Oregon Health Authority
Oregon, this position is primarily remote.
Do you have experience developing, implementing, and providing oversight of policies and programs at the community, state, and/or national level that promote equity and inclusion and reduce disparities? Are you passionate about co-creating incentives to diversify the behavioral health workforce and expand capacity for culturally responsive care? We look forward to hearing from you!
This posting will be used to fill one (1) permanent, full-time position. The position is classified and is represented by a union.
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
This position serves as the subject matter expert and key policy advisor for all technical and policy matters.
The United We Heal policy analyst is responsible to formulate policy which was legislatively approved through House Bill 4002-33 from the 2024 Short Session. This analyst with be responsible to lead OHA’s implementation of UWH along with other appropriate analysts, in collaboration with the Behavioral Health Division, Health Policy and Analytics, OAFA, budget, and program integrity of the Oregon Health Authority. This position will assist with the development of MOU’s and selection of UWH providers. This position is responsible to draft language to update the Medicaid State Plan. This position will also write Oregon Administrative Rules for program eligibility and compliance requirements, becoming a subject matter expert related to the program and ensures that the UWH program fulfills legislative intent.
This position provides federal and state legislative analysis. Presenting information to OHA and Medicaid leadership regarding efforts to develop and maintain compliant policies. The position with develop methods to identify and analyze data to monitor and manage the UWH program more efficiently and effectively. Responsibilities include ensuring equitable access to quality services, reducing barriers to compliance, and mitigating compliance concerns. This work will result through collaboration with external partners including United we Heal Career Pathways, AFSCME, and behavioral health providers, in addition to internal partners.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you?
Monthly Salary Range: $5,747 - $8,831
We offer exceptional medical, vision and dental benefits packages
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there may be times that the work will need to be conducted at the primary work location, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Any combination of experience and education equivalent to seven years professional-level evaluative, analytical and planning work.
NOTE:
A degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program will substitute for some required experience:
An Associate’s Degree is equal to 18 months of experience.
A Bachelor's Degree is equal to three years of experience.
A Master’s Degree is equal to four years of experience.
A Doctorate Degree is equal to five years of experience.
Desired Attributes
Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid administration in Oregon, and experience in working with Community Mental Health Programs, Behavioral Health Service Providers, Coordinated Care Organizations or other managed care entities and their leadership to guide operations and policies.
Knowledge and understanding of the full continuum of behavioral health care, with specific understanding of the cross section between mental health, substance use disorder, community criminal legal system and systemic racism.
Demonstrates skills in the following areas:
Community and Partner Engagement
Legislative Coordination
Policy Advisement
Performance / Process / Quality Improvement
Systems and Organizational Improvement
Program Design, Implementation, and Evaluation
Data Synthesis, Analysis and Reporting
Contract Administration
Project Management
Expert level Technical Assistance
Strong Oral and Written Communication
How to apply:
Complete the online application at oregonjobs.org using job number REQ-162219
Deadline 8/5/24
Jul 26, 2024
Full time
Do you have experience developing, implementing, and providing oversight of policies and programs at the community, state, and/or national level that promote equity and inclusion and reduce disparities? Are you passionate about co-creating incentives to diversify the behavioral health workforce and expand capacity for culturally responsive care? We look forward to hearing from you!
This posting will be used to fill one (1) permanent, full-time position. The position is classified and is represented by a union.
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
This position serves as the subject matter expert and key policy advisor for all technical and policy matters.
The United We Heal policy analyst is responsible to formulate policy which was legislatively approved through House Bill 4002-33 from the 2024 Short Session. This analyst with be responsible to lead OHA’s implementation of UWH along with other appropriate analysts, in collaboration with the Behavioral Health Division, Health Policy and Analytics, OAFA, budget, and program integrity of the Oregon Health Authority. This position will assist with the development of MOU’s and selection of UWH providers. This position is responsible to draft language to update the Medicaid State Plan. This position will also write Oregon Administrative Rules for program eligibility and compliance requirements, becoming a subject matter expert related to the program and ensures that the UWH program fulfills legislative intent.
This position provides federal and state legislative analysis. Presenting information to OHA and Medicaid leadership regarding efforts to develop and maintain compliant policies. The position with develop methods to identify and analyze data to monitor and manage the UWH program more efficiently and effectively. Responsibilities include ensuring equitable access to quality services, reducing barriers to compliance, and mitigating compliance concerns. This work will result through collaboration with external partners including United we Heal Career Pathways, AFSCME, and behavioral health providers, in addition to internal partners.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you?
Monthly Salary Range: $5,747 - $8,831
We offer exceptional medical, vision and dental benefits packages
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there may be times that the work will need to be conducted at the primary work location, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Any combination of experience and education equivalent to seven years professional-level evaluative, analytical and planning work.
NOTE:
A degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program will substitute for some required experience:
An Associate’s Degree is equal to 18 months of experience.
A Bachelor's Degree is equal to three years of experience.
A Master’s Degree is equal to four years of experience.
A Doctorate Degree is equal to five years of experience.
Desired Attributes
Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid administration in Oregon, and experience in working with Community Mental Health Programs, Behavioral Health Service Providers, Coordinated Care Organizations or other managed care entities and their leadership to guide operations and policies.
Knowledge and understanding of the full continuum of behavioral health care, with specific understanding of the cross section between mental health, substance use disorder, community criminal legal system and systemic racism.
Demonstrates skills in the following areas:
Community and Partner Engagement
Legislative Coordination
Policy Advisement
Performance / Process / Quality Improvement
Systems and Organizational Improvement
Program Design, Implementation, and Evaluation
Data Synthesis, Analysis and Reporting
Contract Administration
Project Management
Expert level Technical Assistance
Strong Oral and Written Communication
How to apply:
Complete the online application at oregonjobs.org using job number REQ-162219
Deadline 8/5/24
Who We Are
At the Regional Food Bank of Oklahoma, our mission is to lead a network that provides nutritious food and pathways to self-sufficiency for people facing hunger. We believe everyone--of every race, gender, sexuality, age and income--deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to food security which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to remain on the front lines, along with our community-based partners, to provide nutritious food and resources for Oklahomans facing hunger.
Job Description
Are you a dynamic and passionate individual with a knack for building meaningful relationships? Join our team as a Development Officer, where you will play a crucial role in cultivating and securing vital support for our mission-driven organization.
As a Development Officer, you will be responsible for managing a caseload of up to 120 prospects and donors, nurturing relationships with both new and existing supporters. Your expertise in donor cultivation will be pivotal in soliciting and securing mid-level and major gifts from corporate donors, as well as gifts through various employee giving campaigns, including State Charitable, Federal Employee Giving and Heart of the City initiatives. If you are a proactive and relationship-driven professional with a passion for philanthropy and community engagement, we invite you to apply for the Development Officer position. Join us in making a significant impact and driving positive change through dedicated donor cultivation and engagement efforts.
A Day in the Life
Donor Prospect Cultivation:
Cultivating relationships with prospective and existing donors.
Managing a caseload of up to 120 prospects and donors.
Donor Solicitation:
Solicit and secure mid-level and major gifts from corporate donors.
Event Planning and Outreach:
Help with planning and development of major-gift fundraising campaigns, especially related to employee giving campaigns.
Conduct tours and ensure follow-up with each tour participant to build relationships.
Other Administrative Tasks:
Document new information for entry into the record database.
Capture donor interests, relationships, life events and information about capacity.
Jul 25, 2024
Full time
Who We Are
At the Regional Food Bank of Oklahoma, our mission is to lead a network that provides nutritious food and pathways to self-sufficiency for people facing hunger. We believe everyone--of every race, gender, sexuality, age and income--deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to food security which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to remain on the front lines, along with our community-based partners, to provide nutritious food and resources for Oklahomans facing hunger.
Job Description
Are you a dynamic and passionate individual with a knack for building meaningful relationships? Join our team as a Development Officer, where you will play a crucial role in cultivating and securing vital support for our mission-driven organization.
As a Development Officer, you will be responsible for managing a caseload of up to 120 prospects and donors, nurturing relationships with both new and existing supporters. Your expertise in donor cultivation will be pivotal in soliciting and securing mid-level and major gifts from corporate donors, as well as gifts through various employee giving campaigns, including State Charitable, Federal Employee Giving and Heart of the City initiatives. If you are a proactive and relationship-driven professional with a passion for philanthropy and community engagement, we invite you to apply for the Development Officer position. Join us in making a significant impact and driving positive change through dedicated donor cultivation and engagement efforts.
A Day in the Life
Donor Prospect Cultivation:
Cultivating relationships with prospective and existing donors.
Managing a caseload of up to 120 prospects and donors.
Donor Solicitation:
Solicit and secure mid-level and major gifts from corporate donors.
Event Planning and Outreach:
Help with planning and development of major-gift fundraising campaigns, especially related to employee giving campaigns.
Conduct tours and ensure follow-up with each tour participant to build relationships.
Other Administrative Tasks:
Document new information for entry into the record database.
Capture donor interests, relationships, life events and information about capacity.
Summary:
The Material Handler will work in a warehouse, records storage environment sorting, retrieving and filing records on behalf of our customer, the National Archives and Records Administration (NARA). This is a full-time position with a schedule of 6:00 AM-2:30 PM, Monday through Friday. The pay rate is $20.70 per hour with additional Health and Welfare funds to apply to the cost of benefits. The position offers a full range of benefits including medical, dental, vision, life insurance, vacation, sick leave and short-and long-term disability.
Required Qualifications:
Ability to perform in a labor-intensive environment.
Strong attention to detail.
Must be able to lift boxes up to 30 to 50 lbs. regularly.
Must be able to climb ladders to reach shelving up to 15 feet high.
Have the ability to pass a drug screen and a background check.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Locate containers or folders on shelving utilizing the location information listed on pull list or other provided reports. Containers/folders can be on floor or on shelving up to 15' high requiring the use of a pulpit ladder.
Remove containers from shelving, check for missing and/or charged out containers, verify that the pull list is accurate, mark pull list and report discrepancies where needed; initial and deliver documentation to POC.
Place containers or folders on streamliners in order, facing the same direction and with identifying numbers visible.
Move records to Designated Disposal Review Area.
Palletize Containers for Disposable Records label, stack, shrink wrap.
Confirm space requirements, load and transport records to assigned location, validate manifest and shelve non-disposable records that are being relocated, verify accuracy and inform Quality when inspection ready.
Retrieve batched requests. Sign-out batches in appropriate logbook, recording pertinent information relative to batch being processed and record start time.
Locate requested file/folder on reference request; search box, confirm if request is for a single or a multi-volume file, pull file(s), add pulled file marker, If file/document is not in box/file, report that it is "Not-in-File" or report that it is "Charged-Out." Audit folders and non-fulfilled references requests upon batch completion. Sign in completed batches in the appropriate logbook, recording time of completion. Clearly identify file/folders and stage for auditing; sign-in completed batches in the appropriate logbook, recording time of completion.
Retrieve documents from containers, prepare documents for scanning by removing fasteners and verify order. Verify hardware settings, resolution, and covert paper to digital images, verify image clarity by visual inspection, rescan problem images and return documents to containers. Report issues to POC where needed.
Use handheld mobile to complete basic data entry in spreadsheets, assist with box list creation, data verification and record daily project totals.
Work Conditions:
Work is primarily performed in a warehouse environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://blackfishfederal.applicantpro.com/jobs/3436576-446788.html
Jul 24, 2024
Full time
Summary:
The Material Handler will work in a warehouse, records storage environment sorting, retrieving and filing records on behalf of our customer, the National Archives and Records Administration (NARA). This is a full-time position with a schedule of 6:00 AM-2:30 PM, Monday through Friday. The pay rate is $20.70 per hour with additional Health and Welfare funds to apply to the cost of benefits. The position offers a full range of benefits including medical, dental, vision, life insurance, vacation, sick leave and short-and long-term disability.
Required Qualifications:
Ability to perform in a labor-intensive environment.
Strong attention to detail.
Must be able to lift boxes up to 30 to 50 lbs. regularly.
Must be able to climb ladders to reach shelving up to 15 feet high.
Have the ability to pass a drug screen and a background check.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Locate containers or folders on shelving utilizing the location information listed on pull list or other provided reports. Containers/folders can be on floor or on shelving up to 15' high requiring the use of a pulpit ladder.
Remove containers from shelving, check for missing and/or charged out containers, verify that the pull list is accurate, mark pull list and report discrepancies where needed; initial and deliver documentation to POC.
Place containers or folders on streamliners in order, facing the same direction and with identifying numbers visible.
Move records to Designated Disposal Review Area.
Palletize Containers for Disposable Records label, stack, shrink wrap.
Confirm space requirements, load and transport records to assigned location, validate manifest and shelve non-disposable records that are being relocated, verify accuracy and inform Quality when inspection ready.
Retrieve batched requests. Sign-out batches in appropriate logbook, recording pertinent information relative to batch being processed and record start time.
Locate requested file/folder on reference request; search box, confirm if request is for a single or a multi-volume file, pull file(s), add pulled file marker, If file/document is not in box/file, report that it is "Not-in-File" or report that it is "Charged-Out." Audit folders and non-fulfilled references requests upon batch completion. Sign in completed batches in the appropriate logbook, recording time of completion. Clearly identify file/folders and stage for auditing; sign-in completed batches in the appropriate logbook, recording time of completion.
Retrieve documents from containers, prepare documents for scanning by removing fasteners and verify order. Verify hardware settings, resolution, and covert paper to digital images, verify image clarity by visual inspection, rescan problem images and return documents to containers. Report issues to POC where needed.
Use handheld mobile to complete basic data entry in spreadsheets, assist with box list creation, data verification and record daily project totals.
Work Conditions:
Work is primarily performed in a warehouse environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://blackfishfederal.applicantpro.com/jobs/3436576-446788.html
Illinois Department of Human Services
401 S Clinton St, Chicago, IL, 60607
To apply, please submit your resume and cover letter via email to Shawna.Colwell@illinois.gov .
Work Location: Chicago, IL, US, 60607
Agency: Department of Human Services
Opening Date : 7/23/2023
Closing Date : 8/09/2023
Salary: Anticipated Salary: $10,600 - $11,200 per month ($127,000 - $134,400 per year)
County: Cook
Number of Vacancies : 1
DO NOT APPLY ONLINE
****A RESUME IS REQUIRED FOR THIS JOB POSTING****
A resume and cover letter should be submitted to the Agency contact listed below.
Posting Identification Number: 39491
Position Overview
The Illinois Department of Human Services (IDHS) Division of Substance Use Prevention and Recovery (SUPR) is in search of a dynamic leader who will serve as the Statewide Opioid Settlement Administrator (SOSA) and provide oversight to the Office of Opioid Settlement Administration (OOSA). This high-profile leadership position was created to ensure settlement funds are used in accordance with the State Overdose Action Plan, the settlement approved strategies, and that funds are allocated for recovery and treatment services in the state regions with the most urgent need. At a minimum, the successful candidate will possess strong organizational, project management, and communication skills, exemplary analytical skills as well as executive leadership experience in the field of substance use-disorder treatment, prevention and/or recovery support services or mental health administration. The SOSA is a key member of the IDHS and SUPR Senior Leadership Team.
Job Responsibilities
As designee for the Illinois Department of Human Services (IDHS), Division of Substance Use. Prevention and Recovery (SUPR), serves as the Statewide Opioid Settlement Administrator (SOSA).
Leads planning initiatives and seeks input and offers guidance to the Illinois Opioid Remediation Fund Advisory Board (IORAB).
Serves as spokesperson for Office of Opioid Settlement Administration with the Executive and Legislative staff of state and federal government in drafting proposals and/or amendments to existing statutes, laws, and regulations affecting Department programs.
Assists in program budget preparation and controls for IDHS/SUPR fiscal operations relative to Illinois Opioid Remediation State Trust Fund (IRF).
Serves as full-line supervisor.
Serves as a member of the Illinois Department of Human Services’ Senior Leadership Team.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires an advanced degree with coursework in a social or behavioral health sciences field.
Requires five (5) years of progressively responsible administrative leadership experience with strong organizational, management and communication skills and exemplary analytical skills.
Requires two (2) years of progressively responsible executive leadership experience in the field of substance use-disorder treatment, prevention and/or recovery support services or mental health administration which includes meeting deadlines with strong attention to detail, and the ability to utilize critical and analytical thinking skills while managing high-level, fast-moving projects and project management experience.
Requires two (2) years of professional experience creating, managing, and reviewing federal or state budgets for a public or private organization.
Requires two (2) years of professional experience providing administrative oversight in the research, application and reporting of federal grants and professional experience working with federal or state grant policies, procedures, and programs, in addition to professional experience working with federal grants requirements as outlined in 2CFR200.
Preferred Qualifications (in priority order)
Current Project Management Professional (PMP) Certification or Lean and Six Sigma Certification (Master Black Belt).
Conditions of Employment
Requires the ability to travel.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm
Administration/Leadership Work Location: 401 S Clinton St, Chicago, Illinois, 60607
Division of Substance Use Prevention and Recovery
Office of Opioid Settlement Administration
Administration
Agency Contact: Shawna.Colwell@illinois.gov Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility • 5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jul 23, 2024
Full time
To apply, please submit your resume and cover letter via email to Shawna.Colwell@illinois.gov .
Work Location: Chicago, IL, US, 60607
Agency: Department of Human Services
Opening Date : 7/23/2023
Closing Date : 8/09/2023
Salary: Anticipated Salary: $10,600 - $11,200 per month ($127,000 - $134,400 per year)
County: Cook
Number of Vacancies : 1
DO NOT APPLY ONLINE
****A RESUME IS REQUIRED FOR THIS JOB POSTING****
A resume and cover letter should be submitted to the Agency contact listed below.
Posting Identification Number: 39491
Position Overview
The Illinois Department of Human Services (IDHS) Division of Substance Use Prevention and Recovery (SUPR) is in search of a dynamic leader who will serve as the Statewide Opioid Settlement Administrator (SOSA) and provide oversight to the Office of Opioid Settlement Administration (OOSA). This high-profile leadership position was created to ensure settlement funds are used in accordance with the State Overdose Action Plan, the settlement approved strategies, and that funds are allocated for recovery and treatment services in the state regions with the most urgent need. At a minimum, the successful candidate will possess strong organizational, project management, and communication skills, exemplary analytical skills as well as executive leadership experience in the field of substance use-disorder treatment, prevention and/or recovery support services or mental health administration. The SOSA is a key member of the IDHS and SUPR Senior Leadership Team.
Job Responsibilities
As designee for the Illinois Department of Human Services (IDHS), Division of Substance Use. Prevention and Recovery (SUPR), serves as the Statewide Opioid Settlement Administrator (SOSA).
Leads planning initiatives and seeks input and offers guidance to the Illinois Opioid Remediation Fund Advisory Board (IORAB).
Serves as spokesperson for Office of Opioid Settlement Administration with the Executive and Legislative staff of state and federal government in drafting proposals and/or amendments to existing statutes, laws, and regulations affecting Department programs.
Assists in program budget preparation and controls for IDHS/SUPR fiscal operations relative to Illinois Opioid Remediation State Trust Fund (IRF).
Serves as full-line supervisor.
Serves as a member of the Illinois Department of Human Services’ Senior Leadership Team.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires an advanced degree with coursework in a social or behavioral health sciences field.
Requires five (5) years of progressively responsible administrative leadership experience with strong organizational, management and communication skills and exemplary analytical skills.
Requires two (2) years of progressively responsible executive leadership experience in the field of substance use-disorder treatment, prevention and/or recovery support services or mental health administration which includes meeting deadlines with strong attention to detail, and the ability to utilize critical and analytical thinking skills while managing high-level, fast-moving projects and project management experience.
Requires two (2) years of professional experience creating, managing, and reviewing federal or state budgets for a public or private organization.
Requires two (2) years of professional experience providing administrative oversight in the research, application and reporting of federal grants and professional experience working with federal or state grant policies, procedures, and programs, in addition to professional experience working with federal grants requirements as outlined in 2CFR200.
Preferred Qualifications (in priority order)
Current Project Management Professional (PMP) Certification or Lean and Six Sigma Certification (Master Black Belt).
Conditions of Employment
Requires the ability to travel.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm
Administration/Leadership Work Location: 401 S Clinton St, Chicago, Illinois, 60607
Division of Substance Use Prevention and Recovery
Office of Opioid Settlement Administration
Administration
Agency Contact: Shawna.Colwell@illinois.gov Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility • 5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Position Description: Responsible for performing data entry/analyst duties for the Financial Litigation Unit (FLU) in support of our customer, the United States Attorney's Office (USAO), in the Southern District of Florida.
Required Qualifications:
•High School diploma. •Experience with data entry and demonstrated ability to review and analyze data and information from multiple sources; establish case/project files; enter and retrieve data from databases; and manipulate, transfer, compute, and print information. •Possess or be able to obtain/maintain a Government Department of Justice (DOJ) Security Clearance. •This position requires U.S. Citizenship.
Preferred Qualifications:
•Undergraduate degree.
Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Answer telephone and refer callers to staff members or takes messages as appropriate. •Independently handle a caseload of special assessment (debt collection civil cases) and perform all data entry in those cases, including opening and closing the files in a computer database and posting payments in that database. •Review data (completeness of information and proper execution). •Extract data from database. •Obtain additional information from other investigative agencies/databases. •Reconcile inconsistencies. •Verify case files and case tracking systems. •Assure information is accurate and perform analytical computations necessary to process data. •Perform word processing relevant to case documentation. •Provide assistance in establishing and maintaining accurate criminal fine, penalty, single and joint restitution physical cases.
Non-Essential Functions:
•Performs other duties as needed.
Work Conditions:
•Work is performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal LLC is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Jul 23, 2024
Full time
Position Description: Responsible for performing data entry/analyst duties for the Financial Litigation Unit (FLU) in support of our customer, the United States Attorney's Office (USAO), in the Southern District of Florida.
Required Qualifications:
•High School diploma. •Experience with data entry and demonstrated ability to review and analyze data and information from multiple sources; establish case/project files; enter and retrieve data from databases; and manipulate, transfer, compute, and print information. •Possess or be able to obtain/maintain a Government Department of Justice (DOJ) Security Clearance. •This position requires U.S. Citizenship.
Preferred Qualifications:
•Undergraduate degree.
Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Answer telephone and refer callers to staff members or takes messages as appropriate. •Independently handle a caseload of special assessment (debt collection civil cases) and perform all data entry in those cases, including opening and closing the files in a computer database and posting payments in that database. •Review data (completeness of information and proper execution). •Extract data from database. •Obtain additional information from other investigative agencies/databases. •Reconcile inconsistencies. •Verify case files and case tracking systems. •Assure information is accurate and perform analytical computations necessary to process data. •Perform word processing relevant to case documentation. •Provide assistance in establishing and maintaining accurate criminal fine, penalty, single and joint restitution physical cases.
Non-Essential Functions:
•Performs other duties as needed.
Work Conditions:
•Work is performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal LLC is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Position description:
As a Biometrics Technician (BT), you will be responsible for supporting the mission of a government program. This position works as a part of a dynamic team of professionals assisting the United States Citizenship and Immigration (USCIS) Application Support Center (ASC) operations located at 3850 Colonial Blvd Suite 100, Fort Myers, FL 33966. This position is for a FULL-TIME team member. All required training will be provided to qualified candidates upon hiring. This team member may also be expected to provide back-up site supervision in the event that the regular supervisor is not available.
The current schedule for the full-time position is 7:45 a.m. - 4:15 p.m., Monday through Friday. The hourly rate is $16.20 . This team member is also eligible for our full benefits package as well as additional Health & Welfare money used towards the cost of benefits
Primary Responsibilities are:
Complete biometrics registration for applicants seeking legal immigration to the United States.
Ensure all who enter the ASC are approved applicants and visitors while providing both interior and exterior crowd control and assisting the staff in enforcing the rules and policies of the ASCs.
Provide front-line customer service as representatives of PAE and on behalf of the United States Government.
Highlights of Responsibilities:
It is expected that providing applicants with the highest level of customer service is primary in all responsibilities. This position must be able to work with the public, manage the applicants with sensitivity, and ensure the applicant is treated with respect as a customer of the USCIS ASC. Further, personnel must safeguard all areas where Personal Identifiable Information (PII) is vulnerable such as applicant's paperwork and identifications, and electronic biometric data.
Perform quality biometrics processing to include capturing electronic fingerprints, photographs, and signatures within established program-wide processing times.
Screen applicants entering the facility to ensure they have a valid appointment notice and identification allowing their entry into the ASC.
Utilize crowd control barriers (stanchions or rails) to ensure a safe and organized entry into the facility.
Visually inspect applicants and their belongings prior to allowing entry into the facility. During national pandemics or other health crisis, applicants may be asked questions about their status of illness and may be declined entry to the ASC per customer requirements.
Conducting periodic facility checks (both interior and exterior) reporting any concerns to the Site Supervisor to manage.
Assist the Site Supervisor and/or government Immigration Service Officer in calling local law enforcement or first responders when necessary.
Manage and complete with accuracy administrative paperwork such as tracking processing time for applicants, reconciliation paperwork of biometrics captured, assisting in maintaining a visitor control log for non-applicants entering the facility, signing off on facility checks and other administrative duties as needed.
Required Qualifications:
Must be able to obtain and maintain a government issued suitability clearance.
A High School Diploma or equivalent.
Must be able to speak and write in English.
Ability to stand upright on one's feet for scheduled shift duration, excluding meals and breaks.
Ability to hold and grasp applicant's hands to obtain quality fingerprints.
Ability to work in a high paced environment with the public.
Ability to type and use basic computer skills.
Successful completion of the biometrics training and become certified within sixty days.
Desired Skills:
Ability to speak a foreign language.
Work Environment:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
AMTIS Inc. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://amtisinc.applicantpro.com/jobs/3433385-873489.html
Jul 22, 2024
Full time
Position description:
As a Biometrics Technician (BT), you will be responsible for supporting the mission of a government program. This position works as a part of a dynamic team of professionals assisting the United States Citizenship and Immigration (USCIS) Application Support Center (ASC) operations located at 3850 Colonial Blvd Suite 100, Fort Myers, FL 33966. This position is for a FULL-TIME team member. All required training will be provided to qualified candidates upon hiring. This team member may also be expected to provide back-up site supervision in the event that the regular supervisor is not available.
The current schedule for the full-time position is 7:45 a.m. - 4:15 p.m., Monday through Friday. The hourly rate is $16.20 . This team member is also eligible for our full benefits package as well as additional Health & Welfare money used towards the cost of benefits
Primary Responsibilities are:
Complete biometrics registration for applicants seeking legal immigration to the United States.
Ensure all who enter the ASC are approved applicants and visitors while providing both interior and exterior crowd control and assisting the staff in enforcing the rules and policies of the ASCs.
Provide front-line customer service as representatives of PAE and on behalf of the United States Government.
Highlights of Responsibilities:
It is expected that providing applicants with the highest level of customer service is primary in all responsibilities. This position must be able to work with the public, manage the applicants with sensitivity, and ensure the applicant is treated with respect as a customer of the USCIS ASC. Further, personnel must safeguard all areas where Personal Identifiable Information (PII) is vulnerable such as applicant's paperwork and identifications, and electronic biometric data.
Perform quality biometrics processing to include capturing electronic fingerprints, photographs, and signatures within established program-wide processing times.
Screen applicants entering the facility to ensure they have a valid appointment notice and identification allowing their entry into the ASC.
Utilize crowd control barriers (stanchions or rails) to ensure a safe and organized entry into the facility.
Visually inspect applicants and their belongings prior to allowing entry into the facility. During national pandemics or other health crisis, applicants may be asked questions about their status of illness and may be declined entry to the ASC per customer requirements.
Conducting periodic facility checks (both interior and exterior) reporting any concerns to the Site Supervisor to manage.
Assist the Site Supervisor and/or government Immigration Service Officer in calling local law enforcement or first responders when necessary.
Manage and complete with accuracy administrative paperwork such as tracking processing time for applicants, reconciliation paperwork of biometrics captured, assisting in maintaining a visitor control log for non-applicants entering the facility, signing off on facility checks and other administrative duties as needed.
Required Qualifications:
Must be able to obtain and maintain a government issued suitability clearance.
A High School Diploma or equivalent.
Must be able to speak and write in English.
Ability to stand upright on one's feet for scheduled shift duration, excluding meals and breaks.
Ability to hold and grasp applicant's hands to obtain quality fingerprints.
Ability to work in a high paced environment with the public.
Ability to type and use basic computer skills.
Successful completion of the biometrics training and become certified within sixty days.
Desired Skills:
Ability to speak a foreign language.
Work Environment:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
AMTIS Inc. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://amtisinc.applicantpro.com/jobs/3433385-873489.html
Illinois Department of Human Services
SPRINGFIELD, IL.
Location: Springfield, IL, US, 62762
Job Requisition ID: 37089
Agency : Department of Human Services
Closing Date/Time: 07/30/2024 Salary: Anticipated Salary: $7,966 - $10,000 per month ($95,592 - $120,000 per year) Job Type: Salaried County: Sangamon Number of Vacancies: 1
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Position Overview
The Office of Legislative Affairs is seeking to hire a service oriented and organized individual to serve as the agency’s Constituent Services Manager. The Constituent Services Manager will manage constituent and legislative inquiries regarding services provided by the Department of Human Services, including, but not limited to, public assistance, mental health, and developmental disabilities services.
Job Responsibilities
Manages constituent and legislative inquiries regarding services provided by the Department of Human Services.
Establishes priorities of assignments.
Independently responds to telephone inquiries regarding constituent requests, problems and/or complaints involving services provided by the Department, which requires an extensive knowledge of the department’s operations, functions and goals, personnel and organizational structure of the department to effectively determine a satisfactory resolution.
Serves as an expert resource person for statutory references, legislative documents, policies and procedures and information regarding the Department’s programs and services.
Liaises with members of the Executive and Legislative branches of state government, other code agencies, interest and advocacy organizations, and the public.
Serves as full-line supervisor.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.
Preferred Qualifications
One (1) year of professional experience managing constituent and legislative inquiries for services such as public assistance or other human services for a public or private organization.
Three (3) years professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking multiple projects.
Three (3) years of professional experience managing customer-oriented related issues and concerns.
Three (3) years of professional experience monitoring and resolving individuals’ inquiries situations of a sensitive nature for a public or private organization.
Three (3) years of professional experience communicating in oral and written form with potentially difficult individuals.
Two (2) years of professional experience working with federal, state, and local laws and regulations relative to issues such as to public assistance, mental health, and developmental disability related issues.
Two (2) years of professional legislative experience working for a private or public organization.
Two (2) years of professional supervisory experience.
Work Hours: Mon - Fri, 8:30am - 5:00pm Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Office of Legislative Affairs
Constituent Services
Springfield/Sangamon County Agency Contact: DHS.HiringUnit@Illinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: •A Pension Program •Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance •3 Paid Personal Business Days annually •12 Paid Sick Days annually (Sick days carry over from year to year) •10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) •13 Paid Holidays annually, 14 on even numbered years •Flexible Work Schedules (when available dependent upon position) •12 Weeks Paid Parental Leave •Deferred Compensation Program - A supplemental retirement plan •Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent CareAssistance Plan (DCAP) •GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans •5% Salary Differential for Bilingual Positions •Commuter Savings Program (Chicago only) These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Jul 22, 2024
Full time
Location: Springfield, IL, US, 62762
Job Requisition ID: 37089
Agency : Department of Human Services
Closing Date/Time: 07/30/2024 Salary: Anticipated Salary: $7,966 - $10,000 per month ($95,592 - $120,000 per year) Job Type: Salaried County: Sangamon Number of Vacancies: 1
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Position Overview
The Office of Legislative Affairs is seeking to hire a service oriented and organized individual to serve as the agency’s Constituent Services Manager. The Constituent Services Manager will manage constituent and legislative inquiries regarding services provided by the Department of Human Services, including, but not limited to, public assistance, mental health, and developmental disabilities services.
Job Responsibilities
Manages constituent and legislative inquiries regarding services provided by the Department of Human Services.
Establishes priorities of assignments.
Independently responds to telephone inquiries regarding constituent requests, problems and/or complaints involving services provided by the Department, which requires an extensive knowledge of the department’s operations, functions and goals, personnel and organizational structure of the department to effectively determine a satisfactory resolution.
Serves as an expert resource person for statutory references, legislative documents, policies and procedures and information regarding the Department’s programs and services.
Liaises with members of the Executive and Legislative branches of state government, other code agencies, interest and advocacy organizations, and the public.
Serves as full-line supervisor.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.
Preferred Qualifications
One (1) year of professional experience managing constituent and legislative inquiries for services such as public assistance or other human services for a public or private organization.
Three (3) years professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking multiple projects.
Three (3) years of professional experience managing customer-oriented related issues and concerns.
Three (3) years of professional experience monitoring and resolving individuals’ inquiries situations of a sensitive nature for a public or private organization.
Three (3) years of professional experience communicating in oral and written form with potentially difficult individuals.
Two (2) years of professional experience working with federal, state, and local laws and regulations relative to issues such as to public assistance, mental health, and developmental disability related issues.
Two (2) years of professional legislative experience working for a private or public organization.
Two (2) years of professional supervisory experience.
