insights to support informed decision-making. Project Coordination and Leadership – Ability to organize and guide small to medium-sized projects to keep activities on track, ensure alignment among participants, and achieve timely, quality results. Process Improvement – Ability to analyze how work is done, identify inefficiencies or gaps, and recommend improvements that make processes clearer, more efficient, and easier to use. Communication and Presentation – Ability to clearly communicate information in writing and visually to help staff, managers, and partners understand data, decisions, and next steps. Facilitation and Collaboration – Ability to bring groups together, guide discussions, and support productive teamwork to help groups make decisions and move work forward. Education involving a major study in business administration, operations management, public administration, organizational studies, health administration, law, environmental law, finance, economics, statistics, environmental management, environmental or public policy, or closely related field; Professional certification in Six Sigma, Lean Black Belt, or Project Management Professional (PMP) may be accepted month-for month, up to one year of qualifying education. Examples of how to qualify: 7 years of experience. 6 years of experience AND 30-59 semester or 45-89 quarter college credits. 5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 4 years of experience AND 90-119 semester or 135-179 quarter college credits. 3 years of experience AND a Bachelor’s degree. 2 years of experience AND a Master’s degree or higher. Desired Qualifications: A strong customer service ethic. Self-starter. Problem-solver. Attention to detail. If you are excited about this role and meet the required qualifications, we encourage you to apply. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website. Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact David Giglio at David.Giglio@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov About the Water Quality Program This position works in the Program Manager’s Office, which provides central leadership and support to a program of almost 400 environmental professionals. The Water Quality Program protects and improves water quality through regulations (permits) as well as technical and financial assistance. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Forms and Records Analyst 2

Washington State Department of Ecology

Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Forms and Records Analyst (Forms and Records Analyst 2) within the Environmental Assessment Program (EAP) . Location: Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of 1-2 days per week is required in the office. This position will be required to be in the office every day during the training and onboarding period (around 6 months). Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by September 29, 2026 This job posting will not be accepting applications after the above date. Duties In this role, you will contribute to the program and agency mission by providing records management, responding to Public Disclosure Requests, and administrative support to the Environmental Assessment Program (EAP) staff. You will interact with the agency’s Records and Information Management Lead (RIM) and information Governance Manager, the Program Managers Assistant (PMA), and the EAP Administrative Support Team. You will also interact with the EAP Management Team, EAP staff, the other program/facilities staff and public. What you will do: Serve as Records Information and Management and Public Disclosure Coordinator for EAP. Respond to public disclosure requests from staff, other governmental agencies, and the public. Retain electronic records and archive tracking related to request in accordance with the records retention requirements. Attend monthly Records and Public Disclosure agency meetings. Assist with development of record retention schedules, essential records protection programs, and records disposition. Research and retrieve documents and assist staff in developing, organizing, and maintaining files using proper records management procedures. Create, design, and revise manual and electronic/automated forms, layouts, and screen; process forms orders; maintain forms inventory. Format, process, and post Standard Operating Procedure’s (SOP’s) online and when required on to the internal SharePoint sites. Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website . Required Qualifications: 3 years of experience and/or education related to the duties of the position, which includes the following: • Attention to Detail – Ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant. • Customer Service & Teamwork – Ability to assist staff and work cooperatively with others to support daily operations and positive working relationships. • Problem-Solving & Professional Judgment – Ability to assess issues and apply policies appropriately to support efficient operations and protect confidential information. • Records Management – Ability to organize, maintain, and retrieve paper and electronic records to ensure proper retention, easy access, and compliance with requirements. • Public Disclosure Response – Ability to interpret and process public disclosure requests to provide accurate information while meeting legal and policy obligations. • Forms Management – Ability to design, update, and manage forms to support program needs and maintain consistency with agency standards. • Records and Tracking Systems – Ability to use records databases and tracking tools to maintain accurate and up-to-date information. • Digital Document & Records Tools – Ability to use Microsoft office software (Word, Excel, Outlook, SharePoint, Access, and Teams), document-production tools, and electronic file systems to create, manage, and organize digital and scanned materials for accurate, accessible, and well-maintained records. Education involving a major study in business administration, accounting or related field. Examples of how to qualify: 3 years of experience. 2 years of experience AND 30-59 semester or 45-89 quarter college credits. 1 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 90-119 semester or 135-179 quarter college credits or higher Desired Qualifications: • Document Editing & Formatting – Ability to review, edit, and format documents to ensure clarity, correctness, accessibility, and professional quality. • Accessibility & Compliance – Ability to apply plain language, ADA standards, and retention rules to ensure documents, records, and processes meet required guidelines. • Time Management & Organization – Ability to plan and prioritize work activities to complete tasks and requests on time. • Effective Communication – Ability to communicate clearly and professionally to help staff and the public understand processes, requirements, and decisions. If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity: We champion equity, recognizing that each of us need different things to thrive. Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website. Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact Tara-Lyn Poole at Tara-Lyn.Poole@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov The mission of the Environmental Assessment Program is to measure, assess, and communicate environmental conditions in Washington State, and our program’s vision is: “Improving the environment for current and future generations through innovative and excellent science and thriving partnerships”. Commitments include behavior that demonstrates: professionalism, respectfulness, responsiveness, timeliness, innovation, exceptional customer service, fostering partnerships, cooperative relationships, and continuous improvement. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Sep 22, 2026

