Protect Democracy seeks several experienced, mission-driven Paralegal & Litigation Specialists . For these particular roles, we are only considering candidates with three or more years of federal filing experience in civil litigation.
By joining Protect Democracy as a Paralegal & Litigation Specialist, you’ll support multi-faceted litigation and legal advocacy projects focused on preventing authoritarianism, including work aimed at:
Pushing back against unlawful executive actions and egregious administrative overreach;
Defending advocates, journalists, and institutions from government censorship or unlawful discrimination; and/or
Challenging illegal voter purges, voter intimidation by law enforcement, and unauthorized compilation of voter data.
This is an excellent opportunity for an experienced paralegal who wishes to hone their skills in all stages of impact litigation, case management, writing and research, and communications—over time, developing expertise in one or more area(s) of our legal work.
An ideal candidate for this role brings a flexible, action-oriented mindset; excellent writing, research, and communication skills with a keen eye for detail; and a collaborative, team-oriented approach. We strongly encourage candidates from diverse backgrounds and from across the political and ideological spectrum to apply. A commitment to our mission and cross-ideological strategy for defending our democracy is essential.
The priority deadline to apply for this role is October 15, 2026; we will review applications received after that date on a rolling basis.
You can work remotely from nearly any location in the United States*; travel is required and may, at times, be for extended periods.
As Paralegal & Litigation Specialist, your responsibilities are to:
Support litigation by:
Managing and organizing case files and documents,
Preparing and finalizing legal memos and pleadings,
Coordinating court filings, and
Help lead the discovery process;
Conduct research, synthesize findings, and draft related memoranda, reports, and other communications;
Cite-check and Bluebook, fact-check, proofread, and assist with drafting court filings, letters, and other public-facing documents;
Engage professionally with clients, opposing counsel, partner organizations, and other external stakeholders;
Draft external-facing communications materials, including press releases, social media, talking points, outreach emails, op-eds, and blog posts;
Coordinate logistics for calls, including creating agendas, and drafting internal-facing communications (i.e. emails, presentations);
Project manage components of litigation projects, including developing work plans, tracking and communicating progress toward goals, and offering and soliciting feedback along the way;
Maintain and, at times, create information management systems, processes, and tools within and amongst impact teams;
Strategize with other team members—actively contribute ideas during impact and litigation project brainstorming sessions and propose projects to advance Protect Democracy’s mission;
Contribute to culture-building initiatives across the organization.
The ideal candidate brings:
A minimum of three years of filing experience in civil litigation, including familiarity with:
Supporting litigation through preparing, finalizing, and filing pleadings in court, cite checking and Bluebooking documents, drafting discovery materials and correspondence; and preparing administrative documents like pro hac vice applications;
Navigating federal rules of civil procedure and state/local court rules;
Case management/litigation administration (including managing large quantities of documents and case file and folder organization);
Strong writing, researching, editing, and proofreading skills;
Experience project managing, ideally in a legal context;
Excellent interpersonal and communication skills;
Comfort giving feedback and managing “up, down, and sideways”;
Nimbleness and an ability to perform well in a rapid-paced environment;
Eagerness to learn new research, communications, legal and policy skills and processes;
Ability to foster collaborative relationships and work in a team environment with people with diverse backgrounds, experiences, and perspectives;
Rigorous attention to detail and the highest standards for excellence in execution;
Ability to track, prioritize, and balance a diverse set of responsibilities;
A passionate commitment to the preservation of democratic norms and institutions, and an understanding that our democracy has never fully represented communities of color.
Preferred, but not required:
Paralegal certification;
Experience with Filevine;
Experience with e-Discovery systems (i.e. Everlaw, Relativity).
Compensation
This position is FLSA Non-Exempt and eligible for overtime pay. The starting salary range for this role is $84,300 - $99,200 commensurate with the candidate’s relevant experience, capabilities, and skills, and in alignment with internal equity.
Oct 07, 2026
Full time
Protect Democracy seeks several experienced, mission-driven Paralegal & Litigation Specialists . For these particular roles, we are only considering candidates with three or more years of federal filing experience in civil litigation.
By joining Protect Democracy as a Paralegal & Litigation Specialist, you’ll support multi-faceted litigation and legal advocacy projects focused on preventing authoritarianism, including work aimed at:
Pushing back against unlawful executive actions and egregious administrative overreach;
Defending advocates, journalists, and institutions from government censorship or unlawful discrimination; and/or
Challenging illegal voter purges, voter intimidation by law enforcement, and unauthorized compilation of voter data.
This is an excellent opportunity for an experienced paralegal who wishes to hone their skills in all stages of impact litigation, case management, writing and research, and communications—over time, developing expertise in one or more area(s) of our legal work.
An ideal candidate for this role brings a flexible, action-oriented mindset; excellent writing, research, and communication skills with a keen eye for detail; and a collaborative, team-oriented approach. We strongly encourage candidates from diverse backgrounds and from across the political and ideological spectrum to apply. A commitment to our mission and cross-ideological strategy for defending our democracy is essential.
The priority deadline to apply for this role is October 15, 2026; we will review applications received after that date on a rolling basis.
You can work remotely from nearly any location in the United States*; travel is required and may, at times, be for extended periods.
As Paralegal & Litigation Specialist, your responsibilities are to:
Support litigation by:
Managing and organizing case files and documents,
Preparing and finalizing legal memos and pleadings,
Coordinating court filings, and
Help lead the discovery process;
Conduct research, synthesize findings, and draft related memoranda, reports, and other communications;
Cite-check and Bluebook, fact-check, proofread, and assist with drafting court filings, letters, and other public-facing documents;
Engage professionally with clients, opposing counsel, partner organizations, and other external stakeholders;
Draft external-facing communications materials, including press releases, social media, talking points, outreach emails, op-eds, and blog posts;
Coordinate logistics for calls, including creating agendas, and drafting internal-facing communications (i.e. emails, presentations);
Project manage components of litigation projects, including developing work plans, tracking and communicating progress toward goals, and offering and soliciting feedback along the way;
Maintain and, at times, create information management systems, processes, and tools within and amongst impact teams;
Strategize with other team members—actively contribute ideas during impact and litigation project brainstorming sessions and propose projects to advance Protect Democracy’s mission;
Contribute to culture-building initiatives across the organization.
The ideal candidate brings:
A minimum of three years of filing experience in civil litigation, including familiarity with:
Supporting litigation through preparing, finalizing, and filing pleadings in court, cite checking and Bluebooking documents, drafting discovery materials and correspondence; and preparing administrative documents like pro hac vice applications;
Navigating federal rules of civil procedure and state/local court rules;
Case management/litigation administration (including managing large quantities of documents and case file and folder organization);
Strong writing, researching, editing, and proofreading skills;
Experience project managing, ideally in a legal context;
Excellent interpersonal and communication skills;
Comfort giving feedback and managing “up, down, and sideways”;
Nimbleness and an ability to perform well in a rapid-paced environment;
Eagerness to learn new research, communications, legal and policy skills and processes;
Ability to foster collaborative relationships and work in a team environment with people with diverse backgrounds, experiences, and perspectives;
Rigorous attention to detail and the highest standards for excellence in execution;
Ability to track, prioritize, and balance a diverse set of responsibilities;
A passionate commitment to the preservation of democratic norms and institutions, and an understanding that our democracy has never fully represented communities of color.
Preferred, but not required:
Paralegal certification;
Experience with Filevine;
Experience with e-Discovery systems (i.e. Everlaw, Relativity).
Compensation
This position is FLSA Non-Exempt and eligible for overtime pay. The starting salary range for this role is $84,300 - $99,200 commensurate with the candidate’s relevant experience, capabilities, and skills, and in alignment with internal equity.
Coordinator of Campus Recreation (SUA 1) 9 Month
Pennsylvania Western University, California
Posting Number: S394P
Posting Text:
Job Title: Coordinator of Campus Recreation (SUA 1) 9 Month
Type of Employment: Full Time
Bargaining Unit: SCUPA
Full-Time/Part-Time:
FLSA: Exempt
Salary Range: Pay range 35
Position Classification:
Department: California Campus Recreation
Job Summary / Basic Function: Fitness Center
- Coordinate the evening operations of the fitness center. - Assist with the implementation and enforcement of the policies and procedures of the fitness center. - Assist in the emergency response with all facilities and programs and the documentation/reporting that is required. - Assist with equipment distribution, maintenance requisitions and preventative maintenance reporting for recreational facilities. - Contribute to the strategic planning of department goals and objectives. - Assist with the monitoring of the custodial services in the fitness center and reporting the needs to the Director of Campus Recreation. - Assist with conducting daily safety inspections of the facility to identify safety concerns. - Assist with all aspects of student employees, including scheduling, supervising, planning, evaluating, training, etc. - Have the operational knowledge of all audio and visual equipment within the facility. - Assist with maintaining an accurate facility schedule and related recreational service areas. - Support the reservation procedures for all services offered within Campus Recreation. - Incorporate wellness components into activities and programs related to Campus Recreation.
Intramurals
- Provide oversight of all aspects of the intramural sports program. - Provide significant and high-quality opportunities in a variety of indoor and outdoor intramural activities to satisfy the diverse needs of all students. - Collaborate with various departments on campus to maximize interest, attendance, and support of the intramural programs. - Recruit, train, supervise, evaluate, and develop all student Intramural employees. - Completion and monitoring of required payroll documentation for intramural student workers. - Develop and evaluate program rules, regulations, policies, procedures, and maintain an updated Intramural Handbook. - Handle disputes or controversies occurring during and following intramural events. Record and documents incidents, and when necessary, report to Office of Student Conduct. - Track, maintain, and organize intramural participation for annual reports. - Provide oversight of and marketing of the Intramural website (IMLeagues.com); ensure schedules are accurately posted in a timely manner, communicate to all participants, and accommodate schedules when necessary. - Coordinate all equipment management and maintenance, safety checks, and assist with other relevant risk management issues. - Facilitate captains' meetings for intramurals, which cover rules, finances, schedules, and other pertinent information. - Design and purchase championship T-shirt, awards, and other intramural incentives. - Promote extramural activities and conduct instructional sessions with team captains to disseminate rules, regulations, and operating procedures; assures all travel arrangements are completed, complete appropriate paperwork and payment, and oversee the competition on the state, regional, and national level. - Provide oversight of the usage of athletic facilities as it pertains to Campus Recreation. - Assist with maintaining a budget for the intramural program.
Social Media & Technology
- Coordinates Campus Recreation presence on social media platforms for advertising of information, and events and updating activity and contest results. - Responsible for creating/designing material for HRFC as needed. - Coordinate HRFC technology as it pertains to, but not limited to facility management software, student scheduling apps, intramural support software etc. - Coordinate upgrades and updates to iPad technology.
Sports Clubs
- Responsible for and acting as the primary supervisor for the overall management of the active Sports Clubs, while maximizing opportunities that promote recreation as a means of enhancing social, psychological, and physiological student development for student members.
- Creates and disseminates the official Sports Club Manual listing all University and Campus Recreation rules and regulations, emergency procedures, required paperwork (health/accident insurance, risk consent, participation rosters, coach agreements, codes of conduct, equipment inventory, assumption of responsibility), and basic operating procedures to align with the guidelines for allocated clubs and organizations. - Serves as the liaison for sports clubs for the scheduling and most efficient use of indoor and outdoor recreational facilities both on and off main campus. - Advises all sports clubs through the club status/official recognition process, annual budget process, as well as fiscal responsibilities including expenditures and fundraising, and marketing and recruiting efforts. - Monitors sports club constitutions, by-laws, and officer updates for compliance. - Assists in the creation and adherence of sports club constitutions, rules, and procedure manuals, polices and goals and codes of conduct. - Assists in the creation/implementation/operation of club sport websites and other social media outlets. - Monitors all club sports practice procedures, game scheduling, facility reservations, and travel arrangements.
- Assist with scheduling of medical coverage if required.
- Evaluates all sports club presidents and coaches. - Works to establish alumni involvement/participation for each individual sport. - Collaborates with club officers and works directly with local, regional, and national conferences and leagues to ensure the specific club remains compliant throughout the required processes for events and competitions. - Collaborate with other University and Academic departments across campus to provide educational and motivational workshops for the leadership and current active members of the Sports Clubs.
- Collaborations include but not limited to Greek Life, Student Activities Board, Career and Professional Development Office, etc.
- Complete academic related information as required by leagues and national organizations or deemed necessary by each club. - Creation/implementation/operation and serves as the advisor to the student Presidential Sports Club Council, oversees each meeting, agenda and action items, and tracks attendance for all required meetings, workshops, and events. - Collaborate with other University Departments and host speakers to provide resources and other information as it pertains to the Sports Clubs on a semester-by-semester basis.
