APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
At the Clerk’s Office, we carry out our mission of serving the public in a courteous and professional manner. We are passionate about our employees and the vital role they play in the Superior Court System. Our office is currently recruiting for a Court Assistant II to join our team. Qualified candidates from all backgrounds are encouraged to apply. This position will perform a wide variety of technical operations requiring specialized legal knowledge. • Provide information to the public, co-workers and outside agencies concerning case or court process. • Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys. • Participate in daily team assignments in support of Court operations. • Maintain multiple data and case management systems. • May assist in training of other assigned staff. The schedule for this position is Monday through Friday, shifts vary, but scheduled no later than 5pm. The Clerks Office values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position is represented by Local 11 – OPEIU(office of professional employees international union, AFL-CIO. This posting is open until filled.
Qualifications
Education and Experience:
Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience.
Knowledge of: M odern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity.
Ability to: W ork independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public.
SELECTION PROCESS:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required.
Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court.
Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees.
Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.
Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer.
Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties.
Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry.
Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data.
Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book.
Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences.
Assists in balancing daily receipts and accounts.
Operates standard office equipment.
Performs related work as required.
Salary Grade
Local 11.6
Salary Range
$25.10 - $32.63- per hour
Close Date
Open Until Filled
Recruiter
Leslie Harrington Smith
Email:
Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Aug 05, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
At the Clerk’s Office, we carry out our mission of serving the public in a courteous and professional manner. We are passionate about our employees and the vital role they play in the Superior Court System. Our office is currently recruiting for a Court Assistant II to join our team. Qualified candidates from all backgrounds are encouraged to apply. This position will perform a wide variety of technical operations requiring specialized legal knowledge. • Provide information to the public, co-workers and outside agencies concerning case or court process. • Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys. • Participate in daily team assignments in support of Court operations. • Maintain multiple data and case management systems. • May assist in training of other assigned staff. The schedule for this position is Monday through Friday, shifts vary, but scheduled no later than 5pm. The Clerks Office values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position is represented by Local 11 – OPEIU(office of professional employees international union, AFL-CIO. This posting is open until filled.
Qualifications
Education and Experience:
Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience.
Knowledge of: M odern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity.
Ability to: W ork independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public.
SELECTION PROCESS:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required.
Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court.
Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees.
Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.
Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer.
Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties.
Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry.
Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data.
Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book.
Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences.
Assists in balancing daily receipts and accounts.
Operates standard office equipment.
Performs related work as required.
Salary Grade
Local 11.6
Salary Range
$25.10 - $32.63- per hour
Close Date
Open Until Filled
Recruiter
Leslie Harrington Smith
Email:
Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Climate Rules Engagement Intern (Administrative Intern 2) w ithin the Climate Pollution Reduction Program.
This is a temporary position for two months at 40 hours per week, or 320 hours total.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day per week is required in the office. The specific number of days in the office will be agreed to by the successful candidate and the supervisor. There will be in-person training opportunities that may require the successful candidate to be in the office more than one day per week.
Schedules are dependent upon position needs and are subject to change.
Duties
Do you have an interest in environmental policy and planning? Would you like to help tackle climate change in Washington? If so, come join our team!
As the Climate Rules Engagement Intern , your work will support the rulemaking process by helping plan and facilitate public meetings on climate rules, preparing documents and information on rulemaking for websites, and identifying opportunities to increase engagement and connection with community members and environmental justice organizations whose participation in rulemaking and public meetings are vital. Duties will include:
Assist with planning and facilitating public hearings and public meetings for climate rule processes.
Assist in developing presentations for public hearings and public meetings for climate rule processes.
Contact identified environmental justice organizations to invite their comment on our rulemakings and attendance at our meetings.
Develop engaging activities to be used in public meetings to encourage public comment.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four years of experience and/or education in public policy, environmental science, environmental policy, communications, or a related field.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
A Bachelor’s degree or above.
Desired Qualifications:
Familiarity with environmental policy.
Familiarity with environmental justice concepts and practice.
Familiarity with community outreach and engagement.
Interest in environmental education and outreach.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Joshua Grice at Joshua.Grice@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Climate Pollution Reduction Program
The Climate Pollution Reduction Program's (CPRP's) mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long-term, requiring creative and strategic decision-making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Aug 01, 2025
Intern
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Climate Rules Engagement Intern (Administrative Intern 2) w ithin the Climate Pollution Reduction Program.
This is a temporary position for two months at 40 hours per week, or 320 hours total.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day per week is required in the office. The specific number of days in the office will be agreed to by the successful candidate and the supervisor. There will be in-person training opportunities that may require the successful candidate to be in the office more than one day per week.
Schedules are dependent upon position needs and are subject to change.
Duties
Do you have an interest in environmental policy and planning? Would you like to help tackle climate change in Washington? If so, come join our team!
As the Climate Rules Engagement Intern , your work will support the rulemaking process by helping plan and facilitate public meetings on climate rules, preparing documents and information on rulemaking for websites, and identifying opportunities to increase engagement and connection with community members and environmental justice organizations whose participation in rulemaking and public meetings are vital. Duties will include:
Assist with planning and facilitating public hearings and public meetings for climate rule processes.
Assist in developing presentations for public hearings and public meetings for climate rule processes.
Contact identified environmental justice organizations to invite their comment on our rulemakings and attendance at our meetings.
Develop engaging activities to be used in public meetings to encourage public comment.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four years of experience and/or education in public policy, environmental science, environmental policy, communications, or a related field.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
A Bachelor’s degree or above.
Desired Qualifications:
Familiarity with environmental policy.
Familiarity with environmental justice concepts and practice.
Familiarity with community outreach and engagement.
Interest in environmental education and outreach.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Joshua Grice at Joshua.Grice@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Climate Pollution Reduction Program
The Climate Pollution Reduction Program's (CPRP's) mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long-term, requiring creative and strategic decision-making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Multnomah County Dept. of Community Justice
Portland, Oregon
Are you a team player who wants to be the heart of an organization that positively contributes to the community and is recognized as a national leader in both adult and juvenile community justice?
Do you excel at customer service and enjoy providing clerical and administrative support?
Are you a dependable administrative professional skilled in effective multitasking?
Are you looking for meaningful work that has personal and professional purpose?
If you said “yes’ to these questions, we’d like you to join our team as an Office Assistant 2 with the Department of Community Justice Adult Services Division!
As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You are the first point of contact for clients and guests. You may have contact with individuals with mental health crises, who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.
We expect to fill multiple roles in various locations throughout the Portland metropolitan area. You may be required to travel to other DCJ’s offices for coverage with short notice. Here's where our current vacancies are located:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas:
Reception
Excellent Communication Skills
Customer-focused
Teamwork
Prioritization and Multitasking
Data Entry
Data Searches
Active and Engaged Listening
Reliability and flexibility
Workforce Equity: At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
TO QUALIFY:
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Equivalent to the completion of the twelfth grade; AND
Two years of general office support or customer service experience dealing directly with the public;
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
2 or more years of administrative, clerical, or customer service experience in a criminal justice agency;
Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions;
Flexibility and the ability to work cooperatively with diverse work groups;
Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms);
2 or more years experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors;
Ability to interpret, communicate, and apply policies and procedures.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position .
SCREENING AND EVALUATION:
The Application Packet:
Please be sure to provide the materials below in your application submission:
Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.
Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
A phone screen, oral exam, written exam, or an application review may be used to identify the most qualified candidates
Consideration of top candidates/Interviews
Background Investigation/Fingerprinting
ADDITIONAL INFORMATION:
Type of Position: This represented position is eligible for overtime and represented by Local 88 AFSCME AFL-CIO union.
FLSA: Non-Exempt
Schedule: Monday - Friday, 40 hours per week
Location: This position is designated as onsite and not eligible for telework. We have openings at the following locations:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military, etc.)
Life insurance, short-term and long-term disability insurance
Robust EAP and wellness programs , including gym discounts and wellness education classes
Access to a free annual TriMet HOP pass
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Note: This recruitment may be used to fill future regular, temporary, on-call, or limited duration status positions.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Mar 01, 2024
Full time
Are you a team player who wants to be the heart of an organization that positively contributes to the community and is recognized as a national leader in both adult and juvenile community justice?
Do you excel at customer service and enjoy providing clerical and administrative support?
Are you a dependable administrative professional skilled in effective multitasking?
Are you looking for meaningful work that has personal and professional purpose?
If you said “yes’ to these questions, we’d like you to join our team as an Office Assistant 2 with the Department of Community Justice Adult Services Division!
As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You are the first point of contact for clients and guests. You may have contact with individuals with mental health crises, who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.
We expect to fill multiple roles in various locations throughout the Portland metropolitan area. You may be required to travel to other DCJ’s offices for coverage with short notice. Here's where our current vacancies are located:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas:
Reception
Excellent Communication Skills
Customer-focused
Teamwork
Prioritization and Multitasking
Data Entry
Data Searches
Active and Engaged Listening
Reliability and flexibility
Workforce Equity: At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
TO QUALIFY:
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Equivalent to the completion of the twelfth grade; AND
Two years of general office support or customer service experience dealing directly with the public;
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
2 or more years of administrative, clerical, or customer service experience in a criminal justice agency;
Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions;
Flexibility and the ability to work cooperatively with diverse work groups;
Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms);
2 or more years experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors;
Ability to interpret, communicate, and apply policies and procedures.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position .
SCREENING AND EVALUATION:
The Application Packet:
Please be sure to provide the materials below in your application submission:
Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.
Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
A phone screen, oral exam, written exam, or an application review may be used to identify the most qualified candidates
Consideration of top candidates/Interviews
Background Investigation/Fingerprinting
ADDITIONAL INFORMATION:
Type of Position: This represented position is eligible for overtime and represented by Local 88 AFSCME AFL-CIO union.
FLSA: Non-Exempt
Schedule: Monday - Friday, 40 hours per week
Location: This position is designated as onsite and not eligible for telework. We have openings at the following locations:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military, etc.)
Life insurance, short-term and long-term disability insurance
Robust EAP and wellness programs , including gym discounts and wellness education classes
Access to a free annual TriMet HOP pass
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Note: This recruitment may be used to fill future regular, temporary, on-call, or limited duration status positions.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Position Summary: Kenan-Flagler is divided into seven academic areas: Accounting; Communication; Strategy and Entrepreneurship; Finance; Marketing; Operations; and Organizational Behavior. The Area Assistant works for one of the seven academic areas. The position is responsible for providing critical administrative support to the Area Chair, area faculty, and related centers, if applicable. This position is responsible for all administrative matters relating to the area concentration. Additionally, the area assistant is charged with communication and planning for meetings, conferences, and other events for the area. This position serves as liaison between the Area Chair and area faculty, the MBA, Executive MBA and Executive Development programs, the office of the Dean, other area faculty, current and prospective students, alumni and supporters. The Area Assistant coordinates internal information and processes such as course scheduling and faculty recruitment and may represent the Area Chair in key internal and external meetings. Support Area Chair on Center work in the Entrepreneurship Center. This includes budgetary and event planning. Support the Area Chair as Research Director for the MBA Concentration. Required Qualifications, Competencies, and Experience: Candidates must be capable of editing large research papers, producing graphs and tables, and coordinating the communication of large research projects (data and text) between scholars both within UNC-CH and externally. Should be able to follow complex processes consistently and have excellent verbal and written communication skills. The Area Assistant must be capable of operating successfully in a highly varied and dynamic work environment, where multi-tasking is not only important, but required. Preferred Qualifications, Competencies, and Experience: It is preferred that the Area Assistant will have experience with word processing, spreadsheets, database and web-authoring applications.