Full time

Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Forms and Records Analyst (Forms and Records Analyst 2) within the Environmental Assessment Program (EAP) . Location: Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of 1-2 days per week is required in the office. This position will be required to be in the office every day during the training and onboarding period (around 6 months). Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by September 29, 2026 This job posting will not be accepting applications after the above date. Duties In this role, you will contribute to the program and agency mission by providing records management, responding to Public Disclosure Requests, and administrative support to the Environmental Assessment Program (EAP) staff. You will interact with the agency’s Records and Information Management Lead (RIM) and information Governance Manager, the Program Managers Assistant (PMA), and the EAP Administrative Support Team. You will also interact with the EAP Management Team, EAP staff, the other program/facilities staff and public. What you will do: Serve as Records Information and Management and Public Disclosure Coordinator for EAP. Respond to public disclosure requests from staff, other governmental agencies, and the public. Retain electronic records and archive tracking related to request in accordance with the records retention requirements. Attend monthly Records and Public Disclosure agency meetings. Assist with development of record retention schedules, essential records protection programs, and records disposition. Research and retrieve documents and assist staff in developing, organizing, and maintaining files using proper records management procedures. Create, design, and revise manual and electronic/automated forms, layouts, and screen; process forms orders; maintain forms inventory. Format, process, and post Standard Operating Procedure’s (SOP’s) online and when required on to the internal SharePoint sites. Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website . Required Qualifications: 3 years of experience and/or education related to the duties of the position, which includes the following: • Attention to Detail – Ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant. • Customer Service & Teamwork – Ability to assist staff and work cooperatively with others to support daily operations and positive working relationships. • Problem-Solving & Professional Judgment – Ability to assess issues and apply policies appropriately to support efficient operations and protect confidential information. • Records Management – Ability to organize, maintain, and retrieve paper and electronic records to ensure proper retention, easy access, and compliance with requirements. • Public Disclosure Response – Ability to interpret and process public disclosure requests to provide accurate information while meeting legal and policy obligations. • Forms Management – Ability to design, update, and manage forms to support program needs and maintain consistency with agency standards. • Records and Tracking Systems – Ability to use records databases and tracking tools to maintain accurate and up-to-date information. • Digital Document & Records Tools – Ability to use Microsoft office software (Word, Excel, Outlook, SharePoint, Access, and Teams), document-production tools, and electronic file systems to create, manage, and organize digital and scanned materials for accurate, accessible, and well-maintained records. Education involving a major study in business administration, accounting or related field. Examples of how to qualify: 3 years of experience. 2 years of experience AND 30-59 semester or 45-89 quarter college credits. 1 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 90-119 semester or 135-179 quarter college credits or higher Desired Qualifications: • Document Editing & Formatting – Ability to review, edit, and format documents to ensure clarity, correctness, accessibility, and professional quality. • Accessibility & Compliance – Ability to apply plain language, ADA standards, and retention rules to ensure documents, records, and processes meet required guidelines. • Time Management & Organization – Ability to plan and prioritize work activities to complete tasks and requests on time. • Effective Communication – Ability to communicate clearly and professionally to help staff and the public understand processes, requirements, and decisions. If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity: We champion equity, recognizing that each of us need different things to thrive. Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website. Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact Tara-Lyn Poole at Tara-Lyn.Poole@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov The mission of the Environmental Assessment Program is to measure, assess, and communicate environmental conditions in Washington State, and our program’s vision is: “Improving the environment for current and future generations through innovative and excellent science and thriving partnerships”. Commitments include behavior that demonstrates: professionalism, respectfulness, responsiveness, timeliness, innovation, exceptional customer service, fostering partnerships, cooperative relationships, and continuous improvement. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Administrative Assistant I