University Mascot
- Responsible for and serve as the primary supervisor for the overall management and supervision of the University Mascot program, as follows: - Recruit and hire two - three students to serve in the capacity as the official University Mascot. - Coordinates scheduling and supervises duties and responsibilities of mascot appearances for athletic events, university special events, and as requested for marketing or other University needs. - Coordinates mascot training to include working with the cheerleader coach or others on appropriate mascot performances and behavior during appearances. - Maintains mascot costumes involving repair, cleaning, and inventory.
Special Programming
- Perform other duties and assume other responsibilities as assigned by the Director of Campus Recreation, including working special events and serving on various university and division-wide committees. - Assist with the development, implementation, and execution for an eSports program on campus. - Assist with the implementation of Greek Week as it pertains to Campus Recreation.
Certifications
- Maintain a current CPR, First Aid, AED Certification. - Acquire and maintain a current Belay Certification or equivalent pertaining to the Climbing Wall.
Required Skills, Knowledge & Abilities:
Minimum of Education / TrainingRequired Education Summary: Bachelor's degree in Exercise and Sports Science, Sport Management, Physical Education, Recreation/Leisure Administration, or related field is required. The successful candidate will possess a valid driver's license. The candidate will also currently possess or will acquire:
- within 90 days of hire date CPR/FIRST AID/AED Certification - within 90 days of hire date Belay Certification
Preferred Qualifications:
- Possess excellent oral and written communication skills; strong organizational, interpersonal, and conflict resolution skills; the ability to think critically and manage confidential information; proficiency with computer software programs and Microsoft Office programs. - One year of professional or graduate level experience required in a related field, higher education preferred.
Physical Demands:
Work Location: California Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours: Monday - Thursday 2pm - 10pm & Friday 9am - 5pm
Posting Date: 10/06/2026
Closing Date:
Open Until Filled:
Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
To apply, please visit https://pennwest.peopleadmin.com/postings/3373
je-dce1255623c9475ca15a534c9984b141
Oct 07, 2026
Full time
Coordinator of Campus Recreation (SUA 1) 9 Month
Pennsylvania Western University, California
Posting Number: S394P
Posting Text:
Job Title: Coordinator of Campus Recreation (SUA 1) 9 Month
Type of Employment: Full Time
Bargaining Unit: SCUPA
Full-Time/Part-Time:
FLSA: Exempt
Salary Range: Pay range 35
Position Classification:
Department: California Campus Recreation
Job Summary / Basic Function: Fitness Center
- Coordinate the evening operations of the fitness center. - Assist with the implementation and enforcement of the policies and procedures of the fitness center. - Assist in the emergency response with all facilities and programs and the documentation/reporting that is required. - Assist with equipment distribution, maintenance requisitions and preventative maintenance reporting for recreational facilities. - Contribute to the strategic planning of department goals and objectives. - Assist with the monitoring of the custodial services in the fitness center and reporting the needs to the Director of Campus Recreation. - Assist with conducting daily safety inspections of the facility to identify safety concerns. - Assist with all aspects of student employees, including scheduling, supervising, planning, evaluating, training, etc. - Have the operational knowledge of all audio and visual equipment within the facility. - Assist with maintaining an accurate facility schedule and related recreational service areas. - Support the reservation procedures for all services offered within Campus Recreation. - Incorporate wellness components into activities and programs related to Campus Recreation.
Intramurals
- Provide oversight of all aspects of the intramural sports program. - Provide significant and high-quality opportunities in a variety of indoor and outdoor intramural activities to satisfy the diverse needs of all students. - Collaborate with various departments on campus to maximize interest, attendance, and support of the intramural programs. - Recruit, train, supervise, evaluate, and develop all student Intramural employees. - Completion and monitoring of required payroll documentation for intramural student workers. - Develop and evaluate program rules, regulations, policies, procedures, and maintain an updated Intramural Handbook. - Handle disputes or controversies occurring during and following intramural events. Record and documents incidents, and when necessary, report to Office of Student Conduct. - Track, maintain, and organize intramural participation for annual reports. - Provide oversight of and marketing of the Intramural website (IMLeagues.com); ensure schedules are accurately posted in a timely manner, communicate to all participants, and accommodate schedules when necessary. - Coordinate all equipment management and maintenance, safety checks, and assist with other relevant risk management issues. - Facilitate captains' meetings for intramurals, which cover rules, finances, schedules, and other pertinent information. - Design and purchase championship T-shirt, awards, and other intramural incentives. - Promote extramural activities and conduct instructional sessions with team captains to disseminate rules, regulations, and operating procedures; assures all travel arrangements are completed, complete appropriate paperwork and payment, and oversee the competition on the state, regional, and national level. - Provide oversight of the usage of athletic facilities as it pertains to Campus Recreation. - Assist with maintaining a budget for the intramural program.
Social Media & Technology
- Coordinates Campus Recreation presence on social media platforms for advertising of information, and events and updating activity and contest results. - Responsible for creating/designing material for HRFC as needed. - Coordinate HRFC technology as it pertains to, but not limited to facility management software, student scheduling apps, intramural support software etc. - Coordinate upgrades and updates to iPad technology.
Sports Clubs
- Responsible for and acting as the primary supervisor for the overall management of the active Sports Clubs, while maximizing opportunities that promote recreation as a means of enhancing social, psychological, and physiological student development for student members.
- Creates and disseminates the official Sports Club Manual listing all University and Campus Recreation rules and regulations, emergency procedures, required paperwork (health/accident insurance, risk consent, participation rosters, coach agreements, codes of conduct, equipment inventory, assumption of responsibility), and basic operating procedures to align with the guidelines for allocated clubs and organizations. - Serves as the liaison for sports clubs for the scheduling and most efficient use of indoor and outdoor recreational facilities both on and off main campus. - Advises all sports clubs through the club status/official recognition process, annual budget process, as well as fiscal responsibilities including expenditures and fundraising, and marketing and recruiting efforts. - Monitors sports club constitutions, by-laws, and officer updates for compliance. - Assists in the creation and adherence of sports club constitutions, rules, and procedure manuals, polices and goals and codes of conduct. - Assists in the creation/implementation/operation of club sport websites and other social media outlets. - Monitors all club sports practice procedures, game scheduling, facility reservations, and travel arrangements.
- Assist with scheduling of medical coverage if required.
- Evaluates all sports club presidents and coaches. - Works to establish alumni involvement/participation for each individual sport. - Collaborates with club officers and works directly with local, regional, and national conferences and leagues to ensure the specific club remains compliant throughout the required processes for events and competitions. - Collaborate with other University and Academic departments across campus to provide educational and motivational workshops for the leadership and current active members of the Sports Clubs.
- Collaborations include but not limited to Greek Life, Student Activities Board, Career and Professional Development Office, etc.
- Complete academic related information as required by leagues and national organizations or deemed necessary by each club. - Creation/implementation/operation and serves as the advisor to the student Presidential Sports Club Council, oversees each meeting, agenda and action items, and tracks attendance for all required meetings, workshops, and events. - Collaborate with other University Departments and host speakers to provide resources and other information as it pertains to the Sports Clubs on a semester-by-semester basis.
University Mascot
- Responsible for and serve as the primary supervisor for the overall management and supervision of the University Mascot program, as follows: - Recruit and hire two - three students to serve in the capacity as the official University Mascot. - Coordinates scheduling and supervises duties and responsibilities of mascot appearances for athletic events, university special events, and as requested for marketing or other University needs. - Coordinates mascot training to include working with the cheerleader coach or others on appropriate mascot performances and behavior during appearances. - Maintains mascot costumes involving repair, cleaning, and inventory.
Special Programming
- Perform other duties and assume other responsibilities as assigned by the Director of Campus Recreation, including working special events and serving on various university and division-wide committees. - Assist with the development, implementation, and execution for an eSports program on campus. - Assist with the implementation of Greek Week as it pertains to Campus Recreation.
Certifications
- Maintain a current CPR, First Aid, AED Certification. - Acquire and maintain a current Belay Certification or equivalent pertaining to the Climbing Wall.
Required Skills, Knowledge & Abilities:
Minimum of Education / TrainingRequired Education Summary: Bachelor's degree in Exercise and Sports Science, Sport Management, Physical Education, Recreation/Leisure Administration, or related field is required. The successful candidate will possess a valid driver's license. The candidate will also currently possess or will acquire:
- within 90 days of hire date CPR/FIRST AID/AED Certification - within 90 days of hire date Belay Certification
Preferred Qualifications:
- Possess excellent oral and written communication skills; strong organizational, interpersonal, and conflict resolution skills; the ability to think critically and manage confidential information; proficiency with computer software programs and Microsoft Office programs. - One year of professional or graduate level experience required in a related field, higher education preferred.
Physical Demands:
Work Location: California Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours: Monday - Thursday 2pm - 10pm & Friday 9am - 5pm
Posting Date: 10/06/2026
Closing Date:
Open Until Filled:
Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
To apply, please visit https://pennwest.peopleadmin.com/postings/3373
je-dce1255623c9475ca15a534c9984b141
Title: Licensed Mental Health Counselor
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Enrollment Management & Student Affairs
Department: Student Support & Conduct
Campus: Westminster Campus
Location: Westminster, CO
Salary Range: $60,280- $63,294 annually
Who We Are:
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Job Summary:
The Licensed Mental Health Counselor provides counseling and mental health support to FRCC student body. This position provides short-term, individual counseling, group counseling, programming, and crisis intervention to enrolled students, including planning, implementation, case management, and evaluation. This position works with the FRCC Behavior Intervention Team and the Department of Student Support, which provides comprehensive student success through behavioral intervention, resource connection, case management, and success planning. This position will require regular travel between the 3 campus locations and will require the ability to provide virtual counseling services.
You will have the opportunity to work remotely occasionally, but this position does require a strong on-campus presence and will need to travel to all three FRCC campuses.
Duties & Responsibilities:
Clinical Mental Health Counseling Services
Provides short-term individual and group counseling to FRCC students.
Provides crisis intervention services, as needed.
Provides remote/virtual counseling when requested.
Conducts intake assessments and biopsychosocial evaluations to determine appropriate level of care and treatment planning.
Assesses students for risk of harm to self or others; completes safety planning and crisis intervention as needed.
Facilitates timely referrals to community mental health providers, psychiatric services, or higher levels of care when student needs exceed the scope of college counseling services.
When available, provides drop-in or same day de-escalation services for students in distress.
Consults with faculty, staff and campus partners regarding students of concern, following appropriate confidentiality guidelines.
Coordinates care with campus partners such as Disability Support Services and Student Support Services to promote holistic student wellbeing.
Maintains up to 21-25 hours of direct clinical services per week.
Adheres to professional ethical standards and Colorado licensure requirements.
Must possess and maintain a current license to practice in Colorado (LPC, LCSW, LMFT, etc.) and be in good standing with DORA throughout employment; all licensure fees are the responsibility of the employee.
Education and Outreach
Maintains knowledge of appropriate community resources (e.g., training programs, social services, mental health services, etc.) for student referrals.
Provides outreach to faculty, staff, students, and guest regarding available services for students.
Participates in college-wide events to promote awareness of counseling services.
Represents FRCC Mental Health Counseling on college committees or task forces.
Stays current on best practices, emerging student mental health trends, and relevant legal/ethical developments, incorporating this knowledge into improving FRCC Mental Health Counseling services.
Supports college-wide crisis services and intervention response.
Administrative & Supervision
Provides clinical supervision to graduate student clinical interns.
Maintains accurate, timely, and confidential clinical documentation in compliance with Colorado state law, FRCC policy, professional standards and FERPA regulations.
Participates in regular case consultation, supervision, and staff meetings as required.
Manages scheduling, caseload, and administrative workflow to ensure timely access to services for students.
Assists in the development, review and implementation of departmental policies, procedures, and protocols.
Ensures compliance with college, state, and federal regulations governing student records, confidentiality, and mental health services.
Cross Campus/Community Collaboration
Provides support for the FRCC Behavior Intervention Team for assessment of risk, as needed.
Requires regular travel between the 3 campus locations
Attends and actively participates in department, division, and college-wide meetings, and professional development activities.
Provides outreach programming and workshops on topics related to collegiate mental health which includes classroom presentations, staff presentations and collaboration with other campus partners to integrate mental health education into broader student success initiatives.
Collaborates with campus partners—including Advising, Disability Support Services, Student Support Services, TRIO, Case Management, and others—to coordinate care and promote student success.
Competencies/KSAs:
Mission, Vision & Values: Understands and is committed to the confidentiality of all clients to be compliant with college, state, professional and federal regulations.
Student Centeredness: Places the student at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do.