Work Hours: Mon - Fri, 8:30am - 5:00pm Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Office of Legislative Affairs
Constituent Services
Springfield/Sangamon County Agency Contact: DHS.HiringUnit@Illinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: •A Pension Program •Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance •3 Paid Personal Business Days annually •12 Paid Sick Days annually (Sick days carry over from year to year) •10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) •13 Paid Holidays annually, 14 on even numbered years •Flexible Work Schedules (when available dependent upon position) •12 Weeks Paid Parental Leave •Deferred Compensation Program - A supplemental retirement plan •Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent CareAssistance Plan (DCAP) •GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans •5% Salary Differential for Bilingual Positions •Commuter Savings Program (Chicago only) These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Hospital Chief Executive Officer (SPSA Option 6 Health & Human Services) - # 39377
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/39377/
Agency : Department of Human Services
Location: Joliet, IL, US, 60436
Job Requisition ID: 39377
Opening Date: 07/10/2024
Closing Date: 08/09/2024
Posting ID: 39377
Salary: Anticipated Salary: $8,825 - $12,347 per month ($105,900 - $148,164 per year)
Job Type: Salaried Full Time
County: Will
Number of Vacancies: 1
Plan/BU: None
***MUST APPLY ONLINE - A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV) , a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Position Overview
The Division of Mental Health is seeking to hire an energetic, self-motivated professional to fill the Hospital Chief Executive Officer (CEO) for the Joliet Inpatient Treatment Center (JITC) located in Joliet, Illinois. This position will provide leadership and oversight of the services provided at the facility. The incumbent will direct, review and enforce standards of care and treatment for patients receiving Mental Health services. Provides input to Fiscal Management staff on matters involving the development and management of the Mental Health part of the annual budget.
Job Responsibilities
Serves as the Hospital Chief Executive Officer (CEO) of the Joliet Inpatient Treatment Center (JITC) Mental Health (MH) units.
Directs, reviews, and enforces standards of care and treatment for patients receiving Mental Health services at JITC.
Provides input to Fiscal Management staff on matters involving the development and management of the MH part of the annual budget.
Serves as primary authority for the MH units.
Serves as full-line supervisor.
Performs other duties as required or assigned which are reasonably within the scope the duties enumerated above.
Minimum Qualifications
Requires a Master’s Degree in a health or human services related field.
Requires four (4) years of progressively responsible administrative experience in the administration of a social services department, organization, facility, or hospital.
Preferred Qualifications (in priority order)
Five (5) years of professional experience organizing, administering and evaluating ongoing services in a multi-disciplinary operation.
Five (5) years of professional experience interacting with and communicating in oral and written form with internal and external stakeholders.
Three (3) years of professional supervisory experience, assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, preparing and signing performance evaluations and approving time off.
Three (3) years of professional experience developing and interpreting policies and procedures for a public or private organization.
Two (2) years of professional experience working with Federal and State standards and regulations relative to in-patient care and treatment programs.
Two (2) years of professional experience developing strategic plans, long and short-term goals for residential treatment program.
Conditions of Employment
Requires the ability to serve on-call after business hours, weekends on holidays on a rotation basis.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDOC background check.
Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:00pm
Administration Work Location: 2848 McDonough St, Joliet, Illinois, 60436
Division of Mental Health
Joliet Inpatient Treatment Center (JITC)
Administration Agency Contact: DHS.HiringUnit@Illinois.gov Job Family: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Jul 22, 2024
Full time
Hospital Chief Executive Officer (SPSA Option 6 Health & Human Services) - # 39377
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/39377/
Agency : Department of Human Services
Location: Joliet, IL, US, 60436
Job Requisition ID: 39377
Opening Date: 07/10/2024
Closing Date: 08/09/2024
Posting ID: 39377
Salary: Anticipated Salary: $8,825 - $12,347 per month ($105,900 - $148,164 per year)
Job Type: Salaried Full Time
County: Will
Number of Vacancies: 1
Plan/BU: None
***MUST APPLY ONLINE - A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV) , a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Position Overview
The Division of Mental Health is seeking to hire an energetic, self-motivated professional to fill the Hospital Chief Executive Officer (CEO) for the Joliet Inpatient Treatment Center (JITC) located in Joliet, Illinois. This position will provide leadership and oversight of the services provided at the facility. The incumbent will direct, review and enforce standards of care and treatment for patients receiving Mental Health services. Provides input to Fiscal Management staff on matters involving the development and management of the Mental Health part of the annual budget.
Job Responsibilities
Serves as the Hospital Chief Executive Officer (CEO) of the Joliet Inpatient Treatment Center (JITC) Mental Health (MH) units.
Directs, reviews, and enforces standards of care and treatment for patients receiving Mental Health services at JITC.
Provides input to Fiscal Management staff on matters involving the development and management of the MH part of the annual budget.
Serves as primary authority for the MH units.
Serves as full-line supervisor.
Performs other duties as required or assigned which are reasonably within the scope the duties enumerated above.
Minimum Qualifications
Requires a Master’s Degree in a health or human services related field.
Requires four (4) years of progressively responsible administrative experience in the administration of a social services department, organization, facility, or hospital.
Preferred Qualifications (in priority order)
Five (5) years of professional experience organizing, administering and evaluating ongoing services in a multi-disciplinary operation.
Five (5) years of professional experience interacting with and communicating in oral and written form with internal and external stakeholders.
Three (3) years of professional supervisory experience, assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, preparing and signing performance evaluations and approving time off.
Three (3) years of professional experience developing and interpreting policies and procedures for a public or private organization.
Two (2) years of professional experience working with Federal and State standards and regulations relative to in-patient care and treatment programs.
Two (2) years of professional experience developing strategic plans, long and short-term goals for residential treatment program.
Conditions of Employment
Requires the ability to serve on-call after business hours, weekends on holidays on a rotation basis.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDOC background check.
Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:00pm
Administration Work Location: 2848 McDonough St, Joliet, Illinois, 60436
Division of Mental Health
Joliet Inpatient Treatment Center (JITC)
Administration Agency Contact: DHS.HiringUnit@Illinois.gov Job Family: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Leading Real Estate Companies of the World
Chicago, IL
The Programs and Partnerships Specialist is responsible for supporting the Solutions Group and Learning and Development departments, reporting to the Chief Legal Officer & EVP of Industry & Learning. This role is perfect for candidates who enjoy working independently, handling a wide variety of tasks, and providing high-touch customer service.
This job is based in our Chicago HQ where we offer a hybrid work schedule.
Key responsibilities:
General Administration
Fielding and coordinating member- and vendor-related incoming and outbound emails.
Calendaring and coordinating events and meetings
Appointment/calendar and travel management for CLO
Assisting with marketing materials – editing templates, drafting emails, etc.
Learning and Development Department
Provide administrative support for all LeadingRE learning programs, including help desk inquires
Conduct administrative duties related to LeadingRE live and virtual events
Provide administrative support for all LeadingRE learning-based programming (Maestro, Inclusivity & Diversity Intensive, S.W.A.T. Training, Teams Mastermind, Sales Manager Bootcamp, Career Gold, and other programs as may be developed from time to time.)
In collaboration with the Events team, assist with Events-related content, speaker management, and website maintenance
Collaborate with the Senior Learning & Development Specialist to provide administrative and coordination support for the company’s online learning platform
Other duties as assigned
Sales and Partnerships Department
Assist with social media campaigns – posting and pulling analytics
Manage email campaigns, vendor communications, and cross-departmental communications about the Solutions Group program
Implement processes (including the use of Salesforce) to ensure robust analytics, tracking, and records
Onboard/offboard Solutions Group partners and assist in the fulfillment of Solutions Group partner benefits
Ensure meticulous contract management
In collaboration with the Events team, track and manage sponsorship packages and communication to sponsors, and assist in the fulfillment of conference sponsorship benefits
Maintain client lists
Other duties as assigned
Requirements
Intellectual curiosity, strong interpersonal skills, and the ability to work independently
Ability to multi-task and prioritize activities
Ability to work autonomously with minimal direction
Creative problem-solving and critical-thinking skills
Strong written and verbal communication skills
Technical proficiency with Microsoft Office Suite
Basic proficiency in one or more of the following: Photoshop, InDesign, Adobe products suite
Excellent written and verbal communication skills
Strong attention to detail
Excellent organization skills
Ability to thrive in a fast-paced, matrixed environment while working work effectively with all levels of management, and across all network membership brokers’ offices and users
Education and Experience
Bachelor’s degree preferred or 3+ years of equivalent experience
Previous administrative and/or customer service experience required
Travel may be required
Jul 22, 2024
Full time
The Programs and Partnerships Specialist is responsible for supporting the Solutions Group and Learning and Development departments, reporting to the Chief Legal Officer & EVP of Industry & Learning. This role is perfect for candidates who enjoy working independently, handling a wide variety of tasks, and providing high-touch customer service.
This job is based in our Chicago HQ where we offer a hybrid work schedule.
Key responsibilities:
General Administration
Fielding and coordinating member- and vendor-related incoming and outbound emails.
Calendaring and coordinating events and meetings
Appointment/calendar and travel management for CLO
Assisting with marketing materials – editing templates, drafting emails, etc.
Learning and Development Department
Provide administrative support for all LeadingRE learning programs, including help desk inquires
Conduct administrative duties related to LeadingRE live and virtual events
Provide administrative support for all LeadingRE learning-based programming (Maestro, Inclusivity & Diversity Intensive, S.W.A.T. Training, Teams Mastermind, Sales Manager Bootcamp, Career Gold, and other programs as may be developed from time to time.)
In collaboration with the Events team, assist with Events-related content, speaker management, and website maintenance
Collaborate with the Senior Learning & Development Specialist to provide administrative and coordination support for the company’s online learning platform
Other duties as assigned
Sales and Partnerships Department
Assist with social media campaigns – posting and pulling analytics
Manage email campaigns, vendor communications, and cross-departmental communications about the Solutions Group program
Implement processes (including the use of Salesforce) to ensure robust analytics, tracking, and records
Onboard/offboard Solutions Group partners and assist in the fulfillment of Solutions Group partner benefits
Ensure meticulous contract management
In collaboration with the Events team, track and manage sponsorship packages and communication to sponsors, and assist in the fulfillment of conference sponsorship benefits
Maintain client lists
Other duties as assigned
Requirements
Intellectual curiosity, strong interpersonal skills, and the ability to work independently
Ability to multi-task and prioritize activities
Ability to work autonomously with minimal direction
Creative problem-solving and critical-thinking skills
Strong written and verbal communication skills
Technical proficiency with Microsoft Office Suite
Basic proficiency in one or more of the following: Photoshop, InDesign, Adobe products suite
Excellent written and verbal communication skills
Strong attention to detail
Excellent organization skills
Ability to thrive in a fast-paced, matrixed environment while working work effectively with all levels of management, and across all network membership brokers’ offices and users
Education and Experience
Bachelor’s degree preferred or 3+ years of equivalent experience
Previous administrative and/or customer service experience required
Travel may be required
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
11 Paid Holidays
4 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.60 - $28.43 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the Enrollment & Eligibility Manager, and in accordance with HRSA contract requirements, the Enrollment Specialist I assists clients, either directly or through referral, with enrollment/re-enrollment in Covered CA, Medi-Cal, Medicare, and MHLA, as well as with the process of accessing Public Benefits.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Screen clients using PointCare for eligibility in and assist with enrollment/re-enrollment in Covered CA, Medi-Cal, Medicare, MHLA, commercial products, Ryan White, ADAP, and PrEP-AP as well as with the process of accessing Public Benefits.
Serve as the APLA Health & Wellness point of contact for addressing issues related to health plans that are part of independent physicians associations (IPAs) that APLAHW contracts with, including, but not limited to Health Care LA IPA and Regal Medical Group.
Documents contacts and maintains files, utilizing Point Care for enrollment allowing them to accurately qualify and enroll patients into coverage, faster.
Stays current with APLA Health programs.
Follow up to verify the status of enrollment applications and assist clients who are experiencing problems.
Complete a comprehensive benefits and qualified health insurance assessment for each client.
Maintain and update all client records via eClinicalWorks electronic health record system and reviews to verify and ensure data entered are accurate.
Answer and respond to incoming telephone calls and emails regarding eligibility in qualified health plans and Public Benefits according to agency policy.
Describe what a summary of benefits document is and where to locate a summary of benefits. Explain where to find information about provider networks.
Collaborate with other programs at APLA Health & Wellness and other service organizations to facilitate the provision of services.
Maintain an extensive awareness of client resources, both agency-wide and Federally Qualified community based healthcare organization (FQHC).
Prepare reports and client records as required to meet APLA Health & Wellness, city, state, and federal program requirements.
Follow agency policies and maintain agency standards with regards to client confidentiality and HIPAA compliance.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
A high school diploma and 1 year experience in benefits enrollment. Must be trained as a Medi-Cal Enroller, Covered CA Certified Enrollment Counselor (CEC) and ADAP/OA HIPP/PrEP-AP Enroller or acquire these certifications within six (6) months of hire. A proficiency in writing, proofreading and grammar skills is important, as well as interpersonal customer service skills. Bilingual Spanish/English required.
Knowledge of:
Interviewing and assessment techniques; vocational rehabilitation and/or related occupational fields, knowledge of word processing and eClinicalWorks electronic health records data entry; HIV disease and related chronic illness and disability issues; comprehensive understanding of public benefits programs and policies; qualified health plans, including, but not limited to Covered CA, Medi-Cal, Medicare, My Health LA, and Ryan White. Must have knowledge of the healthcare field.
Ability to:
Work under minimal supervision; assess psychosocial and occupational/vocational needs; utilize agency and community resources; communicate effectively (orally and in writing) in both one-on-one and public settings; respond with empathy to the needs of clients, staff and volunteers; participate as a member of a team operating in a diverse, multi-cultural environment.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work under minimal supervision; assess psychosocial and occupational/vocational needs; utilize agency and community resources; communicate effectively (orally and in writing) in both one-on-one and public settings; respond with empathy to the needs of clients, staff and volunteers; participate as a member of a team operating in a diverse, multi-cultural environment.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 Vaccination and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Jul 19, 2024
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
11 Paid Holidays
4 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.60 - $28.43 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the Enrollment & Eligibility Manager, and in accordance with HRSA contract requirements, the Enrollment Specialist I assists clients, either directly or through referral, with enrollment/re-enrollment in Covered CA, Medi-Cal, Medicare, and MHLA, as well as with the process of accessing Public Benefits.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Screen clients using PointCare for eligibility in and assist with enrollment/re-enrollment in Covered CA, Medi-Cal, Medicare, MHLA, commercial products, Ryan White, ADAP, and PrEP-AP as well as with the process of accessing Public Benefits.
Serve as the APLA Health & Wellness point of contact for addressing issues related to health plans that are part of independent physicians associations (IPAs) that APLAHW contracts with, including, but not limited to Health Care LA IPA and Regal Medical Group.
Documents contacts and maintains files, utilizing Point Care for enrollment allowing them to accurately qualify and enroll patients into coverage, faster.
Stays current with APLA Health programs.
Follow up to verify the status of enrollment applications and assist clients who are experiencing problems.
Complete a comprehensive benefits and qualified health insurance assessment for each client.
Maintain and update all client records via eClinicalWorks electronic health record system and reviews to verify and ensure data entered are accurate.
Answer and respond to incoming telephone calls and emails regarding eligibility in qualified health plans and Public Benefits according to agency policy.
Describe what a summary of benefits document is and where to locate a summary of benefits. Explain where to find information about provider networks.
Collaborate with other programs at APLA Health & Wellness and other service organizations to facilitate the provision of services.
Maintain an extensive awareness of client resources, both agency-wide and Federally Qualified community based healthcare organization (FQHC).
Prepare reports and client records as required to meet APLA Health & Wellness, city, state, and federal program requirements.
Follow agency policies and maintain agency standards with regards to client confidentiality and HIPAA compliance.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
A high school diploma and 1 year experience in benefits enrollment. Must be trained as a Medi-Cal Enroller, Covered CA Certified Enrollment Counselor (CEC) and ADAP/OA HIPP/PrEP-AP Enroller or acquire these certifications within six (6) months of hire. A proficiency in writing, proofreading and grammar skills is important, as well as interpersonal customer service skills. Bilingual Spanish/English required.
Knowledge of:
Interviewing and assessment techniques; vocational rehabilitation and/or related occupational fields, knowledge of word processing and eClinicalWorks electronic health records data entry; HIV disease and related chronic illness and disability issues; comprehensive understanding of public benefits programs and policies; qualified health plans, including, but not limited to Covered CA, Medi-Cal, Medicare, My Health LA, and Ryan White. Must have knowledge of the healthcare field.
Ability to:
Work under minimal supervision; assess psychosocial and occupational/vocational needs; utilize agency and community resources; communicate effectively (orally and in writing) in both one-on-one and public settings; respond with empathy to the needs of clients, staff and volunteers; participate as a member of a team operating in a diverse, multi-cultural environment.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work under minimal supervision; assess psychosocial and occupational/vocational needs; utilize agency and community resources; communicate effectively (orally and in writing) in both one-on-one and public settings; respond with empathy to the needs of clients, staff and volunteers; participate as a member of a team operating in a diverse, multi-cultural environment.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 Vaccination and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Position Summary
Hope House Colorado (HHC) is hiring a Business Manager (BM). As the BM, you will be responsible for the daily operational management of the organization. The BM will provide support to the Director of Operations (DOO) in managing HR, IT, finance, facilities and operations functions to ensure effective daily operation and excellent environment standards are maintained. This role supports the DOO in ensuring compliance with financial, regulatory & insurance requirements. The BM coordinates the IT vendor relationship and provides support for strategic goals in increasing productivity and efficiency using technology tools. In addition, the BM will work with Senior Leadership Team in identifying, tracking & analyzing key performance indicators to improve data-driven decision making, using data to inform policy and process development & reporting relevant data to the Board.
What you’ll be doing
Operations & Facilities
Leading and managing the Operations Assistants that work at the HHC Resource Center, ensuring daily processes are effective and support productivity of staff.
Identifying, developing, implementing and maintaining office processes that support organizational goals, efficient operations, and an excellent environment, as well as supporting the DOO and Facility Manager in implementing organizational safety and security plans.
Assisting the DOO in maintaining Entrepreneurial Operating System (EOS) tools.
Managing office equipment, key cards, security alarm codes, and physical keys.
Finance
Managing and executing monthly expense reports, payments, deposits, cash transfers, and employee credit cards, and collaborating with the bookkeeper to complete all month end reconciliations.
Ensuring internal financial processes are executed in alignment with Generally Accepted Accounting Principles (GAAP) and supporting the DOO in maintaining compliance with required filings by local, state and federal agencies.
Maintaining active CCCAP Financial Agreements and working in collaboration with the Early Learning Center Enrollment Specialist to ensure Hope House Colorado receives full reimbursements from the state.
Overseeing grant budgets and invoicing for the Teen Drivers Education Bill, and other grants as they arise.
Human Resources
Managing and maintaining human resource processes, including employee recruitment, onboarding and offboarding, benefit plans, and the HR handbook, and serving as the point of contact for staff when they have HR questions.
Support Hope House Affiliates with HR questions and concerns.
IT & Data
Managing and maintaining IT vendor relationships, software programs and hardware inventory, and supporting staff and company use of technology tools by implementing trainings and serving as the primary point of contact for employee troubleshooting
Developing and maintaining data security and related processes, and analyzing data trends to support leadership in making data-driven decisions
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if …
You are available to work onsite at our Arvada location Monday-Friday, with some scheduled evenings (Required)
You have business administration, finance or accounting experience (Preferred)
You have excellent organizational, communication and interpersonal skills and attention to detail (Preferred)
You are able to work in a fast paced, high-energy environment and can prioritize and delegate tasks when appropriate (Preferred)
You are proficient in Microsoft Office Suite (Preferred)
Who we are
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility, and respect for one another, in an environment that combines professionalism with fun, humor, and even a little bit of silliness each day!
Salary Range
$55,000-$76,000 per year
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 6 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes eleven (11) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year’s off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Employer-Based Child Care Perk: Employees receive a 30% discount for their child(ren)’s child care tuition if they are enrolled in the Hope House Colorado Early Learning Center.
Job Application Deadline
July 26, 2024
Jul 18, 2024
Full time
Position Summary
Hope House Colorado (HHC) is hiring a Business Manager (BM). As the BM, you will be responsible for the daily operational management of the organization. The BM will provide support to the Director of Operations (DOO) in managing HR, IT, finance, facilities and operations functions to ensure effective daily operation and excellent environment standards are maintained. This role supports the DOO in ensuring compliance with financial, regulatory & insurance requirements. The BM coordinates the IT vendor relationship and provides support for strategic goals in increasing productivity and efficiency using technology tools. In addition, the BM will work with Senior Leadership Team in identifying, tracking & analyzing key performance indicators to improve data-driven decision making, using data to inform policy and process development & reporting relevant data to the Board.
What you’ll be doing
Operations & Facilities
Leading and managing the Operations Assistants that work at the HHC Resource Center, ensuring daily processes are effective and support productivity of staff.
Identifying, developing, implementing and maintaining office processes that support organizational goals, efficient operations, and an excellent environment, as well as supporting the DOO and Facility Manager in implementing organizational safety and security plans.
Assisting the DOO in maintaining Entrepreneurial Operating System (EOS) tools.
Managing office equipment, key cards, security alarm codes, and physical keys.
Finance
Managing and executing monthly expense reports, payments, deposits, cash transfers, and employee credit cards, and collaborating with the bookkeeper to complete all month end reconciliations.
Ensuring internal financial processes are executed in alignment with Generally Accepted Accounting Principles (GAAP) and supporting the DOO in maintaining compliance with required filings by local, state and federal agencies.
Maintaining active CCCAP Financial Agreements and working in collaboration with the Early Learning Center Enrollment Specialist to ensure Hope House Colorado receives full reimbursements from the state.
Overseeing grant budgets and invoicing for the Teen Drivers Education Bill, and other grants as they arise.
Human Resources
Managing and maintaining human resource processes, including employee recruitment, onboarding and offboarding, benefit plans, and the HR handbook, and serving as the point of contact for staff when they have HR questions.
Support Hope House Affiliates with HR questions and concerns.
IT & Data
Managing and maintaining IT vendor relationships, software programs and hardware inventory, and supporting staff and company use of technology tools by implementing trainings and serving as the primary point of contact for employee troubleshooting
Developing and maintaining data security and related processes, and analyzing data trends to support leadership in making data-driven decisions
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if …
You are available to work onsite at our Arvada location Monday-Friday, with some scheduled evenings (Required)
You have business administration, finance or accounting experience (Preferred)
You have excellent organizational, communication and interpersonal skills and attention to detail (Preferred)
You are able to work in a fast paced, high-energy environment and can prioritize and delegate tasks when appropriate (Preferred)
You are proficient in Microsoft Office Suite (Preferred)
Who we are
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility, and respect for one another, in an environment that combines professionalism with fun, humor, and even a little bit of silliness each day!
Salary Range
$55,000-$76,000 per year
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 6 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes eleven (11) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year’s off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Employer-Based Child Care Perk: Employees receive a 30% discount for their child(ren)’s child care tuition if they are enrolled in the Hope House Colorado Early Learning Center.
Job Application Deadline
July 26, 2024
Position Summary
Hope House Colorado (HHC) is hiring an Operations Assistant (OA). As the OA, you will be the first point of contact for all Hope House guests, providing a warm and friendly welcome to our teen moms, volunteers, and visitors. The OA manages the HHC phone system in an efficient and engaging manner, upholds “HHC’s Excellent Environment” standards, and assists donors with in-kind donations, offering sincere appreciation. The OA sets the tone for all who come through the doors, ensuring each guest feels like they have found a place to belong. Duties and responsibilities also include office administration, building management, administrative support and volunteer coordination, to ensure efficient operation of the organization.
What you’ll be doing
Operational Support
Diligently managing the sign in/sign out process for all guests and teen moms, and warmly receiving and directing incoming calls, including crisis calls. You must be comfortable upholding standards and safety protocols and managing tension and occasional conflict.
Consistently completing HHC’s daily operational checklists at the highest level of execution, and monitoring and managing inventory of office supplies
Coordinating volunteer receptionists, delegating projects and tasks that utilize each volunteer’s strengths, and ensuring desk coverage when volunteers are unavailable or working away from the desk.
Building Management
Implementing daily opening/closing procedures, including sanitizing common areas, preparing the front entry area, emptying trash and light cleaning.
Overseeing evening meals provided to HHC teen moms, including assisting volunteers and cleaning up the dining room afterward.
Receiving in-kind donations, following documentation procedures and moving items to a storage area in a timely manner.
Administrative Support
Completing assigned tasks for the Director of Operations (DOO) and Business Manager (BM) with precision and timeliness, including administrative new hire onboarding tasks, monthly expense reports and assisting in month end reconciliation, handling sensitive information in a confidential manner.
Supporting the DOO in reviewing and updating administrative systems for efficient operations, and efficiently completing administrative duties such as filing, typing, copying, binding, scanning, etc.
Contributing to team effort by accomplishing related tasks as needed and acting as back up to the Business Manager when on leave.
Other Duties & Responsibilities
Frequently sitting, standing, and walking, as well as bending, squatting, and climbing stairs. The OA must be able to lift and/or move up to 30 pounds.
Coordinating, supervising, supporting, and appreciating HHC volunteers
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if …
You are available to work onsite at our Arvada location Monday-Friday, with at least one scheduled evening per week (Required)
You are friendly, polite, and able to handle difficult situations with tact and professionalism (Required)
You are highly organized, detail-oriented and a self-starter with the ability to work independently and as part of a team (Required)
You have excellent communication and customer service skills in person, over the phone, and via email (Required)
You are flexible and have the capacity to prioritize new tasks (Required)
You have experience working in an office and are proficient in Microsoft Office Suite (Preferred)
You are bilingual in English and Spanish (Preferred)
Who we are
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility, and respect for one another, in an environment that combines professionalism with fun, humor, and even a little bit of silliness each day!
Salary Range
$37,000-$45,000 per year
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 6 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes eleven (11) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year’s off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Employer-Based Child Care Perk: Employees receive a 30% discount for their child(ren)’s child care tuition if they are enrolled in the Hope House Colorado Early Learning Center.
Job Application Deadline
July 26, 2024
Jul 18, 2024
Full time
Position Summary
Hope House Colorado (HHC) is hiring an Operations Assistant (OA). As the OA, you will be the first point of contact for all Hope House guests, providing a warm and friendly welcome to our teen moms, volunteers, and visitors. The OA manages the HHC phone system in an efficient and engaging manner, upholds “HHC’s Excellent Environment” standards, and assists donors with in-kind donations, offering sincere appreciation. The OA sets the tone for all who come through the doors, ensuring each guest feels like they have found a place to belong. Duties and responsibilities also include office administration, building management, administrative support and volunteer coordination, to ensure efficient operation of the organization.
What you’ll be doing
Operational Support
Diligently managing the sign in/sign out process for all guests and teen moms, and warmly receiving and directing incoming calls, including crisis calls. You must be comfortable upholding standards and safety protocols and managing tension and occasional conflict.
Consistently completing HHC’s daily operational checklists at the highest level of execution, and monitoring and managing inventory of office supplies
Coordinating volunteer receptionists, delegating projects and tasks that utilize each volunteer’s strengths, and ensuring desk coverage when volunteers are unavailable or working away from the desk.
Building Management
Implementing daily opening/closing procedures, including sanitizing common areas, preparing the front entry area, emptying trash and light cleaning.
Overseeing evening meals provided to HHC teen moms, including assisting volunteers and cleaning up the dining room afterward.
Receiving in-kind donations, following documentation procedures and moving items to a storage area in a timely manner.
Administrative Support
Completing assigned tasks for the Director of Operations (DOO) and Business Manager (BM) with precision and timeliness, including administrative new hire onboarding tasks, monthly expense reports and assisting in month end reconciliation, handling sensitive information in a confidential manner.
Supporting the DOO in reviewing and updating administrative systems for efficient operations, and efficiently completing administrative duties such as filing, typing, copying, binding, scanning, etc.
Contributing to team effort by accomplishing related tasks as needed and acting as back up to the Business Manager when on leave.
Other Duties & Responsibilities
Frequently sitting, standing, and walking, as well as bending, squatting, and climbing stairs. The OA must be able to lift and/or move up to 30 pounds.
Coordinating, supervising, supporting, and appreciating HHC volunteers
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if …
You are available to work onsite at our Arvada location Monday-Friday, with at least one scheduled evening per week (Required)
You are friendly, polite, and able to handle difficult situations with tact and professionalism (Required)
You are highly organized, detail-oriented and a self-starter with the ability to work independently and as part of a team (Required)
You have excellent communication and customer service skills in person, over the phone, and via email (Required)
You are flexible and have the capacity to prioritize new tasks (Required)
You have experience working in an office and are proficient in Microsoft Office Suite (Preferred)
You are bilingual in English and Spanish (Preferred)
Who we are
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility, and respect for one another, in an environment that combines professionalism with fun, humor, and even a little bit of silliness each day!
Salary Range
$37,000-$45,000 per year
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 6 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes eleven (11) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year’s off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Employer-Based Child Care Perk: Employees receive a 30% discount for their child(ren)’s child care tuition if they are enrolled in the Hope House Colorado Early Learning Center.
Job Application Deadline
July 26, 2024
OVERVIEW
Are you looking for meaningful work with personal and professional purpose?
Do you have a passion for helping create a safer community?
Are you a team player, detail oriented and adept at prioritizing competing tasks?
Do you excel at effective communication and diffusing difficult conversations?
Are you tech savvy with analytical and problem solving skills?
Do you thrive in a self-directed environment?
If you answered “yes” to the above questions, please read on!
Come Find Your Why! (video)
Multnomah County Department of Community Justice is in search of motivated and experienced Corrections Technicians with strong interpersonal skills and excellent communication to join the Adult Services Division. We have multiple vacancies in various locations throughout the Portland Metropolitan area.
Help us create a safer community while developing your criminal justice skills as a Corrections Technician. In this role, you will gather and evaluate information related to the screening, release and monitoring of clients in the adult criminal justice system. Your work will be directed by probation/parole officers and other criminal justice professionals and supervisory staff.
Day-to-day duties will include:
Obtaining and entering criminal information using computer data systems
Preparing and submitting accurate drafts, affidavits, reports and/or documents for court and other purposes
Monitoring client program compliance
Interviewing people who have been arrested to gather the information needed to determine their custody status
Referring clients to community resources
Maintaining accurate case records and files
Making court appearances, when required
The Department of Community Justice is looking for career minded individuals who can demonstrate experience in the following areas:
Workload Management:
Able to effectively manage competing demands based on departmental priorities. Able to prioritize work, establish practical timelines for completing assigned tasks, and manage multiple projects to meet deadlines. Flexible and adapt to changing and competing priorities.
Technology Management:
Currently proficient or able to become proficient with computer systems and run, read and interpret records from appropriate systems (e.g., Ecourts, LEDS, eSWIS, DOC).
Attention to Detail/Analytical Skills:
Attention to detail/analytical skills are imperative when working with Pre-Arraignment persons. The information gathered will be used to make data-supported release decisions within clearly established guidelines about the custody status or bail of persons arrested.
Communication:
Able to be tactful and can diffuse sensitive or difficult situations to facilitate collaborative problem solving. Able to communicate effectively and professionally both orally and in writing. Familiar with Motivational Interviewing (MI) techniques and can use MI techniques with Justice Involved Individuals.
Case Management and Behavior Change:
Experience developing, implementing and maintaining successful supervision, sanction and service strategies to reduce client delinquency. Able to interpret documents to assist clients, victims and other stakeholders. Able to triage emergency situations, including investigating, researching and reporting information to Probation/Parole Officers.
Work Schedule Flexibility:
Some programs operate 24 hours a day, 365 days a year, and employees may rotate from one program to another, so applicants must be willing to work a variety of shifts, including nights, weekends and holidays. Corrections technicians in the Pretrial Services Program and the Recognizance Unit are considered Essential Personnel .
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Education: Completion of the twelfth grade or equivalent. (A Bachelor's degree in a related field may be substituted for the required experience. Course work in criminal justice, psychology, sociology, or related studies is desirable); AND
Experience: Two years of relevant experience which may include public service, work with service organizations, public safety, or experience that includes interacting with and providing instructions to others; OR two years of clerical experience in a criminal justice agency.
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Jul 18, 2024
Full time
OVERVIEW
Are you looking for meaningful work with personal and professional purpose?
Do you have a passion for helping create a safer community?
Are you a team player, detail oriented and adept at prioritizing competing tasks?
Do you excel at effective communication and diffusing difficult conversations?
Are you tech savvy with analytical and problem solving skills?
Do you thrive in a self-directed environment?
If you answered “yes” to the above questions, please read on!
Come Find Your Why! (video)
Multnomah County Department of Community Justice is in search of motivated and experienced Corrections Technicians with strong interpersonal skills and excellent communication to join the Adult Services Division. We have multiple vacancies in various locations throughout the Portland Metropolitan area.
Help us create a safer community while developing your criminal justice skills as a Corrections Technician. In this role, you will gather and evaluate information related to the screening, release and monitoring of clients in the adult criminal justice system. Your work will be directed by probation/parole officers and other criminal justice professionals and supervisory staff.
Day-to-day duties will include:
Obtaining and entering criminal information using computer data systems
Preparing and submitting accurate drafts, affidavits, reports and/or documents for court and other purposes
Monitoring client program compliance
Interviewing people who have been arrested to gather the information needed to determine their custody status
Referring clients to community resources
Maintaining accurate case records and files
Making court appearances, when required
The Department of Community Justice is looking for career minded individuals who can demonstrate experience in the following areas:
Workload Management:
Able to effectively manage competing demands based on departmental priorities. Able to prioritize work, establish practical timelines for completing assigned tasks, and manage multiple projects to meet deadlines. Flexible and adapt to changing and competing priorities.
Technology Management:
Currently proficient or able to become proficient with computer systems and run, read and interpret records from appropriate systems (e.g., Ecourts, LEDS, eSWIS, DOC).
Attention to Detail/Analytical Skills:
Attention to detail/analytical skills are imperative when working with Pre-Arraignment persons. The information gathered will be used to make data-supported release decisions within clearly established guidelines about the custody status or bail of persons arrested.
Communication:
Able to be tactful and can diffuse sensitive or difficult situations to facilitate collaborative problem solving. Able to communicate effectively and professionally both orally and in writing. Familiar with Motivational Interviewing (MI) techniques and can use MI techniques with Justice Involved Individuals.