Illinois Department of Human Services

Job Requisition ID: 56335 Opening Date: 09/08/2026 Closing Date: 09/21/2026 Agency: Department of Human Services Class Title: ADMIN ASSISTANT I - 00501 Salary: Anticipated Salary (Eff 7/1/26) $5,834-$8,307/month ($70,008-$99,684/year) Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch. Headquarter Location: 555 W Monroe St, Chicago, Illinois, 60661 Division of Rehabilitation Services Bureau of Engagement and Support Services To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/56335/ Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Division of Rehabilitation Services is seeking to hire an Administrative Assistant to provide administrative support to the Engagement and Support Services Bureau Chief. The Administrative Assistant reviews and analyzes confidential and general inquiries received from internal and external sources, coordinates communications, and day to day activities and special projects for the Bureau Chief. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter, and be able to carry out assignments with limited oversight. Essential Functions Serves as administrative support to the Bureau of Engagement and Support Services Bureau Chief. Coordinates day-to-day activities of the Bureau. Coordinates special projects of a complex and confidential nature involving office operations. Performs administrative functions for the Bureau Chief. Performs other duties as assigned or required which are reasonably with the scope of duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program. Preferred Qualifications Two (2) years of professional experience effectively communicating in written and oral formats and coordinating the day-to-day activities that lead to greater efficiencies and effectiveness within a large public or private organization. Two (2) years of professional experience working for a public or private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism. Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects. Two (2) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors and public and encouraging respect for those of other cultures and backgrounds. Two (2) years of professional experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization. Two (2) years of experience researching issues and concerns, preparing reports and presentations, and developing correspondence to staff, customers, public, and/or internal and external stakeholders. About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Sep 10, 2026

Full time

Job Requisition ID: 56335 Opening Date: 09/08/2026 Closing Date: 09/21/2026 Agency: Department of Human Services Class Title: ADMIN ASSISTANT I - 00501 Salary: Anticipated Salary (Eff 7/1/26) $5,834-$8,307/month ($70,008-$99,684/year) Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch. Headquarter Location: 555 W Monroe St, Chicago, Illinois, 60661 Division of Rehabilitation Services Bureau of Engagement and Support Services To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/56335/ Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Division of Rehabilitation Services is seeking to hire an Administrative Assistant to provide administrative support to the Engagement and Support Services Bureau Chief. The Administrative Assistant reviews and analyzes confidential and general inquiries received from internal and external sources, coordinates communications, and day to day activities and special projects for the Bureau Chief. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter, and be able to carry out assignments with limited oversight. Essential Functions Serves as administrative support to the Bureau of Engagement and Support Services Bureau Chief. Coordinates day-to-day activities of the Bureau. Coordinates special projects of a complex and confidential nature involving office operations. Performs administrative functions for the Bureau Chief. Performs other duties as assigned or required which are reasonably with the scope of duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program. Preferred Qualifications Two (2) years of professional experience effectively communicating in written and oral formats and coordinating the day-to-day activities that lead to greater efficiencies and effectiveness within a large public or private organization. Two (2) years of professional experience working for a public or private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism. Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects. Two (2) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors and public and encouraging respect for those of other cultures and backgrounds. Two (2) years of professional experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization. Two (2) years of experience researching issues and concerns, preparing reports and presentations, and developing correspondence to staff, customers, public, and/or internal and external stakeholders. About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Enrollment Support Specialist (Administrative Assistant 2)