Minimum Qualifications:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Jul 25, 2023
Full time
Position Summary: Kenan-Flagler is divided into seven academic areas: Accounting; Communication; Strategy and Entrepreneurship; Finance; Marketing; Operations; and Organizational Behavior. The Area Assistant works for one of the seven academic areas. The position is responsible for providing critical administrative support to the Area Chair, area faculty, and related centers, if applicable. This position is responsible for all administrative matters relating to the area concentration. Additionally, the area assistant is charged with communication and planning for meetings, conferences, and other events for the area. This position serves as liaison between the Area Chair and area faculty, the MBA, Executive MBA and Executive Development programs, the office of the Dean, other area faculty, current and prospective students, alumni and supporters. The Area Assistant coordinates internal information and processes such as course scheduling and faculty recruitment and may represent the Area Chair in key internal and external meetings. Support Area Chair on Center work in the Entrepreneurship Center. This includes budgetary and event planning. Support the Area Chair as Research Director for the MBA Concentration. Required Qualifications, Competencies, and Experience: Candidates must be capable of editing large research papers, producing graphs and tables, and coordinating the communication of large research projects (data and text) between scholars both within UNC-CH and externally. Should be able to follow complex processes consistently and have excellent verbal and written communication skills. The Area Assistant must be capable of operating successfully in a highly varied and dynamic work environment, where multi-tasking is not only important, but required. Preferred Qualifications, Competencies, and Experience: It is preferred that the Area Assistant will have experience with word processing, spreadsheets, database and web-authoring applications.
Minimum Qualifications:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program:
The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight:
You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis.
What will you do:
Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 68,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 5, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 19, 2023
Full time
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program:
The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight:
You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis.
What will you do:
Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 68,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 5, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
King County Department of Local Services
Renton, WA
SUMMARY:
The Department of Local Services, Permitting Division is seeking an Executive Assistant who will directly support the Permitting Director and Deputy Director in their leadership of the Division. This position requires a high level of discretion due to frequent exposure to sensitive and confidential issues and communications. The selected candidate will perform complex administrative support and organizational coordination functions.
The selected candidate is expected to learn and maintain knowledge of division projects and implement projects at the direction of the Director and Deputy Director, to problem-solve for division-wide issues; to keep the Division Director and Deputy Director apprised of current and potential challenges; to manage and prioritize numerous incoming requests with skill, including those from departmental leadership; and to maintain strict confidentiality. With excellent communication skills, the selected candidate will frequently convey instructions to senior staff on projects in coordination with the Division Director and Deputy Director and ensure follow-through of those instructions. Strong people skills and high attention to detail and accuracy is required.
The incumbent should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan. The position supports and advances the Permitting Division’s values for fair and culturally competent service delivery, innovative, effective and efficient application of resources, building a culture of continuous improvement and expanding opportunities to seek input, listen and respond to residents.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Provide wide variety of daily support to Division Director, Deputy Director, and senior leadership staff to accomplish their duties and responsibilities in the leadership of the division.
Provide technical expertise to the Division Director, Deputy Director, and senior staff.
Support program development for the Division, in coordination with Division Director and Deputy Director.
Assist Division Director, Deputy Director, and Senior Staff with responses to elected officials, community groups and the general public.
Take meeting notes at a wide variety of meetings and track action items and progress.
Compose, draft, summarize, prepare, proofread, edit documents, memos, contracts, letters and/or reports for the Division Director, Deputy Director, Chief Financial Officer, HR Manager and Product Line Managers to ensure they conform to established procedures, and high customer service standards.
Maintain the calendar schedule for the Division Director and Deputy Director.
Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the division level.
Business System Administration: support for user licenses, accounts, access to enterprise applications, use of system reporting tools, vendor relations and contract administration.
Convey directions and instructions to senior staff on project basis. Furnish explanations, when necessary. Advise staff of the Director’s and Deputy Director’s preference and requirements. Provide regular reminders to staff and maintain a detail tracking system to ensure deadlines are met.
Organize, update and maintain the hard copy and electronic files using various software and systems including SharePoint.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following:
Demonstrated experience providing primary administrative support to one or more senior leaders in a business or government setting.
Excellent communication skills, both oral and written, including understanding and executing complex verbal and written instructions.
Excellent organizational skills, requiring ability to prioritize and effectively manage numerous ongoing, emerging projects, and requests daily while meeting deadlines.
Excellent interpersonal skills, including considering and responding appropriately to the needs, feelings, concerns and capabilities of a wide diversity of people in different situations. Ability to be tactful, compassionate and sensitive, and treat others with respect.
Strong skillset in providing direction to others and following through on project milestones and deliverables.
Strong familiarity with principles of equity and social justice and ability to apply equity and social justice principles in the workplace.
Excellent problem-solving capabilities, including problems of a complex and sensitive nature regarding staff and organizational function, as well as problems of a technical nature.
Experience managing highly confidential, and sensitive issues effectively and with integrity
Ability to prioritize workload, work efficiently and calmly under pressure with tight turn-around times and every-changing priorities; juggle and track multiple assignments, and meet deadlines.
Knowledge and ability to apply proper grammar, punctuation, and sentence structure to documents.
Experience in business system administration
Have intermediate to expert-level skills with technology tools: Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
Our most competitive candidate will also have:
Proficiency with Microsoft Office suite of products, including as a SharePoint user and/or SharePoint site administrator
Familiarity with business intelligence tools such as Power BI
Experience in business system administration
Experience with PeopleSoft, DocuSign, Visio, Teams
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of October 3, 2022.
If you are selected as a finalist, you will be asked to come back the week of October 17, 2022, for a second interview.
This recruitment may be used to fill vacancies for up to 6 months. Including appointed, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. WORK SCHEDULE: The work week is normally Monday through Friday, 7:00 a.m. to 3:30 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: An online employment application, resume, and a cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge and skills for the job are required. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted.
UNION MEMBERSHIP: Non-represented
For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will be performed by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options.
Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely.
The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
ABOUT THE DEPARTMENT
King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and businesses. The department provides a single executive point of accountability for delivery of local services to all the unincorporated areas.
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Sep 13, 2022
Full time
SUMMARY:
The Department of Local Services, Permitting Division is seeking an Executive Assistant who will directly support the Permitting Director and Deputy Director in their leadership of the Division. This position requires a high level of discretion due to frequent exposure to sensitive and confidential issues and communications. The selected candidate will perform complex administrative support and organizational coordination functions.
The selected candidate is expected to learn and maintain knowledge of division projects and implement projects at the direction of the Director and Deputy Director, to problem-solve for division-wide issues; to keep the Division Director and Deputy Director apprised of current and potential challenges; to manage and prioritize numerous incoming requests with skill, including those from departmental leadership; and to maintain strict confidentiality. With excellent communication skills, the selected candidate will frequently convey instructions to senior staff on projects in coordination with the Division Director and Deputy Director and ensure follow-through of those instructions. Strong people skills and high attention to detail and accuracy is required.
The incumbent should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan. The position supports and advances the Permitting Division’s values for fair and culturally competent service delivery, innovative, effective and efficient application of resources, building a culture of continuous improvement and expanding opportunities to seek input, listen and respond to residents.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Provide wide variety of daily support to Division Director, Deputy Director, and senior leadership staff to accomplish their duties and responsibilities in the leadership of the division.
Provide technical expertise to the Division Director, Deputy Director, and senior staff.
Support program development for the Division, in coordination with Division Director and Deputy Director.
Assist Division Director, Deputy Director, and Senior Staff with responses to elected officials, community groups and the general public.
Take meeting notes at a wide variety of meetings and track action items and progress.
Compose, draft, summarize, prepare, proofread, edit documents, memos, contracts, letters and/or reports for the Division Director, Deputy Director, Chief Financial Officer, HR Manager and Product Line Managers to ensure they conform to established procedures, and high customer service standards.
Maintain the calendar schedule for the Division Director and Deputy Director.
Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the division level.
Business System Administration: support for user licenses, accounts, access to enterprise applications, use of system reporting tools, vendor relations and contract administration.
Convey directions and instructions to senior staff on project basis. Furnish explanations, when necessary. Advise staff of the Director’s and Deputy Director’s preference and requirements. Provide regular reminders to staff and maintain a detail tracking system to ensure deadlines are met.
Organize, update and maintain the hard copy and electronic files using various software and systems including SharePoint.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following:
Demonstrated experience providing primary administrative support to one or more senior leaders in a business or government setting.
Excellent communication skills, both oral and written, including understanding and executing complex verbal and written instructions.
Excellent organizational skills, requiring ability to prioritize and effectively manage numerous ongoing, emerging projects, and requests daily while meeting deadlines.
Excellent interpersonal skills, including considering and responding appropriately to the needs, feelings, concerns and capabilities of a wide diversity of people in different situations. Ability to be tactful, compassionate and sensitive, and treat others with respect.
Strong skillset in providing direction to others and following through on project milestones and deliverables.
Strong familiarity with principles of equity and social justice and ability to apply equity and social justice principles in the workplace.
Excellent problem-solving capabilities, including problems of a complex and sensitive nature regarding staff and organizational function, as well as problems of a technical nature.
Experience managing highly confidential, and sensitive issues effectively and with integrity
Ability to prioritize workload, work efficiently and calmly under pressure with tight turn-around times and every-changing priorities; juggle and track multiple assignments, and meet deadlines.
Knowledge and ability to apply proper grammar, punctuation, and sentence structure to documents.
Experience in business system administration
Have intermediate to expert-level skills with technology tools: Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
Our most competitive candidate will also have:
Proficiency with Microsoft Office suite of products, including as a SharePoint user and/or SharePoint site administrator
Familiarity with business intelligence tools such as Power BI
Experience in business system administration
Experience with PeopleSoft, DocuSign, Visio, Teams
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of October 3, 2022.
If you are selected as a finalist, you will be asked to come back the week of October 17, 2022, for a second interview.
This recruitment may be used to fill vacancies for up to 6 months. Including appointed, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. WORK SCHEDULE: The work week is normally Monday through Friday, 7:00 a.m. to 3:30 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: An online employment application, resume, and a cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge and skills for the job are required. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted.
UNION MEMBERSHIP: Non-represented
For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will be performed by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options.
Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely.
The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
ABOUT THE DEPARTMENT
King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and businesses. The department provides a single executive point of accountability for delivery of local services to all the unincorporated areas.
Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Reports To: Director, Adult Education and Literacy Programs
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to help be the difference? If so, Hawkeye Community College has a great opportunity for you!
The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.
The part-time Receptionist position is located at the Van G. Miller Adult Learning Center and provides clerical support for a variety of programs, classes, events, activities, and special projects. Additionally, this position provides excellent customer service by phone and in person at the Welcome Desk to students, staff, volunteers, partners, and visitors. Furthermore, the Receptionist position works primarily with the Adult Education and Literacy programs ( i.e ., English Language Learning, High School Completion, and Integrated Education and Training programs)
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Welcomes students and visitors to the building by greeting them, checking for appointments, and providing directions.
Serves as the building’s information desk.
Answers the main telephone lines, transfers calls, takes messages, schedules appointments, provides information, directs inquiries, and monitors voicemail.
Maintains effective and efficient flow of communication and information through calendars, emails, telephone messages, and records.
Serves a diverse population of adult students.
Communicates daily with both native and non-native speakers of English in person and on the telephone.
Completes tasks using email, word processing, spreadsheets, and other applications.
Protects students and the college by keeping information confidential.
Assists instructors and administrators with office-related needs.
Assists with AEL student registration as needed.
Assists with classroom materials distribution and inventory.
Scans documents in File Director.