Case Management and Behavior Change:
Experience developing, implementing and maintaining successful supervision, sanction and service strategies to reduce client delinquency. Able to interpret documents to assist clients, victims and other stakeholders. Able to triage emergency situations, including investigating, researching and reporting information to Probation/Parole Officers.
Work Schedule Flexibility:
Some programs operate 24 hours a day, 365 days a year, and employees may rotate from one program to another, so applicants must be willing to work a variety of shifts, including nights, weekends and holidays. Corrections technicians in the Pretrial Services Program and the Recognizance Unit are considered Essential Personnel .
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Education: Completion of the twelfth grade or equivalent. (A Bachelor's degree in a related field may be substituted for the required experience. Course work in criminal justice, psychology, sociology, or related studies is desirable); AND
Experience: Two years of relevant experience which may include public service, work with service organizations, public safety, or experience that includes interacting with and providing instructions to others; OR two years of clerical experience in a criminal justice agency.
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
United Nations Foundation
1750 Pennsylvania Avenue, NW, Washington DC, 20006
The salary range for this position is $74,000 - $84,000. Position Overview The U.S. Climate Alliance is a bipartisan coalition of governors securing America’s net-zero future by advancing state-led, high-impact climate action. The Alliance Secretariat helps its members accelerate climate action by providing a broad range of technical, analytical, policy, and capacity assistance and resources. The coalition has also built strong relationships with the federal government to help create and implement an ambitious, durable national climate framework. For more information on the Alliance, please visit www.usclimatealliance.org . The U.S. Climate Alliance seeks a highly motivated Senior Operations Associate to support the efficient and effective management of core organizational functions that are critical to achieving the Alliance’s mission. Specifically, the Senior Operations Associate will manage planning and execution of Alliance events, including in-person semiannual meetings with governors’ offices, policy learning labs, events at Climate Week NYC and the UN Climate Change Conference (COP), and hosted receptions; oversee logistics for Secretariat meetings and events; track action items and partner with staff to ensure timely follow-up; organize team-building activities; direct the Alliance’s growing internship program; and work with the Chief of Staff to implement other key special projects, such as annual strategic planning. This position is ideal for a creative and detail-oriented professional with a passion for operations management and working collaboratively with others. The position reports to the Chief of Staff and is part of the Energy and Climate team at the United Nations Foundation, which houses the U.S. Climate Alliance Secretariat. This position is based in Washington, DC (hybrid schedule) with consideration for remote work in the contiguous United States. Essential Functions Lead planning and execution of major Alliance events
Serve as operations lead on all meetings and events hosted by the Alliance to ensure their success and maximize impact. Events may include semiannual meetings of governors’ offices, national and regional learning labs, press conferences, hosted receptions, staff retreats, federal-state convenings, funder roundtables, and state capital visits.
Develop event budgets, track spending, and ensure expenses come in within budget and invoices are paid.
Oversee distribution of invitations and manage collection of RSVPs in close collaboration with policy, development, and communications leads, providing regular updates on registered attendees.
Develop event runs-of-show, ensuring day-of responsibilities are appropriately identified and covered.
Track the development of event materials (e.g., talking points, presentations, signage) and work closely with content leads to ensure all materials are completed on time.
Serve as a point of contact for day-of event execution, managing event set-up and registration.
Manage relationships with preferred event vendors, including caterers, hotels, and venues. Review and negotiate event-related contracts and grants.
Liaise directly with governors’ offices and state staff regarding travel support and logistics.
Organize event debriefs and help capture feedback to improve and strengthen future engagements.
Track needed follow-up actions in the Alliance’s project management system and work with the Chief of Staff to assign tasks, as needed.
Direct the Alliance’s growing internship program
Develop and implement a year-round hiring and recruitment plan for interns, covering spring, summer, and fall cycles.
Work across departments to identify opportunities for interns to join our team and contribute to our mission while developing their own skills and professional experiences.
Screen intern applications and recommend candidates to interview.
Facilitate intern onboarding and offboarding processes.
Organize professional development and learning opportunities for interns to maximize their experiences while working with the Alliance.
Build out an alumni engagement strategy for former Alliance interns to stay involved with our team and our work.
Organize Secretariat engagements that promote team building and professional growth
Oversee logistics for all internal meetings and events of the Secretariat, including annual staff retreats.
Lead planning of monthly brown bags for Secretariat staff that highlight Alliance policy priority areas, departmental updates, and other topics focused on professional growth.
Plan regular staff gatherings that promote team building and support morale, such as team games, happy hours, optional after-work events, and the holiday party.
Organize activities recognizing team milestones, such as work anniversaries and birthdays.
Manage other key special projects
Partner closely with the Chief of Staff and leadership team to carry out a variety of special projects, including overseeing and executing the Alliance’s annual strategic planning process.
Develop, track, and document important Alliances processes and policies in our dynamic employee handbook platform (Trainual) to strengthen organizational and institutional excellence.
Other duties as assigned . Selection Criteria
Bachelor’s degree required.
3-4 years of relevant work experience, including past experience managing projects and planning and implementing events. Previous experience negotiating contracts is a plus.
Superior attention to detail and commitment to customer service in supporting our member governors.
Proficiency with Microsoft Office suite, including Outlook, Excel, and PowerPoint.
Experience using Salesforce, Eventbrite, Zoom, and project management software (e.g., ClickUp) is preferred but not required.
Aptitude for working effectively and collaboratively across teams and time zones.
Organizational, political, and emotional intelligence and ability to use discretion around sensitive information.
Ability to meet deadlines, manage competing priorities in a fast-paced environment, and work well under pressure.
Interest in U.S. climate and clean energy policy issues and a passion for our mission.
Our Values The Secretariat’s core values represent our team’s highest priorities and driving forces. These values are the heart of how we go about doing our work in support of each other and our member governors and states, serving as cultural cornerstones and exemplified by all members of our team.
Purpose : We are aligned by a common purpose to confront the climate crisis and its impacts through the power of state government. We connect our daily work to the Alliance’s mission and, in pursuit of our shared goals, always act in the best interest of our governors and states.
Excellence : We have high standards in the work we do to support Alliance governors and states. We are focused, data-driven, and attentive to the smallest of details while never losing sight of the big picture.
Empathy: We value kindness and treat others with dignity and respect, recognizing that our actions affect one another and all those with whom we interact. We consider growth, learning, and development to be priorities.
Inclusion: We actively work to increase diversity, advance equity, and cultivate a welcoming work environment where everyone feels valued. We are collaborators and prioritize teamwork — knowing that it will take our broader community all working together to ultimately solve the climate crisis.
Balance: We value a positive work environment and, even in the hectic day-to-day, we make the time to build relationships, celebrate successes, and laugh. We know that balancing home and work lives is essential and encourage each other to put the health and well-being of ourselves and our loved ones first.
Benefits & Compensation For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:
a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
dental insurance
vision insurance
flexible spending accounts
403b retirement savings plan with a generous matching contribution
group term and supplemental life insurance
short-term disability
long-term disability
health club discounts
commuter subsidy
back-up care
employee assistance program
Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.
Jul 16, 2024
Full time
The salary range for this position is $74,000 - $84,000. Position Overview The U.S. Climate Alliance is a bipartisan coalition of governors securing America’s net-zero future by advancing state-led, high-impact climate action. The Alliance Secretariat helps its members accelerate climate action by providing a broad range of technical, analytical, policy, and capacity assistance and resources. The coalition has also built strong relationships with the federal government to help create and implement an ambitious, durable national climate framework. For more information on the Alliance, please visit www.usclimatealliance.org . The U.S. Climate Alliance seeks a highly motivated Senior Operations Associate to support the efficient and effective management of core organizational functions that are critical to achieving the Alliance’s mission. Specifically, the Senior Operations Associate will manage planning and execution of Alliance events, including in-person semiannual meetings with governors’ offices, policy learning labs, events at Climate Week NYC and the UN Climate Change Conference (COP), and hosted receptions; oversee logistics for Secretariat meetings and events; track action items and partner with staff to ensure timely follow-up; organize team-building activities; direct the Alliance’s growing internship program; and work with the Chief of Staff to implement other key special projects, such as annual strategic planning. This position is ideal for a creative and detail-oriented professional with a passion for operations management and working collaboratively with others. The position reports to the Chief of Staff and is part of the Energy and Climate team at the United Nations Foundation, which houses the U.S. Climate Alliance Secretariat. This position is based in Washington, DC (hybrid schedule) with consideration for remote work in the contiguous United States. Essential Functions Lead planning and execution of major Alliance events
Serve as operations lead on all meetings and events hosted by the Alliance to ensure their success and maximize impact. Events may include semiannual meetings of governors’ offices, national and regional learning labs, press conferences, hosted receptions, staff retreats, federal-state convenings, funder roundtables, and state capital visits.
Develop event budgets, track spending, and ensure expenses come in within budget and invoices are paid.
Oversee distribution of invitations and manage collection of RSVPs in close collaboration with policy, development, and communications leads, providing regular updates on registered attendees.
Develop event runs-of-show, ensuring day-of responsibilities are appropriately identified and covered.
Track the development of event materials (e.g., talking points, presentations, signage) and work closely with content leads to ensure all materials are completed on time.
Serve as a point of contact for day-of event execution, managing event set-up and registration.
Manage relationships with preferred event vendors, including caterers, hotels, and venues. Review and negotiate event-related contracts and grants.
Liaise directly with governors’ offices and state staff regarding travel support and logistics.
Organize event debriefs and help capture feedback to improve and strengthen future engagements.
Track needed follow-up actions in the Alliance’s project management system and work with the Chief of Staff to assign tasks, as needed.
Direct the Alliance’s growing internship program
Develop and implement a year-round hiring and recruitment plan for interns, covering spring, summer, and fall cycles.
Work across departments to identify opportunities for interns to join our team and contribute to our mission while developing their own skills and professional experiences.
Screen intern applications and recommend candidates to interview.
Facilitate intern onboarding and offboarding processes.
Organize professional development and learning opportunities for interns to maximize their experiences while working with the Alliance.
Build out an alumni engagement strategy for former Alliance interns to stay involved with our team and our work.
Organize Secretariat engagements that promote team building and professional growth
Oversee logistics for all internal meetings and events of the Secretariat, including annual staff retreats.
Lead planning of monthly brown bags for Secretariat staff that highlight Alliance policy priority areas, departmental updates, and other topics focused on professional growth.
Plan regular staff gatherings that promote team building and support morale, such as team games, happy hours, optional after-work events, and the holiday party.
Organize activities recognizing team milestones, such as work anniversaries and birthdays.
Manage other key special projects
Partner closely with the Chief of Staff and leadership team to carry out a variety of special projects, including overseeing and executing the Alliance’s annual strategic planning process.
Develop, track, and document important Alliances processes and policies in our dynamic employee handbook platform (Trainual) to strengthen organizational and institutional excellence.
Other duties as assigned . Selection Criteria
Bachelor’s degree required.
3-4 years of relevant work experience, including past experience managing projects and planning and implementing events. Previous experience negotiating contracts is a plus.
Superior attention to detail and commitment to customer service in supporting our member governors.
Proficiency with Microsoft Office suite, including Outlook, Excel, and PowerPoint.
Experience using Salesforce, Eventbrite, Zoom, and project management software (e.g., ClickUp) is preferred but not required.
Aptitude for working effectively and collaboratively across teams and time zones.
Organizational, political, and emotional intelligence and ability to use discretion around sensitive information.
Ability to meet deadlines, manage competing priorities in a fast-paced environment, and work well under pressure.
Interest in U.S. climate and clean energy policy issues and a passion for our mission.
Our Values The Secretariat’s core values represent our team’s highest priorities and driving forces. These values are the heart of how we go about doing our work in support of each other and our member governors and states, serving as cultural cornerstones and exemplified by all members of our team.
Purpose : We are aligned by a common purpose to confront the climate crisis and its impacts through the power of state government. We connect our daily work to the Alliance’s mission and, in pursuit of our shared goals, always act in the best interest of our governors and states.
Excellence : We have high standards in the work we do to support Alliance governors and states. We are focused, data-driven, and attentive to the smallest of details while never losing sight of the big picture.
Empathy: We value kindness and treat others with dignity and respect, recognizing that our actions affect one another and all those with whom we interact. We consider growth, learning, and development to be priorities.
Inclusion: We actively work to increase diversity, advance equity, and cultivate a welcoming work environment where everyone feels valued. We are collaborators and prioritize teamwork — knowing that it will take our broader community all working together to ultimately solve the climate crisis.
Balance: We value a positive work environment and, even in the hectic day-to-day, we make the time to build relationships, celebrate successes, and laugh. We know that balancing home and work lives is essential and encourage each other to put the health and well-being of ourselves and our loved ones first.
Benefits & Compensation For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:
a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
dental insurance
vision insurance
flexible spending accounts
403b retirement savings plan with a generous matching contribution
group term and supplemental life insurance
short-term disability
long-term disability
health club discounts
commuter subsidy
back-up care
employee assistance program
Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.
Ensemble Health Partners
Work from Home - Miami Florida
Thank you for considering a career at Ensemble Health Partners!
Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.
Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference
The Opportunity:
We are seeking a Scheduling Specialist that is bilingual (English/Spanish) to join our team. The Scheduling Specialist is a vital member of the healthcare team and responsible for providing world-class customer service to clients.
**This is a remote position for a candidate living in the Miami, FL area**
Essential Job Objectives:
Understanding admission, billing, payments, and denials.
Comprehensive knowledge of patient insurance process for obtaining authorizations and benefits verification.
Knowledge of medical terminology or CPT or procedure codes.
Patient Access experience with managed care/insurance and Call Center experience is highly preferred.
Articulate, personable, dependable, and confident with excellent communication skills.
Customer service-oriented builds trust and respect by exceeding customer expectations.
Experience We Love:
Intermediate proficiency in MS applications (Word, Excel & PowerPoint), experience with multiple computer systems, and use of dual screens.
Able to multitask and work individually while applying critical thinking skills.
Customer Service experience is preferred.
Education/Certification(s):
High School Diploma Required – Associates Preferred
Must be able to work on site at UKH in KS
1-2 years of healthcare experience preferred
Must be bilingual (English & Spanish)
Join an award-winning company
Three-time winner of “Best in KLAS” 2020-2022
2022 Top Workplaces Healthcare Industry Award
2022 Top Workplaces USA Award
2022 Top Workplaces Culture Excellence Awards
Innovation
Work-Life Flexibility
Leadership
Purpose + Values
Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:
Associate Benefits – We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.
Our Culture – Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
Growth – We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.
Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.
Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.
Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact TA@ensemblehp.com .
Jul 16, 2024
Full time
Thank you for considering a career at Ensemble Health Partners!
Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.
Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference
The Opportunity:
We are seeking a Scheduling Specialist that is bilingual (English/Spanish) to join our team. The Scheduling Specialist is a vital member of the healthcare team and responsible for providing world-class customer service to clients.
**This is a remote position for a candidate living in the Miami, FL area**
Essential Job Objectives:
Understanding admission, billing, payments, and denials.
Comprehensive knowledge of patient insurance process for obtaining authorizations and benefits verification.
Knowledge of medical terminology or CPT or procedure codes.
Patient Access experience with managed care/insurance and Call Center experience is highly preferred.
Articulate, personable, dependable, and confident with excellent communication skills.
Customer service-oriented builds trust and respect by exceeding customer expectations.
Experience We Love:
Intermediate proficiency in MS applications (Word, Excel & PowerPoint), experience with multiple computer systems, and use of dual screens.
Able to multitask and work individually while applying critical thinking skills.
Customer Service experience is preferred.
Education/Certification(s):
High School Diploma Required – Associates Preferred
Must be able to work on site at UKH in KS
1-2 years of healthcare experience preferred
Must be bilingual (English & Spanish)
Join an award-winning company
Three-time winner of “Best in KLAS” 2020-2022
2022 Top Workplaces Healthcare Industry Award
2022 Top Workplaces USA Award
2022 Top Workplaces Culture Excellence Awards
Innovation
Work-Life Flexibility
Leadership
Purpose + Values
Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:
Associate Benefits – We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.
Our Culture – Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
Growth – We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.
Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.
Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.
Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact TA@ensemblehp.com .
Job Summary
At the Clerk’s Office, we carry out our mission of serving the public in a courteous and professional manner. We are passionate about our employees and the vital role they play in the Superior Court System. Our office is currently recruiting for a Court Assistant II to joining our team. Qualified candidates from all backgrounds are encouraged to apply. This position will perform a wide variety of technical operations requiring specialized legal knowledge. • Provide information to the public, co-workers and outside agencies concerning case or court process. • Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys. • Participate in daily team assignments in support of Court operations. • Maintain multiple data and case management systems. • May assist in training of other assigned staff. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. The schedule for this position is Monday through Friday, shifts vary, but scheduled no later than 5pm. This position is represented by Local 11 – OPEIU(office of professional employees international union, AFL-CIO.
Qualifications
Education and Experience:
Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience.
Knowledge of: M odern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity.
Ability to: W ork independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public.
Selection Process:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required.
Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court.
Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees.
Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.
Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer.
Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties.
Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry.
Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data.
Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book.
Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences.
Assists in balancing daily receipts and accounts.
Operates standard office equipment.
Performs related work as required.
Salary Grade
Local 11.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Jul 15, 2024
Full time
Job Summary
At the Clerk’s Office, we carry out our mission of serving the public in a courteous and professional manner. We are passionate about our employees and the vital role they play in the Superior Court System. Our office is currently recruiting for a Court Assistant II to joining our team. Qualified candidates from all backgrounds are encouraged to apply. This position will perform a wide variety of technical operations requiring specialized legal knowledge. • Provide information to the public, co-workers and outside agencies concerning case or court process. • Process case filing documents that come from the members of the public, prosecuting attorney, and attorneys. • Participate in daily team assignments in support of Court operations. • Maintain multiple data and case management systems. • May assist in training of other assigned staff. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. The schedule for this position is Monday through Friday, shifts vary, but scheduled no later than 5pm. This position is represented by Local 11 – OPEIU(office of professional employees international union, AFL-CIO.
Qualifications
Education and Experience:
Two years of clerical word processing, typing or stenographic work experience which includes at least one year of work directly related to the work of the class; or On year (45 credit hours) of post-secondary business legal or office occupational training or education may be substituted for one year of required experience.
Knowledge of: M odern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity.
Ability to: W ork independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public.
Selection Process:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Attends Court and makes accurate minutes of proceedings; instructs defendants; administers oaths; oversees exhibits; prepares and processes orders of the Court; performs follow-up work as required.
Issues warrants, summons, subpoenas, notices and hearings, writs of garnishments, restriction and habeas corpus, criminal commitments, attachments and other legal documents ordered by the Court.
Receives, receipts, disburses and balances fines, bail, support and restitution payments, court costs, trust accounts, juror and witness fees.
Prepares Court calendars (dockets) for Civil, criminal, probate, domestic relations, small claims, traffic and mental illness cases; schedules mitigation and pretrial hearings; prepares case files for Court sessions ensuring appropriate documentation; sets and coordinates jury trials, contacting appropriate persons and initiating related correspondence.
Prepares cases for appellate proceedings; processes appeals by preparing Court records and exhibits for transfer.
Advises and maintains contact with prosecutors, attorneys and law enforcement personnel concerning case status; acts as liaison judges and legal parties.
Responds to telephone inquiries; sorts and routes documents; initiates correspondence requesting information or in response to a Court-related inquiry.
Performs data entry for Court functions through a computer terminal; gathers, compiles, codes, records, enters and extracts data.
Takes applications, approves notary bonds, records business information as required by law; processes paperwork for commitments, releases and referrals; contacts appropriate departments and agencies for the exchange of information; enters citations or complaints into computer or log book.
Arranges for time payments for Court-related fines; monitors payments and takes appropriate action for delinquent payments; pursues collection of dishonored checks; monitors case dispositions for defendant compliance to sentences.
Assists in balancing daily receipts and accounts.
Operates standard office equipment.
Performs related work as required.
Salary Grade
Local 11.6
Salary Range
$23.66 - $30.76- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Care Regulation & Qualify Improvement (HCRQI) section in Portland, Oregon has a career opportunity for a Hospital Staffing Triage Intake Administrative Specialist (Administrative Specialist 2) to support complaint triage in the hospital staffing program.
This is a full-time, permanent, classified position and is represented by a union. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies .
What you will do!
As the Hospital Staffing Triage Intake Administrative Specialist , you will support complaint intake and triage processes in the hospital staffing program. This includes setting up systems to process and review complaints made by hospital staff. You will support surveyors, compliance specialists, and senior staff in responding to complaints made by hospital staff, liaising with hospital staff and preparing documents to ensure OHA can conduct comprehensive investigations. This includes providing complaint tracking support. You will provide general monitoring of program operations, manage the program’s administrative needs, direct public inquiries to other staff and assist the program with office policies and procedures, such as tracking investigation timelines and sending reports and enforcement documents.
What we are looking for: Minimum Qualifications:
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. OR An associate degree in general office occupations AND two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. OR An equivalent combination of education and experience.
Desired Attributes:
Position requires a valid driver’s license with good driving record or other method of transportation.
Ability to prioritize work and work independently with minimal supervision.
Experience in solving complex problems within the limitations of statute and rule.
Proficiency in written and verbal communication.
Demonstrated ability to coordinate investigation tracking and monitoring systems.
Experience with adapting to evolving Federal and State statutes, rules, policies, and procedures.
Experience dealing with sensitive issues and handling personal information while maintaining confidentiality.
Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
Working Conditions:
Most of the work of this role may be conducted remotely with full access to the needed operating systems and technology. However, there are times when the work will need to be conducted on-site several times each month. The on-site location is located at 800 NE Oregon St, Portland, OR 97232.
What's in it for you?
The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefit packages for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year.
3 additional paid personal business days each year.
8 hours of paid sick leave accrued each month.
8 hours of vacation leave accrued each month with increases every 5 years.
Pension and Retirement After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the Oregon Public Service Retirement Plan (OPSRP) .
Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Continuous growth and development opportunities.
Salary: $3,948 - $5,483 Monthly The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.
Directions to Apply: Complete the online application at oregonjobs.org using job number REQ-161032
Application Deadline: 07/24/2024
Jul 12, 2024
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Care Regulation & Qualify Improvement (HCRQI) section in Portland, Oregon has a career opportunity for a Hospital Staffing Triage Intake Administrative Specialist (Administrative Specialist 2) to support complaint triage in the hospital staffing program.
This is a full-time, permanent, classified position and is represented by a union. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies .
What you will do!
As the Hospital Staffing Triage Intake Administrative Specialist , you will support complaint intake and triage processes in the hospital staffing program. This includes setting up systems to process and review complaints made by hospital staff. You will support surveyors, compliance specialists, and senior staff in responding to complaints made by hospital staff, liaising with hospital staff and preparing documents to ensure OHA can conduct comprehensive investigations. This includes providing complaint tracking support. You will provide general monitoring of program operations, manage the program’s administrative needs, direct public inquiries to other staff and assist the program with office policies and procedures, such as tracking investigation timelines and sending reports and enforcement documents.
What we are looking for: Minimum Qualifications:
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. OR An associate degree in general office occupations AND two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. OR An equivalent combination of education and experience.
Desired Attributes:
Position requires a valid driver’s license with good driving record or other method of transportation.
Ability to prioritize work and work independently with minimal supervision.
Experience in solving complex problems within the limitations of statute and rule.
Proficiency in written and verbal communication.
Demonstrated ability to coordinate investigation tracking and monitoring systems.
Experience with adapting to evolving Federal and State statutes, rules, policies, and procedures.
Experience dealing with sensitive issues and handling personal information while maintaining confidentiality.
Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
Working Conditions:
Most of the work of this role may be conducted remotely with full access to the needed operating systems and technology. However, there are times when the work will need to be conducted on-site several times each month. The on-site location is located at 800 NE Oregon St, Portland, OR 97232.
What's in it for you?
The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefit packages for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year.
3 additional paid personal business days each year.
8 hours of paid sick leave accrued each month.
8 hours of vacation leave accrued each month with increases every 5 years.
Pension and Retirement After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the Oregon Public Service Retirement Plan (OPSRP) .
Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Continuous growth and development opportunities.
Salary: $3,948 - $5,483 Monthly The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.
Directions to Apply: Complete the online application at oregonjobs.org using job number REQ-161032
Application Deadline: 07/24/2024
Job Summary
Great Place to Work Our Judicial Operations team is currently looking for a Judicial Proceedings Specialist to join a dynamic and innovative group of team members. Here in District Court we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. What’s in it for You? At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity and belonging. Find your calling with us! Our employees participate in various internal focus groups and workshops dedicated to process improvement and innovation. This gives us a voice in how we accomplish great things in service to our community. We also celebrate our achievements and create happy moments because we value personal wellbeing. Having fun matters! Our workforce leads a Diversity, Equity, and Inclusion Employee Council. This gives us opportunities and empowers us to leave a mark in the world in specific and profound ways. We are an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service We provide additional compensation for employees required by their positions to use a second language in the course of their responsibilities. Employees certified to provide bilingual services receive an additional pay premium of fifty dollars ($50.00) per pay period. We offer a hybrid remote work schedule as available upon completing fifty percent of the probationary period. Who We are Looking For: You are a detail-oriented person with a strong motivation to learn new processes, and a passion for advancing social justice in our community. You share our values of integrity, ethics, and innovation; You are familiar with legal terminology and court processes; You lean on your team for support and offer your support in return; You pride yourself in the ability to listen and to ask follow-up questions; You are skilled in preparing professional quality work products. By joining our team, you will get an excellent opportunity to gain exposure to a wide variety of court processes. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).
Qualifications
Three years of progressively responsible experience within a legal or court environment which includes a minimum of one year of experience directly related to the work of the class.
Paralegal certificate of proficiency or Associate’s degree may be substituted for up to two years of experience.
Any combination of training and experience that would provide the required knowledge, skills, and abilities will be considered.
Valid driver's license preferred.
Success in this position requires:
Demonstrated knowledge of policies, procedures, and practices applicable to the court;
Advanced technological skills in computer programs and applications;
Ability to work with minimum supervision while independently coordinating multiple tasks to accomplish workload and meet unexpected demands;
Ability to establish and maintain effective working relationships with elected officials, management and peers, as well as the general public served by the department;
Ability to maintain strict confidentiality and to adhere to ethical conduct;
Effective communication and conflict resolution skills;
Demonstrated ability to exercise good judgment under stressful circumstances.
Selection Process:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees shall be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
As a Judicial Proceedings Specialist, your typical daily responsibilities will be to :
Coordinate, schedule, and facilitate court hearings;
Maintain digital record of proceedings, hold and facilitate virtual and in-person court hearings, manage live internet streaming of courtroom proceedings;
Create, receive, and record all legal documents and exhibits filed in open court;
Enter, retrieve, and update information on the statewide judicial database relating to individual cases and calendars;
Report individual court records to other agencies;
Issue warrants, summons, notices for hearing, and other legal documents ordered by the court;
Provide information to the public, co-workers, and outside agencies concerning case or court process-related information;
Participate in daily team assignments in support of Court’s operations;
Actively advance District Court’s mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Salary Grade
Local 11.7
Salary Range
$25.73 - $34.74- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Jul 10, 2024
Full time
Job Summary
Great Place to Work Our Judicial Operations team is currently looking for a Judicial Proceedings Specialist to join a dynamic and innovative group of team members. Here in District Court we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. What’s in it for You? At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity and belonging. Find your calling with us! Our employees participate in various internal focus groups and workshops dedicated to process improvement and innovation. This gives us a voice in how we accomplish great things in service to our community. We also celebrate our achievements and create happy moments because we value personal wellbeing. Having fun matters! Our workforce leads a Diversity, Equity, and Inclusion Employee Council. This gives us opportunities and empowers us to leave a mark in the world in specific and profound ways. We are an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service We provide additional compensation for employees required by their positions to use a second language in the course of their responsibilities. Employees certified to provide bilingual services receive an additional pay premium of fifty dollars ($50.00) per pay period. We offer a hybrid remote work schedule as available upon completing fifty percent of the probationary period. Who We are Looking For: You are a detail-oriented person with a strong motivation to learn new processes, and a passion for advancing social justice in our community. You share our values of integrity, ethics, and innovation; You are familiar with legal terminology and court processes; You lean on your team for support and offer your support in return; You pride yourself in the ability to listen and to ask follow-up questions; You are skilled in preparing professional quality work products. By joining our team, you will get an excellent opportunity to gain exposure to a wide variety of court processes. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).
Qualifications
Three years of progressively responsible experience within a legal or court environment which includes a minimum of one year of experience directly related to the work of the class.
Paralegal certificate of proficiency or Associate’s degree may be substituted for up to two years of experience.
Any combination of training and experience that would provide the required knowledge, skills, and abilities will be considered.
Valid driver's license preferred.
Success in this position requires:
Demonstrated knowledge of policies, procedures, and practices applicable to the court;
Advanced technological skills in computer programs and applications;
Ability to work with minimum supervision while independently coordinating multiple tasks to accomplish workload and meet unexpected demands;
Ability to establish and maintain effective working relationships with elected officials, management and peers, as well as the general public served by the department;
Ability to maintain strict confidentiality and to adhere to ethical conduct;
Effective communication and conflict resolution skills;
Demonstrated ability to exercise good judgment under stressful circumstances.
Selection Process:
Resume and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees shall be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
As a Judicial Proceedings Specialist, your typical daily responsibilities will be to :
Coordinate, schedule, and facilitate court hearings;
Maintain digital record of proceedings, hold and facilitate virtual and in-person court hearings, manage live internet streaming of courtroom proceedings;
Create, receive, and record all legal documents and exhibits filed in open court;
Enter, retrieve, and update information on the statewide judicial database relating to individual cases and calendars;
Report individual court records to other agencies;
Issue warrants, summons, notices for hearing, and other legal documents ordered by the court;
Provide information to the public, co-workers, and outside agencies concerning case or court process-related information;
Participate in daily team assignments in support of Court’s operations;
Actively advance District Court’s mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Salary Grade
Local 11.7
Salary Range
$25.73 - $34.74- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Ensemble Health Partners
5301 Blue Lagoon Drive Miami, FL 33126
EARLY CAREER OPPORTUNITY OFFERING:
Bonus Incentives
Paid Certifications
Tuition Reimbursement
Comprehensive Benefits
*This position is onsite at Nicklaus - NCHS Corporate Headquarters near the Miami International Airport in Miami, FL and candidate must be able to work full time onsite at this location*
The Opportunity:
The HIM (Health Information Management) Specialist will be responsible for record integrity auditing and answering customer phone calls. Provides clerical support to the Health Information Management department in the areas of data capture, record analysis, record completion, birth registry, system support, quality and productivity. Ensures the integrity of all aspects of the legal health record by completing tasks in a timely fashion with exceptional quality.
Job Responsibilities:
Answers a high volume of customer service phone calls
Provides patients/parents with access to the client's patient portal
Conducts scanning quality audit to ensure paper documents scanned at the point of care are viewable in the patient medical record under the correct MRN, FIN, note type, and with correct date of service
Assist with scanning loose paper
Assist with correcting scanning errors
Other duties as assigned
Experience We Love:
High School Diploma, GED, or Equivalent Experience Required
Knowledge of CMS regulations, preferred
EMR experience preferred (Cerner experience highly preferred)
Healthcare Revenue Cycle experience preferred (Acute care facility HIM experience)
Bilingual in English & Spanish, preferred
Certifications:
CRCR Required within 9 months of hire if no other eligible certifications are held (Company Paid)
Jul 05, 2024
Full time
EARLY CAREER OPPORTUNITY OFFERING:
Bonus Incentives
Paid Certifications
Tuition Reimbursement
Comprehensive Benefits
*This position is onsite at Nicklaus - NCHS Corporate Headquarters near the Miami International Airport in Miami, FL and candidate must be able to work full time onsite at this location*
The Opportunity:
The HIM (Health Information Management) Specialist will be responsible for record integrity auditing and answering customer phone calls. Provides clerical support to the Health Information Management department in the areas of data capture, record analysis, record completion, birth registry, system support, quality and productivity. Ensures the integrity of all aspects of the legal health record by completing tasks in a timely fashion with exceptional quality.
Job Responsibilities:
Answers a high volume of customer service phone calls
Provides patients/parents with access to the client's patient portal
Conducts scanning quality audit to ensure paper documents scanned at the point of care are viewable in the patient medical record under the correct MRN, FIN, note type, and with correct date of service
Assist with scanning loose paper
Assist with correcting scanning errors
Other duties as assigned
Experience We Love:
High School Diploma, GED, or Equivalent Experience Required
Knowledge of CMS regulations, preferred
EMR experience preferred (Cerner experience highly preferred)
Healthcare Revenue Cycle experience preferred (Acute care facility HIM experience)
Bilingual in English & Spanish, preferred
Certifications:
CRCR Required within 9 months of hire if no other eligible certifications are held (Company Paid)
THE POSITION
Do you have experience in parks and recreation management and looking to use your skills to provide valuable resources and opportunities for communities in Pennsylvania? The Department of Conservation and Natural Resources is seeking candidates for a Recreation and Conservation Advisor 2 position in the Bureau of Recreation and Conservation's Community Parks and Conservation Division to assist with a variety of natural resource, recreation, and conservation acquisition grant projects. Apply today and join our team!
DESCRIPTION OF WORK
As part of this position, you will be involved in the organization, creation, coordination, assessment, and endorsement of projects related to natural resources, recreation, and conservation acquisition. You will oversee the entire process of acquisition projects, from addressing inquiries before receiving applications to the completion of approved projects and beyond. Additionally, you will act as the Project Manager for various acquisition projects managed by the Bureau in specific geographical areas of the Commonwealth. Interested in learning more? Additional details regarding this position can be found in the position description . Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements:
One year as a Recreation and Conservation Advisor 1 (commonwealth title); or
Two years of professional experience in parks, recreation, or natural resource conservation administration, planning, or development; and a bachelor’s degree in parks and recreation, landscape architecture, environmental sciences, city, regional, urban, or environmental planning, or a closely related field; or
An equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.