Washington State Department of Ecology

Keeping Washington Clean and Evergreen The Department of Ecology is hiring an Enrollment Support Specialist (Administrative Assistant 2) within the Shorelands & Environmental Assistance Program . Note: This is a project position that is funded until September 30, 2028. This position may be renewed depending on funding availability. Location: Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of two days per month is required in the office. You may telework most of your work time with occasional in-person meetings and activities. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by September 16, 2026. Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed. Duties This Enrollment Support Specialist position plays a key role in supporting Washington Conservation Corps (WCC) and advancing Ecology’s mission by ensuring that AmeriCorps members are enrolled, supported, and exited accurately and efficiently. In this role, you will independently manage high-volume administrative processes, maintain federally compliant member records, provide customer service to more than 350 members and staff, and deliver essential logistical and enrollment support to the WCC Section. You will contribute to daily operational continuity, uphold strict data accuracy standards, and serve as a primary resource for member enrollment procedures, file management, service hour reporting, and timekeeping review. You will also support training, logistics, and administrative operations across the Section—including coordinating meetings, preparing materials, recording minutes, and assisting with major member events such as Orientation training. Your work ensures compliance with AmeriCorps requirements, maintains smooth program operations, and strengthens the WCC’s ability to deliver high-quality service, disaster response, and environmental restoration throughout Washington. What you will do: • Independently manage AmeriCorps enrollment and exit processes for approximately 600 member actions annually, ensuring accuracy, timeliness, and compliance with federal and state requirements. • Administer and maintain 300 member service files, ensuring complete, organized, and audit-ready records across multiple databases including My AmeriCorps, WCC SharePoint, and internal tracking systems. • Provide clear, professional customer service to WCC members, field supervisors, and program staff, triaging inquiries, resolving routine issues, and delivering guidance on enrollment, timekeeping, and administrative procedures. • Audit bi-weekly time accounting for half of the WCC Section, verify correct coding across more than 100 Master Index Codes, resolve discrepancies, and issue required timekeeping memos. • Lead the creation of member service hour summaries, reporting, and associated tracking functions to support Section operations and ensure accurate documentation for member completion and recognition. • Serve as a primary administrative support for the WCC Training and Logistics Team by coordinating meeting and training logistics, setting up audio/visual equipment, preparing and distributing materials, and presenting at Orientation training several times per year. • Prepare written correspondence—including external letters, internal memos, and batch-generated mail-merge documents—with a high level of accuracy, clarity, and professionalism. • Coordinate routine administrative tasks for the Section, including conference call setup, scheduling support, meeting minutes, mail distribution, and collaboration with SEA headquarters administrative staff. • Maintain organized electronic and paper records in accordance with agency retention policies; support agency readiness for audits and public records requests. • Work collaboratively with the WCC Administrative Team and SEA Program administrative staff, including participating in regular team meetings. • Apply sound judgment to determine when to act independently and when to seek guidance, demonstrating reliability, service focus, and adherence to agency policies and professional standards. Qualifications For detailed information on how we calculate experience, please visit our Recruitment website . Required Qualifications: Three years of experience and/or education related to the duties of this position, which includes the following: Enrollment and Records Management: Experience processing high-volume enrollment and exit actions, maintaining accurate member records, and following established procedures to meet compliance standards. Timekeeping Review and Data Accuracy: Ability to examine time accounting information, identify discrepancies, apply correct codes, and ensure precise data entry across multiple systems. Customer Service and Problem Resolution: Skilled in providing clear, timely, and professional assistance to internal staff, program members, and external clients, including resolving routine administrative issues. Administrative Technology Proficiency: Competence using office software and databases to produce documents, manage information, and support operational workflows. Information Organization and File Management: Ability to organize, track, and maintain electronic and paper records in accordance with retention policies and audit requirements. Operational and Logistics Support: Experience coordinating meetings, preparing materials, managing schedules, and supporting routine administrative activities within a team environment. Education: involving a major study in business administration, public administration or closely allied field. Examples of how to qualify: 3 years of experience. 2 years of experience AND 30-59 semester or 45-89 quarter college credits. 1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). Special Requirements & Conditions of Employment: Must possess and maintain a valid driver's license Must successfully complete a background check, including Washington State criminal history, state motor vehicle records, Federal Sex Offender Registry, and FBI fingerprinting. Criminal history checks cover Washington State; if the candidate previously lived out of state, an additional check will be completed in that state. Background check results do not automatically disqualify a candidate but will be evaluated to determine their suitability for the position. Desired Qualifications: Proficiency using Microsoft Office (Word, Excel, Outlook), database systems, and basic Excel formulas to produce accurate documents and manage member data. Ability to interpret and apply complex administrative procedures and regulations, including WCC and AmeriCorps enrollment standards. Skill in organizing and maintaining electronic and paper records with precision to meet compliance and retention requirements. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website . Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact Laura Schlabach at Laura.Schlabach@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov About the Shorelands and Environmental Assistance (SEA) Program The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining:This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Sep 10, 2026

