IsI is searching for a reliable and task-oriented Transition Specialist. This individual will report to the Director of Transitions. Working on the Transition Team in a challenging, fast-paced, collaborative and rewarding environment. The individual will be responsible for on-boarding new clients for our Manager Security Services. The successful candidate will start and finish their duties in a fastidious and conscientious manner, be highly self-motivated, professional, and possess a high level of attention to detail, capable of managing their workload and prioritizing tasks. Duties/Responsibilities: Client Support
Assist with creating company facility documents as needed
Assist the Security Specialist (SS) and Assistant Facility Security Officer (AFSO) with gaining access to NISS and DISS for each client
Creating initial and annual security briefings
Scheduling intake, follow up, and transition calls
Assist with creating/updating the Standard Practices and Procedures (SPP) and Insider Threat Program (ITP)
Keeping updated records in Security Control (Sec-Con)
Other duties may be assigned by Director of Transition, another member of management and/or the IsI Executive Team
Qualifications:
Experience: Minimum one (1) year administrative experience, security experience preferred
Clearance: Must be able to obtain and maintain a minimum of a Secret clearance
Degree: Minimum of a High School Diploma or General Educational Development (GED)
Complete the following Center for Development of Security Excellence (CDSE) Security Training, Education and Professionalization Portal (STEPP) courses prior to start, unless otherwise identified:
FSO Program Management for Possessing Facilities curriculum (within 6 months of employment)
Establishing an Insider Threat Program training
Insider Threat Awareness training
Personally Identifiable Information (PII) training
Cyber Awareness training
DoD CUI Training
What we offer:
The salary range for this role is $50,000-$60,000
A competitive salary and benefits package
Generous PTO and flexible schedule
Hybrid/Remote
Professional growth encouragement and support
Industrial Security Integrators, LLC (“IsI”) is an equal opportunity employer committed to affirmative action and diversity in the workplace. It is the policy of IsI to provide Equal Employment Opportunities (EEO) to Employees and Applicants, without regard to race, color, religion, sex, age, marital status, citizenship status, national origin, sexual orientation, gender identity, veteran status or disability or any other factor protected by law and to provide advancement opportunities for minorities, women, disabled individuals, and veterans. IsI is stronger and more effective when our workforce includes highly qualified individuals with diverse backgrounds, cultures, and traditions.
May 10, 2024
Full time
IsI is searching for a reliable and task-oriented Transition Specialist. This individual will report to the Director of Transitions. Working on the Transition Team in a challenging, fast-paced, collaborative and rewarding environment. The individual will be responsible for on-boarding new clients for our Manager Security Services. The successful candidate will start and finish their duties in a fastidious and conscientious manner, be highly self-motivated, professional, and possess a high level of attention to detail, capable of managing their workload and prioritizing tasks. Duties/Responsibilities: Client Support
Assist with creating company facility documents as needed
Assist the Security Specialist (SS) and Assistant Facility Security Officer (AFSO) with gaining access to NISS and DISS for each client
Creating initial and annual security briefings
Scheduling intake, follow up, and transition calls
Assist with creating/updating the Standard Practices and Procedures (SPP) and Insider Threat Program (ITP)
Keeping updated records in Security Control (Sec-Con)
Other duties may be assigned by Director of Transition, another member of management and/or the IsI Executive Team
Qualifications:
Experience: Minimum one (1) year administrative experience, security experience preferred
Clearance: Must be able to obtain and maintain a minimum of a Secret clearance
Degree: Minimum of a High School Diploma or General Educational Development (GED)
Complete the following Center for Development of Security Excellence (CDSE) Security Training, Education and Professionalization Portal (STEPP) courses prior to start, unless otherwise identified:
FSO Program Management for Possessing Facilities curriculum (within 6 months of employment)
Establishing an Insider Threat Program training
Insider Threat Awareness training
Personally Identifiable Information (PII) training
Cyber Awareness training
DoD CUI Training
What we offer:
The salary range for this role is $50,000-$60,000
A competitive salary and benefits package
Generous PTO and flexible schedule
Hybrid/Remote
Professional growth encouragement and support
Industrial Security Integrators, LLC (“IsI”) is an equal opportunity employer committed to affirmative action and diversity in the workplace. It is the policy of IsI to provide Equal Employment Opportunities (EEO) to Employees and Applicants, without regard to race, color, religion, sex, age, marital status, citizenship status, national origin, sexual orientation, gender identity, veteran status or disability or any other factor protected by law and to provide advancement opportunities for minorities, women, disabled individuals, and veterans. IsI is stronger and more effective when our workforce includes highly qualified individuals with diverse backgrounds, cultures, and traditions.