Jul 03, 2024
Full time
THE POSITION
Do you have experience in parks and recreation management and looking to use your skills to provide valuable resources and opportunities for communities in Pennsylvania? The Department of Conservation and Natural Resources is seeking candidates for a Recreation and Conservation Advisor 2 position in the Bureau of Recreation and Conservation's Community Parks and Conservation Division to assist with a variety of natural resource, recreation, and conservation acquisition grant projects. Apply today and join our team!
DESCRIPTION OF WORK
As part of this position, you will be involved in the organization, creation, coordination, assessment, and endorsement of projects related to natural resources, recreation, and conservation acquisition. You will oversee the entire process of acquisition projects, from addressing inquiries before receiving applications to the completion of approved projects and beyond. Additionally, you will act as the Project Manager for various acquisition projects managed by the Bureau in specific geographical areas of the Commonwealth. Interested in learning more? Additional details regarding this position can be found in the position description . Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements:
One year as a Recreation and Conservation Advisor 1 (commonwealth title); or
Two years of professional experience in parks, recreation, or natural resource conservation administration, planning, or development; and a bachelor’s degree in parks and recreation, landscape architecture, environmental sciences, city, regional, urban, or environmental planning, or a closely related field; or
An equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.
Job Summary
Inspects residential construction sites to assure that construction and materials conform to plans, local zoning, building, fire, gas, heating and plumbing codes. Notifies builders of corrections required. Inspections are frequently of residential construction, but may also include commercial structures such as schools, churches, apartment houses, retail stores and office buildings. Examines routine residential building plans. This position may be filled as a Building Inspector I, II or III depending on experience.
Qualifications
Building Inspector I:
Education and Experience:
High school or vocational school graduation or GED certificate.
Two (2) years of experience as a journey-level in building trades. – or – Completion of a recognized four-year building trades apprenticeship program, which may be substituted for work experience. – or – Certification as either a building inspector or plumbing inspector through ICC, IAPMO or other approved organization at the time of hire.
Must possess, or have ability to obtain, a valid driver’s license at the time of hire.
Knowledge of: local fire, building, heating and plumbing, gas and zoning codes related to residences and commercial structures; principles, procedures and practices of construction, building materials and quality standards; varying capacities of supports and crossmembers.
Ability to: read and interpret residential and commercial building plans and specifications; identify code deficiencies resulting from faulty design or construction; interpret and explain code and remedial work required; enforce codes and ordinances firmly, tactfully and impartially; maintain harmonious relationships with customers; diffuse difficult or highly charged situations; keep accurate records of calls and findings; operate automobile safely.
Building Inspector II
Must possess certification for building inspector (both residential and commercial) inspector, and plumbing inspector (both residential and commercial) through ICC, IAPMO or other approved organizations upon hire or promotion to the position.
Must possess, or have ability to obtain, a valid driver’s license at the time of hire.
Knowledge of: all phases of either plumbing or building inspection for commercial structures; International Building Code, Uniform Plumbing Code, other adopted construction codes, commercial, and local zoning ordinances.
Ability to: accomplish all stages of building inspection for standard residential structures; interpret residential and commercial building plans and specifications; tactfully deal with the general public; engender a cooperative attitude in owners and builders work he/she inspects; and effectively diffuse difficult or highly charged situations.
Building Inspector III
Must possess certification for building inspector, plumbing inspector and mechanical inspector through ICC, IAPMO, IMC or other approved organizations upon hire or promotion to the position.
Must possess, or have ability to obtain a valid driver's license at the time of hire.
Knowledge of: All phases of plumbing, building and mechanical inspection for commercial and residential structures; Uniform Building, Plumbing and Mechanical Codes and local zoning ordinances.
Ability to: Interpret residential and commercial building plans and specifications; conduct, proficiently, all phases of plumbing, building and mechanical inspection for commercial and residential structures; communicate clearly and tactfully, orally and in writing; effectively maintain harmonious relationships with customers, and diffuse difficult or highly charged situations.
Continuing Qualifications for Building Inspector Job Family
Incumbents must be able to successfully perform inspections of building, plumbing, and mechanical facilities to be considered fully effective in the Building Inspector job family. Incumbents may be hired at a lower level, but are expected to reach the full journey-level – Building Inspector III level – within the timeframes outlined below.
The Building Inspector I is the entry-level into the Inspector job family. An incumbent hired at the entry level is expected to obtain the qualifications to move to Building Inspector II.
Building Inspector II qualifications require certification as a residential building inspector, commercial building inspector, and plumbing inspector through ICC, IAPMO, or other approved organizations.
An incumbent at the mid-level must obtain the qualifications to move to Building Inspector III. Qualifications for a Building Inspector III require the additional certifications of residential mechanical inspector and commercial mechanical inspector through ICC, IAPMO, or other approved organizations.
Employees are required to meet the following minimum criteria within the timeframe outlined below:
Obtain their plumbing certification and at least one building certification within 12 months of hire or promotion.
Obtain at least one mechanical certification within 18 months of hire or promotion.
Incumbents who fail to meet these minimum qualifications will be considered “below expectations” in performance and will be subject to corrective action and/or discipline, up to and including termination, for failure to achieve performance standards.
[Note] A new hire will be required to serve a probationary period of six months from the original date of hire and/or according to contract and policy language. If the incumbent qualifies to promote to the next alternately staffed level during the probationary period, he/she may be promoted with manager’s approval but must still complete the original probationary period. An incumbent promoted to a higher level following his/her probation shall not serve an additional probationary period, as per contract and policy language.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
Building Inspector I: Duties may include but are not limited to the following:
Conducts on-site inspections during construction; verifies location of lot, dimensional and structural conformity to approved plans, proper installation of plumbing and heating equipment, and use of approved building materials of the proper size and quality for that application.
Authorizes minor as-built variations from plans when safety, durability, and function are not impaired. Notifies builders and installers of code violations and stipulates correction required. Writes and posts stop-work orders when code violations necessitate complete work stoppage. Notifies supervisor of builders' failure to correct violations as notified.
Investigates complaints about system failures in residential buildings; determines cause and corrective action needed; notifies installers and owners of remedial action necessary. Advises supervisor when health hazards or code violations are not corrected.
Inspects abandoned buildings to see if owners should be required to demolish or bring them up to building standards. Answers complaints on zoning code violations such as over-height fences, improper location of mobile homes and out buildings constructed without permits. Advises owners of building code and zoning ordinances and stipulates corrections required.
Performs inspections of residential public curbs, driveways, sidewalks and construction sites as directed to ensure conformance with County standards, zoning codes and specifications and to assure proper drainage.
May check residential plans for construction or alteration to ensure that type of building, dimensions, and set-backs are in compliance with zoning code; checks construction features to assure proper foundation and support, use of acceptable materials, compliance with minimum fire, heating, plumbing and gas standards; advises builders about problems of drainage, water hammer, pipe expansion, and similar design items which are frequently overlooked.
Maintains a positive, professional approach to builders, installers, staff, and/or other interested parties.
Performs other related work as required.
Building Inspector II: Duties may include but are not limited to the following:
Conducts on-site building inspections during construction; verifies location on lot, dimensional and structural conformity to approved plans and use of approved building materials of the proper size and quality for the specific application.
Performs plumbing inspections and observes tests of all plumbing and sewage disposal systems, repairs, alterations, renovations and installations.
Notifies builders and installers of building and construction code violations and stipulates corrections required.
Writes and posts stop-work orders when code violations necessitate complete work stoppage.
Provides code interpretations when required.
Inspects abandoned and dangerous buildings, mobile home installations and answers complaints on zoning code violations.
Inspects buildings for code compliance.
Performs inspections of residential, commercial, and public curbs, driveways, sidewalks and construction sites as directed to assure conformance with County standards, zoning codes, and specifications and to assure proper drainage.
Employees in this classification, if determined to be qualified, may be assigned to perform mechanical inspections to verify compliance with the requirements of the International Mechanical Code.
May review building plans with respect to the requirements of the International Building Code and other applicable laws and ordinances in order to correct code errors and advise permit applicant.
Maintains a positive, professional approach to builders, installers, staff, and/or other interested parties.
Building Inspector III: Duties may include but are not limited to the following:
Conducts on-site building inspections during construction; verifies location on lot, dimensional and structural conformity to approved plans and use of approved building materials of the proper size and quality for the specific application.
Performs plumbing inspections and observes tests of all plumbing and sewage disposal systems, repairs, alterations, renovations and installations.
Inspects mechanical installations such as air handling units, furnaces, air conditioners, evaporator coolers, ventilation systems, refrigeration systems, incinerators, and gas piping.
Notifies builders and installers of building, plumbing and mechanical code violations and stipulates corrections required.
Writes and posts stop-work orders when code violations necessitate complete work stoppage.
Provides plumbing, building and mechanical code interpretations when required.
Inspects abandoned and dangerous buildings, mobile home installations and answers complaints on zoning code violations.
Inspects buildings for plumbing, building and/or mechanical code compliance.
Performs inspections of residential, commercial, and public curbs, driveways, sidewalks and construction sites as directed to assure conformance with County standards, zoning codes, and specifications and to assure proper drainage.
May review building, plumbing and mechanical drawings as required to establish code compliance.
Maintains a positive, professional approach to builders, installers, and/or other interested parties.
Salary Grade
Local 307.8A - Local 307.9A
Salary Range
$27.99 - $41.09- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Jul 02, 2024
Full time
Job Summary
Inspects residential construction sites to assure that construction and materials conform to plans, local zoning, building, fire, gas, heating and plumbing codes. Notifies builders of corrections required. Inspections are frequently of residential construction, but may also include commercial structures such as schools, churches, apartment houses, retail stores and office buildings. Examines routine residential building plans. This position may be filled as a Building Inspector I, II or III depending on experience.
Qualifications
Building Inspector I:
Education and Experience:
High school or vocational school graduation or GED certificate.
Two (2) years of experience as a journey-level in building trades. – or – Completion of a recognized four-year building trades apprenticeship program, which may be substituted for work experience. – or – Certification as either a building inspector or plumbing inspector through ICC, IAPMO or other approved organization at the time of hire.
Must possess, or have ability to obtain, a valid driver’s license at the time of hire.
Knowledge of: local fire, building, heating and plumbing, gas and zoning codes related to residences and commercial structures; principles, procedures and practices of construction, building materials and quality standards; varying capacities of supports and crossmembers.
Ability to: read and interpret residential and commercial building plans and specifications; identify code deficiencies resulting from faulty design or construction; interpret and explain code and remedial work required; enforce codes and ordinances firmly, tactfully and impartially; maintain harmonious relationships with customers; diffuse difficult or highly charged situations; keep accurate records of calls and findings; operate automobile safely.
Building Inspector II
Must possess certification for building inspector (both residential and commercial) inspector, and plumbing inspector (both residential and commercial) through ICC, IAPMO or other approved organizations upon hire or promotion to the position.
Must possess, or have ability to obtain, a valid driver’s license at the time of hire.
Knowledge of: all phases of either plumbing or building inspection for commercial structures; International Building Code, Uniform Plumbing Code, other adopted construction codes, commercial, and local zoning ordinances.
Ability to: accomplish all stages of building inspection for standard residential structures; interpret residential and commercial building plans and specifications; tactfully deal with the general public; engender a cooperative attitude in owners and builders work he/she inspects; and effectively diffuse difficult or highly charged situations.
Building Inspector III
Must possess certification for building inspector, plumbing inspector and mechanical inspector through ICC, IAPMO, IMC or other approved organizations upon hire or promotion to the position.
Must possess, or have ability to obtain a valid driver's license at the time of hire.
Knowledge of: All phases of plumbing, building and mechanical inspection for commercial and residential structures; Uniform Building, Plumbing and Mechanical Codes and local zoning ordinances.
Ability to: Interpret residential and commercial building plans and specifications; conduct, proficiently, all phases of plumbing, building and mechanical inspection for commercial and residential structures; communicate clearly and tactfully, orally and in writing; effectively maintain harmonious relationships with customers, and diffuse difficult or highly charged situations.
Continuing Qualifications for Building Inspector Job Family
Incumbents must be able to successfully perform inspections of building, plumbing, and mechanical facilities to be considered fully effective in the Building Inspector job family. Incumbents may be hired at a lower level, but are expected to reach the full journey-level – Building Inspector III level – within the timeframes outlined below.
The Building Inspector I is the entry-level into the Inspector job family. An incumbent hired at the entry level is expected to obtain the qualifications to move to Building Inspector II.
Building Inspector II qualifications require certification as a residential building inspector, commercial building inspector, and plumbing inspector through ICC, IAPMO, or other approved organizations.
An incumbent at the mid-level must obtain the qualifications to move to Building Inspector III. Qualifications for a Building Inspector III require the additional certifications of residential mechanical inspector and commercial mechanical inspector through ICC, IAPMO, or other approved organizations.
Employees are required to meet the following minimum criteria within the timeframe outlined below:
Obtain their plumbing certification and at least one building certification within 12 months of hire or promotion.
Obtain at least one mechanical certification within 18 months of hire or promotion.
Incumbents who fail to meet these minimum qualifications will be considered “below expectations” in performance and will be subject to corrective action and/or discipline, up to and including termination, for failure to achieve performance standards.
[Note] A new hire will be required to serve a probationary period of six months from the original date of hire and/or according to contract and policy language. If the incumbent qualifies to promote to the next alternately staffed level during the probationary period, he/she may be promoted with manager’s approval but must still complete the original probationary period. An incumbent promoted to a higher level following his/her probation shall not serve an additional probationary period, as per contract and policy language.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
Building Inspector I: Duties may include but are not limited to the following:
Conducts on-site inspections during construction; verifies location of lot, dimensional and structural conformity to approved plans, proper installation of plumbing and heating equipment, and use of approved building materials of the proper size and quality for that application.
Authorizes minor as-built variations from plans when safety, durability, and function are not impaired. Notifies builders and installers of code violations and stipulates correction required. Writes and posts stop-work orders when code violations necessitate complete work stoppage. Notifies supervisor of builders' failure to correct violations as notified.
Investigates complaints about system failures in residential buildings; determines cause and corrective action needed; notifies installers and owners of remedial action necessary. Advises supervisor when health hazards or code violations are not corrected.
Inspects abandoned buildings to see if owners should be required to demolish or bring them up to building standards. Answers complaints on zoning code violations such as over-height fences, improper location of mobile homes and out buildings constructed without permits. Advises owners of building code and zoning ordinances and stipulates corrections required.
Performs inspections of residential public curbs, driveways, sidewalks and construction sites as directed to ensure conformance with County standards, zoning codes and specifications and to assure proper drainage.
May check residential plans for construction or alteration to ensure that type of building, dimensions, and set-backs are in compliance with zoning code; checks construction features to assure proper foundation and support, use of acceptable materials, compliance with minimum fire, heating, plumbing and gas standards; advises builders about problems of drainage, water hammer, pipe expansion, and similar design items which are frequently overlooked.
Maintains a positive, professional approach to builders, installers, staff, and/or other interested parties.
Performs other related work as required.
Building Inspector II: Duties may include but are not limited to the following:
Conducts on-site building inspections during construction; verifies location on lot, dimensional and structural conformity to approved plans and use of approved building materials of the proper size and quality for the specific application.
Performs plumbing inspections and observes tests of all plumbing and sewage disposal systems, repairs, alterations, renovations and installations.
Notifies builders and installers of building and construction code violations and stipulates corrections required.
Writes and posts stop-work orders when code violations necessitate complete work stoppage.
Provides code interpretations when required.
Inspects abandoned and dangerous buildings, mobile home installations and answers complaints on zoning code violations.
Inspects buildings for code compliance.
Performs inspections of residential, commercial, and public curbs, driveways, sidewalks and construction sites as directed to assure conformance with County standards, zoning codes, and specifications and to assure proper drainage.
Employees in this classification, if determined to be qualified, may be assigned to perform mechanical inspections to verify compliance with the requirements of the International Mechanical Code.
May review building plans with respect to the requirements of the International Building Code and other applicable laws and ordinances in order to correct code errors and advise permit applicant.
Maintains a positive, professional approach to builders, installers, staff, and/or other interested parties.
Building Inspector III: Duties may include but are not limited to the following:
Conducts on-site building inspections during construction; verifies location on lot, dimensional and structural conformity to approved plans and use of approved building materials of the proper size and quality for the specific application.
Performs plumbing inspections and observes tests of all plumbing and sewage disposal systems, repairs, alterations, renovations and installations.
Inspects mechanical installations such as air handling units, furnaces, air conditioners, evaporator coolers, ventilation systems, refrigeration systems, incinerators, and gas piping.
Notifies builders and installers of building, plumbing and mechanical code violations and stipulates corrections required.
Writes and posts stop-work orders when code violations necessitate complete work stoppage.
Provides plumbing, building and mechanical code interpretations when required.
Inspects abandoned and dangerous buildings, mobile home installations and answers complaints on zoning code violations.
Inspects buildings for plumbing, building and/or mechanical code compliance.
Performs inspections of residential, commercial, and public curbs, driveways, sidewalks and construction sites as directed to assure conformance with County standards, zoning codes, and specifications and to assure proper drainage.
May review building, plumbing and mechanical drawings as required to establish code compliance.
Maintains a positive, professional approach to builders, installers, and/or other interested parties.
Salary Grade
Local 307.8A - Local 307.9A
Salary Range
$27.99 - $41.09- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
League of Conservation Voters
Washington, DC Metropolitan Area – Hybrid
Title : Administrative Associate Department: Human Resources & Administration Status : Non-Exempt Reports to : Senior Director of IT and Administrative Infrastructure Positions Reporting to this Position : None Location : Washington, DC Metropolitan Area – Hybrid Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate who will directly support the Senior Director of IT and Administrative Infrastructure in executing the administrative operations of LCV and its sister organization, LCV Education Fund. Responsibilities include assisting with office and staff operations, supporting new employee and intern onboarding and offboarding processes, and providing general administrative support to the Human Resources and Administration department. This position is critical to supporting a growing staff and organization with offices across the country and is required to work in-person in the Washington, D.C. office three days per week.
Responsibilities :
Assist in providing general office and administrative support (phones, copiers, eFax, postage meter, etc.) in our Washington, DC office.
Assist with incoming mail and deliveries for the Human Resources & Administration department, including assistance with staff mail deliveries when needed. Routinely check the building mail room, bring LCV packages up to the office, and notify staff if they have received a package.
Serve as backup point of contact to Office Operations Manager for building operations notifications, and notify Washington, DC office staff of building operations updates when necessary.
Coordinate with the Office Operations Manager to submit work order requests to building engineer/manager and applicable vendors.
Assist HR & Administration team with administrative projects for the Washington, DC office to ensure LCV’s office space is inclusive, welcoming, and accessible for all staff and visitors.
Check general voicemail inbox and eFax inbox twice daily and distribute incoming information.
Place orders for coffee, snacks, and kitchen/office supplies and unpack when delivered. Manage inventory and track spending.
Assist staff with technology setup in LCV’s large conference room, as needed.
Coordinate operations and technology onboarding for new employees and interns, as well as offboarding processes for departing employees and interns.
Work with hiring managers to collect information and schedule onboarding sessions.
Coordinate with LCV’s IT consultant to ensure accounts and technology are set up for incoming new employees and interns.
Assist Office Operations Manager in conducting operations onboarding sessions. Distribute appropriate administrative and technology related guides, policies, and procedures to all new employees and interns.
Work with Office Operations Manager to arrange onsite operations onboarding for all new hires and interns based out of the Washington, DC office.
Work with departing employees and interns to ensure LCV’s offboarding process is followed.
Assist with ensuring that LCV’s administrative and operational policies are in alignment with our organizational values of accountability, anti-racism, community, innovation, learning and sustainability.
Coordinate with employees and interns on laptop delivery and return processes, confirm that laptops being returned make it back into LCV’s inventory.
Ensure compliance with LCV’s Work from Home Equipment Policy, place orders for employees when needed, and maintain a record of equipment, furniture, and office supply orders. Place office supply orders for LCV’s remote offices, as needed.
Place staff business card orders on a quarterly basis.
Review the Human Resources & Administration department’s monthly expense reports to ensure spending is aligned with department budget. Process the Administrative and IT Services payments, and complete monthly expense reports in Ramp, as needed.
Update LCV and LCV Education Fund’s Operations Resource Library when needed.
Provide general administrative and planning support to the Human Resources and Administration department.
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and ensuring an inclusive organizational culture.
Travel up to 5% for staff retreats, trainings and conferences, as needed.
Conduct in-office responsibilities from LCV’s Washington, DC office at least three days per week.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – 1 year of administrative experience, including experience with project management, training others on operations, working with and managing spreadsheets, and tracking a budget or inventory. Preferred – Experience working with a non-profit organization. Experience working with external vendors. Experience with writing/creating documents for internal communication and distribution to staff. Experience with scheduling. Experience with technology workstation setup and technology troubleshooting.
Skills: Required – Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office 365 and Google Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgment; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture. Preferred – Ability to troubleshoot common IT/technology issues. Data management and filing system skills.
Racial Justice and Equity Competencies: Demonstrated awareness of how one’s life experiences influence one’s personal attitudes, biases, and assumptions. Demonstrated commitment to continual learning and ability to successfully deliver culturally responsive services. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Applicants must be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate” in the subject line by July 11, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Jun 28, 2024
Full time
Title : Administrative Associate Department: Human Resources & Administration Status : Non-Exempt Reports to : Senior Director of IT and Administrative Infrastructure Positions Reporting to this Position : None Location : Washington, DC Metropolitan Area – Hybrid Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate who will directly support the Senior Director of IT and Administrative Infrastructure in executing the administrative operations of LCV and its sister organization, LCV Education Fund. Responsibilities include assisting with office and staff operations, supporting new employee and intern onboarding and offboarding processes, and providing general administrative support to the Human Resources and Administration department. This position is critical to supporting a growing staff and organization with offices across the country and is required to work in-person in the Washington, D.C. office three days per week.
Responsibilities :
Assist in providing general office and administrative support (phones, copiers, eFax, postage meter, etc.) in our Washington, DC office.
Assist with incoming mail and deliveries for the Human Resources & Administration department, including assistance with staff mail deliveries when needed. Routinely check the building mail room, bring LCV packages up to the office, and notify staff if they have received a package.
Serve as backup point of contact to Office Operations Manager for building operations notifications, and notify Washington, DC office staff of building operations updates when necessary.
Coordinate with the Office Operations Manager to submit work order requests to building engineer/manager and applicable vendors.
Assist HR & Administration team with administrative projects for the Washington, DC office to ensure LCV’s office space is inclusive, welcoming, and accessible for all staff and visitors.
Check general voicemail inbox and eFax inbox twice daily and distribute incoming information.
Place orders for coffee, snacks, and kitchen/office supplies and unpack when delivered. Manage inventory and track spending.
Assist staff with technology setup in LCV’s large conference room, as needed.
Coordinate operations and technology onboarding for new employees and interns, as well as offboarding processes for departing employees and interns.
Work with hiring managers to collect information and schedule onboarding sessions.
Coordinate with LCV’s IT consultant to ensure accounts and technology are set up for incoming new employees and interns.
Assist Office Operations Manager in conducting operations onboarding sessions. Distribute appropriate administrative and technology related guides, policies, and procedures to all new employees and interns.
Work with Office Operations Manager to arrange onsite operations onboarding for all new hires and interns based out of the Washington, DC office.
Work with departing employees and interns to ensure LCV’s offboarding process is followed.
Assist with ensuring that LCV’s administrative and operational policies are in alignment with our organizational values of accountability, anti-racism, community, innovation, learning and sustainability.
Coordinate with employees and interns on laptop delivery and return processes, confirm that laptops being returned make it back into LCV’s inventory.
Ensure compliance with LCV’s Work from Home Equipment Policy, place orders for employees when needed, and maintain a record of equipment, furniture, and office supply orders. Place office supply orders for LCV’s remote offices, as needed.
Place staff business card orders on a quarterly basis.
Review the Human Resources & Administration department’s monthly expense reports to ensure spending is aligned with department budget. Process the Administrative and IT Services payments, and complete monthly expense reports in Ramp, as needed.
Update LCV and LCV Education Fund’s Operations Resource Library when needed.
Provide general administrative and planning support to the Human Resources and Administration department.
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and ensuring an inclusive organizational culture.
Travel up to 5% for staff retreats, trainings and conferences, as needed.
Conduct in-office responsibilities from LCV’s Washington, DC office at least three days per week.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – 1 year of administrative experience, including experience with project management, training others on operations, working with and managing spreadsheets, and tracking a budget or inventory. Preferred – Experience working with a non-profit organization. Experience working with external vendors. Experience with writing/creating documents for internal communication and distribution to staff. Experience with scheduling. Experience with technology workstation setup and technology troubleshooting.
Skills: Required – Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office 365 and Google Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgment; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture. Preferred – Ability to troubleshoot common IT/technology issues. Data management and filing system skills.
Racial Justice and Equity Competencies: Demonstrated awareness of how one’s life experiences influence one’s personal attitudes, biases, and assumptions. Demonstrated commitment to continual learning and ability to successfully deliver culturally responsive services. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Applicants must be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate” in the subject line by July 11, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
The Legal Assistant performs a broad range of administrative support for Estate Team. Duties include but are not limited to document production, mailings, filing and data entry.
Job Functions:
Prepares legal documents, correspondence, memos, letters, and reports. Assists with drafting and preparing documents such as probate forms, declinations for fiduciary appointments and trustee resignations and acceptances. Assists in preparing written and oral presentations. Organizes, summarizes, and indexes documents. Sends and retrieves documents from Record Center as needed and follows workflow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
Establishes and maintains electronic filing system to department standards, including filing all client communications and documents on a regular basis.
Responds to various internal and external client requests and inquiries. Process incoming and outgoing mail throughout the day and respond immediately to time-sensitive mail.
Assists with the preparation of all routine probate court filings.
Assists with the maintenance of the probate court docket for each estate and testamentary trust administered by the firm, together with an effective tickler system for insuring that accounts are allowed by the court on a regular basis.
Supports the preparation and filing of all probate forms and accountings for the state with the applicable Registry of Probate.
Assists with collection of estate assets, scheduling of appraiser and assembling of estate tax binders and filing of tax returns.
Coordinates and schedules internal and external client meetings, including but not limited to reserving conference rooms, registering visitors to the building, etc.
Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure, and law firm document protocol. Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
Establishes and maintains an effective working relationship with the clients and related advisors and other professionals to obtain and provide information and respond to any concerns or questions.
Maintains complete file for each assigned estate.
May perform additional duties as requested.
Essential Competencies:
Works proactively with others to support efforts within a department or function of the Firm.
Organizes and prioritizes assignments and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
Maintains current knowledge of trends and developments affecting the area of specialization.
Uses innovative thinking and exercises sound judgment to achieve results.
Qualifications:
Bachelor’s Degree required.
3-5 years’ administrative support experience within Estate Administration.
Experience in managing projects and tasks with multiple stakeholders to a successful conclusion under inflexible deadlines.
Demonstrated ability to work well with multiple supervisors while keeping them informed and involved.
Demonstrated ability to organize work and set priorities to meet deadlines while working independently.
Superior verbal and written communication skills.
Professional demeanor and presentation consistent with a professional office environment.
Strong Excel skills and a proficient user of all other MS Office Suite products. Adaptability to learn and become expert in new applications with limited formal training.
Strong ability to work well with a wide range of personalities and expectations.
Jun 28, 2024
Full time
The Legal Assistant performs a broad range of administrative support for Estate Team. Duties include but are not limited to document production, mailings, filing and data entry.
Job Functions:
Prepares legal documents, correspondence, memos, letters, and reports. Assists with drafting and preparing documents such as probate forms, declinations for fiduciary appointments and trustee resignations and acceptances. Assists in preparing written and oral presentations. Organizes, summarizes, and indexes documents. Sends and retrieves documents from Record Center as needed and follows workflow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
Establishes and maintains electronic filing system to department standards, including filing all client communications and documents on a regular basis.
Responds to various internal and external client requests and inquiries. Process incoming and outgoing mail throughout the day and respond immediately to time-sensitive mail.
Assists with the preparation of all routine probate court filings.
Assists with the maintenance of the probate court docket for each estate and testamentary trust administered by the firm, together with an effective tickler system for insuring that accounts are allowed by the court on a regular basis.
Supports the preparation and filing of all probate forms and accountings for the state with the applicable Registry of Probate.
Assists with collection of estate assets, scheduling of appraiser and assembling of estate tax binders and filing of tax returns.
Coordinates and schedules internal and external client meetings, including but not limited to reserving conference rooms, registering visitors to the building, etc.
Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure, and law firm document protocol. Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
Establishes and maintains an effective working relationship with the clients and related advisors and other professionals to obtain and provide information and respond to any concerns or questions.
Maintains complete file for each assigned estate.
May perform additional duties as requested.
Essential Competencies:
Works proactively with others to support efforts within a department or function of the Firm.
Organizes and prioritizes assignments and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
Maintains current knowledge of trends and developments affecting the area of specialization.
Uses innovative thinking and exercises sound judgment to achieve results.
Qualifications:
Bachelor’s Degree required.
3-5 years’ administrative support experience within Estate Administration.
Experience in managing projects and tasks with multiple stakeholders to a successful conclusion under inflexible deadlines.
Demonstrated ability to work well with multiple supervisors while keeping them informed and involved.
Demonstrated ability to organize work and set priorities to meet deadlines while working independently.
Superior verbal and written communication skills.
Professional demeanor and presentation consistent with a professional office environment.
Strong Excel skills and a proficient user of all other MS Office Suite products. Adaptability to learn and become expert in new applications with limited formal training.
Strong ability to work well with a wide range of personalities and expectations.
Job Summary
Coordinates the day-to-day activities of personnel assigned to the Fire Marshal’s Office engaged in conducting new construction plan review, fire investigations, existing occupancy inspections, and related activities. Work also involves providing technical assistance to staff in inspection and investigatory standards, interpretation and compliance with codes, ordinances, and departmental and County policy. Other duties include providing staff support for the Fire Marshal in the area of budgeting, research and report writing, and liaison to other agencies and organizations. The employee must use independent judgment and initiative in performing the duties of the position. Work is performed under the general direction and supervision of the Fire Marshal. The Assistant Fire Marshal is on a 24-hour, seven day rotation for fire investigative purposes. Hours not included in the normal 40 hour work week are paid as standby.
Qualifications
Education and Experience:
Four (4) year degree with major coursework in fire science or administration, law enforcement, business, or public administration, or related field.
- AND -
Five (5) years' experience in code administration or enforcement including at least three (3) years of supervisory experience
- OR -
Any equivalent combination (8 years) of relevant education, training, and experience which would demonstrate an ability to perform the duties of this classification.
-AND-
Possess a Fire Inspector II certification from ICC.
-AND-
Possess a Fire Plans Examiner certification from ICC.
-AND-
Possess a Fire Investigator certification from Washington State, NAFI, IAAI, IFSAC, or other approved organization.
Possession of a valid motor vehicle operator's license.
-AND-
Completion of an approved course of instruction for meeting the law enforcement requirements for Fire Marshals in accordance with RCW 43.44.050(6) within 2 years of the date of employment is required.
Knowledge of: Fire prevention laws, codes and standards; laws which affect fire prevention inspections, fire scene examination and criminal investigations; law enforcement techniques; forecasting/estimating and budgeting techniques.
Ability to: Express oneself clearly and concisely, both orally and in writing; carry out written and oral instructions; enforce laws, ordinances, codes and regulations with firmness, tact and impartiality; recognize and define fire hazards or conditions which do not meet the conditions of the applicable code or standard and to recommend effective remedial measures; establish and maintain effective working relationships with staff; public and private officials; developers; representatives of city, county and other governmental agencies; community groups; the general public and the news media; plan and coordinate the work of technical and professional personnel in a manner conducive to full performance and high morale; review plans for building, fire protection systems, special systems or uses and land use applications for compliance with applicable fire codes, ordinances, standards, etc.; investigate thoroughly and completely the origin, cause and circumstances of all types of fires occurring in or on fixed or mobile properties; develop, follow through, compile and present prosecutable cases for fires which involve criminal action; work on an on-call rotating schedule involving fire investigations during off-duty hours; prepare and present fire prevention, educational and informational programs to targeted audiences of varying ages and interests.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
Duties may include but are not limited to the following:
Assist in the development of the Fire Marshal’s Office work plan; assign work activities, projects, and programs; monitor work flow; implement policies and procedures; review and evaluate work products, methods, and procedures.
Assist in budget development and coordination; prepare cost estimates for budget recommendations; submit justifications for budget items; assist with monitor and control of expenditures.
Participate in recommending the appointment of personnel; provide or coordinate staff training; work with employees to correct deficiencies.
Assist with the adoption and enforcement of fire codes, ordinances, and standards.
Conduct inspections of buildings and property for fire hazards, conduct fire investigations, conduct new construction plan review and acceptance inspections, and public education activities.
Conduct origin and cause fire investigations. Perform follow-up investigation as needed for those fires which are determined to have other than an accidental or providential cause. These investigations may require working evenings, weekends, holidays, and during inclement weather on a rotating shift basis.
Maintains a current knowledge (and/or certifications) of changes in applicable codes, laws, ordinances, and standards.
Perform as liaison to other agencies and organizations.
Assume responsibility for the administration of the division in the absence of the Fire Marshal.
Perform other related job functions as required or assigned.
Salary Grade
Local 307.13A
Salary Range
$42.56 - $57.47- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Jun 27, 2024
Full time
Job Summary
Coordinates the day-to-day activities of personnel assigned to the Fire Marshal’s Office engaged in conducting new construction plan review, fire investigations, existing occupancy inspections, and related activities. Work also involves providing technical assistance to staff in inspection and investigatory standards, interpretation and compliance with codes, ordinances, and departmental and County policy. Other duties include providing staff support for the Fire Marshal in the area of budgeting, research and report writing, and liaison to other agencies and organizations. The employee must use independent judgment and initiative in performing the duties of the position. Work is performed under the general direction and supervision of the Fire Marshal. The Assistant Fire Marshal is on a 24-hour, seven day rotation for fire investigative purposes. Hours not included in the normal 40 hour work week are paid as standby.