Data Usage: Looks at the data within the department, paying particular attention to what the data shows about the department's performance and student impact. Works with the next level supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides.
Cultural Self-Awareness: Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students.
Cultural Competence: Recognize the need to become knowledgeable about the ways to communicate and support students of other backgrounds. Change approach to reflect the new learning.
Equity Mindedness: Learn to view department operations through an equity lens. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Operational Planning: Have an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understand the department's expectations to find proactive ways to support the goals of the department.
Leading from the Middle: Lead from your position by not only closely examine your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more student centered.
Team Building: Participate in team-building exercises and strive to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
Collaboration: Willingness to work with colleagues across departments to further student engagement.
Minimum Qualifications:
Master’s degree in relevant field of work
Clinical licensure from the State of Colorado (LCSW, LPC, LMFT, Licensed Psychologist, or similar) and ability to provide services without clinical supervision
Experience providing clinical mental health counseling
Commitment to diversity, inclusiveness, and equity; ability to work with a diverse college community
Selection Process:
The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.
Position will remain open until filled with a priority deadline of Tuesday, October 13 at 11:55pm .
This posting may be used to fill multiple or similar positions.
Application Instructions:
In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.
Additional Information/Benefits:
Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page .
Welcoming. Respectful. Inclusive. Together, we are FRCC.
Oct 01, 2026
Full time
Title: Licensed Mental Health Counselor
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Enrollment Management & Student Affairs
Department: Student Support & Conduct
Campus: Westminster Campus
Location: Westminster, CO
Salary Range: $60,280- $63,294 annually
Who We Are:
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Job Summary:
The Licensed Mental Health Counselor provides counseling and mental health support to FRCC student body. This position provides short-term, individual counseling, group counseling, programming, and crisis intervention to enrolled students, including planning, implementation, case management, and evaluation. This position works with the FRCC Behavior Intervention Team and the Department of Student Support, which provides comprehensive student success through behavioral intervention, resource connection, case management, and success planning. This position will require regular travel between the 3 campus locations and will require the ability to provide virtual counseling services.
You will have the opportunity to work remotely occasionally, but this position does require a strong on-campus presence and will need to travel to all three FRCC campuses.
Duties & Responsibilities:
Clinical Mental Health Counseling Services
Provides short-term individual and group counseling to FRCC students.
Provides crisis intervention services, as needed.
Provides remote/virtual counseling when requested.
Conducts intake assessments and biopsychosocial evaluations to determine appropriate level of care and treatment planning.
Assesses students for risk of harm to self or others; completes safety planning and crisis intervention as needed.
Facilitates timely referrals to community mental health providers, psychiatric services, or higher levels of care when student needs exceed the scope of college counseling services.
When available, provides drop-in or same day de-escalation services for students in distress.
Consults with faculty, staff and campus partners regarding students of concern, following appropriate confidentiality guidelines.
Coordinates care with campus partners such as Disability Support Services and Student Support Services to promote holistic student wellbeing.
Maintains up to 21-25 hours of direct clinical services per week.
Adheres to professional ethical standards and Colorado licensure requirements.
Must possess and maintain a current license to practice in Colorado (LPC, LCSW, LMFT, etc.) and be in good standing with DORA throughout employment; all licensure fees are the responsibility of the employee.
Education and Outreach
Maintains knowledge of appropriate community resources (e.g., training programs, social services, mental health services, etc.) for student referrals.
Provides outreach to faculty, staff, students, and guest regarding available services for students.
Participates in college-wide events to promote awareness of counseling services.
Represents FRCC Mental Health Counseling on college committees or task forces.
Stays current on best practices, emerging student mental health trends, and relevant legal/ethical developments, incorporating this knowledge into improving FRCC Mental Health Counseling services.
Supports college-wide crisis services and intervention response.
Administrative & Supervision
Provides clinical supervision to graduate student clinical interns.
Maintains accurate, timely, and confidential clinical documentation in compliance with Colorado state law, FRCC policy, professional standards and FERPA regulations.
Participates in regular case consultation, supervision, and staff meetings as required.
Manages scheduling, caseload, and administrative workflow to ensure timely access to services for students.
Assists in the development, review and implementation of departmental policies, procedures, and protocols.
Ensures compliance with college, state, and federal regulations governing student records, confidentiality, and mental health services.
Cross Campus/Community Collaboration
Provides support for the FRCC Behavior Intervention Team for assessment of risk, as needed.
Requires regular travel between the 3 campus locations
Attends and actively participates in department, division, and college-wide meetings, and professional development activities.
Provides outreach programming and workshops on topics related to collegiate mental health which includes classroom presentations, staff presentations and collaboration with other campus partners to integrate mental health education into broader student success initiatives.
Collaborates with campus partners—including Advising, Disability Support Services, Student Support Services, TRIO, Case Management, and others—to coordinate care and promote student success.
Competencies/KSAs:
Mission, Vision & Values: Understands and is committed to the confidentiality of all clients to be compliant with college, state, professional and federal regulations.
Student Centeredness: Places the student at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do.
Data Usage: Looks at the data within the department, paying particular attention to what the data shows about the department's performance and student impact. Works with the next level supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides.
Cultural Self-Awareness: Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students.
Cultural Competence: Recognize the need to become knowledgeable about the ways to communicate and support students of other backgrounds. Change approach to reflect the new learning.
Equity Mindedness: Learn to view department operations through an equity lens. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Operational Planning: Have an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understand the department's expectations to find proactive ways to support the goals of the department.
Leading from the Middle: Lead from your position by not only closely examine your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more student centered.
Team Building: Participate in team-building exercises and strive to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
Collaboration: Willingness to work with colleagues across departments to further student engagement.
Minimum Qualifications:
Master’s degree in relevant field of work
Clinical licensure from the State of Colorado (LCSW, LPC, LMFT, Licensed Psychologist, or similar) and ability to provide services without clinical supervision
Experience providing clinical mental health counseling
Commitment to diversity, inclusiveness, and equity; ability to work with a diverse college community
Selection Process:
The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.
Position will remain open until filled with a priority deadline of Tuesday, October 13 at 11:55pm .
This posting may be used to fill multiple or similar positions.
Application Instructions:
In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.
Additional Information/Benefits:
Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page .
Welcoming. Respectful. Inclusive. Together, we are FRCC.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program. This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Serves as a Vocational Rehabilitation Case Coordinator.
Meets with counselors routinely review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Sep 28, 2026
Full time
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program. This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Serves as a Vocational Rehabilitation Case Coordinator.
Meets with counselors routinely review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Records and Public Disclosure Coordinator (Forms and Records Analyst 3 ) (In-Training) within the Nuclear Waste Program .
Location:
Richland Field Office in Richland, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
A minimum of two days per week are required in the office.
You may telework the other three days of the week, except when additional in-person meetings or activities are required.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by October 7, 2026
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
As the Records and Public Disclosure Coordinator for the Nuclear Waste Program, you’ll help ensure the program’s records are well-organized, accurate, and easy for staff to access. You’ll work closely with teams across the Richland Field Office to guide staff on how to properly identify and store records and follow retention schedules for the records they create. You’ll also coordinate public disclosure requests, helping the public access information while ensuring the agency follows legal requirements.
This position offers direct experience with records systems, electronic content management tools, and real-world regulatory work. You’ll work with environmental permitting and compliance documentation, support litigation hold and discovery efforts, and help strengthen records workflows. It’s an excellent opportunity to grow your expertise in records management, public disclosure, and information governance within Washington State government.
What you will do:
Organize and maintain program records throughout their full lifecycle, reducing unnecessary copies to improve efficiency and support environmental staff.
Ensure records are properly managed and accessible so staff and managers have the information they need to make timely, informed decisions.
Create, label, audit, and reconcile files in the Central Files database, removing duplicates and ensuring proper organization.
Maintain and improve the Central Files database, including updating entries, correcting site names, and making format or function changes as needs evolve.
Manage the transfer of records on a regular basis to the State Records Center and dispose of paper and electronic records according to retention schedules, laws, and agency policies.
Support staff during onboarding and offboarding by reviewing and incorporating their records into the established filing system.
Use Electronic Content Management (ECM) software, such as Laserfiche, to manage and store program records.
Review, track, and process public disclosure requests, including locating records, redacting exempt information, and ensuring responses meet legal requirements.
Assist with litigation holds and discovery efforts by identifying and retrieving records needed for legal or regulatory actions.
Qualifications
This position offers an in-training plan and may be filled at the Forms & Records Analyst (FRA) 2 or 3 level, depending on your qualifications. If you qualify at the FRA2 level and are hired, you will progress through an in-training plan to become an FRA3 within a specified time period.
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
At the Forms & Records Analyst 2 level (In-Training)
Pay Range 42, $3,827 - $5,111 monthly
Three (3) years of experience and/or education related to the duties of the position, which must include the following:
Records Management – Ability to manage records throughout their lifecycle to maintain compliance and ensure usability, including ability to use electronic records and database tools to organize, track, and retrieve information.
Retention & Governance – Ability to apply retention schedules and policies to properly organize, preserve, or dispose of records.
Records Research & Analysis – Ability to look through files and electronic information to find what’s needed and keep records organized.
Electronic Records Search – Ability to search electronic systems (Laserfiche, shared drives, Outlook email, program databases) to find routine agency records.
Database Filing & Cross-Referencing – Ability to enter information into records databases to make sure records are filed correctly and not duplicated.
Problem Solving – Ability to identify routine issues with records, databases, or filing processes and use guidance, established procedures, and available resources to resolve them so daily work continues smoothly and accurately.
Education: college-level coursework
Examples of how to qualify:
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
90-119 semester or 135-179 quarter college credits or higher.
At the Forms & Records Analyst 3 level (Goal Class)
Pay Range 47, $4,300 - $5,779 monthly
Six (6) years of experience and/or education related to the duties of the position, which must include the following:
Records Management – Ability to independently manage records throughout their lifecycle by organizing, categorizing, retrieving, securing, and disposing of complex paper and electronic records to maintain.
Retention & Governance – Ability to independently apply retention schedules, laws, and agency policies to organize, preserve, or dispose of records so the program stays fully compliant, and records remain accessible, protected, and legally managed throughout their lifecycle.
Policy & Legal Application – Ability to apply agency policies and state laws to ensure all records and disclosure work is fully compliant.
Training & Guidance – Ability to explain procedures, advise staff and managers to promote consistent records and forms practices.
Electronic Records Search – Ability to use advanced search methods across Laserfiche, program databases, shared drives, Outlook email, and other systems to find records for complex tasks.
Critical Thinking & Problem Solving – Ability to analyze complex records situations, system inconsistencies, and process gaps, and develop practical solutions or recommendations to ensure records are accurate, accessible, compliant, and support program decision-making.
Education: college-level coursework
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree or higher.
Special Requirements/Conditions of Employment:
Must meet U.S. Department of Energy requirements to obtain and maintain a badge for access to the Hanford Site Security Clearance badge.
Desired Qualifications:
Software & Technology Proficiency – Ability to use advanced features in Microsoft Office Suite and related applications (Outlook, Word, Access, SharePoint, Adobe, Laserfiche, ECM tools, and program databases) to organize, track, analyze, and deliver complex records efficiently and accurately.
Communication – Ability to communicate clearly and professionally, both verbally and in writing, to explain complex records or disclosure issues to non-technical customers and collaborate effectively with technical staff.
Records Knowledge – Ability to apply knowledge of public disclosure requirements, records management standards, and retention schedules to ensure records are compliant, accessible, and properly maintained throughout their lifecycle.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Christy Caldwell at Christy.Caldwell@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Nuclear Waste Program
The Nuclear Waste Program enforces regulatory compliance and oversees cleanup at the Hanford Site and other facilities managing nuclear waste statewide. It also promotes public involvement, congressional and federal contact, and interstate activities to enhance nuclear waste management, compliance, and cleanup of the Hanford Site.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Sep 23, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Records and Public Disclosure Coordinator (Forms and Records Analyst 3 ) (In-Training) within the Nuclear Waste Program .
Location:
Richland Field Office in Richland, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
A minimum of two days per week are required in the office.
You may telework the other three days of the week, except when additional in-person meetings or activities are required.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by October 7, 2026
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
As the Records and Public Disclosure Coordinator for the Nuclear Waste Program, you’ll help ensure the program’s records are well-organized, accurate, and easy for staff to access. You’ll work closely with teams across the Richland Field Office to guide staff on how to properly identify and store records and follow retention schedules for the records they create. You’ll also coordinate public disclosure requests, helping the public access information while ensuring the agency follows legal requirements.
This position offers direct experience with records systems, electronic content management tools, and real-world regulatory work. You’ll work with environmental permitting and compliance documentation, support litigation hold and discovery efforts, and help strengthen records workflows. It’s an excellent opportunity to grow your expertise in records management, public disclosure, and information governance within Washington State government.