Location: Chicago, Illinois
Term: Full time Reports to: Vice President of Development
Founded in 1923, the Better Government Association is a nonpartisan, nonprofit news organization and civic advocate working for transparency, equity and accountability in government across Chicago and Illinois.
With philanthropic contributions accounting for nearly 100% of the budget, partners and supporters ensure the full scope of the BGA’s multifaceted strategy, which encompasses Pulitzer-Prize-winning investigative and solutions-focused reporting, incisive and potent policy reform initiatives and civic engagement work ranging from the halls of power and corporate towers to overlooked and disinvested communities across Chicago and Illinois.
About the Role
The Prospect Development and Systems Manager, a new role, will be an integral development team member, providing a dynamic opportunity to help guide and facilitate development and portfolio systems while serving as the primary manager of the BGA’s WealthEngine and RelSci platforms and donor database, Raiser’s Edge.
We seek an exceedingly meticulous, self-starter who can define this role at a time of growth and innovation for the organization–in a competitive environment in both our news and policy realms. This valued colleague will work closely with the vice president of development, senior manager of major and individual giving, senior manager of institutional giving, and events Manager while sometimes coordinating with the CEO and executive assistant.
This role has two core tenets of responsibility:
As the primary manager of Raiser's Edge daily operations and functionality, they will prioritize data integrity and help inform efficient data-informed fundraising strategies. They will implement and functionalize our systems, mailed appeals and the department’s broader stewardship and engagement plans to support the BGA’s 2024 fundraising goals and tactics.
Focusing on the BGA’s prospect pipeline development and new portfolio system, they will supercharge philanthropic outreach by identifying and tiering WealthEngine and RelSci data lists, appropriately folding in, and tracking board member contacts for optimal portfolio moves management.
Prospect Development and Portfolio System Management
Collaborate closely with the Development team to align portfolio program operations with overall fundraising objectives. Co-lead bi-monthly portfolio meetings, tracking needed moves and activities across budget line prospects and supporters up for renewal.
Lead the strategic implementation and optimization of WealthEngine and RelSci’s comprehensive wealth and philanthropic screening data and relationship mapping.
Analyse WealthEngine data to provide actionable insights and recommendations for fundraising plans.
Leverage data insights to identify, prioritize, and segment potential donors and institutional partners to properly populate the development team’s portfolios, ensuring alignment with organizational goals.
Generate comprehensive reports and analysis of portfolio performance, larger fundraising and engagement plans, and wealth screening outcomes. KPIs could include donor acquisition and renewal rates, ROI analysis of appeal and engagement activities, qualification indicators and outreach (typically four points of contact per new prospect), etc.
Provide in-depth prospect research as needed.
Raiser’s Edge & Systems Administration
Manage daily Raiser’s Edge data entry and operations, including instituting and upholding ongoing thorough measures that ensure its integrity, accuracy, and donor information security.
Responsible for gift entry and processing, working with the BGA finance team and external accounting firm to manage, process, and accurately record all donations of checks, credit cards, stock, and electronic funds transfers.
Responsible for drafting, preparing, and sending acknowledgment letters weekly, emphasizing timeliness, accuracy, and record-keeping.
Provide weekly reports and track fundraising progress towards fiscal year goals and Board impact (give/get). Respond quickly and accurately to data retrieval requests such as mailing lists, event RSVPs, and proposal status queries.
Manage the Raiser’s Edge (RE) database by assessing existing procedures, implementing optimal business solutions to maximize its potential, and integrating best data practices and action tracking to meet future reporting and analysis requirements.
Partner with the senior manager of major and individual giving to manage all large-scale appeals and department engagement mailings, from timelines to building segmented lists, project pricing, and final fulfillment with printer and mail house.
Create and manage segmented lists and reporting of critical engagement touchpoints (e.g., gift receipts, phone call logs, thank you notes, etc.), appeals, and other tactical requests.
Systemize collecting and updating actions, notes, proposals, and constituent information.
Support development events by standardizing events to database integration, ensuring data collection, relationship tracking, and reporting.
Support the development team with various administrative duties, including answering the phone, scheduling meetings, communicating with donor offices, and preparing weekly donor reports.
Other duties as assigned.
Qualifications While preference will be given to candidates who meet all listed qualifications, we encourage applicants who possess a strong combination of relevant skills and experience to apply. We value diverse perspectives and recognize the potential for individuals to contribute significantly to our team.