Qualifications
Education and Experience:
Four (4) year degree with major coursework in fire science or administration, law enforcement, business, or public administration, or related field.
- AND -
Five (5) years' experience in code administration or enforcement including at least three (3) years of supervisory experience
- OR -
Any equivalent combination (8 years) of relevant education, training, and experience which would demonstrate an ability to perform the duties of this classification.
-AND-
Possess a Fire Inspector II certification from ICC.
-AND-
Possess a Fire Plans Examiner certification from ICC.
-AND-
Possess a Fire Investigator certification from Washington State, NAFI, IAAI, IFSAC, or other approved organization.
Possession of a valid motor vehicle operator's license.
-AND-
Completion of an approved course of instruction for meeting the law enforcement requirements for Fire Marshals in accordance with RCW 43.44.050(6) within 2 years of the date of employment is required.
Knowledge of: Fire prevention laws, codes and standards; laws which affect fire prevention inspections, fire scene examination and criminal investigations; law enforcement techniques; forecasting/estimating and budgeting techniques.
Ability to: Express oneself clearly and concisely, both orally and in writing; carry out written and oral instructions; enforce laws, ordinances, codes and regulations with firmness, tact and impartiality; recognize and define fire hazards or conditions which do not meet the conditions of the applicable code or standard and to recommend effective remedial measures; establish and maintain effective working relationships with staff; public and private officials; developers; representatives of city, county and other governmental agencies; community groups; the general public and the news media; plan and coordinate the work of technical and professional personnel in a manner conducive to full performance and high morale; review plans for building, fire protection systems, special systems or uses and land use applications for compliance with applicable fire codes, ordinances, standards, etc.; investigate thoroughly and completely the origin, cause and circumstances of all types of fires occurring in or on fixed or mobile properties; develop, follow through, compile and present prosecutable cases for fires which involve criminal action; work on an on-call rotating schedule involving fire investigations during off-duty hours; prepare and present fire prevention, educational and informational programs to targeted audiences of varying ages and interests.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
Duties may include but are not limited to the following:
Assist in the development of the Fire Marshal’s Office work plan; assign work activities, projects, and programs; monitor work flow; implement policies and procedures; review and evaluate work products, methods, and procedures.
Assist in budget development and coordination; prepare cost estimates for budget recommendations; submit justifications for budget items; assist with monitor and control of expenditures.
Participate in recommending the appointment of personnel; provide or coordinate staff training; work with employees to correct deficiencies.
Assist with the adoption and enforcement of fire codes, ordinances, and standards.
Conduct inspections of buildings and property for fire hazards, conduct fire investigations, conduct new construction plan review and acceptance inspections, and public education activities.
Conduct origin and cause fire investigations. Perform follow-up investigation as needed for those fires which are determined to have other than an accidental or providential cause. These investigations may require working evenings, weekends, holidays, and during inclement weather on a rotating shift basis.
Maintains a current knowledge (and/or certifications) of changes in applicable codes, laws, ordinances, and standards.
Perform as liaison to other agencies and organizations.
Assume responsibility for the administration of the division in the absence of the Fire Marshal.
Perform other related job functions as required or assigned.
Salary Grade
Local 307.13A
Salary Range
$42.56 - $57.47- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Job Summary
Under the direction of the Infectious Disease Program Manager III or designee, this position provides outreach coordination for the agency’s Infectious Disease portfolio. The Infectious Disease portfolio of programs include Infectious Disease, Infection Prevention (IP) Outbreak Response Program, and STI HIV Program. This position serves as a liaison to community partners and internal cross-purpose teams in support of Clark County Public Health infectious disease response and prevention efforts. This position requires close interactions with other local, regional, and state organizations. This position may interact with clients/patients. Organizational responsibilities include understanding and promoting the department’s public health mission, providing courteous, respectful, efficient customer service to all department clients, honoring diversity of all department employees and constituents, participating in department training, implementing accreditation standards, and striving for personal excellence in public health work. This is an exempt position reporting to the Program Manager III. This position requires independent judgment and ability to work and manage autonomously and collaboratively with limited guidance; and at times takes direction from the Health Officer and Deputy Health Officer who has statutory responsibility for infectious disease response. This is a full-time position, working 8 hours Monday -Friday. The Public Health Department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in WA. or OR., no exceptions.
Qualifications
Education and Experience:
This position requires a bachelor’s degree in public health, health administration, health sciences, or nursing and at least four years of related experience (or equivalent)
All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered.
Preferred Qualifications:
Master’s Degree in Public Health, or related field.
Knowledge of:
These are the observable and measurable attributes and skills required to successfully perform the essential functions of the job; they are generally demonstrated through qualifying experience, education, or licensure/certification.
Principles and practices of program operations.
Principles and practices of project management, including planning, scheduling, monitoring, and problem solving.
Conduct analysis and formulate conclusions.
The impact of socioeconomic status, race, ethnicity, mental or physical ability, religion, gender, and gender expression, gender identity on behavior, attitudes and values related to health.
The role of cultural, social and behavioral factors in determining the delivery of public health services.
The Council on Linkages Public Health Competencies and incorporation into public health work.
Ability to:
Foster effective working relationships and build consensus with persons from diverse backgrounds including age, color, religion, national or ethnic origin, socioeconomic status, physical characteristics, sex, sexual orientation, gender identity, gender expression, marital status, veteran status, health status, genetic predisposition, political belief, mental, or physical ability.
Maintain confidentiality of sensitive information.
Plan, organize, prioritize, work independently, and meet deadlines.
Use judgment and make sound decisions.
Work effectively and collaboratively with individuals at all levels of the organization.
Evaluate own knowledge, practice, and learning needs and take steps to improve.
Express ideas effectively both orally and in writing and maintain accurate records.
Effectively use a personal computer, Microsoft Office software, email, and internet to accomplish job functions.
Work in sensitive and stressful situations.
Accept feedback and make behavioral change.
Accurately document in the record interventions and outcomes.
Seek consultation or collaboration when appropriate.
Provide documentation of immune status to vaccine preventable diseases, and/or participate in the employee immunity program.
If applicable, pass respiratory mask fit-testing and be able to wear standard department-issued masks.
Other Special Requirements:
Commitment to lifelong learning and practice development.
Must be able to respond to public health emergencies or exercises at any time, except while on scheduled vacation or other leave. In addition, leaves may be cancelled under public health emergencies.
Must protect the privacy and security of protected health information as defined in state and federal law.
Must adhere to OSHA/WISHA guidelines, including but not limited to timely completion of mandatory trainings.
Must pass respiratory mask fit-testing and be able to wear standard department-issued masks, if applicable. Must adhere to the Department’s employee immunity policy and provide documents as requested.
Proof of vaccinations per department policy #105 required; full COVID-19 vaccination required.
Possess a valid driver’s license and have access to reliable transportation.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
Duties may include but are not limited to the following:
Plan, organize and manage the program(s), services and activities of the assigned area; develop and implement new elements of the assigned program(s).
Define or assist in defining program goals and objectives; establish methods and means of accomplishing program objectives; implement policies and procedures; develop or assist in developing program budget.
Prepare reports on program performance, needs, services information, and demographic data; contribute to and insure the evaluation of program performance.
Select, train, motivate, and evaluate program staff; provide support and guidance; coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Provide information to staff, and other interested parties to include public on local, state and federal codes, regulations, requirements, standards, and programs.
Coordinate and review the program work plan: meet with staff to identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
Participates in community outreach efforts and activities as a community partner/agent of the County as applicable to the department assigned.
Performs other related duties as required.
Salary Grade
M2.200
Salary Range
$5,699.00 - $7,977.00- per month
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Jun 27, 2024
Full time
Job Summary
Under the direction of the Infectious Disease Program Manager III or designee, this position provides outreach coordination for the agency’s Infectious Disease portfolio. The Infectious Disease portfolio of programs include Infectious Disease, Infection Prevention (IP) Outbreak Response Program, and STI HIV Program. This position serves as a liaison to community partners and internal cross-purpose teams in support of Clark County Public Health infectious disease response and prevention efforts. This position requires close interactions with other local, regional, and state organizations. This position may interact with clients/patients. Organizational responsibilities include understanding and promoting the department’s public health mission, providing courteous, respectful, efficient customer service to all department clients, honoring diversity of all department employees and constituents, participating in department training, implementing accreditation standards, and striving for personal excellence in public health work. This is an exempt position reporting to the Program Manager III. This position requires independent judgment and ability to work and manage autonomously and collaboratively with limited guidance; and at times takes direction from the Health Officer and Deputy Health Officer who has statutory responsibility for infectious disease response. This is a full-time position, working 8 hours Monday -Friday. The Public Health Department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in WA. or OR., no exceptions.
Qualifications
Education and Experience:
This position requires a bachelor’s degree in public health, health administration, health sciences, or nursing and at least four years of related experience (or equivalent)
All combinations of education, experience, and training that demonstrate the ability to perform the work will be considered.
Preferred Qualifications:
Master’s Degree in Public Health, or related field.
Knowledge of:
These are the observable and measurable attributes and skills required to successfully perform the essential functions of the job; they are generally demonstrated through qualifying experience, education, or licensure/certification.
Principles and practices of program operations.
Principles and practices of project management, including planning, scheduling, monitoring, and problem solving.
Conduct analysis and formulate conclusions.
The impact of socioeconomic status, race, ethnicity, mental or physical ability, religion, gender, and gender expression, gender identity on behavior, attitudes and values related to health.
The role of cultural, social and behavioral factors in determining the delivery of public health services.
The Council on Linkages Public Health Competencies and incorporation into public health work.
Ability to:
Foster effective working relationships and build consensus with persons from diverse backgrounds including age, color, religion, national or ethnic origin, socioeconomic status, physical characteristics, sex, sexual orientation, gender identity, gender expression, marital status, veteran status, health status, genetic predisposition, political belief, mental, or physical ability.
Maintain confidentiality of sensitive information.
Plan, organize, prioritize, work independently, and meet deadlines.
Use judgment and make sound decisions.
Work effectively and collaboratively with individuals at all levels of the organization.
Evaluate own knowledge, practice, and learning needs and take steps to improve.
Express ideas effectively both orally and in writing and maintain accurate records.
Effectively use a personal computer, Microsoft Office software, email, and internet to accomplish job functions.
Work in sensitive and stressful situations.
Accept feedback and make behavioral change.
Accurately document in the record interventions and outcomes.
Seek consultation or collaboration when appropriate.
Provide documentation of immune status to vaccine preventable diseases, and/or participate in the employee immunity program.
If applicable, pass respiratory mask fit-testing and be able to wear standard department-issued masks.
Other Special Requirements:
Commitment to lifelong learning and practice development.
Must be able to respond to public health emergencies or exercises at any time, except while on scheduled vacation or other leave. In addition, leaves may be cancelled under public health emergencies.
Must protect the privacy and security of protected health information as defined in state and federal law.
Must adhere to OSHA/WISHA guidelines, including but not limited to timely completion of mandatory trainings.
Must pass respiratory mask fit-testing and be able to wear standard department-issued masks, if applicable. Must adhere to the Department’s employee immunity policy and provide documents as requested.
Proof of vaccinations per department policy #105 required; full COVID-19 vaccination required.
Possess a valid driver’s license and have access to reliable transportation.
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
Duties may include but are not limited to the following:
Plan, organize and manage the program(s), services and activities of the assigned area; develop and implement new elements of the assigned program(s).
Define or assist in defining program goals and objectives; establish methods and means of accomplishing program objectives; implement policies and procedures; develop or assist in developing program budget.
Prepare reports on program performance, needs, services information, and demographic data; contribute to and insure the evaluation of program performance.
Select, train, motivate, and evaluate program staff; provide support and guidance; coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Provide information to staff, and other interested parties to include public on local, state and federal codes, regulations, requirements, standards, and programs.
Coordinate and review the program work plan: meet with staff to identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
Participates in community outreach efforts and activities as a community partner/agent of the County as applicable to the department assigned.
Performs other related duties as required.
Salary Grade
M2.200
Salary Range
$5,699.00 - $7,977.00- per month
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Job Summary
Deputy Registrars provide advanced level customer service for Department of Health Vital Records by reviewing and proofreading forms, editing files, and providing detailed, sensitive program information and direction to the public, employees, and other public jurisdictions. Deputy Registrars request & verify identity documentation, and evidence of requestor eligibility as required by law to process applications for birth and death certificates. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This is a full time represented hourly position represented by Local 335.
Qualifications
QUALIFICATIONS
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
In some positions, the incumbent may be required to possess or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills
Knowledge of: general office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices.
Ability to: establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
Other Necessary Qualifications:
Must be able to respond to public health emergencies or exercises at any time, except while on scheduled vacation or other leave. In addition, leaves may be cancelled under public health emergencies.
Must protect the privacy and security of protected health information as defined in State and Federal law.
Must adhere to OSHA/WISHA guidelines, including but not limited to timely completion of mandatory trainings.
Possess a valid driver’s license, vehicle insurance and has access to reliable transportation.
Must adhere to the Department employee immunity policy and provide documents as requested.
Maintenance of specific licenses (if appropriate).
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
CLASSIFICATION DISTINCTIONS
Under general supervision, this position provides advanced administrative duties for registering documents for issuance of birth and death records. Performs cashiering work including invoicing, receiving, posting, and accounting for money. Incumbents must always maintain the utmost professional customer service to all customers. A variety of routine tasks is performed within well-defined procedures and is reviewed regularly for accuracy, adherence to established policies and procedures, quality, and thoroughness. Assistance is readily available from the supervisor.
A wide variety of complex tasks are performed under general supervision. Assistance is not readily available from supervisor(s). This classification is expected to function independently in daily tasks and to use initiative and independent judgment on non-routine matters. Incumbents are expected to identify and resolve problems, referring only the most unusual/complex to a supervisor or manager.
Advanced clerical skills alone are not sufficient to warrant classification at this level, nor is simple possession of technical knowledge about the department. Responsibilities require a high level of independence.
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Duties may include:’
Reviews Vital Record documents to ensure accuracy and completeness prior to processing requested service, (i.e., burial-transit permits, disinterment’s, birth and death certificate corrections/changes, acknowledgement of parentage, home births, delayed birth registrations etc.) via walk-ins, email and/or mail.
Registers, amends, processes, issues, and certifies birth and death certificates in Clark County pursuant to WAC’s and RCW’s, local laws and instruction of the State Registrar.
Documents and processes routine and complex requests received in person, over the phone, fax, internet and by mail for confidential and/or public information (i.e., vital record certificates, burial permits, record searches); processes phone, internet, and mail-in requests for death certificates
Issues certified records following RCW 70.58A.530 to appropriate individuals authorized to receive record through the Washington Health and Life Events System (WHALES).
Performs weekly audits to account for all security paper issued by DOH within the WHALES system.
Compiles reports and submits to the appropriate agencies on a weekly and monthly basis (i.e., CDC, Medical Examiner, County, and Department of Health).
Utilizes the Electronic Death Registration System (EDRS) to file/approve Clark County death certificates and hard paper copy death certificates in certain circumstances.
Communicates/coordinates as needed with Funeral Directors, physicians, and Medical Examiner for a true and accurate completion of death certificate pursuant to the Center for Disease Control guidelines.
Educates physicians as needed on how to properly complete the cause of death section electronically on a death certificate.
Refers appropriate cases to the Medical Examiner to prevent final disposition without proper investigation; screens death and fetal death certificates to assure they are complete/accurate, and an acceptable cause of death is documented per the Center for Disease Control guidelines
When certification is needed, obtains the medical history and pertinent death information from the Medical Examiner. Forwards this information to the Health Officer as the certifying physician on the death certificate.
Processes corrections to death certificates, faxes to DOH, monitors WHALES to ensure correction is made appropriately, reissues, and submits corrected death certificates to the medical examiner and appropriate parties.
Processes payments received in person, over the phone, over the internet and/or through the mail for all programs within the agency.
Creates invoices and post batches into the accounting system for multiple agency programs.
Verifies and calculates amounts due, verifying proper identification and/or completion of forms.
Prepares refund requisitions and other cashier report forms, statements and schedules to internal staff and clients.
Answers multi-line phone line.
Sorts, processes, and handles agency incoming mail, processes program outgoing mail.
Provides guidance and technical information to staff, the public and other agencies, enabling the client to comply with regulations.
Responds to customer complaints. Exercises de-escalation techniques with confrontational clients. Determines appropriate course of action to address the complaint. Consults with supervisor as needed.
Shows appropriate cultural awareness and sensitivity.
Seeks to improve internal processes and the quality of services and products.
Participates in emergency events as assigned through the incident command structure.
Performs related duties as assigned.
Salary Grade
Local 335.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
Jun 27, 2024
Full time
Job Summary
Deputy Registrars provide advanced level customer service for Department of Health Vital Records by reviewing and proofreading forms, editing files, and providing detailed, sensitive program information and direction to the public, employees, and other public jurisdictions. Deputy Registrars request & verify identity documentation, and evidence of requestor eligibility as required by law to process applications for birth and death certificates. Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. This is a full time represented hourly position represented by Local 335.
Qualifications
QUALIFICATIONS
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
In some positions, the incumbent may be required to possess or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills
Knowledge of: general office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices.
Ability to: establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
Other Necessary Qualifications:
Must be able to respond to public health emergencies or exercises at any time, except while on scheduled vacation or other leave. In addition, leaves may be cancelled under public health emergencies.
Must protect the privacy and security of protected health information as defined in State and Federal law.
Must adhere to OSHA/WISHA guidelines, including but not limited to timely completion of mandatory trainings.
Possess a valid driver’s license, vehicle insurance and has access to reliable transportation.
Must adhere to the Department employee immunity policy and provide documents as requested.
Maintenance of specific licenses (if appropriate).
Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/ Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
Examples of Duties
CLASSIFICATION DISTINCTIONS
Under general supervision, this position provides advanced administrative duties for registering documents for issuance of birth and death records. Performs cashiering work including invoicing, receiving, posting, and accounting for money. Incumbents must always maintain the utmost professional customer service to all customers. A variety of routine tasks is performed within well-defined procedures and is reviewed regularly for accuracy, adherence to established policies and procedures, quality, and thoroughness. Assistance is readily available from the supervisor.
A wide variety of complex tasks are performed under general supervision. Assistance is not readily available from supervisor(s). This classification is expected to function independently in daily tasks and to use initiative and independent judgment on non-routine matters. Incumbents are expected to identify and resolve problems, referring only the most unusual/complex to a supervisor or manager.
Advanced clerical skills alone are not sufficient to warrant classification at this level, nor is simple possession of technical knowledge about the department. Responsibilities require a high level of independence.
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Duties may include:’
Reviews Vital Record documents to ensure accuracy and completeness prior to processing requested service, (i.e., burial-transit permits, disinterment’s, birth and death certificate corrections/changes, acknowledgement of parentage, home births, delayed birth registrations etc.) via walk-ins, email and/or mail.
Registers, amends, processes, issues, and certifies birth and death certificates in Clark County pursuant to WAC’s and RCW’s, local laws and instruction of the State Registrar.
Documents and processes routine and complex requests received in person, over the phone, fax, internet and by mail for confidential and/or public information (i.e., vital record certificates, burial permits, record searches); processes phone, internet, and mail-in requests for death certificates
Issues certified records following RCW 70.58A.530 to appropriate individuals authorized to receive record through the Washington Health and Life Events System (WHALES).
Performs weekly audits to account for all security paper issued by DOH within the WHALES system.
Compiles reports and submits to the appropriate agencies on a weekly and monthly basis (i.e., CDC, Medical Examiner, County, and Department of Health).
Utilizes the Electronic Death Registration System (EDRS) to file/approve Clark County death certificates and hard paper copy death certificates in certain circumstances.
Communicates/coordinates as needed with Funeral Directors, physicians, and Medical Examiner for a true and accurate completion of death certificate pursuant to the Center for Disease Control guidelines.
Educates physicians as needed on how to properly complete the cause of death section electronically on a death certificate.
Refers appropriate cases to the Medical Examiner to prevent final disposition without proper investigation; screens death and fetal death certificates to assure they are complete/accurate, and an acceptable cause of death is documented per the Center for Disease Control guidelines
When certification is needed, obtains the medical history and pertinent death information from the Medical Examiner. Forwards this information to the Health Officer as the certifying physician on the death certificate.
Processes corrections to death certificates, faxes to DOH, monitors WHALES to ensure correction is made appropriately, reissues, and submits corrected death certificates to the medical examiner and appropriate parties.
Processes payments received in person, over the phone, over the internet and/or through the mail for all programs within the agency.
Creates invoices and post batches into the accounting system for multiple agency programs.
Verifies and calculates amounts due, verifying proper identification and/or completion of forms.
Prepares refund requisitions and other cashier report forms, statements and schedules to internal staff and clients.
Answers multi-line phone line.
Sorts, processes, and handles agency incoming mail, processes program outgoing mail.
Provides guidance and technical information to staff, the public and other agencies, enabling the client to comply with regulations.
Responds to customer complaints. Exercises de-escalation techniques with confrontational clients. Determines appropriate course of action to address the complaint. Consults with supervisor as needed.
Shows appropriate cultural awareness and sensitivity.
Seeks to improve internal processes and the quality of services and products.
Participates in emergency events as assigned through the incident command structure.
Performs related duties as assigned.
Salary Grade
Local 335.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at: https://www.clark.wa.gov/human-resources/explore-careers-clark-county Explore Careers at Clark County | Clark County
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
11 Paid Holidays
4 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
The referral coordinator will provide patient care services under the direction of a licensed health care provider. This includes handling referrals, health follow-ups and coordination services.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinates and manages authorizations for referrals from our primary care providers to outside providers, including to medical specialists and outside facilities for special testing/imaging in a timely manner.
Facilitates and ensures the receipt of consult/specialty notes and test results after a patient has been referred to an outside provider in a timely manner.
Communicates with primary care provider (PCP) to inform of any delays or barriers to patients care.
Serves as clinic liaison to outside agencies and partners.
Communicates with Supervisor when unable to process all referrals or follow-ups to avoid delays.
Involve in all quality improvement and other team projects actively.
Reporting of incoming and outgoing calls logs to the supervisor as needed.
Coordinator and tracking imaging, voicemails and incoming faxes inside and outside facilities.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High school diploma or GED. Proficient use of Microsoft Office and electronic health records. Bilingual in Spanish/ English required
Knowledge of:
Basic medical terminology and patient care methods, techniques and healthcare background.
Methods and standard procedures for the maintenance of medical records.
Safety policies and safe practices applicable to the work.
Effective communication skills; general computer knowledge.
Knowledgeable with CPT and ICD-9 codes.
Knowledge of insurances, managed care and IPA’s
Ability to:
Prioritized work load and maintained an organized work space
Communicate effectively with people of various educational, socio-economic and cultural backgrounds.
Understand and follow written and oral instructions from physicians, mid-level providers and nurses and apply departmental policies, guidelines and protocols applicable to APLA.
Communicate clearly and effectively, both orally and in writing.
Operate a computer and standard business software.
Maintain highly confidential personal and medical information in accordance to HIPAA regulations.
Exercise tact, objectivity, sensitivity and sound judgment in dealing with a variety of people in a variety of sensitive situations.
Establish and maintain effective working relationships with other staff members, patients and others encountered in the course of work.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Jun 27, 2024
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
11 Paid Holidays
4 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
The referral coordinator will provide patient care services under the direction of a licensed health care provider. This includes handling referrals, health follow-ups and coordination services.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinates and manages authorizations for referrals from our primary care providers to outside providers, including to medical specialists and outside facilities for special testing/imaging in a timely manner.
Facilitates and ensures the receipt of consult/specialty notes and test results after a patient has been referred to an outside provider in a timely manner.
Communicates with primary care provider (PCP) to inform of any delays or barriers to patients care.
Serves as clinic liaison to outside agencies and partners.
Communicates with Supervisor when unable to process all referrals or follow-ups to avoid delays.
Involve in all quality improvement and other team projects actively.
Reporting of incoming and outgoing calls logs to the supervisor as needed.
Coordinator and tracking imaging, voicemails and incoming faxes inside and outside facilities.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High school diploma or GED. Proficient use of Microsoft Office and electronic health records. Bilingual in Spanish/ English required
Knowledge of:
Basic medical terminology and patient care methods, techniques and healthcare background.
Methods and standard procedures for the maintenance of medical records.
Safety policies and safe practices applicable to the work.
Effective communication skills; general computer knowledge.
Knowledgeable with CPT and ICD-9 codes.
Knowledge of insurances, managed care and IPA’s
Ability to:
Prioritized work load and maintained an organized work space
Communicate effectively with people of various educational, socio-economic and cultural backgrounds.
Understand and follow written and oral instructions from physicians, mid-level providers and nurses and apply departmental policies, guidelines and protocols applicable to APLA.
Communicate clearly and effectively, both orally and in writing.
Operate a computer and standard business software.
Maintain highly confidential personal and medical information in accordance to HIPAA regulations.
Exercise tact, objectivity, sensitivity and sound judgment in dealing with a variety of people in a variety of sensitive situations.
Establish and maintain effective working relationships with other staff members, patients and others encountered in the course of work.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/transgender/veteran.
Title: Program Coordinator
Location : Hybrid per overall Conservancy practices; this role also will require regular time throughout Rock Creek Park and other regional locations and will involve significant field work
Reports to: Program Director
Type: Full-time, non-exempt
Schedule: Tuesday - Saturday
Position Overview
Rock Creek Conservancy (RCC) is a non-profit organization whose mission is to restore Rock Creek and its parklands as a natural oasis for all people to appreciate and protect. The Program Coordinator supports the program operations and administration, as well as leading one mini-oasis implementation.
Primary responsibilities include, but are not limited to, the following:
Implement the administration of volunteer and other program events, including establishing events in the Conservancy’s database, setting up and publishing registration links, drafting pre- and post- event emails, tracking and filing volunteer forms, and tracking and reporting event data
Provide excellent customer service as the primary respondent to volunteer and programmatic inquiries
Keep the program calendar up to date for internal and external audiences
Develop content for newsletters
Maintain inventory of program supplies and monitor repair needs
Lead volunteer events, Weed Warriors, and restoration work at assigned mini-oasis/es, in conjunction with restoration plans provided
Support other program team and staff members in ensuring engagement of all community members
Lead events for private groups
Other duties, as assigned
Desired Qualifications
At least 2 years of professional experience
Familiarity with Google Suite and fundraising or volunteer management software (we use EveryAction)
Familiarity with urban mid-Atlantic terrestrial ecosystems
Great project management skills, including time management, goal-setting, multitasking and prioritization with demonstrated success managing multiple tasks concurrently
Strong cultural competency, experience working with and engaging diverse staff and community members, and commitment to an inclusive and accessible Rock Creek
Diplomacy, including the ability to negotiate with peers and more senior colleagues
Ability to travel throughout the Rock Creek watershed for programs and to work occasional evenings and weekends (often with bulky or heavy equipment)
To Apply Rock Creek Conservancy is an equal opportunity employer. Please send resume and cover letter to info@rockcreekconservancy.org with the position and your name in the subject line. Applications will be reviewed on a rolling basis after July 7. Rock Creek Conservancy offers a competitive benefits package; salary range for this position is $45,000 - $55,000.
About Rock Creek Conservancy : Rock Creek Conservancy is a watershed organization protecting Rock Creek and the philanthropic and stewardship partner to the entirety of Rock Creek (National) Park. The Conservancy’s mission is to restore Rock Creek and its parklands as a natural oasis for all people to appreciate and protect.
Jun 27, 2024
Full time
Title: Program Coordinator
Location : Hybrid per overall Conservancy practices; this role also will require regular time throughout Rock Creek Park and other regional locations and will involve significant field work
Reports to: Program Director
Type: Full-time, non-exempt
Schedule: Tuesday - Saturday
Position Overview
Rock Creek Conservancy (RCC) is a non-profit organization whose mission is to restore Rock Creek and its parklands as a natural oasis for all people to appreciate and protect. The Program Coordinator supports the program operations and administration, as well as leading one mini-oasis implementation.
Primary responsibilities include, but are not limited to, the following:
Implement the administration of volunteer and other program events, including establishing events in the Conservancy’s database, setting up and publishing registration links, drafting pre- and post- event emails, tracking and filing volunteer forms, and tracking and reporting event data
Provide excellent customer service as the primary respondent to volunteer and programmatic inquiries
Keep the program calendar up to date for internal and external audiences
Develop content for newsletters
Maintain inventory of program supplies and monitor repair needs
Lead volunteer events, Weed Warriors, and restoration work at assigned mini-oasis/es, in conjunction with restoration plans provided
Support other program team and staff members in ensuring engagement of all community members
Lead events for private groups
Other duties, as assigned
Desired Qualifications
At least 2 years of professional experience
Familiarity with Google Suite and fundraising or volunteer management software (we use EveryAction)
Familiarity with urban mid-Atlantic terrestrial ecosystems
Great project management skills, including time management, goal-setting, multitasking and prioritization with demonstrated success managing multiple tasks concurrently
Strong cultural competency, experience working with and engaging diverse staff and community members, and commitment to an inclusive and accessible Rock Creek
Diplomacy, including the ability to negotiate with peers and more senior colleagues
Ability to travel throughout the Rock Creek watershed for programs and to work occasional evenings and weekends (often with bulky or heavy equipment)
To Apply Rock Creek Conservancy is an equal opportunity employer. Please send resume and cover letter to info@rockcreekconservancy.org with the position and your name in the subject line. Applications will be reviewed on a rolling basis after July 7. Rock Creek Conservancy offers a competitive benefits package; salary range for this position is $45,000 - $55,000.
About Rock Creek Conservancy : Rock Creek Conservancy is a watershed organization protecting Rock Creek and the philanthropic and stewardship partner to the entirety of Rock Creek (National) Park. The Conservancy’s mission is to restore Rock Creek and its parklands as a natural oasis for all people to appreciate and protect.
About the EXL Insurance Premium Audit Group: A leader in the field, EXL can complete all levels of premium audits on all auditable exposure types. We train our 450+ highly skilled professionals worldwide utilizing our industry-leading training platform and curriculum. This expertise is combined with a technology-enabled proprietary platform, with predictive modeling capabilities. Using a Premium Audit selection model, the team can predict the likelihood of policy misclassification, automatically assign audit methods to save carriers time and money, and use machine learning to continuously improve correlation and prediction accuracy. To learn more about the EXL Insurance Premium Audit Group visit us at www.exlservice.com/industries/insurance/premium-audit
Why work for the EXL Insurance Premium Audit Team?
17 days paid vacation, plus 8 paid holidays
Additional 10 paid sick days
Superb training program
Work from home when not in the field
Competitive total compensation package and benefits with 401k
Career advancement opportunities
Discounted health club benefits in many areas around the U.S.
Paid Parental Leave
Laptop and other necessary office equipment provided
Compensation:
Pay Type: Hourly plus production bonus incentives, in accordance with EXL’s policies
Total compensation for this position, which is a combination of an hourly base rate plus production bonus incentives, is targeted between $40k - $57k in total earnings within the first year. :
Hourly base rate is dependent upon job specific experience and location.
There is no cap on production bonus incentives
***Applicants must have at least 2 years of experience in a premium auditor role***
The Role and Responsibilities:
The Premium Insurance Field Auditor conducts insurance policy audits for Worker’s Compensation, Auto and General Liability policies.
This is done by auditing the policyholder’s records according to client company standards.
If you are looking for a fast paced, self-motivating work environment from home, this job may be for you!
Working from your home office, this role requires scheduling appointments with the insured to be audited and obtain necessary documentation for our insurance company client audits all while adhering to customer requirements and quality standards.
Territory:
Remote
Qualifications :
MUST be in current possession of reliable transportation and a valid driver’s license.
Must have at least 2 yrs experience
Ability to work independently from home.
Experience with the MS Office Suite (excel, word, outlook, etc.)
Must be self-motivated, self-disciplined and exhibit a willingness to learn.
Excellent time management
Excellent verbal and written communication skills
Working knowledge of insurance and / or basic accounting principles is a plus.
The Role and Responsibilities:
The Premium Insurance Field Auditor conducts insurance policy audits for Worker’s Compensation, Auto and General Liability policies.
This is done by auditing the policyholder’s records according to client company standards.
If you are looking for a fast paced, self-motivating work environment from home, this job may be for you!
Working from your home office, this role requires scheduling appointments with the insured to be audited.
Territory: Virtual
Qualifications:
Ability to work independently from home
Experience with the MS Office Suite (excel, word, outlook, etc.)
Must be self-motivated, self-disciplined and exhibit a willingness to learn
Excellent time management
Excellent verbal and written communication skills
Working knowledge of insurance and / or basic accounting principles is a plus
2-3 years of Premium Insurance Auditing is a plus
#RSREXL
To view our total rewards offered click here —> https://www.exlservice.com/us-careers-and-benefits Base Salary Range Disclaimer:
The base salary range represents the low and high end of the EXL salary range for this position. Actual salaries will vary depending on factors including but not limited to location and experience.
The base salary range listed is just one component of EXL's total compensation package for employees.
Other rewards may include bonuses, a Paid Time Off policy, and many region-specific benefits.
Please also note that the data shared through the job application will be stored and processed by EXL in accordance with the EXL Privacy Policy.
EEO/Minorities/Females/Vets/Disabilities
Application & Interview Impersonation Warning – Purposely impersonating another individual when applying and / or participating in an interview in order to obtain employment with EXL Service Holdings, Inc. (the “Company”) for yourself or for the other individual is a crime. We have implemented measures to deter and to uncover such unlawful conduct. If the Company identifies such fraudulent conduct, it will result in, as applicable, the application being rejected, an offer (if made) being rescinded, or termination of employment as well as possible legal action against the impersonator(s). EXL may use artificial intelligence to create insights on how your candidate information matches the requirements of the job for which you applied. While AI may be used in the recruiting process, all final decisions in the recruiting and hiring process will be taken by the recruiting and hiring teams after considering a candidate’s full profile. As a candidate, you can choose to opt out of this artificial intelligence screening process. Your decision to opt out will not negatively impact your opportunity for employment with EXL.