Assists and directs student and visitor questions to appropriate staff and/or departments.
Maintains and communicates knowledge of staff, programs, classes, events, and activities.
Alerts leadership team and/or public safety of any issues in the building.
Performs other duties as assigned.
Minimum Qualifications
High School Diploma/High School Equivalency Diploma.
One year of office experience or one year of related education or an equivalent combination of education and experience to total 1 year.
Demonstrated ability related to organization, time management, and verbal communication skills.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated proficiency with computers as well as with Google Suite and Microsoft Office computer programs.
Demonstrated ability to establish and maintain effective working relationships with diverse populations.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Preferred Qualifications
Associates degree or higher
2 years or more of office experience.
Bilingual
Working Conditions
Regular, part-time morning position averaging 20 hours per week. Anticipated hours will be Monday - Friday, four hours per day, from 8:00AM to 12:00PM unless the Adult Learning Center is closed.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following:
Your experience providing customer service to a diverse population.
Your skills and experience using computers in an office setting. Include specific programs and any Google (e.g., Drive, Docs, Sheets, Gmail, Calendar) experience.
Submit the online application and all required materials by Wednesday, June 29, 2022. Preference will be given to applicants who submit the required materials on or before June 29th. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 23, 2022
Part time
Reports To: Director, Adult Education and Literacy Programs
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to help be the difference? If so, Hawkeye Community College has a great opportunity for you!
The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.
The part-time Receptionist position is located at the Van G. Miller Adult Learning Center and provides clerical support for a variety of programs, classes, events, activities, and special projects. Additionally, this position provides excellent customer service by phone and in person at the Welcome Desk to students, staff, volunteers, partners, and visitors. Furthermore, the Receptionist position works primarily with the Adult Education and Literacy programs ( i.e ., English Language Learning, High School Completion, and Integrated Education and Training programs)
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Welcomes students and visitors to the building by greeting them, checking for appointments, and providing directions.
Serves as the building’s information desk.
Answers the main telephone lines, transfers calls, takes messages, schedules appointments, provides information, directs inquiries, and monitors voicemail.
Maintains effective and efficient flow of communication and information through calendars, emails, telephone messages, and records.
Serves a diverse population of adult students.
Communicates daily with both native and non-native speakers of English in person and on the telephone.
Completes tasks using email, word processing, spreadsheets, and other applications.
Protects students and the college by keeping information confidential.
Assists instructors and administrators with office-related needs.
Assists with AEL student registration as needed.
Assists with classroom materials distribution and inventory.
Scans documents in File Director.
Assists and directs student and visitor questions to appropriate staff and/or departments.
Maintains and communicates knowledge of staff, programs, classes, events, and activities.
Alerts leadership team and/or public safety of any issues in the building.
Performs other duties as assigned.
Minimum Qualifications
High School Diploma/High School Equivalency Diploma.
One year of office experience or one year of related education or an equivalent combination of education and experience to total 1 year.
Demonstrated ability related to organization, time management, and verbal communication skills.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated proficiency with computers as well as with Google Suite and Microsoft Office computer programs.
Demonstrated ability to establish and maintain effective working relationships with diverse populations.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Preferred Qualifications
Associates degree or higher
2 years or more of office experience.
Bilingual
Working Conditions
Regular, part-time morning position averaging 20 hours per week. Anticipated hours will be Monday - Friday, four hours per day, from 8:00AM to 12:00PM unless the Adult Learning Center is closed.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Regular, part-time position with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for one-year, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following:
Your experience providing customer service to a diverse population.
Your skills and experience using computers in an office setting. Include specific programs and any Google (e.g., Drive, Docs, Sheets, Gmail, Calendar) experience.
Submit the online application and all required materials by Wednesday, June 29, 2022. Preference will be given to applicants who submit the required materials on or before June 29th. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Information Specialist
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Information Specialist provides exceptional service to guests, providing prompt, proactive, and efficient response to problems, issues, and questions at the Information Desk.
RESPONSIBILITIES:
1.4 million visitors annually
This is a uniformed position
Additional shifts may be required to accommodate peak periods such as school vacation weeks and holiday weekends
WORK SCHEDULE:
This position is full-time, 32 hours/week, with the following schedule:
Friday - Monday 8:45 - 5:15
REPORTS TO:
Manager, Visitor Services and Venue Operations
MINIMUM QUALIFICATIONS:
Three (3) years or more of customer service experience
Post high school course work, technical degree, associate's degree or business certificate
Demonstrated professionalism
Demonstrated organizational skills
Proficient in Microsoft Word, Excel, web browsers, Outlook
Demonstrated oral and written communication skills in order to effectively provide customer service, promote museum offerings, and quickly resolve issues
Ability to handle multiple tasks at one time in fast-paced environment
STARTING SALARY:
Non-Exempt (Hourly). $15.00/hour
BENEFITS:
Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, commuter spending account, 15 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
Mar 15, 2022
Full time
Information Specialist
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Information Specialist provides exceptional service to guests, providing prompt, proactive, and efficient response to problems, issues, and questions at the Information Desk.
RESPONSIBILITIES:
1.4 million visitors annually
This is a uniformed position
Additional shifts may be required to accommodate peak periods such as school vacation weeks and holiday weekends
WORK SCHEDULE:
This position is full-time, 32 hours/week, with the following schedule:
Friday - Monday 8:45 - 5:15
REPORTS TO:
Manager, Visitor Services and Venue Operations
MINIMUM QUALIFICATIONS:
Three (3) years or more of customer service experience
Post high school course work, technical degree, associate's degree or business certificate
Demonstrated professionalism
Demonstrated organizational skills
Proficient in Microsoft Word, Excel, web browsers, Outlook
Demonstrated oral and written communication skills in order to effectively provide customer service, promote museum offerings, and quickly resolve issues
Ability to handle multiple tasks at one time in fast-paced environment
STARTING SALARY:
Non-Exempt (Hourly). $15.00/hour
BENEFITS:
Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, commuter spending account, 15 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
Mission
Harnessing the unique craft of wooden boatbuilding and maritime-centered exploration, we inspire young people to uncover the confidence, skills, and courage to chart pathways to their own success in and outside the classroom.
We teach and promote the values of learning by doing, teamwork, perseverance and craftsmanship. Brooklyn Boatworks promotes excellence by creating learning environments grounded in respect, support, and dignity for all students. We engage students virtually and in person, leading students through online team-building and hands-on activities which explore and celebrate self & STEM-identity, design & creativity, and hands-on learning. Our current programming includes virtual programming with schools and community organizations, on-water summer programming, and on-going alumni programming including leadership development, internships, maritime and STEM exploration, and additional learning opportunities.
Within our community:
Everyone participates - everyone has a voice, and we value the different ways that individuals contribute to the team.
You are the driver of your own story - We meet students where they are and center their perspectives, experiences, and stories.
Black Lives Matter . We acknowledge that the construct of race disproportionally affects people who are Black, Indigenous, and People of Color - We reflect, choose language, and take action to ensure that anti-Blackness is not perpetuated in our community.
Everybody sweeps . Everybody builds . We believe that all girls, boys, women, men, and people of all gender identities are able to use tools, build, clean and organize.
We respect LGBTQIA+ people and we use language and actions that are respectful of all gender identities and sexual orientations.
We value one another no matter where we come from , whether we are from different homes, neighborhoods, countries and/or economic backgrounds.
We are all leaders and learners , no matter our race, ethnicity, nationality, gender, gender identity, class, learning style, age, abilities, or differences.
Position: P/T permanent Administrative Coordinator – 3 days/week with long-term potential to transition to full-time
Based in DUMBO, Brooklyn, reporting to the Executive Director, the individual in this position will be an essential member of the team, supporting Brooklyn Boatworks’ growth now and in the years to come. Duties include office management, executive assistance, data entry and management, document design, and administrative aspects of programming.
Responsibilities Include:
Providing administrative support to programs including updating student rosters weekly, maintaining alumni rosters, creating permission slips, arranging materials delivery, updating alumni database
Weekly updates to BKBW’s website and oversight of social media
Development administrative support: tracking and entering gifts and pledges, pulling fundraising reports/creating queries, creating and mailing donor acknowledgement letters, creating and sending solicitation emails through donor database
Outreach and assistance for fundraising events
Responsive follow-up via phone and email with schools, program partners, board members and the public
Supporting and maintaining office facility and online files
Using Asana to manage tasks and projects and using Slack for internal communication
Using Adobe Suite to create and update brochures and other documents
Primary contact for IT consultant, cleaning consultant, building management
Managing some HR tasks: administrative aspects of new hire searches and onboarding, biweekly timesheet collection from part-time staff
Additional tasks as needed
Qualifications:
Strong communication skills with both internal and external stakeholders
Proven ability to work with people from a variety of backgrounds in a culturally-competent manner
MS Office and Adobe expertise
Experience with database management and clean-up
Previous experience in administrative services, particularly for a non-profit organization
Ability to prioritize, re-prioritize, and multi-task; high level of organization required
Intellectual curiosity and interest in self-directed learning of new skills required
Good judgement and proven ability to keep sensitive information confidential
Deadline and detail-oriented
High level of self-direction
Experience using Asana or related project management tool
Strong writing skills
Quickbooks expertise a plus
Desire to work for a small but mighty organization
Salary and Benefits
$25+/hr
Some schedule flexibility
Office with view of the East River and Manhattan Bridge with access to a beautiful roof deck
Brooklyn Boatworks strongly encourages people of color, women, and individuals from the many communities we serve to apply.
Feb 23, 2022
Part time
Mission
Harnessing the unique craft of wooden boatbuilding and maritime-centered exploration, we inspire young people to uncover the confidence, skills, and courage to chart pathways to their own success in and outside the classroom.
We teach and promote the values of learning by doing, teamwork, perseverance and craftsmanship. Brooklyn Boatworks promotes excellence by creating learning environments grounded in respect, support, and dignity for all students. We engage students virtually and in person, leading students through online team-building and hands-on activities which explore and celebrate self & STEM-identity, design & creativity, and hands-on learning. Our current programming includes virtual programming with schools and community organizations, on-water summer programming, and on-going alumni programming including leadership development, internships, maritime and STEM exploration, and additional learning opportunities.
Within our community:
Everyone participates - everyone has a voice, and we value the different ways that individuals contribute to the team.
You are the driver of your own story - We meet students where they are and center their perspectives, experiences, and stories.
Black Lives Matter . We acknowledge that the construct of race disproportionally affects people who are Black, Indigenous, and People of Color - We reflect, choose language, and take action to ensure that anti-Blackness is not perpetuated in our community.
Everybody sweeps . Everybody builds . We believe that all girls, boys, women, men, and people of all gender identities are able to use tools, build, clean and organize.
We respect LGBTQIA+ people and we use language and actions that are respectful of all gender identities and sexual orientations.
We value one another no matter where we come from , whether we are from different homes, neighborhoods, countries and/or economic backgrounds.
We are all leaders and learners , no matter our race, ethnicity, nationality, gender, gender identity, class, learning style, age, abilities, or differences.
Position: P/T permanent Administrative Coordinator – 3 days/week with long-term potential to transition to full-time
Based in DUMBO, Brooklyn, reporting to the Executive Director, the individual in this position will be an essential member of the team, supporting Brooklyn Boatworks’ growth now and in the years to come. Duties include office management, executive assistance, data entry and management, document design, and administrative aspects of programming.