Full time

Keeping Washington Clean and Evergreen The Department of Ecology is hiring an Enrollment Support Specialist (Administrative Assistant 2) within the Shorelands & Environmental Assistance Program . Note: This is a project position that is funded until September 30, 2028. This position may be renewed depending on funding availability. Location: Headquarters Office in Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of two days per month is required in the office. You may telework most of your work time with occasional in-person meetings and activities. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by September 16, 2026. Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed. Duties This Enrollment Support Specialist position plays a key role in supporting Washington Conservation Corps (WCC) and advancing Ecology’s mission by ensuring that AmeriCorps members are enrolled, supported, and exited accurately and efficiently. In this role, you will independently manage high-volume administrative processes, maintain federally compliant member records, provide customer service to more than 350 members and staff, and deliver essential logistical and enrollment support to the WCC Section. You will contribute to daily operational continuity, uphold strict data accuracy standards, and serve as a primary resource for member enrollment procedures, file management, service hour reporting, and timekeeping review. You will also support training, logistics, and administrative operations across the Section—including coordinating meetings, preparing materials, recording minutes, and assisting with major member events such as Orientation training. Your work ensures compliance with AmeriCorps requirements, maintains smooth program operations, and strengthens the WCC’s ability to deliver high-quality service, disaster response, and environmental restoration throughout Washington. What you will do: • Independently manage AmeriCorps enrollment and exit processes for approximately 600 member actions annually, ensuring accuracy, timeliness, and compliance with federal and state requirements. • Administer and maintain 300 member service files, ensuring complete, organized, and audit-ready records across multiple databases including My AmeriCorps, WCC SharePoint, and internal tracking systems. • Provide clear, professional customer service to WCC members, field supervisors, and program staff, triaging inquiries, resolving routine issues, and delivering guidance on enrollment, timekeeping, and administrative procedures. • Audit bi-weekly time accounting for half of the WCC Section, verify correct coding across more than 100 Master Index Codes, resolve discrepancies, and issue required timekeeping memos. • Lead the creation of member service hour summaries, reporting, and associated tracking functions to support Section operations and ensure accurate documentation for member completion and recognition. • Serve as a primary administrative support for the WCC Training and Logistics Team by coordinating meeting and training logistics, setting up audio/visual equipment, preparing and distributing materials, and presenting at Orientation training several times per year. • Prepare written correspondence—including external letters, internal memos, and batch-generated mail-merge documents—with a high level of accuracy, clarity, and professionalism. • Coordinate routine administrative tasks for the Section, including conference call setup, scheduling support, meeting minutes, mail distribution, and collaboration with SEA headquarters administrative staff. • Maintain organized electronic and paper records in accordance with agency retention policies; support agency readiness for audits and public records requests. • Work collaboratively with the WCC Administrative Team and SEA Program administrative staff, including participating in regular team meetings. • Apply sound judgment to determine when to act independently and when to seek guidance, demonstrating reliability, service focus, and adherence to agency policies and professional standards. Qualifications For detailed information on how we calculate experience, please visit our Recruitment website . Required Qualifications: Three years of experience and/or education related to the duties of this position, which includes the following: Enrollment and Records Management: Experience processing high-volume enrollment and exit actions, maintaining accurate member records, and following established procedures to meet compliance standards. Timekeeping Review and Data Accuracy: Ability to examine time accounting information, identify discrepancies, apply correct codes, and ensure precise data entry across multiple systems. Customer Service and Problem Resolution: Skilled in providing clear, timely, and professional assistance to internal staff, program members, and external clients, including resolving routine administrative issues. Administrative Technology Proficiency: Competence using office software and databases to produce documents, manage information, and support operational workflows. Information Organization and File Management: Ability to organize, track, and maintain electronic and paper records in accordance with retention policies and audit requirements. Operational and Logistics Support: Experience coordinating meetings, preparing materials, managing schedules, and supporting routine administrative activities within a team environment. Education: involving a major study in business administration, public administration or closely allied field. Examples of how to qualify: 3 years of experience. 2 years of experience AND 30-59 semester or 45-89 quarter college credits. 1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). Special Requirements & Conditions of Employment: Must possess and maintain a valid driver's license Must successfully complete a background check, including Washington State criminal history, state motor vehicle records, Federal Sex Offender Registry, and FBI fingerprinting. Criminal history checks cover Washington State; if the candidate previously lived out of state, an additional check will be completed in that state. Background check results do not automatically disqualify a candidate but will be evaluated to determine their suitability for the position. Desired Qualifications: Proficiency using Microsoft Office (Word, Excel, Outlook), database systems, and basic Excel formulas to produce accurate documents and manage member data. Ability to interpret and apply complex administrative procedures and regulations, including WCC and AmeriCorps enrollment standards. Skill in organizing and maintaining electronic and paper records with precision to meet compliance and retention requirements. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website . Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384. Questions? For specific questions about the position location options, schedule, or duties, please contact Laura Schlabach at Laura.Schlabach@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov About the Shorelands and Environmental Assistance (SEA) Program The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog . Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining:This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Clerical Assistant 2