What you will do:
Organize and maintain program records throughout their full lifecycle, reducing unnecessary copies to improve efficiency and support environmental staff.
Ensure records are properly managed and accessible so staff and managers have the information they need to make timely, informed decisions.
Create, label, audit, and reconcile files in the Central Files database, removing duplicates and ensuring proper organization.
Maintain and improve the Central Files database, including updating entries, correcting site names, and making format or function changes as needs evolve.
Manage the transfer of records on a regular basis to the State Records Center and dispose of paper and electronic records according to retention schedules, laws, and agency policies.
Support staff during onboarding and offboarding by reviewing and incorporating their records into the established filing system.
Use Electronic Content Management (ECM) software, such as Laserfiche, to manage and store program records.
Review, track, and process public disclosure requests, including locating records, redacting exempt information, and ensuring responses meet legal requirements.
Assist with litigation holds and discovery efforts by identifying and retrieving records needed for legal or regulatory actions.
Qualifications
This position offers an in-training plan and may be filled at the Forms & Records Analyst (FRA) 2 or 3 level, depending on your qualifications. If you qualify at the FRA2 level and are hired, you will progress through an in-training plan to become an FRA3 within a specified time period.
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
At the Forms & Records Analyst 2 level (In-Training)
Pay Range 42, $3,827 - $5,111 monthly
Three (3) years of experience and/or education related to the duties of the position, which must include the following:
Records Management – Ability to manage records throughout their lifecycle to maintain compliance and ensure usability, including ability to use electronic records and database tools to organize, track, and retrieve information.
Retention & Governance – Ability to apply retention schedules and policies to properly organize, preserve, or dispose of records.
Records Research & Analysis – Ability to look through files and electronic information to find what’s needed and keep records organized.
Electronic Records Search – Ability to search electronic systems (Laserfiche, shared drives, Outlook email, program databases) to find routine agency records.
Database Filing & Cross-Referencing – Ability to enter information into records databases to make sure records are filed correctly and not duplicated.
Problem Solving – Ability to identify routine issues with records, databases, or filing processes and use guidance, established procedures, and available resources to resolve them so daily work continues smoothly and accurately.
Education: college-level coursework
Examples of how to qualify:
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
90-119 semester or 135-179 quarter college credits or higher.
At the Forms & Records Analyst 3 level (Goal Class)
Pay Range 47, $4,300 - $5,779 monthly
Six (6) years of experience and/or education related to the duties of the position, which must include the following:
Records Management – Ability to independently manage records throughout their lifecycle by organizing, categorizing, retrieving, securing, and disposing of complex paper and electronic records to maintain.
Retention & Governance – Ability to independently apply retention schedules, laws, and agency policies to organize, preserve, or dispose of records so the program stays fully compliant, and records remain accessible, protected, and legally managed throughout their lifecycle.
Policy & Legal Application – Ability to apply agency policies and state laws to ensure all records and disclosure work is fully compliant.
Training & Guidance – Ability to explain procedures, advise staff and managers to promote consistent records and forms practices.
Electronic Records Search – Ability to use advanced search methods across Laserfiche, program databases, shared drives, Outlook email, and other systems to find records for complex tasks.
Critical Thinking & Problem Solving – Ability to analyze complex records situations, system inconsistencies, and process gaps, and develop practical solutions or recommendations to ensure records are accurate, accessible, compliant, and support program decision-making.
Education: college-level coursework
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree or higher.
Special Requirements/Conditions of Employment:
Must meet U.S. Department of Energy requirements to obtain and maintain a badge for access to the Hanford Site Security Clearance badge.
Desired Qualifications:
Software & Technology Proficiency – Ability to use advanced features in Microsoft Office Suite and related applications (Outlook, Word, Access, SharePoint, Adobe, Laserfiche, ECM tools, and program databases) to organize, track, analyze, and deliver complex records efficiently and accurately.
Communication – Ability to communicate clearly and professionally, both verbally and in writing, to explain complex records or disclosure issues to non-technical customers and collaborate effectively with technical staff.
Records Knowledge – Ability to apply knowledge of public disclosure requirements, records management standards, and retention schedules to ensure records are compliant, accessible, and properly maintained throughout their lifecycle.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Christy Caldwell at Christy.Caldwell@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Nuclear Waste Program
The Nuclear Waste Program enforces regulatory compliance and oversees cleanup at the Hanford Site and other facilities managing nuclear waste statewide. It also promotes public involvement, congressional and federal contact, and interstate activities to enhance nuclear waste management, compliance, and cleanup of the Hanford Site.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Forms and Records Analyst (Forms and Records Analyst 2) within the Environmental Assessment Program (EAP) .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of 1-2 days per week is required in the office. This position will be required to be in the office every day during the training and onboarding period (around 6 months).
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by September 29, 2026
This job posting will not be accepting applications after the above date.
Duties
In this role, you will contribute to the program and agency mission by providing records management, responding to Public Disclosure Requests, and administrative support to the Environmental Assessment Program (EAP) staff. You will interact with the agency’s Records and Information Management Lead (RIM) and information Governance Manager, the Program Managers Assistant (PMA), and the EAP Administrative Support Team. You will also interact with the EAP Management Team, EAP staff, the other program/facilities staff and public.
What you will do:
Serve as Records Information and Management and Public Disclosure Coordinator for EAP.
Respond to public disclosure requests from staff, other governmental agencies, and the public.
Retain electronic records and archive tracking related to request in accordance with the records retention requirements.
Attend monthly Records and Public Disclosure agency meetings.
Assist with development of record retention schedules, essential records protection programs, and records disposition. Research and retrieve documents and assist staff in developing, organizing, and maintaining files using proper records management procedures.
Create, design, and revise manual and electronic/automated forms, layouts, and screen; process forms orders; maintain forms inventory.
Format, process, and post Standard Operating Procedure’s (SOP’s) online and when required on to the internal SharePoint sites.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
3 years of experience and/or education related to the duties of the position, which includes the following:
• Attention to Detail – Ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant.
• Customer Service & Teamwork – Ability to assist staff and work cooperatively with others to support daily operations and positive working relationships.
• Problem-Solving & Professional Judgment – Ability to assess issues and apply policies appropriately to support efficient operations and protect confidential information.
• Records Management – Ability to organize, maintain, and retrieve paper and electronic records to ensure proper retention, easy access, and compliance with requirements.
• Public Disclosure Response – Ability to interpret and process public disclosure requests to provide accurate information while meeting legal and policy obligations.
• Forms Management – Ability to design, update, and manage forms to support program needs and maintain consistency with agency standards.
• Records and Tracking Systems – Ability to use records databases and tracking tools to maintain accurate and up-to-date information.
• Digital Document & Records Tools – Ability to use Microsoft office software (Word, Excel, Outlook, SharePoint, Access, and Teams), document-production tools, and electronic file systems to create, manage, and organize digital and scanned materials for accurate, accessible, and well-maintained records.
Education involving a major study in business administration, accounting or related field.
Examples of how to qualify:
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
90-119 semester or 135-179 quarter college credits or higher
Desired Qualifications:
• Document Editing & Formatting – Ability to review, edit, and format documents to ensure clarity, correctness, accessibility, and professional quality. • Accessibility & Compliance – Ability to apply plain language, ADA standards, and retention rules to ensure documents, records, and processes meet required guidelines. • Time Management & Organization – Ability to plan and prioritize work activities to complete tasks and requests on time. • Effective Communication – Ability to communicate clearly and professionally to help staff and the public understand processes, requirements, and decisions. If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Tara-Lyn Poole at Tara-Lyn.Poole@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
The mission of the Environmental Assessment Program is to measure, assess, and communicate environmental conditions in Washington State, and our program’s vision is: “Improving the environment for current and future generations through innovative and excellent science and thriving partnerships”. Commitments include behavior that demonstrates: professionalism, respectfulness, responsiveness, timeliness, innovation, exceptional customer service, fostering partnerships, cooperative relationships, and continuous improvement.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Sep 22, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Forms and Records Analyst (Forms and Records Analyst 2) within the Environmental Assessment Program (EAP) .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of 1-2 days per week is required in the office. This position will be required to be in the office every day during the training and onboarding period (around 6 months).
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by September 29, 2026
This job posting will not be accepting applications after the above date.
Duties
In this role, you will contribute to the program and agency mission by providing records management, responding to Public Disclosure Requests, and administrative support to the Environmental Assessment Program (EAP) staff. You will interact with the agency’s Records and Information Management Lead (RIM) and information Governance Manager, the Program Managers Assistant (PMA), and the EAP Administrative Support Team. You will also interact with the EAP Management Team, EAP staff, the other program/facilities staff and public.
What you will do:
Serve as Records Information and Management and Public Disclosure Coordinator for EAP.
Respond to public disclosure requests from staff, other governmental agencies, and the public.
Retain electronic records and archive tracking related to request in accordance with the records retention requirements.
Attend monthly Records and Public Disclosure agency meetings.
Assist with development of record retention schedules, essential records protection programs, and records disposition. Research and retrieve documents and assist staff in developing, organizing, and maintaining files using proper records management procedures.
Create, design, and revise manual and electronic/automated forms, layouts, and screen; process forms orders; maintain forms inventory.
Format, process, and post Standard Operating Procedure’s (SOP’s) online and when required on to the internal SharePoint sites.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
3 years of experience and/or education related to the duties of the position, which includes the following:
• Attention to Detail – Ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant.
• Customer Service & Teamwork – Ability to assist staff and work cooperatively with others to support daily operations and positive working relationships.
• Problem-Solving & Professional Judgment – Ability to assess issues and apply policies appropriately to support efficient operations and protect confidential information.
• Records Management – Ability to organize, maintain, and retrieve paper and electronic records to ensure proper retention, easy access, and compliance with requirements.
• Public Disclosure Response – Ability to interpret and process public disclosure requests to provide accurate information while meeting legal and policy obligations.
• Forms Management – Ability to design, update, and manage forms to support program needs and maintain consistency with agency standards.
• Records and Tracking Systems – Ability to use records databases and tracking tools to maintain accurate and up-to-date information.
• Digital Document & Records Tools – Ability to use Microsoft office software (Word, Excel, Outlook, SharePoint, Access, and Teams), document-production tools, and electronic file systems to create, manage, and organize digital and scanned materials for accurate, accessible, and well-maintained records.
Education involving a major study in business administration, accounting or related field.
Examples of how to qualify:
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
90-119 semester or 135-179 quarter college credits or higher
Desired Qualifications:
• Document Editing & Formatting – Ability to review, edit, and format documents to ensure clarity, correctness, accessibility, and professional quality. • Accessibility & Compliance – Ability to apply plain language, ADA standards, and retention rules to ensure documents, records, and processes meet required guidelines. • Time Management & Organization – Ability to plan and prioritize work activities to complete tasks and requests on time. • Effective Communication – Ability to communicate clearly and professionally to help staff and the public understand processes, requirements, and decisions. If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Tara-Lyn Poole at Tara-Lyn.Poole@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
The mission of the Environmental Assessment Program is to measure, assess, and communicate environmental conditions in Washington State, and our program’s vision is: “Improving the environment for current and future generations through innovative and excellent science and thriving partnerships”. Commitments include behavior that demonstrates: professionalism, respectfulness, responsiveness, timeliness, innovation, exceptional customer service, fostering partnerships, cooperative relationships, and continuous improvement.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, your part of something bigger that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Behavioral Health and Recovery is seeking to hire an Office Associate for the Chester Mental Health Center located in Chester, Illinois to perform a variety of complex specialized keyboarding and clerical functions for the Worker’s Compensation Coordinator and other facility departments. Gathers documents pertaining to service-connected injuries for review by the Worker’s Compensation Coordinator. Inputs all inventoried items from requisitions, items received as recorded on receiving reports and cost adjustments for received items. Utilizes a personal computer or typewriter to keyboard/type general correspondence, reports, etc. to Serves as back-up to the various business office departments. Sorts all incoming facility mail.
Essential Functions
Performs a variety of complex specialized keyboarding and clerical functions for the facility.
Inputs all inventory items from requisitions.
Utilizes a personal computer or typewriter to keyboard/type general correspondence, reports, etc.
Serves as back-up to the payroll/timekeeping office with various functions in areas of Personnel Services, including employee schedules.
Sorts all incoming facility mail.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of high school.
Requires two (2) years of office experience.
Requires ability to keyboard accurately at 45 wpm.
Conditions of Employment
Requires ability to utilize commonly used manual and automated office equipment.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties listed in the job description.