Passion for fundraising and the BGA’s mission. A commitment to valuing diversity and a desire to contribute to an inclusive and teamwork-oriented working environment is required.
Three to five years of experience in prospect pipeline development and portfolio systems with in-depth knowledge of screening methodologies and relationship mapping.
Working knowledge of philanthropic capacity platforms, i.e. Wealth Engine. Knowledge of or interest in Asana or other cross-functional project management platforms.
Three years + experience working with Raiser’s Edge or comparable database experience, including queries, exports, imports, reports, and data analysis. Working knowledge of Microsoft Office Suite, OLX, and Google is essential.
Strong orientation to customer service; utmost discretion in handling confidential data. Dependability, accuracy, an aptitude for planning, and attention to detail are required.
Able to work in a high-energy environment, meet deadlines, multi-task, and provide effective follow-up with staff and external partners.
Excellent written and oral communication skills with a demonstrated independent work ethic.
Ability to occasionally work evenings or weekends to attend cultivation events as needed.
Compensation and Benefits
This role is a full-time position with a salary range of $70,000. Benefits include health and dental insurance, vision benefits, a comprehensive paid time off package, a commuter spending plan, 401K retirement plan, remote work opportunities, and more. Work Location
BGA staff work remotely two to three days a week and from the office the remainder of the time. Each employee receives a BGA laptop and a $50 monthly stipend toward cell phone expenses. Commitment to Diversity, Equity, Access, and Inclusion The BGA is committed to providing a diverse, equitable, and inclusive workplace where all employees, regardless of gender, race, religion, ethnicity, national origin, age, sexual orientation or identity, education, or disability, feel valued and respected. We are committed to a nondiscriminatory approach and provide equal employment and advancement opportunities in our departments, programs, and policies. We’re committed to cultivating and upholding a culture of inclusion and connectedness for all employees. We respect and value diverse life experiences and heritages and actively work to ensure that all voices are valued and heard. How to Apply Please email your cover letter or writing sample and resume to jobs@bettergov.org. The subject line should read Prospect Development and Systems Manager: [Your Name]. We will begin reviewing submissions immediately and consider applicants while the posting remains on our website. Candidates selected for an interview will be notified via email. Please note that incomplete submissions will not be considered.
We look forward to reviewing your materials. Thank you!
May 08, 2024
Full time
Location: Chicago, Illinois
Term: Full time Reports to: Vice President of Development
Founded in 1923, the Better Government Association is a nonpartisan, nonprofit news organization and civic advocate working for transparency, equity and accountability in government across Chicago and Illinois.
With philanthropic contributions accounting for nearly 100% of the budget, partners and supporters ensure the full scope of the BGA’s multifaceted strategy, which encompasses Pulitzer-Prize-winning investigative and solutions-focused reporting, incisive and potent policy reform initiatives and civic engagement work ranging from the halls of power and corporate towers to overlooked and disinvested communities across Chicago and Illinois.
About the Role
The Prospect Development and Systems Manager, a new role, will be an integral development team member, providing a dynamic opportunity to help guide and facilitate development and portfolio systems while serving as the primary manager of the BGA’s WealthEngine and RelSci platforms and donor database, Raiser’s Edge.
We seek an exceedingly meticulous, self-starter who can define this role at a time of growth and innovation for the organization–in a competitive environment in both our news and policy realms. This valued colleague will work closely with the vice president of development, senior manager of major and individual giving, senior manager of institutional giving, and events Manager while sometimes coordinating with the CEO and executive assistant.
This role has two core tenets of responsibility:
As the primary manager of Raiser's Edge daily operations and functionality, they will prioritize data integrity and help inform efficient data-informed fundraising strategies. They will implement and functionalize our systems, mailed appeals and the department’s broader stewardship and engagement plans to support the BGA’s 2024 fundraising goals and tactics.
Focusing on the BGA’s prospect pipeline development and new portfolio system, they will supercharge philanthropic outreach by identifying and tiering WealthEngine and RelSci data lists, appropriately folding in, and tracking board member contacts for optimal portfolio moves management.
Prospect Development and Portfolio System Management
Collaborate closely with the Development team to align portfolio program operations with overall fundraising objectives. Co-lead bi-monthly portfolio meetings, tracking needed moves and activities across budget line prospects and supporters up for renewal.
Lead the strategic implementation and optimization of WealthEngine and RelSci’s comprehensive wealth and philanthropic screening data and relationship mapping.