Pennsylvania Western University

Clerical Assistant 2 Pennsylvania Western University, California Posting Number: S389P Posting Text: Job Title: Clerical Assistant 2 Type of Employment: Full Time Bargaining Unit: AFSCME Full-Time/Part-Time: FLSA: Non-Exempt Salary Range: $36,831 (Pay Scale Group 3, Level 1) Position Classification: Department: California Enrollment Management Job Summary / Basic Function: This position supports the Admissions Marketing/Recruitment area of Enrollment Management and reports to the Director of Admissions Operations. Essential Duties include but not limited to: 60% Admissions Customer Relations/Service - Monitor the Pennsylvania Western admissions email account - - Reply to and/or forward emails within the admissions@pennwest.edu account. - Manage admissions phone lines - - Help callers with their questions and/or forward calls to the appropriate person/department through warm transfers - Provide assistance to prospective students and applicants throughout the admissions funnel utilizing Slate and Banner. - Return voice messages and assist callers for all campuses. - SMS (text messages) - Respond to outreach student replies, assign unassigned messages to the appropriate counselor. - Greet and provide customer service to walk-in guests. - Assist in the Welcome Center and event coverage when needed (checking in students and registering using Slate). 40% Operational - Prepare, organize and submit all application documents (electronic and/or hard copy) for processing. - Submit any application changes to processing. - Assist with the creation of admissions mailings, i.e. honors, scholarships, and acceptance packets. - Attach decision letters and scholarship letters to the students' records in Slate. - Defer Deposits upon Approvals. - Returned Mail flow Mail, Acceptance Packets, and Scholarship Letters. (Inactivate addresses/reach via text/email for updated mailing addresses. Resend packets and letters. Note Slate Records. - Input Inquiry Cards (RFI's) from Open Houses, College Fairs, Sports Recruits, emails, etc. - Provide support and guidance to student workers. - Monitor admissions recruitment print materials, products, and promotional items/update spreadsheet and reorder as needed. Other duties as assigned. Required Skills, Knowledge & Abilities: - Knowledge of the use and functionality of Microsoft Office Suite software. - Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation. - Ability to use an alphanumeric keyboard. - Ability to proofread information for conformance with prescribed standards. - Ability to sort and file information. - Ability to perform mathematical calculations. - Ability to follow oral instructions. - Ability to read and understand written materials. - Ability to communicate effectively orally. - Ability to communicate effectively in writing. - Ability to establish and maintain effective working relationships. Minimum of Education / TrainingRequired Education Summary: - Six months as a Clerical Assistant 1 (Commonwealth title); or - Graduation from high school; or - An equivalent combination of experience and training. Preferred Qualifications: Physical Demands: Work Location: California Campus Is travel to other PennWest campuses required for this position? If so, how often? Work Hours: Monday - Friday 8 am to 4 pm Posting Date: 08/28/2026 Closing Date: 09/12/2026 Open Until Filled: Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission. ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201. To apply, please visit https://pennwest.peopleadmin.com/postings/3342 je-cb9e719600b440a69fabd377fe6520b7