Sep 21, 2026
Full time
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, your part of something bigger that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Behavioral Health and Recovery is seeking to hire an Office Associate for the Chester Mental Health Center located in Chester, Illinois to perform a variety of complex specialized keyboarding and clerical functions for the Worker’s Compensation Coordinator and other facility departments. Gathers documents pertaining to service-connected injuries for review by the Worker’s Compensation Coordinator. Inputs all inventoried items from requisitions, items received as recorded on receiving reports and cost adjustments for received items. Utilizes a personal computer or typewriter to keyboard/type general correspondence, reports, etc. to Serves as back-up to the various business office departments. Sorts all incoming facility mail.
Essential Functions
Performs a variety of complex specialized keyboarding and clerical functions for the facility.
Inputs all inventory items from requisitions.
Utilizes a personal computer or typewriter to keyboard/type general correspondence, reports, etc.
Serves as back-up to the payroll/timekeeping office with various functions in areas of Personnel Services, including employee schedules.
Sorts all incoming facility mail.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of high school.
Requires two (2) years of office experience.
Requires ability to keyboard accurately at 45 wpm.
Conditions of Employment
Requires ability to utilize commonly used manual and automated office equipment.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties listed in the job description.
Title: Talent Acquisition Manager
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Organizational Development & Human Resources
Department: FRCC Talent Acquisition
Campus: Westminster Campus, or Boulder County Campus
Location: Westminster, CO or Longmont, CO
Salary Range: $63,393 - $66,563 annually
This position has the opportunity to be based either the campus located in Longmont, CO (Boulder County Campus), or Westminster, CO (Westminster Campus).
Who We Are:
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day.
Job Summary:
Reporting to the Director of Talent Acquisition and Classification, you will provide strong leadership and mentorship to a team of Talent Acquisition Partners, ensuring equitable workload distribution and awareness of evolving policies
Serving as a subject matter expert on recruitment processes and the Applicant Tracking System (ATS), you will help ensure that consistent, compliant hiring practices are in place for APT, Faculty, Part-Time, and Student Employment jobs, while managing ATS configuration and conducting periodic audits to safeguard documentation and retention guidelines.
You will use data to identify bottlenecks, track progress toward key performance indicators, and drive continuous improvement, while staying current on emerging recruitment models to strengthen FRCC's talent strategy.
You will also identify learning opportunities and resources for Talent Acquisition Partners. Additionally, you will partner with the Talent Acquisition Team to develop resources for hiring managers and search committees, ensuring a smooth hand-off from recruitment to new hire integration. This role also represents FRCC at career fairs and community events to build strong talent pipelines.
Throughout this work, you will exemplify FRCC's core values, demonstrating integrity through recruitment compliance and confidentiality, promoting Inclusivity in hiring practices, strengthening community through partnerships and outreach, and advancing Innovation in tools, workflows, and recruitment strategy.
This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and may require occasional travel to all three FRCC campuses.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
Duties & Responsibilities:
Supervision & Team Leadership
Hire, mentor and support a team of Talent Acquisition Partners.
Supervise and mentor Talent Acquisition Partners, providing coaching and guidance to strengthen team performance and professional growth.
Monitor workload distribution to ensure timely completion of recruitment, ensuring TA Partners have the resources and feel adequately supported in their job.
Ensure TA Partners stay informed of new and changing policies or procedures that impact their work.
Recruitment Process & Systems Expertise
Serve as the subject matter expert on recruitment processes across full time, faculty, part-time, and student employment populations, ensuring consistent and compliant practices across employee types.
Act as a resource and expert on the Applicant Tracking System (ATS), supporting effective use of the platform across the talent acquisition team.
Conduct periodic audits of recruitment files and ATS records to ensure documentation accuracy and compliance readiness.
Manage ATS configuration, user permissions, and workflow settings to support evolving recruitment needs across employee types.
Data-Informed Decision Making & Continuous Improvement
Continuously evaluate and update recruitment workflows based on data and research, ensuring processes support the timely hiring of highly qualified employees whose values align with FRCC.
Analyze recruitment and hiring data to identify bottlenecks and process inefficiencies, implementing solutions to keep the team on track toward key performance indicators (KPIs).
Use data-informed insights to guide decisions related to employee performance and workflow processes, ensuring continuous improvement across the talent acquisition function.
Stay abreast of emerging recruitment models and industry best practices, recommending innovative approaches to strengthen FRCC's talent acquisition strategy.
Tools, Training and Resource Development
Equip Talent Acquisition Partners and hiring managers with the knowledge and skills needed to effectively utilize the ATS and follow best practices.
Support the development of job aids to standardize and simplify recruitment and hiring practices.
Help facilitate "Strategies for Effective Hiring" training for search committee members.
Talent Engagement & Transition
Ensure a smooth, well-coordinated hand-off from recruitment to new hire integration for new employees.
Help represent FRCC at career fairs and community events, promoting the college as an employer of choice and building talent pipelines.
Competencies/KSAs:
Talent Acquisition Expertise - Applies comprehensive knowledge of full cycle recruitment, candidate sourcing, applicant screening, selection practices, search committee processes, employment offers, onboarding transitions, and applicant tracking systems. Provides subject matter guidance and ensures recruitment practices are consistent, effective, and appropriate for varied position types and employment groups.
Strategic Thinking & Talent Planning - Anticipates evolving workforce needs and translates institutional priorities into forward looking talent plans. Uses recruitment data, labor market trends, succession considerations, and stakeholder insights to identify talent gaps, establish priorities, strengthen candidate pipelines, and recommend scalable approaches that position the College to meet both immediate and long term staffing needs.
Critical Thinking and Problem Solving - Analyzes complex recruitment and hiring challenges, identifies missing or conflicting information, evaluates potential implications, and develops practical, well reasoned solutions. Recognizes when an issue requires additional analysis, consultation, or escalation before it negatively affects a candidate, hiring department, or institutional objective.
Data Analysis and Interpretation - Interprets recruitment metrics, labor market information, hiring trends, workflow data, and performance indicators to evaluate recruitment effectiveness. Uses data to identify process barriers, capacity concerns, hiring disparities, and opportunities to improve recruitment outcomes and resource allocation.
Consultation and Stakeholder Management - Establishes productive working relationships with hiring managers, search committees, Talent Acquisition Partners, College leadership, and external partners. Assesses stakeholder needs, provides informed recommendations, clarifies roles and expectations, navigates competing perspectives, and maintains alignment throughout the recruitment and selection process.
Managerial Leadership - Establishes clear expectations, delegates responsibilities appropriately, monitors performance, provides developmental guidance, and holds team members accountable for results and follow through. Balances individual workloads, addresses performance concerns, supports professional growth, and builds the team’s capacity to meet departmental objectives.
Communication - Communicates effectively, complex recruitment policies, procedures, timelines, decisions, and expectations clearly to varied audiences. Listens actively, asks appropriate questions, synthesizes information, resolves misunderstandings, and adjusts communication based on the audience, circumstances, and sensitivity of the matter.
Project Management - Plans and coordinates multiple recruitment activities, team assignments, position requests, and departmental initiatives simultaneously. Establishes priorities, manages timelines, monitors team capacity, addresses workflow bottlenecks, and reallocates resources to maintain progress during high volume hiring periods.
Compliance Knowledge - Applies knowledge of employment laws, institutional policies, records requirements, confidentiality requirements, and established hiring procedures. Reviews recruitment activities and documentation for consistency and compliance, identifies potential risks, and determines when consultation with Employee Relations, Human Resources leadership, or legal counsel is appropriate.
Recruitment Practices - Applies knowledge of inclusive sourcing, accessible recruitment, structured evaluation methods, and consistent selection criteria. Identifies potential barriers within recruitment processes and helps hiring managers and search committees use job related, evidence based practices when evaluating candidates.
Organizational Agility - Adjusts recruitment priorities, workflows, timelines, and resource allocation in response to changing institutional needs, leadership direction, labor market conditions, and unexpected hiring demands. Maintains operational continuity and communicates necessary adjustments to affected stakeholders.
Attention to Detail - Reviews recruitment records, job postings, candidate materials, hiring documentation, applicant tracking system data, and offer information for accuracy and completeness. Identifies discrepancies and resolves them before they create delays, compliance concerns, or inaccurate employment actions.
Minimum Qualifications:
Associate’s degree in business or related field and four years of professional work experience with a focus on recruitment, talent acquisition or onboarding.
OR
Bachelor’s degree in business or related field and two years of professional work experience with a focus on recruitment, talent acquisition or onboarding.
AND
Demonstrated experience in a lead or supervisory role.
Demonstrated experience designing and tracking recruitment metrics and key performance indicators (e.g., time-to-fill, source effectiveness, pipeline conversion) .
Experience using data and reporting tools to inform strategic decisions, evaluate the effectiveness of recruitment practices, and recommend process enhancements.
Demonstrated experience identifying and leveraging appropriate sourcing channels and strategies for hard-to-fill, specialized, or niche positions.
Demonstrated experience evaluating and improving the employee and candidate experience.
Demonstrated experience developing and implementing onboarding strategies that ensure a smooth hand-off from recruitment to new hire integration and long-term retention.
Knowledge of how inclusive, equity-focused principles inform talent acquisition and onboarding practices, shaping a positive and welcoming employee experience.
Ability to lead cross-functional projects from planning through execution.
Preferred Qualifications:
Ability to communicate effectively in Spanish
Selection Process:
The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.
Position will remain open until filled with a priority deadline of October 1st.
This posting may be used to fill multiple or similar positions.
Application Procedures:
In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.
Additional Information/Benefits:
Salary Information : The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page .
Welcoming. Respectful. Inclusive. Together, we are FRCC.
Sep 17, 2026
Full time
Title: Talent Acquisition Manager
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Organizational Development & Human Resources
Department: FRCC Talent Acquisition
Campus: Westminster Campus, or Boulder County Campus
Location: Westminster, CO or Longmont, CO
Salary Range: $63,393 - $66,563 annually
This position has the opportunity to be based either the campus located in Longmont, CO (Boulder County Campus), or Westminster, CO (Westminster Campus).
Who We Are:
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day.
Job Summary:
Reporting to the Director of Talent Acquisition and Classification, you will provide strong leadership and mentorship to a team of Talent Acquisition Partners, ensuring equitable workload distribution and awareness of evolving policies
Serving as a subject matter expert on recruitment processes and the Applicant Tracking System (ATS), you will help ensure that consistent, compliant hiring practices are in place for APT, Faculty, Part-Time, and Student Employment jobs, while managing ATS configuration and conducting periodic audits to safeguard documentation and retention guidelines.
You will use data to identify bottlenecks, track progress toward key performance indicators, and drive continuous improvement, while staying current on emerging recruitment models to strengthen FRCC's talent strategy.
You will also identify learning opportunities and resources for Talent Acquisition Partners. Additionally, you will partner with the Talent Acquisition Team to develop resources for hiring managers and search committees, ensuring a smooth hand-off from recruitment to new hire integration. This role also represents FRCC at career fairs and community events to build strong talent pipelines.
Throughout this work, you will exemplify FRCC's core values, demonstrating integrity through recruitment compliance and confidentiality, promoting Inclusivity in hiring practices, strengthening community through partnerships and outreach, and advancing Innovation in tools, workflows, and recruitment strategy.
This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and may require occasional travel to all three FRCC campuses.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
Duties & Responsibilities:
Supervision & Team Leadership
Hire, mentor and support a team of Talent Acquisition Partners.
Supervise and mentor Talent Acquisition Partners, providing coaching and guidance to strengthen team performance and professional growth.
Monitor workload distribution to ensure timely completion of recruitment, ensuring TA Partners have the resources and feel adequately supported in their job.
Ensure TA Partners stay informed of new and changing policies or procedures that impact their work.
Recruitment Process & Systems Expertise
Serve as the subject matter expert on recruitment processes across full time, faculty, part-time, and student employment populations, ensuring consistent and compliant practices across employee types.
Act as a resource and expert on the Applicant Tracking System (ATS), supporting effective use of the platform across the talent acquisition team.
Conduct periodic audits of recruitment files and ATS records to ensure documentation accuracy and compliance readiness.
Manage ATS configuration, user permissions, and workflow settings to support evolving recruitment needs across employee types.
Data-Informed Decision Making & Continuous Improvement
Continuously evaluate and update recruitment workflows based on data and research, ensuring processes support the timely hiring of highly qualified employees whose values align with FRCC.
Analyze recruitment and hiring data to identify bottlenecks and process inefficiencies, implementing solutions to keep the team on track toward key performance indicators (KPIs).
Use data-informed insights to guide decisions related to employee performance and workflow processes, ensuring continuous improvement across the talent acquisition function.
Stay abreast of emerging recruitment models and industry best practices, recommending innovative approaches to strengthen FRCC's talent acquisition strategy.