Analyse WealthEngine data to provide actionable insights and recommendations for fundraising plans.
Leverage data insights to identify, prioritize, and segment potential donors and institutional partners to properly populate the development team’s portfolios, ensuring alignment with organizational goals.
Generate comprehensive reports and analysis of portfolio performance, larger fundraising and engagement plans, and wealth screening outcomes. KPIs could include donor acquisition and renewal rates, ROI analysis of appeal and engagement activities, qualification indicators and outreach (typically four points of contact per new prospect), etc.
Provide in-depth prospect research as needed.
Raiser’s Edge & Systems Administration
Manage daily Raiser’s Edge data entry and operations, including instituting and upholding ongoing thorough measures that ensure its integrity, accuracy, and donor information security.
Responsible for gift entry and processing, working with the BGA finance team and external accounting firm to manage, process, and accurately record all donations of checks, credit cards, stock, and electronic funds transfers.
Responsible for drafting, preparing, and sending acknowledgment letters weekly, emphasizing timeliness, accuracy, and record-keeping.
Provide weekly reports and track fundraising progress towards fiscal year goals and Board impact (give/get). Respond quickly and accurately to data retrieval requests such as mailing lists, event RSVPs, and proposal status queries.
Manage the Raiser’s Edge (RE) database by assessing existing procedures, implementing optimal business solutions to maximize its potential, and integrating best data practices and action tracking to meet future reporting and analysis requirements.
Partner with the senior manager of major and individual giving to manage all large-scale appeals and department engagement mailings, from timelines to building segmented lists, project pricing, and final fulfillment with printer and mail house.
Create and manage segmented lists and reporting of critical engagement touchpoints (e.g., gift receipts, phone call logs, thank you notes, etc.), appeals, and other tactical requests.
Systemize collecting and updating actions, notes, proposals, and constituent information.
Support development events by standardizing events to database integration, ensuring data collection, relationship tracking, and reporting.
Support the development team with various administrative duties, including answering the phone, scheduling meetings, communicating with donor offices, and preparing weekly donor reports.
Other duties as assigned.
Qualifications While preference will be given to candidates who meet all listed qualifications, we encourage applicants who possess a strong combination of relevant skills and experience to apply. We value diverse perspectives and recognize the potential for individuals to contribute significantly to our team.
Passion for fundraising and the BGA’s mission. A commitment to valuing diversity and a desire to contribute to an inclusive and teamwork-oriented working environment is required.
Three to five years of experience in prospect pipeline development and portfolio systems with in-depth knowledge of screening methodologies and relationship mapping.
Working knowledge of philanthropic capacity platforms, i.e. Wealth Engine. Knowledge of or interest in Asana or other cross-functional project management platforms.
Three years + experience working with Raiser’s Edge or comparable database experience, including queries, exports, imports, reports, and data analysis. Working knowledge of Microsoft Office Suite, OLX, and Google is essential.
Strong orientation to customer service; utmost discretion in handling confidential data. Dependability, accuracy, an aptitude for planning, and attention to detail are required.
Able to work in a high-energy environment, meet deadlines, multi-task, and provide effective follow-up with staff and external partners.
Excellent written and oral communication skills with a demonstrated independent work ethic.
Ability to occasionally work evenings or weekends to attend cultivation events as needed.
Compensation and Benefits
This role is a full-time position with a salary range of $70,000. Benefits include health and dental insurance, vision benefits, a comprehensive paid time off package, a commuter spending plan, 401K retirement plan, remote work opportunities, and more. Work Location
BGA staff work remotely two to three days a week and from the office the remainder of the time. Each employee receives a BGA laptop and a $50 monthly stipend toward cell phone expenses. Commitment to Diversity, Equity, Access, and Inclusion The BGA is committed to providing a diverse, equitable, and inclusive workplace where all employees, regardless of gender, race, religion, ethnicity, national origin, age, sexual orientation or identity, education, or disability, feel valued and respected. We are committed to a nondiscriminatory approach and provide equal employment and advancement opportunities in our departments, programs, and policies. We’re committed to cultivating and upholding a culture of inclusion and connectedness for all employees. We respect and value diverse life experiences and heritages and actively work to ensure that all voices are valued and heard. How to Apply Please email your cover letter or writing sample and resume to jobs@bettergov.org. The subject line should read Prospect Development and Systems Manager: [Your Name]. We will begin reviewing submissions immediately and consider applicants while the posting remains on our website. Candidates selected for an interview will be notified via email. Please note that incomplete submissions will not be considered.