Jun 25, 2024
Full time
About the EXL Insurance Premium Audit Group: A leader in the field, EXL can complete all levels of premium audits on all auditable exposure types. We train our 450+ highly skilled professionals worldwide utilizing our industry-leading training platform and curriculum. This expertise is combined with a technology-enabled proprietary platform, with predictive modeling capabilities. Using a Premium Audit selection model, the team can predict the likelihood of policy misclassification, automatically assign audit methods to save carriers time and money, and use machine learning to continuously improve correlation and prediction accuracy. To learn more about the EXL Insurance Premium Audit Group visit us at www.exlservice.com/industries/insurance/premium-audit
Why work for the EXL Insurance Premium Audit Team?
17 days paid vacation, plus 8 paid holidays
Additional 10 paid sick days
Superb training program
Work from home when not in the field
Competitive total compensation package and benefits with 401k
Career advancement opportunities
Discounted health club benefits in many areas around the U.S.
Paid Parental Leave
Laptop and other necessary office equipment provided
Compensation:
Pay Type: Hourly plus production bonus incentives, in accordance with EXL’s policies
Total compensation for this position, which is a combination of an hourly base rate plus production bonus incentives, is targeted between $40k - $57k in total earnings within the first year. :
Hourly base rate is dependent upon job specific experience and location.
There is no cap on production bonus incentives
***Applicants must have at least 2 years of experience in a premium auditor role***
The Role and Responsibilities:
The Premium Insurance Field Auditor conducts insurance policy audits for Worker’s Compensation, Auto and General Liability policies.
This is done by auditing the policyholder’s records according to client company standards.
If you are looking for a fast paced, self-motivating work environment from home, this job may be for you!
Working from your home office, this role requires scheduling appointments with the insured to be audited and obtain necessary documentation for our insurance company client audits all while adhering to customer requirements and quality standards.
Territory:
Remote
Qualifications :
MUST be in current possession of reliable transportation and a valid driver’s license.
Must have at least 2 yrs experience
Ability to work independently from home.
Experience with the MS Office Suite (excel, word, outlook, etc.)
Must be self-motivated, self-disciplined and exhibit a willingness to learn.
Excellent time management
Excellent verbal and written communication skills
Working knowledge of insurance and / or basic accounting principles is a plus.
The Role and Responsibilities:
The Premium Insurance Field Auditor conducts insurance policy audits for Worker’s Compensation, Auto and General Liability policies.
This is done by auditing the policyholder’s records according to client company standards.
If you are looking for a fast paced, self-motivating work environment from home, this job may be for you!
Working from your home office, this role requires scheduling appointments with the insured to be audited.
Territory: Virtual
Qualifications:
Ability to work independently from home
Experience with the MS Office Suite (excel, word, outlook, etc.)
Must be self-motivated, self-disciplined and exhibit a willingness to learn
Excellent time management
Excellent verbal and written communication skills
Working knowledge of insurance and / or basic accounting principles is a plus
2-3 years of Premium Insurance Auditing is a plus
#RSREXL
To view our total rewards offered click here —> https://www.exlservice.com/us-careers-and-benefits Base Salary Range Disclaimer:
The base salary range represents the low and high end of the EXL salary range for this position. Actual salaries will vary depending on factors including but not limited to location and experience.
The base salary range listed is just one component of EXL's total compensation package for employees.
Other rewards may include bonuses, a Paid Time Off policy, and many region-specific benefits.
Please also note that the data shared through the job application will be stored and processed by EXL in accordance with the EXL Privacy Policy.
EEO/Minorities/Females/Vets/Disabilities
Application & Interview Impersonation Warning – Purposely impersonating another individual when applying and / or participating in an interview in order to obtain employment with EXL Service Holdings, Inc. (the “Company”) for yourself or for the other individual is a crime. We have implemented measures to deter and to uncover such unlawful conduct. If the Company identifies such fraudulent conduct, it will result in, as applicable, the application being rejected, an offer (if made) being rescinded, or termination of employment as well as possible legal action against the impersonator(s). EXL may use artificial intelligence to create insights on how your candidate information matches the requirements of the job for which you applied. While AI may be used in the recruiting process, all final decisions in the recruiting and hiring process will be taken by the recruiting and hiring teams after considering a candidate’s full profile. As a candidate, you can choose to opt out of this artificial intelligence screening process. Your decision to opt out will not negatively impact your opportunity for employment with EXL.
Legal Aid Services of Oregon (LASO) is seeking a full-time Legal Assistant / Intake Specialist for a two-year contract in its office in Portland. This position is open due to new grant funding obtained by the office. This position is eligible for a partial remote work option. Background LASO is a statewide non-profit organization that represents low-income clients in civil cases. LASO’s offices serve the general low-income population throughout the state and two specialized statewide programs provide additional services related to farmworker and Native American issues. LASO is an effective, high-quality legal services program. We are committed to advocacy and litigation strategies having the broadest possible beneficial impact on problems common in our client’s communities. LASO is actively working to build an inclusive organizational culture that centers on racial equity. We are committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients. The Portland Regional Office of LASO serves a poverty population of more than 220,000. The office serves Multnomah, Clackamas, Hood River, Sherman and Wasco counties, a diverse service area requiring the ability to work effectively with individuals from different cultures and backgrounds. The Portland Office has adopted a race equity agenda to guide its work with clients as well as its internal operations. The office has a strong commitment to building an inclusive, diverse workplace. Responsibilities
Answer high volume incoming calls and assist walk-ins.
Screen and schedule potential clients.
Provide detailed referral information.
Identify legal issues.
Meet the clerical needs of a busy law office.
Process incoming and outgoing mail.
File client documents internally.
Create and destroy client files.
Maintain stock of brochures and other self-help legal materials.
Other receptionist /office support tasks as needed.
Qualifications Candidates should be bilingual in English and Spanish, or another language commonly spoken by our client population. Candidates should have a minimum of 2 years of experience working in a customer service-oriented call center, law firm, legal clinic, or equivalent environment. The position requires excellent people skills and emotional intelligence. The position also requires the ability and willingness to work as part of an interdisciplinary and interdependent team, to work effectively with trauma survivors, and to spend a majority of hours answering phones. In addition, the ideal candidate should have some computer and technology competence, and word processing skills. We're looking for an organized and efficient person with a cheerful ability to deal with complex office procedures and a high volume of potential clients who may be in crisis and who are usually facing difficult problems. Salary/Benefits Compensation is based on a 35-hour work week. Salary range is $44,200 – 49,700 for 0-5 years’ experience; $50,800 – 55,200 for 6-10 years’ experience and $56,300 - $66,200 for 11-20 years’ experience annually; salaries are determined by relevant work experience and our Collective Bargaining Agreement. Additional compensation of $4,300 to $5,700 is available annually for bilingual ability, depending on proficiency. Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and paid moving expenses. Closing Date Position open until filled. Review of applications to begin on July 1st, 2024. Applications Send resume and letter of interest to: Emily Brown-Sitnick projobs@lasoregon.org Supplemental question As a part of your letter of interest, please address the following: LASO is committed to building a culturally diverse workplace centered on equity and providing an inclusive, welcoming, and culturally responsive environment for our staff and clients. How have your personal background and experiences, professional or otherwise, prepared you to contribute to our commitment to cultural responsiveness and diversity? If you require reasonable accommodation for a disability during the application/hiring process, please contact Meghan Collins, Director of Administration, at Meghan.Collins@lasoregon.org. We celebrate diversity LASO is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.
Jun 20, 2024
Full time
Legal Aid Services of Oregon (LASO) is seeking a full-time Legal Assistant / Intake Specialist for a two-year contract in its office in Portland. This position is open due to new grant funding obtained by the office. This position is eligible for a partial remote work option. Background LASO is a statewide non-profit organization that represents low-income clients in civil cases. LASO’s offices serve the general low-income population throughout the state and two specialized statewide programs provide additional services related to farmworker and Native American issues. LASO is an effective, high-quality legal services program. We are committed to advocacy and litigation strategies having the broadest possible beneficial impact on problems common in our client’s communities. LASO is actively working to build an inclusive organizational culture that centers on racial equity. We are committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients. The Portland Regional Office of LASO serves a poverty population of more than 220,000. The office serves Multnomah, Clackamas, Hood River, Sherman and Wasco counties, a diverse service area requiring the ability to work effectively with individuals from different cultures and backgrounds. The Portland Office has adopted a race equity agenda to guide its work with clients as well as its internal operations. The office has a strong commitment to building an inclusive, diverse workplace. Responsibilities
Answer high volume incoming calls and assist walk-ins.
Screen and schedule potential clients.
Provide detailed referral information.
Identify legal issues.
Meet the clerical needs of a busy law office.
Process incoming and outgoing mail.
File client documents internally.
Create and destroy client files.
Maintain stock of brochures and other self-help legal materials.
Other receptionist /office support tasks as needed.
Qualifications Candidates should be bilingual in English and Spanish, or another language commonly spoken by our client population. Candidates should have a minimum of 2 years of experience working in a customer service-oriented call center, law firm, legal clinic, or equivalent environment. The position requires excellent people skills and emotional intelligence. The position also requires the ability and willingness to work as part of an interdisciplinary and interdependent team, to work effectively with trauma survivors, and to spend a majority of hours answering phones. In addition, the ideal candidate should have some computer and technology competence, and word processing skills. We're looking for an organized and efficient person with a cheerful ability to deal with complex office procedures and a high volume of potential clients who may be in crisis and who are usually facing difficult problems. Salary/Benefits Compensation is based on a 35-hour work week. Salary range is $44,200 – 49,700 for 0-5 years’ experience; $50,800 – 55,200 for 6-10 years’ experience and $56,300 - $66,200 for 11-20 years’ experience annually; salaries are determined by relevant work experience and our Collective Bargaining Agreement. Additional compensation of $4,300 to $5,700 is available annually for bilingual ability, depending on proficiency. Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and paid moving expenses. Closing Date Position open until filled. Review of applications to begin on July 1st, 2024. Applications Send resume and letter of interest to: Emily Brown-Sitnick projobs@lasoregon.org Supplemental question As a part of your letter of interest, please address the following: LASO is committed to building a culturally diverse workplace centered on equity and providing an inclusive, welcoming, and culturally responsive environment for our staff and clients. How have your personal background and experiences, professional or otherwise, prepared you to contribute to our commitment to cultural responsiveness and diversity? If you require reasonable accommodation for a disability during the application/hiring process, please contact Meghan Collins, Director of Administration, at Meghan.Collins@lasoregon.org. We celebrate diversity LASO is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.
ABOUT PHILADELPHIA VIP
Philadelphia VIP is a nonprofit that recruits and supports volunteer attorneys to represent low-income Philadelphians who face critical legal issues but cannot afford a lawyer.
Since 1981, VIP has been the hub of pro bono in Philadelphia, annually supporting over 1,400 volunteers assisting hundreds of low-income clients in four priority areas: preventing homelessness, preserving income, supporting family stability, and promoting community economic development. Our staff of eighteen consists of attorneys, case managers, and other professionals and is highly collaborative, creative, and passionate about our capacity-building model of service. VIP values a diverse work environment and encourages people of color, people who identify as LGBTQ, and people with disabilities to apply.
POSITION SUMMARY
Reporting to the Senior Staff Attorney, the Homeownership Project Administrator plays a critical role in VIP’s tangled title project. Clients experiencing a tangled title have a legal claim to their home (such as through inheritance) but do not have their name on the deed, preventing them from accessing benefits and services available to homeowners.
The Administrator will provide logistical and administrative support to facilitate volunteers’ resolutions of cases and coordinate with VIP staff to monitor referred VIP cases and propel them toward resolution. The Administrator will also manage the Tangled Title Fund, a City-funded program of well over $200,000 that pays for costs associated with resolving clients’ title issues. Additional duties include coordinating regular dialogue with key legal services agencies that serve tangled title clients. To perform all aspects of this role, the Administrator will develop a basic working knowledge of the key legal issues involved, with attorney support.
The position is full-time (38-40 hours/week) and nonexempt, with a salary range of $44,000 to $49,000 and an outstanding team atmosphere. VIP’s generous benefits include medical and dental insurance (with employee medical premium fully paid by VIP); a 403(b) plan with employer contributions; short-and long-term disability and life insurance; flexible spending accounts for health and dependent care; industry-leading paid time off, including substantial vacation and sick time, 12+ paid holidays, and paid parental leave; an individual budget for professional development; and alternative work arrangements, including generous telework hours and scheduling flexibility. This position is part of a bargaining unit of employees represented by UAW. This position is funded through December 2026 and continued employment is contingent on receipt of funding. VIP is actively seeking to secure further funding.
KEY QUALIFICATIONS
A strong Homeownership Project Administrator will demonstrate: a sound commitment to VIP’s mission and to helping clients experiencing tangled titles; a drive for excellent recordkeeping and maintaining sound, accurate data; strong communication skills; and interest in working in a collaborative, team-oriented environment. Further qualifications include:
Bachelor’s Degree required; no legal background needed
Excellent attention to detail and to data integrity
Strong organizational and time management skills
Capacity for learning and understanding basic legal issues related to homeownership
Experience assisting clients living in poverty or volunteers preferred, but not required
Team player, collaborative, and able to receive and act on feedback
Aptitude with technology, including a comprehensive case management system
Is currently a Notary Public, or is willing to become one with VIP’s support
KEY FUNCTIONS
Provide administrative support to VIP’s homeownership project:
Monitor referred cases, including coordinating with legal team members on needed follow-up with volunteers and clients.
Provide logistical support to VIP volunteers handling tangled title cases, including coordinating the signing and notarization of key documents and managing the deed recording process.
Assist VIP Homeownership Team with administrative tasks, including deed recording and document notarization scheduling.
Assist VIP staff with the completion of Tangled Title Fund (TTF) applications for VIP clients.
Coordinate regular meetings among the key legal services agencies that serve tangled title clients, including setting agenda topics and following up on key action items.
Attend regular meetings, and perform all other duties, as assigned.
Manage Tangled Title Fund (TTF) applications, case files, and data:
Receive incoming applications and disbursement requests, and review for completeness.
Communicate promptly with applicants’ attorneys, and regularly follow up for missing information and documentation.
Prepare for and lead monthly TTF Advisory Committee meetings, including compiling packets ahead of time for Committee review, leading the meetings through review of all submissions, and communicating approval decisions to applicants’ attorneys.
Provide support to TTF applicants who are not represented by attorneys, including directing them to key resources to ultimately enable them to utilize TTF monies.
Maintain and promptly update case files in LegalServer, VIP’s case management system.
With attorney support, develop a basic working knowledge of the probate process, real estate transactions, and real estate litigation.
Manage the monthly disbursement of funds, execute on bimonthly reporting, and monitor overall expenditures:
Request disbursement checks from VIP’s finance team, process checks, and send to applicants’ attorneys.
Track disbursement data in LegalServer, VIP’s case management system.
In collaboration with the Data and Contracts Manager, fulfill reporting requests from funders, including bimonthly reports to the City of Philadelphia and City Council.
Prepare case narratives to highlight the impact of the Tangled Title Fund.
With direction from the Executive Director and Senior Staff Attorney, continually monitor the TTF’s overall expenditures, and implement changes needed to ensure that available funds are utilized fully and properly.
HOW TO APPLY
Email cover letter, resume, and references, to Nadav Carmel, Director of Operations, jobs@phillyvip.org . References will not be contacted without prior permission from candidate. No calls, please.
What to include in your cover letter: All cover letters should include a salary requirement and potential start date.
Deadline: Applications will be reviewed on a rolling basis, with priority given to those received by July 10, 2024.
Candidates should be able to in person at VIP’s Center City office for a 2nd round interview, at minimum, during July 2024.
PHILADELPHIA VIP IS AN EQUAL OPPORTUNITY EMPLOYER
Jun 20, 2024
Full time
ABOUT PHILADELPHIA VIP
Philadelphia VIP is a nonprofit that recruits and supports volunteer attorneys to represent low-income Philadelphians who face critical legal issues but cannot afford a lawyer.
Since 1981, VIP has been the hub of pro bono in Philadelphia, annually supporting over 1,400 volunteers assisting hundreds of low-income clients in four priority areas: preventing homelessness, preserving income, supporting family stability, and promoting community economic development. Our staff of eighteen consists of attorneys, case managers, and other professionals and is highly collaborative, creative, and passionate about our capacity-building model of service. VIP values a diverse work environment and encourages people of color, people who identify as LGBTQ, and people with disabilities to apply.
POSITION SUMMARY
Reporting to the Senior Staff Attorney, the Homeownership Project Administrator plays a critical role in VIP’s tangled title project. Clients experiencing a tangled title have a legal claim to their home (such as through inheritance) but do not have their name on the deed, preventing them from accessing benefits and services available to homeowners.
The Administrator will provide logistical and administrative support to facilitate volunteers’ resolutions of cases and coordinate with VIP staff to monitor referred VIP cases and propel them toward resolution. The Administrator will also manage the Tangled Title Fund, a City-funded program of well over $200,000 that pays for costs associated with resolving clients’ title issues. Additional duties include coordinating regular dialogue with key legal services agencies that serve tangled title clients. To perform all aspects of this role, the Administrator will develop a basic working knowledge of the key legal issues involved, with attorney support.
The position is full-time (38-40 hours/week) and nonexempt, with a salary range of $44,000 to $49,000 and an outstanding team atmosphere. VIP’s generous benefits include medical and dental insurance (with employee medical premium fully paid by VIP); a 403(b) plan with employer contributions; short-and long-term disability and life insurance; flexible spending accounts for health and dependent care; industry-leading paid time off, including substantial vacation and sick time, 12+ paid holidays, and paid parental leave; an individual budget for professional development; and alternative work arrangements, including generous telework hours and scheduling flexibility. This position is part of a bargaining unit of employees represented by UAW. This position is funded through December 2026 and continued employment is contingent on receipt of funding. VIP is actively seeking to secure further funding.
KEY QUALIFICATIONS
A strong Homeownership Project Administrator will demonstrate: a sound commitment to VIP’s mission and to helping clients experiencing tangled titles; a drive for excellent recordkeeping and maintaining sound, accurate data; strong communication skills; and interest in working in a collaborative, team-oriented environment. Further qualifications include:
Bachelor’s Degree required; no legal background needed
Excellent attention to detail and to data integrity
Strong organizational and time management skills
Capacity for learning and understanding basic legal issues related to homeownership
Experience assisting clients living in poverty or volunteers preferred, but not required
Team player, collaborative, and able to receive and act on feedback
Aptitude with technology, including a comprehensive case management system
Is currently a Notary Public, or is willing to become one with VIP’s support
KEY FUNCTIONS
Provide administrative support to VIP’s homeownership project:
Monitor referred cases, including coordinating with legal team members on needed follow-up with volunteers and clients.
Provide logistical support to VIP volunteers handling tangled title cases, including coordinating the signing and notarization of key documents and managing the deed recording process.
Assist VIP Homeownership Team with administrative tasks, including deed recording and document notarization scheduling.
Assist VIP staff with the completion of Tangled Title Fund (TTF) applications for VIP clients.
Coordinate regular meetings among the key legal services agencies that serve tangled title clients, including setting agenda topics and following up on key action items.
Attend regular meetings, and perform all other duties, as assigned.
Manage Tangled Title Fund (TTF) applications, case files, and data:
Receive incoming applications and disbursement requests, and review for completeness.
Communicate promptly with applicants’ attorneys, and regularly follow up for missing information and documentation.
Prepare for and lead monthly TTF Advisory Committee meetings, including compiling packets ahead of time for Committee review, leading the meetings through review of all submissions, and communicating approval decisions to applicants’ attorneys.
Provide support to TTF applicants who are not represented by attorneys, including directing them to key resources to ultimately enable them to utilize TTF monies.
Maintain and promptly update case files in LegalServer, VIP’s case management system.
With attorney support, develop a basic working knowledge of the probate process, real estate transactions, and real estate litigation.
Manage the monthly disbursement of funds, execute on bimonthly reporting, and monitor overall expenditures:
Request disbursement checks from VIP’s finance team, process checks, and send to applicants’ attorneys.
Track disbursement data in LegalServer, VIP’s case management system.
In collaboration with the Data and Contracts Manager, fulfill reporting requests from funders, including bimonthly reports to the City of Philadelphia and City Council.
Prepare case narratives to highlight the impact of the Tangled Title Fund.
With direction from the Executive Director and Senior Staff Attorney, continually monitor the TTF’s overall expenditures, and implement changes needed to ensure that available funds are utilized fully and properly.
HOW TO APPLY
Email cover letter, resume, and references, to Nadav Carmel, Director of Operations, jobs@phillyvip.org . References will not be contacted without prior permission from candidate. No calls, please.
What to include in your cover letter: All cover letters should include a salary requirement and potential start date.
Deadline: Applications will be reviewed on a rolling basis, with priority given to those received by July 10, 2024.
Candidates should be able to in person at VIP’s Center City office for a 2nd round interview, at minimum, during July 2024.
PHILADELPHIA VIP IS AN EQUAL OPPORTUNITY EMPLOYER
THE POSITION
Are you an organized person with a passion for clerical work? Do you take pride in providing excellent customer service? The Department of Human Services, Philadelphia County Assistance Office (CAO) is looking for hardworking people to join us as Clerical Assistant 2'. These positions provide an exciting workday as well as advancement opportunities. If you are looking for a rewarding career in public service and want to make a difference in the lives of those who live in your community, a Clerical Assistant 2 position is for you! Join us and discover everything that a career with the Commonwealth of Pennsylvania has to offer!
DESCRIPTION OF WORK
This position utilizes bilingual ability to communicate orally and in writing in both Haitian Creole and English to customers, staff, and the public. Duties include a wide range of clerical duties, which will enhance staff members’ ability to provide quality services to the citizens of Pennsylvania. You engage in a variety of clerical and general office duties by following office procedures and using relevant systems. Clerical Assistant 2s interact with the public in a courteous and professional manner both in person and via telephone. You utilize basic computer skills to perform various office functions including data entry, customer service, scanning, imaging, filing, answering phones, and processing mail and voice mail. Job duties are carried out under the general supervision of a Clerical Supervisor. Interested in learning more? Additional details regarding this position can be found in the position description . Work Schedule and Additional Information:
Full-time employment, 37.5-hour work week
Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
The DHS provides excellent benefits, contractual pay increases, paid holidays and leave entitlements, opportunity for advancement and shift selection in addition to a great work environment.
WORK CONDITIONS: Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
Travel and overtime as needed.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Please check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements:
Six months as a Clerical Assistant 1 (commonwealth title); or
Graduation from high school; or
An equivalent combination of experience and training.
Other Requirements:
This position requires the selected candidate to be able to read, write, and speak in Haitian/Creole. If contacted, you must pass the speaking evaluation in order to be deemed eligible for this position. Your proficiency in reading and writing in Haitian/Creole must be demonstrated during the probationary period to achieve regular status in the position.
You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency
You must be able to perform essential job functions.
Jun 18, 2024
Full time
THE POSITION
Are you an organized person with a passion for clerical work? Do you take pride in providing excellent customer service? The Department of Human Services, Philadelphia County Assistance Office (CAO) is looking for hardworking people to join us as Clerical Assistant 2'. These positions provide an exciting workday as well as advancement opportunities. If you are looking for a rewarding career in public service and want to make a difference in the lives of those who live in your community, a Clerical Assistant 2 position is for you! Join us and discover everything that a career with the Commonwealth of Pennsylvania has to offer!
DESCRIPTION OF WORK
This position utilizes bilingual ability to communicate orally and in writing in both Haitian Creole and English to customers, staff, and the public. Duties include a wide range of clerical duties, which will enhance staff members’ ability to provide quality services to the citizens of Pennsylvania. You engage in a variety of clerical and general office duties by following office procedures and using relevant systems. Clerical Assistant 2s interact with the public in a courteous and professional manner both in person and via telephone. You utilize basic computer skills to perform various office functions including data entry, customer service, scanning, imaging, filing, answering phones, and processing mail and voice mail. Job duties are carried out under the general supervision of a Clerical Supervisor. Interested in learning more? Additional details regarding this position can be found in the position description . Work Schedule and Additional Information:
Full-time employment, 37.5-hour work week
Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
The DHS provides excellent benefits, contractual pay increases, paid holidays and leave entitlements, opportunity for advancement and shift selection in addition to a great work environment.
WORK CONDITIONS: Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
Travel and overtime as needed.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Please check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements:
Six months as a Clerical Assistant 1 (commonwealth title); or
Graduation from high school; or
An equivalent combination of experience and training.
Other Requirements:
This position requires the selected candidate to be able to read, write, and speak in Haitian/Creole. If contacted, you must pass the speaking evaluation in order to be deemed eligible for this position. Your proficiency in reading and writing in Haitian/Creole must be demonstrated during the probationary period to achieve regular status in the position.
You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency
You must be able to perform essential job functions.
OREGON YOUTH AUTHORITY
Office Specialist 2 - Hiring Support
Grants Pass – Rogue Valley Youth Correctional Facility
Join the dynamic team at Rogue Valley Youth Correctional Facility, within the Oregon Youth Authority, as a permanent, full-time Hiring Support Specialist. In this crucial role, you will be responsible for providing exceptional support services to the administrative offices of Rogue Valley Youth Correctional Facility. We seek a talented individual with excellent communication skills, a robust work ethic, keen attention to detail, and the ability to thrive both in a collaborative team setting and when working independently.
If you are ready to make a positive impact on the lives of young individuals and contribute to a transformative environment, we encourage you to apply today and be a part of our dedicated team at Rogue Valley Youth Correctional Facility.
A Day in the Life:
Provide hiring support by working with hiring managers to set up interviews.
Sends and collects paperwork from candidates moving forward in the hiring process and schedules drug tests and fingerprinting for candidates.
Tracks hiring documents and processes and completes hiring packets.
Provide backup support to the Executive Support Specialist with shift bids and as needed.
Provide receptionist duties by greeting, answering questions, and directing visitors to/in the facility.
Receive, screen, and route incoming phone calls.
Sort incoming and distribute incoming mail.
File and maintain youth records.
Provide and maintain effective office procedures and efficient workflow.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions every Wednesday. We can assist you with all your application and agency questions!
Join us every other Wednesday from 11:00am-11:30am.
Click Here to Register for OYA Career Chats!
Additional Information:
This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here .
The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
Tentative Recruitment Schedule:
Interviews July 8, 2024 (in-person interview).
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
For more information please visit www.oregon.gov/oya
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What We Are Looking For:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
Ability to handle sensitive and confidential information properly.
Highly organized.
Self-starter with ability to be solid team player.
Demonstrated experience working alone as well as within a team, successfully adding to a positive team environment.
Demonstrated skill in accuracy and strong attention to detail.
Excellent written and oral communications skills, as assessed in your application materials and interview.
High standards of professionalism, ethics, and integrity.
How to apply:
Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position and how you meet the minimum qualifications and any or all the desired attributes.
Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTER REQUIRED: Include a cover letter providing in-depth details about how your experience, skills, and/or knowledge that align with the desired attributes for the position. Use headers for each attribute you meet. Limit the cover letter to no more than 2 pages. Ensure the document is in PDF format for accessibility.
Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable.
Working Conditions:
Rogue Valley YCF is a tobacco-free environment.
This position will involve daily face-to-face contact with adjudicated and convicted youth. These youth may engage in verbally and physically aggressive or assaultive behavior.
Deals with verbal abuse from visitors by phone or face-to-face.
Facilities require 24-hour a day/7-day per week staffing. Weekend/holiday work may be required. Periodic or frequent mandatory overtime may be required with minimal notice.
Staff is expected to work during inclement weather.
This position is located in a close custody facility which requires, as a primary responsibility, strict adherence by each employee to security measures at all times to ensure the custody, control, and supervision of your offenders. This includes rule enforcement and potential hostage situations.
General staff and youth safety is an agency priority requiring vigilance and attention to policy and protocol.
Must be able to sit, stand, and lift up to 50lbs.
Additional Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?
For questions about the job announcement, email O YAjobs@oya.oregon.gov
Jun 17, 2024
Full time
OREGON YOUTH AUTHORITY
Office Specialist 2 - Hiring Support
Grants Pass – Rogue Valley Youth Correctional Facility
Join the dynamic team at Rogue Valley Youth Correctional Facility, within the Oregon Youth Authority, as a permanent, full-time Hiring Support Specialist. In this crucial role, you will be responsible for providing exceptional support services to the administrative offices of Rogue Valley Youth Correctional Facility. We seek a talented individual with excellent communication skills, a robust work ethic, keen attention to detail, and the ability to thrive both in a collaborative team setting and when working independently.
If you are ready to make a positive impact on the lives of young individuals and contribute to a transformative environment, we encourage you to apply today and be a part of our dedicated team at Rogue Valley Youth Correctional Facility.
A Day in the Life:
Provide hiring support by working with hiring managers to set up interviews.
Sends and collects paperwork from candidates moving forward in the hiring process and schedules drug tests and fingerprinting for candidates.
Tracks hiring documents and processes and completes hiring packets.
Provide backup support to the Executive Support Specialist with shift bids and as needed.
Provide receptionist duties by greeting, answering questions, and directing visitors to/in the facility.
Receive, screen, and route incoming phone calls.
Sort incoming and distribute incoming mail.
File and maintain youth records.
Provide and maintain effective office procedures and efficient workflow.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions every Wednesday. We can assist you with all your application and agency questions!
Join us every other Wednesday from 11:00am-11:30am.
Click Here to Register for OYA Career Chats!
Additional Information:
This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here .
The salary range listed is the non- PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.
This position receives annual increases on anniversary date until the maximum of the salary range is reached.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
Tentative Recruitment Schedule:
Interviews July 8, 2024 (in-person interview).
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
For more information please visit www.oregon.gov/oya
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What We Are Looking For:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
Ability to handle sensitive and confidential information properly.
Highly organized.
Self-starter with ability to be solid team player.
Demonstrated experience working alone as well as within a team, successfully adding to a positive team environment.
Demonstrated skill in accuracy and strong attention to detail.
Excellent written and oral communications skills, as assessed in your application materials and interview.
High standards of professionalism, ethics, and integrity.
How to apply:
Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position and how you meet the minimum qualifications and any or all the desired attributes.
Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
COVER LETTER REQUIRED: Include a cover letter providing in-depth details about how your experience, skills, and/or knowledge that align with the desired attributes for the position. Use headers for each attribute you meet. Limit the cover letter to no more than 2 pages. Ensure the document is in PDF format for accessibility.
Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
Veterans may receive preference; indicate your veteran status if applicable.
Working Conditions:
Rogue Valley YCF is a tobacco-free environment.
This position will involve daily face-to-face contact with adjudicated and convicted youth. These youth may engage in verbally and physically aggressive or assaultive behavior.
Deals with verbal abuse from visitors by phone or face-to-face.
Facilities require 24-hour a day/7-day per week staffing. Weekend/holiday work may be required. Periodic or frequent mandatory overtime may be required with minimal notice.
Staff is expected to work during inclement weather.
This position is located in a close custody facility which requires, as a primary responsibility, strict adherence by each employee to security measures at all times to ensure the custody, control, and supervision of your offenders. This includes rule enforcement and potential hostage situations.
General staff and youth safety is an agency priority requiring vigilance and attention to policy and protocol.
Must be able to sit, stand, and lift up to 50lbs.
Additional Information:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Visa Sponsorship:
We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.
Have Questions?
For questions about the job announcement, email O YAjobs@oya.oregon.gov
Cummins Behavioral Health Systems, Inc
Indianapolis, IN
Cummins Behavioral Health Systems, Inc. is seeking a experienced office professional for a rewarding career as Access Representative to provide services at our Outpatient Clinic located in Indianapolis, IN. This is a full-time positon working 40 hours per week.
Job Summary:
The Access Representative performs essential office functions pertaining to admission process including, inquiry, virtual access, scheduling, and authorization/denial management.
Essential Functions:
1. Greet visitors in a courteous and professional manner ensure that the Visitor Sign-in Policy and Procedures is followed.
2. Answer phones in a courteous, professional manner and transfer call as needed. Routinely check voice mail throughout day and complete needed follow-up.
3. Intakes: Explain new consumer intake process and have consumer complete information on tablet, computer and/or on paper including all required paperwork based on payor source if needed. Get insurance information. Let Virtual Open Access (VOA) know consumer is ready and place in a clean room when directed.
4. Check-in consumers for appointments: tag consumer as arrived, check for flags in the system for information needed from consumer, and collect fees for service and print receipt.
5. Schedule appointments for clinicians, print consumer's future appointments/excuse letters. Reschedule appointments when providers are out of the office or when office is closed.
7. Send, Scan, Log documents into the chart as needed.
Additional Responsibilities: May be assigned other responsibilities as designated by supervisor.
Education and/or Experience:
Two (2) years of work experience in medical or behavior health office is desired;
Previous experience with Microsoft Word and Excel; and
High School graduate or equivalent preferred.
Bilingual preferred but not required.
Knowledge, Skills & Abilities:
Ability to establish rapport quickly;
Ability to communicate and demonstrate problem-solving skills;
Ability to collect information from consumer and family members to determine nature and extent of consumer needs;
Ability to maintain ethical behavior in relationship with consumer;
Ability to provide courteous customer service to consumers and other staff members;
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Benefits Include:
Competitive salaries
Comprehensive insurance packages include major medical, vision, dental and prescription drug coverages
Excellent work life balance
Generous paid time starting with 23 days for sick, personal or vacations time
8 paid holidays
Employer matching contributions into your 401K program
Cummins is a qualifying employer for Public Service Loan Forgiveness programs.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/231666-47726.html
Jun 17, 2024
Full time
Cummins Behavioral Health Systems, Inc. is seeking a experienced office professional for a rewarding career as Access Representative to provide services at our Outpatient Clinic located in Indianapolis, IN. This is a full-time positon working 40 hours per week.