Responsibilities Include:
Providing administrative support to programs including updating student rosters weekly, maintaining alumni rosters, creating permission slips, arranging materials delivery, updating alumni database
Weekly updates to BKBW’s website and oversight of social media
Development administrative support: tracking and entering gifts and pledges, pulling fundraising reports/creating queries, creating and mailing donor acknowledgement letters, creating and sending solicitation emails through donor database
Outreach and assistance for fundraising events
Responsive follow-up via phone and email with schools, program partners, board members and the public
Supporting and maintaining office facility and online files
Using Asana to manage tasks and projects and using Slack for internal communication
Using Adobe Suite to create and update brochures and other documents
Primary contact for IT consultant, cleaning consultant, building management
Managing some HR tasks: administrative aspects of new hire searches and onboarding, biweekly timesheet collection from part-time staff
Additional tasks as needed
Qualifications:
Strong communication skills with both internal and external stakeholders
Proven ability to work with people from a variety of backgrounds in a culturally-competent manner
MS Office and Adobe expertise
Experience with database management and clean-up
Previous experience in administrative services, particularly for a non-profit organization
Ability to prioritize, re-prioritize, and multi-task; high level of organization required
Intellectual curiosity and interest in self-directed learning of new skills required
Good judgement and proven ability to keep sensitive information confidential
Deadline and detail-oriented
High level of self-direction
Experience using Asana or related project management tool
Strong writing skills
Quickbooks expertise a plus
Desire to work for a small but mighty organization
Salary and Benefits
$25+/hr
Some schedule flexibility
Office with view of the East River and Manhattan Bridge with access to a beautiful roof deck
Brooklyn Boatworks strongly encourages people of color, women, and individuals from the many communities we serve to apply.
Washington State Department of Ecology
Union Gap, WA
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Secretary Senior position. This position is located in our Central Regional Office in Union Gap, WA . The AQP promotes a high quality of life for current and future generations with a clean, healthy, and sustainable environment, livable communities, and a vibrant economy. This position contributes directly to the accomplishment of our mission by providing critical administrative support to technical and management staff. Note : This is a part time position (32 hours per week) The mission of the Air Quality Program is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington. We have many goals to achieve this mission and vision. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. The person in this position is expected to be in the office approximately three days per week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of December 7, 2021 . In order to be considered for initial screening, please submit an application on or before December 6, 2021 The agency reserves the right to make an appointment any time after the initial screening date.
Duties
Why join the team?
In this position, you will contribute directly to Ecology’s mission by providing administrative support to technical and management staff in the Air Quality Program in the Central Region. This is an excellent opportunity to learn and develop many skills such as customer service, computer skills, record keeping, and organizational skills. What you will do: In this support role, you will coordinate with every employee of the section and help them with a myriad of administrative needs, such as record keeping, training, purchasing, and complaint response. You will:
Assist the AQP Central Regional Office's section manager with scheduling and calendar maintenance. Use appropriate discretion to process confidential information. Represent the section manager at regional Management meetings, section meetings, and unit meetings.
Help the Smoke Management Team process burn permit applications and track complaints on the Environmental Reporting and Tracking System (ERTS).
Help the Commercial and Industrial Unit process paperwork for emissions inventories, and mail requests for further information.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience.
High school diploma or equivalent.
Two (2) years of increasingly responsible office experience, which includes proofreading and editing documents and ensuring that they are digitally accessible.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Sanjay Barik at: Sanjay.Barik@ecy.wa.gov. Please do not contact Sanjay to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Nov 23, 2021
Part time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Secretary Senior position. This position is located in our Central Regional Office in Union Gap, WA . The AQP promotes a high quality of life for current and future generations with a clean, healthy, and sustainable environment, livable communities, and a vibrant economy. This position contributes directly to the accomplishment of our mission by providing critical administrative support to technical and management staff. Note : This is a part time position (32 hours per week) The mission of the Air Quality Program is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington. We have many goals to achieve this mission and vision. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. The person in this position is expected to be in the office approximately three days per week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of December 7, 2021 . In order to be considered for initial screening, please submit an application on or before December 6, 2021 The agency reserves the right to make an appointment any time after the initial screening date.
Duties
Why join the team?
In this position, you will contribute directly to Ecology’s mission by providing administrative support to technical and management staff in the Air Quality Program in the Central Region. This is an excellent opportunity to learn and develop many skills such as customer service, computer skills, record keeping, and organizational skills. What you will do: In this support role, you will coordinate with every employee of the section and help them with a myriad of administrative needs, such as record keeping, training, purchasing, and complaint response. You will:
Assist the AQP Central Regional Office's section manager with scheduling and calendar maintenance. Use appropriate discretion to process confidential information. Represent the section manager at regional Management meetings, section meetings, and unit meetings.
Help the Smoke Management Team process burn permit applications and track complaints on the Environmental Reporting and Tracking System (ERTS).
Help the Commercial and Industrial Unit process paperwork for emissions inventories, and mail requests for further information.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience.
High school diploma or equivalent.
Two (2) years of increasingly responsible office experience, which includes proofreading and editing documents and ensuring that they are digitally accessible.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Sanjay Barik at: Sanjay.Barik@ecy.wa.gov. Please do not contact Sanjay to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Washington State Department of Ecology
Port Orchard, WA
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Environmental Assessment Program (EAP) program within the Department of Ecology is looking to fill a Secretary Senior position. This position is located in Manchester Environmental Laboratory in Port Orchard, WA. Please note, this is a part-time position , 24 hours per week. You will work 6 – 8 hours each day between the hours of 8am – 5pm. There is some scheduling flexibility within those parameters. This position is eligible for benefits. In this role, you will provide administrative support to the Laboratory Director and approximately 25 laboratory staff. Support includes: records management, laboratory purchases, public information requests, reports, letters, memos, minutes, manuals and procedures, front desk reception, and interacting with staff, clients, vendors, and visitors.
The Environmental Assessment Program provides a range of scientific, monitoring, laboratory, and quality assurance services. Its mission is to measure, assess, and communicate environmental conditions in Washington State.
The Manchester Environmental Laboratory (MEL) is the leading environmental laboratory for the State of Washington. We conduct environmental laboratory analyses on samples collected throughout Washington State for organic, inorganic, and microbiological contaminants. The laboratory also conducts analyses for toxics in children's and consumer products.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office up to 3 - 4 days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Duties
What makes this role unique?
In this role, you will coordinate office operations with Environmental Protection Agency Staff, transcribe meeting minutes, and screen calls and visitors. You will perform complex secretarial assignments as a member of the Environmental Assessment Program Administrative Support Team, and will handle confidential and sensitive materials.
What you will do:
Perform administrative duties as designated by the Manchester Environmental Laboratory Director. Support the laboratory director and laboratory staff in formulating signature ready letters and memoranda styled in accordance with Agency, Program, and Section policy.
Support the Quality Assurance Coordinator with updates to Standard Operating Procedures; format documents and create workflows.
Attend meetings, transcribe and distribute meeting minutes.
Greet clients and visitors.
Coordinate sending time sensitive paperwork for laboratory director and unit supervisors to Ecology’s headquarters office.
Maintain the laboratory’s SharePoint site. Review documents and correct for completeness, form, clarification and conformance to policy and rules.
Manage the laboratory’s records and public information.
Order laboratory materials, supplies, parts and equipment. Research new sources of supply, locate and contact vendors and suppliers.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, and volunteer experience. See below for how you may qualify.
A High school diploma or equivalent AND Two years of increasingly responsible office experience requiring keyboarding or typing.
Special Requirements/Conditions of Employment:
Must successfully pass the initial ePASS background check and any required subsequent checks which are required for access to the federal facility that houses the Ecology laboratory.
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
An Associate of Arts Degree.
One year of previous purchasing experience.
Three years of progressive experience in office/clerical/general administrative work in a Microsoft Office environment.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Alan Rue at: Alan.Rue@ecy.wa .gov . Please do not contact Alan to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Oct 28, 2021
Part time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Environmental Assessment Program (EAP) program within the Department of Ecology is looking to fill a Secretary Senior position. This position is located in Manchester Environmental Laboratory in Port Orchard, WA. Please note, this is a part-time position , 24 hours per week. You will work 6 – 8 hours each day between the hours of 8am – 5pm. There is some scheduling flexibility within those parameters. This position is eligible for benefits. In this role, you will provide administrative support to the Laboratory Director and approximately 25 laboratory staff. Support includes: records management, laboratory purchases, public information requests, reports, letters, memos, minutes, manuals and procedures, front desk reception, and interacting with staff, clients, vendors, and visitors.
The Environmental Assessment Program provides a range of scientific, monitoring, laboratory, and quality assurance services. Its mission is to measure, assess, and communicate environmental conditions in Washington State.
The Manchester Environmental Laboratory (MEL) is the leading environmental laboratory for the State of Washington. We conduct environmental laboratory analyses on samples collected throughout Washington State for organic, inorganic, and microbiological contaminants. The laboratory also conducts analyses for toxics in children's and consumer products.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office up to 3 - 4 days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Duties
What makes this role unique?
In this role, you will coordinate office operations with Environmental Protection Agency Staff, transcribe meeting minutes, and screen calls and visitors. You will perform complex secretarial assignments as a member of the Environmental Assessment Program Administrative Support Team, and will handle confidential and sensitive materials.
What you will do:
Perform administrative duties as designated by the Manchester Environmental Laboratory Director. Support the laboratory director and laboratory staff in formulating signature ready letters and memoranda styled in accordance with Agency, Program, and Section policy.
Support the Quality Assurance Coordinator with updates to Standard Operating Procedures; format documents and create workflows.
Attend meetings, transcribe and distribute meeting minutes.
Greet clients and visitors.
Coordinate sending time sensitive paperwork for laboratory director and unit supervisors to Ecology’s headquarters office.
Maintain the laboratory’s SharePoint site. Review documents and correct for completeness, form, clarification and conformance to policy and rules.
Manage the laboratory’s records and public information.
Order laboratory materials, supplies, parts and equipment. Research new sources of supply, locate and contact vendors and suppliers.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, and volunteer experience. See below for how you may qualify.
A High school diploma or equivalent AND Two years of increasingly responsible office experience requiring keyboarding or typing.
Special Requirements/Conditions of Employment:
Must successfully pass the initial ePASS background check and any required subsequent checks which are required for access to the federal facility that houses the Ecology laboratory.
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
An Associate of Arts Degree.
One year of previous purchasing experience.
Three years of progressive experience in office/clerical/general administrative work in a Microsoft Office environment.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Alan Rue at: Alan.Rue@ecy.wa .gov . Please do not contact Alan to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Washington State Department of Ecology
Union Gap, WA, 98903
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19 by October 18th, 2021. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Regional Director's Office is hiring a Receptionist (Office Assistant 3) position. This position will be located in our Central Regional Office (CRO) in Union Gap, WA .
In this role you will support the agency’s mission by serving as the receptionist and first point of contact for the Central Regional Office (CRO) while bringing excellent customer service to both the public and internal employees. Your ability to respond to customers in both Spanish and English is essential. This position embodies the One-Ecology philosophy and requires a high degree of professionalism.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of September 21, 2021. In order to be considered for initial screening, please submit an application on or before September 20, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What you will be doing:
In this role you will use various subject guides to direct complex incoming calls and walk-in customers to the appropriate program or staff person with the agency. This includes reports of environment incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. The receptionist directs visitors, conducts records management, facility management, data entry, SEPA routing, distributing and processing mail/packages.
Some of the key work activities of the Receptionist position include:
Works independently and with limited supervision at the reception desk.
Responds to general inquiries from the public and agency staff, both in person and over the phone regarding agency programs, issues and functions.
Responds to general questions from staff on how to access agency services such as conference/meeting rooms, US postage, and package deliveries.