Tools, Training and Resource Development
Equip Talent Acquisition Partners and hiring managers with the knowledge and skills needed to effectively utilize the ATS and follow best practices.
Support the development of job aids to standardize and simplify recruitment and hiring practices.
Help facilitate "Strategies for Effective Hiring" training for search committee members.
Talent Engagement & Transition
Ensure a smooth, well-coordinated hand-off from recruitment to new hire integration for new employees.
Help represent FRCC at career fairs and community events, promoting the college as an employer of choice and building talent pipelines.
Competencies/KSAs:
Talent Acquisition Expertise - Applies comprehensive knowledge of full cycle recruitment, candidate sourcing, applicant screening, selection practices, search committee processes, employment offers, onboarding transitions, and applicant tracking systems. Provides subject matter guidance and ensures recruitment practices are consistent, effective, and appropriate for varied position types and employment groups.
Strategic Thinking & Talent Planning - Anticipates evolving workforce needs and translates institutional priorities into forward looking talent plans. Uses recruitment data, labor market trends, succession considerations, and stakeholder insights to identify talent gaps, establish priorities, strengthen candidate pipelines, and recommend scalable approaches that position the College to meet both immediate and long term staffing needs.
Critical Thinking and Problem Solving - Analyzes complex recruitment and hiring challenges, identifies missing or conflicting information, evaluates potential implications, and develops practical, well reasoned solutions. Recognizes when an issue requires additional analysis, consultation, or escalation before it negatively affects a candidate, hiring department, or institutional objective.
Data Analysis and Interpretation - Interprets recruitment metrics, labor market information, hiring trends, workflow data, and performance indicators to evaluate recruitment effectiveness. Uses data to identify process barriers, capacity concerns, hiring disparities, and opportunities to improve recruitment outcomes and resource allocation.
Consultation and Stakeholder Management - Establishes productive working relationships with hiring managers, search committees, Talent Acquisition Partners, College leadership, and external partners. Assesses stakeholder needs, provides informed recommendations, clarifies roles and expectations, navigates competing perspectives, and maintains alignment throughout the recruitment and selection process.
Managerial Leadership - Establishes clear expectations, delegates responsibilities appropriately, monitors performance, provides developmental guidance, and holds team members accountable for results and follow through. Balances individual workloads, addresses performance concerns, supports professional growth, and builds the team’s capacity to meet departmental objectives.
Communication - Communicates effectively, complex recruitment policies, procedures, timelines, decisions, and expectations clearly to varied audiences. Listens actively, asks appropriate questions, synthesizes information, resolves misunderstandings, and adjusts communication based on the audience, circumstances, and sensitivity of the matter.
Project Management - Plans and coordinates multiple recruitment activities, team assignments, position requests, and departmental initiatives simultaneously. Establishes priorities, manages timelines, monitors team capacity, addresses workflow bottlenecks, and reallocates resources to maintain progress during high volume hiring periods.
Compliance Knowledge - Applies knowledge of employment laws, institutional policies, records requirements, confidentiality requirements, and established hiring procedures. Reviews recruitment activities and documentation for consistency and compliance, identifies potential risks, and determines when consultation with Employee Relations, Human Resources leadership, or legal counsel is appropriate.
Recruitment Practices - Applies knowledge of inclusive sourcing, accessible recruitment, structured evaluation methods, and consistent selection criteria. Identifies potential barriers within recruitment processes and helps hiring managers and search committees use job related, evidence based practices when evaluating candidates.
Organizational Agility - Adjusts recruitment priorities, workflows, timelines, and resource allocation in response to changing institutional needs, leadership direction, labor market conditions, and unexpected hiring demands. Maintains operational continuity and communicates necessary adjustments to affected stakeholders.
Attention to Detail - Reviews recruitment records, job postings, candidate materials, hiring documentation, applicant tracking system data, and offer information for accuracy and completeness. Identifies discrepancies and resolves them before they create delays, compliance concerns, or inaccurate employment actions.
Minimum Qualifications:
Associate’s degree in business or related field and four years of professional work experience with a focus on recruitment, talent acquisition or onboarding.
OR
Bachelor’s degree in business or related field and two years of professional work experience with a focus on recruitment, talent acquisition or onboarding.
AND
Demonstrated experience in a lead or supervisory role.
Demonstrated experience designing and tracking recruitment metrics and key performance indicators (e.g., time-to-fill, source effectiveness, pipeline conversion) .
Experience using data and reporting tools to inform strategic decisions, evaluate the effectiveness of recruitment practices, and recommend process enhancements.
Demonstrated experience identifying and leveraging appropriate sourcing channels and strategies for hard-to-fill, specialized, or niche positions.
Demonstrated experience evaluating and improving the employee and candidate experience.
Demonstrated experience developing and implementing onboarding strategies that ensure a smooth hand-off from recruitment to new hire integration and long-term retention.
Knowledge of how inclusive, equity-focused principles inform talent acquisition and onboarding practices, shaping a positive and welcoming employee experience.
Ability to lead cross-functional projects from planning through execution.
Preferred Qualifications:
Ability to communicate effectively in Spanish
Selection Process:
The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.
Position will remain open until filled with a priority deadline of October 1st.
This posting may be used to fill multiple or similar positions.
Application Procedures:
In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.
Additional Information/Benefits:
Salary Information : The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page .
Welcoming. Respectful. Inclusive. Together, we are FRCC.
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
NOTE: This is a non-code position. This position is not subject to collective bargaining.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Chief Procurement Officer for General Services (CPO-GS) is actively seeking a meticulous, detail-oriented, and organized problem-solver to regulate State agency procurements. As the State Purchasing Officer, you will play a crucial role in overseeing procurement processes, ensuring that all activities adhere to legal standards. This is an excellent opportunity to make a significant impact while ensuring compliance and efficiency in government purchasing.
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the Executive Ethics Commission (EEC), a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The State Purchasing Officer (SPO) exercises procurement authority on behalf of the CPO-GS by regulating the procurements conducted by their assigned agency, board, or commission. Appointed by the CPO to a five-year term, the SPO operates independently from the entities they oversee, ensuring compliant, ethical, and legal procurements. The SPO must possess procurement certification within 30 months of appointment. The CPO has adopted a career ladder that allows for consideration to be extended to applicants for Acting State Purchasing Officer or for entry-level procurement specialist based on qualifications and experience. This career ladder will allow qualified applicants an opportunity to join the CPO team while learning procurement processes in preparation for appointment to the role of SPO.
Required Education, Experience, and Skills
Bachelor's degree from an accredited college or university or an equivalent combination of degree or non-degree education and relevant professional experience.
Ability to effectively communicate complex information and ideas verbally and in writing, and to determine when each method is appropriate so others will understand.
Ability to identify issues and review related information to develop and evaluate options and implement solutions.
Skilled at using logic, reasoning, and critical thinking to identify the strengths and weaknesses of solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members and with the agencies we regulate.
Skilled in management of one's own time.
Preferred Education, Experience, and Skills
Three years experience in public administration, preferably with State government or in another regulatory environment.
Experience in private or public procurement.
Current certification by Universal Public Procurement Certification Council as a Certified Professional Procurement Buyer or Officer (CPPB or CPPO) or the Institute for Supply Management as Certified Professional in Supply Management (CPSM), Certified Professional in Supplier Diversity (CPSD), or Associate Professional in Supply Management for Students (APSM).
Experience using an enterprise resource planning (ERP) or electronic procurement system.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue the following paid benefit leave, prorated based on start date: 12 paid sick days, a minimum of 10 paid vacation days, 6 paid personal days, and be afforded 13 paid state holidays.
NOTE: This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.
Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Sep 17, 2026
Full time
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
NOTE: This is a non-code position. This position is not subject to collective bargaining.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Chief Procurement Officer for General Services (CPO-GS) is actively seeking a meticulous, detail-oriented, and organized problem-solver to regulate State agency procurements. As the State Purchasing Officer, you will play a crucial role in overseeing procurement processes, ensuring that all activities adhere to legal standards. This is an excellent opportunity to make a significant impact while ensuring compliance and efficiency in government purchasing.
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the Executive Ethics Commission (EEC), a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The State Purchasing Officer (SPO) exercises procurement authority on behalf of the CPO-GS by regulating the procurements conducted by their assigned agency, board, or commission. Appointed by the CPO to a five-year term, the SPO operates independently from the entities they oversee, ensuring compliant, ethical, and legal procurements. The SPO must possess procurement certification within 30 months of appointment. The CPO has adopted a career ladder that allows for consideration to be extended to applicants for Acting State Purchasing Officer or for entry-level procurement specialist based on qualifications and experience. This career ladder will allow qualified applicants an opportunity to join the CPO team while learning procurement processes in preparation for appointment to the role of SPO.
Required Education, Experience, and Skills
Bachelor's degree from an accredited college or university or an equivalent combination of degree or non-degree education and relevant professional experience.
Ability to effectively communicate complex information and ideas verbally and in writing, and to determine when each method is appropriate so others will understand.
Ability to identify issues and review related information to develop and evaluate options and implement solutions.
Skilled at using logic, reasoning, and critical thinking to identify the strengths and weaknesses of solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members and with the agencies we regulate.
Skilled in management of one's own time.
Preferred Education, Experience, and Skills
Three years experience in public administration, preferably with State government or in another regulatory environment.
Experience in private or public procurement.
Current certification by Universal Public Procurement Certification Council as a Certified Professional Procurement Buyer or Officer (CPPB or CPPO) or the Institute for Supply Management as Certified Professional in Supply Management (CPSM), Certified Professional in Supplier Diversity (CPSD), or Associate Professional in Supply Management for Students (APSM).
Experience using an enterprise resource planning (ERP) or electronic procurement system.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue the following paid benefit leave, prorated based on start date: 12 paid sick days, a minimum of 10 paid vacation days, 6 paid personal days, and be afforded 13 paid state holidays.
NOTE: This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.
Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Field Services Coordinator - PennWest California Campus
Pennsylvania Western University, California
Posting Number: S392P
Posting Text:
Job Title: Field Services Coordinator - PennWest California Campus
Type of Employment: Full Time
Bargaining Unit: SCUPA
Full-Time/Part-Time:
FLSA: Exempt
Salary Range: SUA 3 Pay Range 40
Position Classification:
Department: California Clinical Experience
Job Summary / Basic Function: The Field Services Coordinator, State and National Reporting in the College of Education, Arts and Humanities works closely with the Associate Dean of the College and the Office of Clinical Experiences staff, and all teacher education and related services programs to assist in PennWest California's field experience accreditation requirements. All professional developmentprograms with field experiences leading to PDE certificates in teaching, leadership, and other education related services areas are included. ESSENTIAL DUTIES:The Field Services Coordinator is solely responsible for securing suitable placements for all teacher education programs at PennWest California. The Coordinator provides overall leadership for all teacher field experiences including student teaching for education majors resulting in an estimated 750 school placements per year. Placements are arranged for a variety of school personnel candidates and program courses in the Fall, Winter, Spring, and Summer sessions of each academic year. These placements are enabled through articulated agreements with nearly 100 school districts and certified early childhood learning centers in our service area and throughout the Commonwealth.
The Coordinator provides leadership in developing and maintaining partnerships with schools, school districts, and professional development sites. Responsibilities include establishing new and maintaining current cooperative agreements with school districts, contacting school personnel to arrange placements for field students including student teachers, and creating and maintaining data based electronic systems.
The Coordinator uses Anthology, Access, and Excel in collecting placement, performance, and outcomes data. The Coordinator works with faculty members in the Department of Education to determine placement needs as they regard school settings, grade level, content area, days of the week, and times within each day. The Coordinator communicates effectively and clearly with students who are enrolled in courses requiring field placements. Additional data collection includes obtaining individual students' demographics and incidental data as required. The Coordinator works collaboratively with the Record Keeping Management Technician regarding students' clearances to monitor compliance before field and student teaching placements are made.
State and National Reporting duties include TIMS, AIMS, PEDS, PDE, Pearson's and ETS interaction and reporting for the University and compliance with Title II of the Higher Education Act of 1998. Title II mandates annual data collection and reporting about quality of teacher education and PRAXIS/PECT passing rates. The Coordinator maintains an understanding of national Title II law and state administrative guidelines.
The Coordinator supports the Associate Dean in maintaining data sets and provides the same to faculty, chairs, and other deans as appropriate. Data collection is ongoing and sources include extant data, student reports, cooperative school personnel reports and university faculty reports. Report writing based on the variety of questions posed and data collected and analyzed is an expected duty. This person works directly with the Associate Dean in the College of Education, Arts and Humanities and the Director of Clinical Experiences. The Coordinator must be flexible and able to adjust as needed.