Job Summary:
The Access Representative performs essential office functions pertaining to admission process including, inquiry, virtual access, scheduling, and authorization/denial management.
Essential Functions:
1. Greet visitors in a courteous and professional manner ensure that the Visitor Sign-in Policy and Procedures is followed.
2. Answer phones in a courteous, professional manner and transfer call as needed. Routinely check voice mail throughout day and complete needed follow-up.
3. Intakes: Explain new consumer intake process and have consumer complete information on tablet, computer and/or on paper including all required paperwork based on payor source if needed. Get insurance information. Let Virtual Open Access (VOA) know consumer is ready and place in a clean room when directed.
4. Check-in consumers for appointments: tag consumer as arrived, check for flags in the system for information needed from consumer, and collect fees for service and print receipt.
5. Schedule appointments for clinicians, print consumer's future appointments/excuse letters. Reschedule appointments when providers are out of the office or when office is closed.
7. Send, Scan, Log documents into the chart as needed.
Additional Responsibilities: May be assigned other responsibilities as designated by supervisor.
Education and/or Experience:
Two (2) years of work experience in medical or behavior health office is desired;
Previous experience with Microsoft Word and Excel; and
High School graduate or equivalent preferred.
Bilingual preferred but not required.
Knowledge, Skills & Abilities:
Ability to establish rapport quickly;
Ability to communicate and demonstrate problem-solving skills;
Ability to collect information from consumer and family members to determine nature and extent of consumer needs;
Ability to maintain ethical behavior in relationship with consumer;
Ability to provide courteous customer service to consumers and other staff members;
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Cummins is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Benefits Include:
Competitive salaries
Comprehensive insurance packages include major medical, vision, dental and prescription drug coverages
Excellent work life balance
Generous paid time starting with 23 days for sick, personal or vacations time
8 paid holidays
Employer matching contributions into your 401K program
Cummins is a qualifying employer for Public Service Loan Forgiveness programs.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/231666-47726.html
Cummins Behavioral Health Systems, Inc
Indianapolis, IN
Cummins Behavioral Health Systems, Inc. is seeking candidates for a career position as Access Team Lead at our Marion County office based in Indianapolis, Indiana.
Job Summary:
The Access Team Lead performs essential functions of Access department, ensuring day-to-day operations are completed in an efficient and effective manner. Specific job functions include:
Provides ongoing training and technical assistance designed to promote team-based quality improvement approaches to the day-to-day operations of the centralized access department.
Ensures that the access department complies with internal and external compliance criteria, including the corporate compliance plan.
Answer incoming calls for CA call center (new consumer, reschedule/cancellation, med-line, etc.).
Completion of the "request for services/preadmission screening" documentation.
Schedule new appointments and scheduling follow-up/cancelation/reschedules appointments for calls received in CA for clinicians and psychiatrists.
Verify insurance to determine eligibility, deductible and co-payment amounts and obtain initial authorization and on-going authorization
Checking Medicaid eligibility verification for scheduled appointments and making necessary payor changes in electronic health record (EHR), notifying outpatient office of changes, coordinate prior authorization process, and notify authorization department of payor changes.
Ensures reminder call reports and Outreach calls are completed daily.
Distributing incoming faxes to dept/person, scan to electronic health record (EHR) and message appropriate staff.
Demonstrates the ability to assess his/her own emotional responses to callers, co-workers and situations in which the worker's values are challenged.
Education and/or Experience:
Minimum of two (2) years of work experience in medical or behavioral health office.
Previous experience with Microsoft Word and Excel;
High School graduate or equivalent preferred.
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Benefits include :
Competitive salary
Excellent work life balance (paid time off and holidays)
Professional and Leadership Training and advancement
Diverse career tracts
Comprehensive insurance and benefit package
Cummins is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
To learn more about the many rewards of a career with Cummins, apply today!
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/231665-47726.html
Jun 17, 2024
Full time
Cummins Behavioral Health Systems, Inc. is seeking candidates for a career position as Access Team Lead at our Marion County office based in Indianapolis, Indiana.
Job Summary:
The Access Team Lead performs essential functions of Access department, ensuring day-to-day operations are completed in an efficient and effective manner. Specific job functions include:
Provides ongoing training and technical assistance designed to promote team-based quality improvement approaches to the day-to-day operations of the centralized access department.
Ensures that the access department complies with internal and external compliance criteria, including the corporate compliance plan.
Answer incoming calls for CA call center (new consumer, reschedule/cancellation, med-line, etc.).
Completion of the "request for services/preadmission screening" documentation.
Schedule new appointments and scheduling follow-up/cancelation/reschedules appointments for calls received in CA for clinicians and psychiatrists.
Verify insurance to determine eligibility, deductible and co-payment amounts and obtain initial authorization and on-going authorization
Checking Medicaid eligibility verification for scheduled appointments and making necessary payor changes in electronic health record (EHR), notifying outpatient office of changes, coordinate prior authorization process, and notify authorization department of payor changes.
Ensures reminder call reports and Outreach calls are completed daily.
Distributing incoming faxes to dept/person, scan to electronic health record (EHR) and message appropriate staff.
Demonstrates the ability to assess his/her own emotional responses to callers, co-workers and situations in which the worker's values are challenged.
Education and/or Experience:
Minimum of two (2) years of work experience in medical or behavioral health office.
Previous experience with Microsoft Word and Excel;
High School graduate or equivalent preferred.
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Benefits include :
Competitive salary
Excellent work life balance (paid time off and holidays)
Professional and Leadership Training and advancement
Diverse career tracts
Comprehensive insurance and benefit package
Cummins is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
To learn more about the many rewards of a career with Cummins, apply today!
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/231665-47726.html
POSITION SUMMARY
CAFF has grown in size over the past few years and refined its focus on communities of farmers it aims to serve. This position will develop trainings and processes for staff to build a shared understanding of the organization’s mission, vision, and core values and support staff in their efforts to build an anti-racist organization; this work includes efforts to serve an increasingly racially diverse farmer base, as well as advance conversations around racial justice with our white and Black Indigenous and People of Color (BIPOC) members. The Equity Associate Director will serve on the CAFF Leadership Team and work to support the implementation of our 5-year strategic plan and the transformation of organizational culture in alignment with our organizational core values and capacities. This position will work closely with Program Directors to adapt programs to best support underserved farmers. The preferred candidate comes with experience supporting organizations through similar processes.
In 2020, after an extensive discussion and reflection process, CAFF affirmed justice and equity as a core value, and a commitment to better serve the needs of BIPOC farmers. In 2021, we developed and adopted a Racial Equity Action Plan, with a particular focus on growing our capacity to serve Spanish-speaking Latino/a/x/é (Latinx) farmers. Since that intensive process, many new staff have joined the organization, and CAFF needs to collectively hold a clear and shared plan moving forward. The position will facilitate CAFF’s internal staff-led Justice & Equity Committee as an organizational accountability structure and learning space, and support any other affinity or aligned internal spaces. The position will supervise the Bilingual Communications & Farmer Engagement Co-Director whom we are also currently hiring for — please see the listing for that position at caff.org/jobs-at-caff .
The position is preferred in Northern California, given frequent trips to Davis and proximity to staff. Additional travel will be required throughout California to support staff and attend two annual in-person retreats.
MAJOR DUTIES AND RESPONSIBILITIES
Essential responsibilities include, but are not limited to:
% Time — Description
35% — Lead Organizational Implementation of Justice & Equity
Provide overall leadership on justice and equity topics by facilitating ongoing staff learning through internal curriculum development and staff-wide trainings
Provide ongoing support to Program Directors to implement justice and equity in team (program, project, initiative) plans
Support audit of CAFF operations, policies, and procedures to uplift stated goals with the Human Resources Manager
Bridge different perspectives and experiences within the organization to ensure organizational accountability and healthy communication across staff and teams
Partner with Bilingual Communications & Farmer Engagement Co-Director to enhance Latinx organizational structures and processes to support staff
Supervise Bilingual Communications & Farmer Engagement Co-Director
Provide support and allyship for Latinx staff in advancing the cultural and linguistic needs of Latinx farmers
Lead fundraising for justice & equity-related projects and trainings at CAFF
35% — Facilitate Strategic Assessment, Planning & Partnerships
Revisit existing Racial Equity Action Plan, update organizational survey, analyze survey, and share summary of findings
Support assessment of partner technical assistance hub for Latinx-serving TA providers across the state
Engage colleagues in other organizations in ongoing peer learning and mutual support around organizational equity work, as appropriate
Conduct landscape analysis of Latino farmer-serving organizations with partners, including who is providing what support in particular regions of the state, how they are providing, and where needs remain
Facilitate the organization-wide process for evaluating progress towards or changes needed on annual goals
Support program directors with annual goal-setting and team planning activities, including how to best serve Spanish speaking farmers
Lead development and design of CAFF annual report, in coordination with Communications and Fundraising Team
15% — Support Farmer Accountability & Engagement
Support and enhance annual or bi-annual farmer listening and accountability process, partnering with Policy Director
Maintain and improve farmer compensation guidelines and practices
Recruit, onboard, and support ongoing participation of Latinx farmers in organizational bodies (e.g. ad hoc committees, advisory committees, board of directors, etc.) for organizational accountability
15% — Participate in Organizational Activities
Serve on CAFF’s Operations Team and Management/Leadership Team and lead the Program Facilitation Team and the Justice & Equity Committee
Participate in quarterly program area team meetings (e.g. Farmer Services, Ecological Farming, etc.)
Participate in weekly CAFF all-staff meetings and two retreats or full-day all-staff meetings per year
Participate in local grassroots engagement efforts, including outreach and relationship-building with farmers in your local community
Assist in hosting at least one event as part of the regional gatherings taking place on the final day of the California Small Farm Conference
Represent CAFF by participating in community activities and events as necessary
Participate in other administrative and fundraising tasks as needed
We know it’s impossible to convey every single task for a particular job in one job description. Our hope is that as we work together, and your role evolves over time, we can adjust your job description accordingly
QUALIFICATIONS
Educational and Work Experience
Bachelor’s degree preferred, or equivalent experience
At least 5 years experience working in a similar position, ideally with a nonprofit organization
Experience working with farmers in sustainable agriculture, or related fields preferred
Experience working in Latinx cultural communities is preferred
Experience in mediation, conflict resolution, and building organizational accountability are preferred
Demonstrated ability to create processes to advance justice and equity goals is preferred
Knowledge, Skills, and Abilities
Leadership experience within a non-profit setting
Experience with team building in a virtual/hybrid work environment
Skilled at facilitating conversations around racial equity
Strong understanding of what racial equity looks like in organizational practice
Strong attention to detail and accuracy
Strong organizational skills with an ability to handle competing demands
Effective English language written and oral communication skills
Proficient in Spanish language written and oral communication skills is preferred
Ability to work independently and remotely if necessary
Strong computer skills, including above-average knowledge of Microsoft Office applications, Google Workspace, and WordPress or similar
Demonstrated ability to effectively work with and support diverse team members through your understanding of self, language, culture, and community
Familiarity with and enthusiasm for social media platforms: WhatsApp, Facebook, Instagram, Twitter, YouTube
Willing to listen and able to maintain strict confidentiality
Desired experience: Salesforce and Adobe Creative Cloud
Physical Abilities
Ability to sit for long periods of time working at a computer
Ability to travel to different regions of the state
CAFF’s policy is that all persons are entitled to equal employment opportunities regardless of race, color, religion, gender, marital status, or sexual orientation. We strongly encourage those from diverse backgrounds and from historically underserved communities to apply.
TO APPLY:
Interested applicants should submit a cover letter, resume, and sample of your work that you feel is relevant to this position with the subject line “Equity Associate Director” to jobs@caff.org by June 30, 2024 . Reference requests will be made further along in the application process.
Jun 14, 2024
Full time
POSITION SUMMARY
CAFF has grown in size over the past few years and refined its focus on communities of farmers it aims to serve. This position will develop trainings and processes for staff to build a shared understanding of the organization’s mission, vision, and core values and support staff in their efforts to build an anti-racist organization; this work includes efforts to serve an increasingly racially diverse farmer base, as well as advance conversations around racial justice with our white and Black Indigenous and People of Color (BIPOC) members. The Equity Associate Director will serve on the CAFF Leadership Team and work to support the implementation of our 5-year strategic plan and the transformation of organizational culture in alignment with our organizational core values and capacities. This position will work closely with Program Directors to adapt programs to best support underserved farmers. The preferred candidate comes with experience supporting organizations through similar processes.
In 2020, after an extensive discussion and reflection process, CAFF affirmed justice and equity as a core value, and a commitment to better serve the needs of BIPOC farmers. In 2021, we developed and adopted a Racial Equity Action Plan, with a particular focus on growing our capacity to serve Spanish-speaking Latino/a/x/é (Latinx) farmers. Since that intensive process, many new staff have joined the organization, and CAFF needs to collectively hold a clear and shared plan moving forward. The position will facilitate CAFF’s internal staff-led Justice & Equity Committee as an organizational accountability structure and learning space, and support any other affinity or aligned internal spaces. The position will supervise the Bilingual Communications & Farmer Engagement Co-Director whom we are also currently hiring for — please see the listing for that position at caff.org/jobs-at-caff .
The position is preferred in Northern California, given frequent trips to Davis and proximity to staff. Additional travel will be required throughout California to support staff and attend two annual in-person retreats.
MAJOR DUTIES AND RESPONSIBILITIES
Essential responsibilities include, but are not limited to:
% Time — Description
35% — Lead Organizational Implementation of Justice & Equity
Provide overall leadership on justice and equity topics by facilitating ongoing staff learning through internal curriculum development and staff-wide trainings
Provide ongoing support to Program Directors to implement justice and equity in team (program, project, initiative) plans
Support audit of CAFF operations, policies, and procedures to uplift stated goals with the Human Resources Manager
Bridge different perspectives and experiences within the organization to ensure organizational accountability and healthy communication across staff and teams
Partner with Bilingual Communications & Farmer Engagement Co-Director to enhance Latinx organizational structures and processes to support staff
Supervise Bilingual Communications & Farmer Engagement Co-Director
Provide support and allyship for Latinx staff in advancing the cultural and linguistic needs of Latinx farmers
Lead fundraising for justice & equity-related projects and trainings at CAFF
35% — Facilitate Strategic Assessment, Planning & Partnerships
Revisit existing Racial Equity Action Plan, update organizational survey, analyze survey, and share summary of findings
Support assessment of partner technical assistance hub for Latinx-serving TA providers across the state
Engage colleagues in other organizations in ongoing peer learning and mutual support around organizational equity work, as appropriate
Conduct landscape analysis of Latino farmer-serving organizations with partners, including who is providing what support in particular regions of the state, how they are providing, and where needs remain
Facilitate the organization-wide process for evaluating progress towards or changes needed on annual goals
Support program directors with annual goal-setting and team planning activities, including how to best serve Spanish speaking farmers
Lead development and design of CAFF annual report, in coordination with Communications and Fundraising Team
15% — Support Farmer Accountability & Engagement
Support and enhance annual or bi-annual farmer listening and accountability process, partnering with Policy Director
Maintain and improve farmer compensation guidelines and practices
Recruit, onboard, and support ongoing participation of Latinx farmers in organizational bodies (e.g. ad hoc committees, advisory committees, board of directors, etc.) for organizational accountability
15% — Participate in Organizational Activities
Serve on CAFF’s Operations Team and Management/Leadership Team and lead the Program Facilitation Team and the Justice & Equity Committee
Participate in quarterly program area team meetings (e.g. Farmer Services, Ecological Farming, etc.)
Participate in weekly CAFF all-staff meetings and two retreats or full-day all-staff meetings per year
Participate in local grassroots engagement efforts, including outreach and relationship-building with farmers in your local community
Assist in hosting at least one event as part of the regional gatherings taking place on the final day of the California Small Farm Conference
Represent CAFF by participating in community activities and events as necessary
Participate in other administrative and fundraising tasks as needed
We know it’s impossible to convey every single task for a particular job in one job description. Our hope is that as we work together, and your role evolves over time, we can adjust your job description accordingly
QUALIFICATIONS
Educational and Work Experience
Bachelor’s degree preferred, or equivalent experience
At least 5 years experience working in a similar position, ideally with a nonprofit organization
Experience working with farmers in sustainable agriculture, or related fields preferred
Experience working in Latinx cultural communities is preferred
Experience in mediation, conflict resolution, and building organizational accountability are preferred
Demonstrated ability to create processes to advance justice and equity goals is preferred
Knowledge, Skills, and Abilities
Leadership experience within a non-profit setting
Experience with team building in a virtual/hybrid work environment
Skilled at facilitating conversations around racial equity
Strong understanding of what racial equity looks like in organizational practice
Strong attention to detail and accuracy
Strong organizational skills with an ability to handle competing demands
Effective English language written and oral communication skills
Proficient in Spanish language written and oral communication skills is preferred
Ability to work independently and remotely if necessary
Strong computer skills, including above-average knowledge of Microsoft Office applications, Google Workspace, and WordPress or similar
Demonstrated ability to effectively work with and support diverse team members through your understanding of self, language, culture, and community
Familiarity with and enthusiasm for social media platforms: WhatsApp, Facebook, Instagram, Twitter, YouTube
Willing to listen and able to maintain strict confidentiality
Desired experience: Salesforce and Adobe Creative Cloud
Physical Abilities
Ability to sit for long periods of time working at a computer
Ability to travel to different regions of the state
CAFF’s policy is that all persons are entitled to equal employment opportunities regardless of race, color, religion, gender, marital status, or sexual orientation. We strongly encourage those from diverse backgrounds and from historically underserved communities to apply.
TO APPLY:
Interested applicants should submit a cover letter, resume, and sample of your work that you feel is relevant to this position with the subject line “Equity Associate Director” to jobs@caff.org by June 30, 2024 . Reference requests will be made further along in the application process.
Oregon Health Authority
Salem or Portland, Oregon (Hybrid)
Do you have experience supporting the implementation of contracts and programs at the community, state, or national level? Do you enjoy interacting with internal and external partners and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Contract Support provides administrative support for the Contracts and Fiscal Operations staff and managers. This role is crucial to ensuring efficient and effective operations within the Medicaid Division, Fiscal Operations and Contracts Team, and the Strategic Operations and Improvement team. Successful candidates will support the implementation of vital healthcare programs, directly impacting health equity and outcomes for diverse communities across Oregon. This role interacts with internal and external partners to streamline processes and enhance program delivery. Key responsibilities include maintaining filing systems, scheduling meetings, updating Outlook calendars, and drafting correspondence. The role also involves organizing team activities, tracking, and scheduling services, and developing procedures to ensure efficient operations. The role also requires data compilation and report generation, composing and proofreading documents, and collaborating with team members to support various administrative tasks.
Customer Service Coordinator provides essential administrative support for the Workforce Development, Equity and Administrative Services unit, which engages and supports Medicaid Division staff and managers. This role coordinates activities to ensure a smooth flow of services and operations which may include document generation, data tracking, scheduling, travel arrangements, and performing critical tasks related to employee recruitment, onboarding and offboarding.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Desired Attributes
Experience in working with Coordinated Care Organizations or other managed care entities, especially as it relates to equitable access to supports and services.
Ability to explain and offer expert level technical assistance on rules, policy, and procedures.
Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet.
Demonstrates skills in the following areas:
Constructive and Collaborative Working Relationships
Customer Service and Person-centered Engagement
Critical Decision-making and Problem-solving
Project Coordination and Monitoring
Workload Planning & Prioritization
Team Collaboration & Group Facilitation
Written and oral communication, including preparation of reports and presentations.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-159150
Application Deadline: 06/23/2024
Salary Range: $3,477 - $4,755
Jun 13, 2024
Full time
Do you have experience supporting the implementation of contracts and programs at the community, state, or national level? Do you enjoy interacting with internal and external partners and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Contract Support provides administrative support for the Contracts and Fiscal Operations staff and managers. This role is crucial to ensuring efficient and effective operations within the Medicaid Division, Fiscal Operations and Contracts Team, and the Strategic Operations and Improvement team. Successful candidates will support the implementation of vital healthcare programs, directly impacting health equity and outcomes for diverse communities across Oregon. This role interacts with internal and external partners to streamline processes and enhance program delivery. Key responsibilities include maintaining filing systems, scheduling meetings, updating Outlook calendars, and drafting correspondence. The role also involves organizing team activities, tracking, and scheduling services, and developing procedures to ensure efficient operations. The role also requires data compilation and report generation, composing and proofreading documents, and collaborating with team members to support various administrative tasks.
Customer Service Coordinator provides essential administrative support for the Workforce Development, Equity and Administrative Services unit, which engages and supports Medicaid Division staff and managers. This role coordinates activities to ensure a smooth flow of services and operations which may include document generation, data tracking, scheduling, travel arrangements, and performing critical tasks related to employee recruitment, onboarding and offboarding.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Desired Attributes
Experience in working with Coordinated Care Organizations or other managed care entities, especially as it relates to equitable access to supports and services.
Ability to explain and offer expert level technical assistance on rules, policy, and procedures.
Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet.
Demonstrates skills in the following areas:
Constructive and Collaborative Working Relationships
Customer Service and Person-centered Engagement
Critical Decision-making and Problem-solving
Project Coordination and Monitoring
Workload Planning & Prioritization
Team Collaboration & Group Facilitation
Written and oral communication, including preparation of reports and presentations.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-159150
Application Deadline: 06/23/2024
Salary Range: $3,477 - $4,755
We’re Hiring!
Donor Services Associate
Location of Position: Marin Headlands, Sausalito, California
Reports to : Donor Services Manager
Position Classification & Expected Hours of Work, and Travel:
This is a full time, hourly, nonexempt position.
Regular onsite work is required. This is not a hybrid position.
Evening and weekend work may be required as job duties demand.
Occasional travel might be expected for this position.
Compensation Range: $26.00/hr. - $30.00/hr.
Benefits: Full Benefits:
Generous time off policies, including Holidays, Sick, and Vacation.
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary:
The Donor Services Associate provides database, administrative, logistical, and data entry support to the Donor Services department.
Essential Functions:
Gift Processing: 45%
Performs daily data entry of incoming gifts from external sources with timeliness, accuracy, and attention to detail for accurate data reporting.
Processes payment types including checks, cash, credit cards, wire transfers, stock, payroll deductions, matching gifts, in-kind donations, and internal transfers.
Ensures that contributions are entered according to donor designation and other information vital for recognition and stewardship.
Produce letters and gift receipts for a variety of gift types.
Maintains electronic and paper filing for all gifts
Collects and conducts gift entry of In-Kind gifts throughout the fiscal year.
Performs scheduled data entry audits to ensure a high level of accuracy and adherence to quality control guidelines.
Performs ongoing maintenance of donor records.
Provides database support to the department and organization in a timely and professional manner as requested.
Identifies and communicates donor and/or data issues to management.
Administrative Support: 45%
Completes daily mail collection and sorting for organization.
Forwards direct mail donations to lockbox for processing daily.
Paper product inventory management including envelopes, stationery, membership cards, package supplies etc.
Research prospective and current donors as needed for the individual and institutional giving teams.
Assist with data migration projects as assigned.
Leadership: 5%
Assist with the recruitment and scheduling of Development Volunteers.
Assists with training of volunteers with Donor Services tasks such as data entry, filing, mailings, etc.
Other Duties as Assigned: 10%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
None.
Knowledge, Skills, and Abilities:
Attention to accuracy, detail, and deadlines while consistently striving for efficiency in process.
Ability to work independently, prioritize competing tasks and adapt to change.
Basic knowledge and experience with donor management databases and marketing databases a plus.
Basic knowledge and experience with Adobe Acrobat.
Skills operating Microsoft Office Suite (Excel, Word, PowerPoint, Access, and Outlook).
Experience with web-based collaboration platforms, project management tools, and Donor wealth screening software a plus.
Basic file management skills including but not limited to naming and labeling, organizing, folder structuring, logical hierarchy, and storage consistency.
Ability to understand and follow written and oral instructions and priorities as set by management
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with cross-functional team members including volunteers, interns, and program staff.
Ability to practice self-awareness and respect when engaging with people of diverse backgrounds.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Qualifications and Experience
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious).
This position requires a combination of education and experience equivalent to 1 year of relevant experience in development or fundraising. Experience with gift entry/database entry preferred.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Ability to work in an open cubicle office space with many distractions.
Routinely uses standard office equipment requiring repetitive motion in tasks.
Ability to work at a desk for extended periods of time using a computer.
Potential exposure to allergens and zoonotic diseases.
Involves smells associated with animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
Jun 12, 2024
Full time
We’re Hiring!
Donor Services Associate
Location of Position: Marin Headlands, Sausalito, California
Reports to : Donor Services Manager
Position Classification & Expected Hours of Work, and Travel:
This is a full time, hourly, nonexempt position.
Regular onsite work is required. This is not a hybrid position.
Evening and weekend work may be required as job duties demand.
Occasional travel might be expected for this position.
Compensation Range: $26.00/hr. - $30.00/hr.
Benefits: Full Benefits:
Generous time off policies, including Holidays, Sick, and Vacation.
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary:
The Donor Services Associate provides database, administrative, logistical, and data entry support to the Donor Services department.
Essential Functions:
Gift Processing: 45%
Performs daily data entry of incoming gifts from external sources with timeliness, accuracy, and attention to detail for accurate data reporting.
Processes payment types including checks, cash, credit cards, wire transfers, stock, payroll deductions, matching gifts, in-kind donations, and internal transfers.
Ensures that contributions are entered according to donor designation and other information vital for recognition and stewardship.
Produce letters and gift receipts for a variety of gift types.
Maintains electronic and paper filing for all gifts
Collects and conducts gift entry of In-Kind gifts throughout the fiscal year.
Performs scheduled data entry audits to ensure a high level of accuracy and adherence to quality control guidelines.
Performs ongoing maintenance of donor records.
Provides database support to the department and organization in a timely and professional manner as requested.
Identifies and communicates donor and/or data issues to management.
Administrative Support: 45%
Completes daily mail collection and sorting for organization.
Forwards direct mail donations to lockbox for processing daily.
Paper product inventory management including envelopes, stationery, membership cards, package supplies etc.
Research prospective and current donors as needed for the individual and institutional giving teams.
Assist with data migration projects as assigned.
Leadership: 5%
Assist with the recruitment and scheduling of Development Volunteers.
Assists with training of volunteers with Donor Services tasks such as data entry, filing, mailings, etc.
Other Duties as Assigned: 10%
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
None.
Knowledge, Skills, and Abilities:
Attention to accuracy, detail, and deadlines while consistently striving for efficiency in process.
Ability to work independently, prioritize competing tasks and adapt to change.
Basic knowledge and experience with donor management databases and marketing databases a plus.
Basic knowledge and experience with Adobe Acrobat.
Skills operating Microsoft Office Suite (Excel, Word, PowerPoint, Access, and Outlook).
Experience with web-based collaboration platforms, project management tools, and Donor wealth screening software a plus.
Basic file management skills including but not limited to naming and labeling, organizing, folder structuring, logical hierarchy, and storage consistency.
Ability to understand and follow written and oral instructions and priorities as set by management
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with cross-functional team members including volunteers, interns, and program staff.
Ability to practice self-awareness and respect when engaging with people of diverse backgrounds.
Willingness to support and participate in The Marine Mammal Center’s diversity, equity, and inclusion programs.
Qualifications and Experience
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious).
This position requires a combination of education and experience equivalent to 1 year of relevant experience in development or fundraising. Experience with gift entry/database entry preferred.
Work Environment & Physical Requirements
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Ability to work in an open cubicle office space with many distractions.
Routinely uses standard office equipment requiring repetitive motion in tasks.
Ability to work at a desk for extended periods of time using a computer.
Potential exposure to allergens and zoonotic diseases.
Involves smells associated with animals and the care of animals.
OUR COMMITMENT TO DIVERSITY
The Marine Mammal Center actively engages individuals from all backgrounds. We are committed to embracing diversity within our organization because we firmly believe that diverse employee teams help us to achieve our best organizational outcomes and provide the most effective support to the communities we serve. We are deeply dedicated to creating and maintaining an inclusive, equitable and supportive work environment. We strongly encourage people from underrepresented groups to apply. The Marine Mammal Center believes in growth and supporting our employees as best we can so they can become their best selves in and outside of work. We believe that a healthy work environment means building an inclusive culture where people can thrive together and feel supported and empowered. We believe in stretch versus constraint.
OUR MISSION
The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education.
ABOUT THE MARINE MAMMAL CENTER
The Marine Mammal Center is leading the field in ocean conservation through marine mammal rescue, veterinary medicine, science, and education.
For more information, please visit our “About Us” page at www.marinemammalcenter.org
To Apply: Please submit a cover letter and resume and provide a brief description about how your experience aligns with the role.
Note that applications without a cover letter will not be considered.
In your cover letter, please feel free to note which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs, etc).
We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. The Center is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
The U.S. Army Corps of Engineers is one of the world’s premier public engineering, design, and construction management agencies. We serve the American people, striving to provide the most effective engineering and environmental science solutions to the nation’s complex problems affecting national security, the economy, and the environment in which we live. In support of our programs, we hire many environmental science professionals, biologists, physical scientists, geologists, hydrologists, and many other opportunities. It’s an exciting time to work for USACE. We offer challenging professional, technical and non-STEM assignments that include paid summer positions, student internships, developmental and mid-career just to name a few.
Jun 07, 2024
Full time
The U.S. Army Corps of Engineers is one of the world’s premier public engineering, design, and construction management agencies. We serve the American people, striving to provide the most effective engineering and environmental science solutions to the nation’s complex problems affecting national security, the economy, and the environment in which we live. In support of our programs, we hire many environmental science professionals, biologists, physical scientists, geologists, hydrologists, and many other opportunities. It’s an exciting time to work for USACE. We offer challenging professional, technical and non-STEM assignments that include paid summer positions, student internships, developmental and mid-career just to name a few.
Date: Jun 4, 2024 Location:
Springfield, IL, US, 62706
Job Requisition ID: 38634
Agency: Executive Ethics Commission Closing Date/Time: 06/26/2024 Salary: $72,000 - $82,000 Annually Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: Non-Code
****A RESUME IS REQUIRED FOR THIS JOB POSTING**** Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Executive Ethics Commission must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Agency Statement
The Executive Ethics Commission (EEC) promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the State's procurement processes.
Summary/Objective
The Training Development & Outreach Coordinator reports to the Chief Human Resources Officer and will be part the Executive Ethics Commission’s administrative office. This position is responsible for coordinating training and outreach efforts, increasing agency training capacity, and building strategic partnerships. The Training Development & Outreach Coordinator will be responsible for managing, designing, developing, coordinating, and conducting training programs and is responsible for communicating these efforts across internal and external entities to accomplish the agency's training, outreach, and engagement goals.
The Training Development & Outreach Coordinator is required to stay current on new areas of ethics laws and incorporate those changes into yearly trainings, as well as, coordinating compliance projects, conducting outreach, and developing training initiatives for internal and external entities. This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as in a team environment to further the office goals. This position will also work closely with the legal department to ensure statutory compliance.
Essential Function
Manages external training pursuant to the State Official and Employees Ethics Act, including but not limited to developing administrative procedures for agency ethics officers, monitoring State agency compliance with statutorily mandated training standards.
Reviews proposed training course materials developed by other State agencies and universities to ensure their consistency with the Ethics Act, relevant laws, standards, and rules.
Reviews annual Ethics Trainings and Harassment and Discrimination Prevention Trainings as well as compliance reports submitted to the EEC, monitors agency progress in completing those reports, and follows up with ultimate jurisdictional authorities about any missing reports.
Provides guidance and direction to State entities regarding Ethics Act trainings.
Functions as the EEC’s training liaison to all State agencies, Officers, other State and Federal agencies, Boards and Commissions, nation-wide educational Institutions, and training organizations to ensure professional cooperation and attainment of goals and objectives.
Essential Function Continued
Assists, when needed, with administering and ensuring EEC compliance with the Ethics Trainings and Harassment and Discrimination Prevention Trainings, and any other required training for all EEC employees.
Uses developmental tools and surveys, assesses departmental training needs, reports findings, and provides needs assessment and recommendations to Chief Human Resources Officer to assist in determining course of action required in fulfilling the educational needs of staff.
Conducts outreach activities by attending events at various colleges and universities or other entities as identified by agency management, Chief Human Resources Officer, or the Equal Employment Opportunity Officer.
Researches and develops lectures, audio-visuals, and written materials necessary to conduct a wide range of formal training courses.
Coordinates logistics of virtual and physical classroom learning events, including scheduling rooms, moderating virtual sessions preparing and distributing event announcements to targeted audiences.
Administers and maintain the LMS (Learning Management System) in SuccessFactors.
Aids EEC staff with PGAPs and professional development.
Assists in accreditation process for continuing Education Requirements
Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.
Competencies
Marketing and Networking
Accountability
Communication and Coordination
Consultative Relationship Building
Diversity, Equity, and Inclusion Commitment
Data-driven
Organization
Time Management
Minimum Qualifications
Bachelor’s degree in marketing, communication, public relations, Human Resources, or related field; or equivalent combination of related education and experience.
At least 1 year of relevant experience in training or outreach.
Ability to manage and prioritize multiple projects and work effectively with minimal supervision while adhering to strict deadlines in a fast-paced complex environment.
Ability to communicate effectively and work with stakeholders at all levels of the organization.
Preferred Qualifications
Master’s degree in related field.
3-5 years’ relevant experience developing and administering training programs.
HR or Training Professional Certification.
Demonstrated knowledge and experience working in fields involving ethics, sexual harassment, harassment, and discrimination laws and compliance.
Experience in the use of other computing software, including photography editing software, and data management software.