Receives and routes telephone calls from the public and other agencies reporting an environmental incident or spill. When the Spills team and ERTS coordinator are out of the office determines if the incident requires immediate action. Contacts the appropriate program to respond to incident. Records information for the ERTS coordinator.
Coordinates emergency services by taking appropriate steps to call 911 and the Regional Business Administrator. Serves as the first line of security for the Central Regional Office.
Ensures agency security procedures are implemented.
This position is support critical and an in office environment. The schedule is Monday – Friday. Position may work a flexible [8 hours/day] schedule, between the hours of 7:30 and 5:30. Work assignments may require occasional travel, including overnight stays up to two nights per occurrence throughout the state.
Qualifications
Required Qualifications: High school graduation or GED and two years of clerical experience. Speak fluently in English and Spanish.
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience coordinating with stakeholders at all levels of the organization who may have conflicting interests.
Proficient with Microsoft Office Suite.
Read and write proficiently in Spanish.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information: If you have specific questions about the position, please email Sage Park at: Sage.park@ecy.wa.gov . Please do not contact Sage to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Oct 14, 2021
Full time
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19 by October 18th, 2021. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Regional Director's Office is hiring a Receptionist (Office Assistant 3) position. This position will be located in our Central Regional Office (CRO) in Union Gap, WA .
In this role you will support the agency’s mission by serving as the receptionist and first point of contact for the Central Regional Office (CRO) while bringing excellent customer service to both the public and internal employees. Your ability to respond to customers in both Spanish and English is essential. This position embodies the One-Ecology philosophy and requires a high degree of professionalism.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of September 21, 2021. In order to be considered for initial screening, please submit an application on or before September 20, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What you will be doing:
In this role you will use various subject guides to direct complex incoming calls and walk-in customers to the appropriate program or staff person with the agency. This includes reports of environment incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. The receptionist directs visitors, conducts records management, facility management, data entry, SEPA routing, distributing and processing mail/packages.
Some of the key work activities of the Receptionist position include:
Works independently and with limited supervision at the reception desk.
Responds to general inquiries from the public and agency staff, both in person and over the phone regarding agency programs, issues and functions.
Responds to general questions from staff on how to access agency services such as conference/meeting rooms, US postage, and package deliveries.
Receives and routes telephone calls from the public and other agencies reporting an environmental incident or spill. When the Spills team and ERTS coordinator are out of the office determines if the incident requires immediate action. Contacts the appropriate program to respond to incident. Records information for the ERTS coordinator.
Coordinates emergency services by taking appropriate steps to call 911 and the Regional Business Administrator. Serves as the first line of security for the Central Regional Office.
Ensures agency security procedures are implemented.
This position is support critical and an in office environment. The schedule is Monday – Friday. Position may work a flexible [8 hours/day] schedule, between the hours of 7:30 and 5:30. Work assignments may require occasional travel, including overnight stays up to two nights per occurrence throughout the state.
Qualifications
Required Qualifications: High school graduation or GED and two years of clerical experience. Speak fluently in English and Spanish.
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience coordinating with stakeholders at all levels of the organization who may have conflicting interests.
Proficient with Microsoft Office Suite.
Read and write proficiently in Spanish.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information: If you have specific questions about the position, please email Sage Park at: Sage.park@ecy.wa.gov . Please do not contact Sage to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Title: PR1 – Park Ranger 1 – Huntington, Oregon
Job Number: REQ-77111
Salary: $3,080 – $4,441
Deadline: 10/17/2021 at 11:59pm Pacific Time
Would you enjoy working on a team where you can use your excellent customer service skills and develop hands-on experience in park maintenance and operations? In this position, you’ll be working in a remote oasis on the eastern edge of Oregon that boasts of deep canyon walls brimming with colorful, volcanic rock formations. Come join our team at near Lake Owyhee State Park Ontario, Oregon, and support one of Oregon’s greatest resources – our state parks!
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Ranger 1, you'll be on the front lines of park safety, maintenance, and visitor services. You’ll perform:
Park Patrol, Safety, & Rule Enforcement
Patrol park areas to protect and preserve resources and facilities by checking for misuse, undesirable activities, and hazardous situations
Seek voluntary visitor compliance with park area rules and regulations; issue verbal and written warnings as necessary
Render emergency aid and assistance to park visitors and prepare related reports
Custodial & Landscape Maintenance
Clean rest rooms, showers, bathhouses, observation buildings, and maintenance shops
Collect, separate, and properly dispose of garbage and recyclable materials
Plant vegetation, mow lawns, and maintain irrigation systems
Prune trees and shrubs using manual and power tools, as well as apply fertilizers and pesticides
Visitor Services & General Park Operations
Accept and process payments for park services
Provide information about local attractions, park rules, and regulations to visitors
Train and oversee the work of seasonal employees and volunteers, ensuring compliance with policies and procedures related to park operations and cash handling
Additional Duties
Building and facility maintenance and construction
Utility system maintenance and construction
Resource interpretation and conservation
What we are looking for (Desired Attributes):
These are the attributes we are looking for in our top candidate. If you have these skills, please let us know in the Work History section of your application. Attachments such as resumes and cover letters are not requested for this application process and therefore will not be considered during review.
Professional experience operating tools, equipment, 4x4 vehicles, ATVs and boats.
Skill in rule enforcement and generating voluntary compliance in a park setting.
Skill in working both independently and in a professional parks team setting.
Professional experience in making change, balancing a till, and reconciling fees in campground situation.
Skill in cleaning restrooms, showers, maintenance shops and offices.
Minimum Qualifications:
Two years of visitor services experience (e.g. rule enforcement; interpretation such as education and environmental awareness programs; special events and activities; etc.) AND/OR maintenance experience (e.g., construction trades, landscaping)
OR an Associate’s degree or higher in Park and Recreation Administration, Natural Resource Management, Environmental Studies and 6 months of visitor services experience (e.g., rule enforcement; interpretation such as education and environmental awareness programs; special events and activities; etc.) AND/OR maintenance experience (e.g., construction trades, landscaping)
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Adrian--OPRD--Mountain-Region---Eastern-District---MU-Farewell-Bend---Lake-Owyhee/Park-Ranger-1---Huntington--Oregon_REQ-77111
Oct 01, 2021
Full time
Title: PR1 – Park Ranger 1 – Huntington, Oregon
Job Number: REQ-77111
Salary: $3,080 – $4,441
Deadline: 10/17/2021 at 11:59pm Pacific Time
Would you enjoy working on a team where you can use your excellent customer service skills and develop hands-on experience in park maintenance and operations? In this position, you’ll be working in a remote oasis on the eastern edge of Oregon that boasts of deep canyon walls brimming with colorful, volcanic rock formations. Come join our team at near Lake Owyhee State Park Ontario, Oregon, and support one of Oregon’s greatest resources – our state parks!
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Ranger 1, you'll be on the front lines of park safety, maintenance, and visitor services. You’ll perform:
Park Patrol, Safety, & Rule Enforcement
Patrol park areas to protect and preserve resources and facilities by checking for misuse, undesirable activities, and hazardous situations
Seek voluntary visitor compliance with park area rules and regulations; issue verbal and written warnings as necessary
Render emergency aid and assistance to park visitors and prepare related reports
Custodial & Landscape Maintenance
Clean rest rooms, showers, bathhouses, observation buildings, and maintenance shops
Collect, separate, and properly dispose of garbage and recyclable materials
Plant vegetation, mow lawns, and maintain irrigation systems
Prune trees and shrubs using manual and power tools, as well as apply fertilizers and pesticides
Visitor Services & General Park Operations
Accept and process payments for park services
Provide information about local attractions, park rules, and regulations to visitors
Train and oversee the work of seasonal employees and volunteers, ensuring compliance with policies and procedures related to park operations and cash handling
Additional Duties
Building and facility maintenance and construction
Utility system maintenance and construction
Resource interpretation and conservation
What we are looking for (Desired Attributes):
These are the attributes we are looking for in our top candidate. If you have these skills, please let us know in the Work History section of your application. Attachments such as resumes and cover letters are not requested for this application process and therefore will not be considered during review.
Professional experience operating tools, equipment, 4x4 vehicles, ATVs and boats.
Skill in rule enforcement and generating voluntary compliance in a park setting.
Skill in working both independently and in a professional parks team setting.
Professional experience in making change, balancing a till, and reconciling fees in campground situation.
Skill in cleaning restrooms, showers, maintenance shops and offices.
Minimum Qualifications:
Two years of visitor services experience (e.g. rule enforcement; interpretation such as education and environmental awareness programs; special events and activities; etc.) AND/OR maintenance experience (e.g., construction trades, landscaping)
OR an Associate’s degree or higher in Park and Recreation Administration, Natural Resource Management, Environmental Studies and 6 months of visitor services experience (e.g., rule enforcement; interpretation such as education and environmental awareness programs; special events and activities; etc.) AND/OR maintenance experience (e.g., construction trades, landscaping)
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Adrian--OPRD--Mountain-Region---Eastern-District---MU-Farewell-Bend---Lake-Owyhee/Park-Ranger-1---Huntington--Oregon_REQ-77111
Oregon Parks and Recreation
Luckiamute Landing State Natural Area in Albany, OR
Job Title: Park Specialist – Luckiamute Landing
Job Number: REQ-74059
Salary: $2,837 - $4,225 per month
Deadline: 09/19/2021 at 11:59pm Pacific Time
Do you have strong Administrative Support Skills? Do you have computer skills and a desire to work with please customers?
If this sounds like you, come join our leadership team as a Park Specialist at Luckiamute Landing State Natural Area and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Park Specialist
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist, you will coordinate the completion of administrative tasks in the park office and provide accounting, payroll and administrative/clerical support for the Park Manager and staff.
Minimum Qualifications:
(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects. OR (b) An equivalent combination of training and experience. NOTE: One (1) year of post-secondary education may be substituted for up to one year of the required experience.
The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021 or six weeks after FDA approval of the vaccines, whichever is later, unless the employee receives a medical or religious exemption/accommodation. New employees must submit vaccination documentation or be approved for an exemption/accommodation by October 18, 2021 or six weeks after FDA approval, whichever is later. For more information, visit https://www.oregon.gov/gov/Documents/executive_orders/eo_21-29.pdf .
What we are looking for (Desired Attributes):
Experience performing technical or administrative program support functions requiring independent judgment and decisions under general guidance concerning a course of action to be taken.
Ability to explain laws, rules or policies relating to a particular program, operation, or service to the public in person, over the phone and in writing.
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
Experience in general
Experience gathering and organizing data and preparing reports.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Albany--OPRD--Valleys-Region---Willamette-District---MU-Luckiamute/Park-Specialist---Luckiamute-Landing_REQ-74059
Aug 31, 2021
Full time
Job Title: Park Specialist – Luckiamute Landing
Job Number: REQ-74059
Salary: $2,837 - $4,225 per month
Deadline: 09/19/2021 at 11:59pm Pacific Time
Do you have strong Administrative Support Skills? Do you have computer skills and a desire to work with please customers?
If this sounds like you, come join our leadership team as a Park Specialist at Luckiamute Landing State Natural Area and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Park Specialist
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist, you will coordinate the completion of administrative tasks in the park office and provide accounting, payroll and administrative/clerical support for the Park Manager and staff.
Minimum Qualifications:
(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects. OR (b) An equivalent combination of training and experience. NOTE: One (1) year of post-secondary education may be substituted for up to one year of the required experience.
The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021 or six weeks after FDA approval of the vaccines, whichever is later, unless the employee receives a medical or religious exemption/accommodation. New employees must submit vaccination documentation or be approved for an exemption/accommodation by October 18, 2021 or six weeks after FDA approval, whichever is later. For more information, visit https://www.oregon.gov/gov/Documents/executive_orders/eo_21-29.pdf .