FIELD SERVICES COORDINATOR DUTIES: In coordination with the Director of Clinical Experiences, work as a team to coordinate the processes and procedures with regard to clinical experiences across the 3 individual campuses and implement the processes and procedures at the PennWest California campus.
- Coordinate, facilitate, and ensure completion of all student teaching placements and all agreed upon field placements - Communicate with regional school administration and maintain relationships to ensure placement availability - Facilitate the articulation agreement process with participating school districts - Serve as liaison with cooperating teachers, administrators and other designated personnel in public and private schools and agencies in matters related to field experience and student teaching; - Coordinate the payment of stipends to cooperating teachers. - Resolve local campus student teacher and field related issues and infractions - Coordinate and implement training for supervisors and cooperating teachers - Develop and maintain regional partnership activities - Facilitate the meetings of advisory boards and councils - Review and provide appropriate input regarding students' clearances - Review and provide appropriate input regarding program admission applications and student teaching applications - Provide local recommendations to student teaching - Collaborate with teacher education departments and related services programs: Early Childhood and Elementary Education, Middle and Secondary Education, Special Education, and Educational Leadership and School Psychology and serve as liaison with students and faculty supervisors in matters related to field experience and student teaching.
STATE AND NATIONAL REPORTING DUTIES:Serve as an Approved Educator Preparation Program Certifying Officer for the University to approve educator certification applications through:
- Pennsylvania Department of Education Teacher Information Management System (TIMS) - West Virginia Department of Education Certification Portal - Out of state verification forms
Participate in authoring reports for PDE, CAEP and SPA's from the perspective of student teaching and field experiences and support departments in the same.Aid with data collection and report completion for
- Title II - PEDS - PDE - Annual report, Initial and Major Review - CAEP - Annual report and Self-study
OTHER DUTIES:
- Support and participate in the State System of Higher Education's Field Director's Forum & Southwestern PA Education Consortium to promote effective teaching practices, policies, and procedures for the state, and when necessary provide professional leadership for systematic educational reform; - Participate as an identified member of national AACTE and PAC-TE; - Collaborate with the Record Keeping Management Technician and Statistician II in the implementation and use of Anthology for use in verifying candidate performance and program completion; - Examine and verify data in the Educational Testing Services, Pearson and Title II interfaces; - Act as an expert resource regarding student inquiries for Praxis, PAPA & PECT (and other assessments); - Supervise the management tech, administrative assistants, clerk typist(s), graduate assistant(s), and student workers as necessary; - Perform other related duties as required.
Required Skills, Knowledge & Abilities:
Minimum of Education / TrainingRequired Education Summary:
- A Bachelor's Degree and a minimum of three years of experience in K-12 school systems is required - Strong knowledge of Pennsylvania Department of Education Teacher Certification - Knowledge and experience with Pennsylvania K-12 public school administration - Experience with Microsoft Office programs including Access - Ability to write and communicate effectively - Ability to extract and analyze data - Ability to work as a liaison for multiple academic departments and school districts on behalf of the College - Ability to travel locally and overnight occasionally for professional development conferences and PDE meetings
Preferred Qualifications:
- A Master's Degree - Knowledge of Praxis, PAPA & PECT (and other standardized assessments) - Experience Anthology
Physical Demands:
- Ability to sit for extended periods of time. - Requires sufficient hand, arm, and finger dexterity to write, operate a computer keyboard, and use standard office equipment. - Requires visual acuity to read words and numbers. - Requires sufficient speaking and auditory ability to communicate in person and over the phone. - Ability to occasionally stand, walk, and reach to retrieve work materials from overhead, waist, and ground level.
Work Location: California Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours: 8 am to 4 pm
Posting Date: 09/16/2026
Closing Date: 10/01/2026
Open Until Filled:
Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
To apply, please visit https://pennwest.peopleadmin.com/postings/3358
je-6a6df99d72f94a6293b71f843b802ab0
Sep 17, 2026
Full time
Field Services Coordinator - PennWest California Campus
Pennsylvania Western University, California
Posting Number: S392P
Posting Text:
Job Title: Field Services Coordinator - PennWest California Campus
Type of Employment: Full Time
Bargaining Unit: SCUPA
Full-Time/Part-Time:
FLSA: Exempt
Salary Range: SUA 3 Pay Range 40
Position Classification:
Department: California Clinical Experience
Job Summary / Basic Function: The Field Services Coordinator, State and National Reporting in the College of Education, Arts and Humanities works closely with the Associate Dean of the College and the Office of Clinical Experiences staff, and all teacher education and related services programs to assist in PennWest California's field experience accreditation requirements. All professional developmentprograms with field experiences leading to PDE certificates in teaching, leadership, and other education related services areas are included. ESSENTIAL DUTIES:The Field Services Coordinator is solely responsible for securing suitable placements for all teacher education programs at PennWest California. The Coordinator provides overall leadership for all teacher field experiences including student teaching for education majors resulting in an estimated 750 school placements per year. Placements are arranged for a variety of school personnel candidates and program courses in the Fall, Winter, Spring, and Summer sessions of each academic year. These placements are enabled through articulated agreements with nearly 100 school districts and certified early childhood learning centers in our service area and throughout the Commonwealth.
The Coordinator provides leadership in developing and maintaining partnerships with schools, school districts, and professional development sites. Responsibilities include establishing new and maintaining current cooperative agreements with school districts, contacting school personnel to arrange placements for field students including student teachers, and creating and maintaining data based electronic systems.
The Coordinator uses Anthology, Access, and Excel in collecting placement, performance, and outcomes data. The Coordinator works with faculty members in the Department of Education to determine placement needs as they regard school settings, grade level, content area, days of the week, and times within each day. The Coordinator communicates effectively and clearly with students who are enrolled in courses requiring field placements. Additional data collection includes obtaining individual students' demographics and incidental data as required. The Coordinator works collaboratively with the Record Keeping Management Technician regarding students' clearances to monitor compliance before field and student teaching placements are made.
State and National Reporting duties include TIMS, AIMS, PEDS, PDE, Pearson's and ETS interaction and reporting for the University and compliance with Title II of the Higher Education Act of 1998. Title II mandates annual data collection and reporting about quality of teacher education and PRAXIS/PECT passing rates. The Coordinator maintains an understanding of national Title II law and state administrative guidelines.
The Coordinator supports the Associate Dean in maintaining data sets and provides the same to faculty, chairs, and other deans as appropriate. Data collection is ongoing and sources include extant data, student reports, cooperative school personnel reports and university faculty reports. Report writing based on the variety of questions posed and data collected and analyzed is an expected duty. This person works directly with the Associate Dean in the College of Education, Arts and Humanities and the Director of Clinical Experiences. The Coordinator must be flexible and able to adjust as needed.
FIELD SERVICES COORDINATOR DUTIES: In coordination with the Director of Clinical Experiences, work as a team to coordinate the processes and procedures with regard to clinical experiences across the 3 individual campuses and implement the processes and procedures at the PennWest California campus.
- Coordinate, facilitate, and ensure completion of all student teaching placements and all agreed upon field placements - Communicate with regional school administration and maintain relationships to ensure placement availability - Facilitate the articulation agreement process with participating school districts - Serve as liaison with cooperating teachers, administrators and other designated personnel in public and private schools and agencies in matters related to field experience and student teaching; - Coordinate the payment of stipends to cooperating teachers. - Resolve local campus student teacher and field related issues and infractions - Coordinate and implement training for supervisors and cooperating teachers - Develop and maintain regional partnership activities - Facilitate the meetings of advisory boards and councils - Review and provide appropriate input regarding students' clearances - Review and provide appropriate input regarding program admission applications and student teaching applications - Provide local recommendations to student teaching - Collaborate with teacher education departments and related services programs: Early Childhood and Elementary Education, Middle and Secondary Education, Special Education, and Educational Leadership and School Psychology and serve as liaison with students and faculty supervisors in matters related to field experience and student teaching.
STATE AND NATIONAL REPORTING DUTIES:Serve as an Approved Educator Preparation Program Certifying Officer for the University to approve educator certification applications through:
- Pennsylvania Department of Education Teacher Information Management System (TIMS) - West Virginia Department of Education Certification Portal - Out of state verification forms
Participate in authoring reports for PDE, CAEP and SPA's from the perspective of student teaching and field experiences and support departments in the same.Aid with data collection and report completion for
- Title II - PEDS - PDE - Annual report, Initial and Major Review - CAEP - Annual report and Self-study
OTHER DUTIES:
- Support and participate in the State System of Higher Education's Field Director's Forum & Southwestern PA Education Consortium to promote effective teaching practices, policies, and procedures for the state, and when necessary provide professional leadership for systematic educational reform; - Participate as an identified member of national AACTE and PAC-TE; - Collaborate with the Record Keeping Management Technician and Statistician II in the implementation and use of Anthology for use in verifying candidate performance and program completion; - Examine and verify data in the Educational Testing Services, Pearson and Title II interfaces; - Act as an expert resource regarding student inquiries for Praxis, PAPA & PECT (and other assessments); - Supervise the management tech, administrative assistants, clerk typist(s), graduate assistant(s), and student workers as necessary; - Perform other related duties as required.
Required Skills, Knowledge & Abilities:
Minimum of Education / TrainingRequired Education Summary:
- A Bachelor's Degree and a minimum of three years of experience in K-12 school systems is required - Strong knowledge of Pennsylvania Department of Education Teacher Certification - Knowledge and experience with Pennsylvania K-12 public school administration - Experience with Microsoft Office programs including Access - Ability to write and communicate effectively - Ability to extract and analyze data - Ability to work as a liaison for multiple academic departments and school districts on behalf of the College - Ability to travel locally and overnight occasionally for professional development conferences and PDE meetings
Preferred Qualifications:
- A Master's Degree - Knowledge of Praxis, PAPA & PECT (and other standardized assessments) - Experience Anthology
Physical Demands:
- Ability to sit for extended periods of time. - Requires sufficient hand, arm, and finger dexterity to write, operate a computer keyboard, and use standard office equipment. - Requires visual acuity to read words and numbers. - Requires sufficient speaking and auditory ability to communicate in person and over the phone. - Ability to occasionally stand, walk, and reach to retrieve work materials from overhead, waist, and ground level.
Work Location: California Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours: 8 am to 4 pm
Posting Date: 09/16/2026
Closing Date: 10/01/2026
Open Until Filled:
Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
To apply, please visit https://pennwest.peopleadmin.com/postings/3358
je-6a6df99d72f94a6293b71f843b802ab0
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring an Enrollment Support Specialist (Administrative Assistant 2) within the Shorelands & Environmental Assistance Program .
Note: This is a project position that is funded until September 30, 2028. This position may be renewed depending on funding availability.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of two days per month is required in the office.
You may telework most of your work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by September 16, 2026.
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
This Enrollment Support Specialist position plays a key role in supporting Washington Conservation Corps (WCC) and advancing Ecology’s mission by ensuring that AmeriCorps members are enrolled, supported, and exited accurately and efficiently. In this role, you will independently manage high-volume administrative processes, maintain federally compliant member records, provide customer service to more than 350 members and staff, and deliver essential logistical and enrollment support to the WCC Section. You will contribute to daily operational continuity, uphold strict data accuracy standards, and serve as a primary resource for member enrollment procedures, file management, service hour reporting, and timekeeping review.
You will also support training, logistics, and administrative operations across the Section—including coordinating meetings, preparing materials, recording minutes, and assisting with major member events such as Orientation training. Your work ensures compliance with AmeriCorps requirements, maintains smooth program operations, and strengthens the WCC’s ability to deliver high-quality service, disaster response, and environmental restoration throughout Washington.
What you will do:
• Independently manage AmeriCorps enrollment and exit processes for approximately 600 member actions annually, ensuring accuracy, timeliness, and compliance with federal and state requirements. • Administer and maintain 300 member service files, ensuring complete, organized, and audit-ready records across multiple databases including My AmeriCorps, WCC SharePoint, and internal tracking systems. • Provide clear, professional customer service to WCC members, field supervisors, and program staff, triaging inquiries, resolving routine issues, and delivering guidance on enrollment, timekeeping, and administrative procedures. • Audit bi-weekly time accounting for half of the WCC Section, verify correct coding across more than 100 Master Index Codes, resolve discrepancies, and issue required timekeeping memos. • Lead the creation of member service hour summaries, reporting, and associated tracking functions to support Section operations and ensure accurate documentation for member completion and recognition. • Serve as a primary administrative support for the WCC Training and Logistics Team by coordinating meeting and training logistics, setting up audio/visual equipment, preparing and distributing materials, and presenting at Orientation training several times per year. • Prepare written correspondence—including external letters, internal memos, and batch-generated mail-merge documents—with a high level of accuracy, clarity, and professionalism. • Coordinate routine administrative tasks for the Section, including conference call setup, scheduling support, meeting minutes, mail distribution, and collaboration with SEA headquarters administrative staff. • Maintain organized electronic and paper records in accordance with agency retention policies; support agency readiness for audits and public records requests. • Work collaboratively with the WCC Administrative Team and SEA Program administrative staff, including participating in regular team meetings. • Apply sound judgment to determine when to act independently and when to seek guidance, demonstrating reliability, service focus, and adherence to agency policies and professional standards.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Three years of experience and/or education related to the duties of this position, which includes the following:
Enrollment and Records Management: Experience processing high-volume enrollment and exit actions, maintaining accurate member records, and following established procedures to meet compliance standards.