Bilingual skills in both writing and oral communication
Employment Condition
Must hold and maintain a valid U.S. driver’s license and liability insurance coverage as required by Illinois State Law (625 ILCS 5/10, 625 ILCS 5/7-203)
Travel Required: Expected for events, up to 30%
Work Hours: Monday-Friday, 37.5 hours between 7:00am-6:00pm
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: EEC HR
Email: EEC.HR@illinois.gov
Job Family: Office & Administrative Support
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Jun 06, 2024
Full time
Date: Jun 4, 2024 Location:
Springfield, IL, US, 62706
Job Requisition ID: 38634
Agency: Executive Ethics Commission Closing Date/Time: 06/26/2024 Salary: $72,000 - $82,000 Annually Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: Non-Code
****A RESUME IS REQUIRED FOR THIS JOB POSTING**** Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Executive Ethics Commission must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Agency Statement
The Executive Ethics Commission (EEC) promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the State's procurement processes.
Summary/Objective
The Training Development & Outreach Coordinator reports to the Chief Human Resources Officer and will be part the Executive Ethics Commission’s administrative office. This position is responsible for coordinating training and outreach efforts, increasing agency training capacity, and building strategic partnerships. The Training Development & Outreach Coordinator will be responsible for managing, designing, developing, coordinating, and conducting training programs and is responsible for communicating these efforts across internal and external entities to accomplish the agency's training, outreach, and engagement goals.
The Training Development & Outreach Coordinator is required to stay current on new areas of ethics laws and incorporate those changes into yearly trainings, as well as, coordinating compliance projects, conducting outreach, and developing training initiatives for internal and external entities. This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as in a team environment to further the office goals. This position will also work closely with the legal department to ensure statutory compliance.
Essential Function
Manages external training pursuant to the State Official and Employees Ethics Act, including but not limited to developing administrative procedures for agency ethics officers, monitoring State agency compliance with statutorily mandated training standards.
Reviews proposed training course materials developed by other State agencies and universities to ensure their consistency with the Ethics Act, relevant laws, standards, and rules.
Reviews annual Ethics Trainings and Harassment and Discrimination Prevention Trainings as well as compliance reports submitted to the EEC, monitors agency progress in completing those reports, and follows up with ultimate jurisdictional authorities about any missing reports.
Provides guidance and direction to State entities regarding Ethics Act trainings.
Functions as the EEC’s training liaison to all State agencies, Officers, other State and Federal agencies, Boards and Commissions, nation-wide educational Institutions, and training organizations to ensure professional cooperation and attainment of goals and objectives.
Essential Function Continued
Assists, when needed, with administering and ensuring EEC compliance with the Ethics Trainings and Harassment and Discrimination Prevention Trainings, and any other required training for all EEC employees.
Uses developmental tools and surveys, assesses departmental training needs, reports findings, and provides needs assessment and recommendations to Chief Human Resources Officer to assist in determining course of action required in fulfilling the educational needs of staff.
Conducts outreach activities by attending events at various colleges and universities or other entities as identified by agency management, Chief Human Resources Officer, or the Equal Employment Opportunity Officer.
Researches and develops lectures, audio-visuals, and written materials necessary to conduct a wide range of formal training courses.
Coordinates logistics of virtual and physical classroom learning events, including scheduling rooms, moderating virtual sessions preparing and distributing event announcements to targeted audiences.
Administers and maintain the LMS (Learning Management System) in SuccessFactors.
Aids EEC staff with PGAPs and professional development.
Assists in accreditation process for continuing Education Requirements
Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.
Competencies
Marketing and Networking
Accountability
Communication and Coordination
Consultative Relationship Building
Diversity, Equity, and Inclusion Commitment
Data-driven
Organization
Time Management
Minimum Qualifications
Bachelor’s degree in marketing, communication, public relations, Human Resources, or related field; or equivalent combination of related education and experience.
At least 1 year of relevant experience in training or outreach.
Ability to manage and prioritize multiple projects and work effectively with minimal supervision while adhering to strict deadlines in a fast-paced complex environment.
Ability to communicate effectively and work with stakeholders at all levels of the organization.
Preferred Qualifications
Master’s degree in related field.
3-5 years’ relevant experience developing and administering training programs.
HR or Training Professional Certification.
Demonstrated knowledge and experience working in fields involving ethics, sexual harassment, harassment, and discrimination laws and compliance.
Experience in the use of other computing software, including photography editing software, and data management software.
Bilingual skills in both writing and oral communication
Employment Condition
Must hold and maintain a valid U.S. driver’s license and liability insurance coverage as required by Illinois State Law (625 ILCS 5/10, 625 ILCS 5/7-203)
Travel Required: Expected for events, up to 30%
Work Hours: Monday-Friday, 37.5 hours between 7:00am-6:00pm
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: EEC HR
Email: EEC.HR@illinois.gov
Job Family: Office & Administrative Support
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
This position supports the Accounting Department by providing administrative and accounting assistance to the Associate Vice President, Financial Services. Oversees the day-to-day clerical activities of the department by answering phones, greeting visitors, receiving and routing mail, and scheduling appointments and meetings. Provides basic accounting support by handling daily banking activities and basic monthly report preparation.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution.
Five years’ experience in office management.
Supervisory experience.
Computer experience - Microsoft Word & Excel required; Access & Power point preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit, stand, and kneel for extended periods of time.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Jun 05, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
This position supports the Accounting Department by providing administrative and accounting assistance to the Associate Vice President, Financial Services. Oversees the day-to-day clerical activities of the department by answering phones, greeting visitors, receiving and routing mail, and scheduling appointments and meetings. Provides basic accounting support by handling daily banking activities and basic monthly report preparation.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution.
Five years’ experience in office management.
Supervisory experience.
Computer experience - Microsoft Word & Excel required; Access & Power point preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit, stand, and kneel for extended periods of time.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Hawkeye Community College
1501 East Orange Road, Waterloo IA 50701
Faculty & Chair of Dental Programs
Reports To: Dean, School of Science and Health Sciences
Job Summary
Does your current role leave you empty? Have you always wanted to make a difference? Hawkeye Community College needs you! We’re looking for a passionate educator and knowledgeable dental professional with experience in both hygiene and assisting to inspire our students and lead a strong faculty team. The public wants training opportunities and the industry needs trained professionals – it is a great time for our Dental programs— Hygiene and Assisting– to address both.
Hawkeye Community College is seeking a Dental Instructor / Chair of Dental Programs to join our faculty team. Our full-time, twelve-month faculty position, to begin in August 2024, will teach in the Dental programs while also being responsible for the overall strategic and operational administration of our dental programs. To accomplish this, you’ll engage in creative programmatic development that fosters innovative pedagogies and technologies including various instructional delivery methods. You will also provide leadership for student engagement and success, faculty development, academic program accreditation, acquisition of external funding, as well as community engagement and partnerships. Teaching assignments may include days and evenings, and various sites and formats. The college provides a two-year faculty induction and mentoring program to support our newest faculty members.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through more than 50 career and technical programs and liberal arts transfer programs along with our Adult Learning Center and our Business and Community Education Department. With a vision to improve the quality of life in the communities we serve, our Chair of Dental Programs will support Hawkeye Community College’s mission to empower students, strengthen businesses and enrich communities
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains a teaching load of not more than two program courses per semester along with release time to achieve credit load.
Supports, recruits and advises students.
Assists faculty with developing instructional plans and materials.
Employs various instructional modalities, methods and materials that are appropriate for meeting stated objectives, assessing accomplishments of students on a regular basis, and providing progress reports as requested and required.
Works with the faculty team to formulate and maintain curriculum for assigned courses.
Implements a systematic plan to assure successful program demonstration in the following areas: performance on the licensure exam, program completion, graduate satisfaction, employer satisfaction, and job placement rates.
Develops and implements a systematic plan for evaluation of the dental program to include student learning outcomes, program outcomes, role-specific graduate competencies, meeting accreditation standards set by the Commission on Dental Accreditation (CODA).
Assists with faculty recruitment, orientation, evaluation, and retention.
Reviews and manages dental program resources and assists the Health Sciences dean with the budget
Observes faculty teaching in conjunction with meeting accreditation standards but not for evaluative purposes as they pertain to employment.
Schedules and assigns courses to appropriate faculty members for final review by the dean.
Coordinates outreach and admission of new students, monitors instructional needs, and satisfactory academic progress for student success.
Directs the assessment, revision, and development of curricula while enhancing the integration of simulation and test prep systems throughout the programs.
Ensures compliance with dental education accreditation bodies and regulatory agencies requirements, including annual program reports, website and published materials, periodic program self-study efforts, and preparation for site visits.
Develops and maintains positive relationships with faculty, students, all divisions of the college as well as the program’s Advisory Committee, prospective employers, and the community.
Facilitates Dental faculty meetings and the Dental Program Advisory Committee.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Master’s Degree.
Two (2) years’ experience as a post-secondary dental educator.
Two (2) years’ experience of full-time clinical practice proficiency.
Licensed Dental Hygienist or a dentist who is a graduate of a CODA accredited program.
Current Dental Assisting National Board “Certified Dental Assistant” or dentist licensed to practice in Iowa with occupational experience in the application of four-handed dentistry principles, either as a dental assistant or working with a chairside assistant.
Knowledge, skills, and abilities in the areas of operations and management of an educational program including accreditation, personnel, and budgetary responsibilities.
Curriculum development, program evaluation, and student learning assessment experience.
Experience in using technology and alternative delivery formats, including computer-assisted delivery.
Must have the knowledge and ability to apply teaching skills.
Demonstrated ability to learn and apply new and current technical skills and ideas.
Demonstrated ability to use motivational skills and engage students in the learning process from all backgrounds and educational experiences.
Must be adaptable to change and innovation.
Knowledge of certification requirements and standards for hospitals and other healthcare facilities.
Knowledge of the principles, practices, theories and methods for effective, innovative instruction.
Demonstrated track record of collaboration and transformational leadership skills.
Proven interpersonal and communication skills with internal and external stakeholders
Demonstrated excellent written and verbal communication skills to positively interact with students, faculty, staff and external stakeholders.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public in a professional and personable manner.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, dental education software such as and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Community college experience as an instructor or faculty lead.
Three (3) or more years as a dental educator.
Experience with and/or knowledge of CODA accreditation.
Experience in reviewing and/or analyzing accreditation reports and data.
Working Conditions
Teaching assignments may include days, evenings, face-to-face, online, or hybrid instruction.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full time, twelve-month faculty contractual position beginning in August 2024, with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick leave; tuition reimbursement and/or remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will commensurate with the candidate’s education and experience based on the Hawkeye Professional Educator’s Associate Master Agreement.
The 2024/2025 Academic Year faculty pay structure consists of 20 steps with Step 1 as $61,141 through Step 20 as $80,814.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please describe your related education and work experience as it relates to the minimum qualifications of the position.
Share your teaching experience as well as your curriculum evaluation and development experience.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, June 24, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity. The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730- 1560, fax 312-730-1576, email: OCR.Chicago@ed.gov.
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 02, 2024
Full time
Faculty & Chair of Dental Programs
Reports To: Dean, School of Science and Health Sciences
Job Summary
Does your current role leave you empty? Have you always wanted to make a difference? Hawkeye Community College needs you! We’re looking for a passionate educator and knowledgeable dental professional with experience in both hygiene and assisting to inspire our students and lead a strong faculty team. The public wants training opportunities and the industry needs trained professionals – it is a great time for our Dental programs— Hygiene and Assisting– to address both.
Hawkeye Community College is seeking a Dental Instructor / Chair of Dental Programs to join our faculty team. Our full-time, twelve-month faculty position, to begin in August 2024, will teach in the Dental programs while also being responsible for the overall strategic and operational administration of our dental programs. To accomplish this, you’ll engage in creative programmatic development that fosters innovative pedagogies and technologies including various instructional delivery methods. You will also provide leadership for student engagement and success, faculty development, academic program accreditation, acquisition of external funding, as well as community engagement and partnerships. Teaching assignments may include days and evenings, and various sites and formats. The college provides a two-year faculty induction and mentoring program to support our newest faculty members.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through more than 50 career and technical programs and liberal arts transfer programs along with our Adult Learning Center and our Business and Community Education Department. With a vision to improve the quality of life in the communities we serve, our Chair of Dental Programs will support Hawkeye Community College’s mission to empower students, strengthen businesses and enrich communities
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains a teaching load of not more than two program courses per semester along with release time to achieve credit load.
Supports, recruits and advises students.
Assists faculty with developing instructional plans and materials.
Employs various instructional modalities, methods and materials that are appropriate for meeting stated objectives, assessing accomplishments of students on a regular basis, and providing progress reports as requested and required.
Works with the faculty team to formulate and maintain curriculum for assigned courses.
Implements a systematic plan to assure successful program demonstration in the following areas: performance on the licensure exam, program completion, graduate satisfaction, employer satisfaction, and job placement rates.
Develops and implements a systematic plan for evaluation of the dental program to include student learning outcomes, program outcomes, role-specific graduate competencies, meeting accreditation standards set by the Commission on Dental Accreditation (CODA).
Assists with faculty recruitment, orientation, evaluation, and retention.
Reviews and manages dental program resources and assists the Health Sciences dean with the budget
Observes faculty teaching in conjunction with meeting accreditation standards but not for evaluative purposes as they pertain to employment.
Schedules and assigns courses to appropriate faculty members for final review by the dean.
Coordinates outreach and admission of new students, monitors instructional needs, and satisfactory academic progress for student success.
Directs the assessment, revision, and development of curricula while enhancing the integration of simulation and test prep systems throughout the programs.
Ensures compliance with dental education accreditation bodies and regulatory agencies requirements, including annual program reports, website and published materials, periodic program self-study efforts, and preparation for site visits.
Develops and maintains positive relationships with faculty, students, all divisions of the college as well as the program’s Advisory Committee, prospective employers, and the community.
Facilitates Dental faculty meetings and the Dental Program Advisory Committee.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Master’s Degree.
Two (2) years’ experience as a post-secondary dental educator.
Two (2) years’ experience of full-time clinical practice proficiency.
Licensed Dental Hygienist or a dentist who is a graduate of a CODA accredited program.
Current Dental Assisting National Board “Certified Dental Assistant” or dentist licensed to practice in Iowa with occupational experience in the application of four-handed dentistry principles, either as a dental assistant or working with a chairside assistant.
Knowledge, skills, and abilities in the areas of operations and management of an educational program including accreditation, personnel, and budgetary responsibilities.
Curriculum development, program evaluation, and student learning assessment experience.
Experience in using technology and alternative delivery formats, including computer-assisted delivery.
Must have the knowledge and ability to apply teaching skills.
Demonstrated ability to learn and apply new and current technical skills and ideas.
Demonstrated ability to use motivational skills and engage students in the learning process from all backgrounds and educational experiences.
Must be adaptable to change and innovation.
Knowledge of certification requirements and standards for hospitals and other healthcare facilities.
Knowledge of the principles, practices, theories and methods for effective, innovative instruction.
Demonstrated track record of collaboration and transformational leadership skills.
Proven interpersonal and communication skills with internal and external stakeholders
Demonstrated excellent written and verbal communication skills to positively interact with students, faculty, staff and external stakeholders.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public in a professional and personable manner.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, dental education software such as and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Community college experience as an instructor or faculty lead.
Three (3) or more years as a dental educator.
Experience with and/or knowledge of CODA accreditation.
Experience in reviewing and/or analyzing accreditation reports and data.
Working Conditions
Teaching assignments may include days, evenings, face-to-face, online, or hybrid instruction.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full time, twelve-month faculty contractual position beginning in August 2024, with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick leave; tuition reimbursement and/or remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will commensurate with the candidate’s education and experience based on the Hawkeye Professional Educator’s Associate Master Agreement.
The 2024/2025 Academic Year faculty pay structure consists of 20 steps with Step 1 as $61,141 through Step 20 as $80,814.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please describe your related education and work experience as it relates to the minimum qualifications of the position.
Share your teaching experience as well as your curriculum evaluation and development experience.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, June 24, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity. The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730- 1560, fax 312-730-1576, email: OCR.Chicago@ed.gov.
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Hawkeye Community College
1501 East Orange Road, Waterloo Iowa 50701
International Student Specialist
Reports To: Associate Registrar
Job Summary
Hawkeye Community College’s Division of Student Affairs is seeking a full-time International Student Specialist to join the Office of the Registrar's team. The Division offers a broad range of support services to help students achieve success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, and learning and success at Hawkeye Community College. Our team promotes the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals. If you want to make a difference on behalf of students, and directly assist and engage with students from the beginning of their journey to the end, then this will be ideal for you!
As the International Student Specialist, you will work with students in all aspects of their educational journey from the beginning to end. You not only will build relationships with students but with various departments across campus. You will serve as a Designated School Official (DSO) for the college and will monitor international students’ admissions, enrollment, registration, retention and completion. Additionally, you will coordinate and lead international student events and programs including the International Student Orientation process. Furthermore, you will serve as a resource regarding SEVIS requirements and regulations so that international students maintain a valid F-1 status.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains international student records in SEVIS and issues I-20’s.
Maintains working knowledge of DHS documents, legislation, and other immigration matters.
Advises the college accordingly with regard to F-1 student visa policies and procedures.
Assists international students with issues such as acquiring Social Security numbers, setting up banking accounts, obtaining a US driver’s license and other areas, as needed.
Assists students with filing appropriate DHS documents to include reinstatement, applications for work permits, Curricular Practical Training (CPT), Optional Practical Training (OPT), etc.
Attends training and other professional development as assigned to stay current with federal F-1 visa regulations to effectively advise students on immigration-related policies and procedures.
Represents college at regional and national NAFSA and other necessary professional organizations.
Develops, implements, and keeps current on new policies for international students, including but not limited to admission policies, English proficiency requirements and health insurance requirements.
Provides support for international students facing academic and personal challenges and provides appropriate referrals to college and community resources.
Reviews application for admission and all required supplemental documentation for F-1 students.
Monitors and responds to international student communication including email, walk-ins and phone.
Assists with providing international students with information regarding, but not limited to: Visa interview tips, registration and New Student Orientation, suggested packing list, etc.
Develops and organizes welcome orientation for incoming international students.
Connects with the International Student Organization to establish a collaborative relationship and serve as a source of information and ideas.
Consults with college faculty, staff, outside departments (such as Admissions, Athletics, Student Services, Student Activities, Student Success, etc.), administrators, and other campus-wide colleagues and partners regarding international students' needs and supports.
Assists in managing and updating the International Student Community Canvas page departmental website.
Serves as a member of the International Student Committee and liaises with faculty and staff regarding international student needs and concerns.
Assists with arrival transportation from airports for new international students
Assists with recruitment strategies, planning and conducting outreach activities, and tracking data on international student recruitment efforts via partnership with the Admissions Department.
Assists with proctoring placement tests for international students as needed.
May supervise AmeriCorps members focused on student success of international students.
Occasional evening or weekend hours required, as needed to meet the needs of international students.
Provides assistance to the Associate Registrar and performs duties in their absence.
Provides support to several Registrar office’s tasks, functions and services.
Provides assistance in monitoring the Guest Student Applications in Recruit and sends them to Colleague accordingly in the absence of the Transcript Specialist.
Conveys and interprets test scores or prior coursework to determine student eligibility for specific course(s).
Assists and processes transcript requests, enrollment verifications, address changes, loan deferments, DOT requests, military documentation requests, registration, and other requests in the Transcript Specialist’s absence.
Assists with registering Guest Students in Colleague.
Maintains records/files in accordance with FERPA.
Provides assistance in monitoring the office email, answering incoming phone calls, and also assists with walk-ins.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s degree in Education, Student Affairs or related field with one (1) year of relevant experience or equivalent combination of education and experience to total five (5) years.
Must be a U.S. citizen or have permanent resident status to meet Federal citizen requirements to work as a Designated School Official (DSO) for the Student Exchange Visitor Program (SEVP) and related visa work with international students.
Must possess a current driver’s license valid in the State of Iowa with a Class D endorsement or obtain the Class D endorsement within thirty (30) days of hire.
Must have a driving record insurable by the College’s insurer.
Demonstrated ability to maintain and prepare records and reports.
Demonstrated commitment to customer service.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Demonstrated ability to work a flexible schedule to include evenings and weekends as needed.
Preferred Qualifications
Experience working with international students.
Experience working in a post-secondary educational setting.
Knowledge of college admissions and/or recruitment.
Experience working Colleague/Ellucian.
Working Conditions
Anticipated schedule is Monday through Friday 8:00 am – 4:30 pm with occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS.
Salary will commensurate with the candidate’s education and experience.
The salary range for this position begins at $41,500.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe any experience you have that is related to working with students from other countries and/or cultures different from the U.S. Please indicate if this was in an educational setting.
Explain your working knowledge of computer programs/software that you have used including the types of documents you have created. Additionally, include any student information systems and/or CRM (Customer Relations Management) systems knowledge or experience.
Describe the way you are able to create professional relationships and provide specific examples of how you have done this.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, June 24, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 01, 2024
Full time
International Student Specialist
Reports To: Associate Registrar
Job Summary
Hawkeye Community College’s Division of Student Affairs is seeking a full-time International Student Specialist to join the Office of the Registrar's team. The Division offers a broad range of support services to help students achieve success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, and learning and success at Hawkeye Community College. Our team promotes the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals. If you want to make a difference on behalf of students, and directly assist and engage with students from the beginning of their journey to the end, then this will be ideal for you!
As the International Student Specialist, you will work with students in all aspects of their educational journey from the beginning to end. You not only will build relationships with students but with various departments across campus. You will serve as a Designated School Official (DSO) for the college and will monitor international students’ admissions, enrollment, registration, retention and completion. Additionally, you will coordinate and lead international student events and programs including the International Student Orientation process. Furthermore, you will serve as a resource regarding SEVIS requirements and regulations so that international students maintain a valid F-1 status.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains international student records in SEVIS and issues I-20’s.
Maintains working knowledge of DHS documents, legislation, and other immigration matters.
Advises the college accordingly with regard to F-1 student visa policies and procedures.
Assists international students with issues such as acquiring Social Security numbers, setting up banking accounts, obtaining a US driver’s license and other areas, as needed.
Assists students with filing appropriate DHS documents to include reinstatement, applications for work permits, Curricular Practical Training (CPT), Optional Practical Training (OPT), etc.
Attends training and other professional development as assigned to stay current with federal F-1 visa regulations to effectively advise students on immigration-related policies and procedures.
Represents college at regional and national NAFSA and other necessary professional organizations.
Develops, implements, and keeps current on new policies for international students, including but not limited to admission policies, English proficiency requirements and health insurance requirements.
Provides support for international students facing academic and personal challenges and provides appropriate referrals to college and community resources.
Reviews application for admission and all required supplemental documentation for F-1 students.
Monitors and responds to international student communication including email, walk-ins and phone.
Assists with providing international students with information regarding, but not limited to: Visa interview tips, registration and New Student Orientation, suggested packing list, etc.
Develops and organizes welcome orientation for incoming international students.
Connects with the International Student Organization to establish a collaborative relationship and serve as a source of information and ideas.
Consults with college faculty, staff, outside departments (such as Admissions, Athletics, Student Services, Student Activities, Student Success, etc.), administrators, and other campus-wide colleagues and partners regarding international students' needs and supports.
Assists in managing and updating the International Student Community Canvas page departmental website.
Serves as a member of the International Student Committee and liaises with faculty and staff regarding international student needs and concerns.
Assists with arrival transportation from airports for new international students
Assists with recruitment strategies, planning and conducting outreach activities, and tracking data on international student recruitment efforts via partnership with the Admissions Department.
Assists with proctoring placement tests for international students as needed.
May supervise AmeriCorps members focused on student success of international students.
Occasional evening or weekend hours required, as needed to meet the needs of international students.
Provides assistance to the Associate Registrar and performs duties in their absence.
Provides support to several Registrar office’s tasks, functions and services.
Provides assistance in monitoring the Guest Student Applications in Recruit and sends them to Colleague accordingly in the absence of the Transcript Specialist.
Conveys and interprets test scores or prior coursework to determine student eligibility for specific course(s).
Assists and processes transcript requests, enrollment verifications, address changes, loan deferments, DOT requests, military documentation requests, registration, and other requests in the Transcript Specialist’s absence.
Assists with registering Guest Students in Colleague.
Maintains records/files in accordance with FERPA.
Provides assistance in monitoring the office email, answering incoming phone calls, and also assists with walk-ins.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s degree in Education, Student Affairs or related field with one (1) year of relevant experience or equivalent combination of education and experience to total five (5) years.
Must be a U.S. citizen or have permanent resident status to meet Federal citizen requirements to work as a Designated School Official (DSO) for the Student Exchange Visitor Program (SEVP) and related visa work with international students.
Must possess a current driver’s license valid in the State of Iowa with a Class D endorsement or obtain the Class D endorsement within thirty (30) days of hire.
Must have a driving record insurable by the College’s insurer.
Demonstrated ability to maintain and prepare records and reports.
Demonstrated commitment to customer service.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Demonstrated ability to work a flexible schedule to include evenings and weekends as needed.
Preferred Qualifications
Experience working with international students.
Experience working in a post-secondary educational setting.
Knowledge of college admissions and/or recruitment.
Experience working Colleague/Ellucian.
Working Conditions
Anticipated schedule is Monday through Friday 8:00 am – 4:30 pm with occasional weekend or evening hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS.
Salary will commensurate with the candidate’s education and experience.
The salary range for this position begins at $41,500.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe any experience you have that is related to working with students from other countries and/or cultures different from the U.S. Please indicate if this was in an educational setting.
Explain your working knowledge of computer programs/software that you have used including the types of documents you have created. Additionally, include any student information systems and/or CRM (Customer Relations Management) systems knowledge or experience.
Describe the way you are able to create professional relationships and provide specific examples of how you have done this.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, June 24, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Position
The claims department has an immediate opening for someone who can demonstrate the WCF values to join their team as a Spanish Interpreter. This is a full-time, non-exempt position that works out of WCF Insurance's Sandy headquarters. The position is 40 hours per week and includes full benefits.
Responsibilities
Interpret in person for claimants, policyholders, physicians and WCF employees.
Respond to requests for interpretation via telephone.
Translate letters and correspondence into Spanish and English.
Traveling to and from physician's offices in the Salt Lake Valley. Mileage is reimbursed.
Qualifications
Proficient in English and Spanish, both oral and written form.
Basic understanding of workers' compensation principles and laws.
Current interpreter certification or willing to get one within 6 months.
Excellent customer service skills.
Commitment to continuing education and personal development.
Strong organization skills and work accuracy.
Associate degree or two years of experience in a related field.
An internal candidate should have six months in their current position, acceptable job performance, and must notify their current supervisor that they have applied for the position.
WCF INSURANCE DE&I MISSION
Promote and embrace a diverse, inclusive, equitable, and safe workplace.
WCF INSURANCE IS AN EQUAL OPPORTUNITY EMPLOYER
WCF Insurance provides equal employment opportunity to all qualified applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability that can be reasonably accommodated, or any other basis prohibited by federal, state, or local law.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/3377626-14179
May 31, 2024
Full time
Position
The claims department has an immediate opening for someone who can demonstrate the WCF values to join their team as a Spanish Interpreter. This is a full-time, non-exempt position that works out of WCF Insurance's Sandy headquarters. The position is 40 hours per week and includes full benefits.
Responsibilities
Interpret in person for claimants, policyholders, physicians and WCF employees.
Respond to requests for interpretation via telephone.
Translate letters and correspondence into Spanish and English.
Traveling to and from physician's offices in the Salt Lake Valley. Mileage is reimbursed.
Qualifications
Proficient in English and Spanish, both oral and written form.
Basic understanding of workers' compensation principles and laws.
Current interpreter certification or willing to get one within 6 months.
Excellent customer service skills.
Commitment to continuing education and personal development.
Strong organization skills and work accuracy.
Associate degree or two years of experience in a related field.
An internal candidate should have six months in their current position, acceptable job performance, and must notify their current supervisor that they have applied for the position.
WCF INSURANCE DE&I MISSION
Promote and embrace a diverse, inclusive, equitable, and safe workplace.
WCF INSURANCE IS AN EQUAL OPPORTUNITY EMPLOYER
WCF Insurance provides equal employment opportunity to all qualified applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability that can be reasonably accommodated, or any other basis prohibited by federal, state, or local law.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/3377626-14179
Illinois Department of Human Services
5020 Industrial Ave, Springfield, Illinois, 62703
Location: Springfield, IL, US, 62703
Job Requisition ID: 37433
Agency : Department of Human Services
Closing Date/Time: 06/04/2024 Salary: Anticipated Salary (Eff 7/1/24) $7,966 - $11,759 per month ($95,592 - $141,108 per year) Job Type: Salaried County: Sangamon Number of Vacancies: 1 Plan/BU: RC063
Position Overview
Under direction of the Director of Office of Business Services, Department of Human Services, serves as the Statewide Facility Management Administrator. Monitors issues and provides expert and technical advice relative to the physical plant programs of the State-Operated facilities. Establishes and maintains follow-up activities and records of facilities and programs under the purview of the Bureau. Through subordinate staff, manages and coordinates the Capital and Permanent Improvement Fund (PIF) Project requests and implementation with the DHS facilities, the Agency Chief Engineer, the Capital Development Board and A/E Firms assigned.
Job Responsibilities
Serves as the Statewide Facility Management Administrator for the Department of Human Services.
Serves as working supervisor.
Establishes and maintains follow-up activities and records of facilities and projects requested, scheduled, and underway under the purview of the Bureau.
Through subordinate staff, manages and coordinates the Capital and Permanent Improvement Fund (PIF) Project requests and implementation with the DHS facilities, the Agency Chief Engineer, the Capital Development Board and A/E Firms assigned.
Monitors the on-site visits at renovation, modernization, and new construction sites, prepares report on status of projects.
Monitors the asbestos abatement projects are handled appropriately according to established procedures.
Develops plans for preventive maintenance in conjunction with Facility Engineers and Trades staff.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years college.
Requires three (3) years progressively responsible administrative experience in a public or private organization.
Preferred Qualifications
Three (3) years of experience in construction project management for the State or in the private sector including programming new projects, blueprint reviews and on-site construction observation.
Two (2) years of experience using e-Builder construction management software.
Two (2) years of professional experience developing and maintaining collaborative working relationships.
Three (3) years of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling, training staff, approving time off, and preparing and signing performance evaluations.
Three (3) years of professional experience communicating with both internal and external stakeholders, including state and agency leadership and professional and lay audiences, ensuring a detailed and critical analysis that the work performed meets all established statues, processes, and procedures.
Three (3) years of professional experience meeting deadlines with strong attention to detail and the ability to use critical thinking skills while multi-tasking multiple projects.
Conditions of Employment
Requires the ability to travel statewide.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 7:30am - 4:00pm Monday-Friday Work Location: 5020 Industrial Ave, Springfield, Illinois, 62703
Office of Business Services
Facility Support Services & Capital Improvements Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency: The Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans • 5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site:
Statewide Facility Management Administrator (PUBLIC SERVICE ADMINISTRATOR)(option 1 General Administ Job Details | State of Illinois (jobs2web.com)
May 23, 2024
Full time
Location: Springfield, IL, US, 62703
Job Requisition ID: 37433
Agency : Department of Human Services
Closing Date/Time: 06/04/2024 Salary: Anticipated Salary (Eff 7/1/24) $7,966 - $11,759 per month ($95,592 - $141,108 per year) Job Type: Salaried County: Sangamon Number of Vacancies: 1 Plan/BU: RC063
Position Overview
Under direction of the Director of Office of Business Services, Department of Human Services, serves as the Statewide Facility Management Administrator. Monitors issues and provides expert and technical advice relative to the physical plant programs of the State-Operated facilities. Establishes and maintains follow-up activities and records of facilities and programs under the purview of the Bureau. Through subordinate staff, manages and coordinates the Capital and Permanent Improvement Fund (PIF) Project requests and implementation with the DHS facilities, the Agency Chief Engineer, the Capital Development Board and A/E Firms assigned.
Job Responsibilities
Serves as the Statewide Facility Management Administrator for the Department of Human Services.
Serves as working supervisor.
Establishes and maintains follow-up activities and records of facilities and projects requested, scheduled, and underway under the purview of the Bureau.
Through subordinate staff, manages and coordinates the Capital and Permanent Improvement Fund (PIF) Project requests and implementation with the DHS facilities, the Agency Chief Engineer, the Capital Development Board and A/E Firms assigned.
Monitors the on-site visits at renovation, modernization, and new construction sites, prepares report on status of projects.
Monitors the asbestos abatement projects are handled appropriately according to established procedures.
Develops plans for preventive maintenance in conjunction with Facility Engineers and Trades staff.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years college.
Requires three (3) years progressively responsible administrative experience in a public or private organization.
Preferred Qualifications
Three (3) years of experience in construction project management for the State or in the private sector including programming new projects, blueprint reviews and on-site construction observation.
Two (2) years of experience using e-Builder construction management software.
Two (2) years of professional experience developing and maintaining collaborative working relationships.
Three (3) years of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling, training staff, approving time off, and preparing and signing performance evaluations.
Three (3) years of professional experience communicating with both internal and external stakeholders, including state and agency leadership and professional and lay audiences, ensuring a detailed and critical analysis that the work performed meets all established statues, processes, and procedures.
Three (3) years of professional experience meeting deadlines with strong attention to detail and the ability to use critical thinking skills while multi-tasking multiple projects.
Conditions of Employment
Requires the ability to travel statewide.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 7:30am - 4:00pm Monday-Friday Work Location: 5020 Industrial Ave, Springfield, Illinois, 62703
Office of Business Services
Facility Support Services & Capital Improvements Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency: The Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans • 5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site:
Statewide Facility Management Administrator (PUBLIC SERVICE ADMINISTRATOR)(option 1 General Administ Job Details | State of Illinois (jobs2web.com)