What we are looking for (Desired Attributes):
Experience performing technical or administrative program support functions requiring independent judgment and decisions under general guidance concerning a course of action to be taken.
Ability to explain laws, rules or policies relating to a particular program, operation, or service to the public in person, over the phone and in writing.
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
Experience in general
Experience gathering and organizing data and preparing reports.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Albany--OPRD--Valleys-Region---Willamette-District---MU-Luckiamute/Park-Specialist---Luckiamute-Landing_REQ-74059
Oregon Parks and Recreation
State Capitol State Park in Salem, Oregon
Title: Park Ranger 1 – State Capitol
Job Number: REQ-66061
Salary: $3,080 - $4,441 per month
Deadline: 06/28/2021 at 11:59pm Pacific Time
Would you enjoy working on a team where you can use your excellent customer service skills and develop hands-on experience in park maintenance and operations? Do you have landscaping or custodial experience, and wonder what it would be like to have a State Park as your work space?
If this sounds like you, come join our team as Seasonal Park Ranger at State Capitol State Park and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Park Ranger 1 .
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Ranger 1, you will perform, conduct and oversee a variety of tasks in order to protect, maintain, operate and repair state park lands, natural and cultural resources, structures, facilities, equipment and systems by using skills in building trades, including carpentry, electrical, plumbing, painting and landscape maintenance, as well as specialized program skills (e.g.: resource interpretation, cultural and natural resource restoration, utility infrastructure operation, park rule enforcement, etc.) related to the maintenance and operations of OPRD programs, properties within the Willamette Mission Management Unit.
Minimum Qualifications:
(a) Two (2) years of visitor services experience (e.g. rule enforcement; interpretation such as education and environmental awareness programs; special events and activities; etc.) AND/OR maintenance experience (e.g., construction trades, landscaping).
OR (b) An Associate's degree in Park and Recreation Administration or Natural Resource Management or Environmental Studies and 6 months of visitor services experience (e.g. rule enforcement; interpretation such as education and environmental awareness programs; special events and activities; etc.) AND/OR maintenance experience (e.g., construction trades, landscaping).
What we are looking for (Desired Attributes):
Ability to listen to what people say and asking appropriate questions to obtain needed information.
Ability to provide factual information based on observation, knowledge and understanding.
Ability to show common courtesy while communicating with others.
Ability to maintain composure and take appropriate action during emergency or emotionally-charged situations.
Experience using a personal computer.
Working knowledge of basic park resource and facility operations and maintenance and/or resource interpretation.
Experience evaluating situations, applying rules and guidelines, determining and carrying out appropriate course of action to achieve desired results.
Experience leading individuals or a small group in accomplishing basic tasks.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Gervais--OPRD--Valleys-Region---Willamette-District---MU-Willamette-Mission/Park-Ranger-1---State-Capitol_REQ-66061
Jun 07, 2021
Full time
Title: Park Ranger 1 – State Capitol
Job Number: REQ-66061
Salary: $3,080 - $4,441 per month
Deadline: 06/28/2021 at 11:59pm Pacific Time
Would you enjoy working on a team where you can use your excellent customer service skills and develop hands-on experience in park maintenance and operations? Do you have landscaping or custodial experience, and wonder what it would be like to have a State Park as your work space?
If this sounds like you, come join our team as Seasonal Park Ranger at State Capitol State Park and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Park Ranger 1 .
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Ranger 1, you will perform, conduct and oversee a variety of tasks in order to protect, maintain, operate and repair state park lands, natural and cultural resources, structures, facilities, equipment and systems by using skills in building trades, including carpentry, electrical, plumbing, painting and landscape maintenance, as well as specialized program skills (e.g.: resource interpretation, cultural and natural resource restoration, utility infrastructure operation, park rule enforcement, etc.) related to the maintenance and operations of OPRD programs, properties within the Willamette Mission Management Unit.
Minimum Qualifications:
(a) Two (2) years of visitor services experience (e.g. rule enforcement; interpretation such as education and environmental awareness programs; special events and activities; etc.) AND/OR maintenance experience (e.g., construction trades, landscaping).
OR (b) An Associate's degree in Park and Recreation Administration or Natural Resource Management or Environmental Studies and 6 months of visitor services experience (e.g. rule enforcement; interpretation such as education and environmental awareness programs; special events and activities; etc.) AND/OR maintenance experience (e.g., construction trades, landscaping).
What we are looking for (Desired Attributes):
Ability to listen to what people say and asking appropriate questions to obtain needed information.
Ability to provide factual information based on observation, knowledge and understanding.
Ability to show common courtesy while communicating with others.
Ability to maintain composure and take appropriate action during emergency or emotionally-charged situations.
Experience using a personal computer.
Working knowledge of basic park resource and facility operations and maintenance and/or resource interpretation.
Experience evaluating situations, applying rules and guidelines, determining and carrying out appropriate course of action to achieve desired results.
Experience leading individuals or a small group in accomplishing basic tasks.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Gervais--OPRD--Valleys-Region---Willamette-District---MU-Willamette-Mission/Park-Ranger-1---State-Capitol_REQ-66061
Consistently named one of the top D.C. start-ups to watch since 2016, Quorum builds software that helps public affairs professionals work smarter and move faster. Our philosophy is people-first, whether we're supporting team members in their careers or prioritizing our clients with a best-in-class customer success program. Quorum's clients use our tools to bring a modern approach to advocacy work in Congress, all 50 state legislatures, major U.S. cities, the European Union, and more than a dozen countries.
As Chief of Staff, you will report to Quorum’s Cofounder & CEO as a force multiplier for them and in the Quorum executive team. The Chief of Staff will perform a variety of complex administrative duties and projects to support the CEO. You must have strong project management skills, be highly organized, and resourceful. This individual must be able to handle private information, have strong business judgement, and be able to communicate with a variety of job functions. This position will also include some executive assistant responsibilities.
What You’ll Do
First Week: You will be responsible for our CEO’s calendar making sure they are focused on key priorities, scheduling internal and external meetings, and auditing to make sure their time is used wisely. You will also ensure that the CEO is prepared for key external meetings (e.g., receives an agenda for high-value prospective client meetings).
Second Week : You will work side-by-side with the CEO to plan and schedule Weekly Leadership Team Meetings. You will attend Leadership Team Meetings to take notes and document action items. Then, will follow-up with necessary stakeholders to ensure that all commitments are fulfilled on the agreed upon timeline or appropriately rescheduled.
First Month: You will run Quorum’s Objective and Key Result process making sure objectives are reported on, accomplished and that Quorum’s annual and quarterly strategic planning is successful.
First Six Months: You will act as the project manager for high priority cross-functional projects (e.g., determining and executing on a key partnership) that need to be completed in six months or less. You will contribute to the success of a high-growth start-up.
End of 2022: You will take everything you have learned working across the business and identify if you would like to stay in the Chief of Staff role or move into another part of the organization to continue growing your career.
About You
You are extremely organized and able to manage multiple priorities at once
You take pride in your attention to detail and maintain high quality standards
You are intellectually bright and you are able to quickly identify problems, propose solutions, and apply critical thinking to business priorities
You have a deep respect for and understand the importance of confidentiality
You are comfortable engaging in hard conversations to make sure that our Executive Teams’ schedule and allocation of time accurately reflects key company priorities
You are an attentive listener and are able to convert what you hear into concise action plans that you execute completely
You act with confidence and professionalism with internal and external stakeholders at all levels of an organization
You are able to empathize with others’ unique situations and regularly escalate concerns as appropriate
You are an all star candidate if you have previous professional experience working closely with senior leadership (e.g., CEO/CTO/COO)
You’re an engaged learner—you are eager to expand your skills, get your hands dirty, and find solutions to challenging problems that require tradeoffs
You are an especially strong candidate if are looking to gain exposure in the business world
You are an all star candidate if you graduated at the top of your class or you were significantly involved in extracurriculars in college
You are a great candidate if you have experience using metrics to make data driven decisions and think strategically
About the Operations Team:
We take pride in keeping the metaphorical train on its track at a high-growth start-up
We are the resident subject matter experts on business operations—our team covers sales operations, reporting and analytics, quality assurance, legal, and more.
We believe that precedent is not best practice—we are constantly striving to improve our own workflow. In doing so, we live by Quorum’s values to Take the Lead and Own the Execution
We pay attention to the details and have pride in the work we do, knowing that our team helps provides peace of mind to our team members, clients, and vendors
We're close as a company—we work together, spend time together, and value each others' ideas and input
Our Work Environment:
We usually work in a vibrant, sunlit space in our modern, open concept office . During the COVID-19 health crisis, most of our team members are working from home in locations around the world. Team members will have the option to work from home until at least June 1, 2021. Those that feel safe re-entering the office earlier can apply to be part of a pilot re-entry program. All candidates need to be willing and able to relocate to the Washington DC area in 2021
Our office building is located in the heart of downtown DC, easily accessible by metro, bus, and rideshares. It is also in close proximity to great restaurants, food trucks, shopping, and popular happy hour spots.
Our team loves to spend time doing fun things outside of the office, which we call Quorum Fun events . Past Quorum Fun events have included apple picking, yoga, and wine tasting
If you'd like to have a big impact at a fast-growing company that is changing the way the advocacy process works, drop us a line. We'd love to talk to you!
Compensation Structure
Base Salary: $50,000.00–$65,000.00
Benefits: 401(k), trans-inclusive health/dental/vision, 12-weeks paid maternity/paternity/adoption/fostering leave, unlimited PTO, and more.
Mar 10, 2021
Full time
Consistently named one of the top D.C. start-ups to watch since 2016, Quorum builds software that helps public affairs professionals work smarter and move faster. Our philosophy is people-first, whether we're supporting team members in their careers or prioritizing our clients with a best-in-class customer success program. Quorum's clients use our tools to bring a modern approach to advocacy work in Congress, all 50 state legislatures, major U.S. cities, the European Union, and more than a dozen countries.
As Chief of Staff, you will report to Quorum’s Cofounder & CEO as a force multiplier for them and in the Quorum executive team. The Chief of Staff will perform a variety of complex administrative duties and projects to support the CEO. You must have strong project management skills, be highly organized, and resourceful. This individual must be able to handle private information, have strong business judgement, and be able to communicate with a variety of job functions. This position will also include some executive assistant responsibilities.
What You’ll Do
First Week: You will be responsible for our CEO’s calendar making sure they are focused on key priorities, scheduling internal and external meetings, and auditing to make sure their time is used wisely. You will also ensure that the CEO is prepared for key external meetings (e.g., receives an agenda for high-value prospective client meetings).
Second Week : You will work side-by-side with the CEO to plan and schedule Weekly Leadership Team Meetings. You will attend Leadership Team Meetings to take notes and document action items. Then, will follow-up with necessary stakeholders to ensure that all commitments are fulfilled on the agreed upon timeline or appropriately rescheduled.
First Month: You will run Quorum’s Objective and Key Result process making sure objectives are reported on, accomplished and that Quorum’s annual and quarterly strategic planning is successful.
First Six Months: You will act as the project manager for high priority cross-functional projects (e.g., determining and executing on a key partnership) that need to be completed in six months or less. You will contribute to the success of a high-growth start-up.
End of 2022: You will take everything you have learned working across the business and identify if you would like to stay in the Chief of Staff role or move into another part of the organization to continue growing your career.