We look forward to reviewing your materials. Thank you!
Job Summary
Reporting to the Presiding Judge and Assistant Presiding Judge, the Superior Court Administrator directs, manages, supervises, and coordinates the programs and activities of the Superior Court; coordinates assigned activities with other County departments, divisions, and outside agencies. The Superior Court Administrator provides executive leadership for the court and receives administrative direction from the judges. The incumbent exercises direct supervision over professional and clerical staff, and implements the policies as determined by the judges of the Court. The Superior Court is seeking a dynamic, experienced and innovative leader with highly developed emotional intelligence and interpersonal skills to guide the organization. This position requires building and maintaining effective working relationships with a variety of internal and external stakeholders. The Superior Court Administrator support the court’s 12 judges and 4 court commissioners in developing and implementing strategic goals, with an emphasis on clear, fair and accessible services to the people of Clark County. The court’s work is informed by dedication to equity and service to all communities.
Qualifications
Education and Experience:
Five years of increasingly responsible experience in court administration including two years of supervisory responsibility.
Equivalent to a Bachelor’s Degree from and accredited college or university with major course work in criminal justice, political science, business administration, sociology, or a related field.
Any combination of experience and training that would likely provide the required knowledge and abilities will be considered.
Successful completion of a pre-employment background and criminal history check.
Knowledge of: Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs; judicial functions, procedures, and related laws pertaining to civil and criminal matters; modern principles and practices of jury management, calendaring, and provision of indigent defense for court services; techniques and methods for statistical data analysis; principles and practices of budget preparation and administration; principles of supervision, training, and performance evaluation; modern office procedures, methods, and equipment including computer software and hardware; procedures, techniques, and methods for providing secure court facilities; and so forth.
Ability to: Manage, direct, and coordinate the work of professional and clerical personnel; provide administrative and professional leadership and direction for the Superior Court; recommend and implement goals, objectives, and practices for providing effective and efficient superior court services; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; research, analyze, and evaluate new service delivery methods, procedures, and techniques; prepare and administer large and complex budgets; select, supervise, train, and evaluate staff; interpret and explain Court policies, procedures, laws, and rules; prepare clear and concise reports, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work including County and other government officials, community groups, and the general public; work effectively with persons from all levels of the organization and diverse backgrounds including age, color, religion, national or ethnic origin, socioeconomic status, physical ability, sex, sexual orientation, gender identity, or gender expression.
SELECTION PROCESS
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Skills List – Complete the Skills List for those listed in the Skills Section of this recruitment, indicating your experience level for all skills that apply. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment will require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Employment References may be conducted for the final candidates.
This position is open until filled. First review of applicants will be May 10th, 2024.
Examples of Duties
Duties may include but are not limited to the following:
Assumes management responsibility for all services and activities of the Superior Court.
Facilitates Administrative Leadership, Executive Leadership and other governance related committee meetings.
Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs including calendar administration, court processing, family court services and jury selection; recommends, within Court policy, appropriate service and staffing levels; recommends and administers policies and procedures.
Develops the Superior Court master calendar for assignments, trials, and other proceedings in consultation with Superior Court Judges; coordinates the selection, notification, and scheduling of jurors; prepares juror payroll and statistical reports.
Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and review with the Superior Court Judges; implements improvements.
Selects, trains, motivates, and evaluates Superior Court personnel; provides or coordinates staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Plans, directs, coordinates, and reviews the work plan for Superior Court services and programs; meets with staff to identify and resolve problems; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.
Manages and participates in the development and administration of the Superior Court annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Superior Court Programs, policies, and procedures as appropriate.
Participates on a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of court administration.
Responds to and resolves difficult and sensitive citizen inquiries and complaints.
Directs the automation of court operations; designs and implements software application requirements.
Analyzes and participates in planning for the renovation of facilities and new construction.
Provides responsible staff assistance to the Superior Court Judges; prepares and presents staff reports and other necessary correspondence.
Performs related duties as assigned.
Salary Grade
M1.207
Salary Range
$9,881.00 - $14,327.00- per month
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Apr 29, 2024
Full time
Job Summary
Reporting to the Presiding Judge and Assistant Presiding Judge, the Superior Court Administrator directs, manages, supervises, and coordinates the programs and activities of the Superior Court; coordinates assigned activities with other County departments, divisions, and outside agencies. The Superior Court Administrator provides executive leadership for the court and receives administrative direction from the judges. The incumbent exercises direct supervision over professional and clerical staff, and implements the policies as determined by the judges of the Court. The Superior Court is seeking a dynamic, experienced and innovative leader with highly developed emotional intelligence and interpersonal skills to guide the organization. This position requires building and maintaining effective working relationships with a variety of internal and external stakeholders. The Superior Court Administrator support the court’s 12 judges and 4 court commissioners in developing and implementing strategic goals, with an emphasis on clear, fair and accessible services to the people of Clark County. The court’s work is informed by dedication to equity and service to all communities.