Timekeeping Review and Data Accuracy: Ability to examine time accounting information, identify discrepancies, apply correct codes, and ensure precise data entry across multiple systems.
Customer Service and Problem Resolution: Skilled in providing clear, timely, and professional assistance to internal staff, program members, and external clients, including resolving routine administrative issues.
Administrative Technology Proficiency: Competence using office software and databases to produce documents, manage information, and support operational workflows.
Information Organization and File Management: Ability to organize, track, and maintain electronic and paper records in accordance with retention policies and audit requirements.
Operational and Logistics Support: Experience coordinating meetings, preparing materials, managing schedules, and supporting routine administrative activities within a team environment.
Education: involving a major study in business administration, public administration or closely allied field.
Examples of how to qualify:
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
Special Requirements & Conditions of Employment:
Must possess and maintain a valid driver's license
Must successfully complete a background check, including Washington State criminal history, state motor vehicle records, Federal Sex Offender Registry, and FBI fingerprinting. Criminal history checks cover Washington State; if the candidate previously lived out of state, an additional check will be completed in that state. Background check results do not automatically disqualify a candidate but will be evaluated to determine their suitability for the position.
Desired Qualifications:
Proficiency using Microsoft Office (Word, Excel, Outlook), database systems, and basic Excel formulas to produce accurate documents and manage member data.
Ability to interpret and apply complex administrative procedures and regulations, including WCC and AmeriCorps enrollment standards.
Skill in organizing and maintaining electronic and paper records with precision to meet compliance and retention requirements.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Laura Schlabach at Laura.Schlabach@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining:This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Sep 10, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring an Enrollment Support Specialist (Administrative Assistant 2) within the Shorelands & Environmental Assistance Program .
Note: This is a project position that is funded until September 30, 2028. This position may be renewed depending on funding availability.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of two days per month is required in the office.
You may telework most of your work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by September 16, 2026.
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
This Enrollment Support Specialist position plays a key role in supporting Washington Conservation Corps (WCC) and advancing Ecology’s mission by ensuring that AmeriCorps members are enrolled, supported, and exited accurately and efficiently. In this role, you will independently manage high-volume administrative processes, maintain federally compliant member records, provide customer service to more than 350 members and staff, and deliver essential logistical and enrollment support to the WCC Section. You will contribute to daily operational continuity, uphold strict data accuracy standards, and serve as a primary resource for member enrollment procedures, file management, service hour reporting, and timekeeping review.
You will also support training, logistics, and administrative operations across the Section—including coordinating meetings, preparing materials, recording minutes, and assisting with major member events such as Orientation training. Your work ensures compliance with AmeriCorps requirements, maintains smooth program operations, and strengthens the WCC’s ability to deliver high-quality service, disaster response, and environmental restoration throughout Washington.
What you will do:
• Independently manage AmeriCorps enrollment and exit processes for approximately 600 member actions annually, ensuring accuracy, timeliness, and compliance with federal and state requirements. • Administer and maintain 300 member service files, ensuring complete, organized, and audit-ready records across multiple databases including My AmeriCorps, WCC SharePoint, and internal tracking systems. • Provide clear, professional customer service to WCC members, field supervisors, and program staff, triaging inquiries, resolving routine issues, and delivering guidance on enrollment, timekeeping, and administrative procedures. • Audit bi-weekly time accounting for half of the WCC Section, verify correct coding across more than 100 Master Index Codes, resolve discrepancies, and issue required timekeeping memos. • Lead the creation of member service hour summaries, reporting, and associated tracking functions to support Section operations and ensure accurate documentation for member completion and recognition. • Serve as a primary administrative support for the WCC Training and Logistics Team by coordinating meeting and training logistics, setting up audio/visual equipment, preparing and distributing materials, and presenting at Orientation training several times per year. • Prepare written correspondence—including external letters, internal memos, and batch-generated mail-merge documents—with a high level of accuracy, clarity, and professionalism. • Coordinate routine administrative tasks for the Section, including conference call setup, scheduling support, meeting minutes, mail distribution, and collaboration with SEA headquarters administrative staff. • Maintain organized electronic and paper records in accordance with agency retention policies; support agency readiness for audits and public records requests. • Work collaboratively with the WCC Administrative Team and SEA Program administrative staff, including participating in regular team meetings. • Apply sound judgment to determine when to act independently and when to seek guidance, demonstrating reliability, service focus, and adherence to agency policies and professional standards.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Three years of experience and/or education related to the duties of this position, which includes the following:
Enrollment and Records Management: Experience processing high-volume enrollment and exit actions, maintaining accurate member records, and following established procedures to meet compliance standards.
Timekeeping Review and Data Accuracy: Ability to examine time accounting information, identify discrepancies, apply correct codes, and ensure precise data entry across multiple systems.
Customer Service and Problem Resolution: Skilled in providing clear, timely, and professional assistance to internal staff, program members, and external clients, including resolving routine administrative issues.
Administrative Technology Proficiency: Competence using office software and databases to produce documents, manage information, and support operational workflows.
Information Organization and File Management: Ability to organize, track, and maintain electronic and paper records in accordance with retention policies and audit requirements.
Operational and Logistics Support: Experience coordinating meetings, preparing materials, managing schedules, and supporting routine administrative activities within a team environment.
Education: involving a major study in business administration, public administration or closely allied field.
Examples of how to qualify:
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
Special Requirements & Conditions of Employment:
Must possess and maintain a valid driver's license
Must successfully complete a background check, including Washington State criminal history, state motor vehicle records, Federal Sex Offender Registry, and FBI fingerprinting. Criminal history checks cover Washington State; if the candidate previously lived out of state, an additional check will be completed in that state. Background check results do not automatically disqualify a candidate but will be evaluated to determine their suitability for the position.
Desired Qualifications:
Proficiency using Microsoft Office (Word, Excel, Outlook), database systems, and basic Excel formulas to produce accurate documents and manage member data.
Ability to interpret and apply complex administrative procedures and regulations, including WCC and AmeriCorps enrollment standards.
Skill in organizing and maintaining electronic and paper records with precision to meet compliance and retention requirements.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Laura Schlabach at Laura.Schlabach@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining:This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Clerical Assistant 2
Pennsylvania Western University, California
Posting Number: S389P
Posting Text:
Job Title: Clerical Assistant 2
Type of Employment: Full Time
Bargaining Unit: AFSCME
Full-Time/Part-Time:
FLSA: Non-Exempt
Salary Range: $36,831 (Pay Scale Group 3, Level 1)
Position Classification:
Department: California Enrollment Management
Job Summary / Basic Function: This position supports the Admissions Marketing/Recruitment area of Enrollment Management and reports to the Director of Admissions Operations. Essential Duties include but not limited to:
60% Admissions Customer Relations/Service
- Monitor the Pennsylvania Western admissions email account - - Reply to and/or forward emails within the admissions@pennwest.edu account. - Manage admissions phone lines - - Help callers with their questions and/or forward calls to the appropriate person/department through warm transfers - Provide assistance to prospective students and applicants throughout the admissions funnel utilizing Slate and Banner. - Return voice messages and assist callers for all campuses. - SMS (text messages) - Respond to outreach student replies, assign unassigned messages to the appropriate counselor. - Greet and provide customer service to walk-in guests. - Assist in the Welcome Center and event coverage when needed (checking in students and registering using Slate).
40% Operational
- Prepare, organize and submit all application documents (electronic and/or hard copy) for processing. - Submit any application changes to processing. - Assist with the creation of admissions mailings, i.e. honors, scholarships, and acceptance packets. - Attach decision letters and scholarship letters to the students' records in Slate. - Defer Deposits upon Approvals. - Returned Mail flow Mail, Acceptance Packets, and Scholarship Letters. (Inactivate addresses/reach via text/email for updated mailing addresses. Resend packets and letters. Note Slate Records. - Input Inquiry Cards (RFI's) from Open Houses, College Fairs, Sports Recruits, emails, etc. - Provide support and guidance to student workers. - Monitor admissions recruitment print materials, products, and promotional items/update spreadsheet and reorder as needed.
Other duties as assigned.
Required Skills, Knowledge & Abilities:
- Knowledge of the use and functionality of Microsoft Office Suite software. - Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation. - Ability to use an alphanumeric keyboard. - Ability to proofread information for conformance with prescribed standards. - Ability to sort and file information. - Ability to perform mathematical calculations. - Ability to follow oral instructions. - Ability to read and understand written materials. - Ability to communicate effectively orally. - Ability to communicate effectively in writing. - Ability to establish and maintain effective working relationships.
Minimum of Education / TrainingRequired Education Summary:
- Six months as a Clerical Assistant 1 (Commonwealth title); or - Graduation from high school; or - An equivalent combination of experience and training.
Preferred Qualifications:
Physical Demands:
Work Location: California Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours: Monday - Friday 8 am to 4 pm
Posting Date: 08/28/2026
Closing Date: 09/12/2026
Open Until Filled:
Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
To apply, please visit https://pennwest.peopleadmin.com/postings/3342
je-cb9e719600b440a69fabd377fe6520b7
Sep 10, 2026
Full time
Clerical Assistant 2
Pennsylvania Western University, California
Posting Number: S389P
Posting Text:
Job Title: Clerical Assistant 2
Type of Employment: Full Time
Bargaining Unit: AFSCME
Full-Time/Part-Time:
FLSA: Non-Exempt
Salary Range: $36,831 (Pay Scale Group 3, Level 1)
Position Classification:
Department: California Enrollment Management
Job Summary / Basic Function: This position supports the Admissions Marketing/Recruitment area of Enrollment Management and reports to the Director of Admissions Operations. Essential Duties include but not limited to:
60% Admissions Customer Relations/Service
- Monitor the Pennsylvania Western admissions email account - - Reply to and/or forward emails within the admissions@pennwest.edu account. - Manage admissions phone lines - - Help callers with their questions and/or forward calls to the appropriate person/department through warm transfers - Provide assistance to prospective students and applicants throughout the admissions funnel utilizing Slate and Banner. - Return voice messages and assist callers for all campuses. - SMS (text messages) - Respond to outreach student replies, assign unassigned messages to the appropriate counselor. - Greet and provide customer service to walk-in guests. - Assist in the Welcome Center and event coverage when needed (checking in students and registering using Slate).
40% Operational
- Prepare, organize and submit all application documents (electronic and/or hard copy) for processing. - Submit any application changes to processing. - Assist with the creation of admissions mailings, i.e. honors, scholarships, and acceptance packets. - Attach decision letters and scholarship letters to the students' records in Slate. - Defer Deposits upon Approvals. - Returned Mail flow Mail, Acceptance Packets, and Scholarship Letters. (Inactivate addresses/reach via text/email for updated mailing addresses. Resend packets and letters. Note Slate Records. - Input Inquiry Cards (RFI's) from Open Houses, College Fairs, Sports Recruits, emails, etc. - Provide support and guidance to student workers. - Monitor admissions recruitment print materials, products, and promotional items/update spreadsheet and reorder as needed.
Other duties as assigned.
Required Skills, Knowledge & Abilities:
- Knowledge of the use and functionality of Microsoft Office Suite software. - Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation. - Ability to use an alphanumeric keyboard. - Ability to proofread information for conformance with prescribed standards. - Ability to sort and file information. - Ability to perform mathematical calculations. - Ability to follow oral instructions. - Ability to read and understand written materials. - Ability to communicate effectively orally. - Ability to communicate effectively in writing. - Ability to establish and maintain effective working relationships.
Minimum of Education / TrainingRequired Education Summary:
- Six months as a Clerical Assistant 1 (Commonwealth title); or - Graduation from high school; or - An equivalent combination of experience and training.
Preferred Qualifications:
Physical Demands:
Work Location: California Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours: Monday - Friday 8 am to 4 pm
Posting Date: 08/28/2026
Closing Date: 09/12/2026
Open Until Filled:
Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
To apply, please visit https://pennwest.peopleadmin.com/postings/3342
je-cb9e719600b440a69fabd377fe6520b7