About You
You are extremely organized and able to manage multiple priorities at once
You take pride in your attention to detail and maintain high quality standards
You are intellectually bright and you are able to quickly identify problems, propose solutions, and apply critical thinking to business priorities
You have a deep respect for and understand the importance of confidentiality
You are comfortable engaging in hard conversations to make sure that our Executive Teams’ schedule and allocation of time accurately reflects key company priorities
You are an attentive listener and are able to convert what you hear into concise action plans that you execute completely
You act with confidence and professionalism with internal and external stakeholders at all levels of an organization
You are able to empathize with others’ unique situations and regularly escalate concerns as appropriate
You are an all star candidate if you have previous professional experience working closely with senior leadership (e.g., CEO/CTO/COO)
You’re an engaged learner—you are eager to expand your skills, get your hands dirty, and find solutions to challenging problems that require tradeoffs
You are an especially strong candidate if are looking to gain exposure in the business world
You are an all star candidate if you graduated at the top of your class or you were significantly involved in extracurriculars in college
You are a great candidate if you have experience using metrics to make data driven decisions and think strategically
About the Operations Team:
We take pride in keeping the metaphorical train on its track at a high-growth start-up
We are the resident subject matter experts on business operations—our team covers sales operations, reporting and analytics, quality assurance, legal, and more.
We believe that precedent is not best practice—we are constantly striving to improve our own workflow. In doing so, we live by Quorum’s values to Take the Lead and Own the Execution
We pay attention to the details and have pride in the work we do, knowing that our team helps provides peace of mind to our team members, clients, and vendors
We're close as a company—we work together, spend time together, and value each others' ideas and input
Our Work Environment:
We usually work in a vibrant, sunlit space in our modern, open concept office . During the COVID-19 health crisis, most of our team members are working from home in locations around the world. Team members will have the option to work from home until at least June 1, 2021. Those that feel safe re-entering the office earlier can apply to be part of a pilot re-entry program. All candidates need to be willing and able to relocate to the Washington DC area in 2021
Our office building is located in the heart of downtown DC, easily accessible by metro, bus, and rideshares. It is also in close proximity to great restaurants, food trucks, shopping, and popular happy hour spots.
Our team loves to spend time doing fun things outside of the office, which we call Quorum Fun events . Past Quorum Fun events have included apple picking, yoga, and wine tasting
If you'd like to have a big impact at a fast-growing company that is changing the way the advocacy process works, drop us a line. We'd love to talk to you!
Compensation Structure
Base Salary: $50,000.00–$65,000.00
Benefits: 401(k), trans-inclusive health/dental/vision, 12-weeks paid maternity/paternity/adoption/fostering leave, unlimited PTO, and more.
Oregon Parks and Recreation
South Beach State Park in Newport, OR
Do you have strong Administrative Support Skills? Do you have computer skills and a desire to work with please customers?
If this sounds like you, come join our team as Park Specialist for South Beach State Park and support one of Oregon’s greatest resources – State Parks!
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist, you will coordinate the completion of administrative tasks in the park office and provide accounting, payroll and administrative/clerical support for the Park Manager and staff.
Minimum Qualifications:
(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects. OR (b) An equivalent combination of training and experience. One year of post-secondary education may be substituted for up to one year of the required experience.
What we are looking for (Desired Attributes):
Experience performing technical or administrative program support functions requiring independent judgment and decisions under general guidance concerning a course of action to be taken.
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
Ability to communicate with persons of diverse points of view to resolve problems.
Experience interpreting, explaining and applying laws, rules, policies, and procedures to specific situations, some of which may be non-routine, to process information and data, answer questions and explain decisions.
Ability to write and revise procedural instructions and guidelines.
Ability to gather and organize data and preparing reports.
Experience operating a computer terminal or microcomputer to enter, update, correct and retrieve information, which includes updating computer skills and knowledge on an on-going basis to adapt to changes in technology.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Newport--OPRD--Coast-Region---Central-Coast-District---MU-South-Beach/Park-Specialist---South-Beach_REQ-60202
Mar 09, 2021
Full time
Do you have strong Administrative Support Skills? Do you have computer skills and a desire to work with please customers?
If this sounds like you, come join our team as Park Specialist for South Beach State Park and support one of Oregon’s greatest resources – State Parks!
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist, you will coordinate the completion of administrative tasks in the park office and provide accounting, payroll and administrative/clerical support for the Park Manager and staff.
Minimum Qualifications:
(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects. OR (b) An equivalent combination of training and experience. One year of post-secondary education may be substituted for up to one year of the required experience.
What we are looking for (Desired Attributes):
Experience performing technical or administrative program support functions requiring independent judgment and decisions under general guidance concerning a course of action to be taken.
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
Ability to communicate with persons of diverse points of view to resolve problems.
Experience interpreting, explaining and applying laws, rules, policies, and procedures to specific situations, some of which may be non-routine, to process information and data, answer questions and explain decisions.
Ability to write and revise procedural instructions and guidelines.
Ability to gather and organize data and preparing reports.
Experience operating a computer terminal or microcomputer to enter, update, correct and retrieve information, which includes updating computer skills and knowledge on an on-going basis to adapt to changes in technology.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Newport--OPRD--Coast-Region---Central-Coast-District---MU-South-Beach/Park-Specialist---South-Beach_REQ-60202
Under general supervision, reviews complex material to be typed, processed and filed. Types a variety of routine forms, form letters, cards and records. Performs functions requiring interaction with recipients/clients which regularly involve translating for Spanish speaking individuals.
Mar 04, 2021
Full time
Under general supervision, reviews complex material to be typed, processed and filed. Types a variety of routine forms, form letters, cards and records. Performs functions requiring interaction with recipients/clients which regularly involve translating for Spanish speaking individuals.
Conversion First Marketing
Remote (we are located in Spring Hill, Tennessee, USA)
Hello! We're looking for a new part-time VA/Admin to assist with client onboarding, project schedules, and customer support requests. We'd love to have a flexible, team-minded individual with excellent attention to detail and excellent English skills - both written and spoken. We have a very high demand for our services, have very steady work, and great office culture. We are looking forward to meeting you! Onboarding specialists help gather the necessary information required for other roles (Account Strategists, Web Designers, SEO Account Strategists, etc) need to deliver services. In addition, they also log and organize information in CFMs project management systems for easy access and reference, and assist project managers with data entry and task maintenance. This position will also assist with supporting the admin of incoming support requests from our clientele and manage and oversee the CFM team to fulfill and completion of those tasks. They will communicate with the client for any details needed. The type(s) of information required by projects vary based upon the nature of the service. Br oadly speaking, services we offer include, but are not limited to: - SEO - Website Design/Redesign - PPC Background in the above fields is highly preferred but not required. Requirements: - Stable Steady Internet - Be available from 8:00 AM - 5:00 PM Central US Time weekly (Hours will likely be 12 pm - 5 pm CST after an initial training period of 3-4 weeks) - Be a detail-management pro - Excellent Spoken & Written English ability We're looking to start you right away after some interviews. As part of your interview process, please take the enneagram test and let us know what your number and wing are: https://www.eclecticenergies.com/enneagram/test-2
Feb 22, 2021
Part time
Hello! We're looking for a new part-time VA/Admin to assist with client onboarding, project schedules, and customer support requests. We'd love to have a flexible, team-minded individual with excellent attention to detail and excellent English skills - both written and spoken. We have a very high demand for our services, have very steady work, and great office culture. We are looking forward to meeting you! Onboarding specialists help gather the necessary information required for other roles (Account Strategists, Web Designers, SEO Account Strategists, etc) need to deliver services. In addition, they also log and organize information in CFMs project management systems for easy access and reference, and assist project managers with data entry and task maintenance. This position will also assist with supporting the admin of incoming support requests from our clientele and manage and oversee the CFM team to fulfill and completion of those tasks. They will communicate with the client for any details needed. The type(s) of information required by projects vary based upon the nature of the service. Br oadly speaking, services we offer include, but are not limited to: - SEO - Website Design/Redesign - PPC Background in the above fields is highly preferred but not required. Requirements: - Stable Steady Internet - Be available from 8:00 AM - 5:00 PM Central US Time weekly (Hours will likely be 12 pm - 5 pm CST after an initial training period of 3-4 weeks) - Be a detail-management pro - Excellent Spoken & Written English ability We're looking to start you right away after some interviews. As part of your interview process, please take the enneagram test and let us know what your number and wing are: https://www.eclecticenergies.com/enneagram/test-2
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance their analytics operations.
This position is under the classification Administrative Specialist 2.
Due to the COVID-19 Pandemic, this position will start off fully remote with a possibility of returning to a physical office in the future.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. You will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
In this role, you will further communications of the Health Policy and Analytics (HPA) division and carry out various tasks to promote positive public relations. You will assist in formulating and making recommendations for change in various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information which will require discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency in Microsoft Office.
Proficiency with remote meeting tools such as Zoom, Teams and Go To Webinars.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, limited duration position that is classified and represented by SEIU.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
Dec 24, 2020
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance their analytics operations.
This position is under the classification Administrative Specialist 2.
Due to the COVID-19 Pandemic, this position will start off fully remote with a possibility of returning to a physical office in the future.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. You will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
In this role, you will further communications of the Health Policy and Analytics (HPA) division and carry out various tasks to promote positive public relations. You will assist in formulating and making recommendations for change in various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information which will require discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency in Microsoft Office.
Proficiency with remote meeting tools such as Zoom, Teams and Go To Webinars.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, limited duration position that is classified and represented by SEIU.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
The Oregon Health Authority has a fantastic opportunity for an Office Specialist with Customer Service experience to join an excellent team, provide top-notch support and work to advance their IT operations.
This position falls under the Classification Office Specialist 2.
Due to the COVID-19 Pandemic, the Office of Information Services follows all guidelines put forth by the Governor’s Office, including wearing face coverings, which are required at all times. This position will be based in a physical office with no option to telecommute.
WHAT YOU WILL DO!
As a Business Operations Office Specialist, you will provide reception services for the building. You will greet employees, assist with on-boarding staff, issue parking passes as needed, organize conference rooms, provide scheduling services, and assist with various facilities requests.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of general clerical experience. One (1) year of which included typing, word processing, or other experience generating documents; OR (b) An Associate's degree; OR Graduation from a private school of business with a certificate; AND One (1) year of general clerical experience.
Ability to prioritize workload.
Excellent written and verbal communication and presentation skills.
Ability to respond to many requests by phone and in-person.
General knowledge of the Oregon Health Authority (OHA) and the Department of Human Services (DHS).
Working knowledge of current technology related to OHA/DHS and how it applies to current infrastructure.
Experience in promoting a culturally competent and diverse work environment.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, permanent position that is classified and represented by SEIU. The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
Dec 17, 2020
Full time
The Oregon Health Authority has a fantastic opportunity for an Office Specialist with Customer Service experience to join an excellent team, provide top-notch support and work to advance their IT operations.
This position falls under the Classification Office Specialist 2.
Due to the COVID-19 Pandemic, the Office of Information Services follows all guidelines put forth by the Governor’s Office, including wearing face coverings, which are required at all times. This position will be based in a physical office with no option to telecommute.
WHAT YOU WILL DO!
As a Business Operations Office Specialist, you will provide reception services for the building. You will greet employees, assist with on-boarding staff, issue parking passes as needed, organize conference rooms, provide scheduling services, and assist with various facilities requests.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of general clerical experience. One (1) year of which included typing, word processing, or other experience generating documents; OR (b) An Associate's degree; OR Graduation from a private school of business with a certificate; AND One (1) year of general clerical experience.
Ability to prioritize workload.
Excellent written and verbal communication and presentation skills.
Ability to respond to many requests by phone and in-person.
General knowledge of the Oregon Health Authority (OHA) and the Department of Human Services (DHS).
