Statewide Facility Management Administrator

Location: Springfield, IL, US, 62703

Job Requisition ID:  37433

Agency :  Department of Human Services 

Closing Date/Time: 06/04/2024 
Salary:   Anticipated Salary (Eff 7/1/24) $7,966 - $11,759 per month ($95,592 - $141,108 per year)  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC063   

Position Overview

Under direction of the Director of Office of Business Services, Department of Human Services, serves as the Statewide Facility Management Administrator.  Monitors issues and provides expert and technical advice relative to the physical plant programs of the State-Operated facilities.  Establishes and maintains follow-up activities and records of facilities and programs under the purview of the Bureau.  Through subordinate staff, manages and coordinates the Capital and Permanent Improvement Fund (PIF) Project requests and implementation with the DHS facilities, the Agency Chief Engineer, the Capital Development Board and A/E Firms assigned.

Job Responsibilities

1. Serves as the Statewide Facility Management Administrator for the Department of Human Services.
2. Serves as working supervisor.
3. Establishes and maintains follow-up activities and records of facilities and projects requested, scheduled, and underway under the purview of the Bureau. 
4. Through subordinate staff, manages and coordinates the Capital and Permanent Improvement Fund (PIF) Project requests and implementation with the DHS facilities, the Agency Chief Engineer, the Capital Development Board and A/E Firms assigned.
5. Monitors the on-site visits at renovation, modernization, and new construction sites, prepares report on status of projects.
6. Monitors the asbestos abatement projects are handled appropriately according to established procedures.
7. Develops plans for preventive maintenance in conjunction with Facility Engineers and Trades staff.
8. Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years college.
2. Requires three (3) years progressively responsible administrative experience in a public or private organization.

Preferred Qualifications

1. Three (3) years of experience in construction project management for the State or in the private sector including programming new projects, blueprint reviews and on-site construction observation.
2. Two (2) years of experience using e-Builder construction management software.
3. Two (2) years of professional experience developing and maintaining collaborative working relationships.
4. Three (3) years of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling, training staff, approving time off, and preparing and signing performance evaluations.
5. Three (3) years of professional experience communicating with both internal and external stakeholders, including state and agency leadership and professional and lay audiences, ensuring a detailed and critical analysis that the work performed meets all established statues, processes, and procedures.
6. Three (3) years of professional experience meeting deadlines with strong attention to detail and the ability to use critical thinking skills while multi-tasking multiple projects.

Conditions of Employment

1. Requires the ability to travel statewide.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  7:30am - 4:00pm Monday-Friday  
Work Location: 5020 Industrial Ave, Springfield, Illinois, 62703  

Office of Business Services

Facility Support Services & Capital Improvements
Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group:  Leadership & Management; Social Services  

About the Agency: The Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)
  For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Must apply through external site:

Statewide Facility Management Administrator (PUBLIC SERVICE ADMINISTRATOR)(option 1 General Administ Job Details | State of Illinois (jobs2web.com)

Statewide Facility Management Administrator (PUBLIC SERVICE ADMINISTRATOR)(option 1 General Administ Job Details | State of Illinois (jobs2web.com)