Sep 10, 2026

Full time

Clerical Assistant 2 Pennsylvania Western University, California Posting Number: S389P Posting Text: Job Title: Clerical Assistant 2 Type of Employment: Full Time Bargaining Unit: AFSCME Full-Time/Part-Time: FLSA: Non-Exempt Salary Range: $36,831 (Pay Scale Group 3, Level 1) Position Classification: Department: California Enrollment Management Job Summary / Basic Function: This position supports the Admissions Marketing/Recruitment area of Enrollment Management and reports to the Director of Admissions Operations. Essential Duties include but not limited to: 60% Admissions Customer Relations/Service - Monitor the Pennsylvania Western admissions email account - - Reply to and/or forward emails within the admissions@pennwest.edu account. - Manage admissions phone lines - - Help callers with their questions and/or forward calls to the appropriate person/department through warm transfers - Provide assistance to prospective students and applicants throughout the admissions funnel utilizing Slate and Banner. - Return voice messages and assist callers for all campuses. - SMS (text messages) - Respond to outreach student replies, assign unassigned messages to the appropriate counselor. - Greet and provide customer service to walk-in guests. - Assist in the Welcome Center and event coverage when needed (checking in students and registering using Slate). 40% Operational - Prepare, organize and submit all application documents (electronic and/or hard copy) for processing. - Submit any application changes to processing. - Assist with the creation of admissions mailings, i.e. honors, scholarships, and acceptance packets. - Attach decision letters and scholarship letters to the students' records in Slate. - Defer Deposits upon Approvals. - Returned Mail flow Mail, Acceptance Packets, and Scholarship Letters. (Inactivate addresses/reach via text/email for updated mailing addresses. Resend packets and letters. Note Slate Records. - Input Inquiry Cards (RFI's) from Open Houses, College Fairs, Sports Recruits, emails, etc. - Provide support and guidance to student workers. - Monitor admissions recruitment print materials, products, and promotional items/update spreadsheet and reorder as needed. Other duties as assigned. Required Skills, Knowledge & Abilities: - Knowledge of the use and functionality of Microsoft Office Suite software. - Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation. - Ability to use an alphanumeric keyboard. - Ability to proofread information for conformance with prescribed standards. - Ability to sort and file information. - Ability to perform mathematical calculations. - Ability to follow oral instructions. - Ability to read and understand written materials. - Ability to communicate effectively orally. - Ability to communicate effectively in writing. - Ability to establish and maintain effective working relationships. Minimum of Education / TrainingRequired Education Summary: - Six months as a Clerical Assistant 1 (Commonwealth title); or - Graduation from high school; or - An equivalent combination of experience and training. Preferred Qualifications: Physical Demands: Work Location: California Campus Is travel to other PennWest campuses required for this position? If so, how often? Work Hours: Monday - Friday 8 am to 4 pm Posting Date: 08/28/2026 Closing Date: 09/12/2026 Open Until Filled: Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission. ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201. To apply, please visit https://pennwest.peopleadmin.com/postings/3342 je-cb9e719600b440a69fabd377fe6520b7

7 jobs found

Modal Window