Working knowledge of current technology related to OHA/DHS and how it applies to current infrastructure.
Experience in promoting a culturally competent and diverse work environment.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, permanent position that is classified and represented by SEIU. The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
The Department of Local Services – Road Services Division is searching for a seasoned professional to provide executive-level support to the Division Director, Deputy Director and to the Road Services Division . This role serves as a key member of the office administrative team. In this position, you will have the opportunity to have daily interaction with a diverse group of internal and external stakeholders . Our successful candidate will be a self-starter who has excellent customer service and interpersonal skills , a keen attention to detail, an ability to work in a collaborative and ambiguous environment, and a strong background in providing executive-level support .
**The first round of interviews are scheduled for the week of December 28, 2020* SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
Manage the day-to-day administrative affairs of the Director’s schedule;
Triage incoming communication , prioritizing and determining its disposition;
Respond to calls from customers, other agencies, and elected officials in a courteous and efficient manner, routing to appropriate staff or managers;
Review, proofread, and format correspondence to ensure accuracy and completeness, etc. as well as consistency with organizational policy;
Organize and compile materials required for the transmittal of division legislation or reports to the King County Council, following established protocols and procedures;
Maintain confidential information in a professional manner;
Prepare for and participates in meetings , as assigned, for the purpose of conveying and gathering information regarding a wide variety of subjects;
Research a variety of topics for the purpose of ensuring compliance with policies and procedures;
Be flexible and comfortable not having the full picture before acting and willingness to move forward despite uncertainty;
Be comfortable in and understands the organizational structure and the ability to be politically savvy;
Understand the importance of effectively build meaningful relationships with internal and external stakeholders;
Have a process improvement mindset ;
Perform additional duties or special projects as assigned.
WE ARE LOOKING FOR CANDIDATES WHO:
Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability to maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience;
Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail;
Have meticulous grammar, editing and writing, presentation and communication skills;
Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;
Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment;
Are culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace and are dedicated to building bridges;
Are comfortable and proficient in using Office Productivity tools in your daily work (the county uses Microsoft Office);
Who have knowledge of local government or public sector , is desirable.
SUPPLEMENTAL INFORMATION
This position is an appointed, non-exempt position therefore, eligible for overtime.
This position is not represented.
Why King County?
Competitive – healthcare plans
Free – transportation options
Manager Support – structured employee assistance program
Paid – vacation time (in addition to paid holidays)
Paid – sick leave
Paid – parental leave
Deferred – compensation plan
Ten – paid holidays
Awesome Employee Giving Program !
TEMPORARY TELECOMMUTING REQUIREMENT The work associated with this position will be performed remotely , at least through July 5, 2021 in compliance with King County’s telecommuting mandate . Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. ABOUT THE DEPARTMENT King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and business. The department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas. ABOUT THE DIVISION Unincorporated King County is home to roughly a quarter million people. Collectively, these communities would be the second-largest city in the state. Millions more use the roads to access jobs and recreational activities in urban and rural King County. The Roads Services Division is committed to ensuring the county's road system is safe and efficient for all uses and modes of travel. The division is faced with a long-term structural funding problem, yet is responsible for 1,500 miles of roads and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County. ABOUT KING COUNTY Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. We are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. COMMITMENT TO EQUITY AND SOCIAL JUSTICE King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Are you ready to APPLY? If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement. The recruitment for this position is open to all applicants . A completed King County Application is required. We highly recommend that you also provide a cover letter and resume. If you have any questions, please contact Jen Irwin , Senior HR Analyst, by e-mail at jirwin@kingcounty.gov , or by phone at 206-263-0601. Connect with Jen on LinkedIn
Nov 25, 2020
Full time
The Department of Local Services – Road Services Division is searching for a seasoned professional to provide executive-level support to the Division Director, Deputy Director and to the Road Services Division . This role serves as a key member of the office administrative team. In this position, you will have the opportunity to have daily interaction with a diverse group of internal and external stakeholders . Our successful candidate will be a self-starter who has excellent customer service and interpersonal skills , a keen attention to detail, an ability to work in a collaborative and ambiguous environment, and a strong background in providing executive-level support .
**The first round of interviews are scheduled for the week of December 28, 2020* SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
Manage the day-to-day administrative affairs of the Director’s schedule;
Triage incoming communication , prioritizing and determining its disposition;
Respond to calls from customers, other agencies, and elected officials in a courteous and efficient manner, routing to appropriate staff or managers;
Review, proofread, and format correspondence to ensure accuracy and completeness, etc. as well as consistency with organizational policy;
Organize and compile materials required for the transmittal of division legislation or reports to the King County Council, following established protocols and procedures;
Maintain confidential information in a professional manner;
Prepare for and participates in meetings , as assigned, for the purpose of conveying and gathering information regarding a wide variety of subjects;
Research a variety of topics for the purpose of ensuring compliance with policies and procedures;
Be flexible and comfortable not having the full picture before acting and willingness to move forward despite uncertainty;
Be comfortable in and understands the organizational structure and the ability to be politically savvy;
Understand the importance of effectively build meaningful relationships with internal and external stakeholders;
Have a process improvement mindset ;
Perform additional duties or special projects as assigned.
WE ARE LOOKING FOR CANDIDATES WHO:
Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability to maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience;
Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail;
Have meticulous grammar, editing and writing, presentation and communication skills;
Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;
Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment;
Are culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace and are dedicated to building bridges;
Are comfortable and proficient in using Office Productivity tools in your daily work (the county uses Microsoft Office);
Who have knowledge of local government or public sector , is desirable.
SUPPLEMENTAL INFORMATION
This position is an appointed, non-exempt position therefore, eligible for overtime.
This position is not represented.
Why King County?
Competitive – healthcare plans
Free – transportation options
Manager Support – structured employee assistance program
Paid – vacation time (in addition to paid holidays)
Paid – sick leave
Paid – parental leave
Deferred – compensation plan
Ten – paid holidays
Awesome Employee Giving Program !
TEMPORARY TELECOMMUTING REQUIREMENT The work associated with this position will be performed remotely , at least through July 5, 2021 in compliance with King County’s telecommuting mandate . Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. ABOUT THE DEPARTMENT King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and business. The department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas. ABOUT THE DIVISION Unincorporated King County is home to roughly a quarter million people. Collectively, these communities would be the second-largest city in the state. Millions more use the roads to access jobs and recreational activities in urban and rural King County. The Roads Services Division is committed to ensuring the county's road system is safe and efficient for all uses and modes of travel. The division is faced with a long-term structural funding problem, yet is responsible for 1,500 miles of roads and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County. ABOUT KING COUNTY Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. We are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. COMMITMENT TO EQUITY AND SOCIAL JUSTICE King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Are you ready to APPLY? If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement. The recruitment for this position is open to all applicants . A completed King County Application is required. We highly recommend that you also provide a cover letter and resume. If you have any questions, please contact Jen Irwin , Senior HR Analyst, by e-mail at jirwin@kingcounty.gov , or by phone at 206-263-0601. Connect with Jen on LinkedIn
Duties Include But Not Limited To:
Handling Incoming Calls
Handling Incoming Emails
Managing Files
Recording Information as Needed
Greeting Clients and Visitors as Needed
Help Organizing & Maintaining Common Areas
Performing General Office Clerk Duties and Errands
Creating, Maintaining, and Entering Information Into Databases
Accounts Payable / Receivable
Payroll Requirements:
Bilingual
Basic Microsoft Word Skills
Warm Personality With Strong Communication Skills
Valid Driver's License
Ability to Write Clearly / Legible Handwriting Job Types: Full-time, Part-time Salary: $10.00 /hour
Jul 01, 2020
Full time
Duties Include But Not Limited To:
Handling Incoming Calls
Handling Incoming Emails
Managing Files
Recording Information as Needed
Greeting Clients and Visitors as Needed
Help Organizing & Maintaining Common Areas
Performing General Office Clerk Duties and Errands
Creating, Maintaining, and Entering Information Into Databases
Accounts Payable / Receivable
Payroll Requirements:
Bilingual
Basic Microsoft Word Skills
Warm Personality With Strong Communication Skills
Valid Driver's License
Ability to Write Clearly / Legible Handwriting Job Types: Full-time, Part-time Salary: $10.00 /hour
Kenilworth Science and Technology School
Baton Rouge
POSITION QUALIFICATIONS:
High School Diploma or G.E.D.
Minimum of 2 years of experience as a secretary is preferred.
Bilingual required (Spanish)
DUTIES AND RESPONSIBILITIES:
Be the welcoming face of the school
Handles daily correspondences for administrators that include typing and taking dictation
Maintains confidentiality regarding staff and school related issues.
Operate copy machine to make copies of correspondence or other documents
Communicates with other building administrators and staff per principal directive.
Monitor front desk and comply with all security procedures for visitors
Provides assistance to students, parents, teachers, and visitors.
Receive, open, sort and distribute mail to appropriate sections; deliver oral and written messages as instructed
Greet visitors to school; determine nature of business, and direct visitor to destination
Answer phone to provide information, take message, or transfer calls to appropriate official
Responsible, at the direction of the Principal, for calling substitute teachers.
Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
Maintain records of both students and staff, as required.
Use effective, positive interpersonal communication skills.
Perform other tasks as assigned.
SKILLS AND ABILITIES:
Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
Ability to establish and maintain effective working relationships both internal and external to the district.
Ability to organize special programs for assigned campus.
Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
Ability to analyze data
Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills
Job Type: Full-time
Salary: $13.00 to $15.00 /hour
Jun 08, 2020
Full time
POSITION QUALIFICATIONS:
High School Diploma or G.E.D.
Minimum of 2 years of experience as a secretary is preferred.
Bilingual required (Spanish)
DUTIES AND RESPONSIBILITIES:
Be the welcoming face of the school
Handles daily correspondences for administrators that include typing and taking dictation
Maintains confidentiality regarding staff and school related issues.
Operate copy machine to make copies of correspondence or other documents
Communicates with other building administrators and staff per principal directive.
Monitor front desk and comply with all security procedures for visitors
Provides assistance to students, parents, teachers, and visitors.
Receive, open, sort and distribute mail to appropriate sections; deliver oral and written messages as instructed
Greet visitors to school; determine nature of business, and direct visitor to destination
Answer phone to provide information, take message, or transfer calls to appropriate official
Responsible, at the direction of the Principal, for calling substitute teachers.
Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
Maintain records of both students and staff, as required.
Use effective, positive interpersonal communication skills.
Perform other tasks as assigned.
SKILLS AND ABILITIES:
Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
Ability to establish and maintain effective working relationships both internal and external to the district.
Ability to organize special programs for assigned campus.
Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
Ability to analyze data
Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills
Job Type: Full-time
Salary: $13.00 to $15.00 /hour
The Titanic Hotel United Kingdom are currently recruiting applicants to fill in the vacant positions, all countries can apply.Interested applicants should forward his/her updated resume and valid passport to our recruiting Officer on this email: whartfordnewdimensiontowers@gmail.com
May 13, 2020
Full time
The Titanic Hotel United Kingdom are currently recruiting applicants to fill in the vacant positions, all countries can apply.Interested applicants should forward his/her updated resume and valid passport to our recruiting Officer on this email: whartfordnewdimensiontowers@gmail.com
We are seeking an Administrative Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills
Apr 28, 2020
Full time
We are seeking an Administrative Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Responsibilities:
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.
Administrative Assistant Requirements:
Associate’s Degree in related field. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others.
Apr 28, 2020
Full time
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Responsibilities:
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.
Administrative Assistant Requirements:
Associate’s Degree in related field. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others.