Qualifications
Education and Experience:
Five years of increasingly responsible experience in court administration including two years of supervisory responsibility.
Equivalent to a Bachelor’s Degree from and accredited college or university with major course work in criminal justice, political science, business administration, sociology, or a related field.
Any combination of experience and training that would likely provide the required knowledge and abilities will be considered.
Successful completion of a pre-employment background and criminal history check.
Knowledge of: Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs; judicial functions, procedures, and related laws pertaining to civil and criminal matters; modern principles and practices of jury management, calendaring, and provision of indigent defense for court services; techniques and methods for statistical data analysis; principles and practices of budget preparation and administration; principles of supervision, training, and performance evaluation; modern office procedures, methods, and equipment including computer software and hardware; procedures, techniques, and methods for providing secure court facilities; and so forth.
Ability to: Manage, direct, and coordinate the work of professional and clerical personnel; provide administrative and professional leadership and direction for the Superior Court; recommend and implement goals, objectives, and practices for providing effective and efficient superior court services; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; research, analyze, and evaluate new service delivery methods, procedures, and techniques; prepare and administer large and complex budgets; select, supervise, train, and evaluate staff; interpret and explain Court policies, procedures, laws, and rules; prepare clear and concise reports, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work including County and other government officials, community groups, and the general public; work effectively with persons from all levels of the organization and diverse backgrounds including age, color, religion, national or ethnic origin, socioeconomic status, physical ability, sex, sexual orientation, gender identity, or gender expression.
SELECTION PROCESS
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.
Skills List – Complete the Skills List for those listed in the Skills Section of this recruitment, indicating your experience level for all skills that apply. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment will require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Employment References may be conducted for the final candidates.
This position is open until filled. First review of applicants will be May 10th, 2024.
Examples of Duties
Duties may include but are not limited to the following:
Assumes management responsibility for all services and activities of the Superior Court.
Facilitates Administrative Leadership, Executive Leadership and other governance related committee meetings.
Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs including calendar administration, court processing, family court services and jury selection; recommends, within Court policy, appropriate service and staffing levels; recommends and administers policies and procedures.
Develops the Superior Court master calendar for assignments, trials, and other proceedings in consultation with Superior Court Judges; coordinates the selection, notification, and scheduling of jurors; prepares juror payroll and statistical reports.
Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and review with the Superior Court Judges; implements improvements.
Selects, trains, motivates, and evaluates Superior Court personnel; provides or coordinates staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Plans, directs, coordinates, and reviews the work plan for Superior Court services and programs; meets with staff to identify and resolve problems; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.
Manages and participates in the development and administration of the Superior Court annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Superior Court Programs, policies, and procedures as appropriate.
Participates on a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of court administration.
Responds to and resolves difficult and sensitive citizen inquiries and complaints.
Directs the automation of court operations; designs and implements software application requirements.
Analyzes and participates in planning for the renovation of facilities and new construction.
Provides responsible staff assistance to the Superior Court Judges; prepares and presents staff reports and other necessary correspondence.
Performs related duties as assigned.
Salary Grade
M1.207
Salary Range
$9,881.00 - $14,327.00- per month
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Organization Overview
America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American's right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states.
America Votes is committed to developing long-term roadmaps and setting critical goals for states. With an eye on redistricting, the consequences of extreme conservative gerrymandering, and attacks upon voting rights, these efforts are essential to building progressive power in the states, session-by-session and election-by-election.
America Votes and its partner organizations are at the heart of the progressive movement's effort to win elections and create change. In 2020, the America Votes coalition deployed their largest-ever voter engagement and mobilization effort to reach millions of voters in states. For more information about America Votes, visit www.americavotes.org .
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is currently seeking a Development & Grants Assistant to join our diverse and high performing Development & Grants team. Reporting to the Director of Development, the Development & Grants Assistant serves as the backbone of department operations by ensuring all administrative processes are in place to execute the department's work. This includes, working closely with other departments to ensure compliance needs are met, assisting with contribution tracking and acknowledgement, supporting donor communication needs, and other related projects as assigned. This is a temporary position, ending on March 31, 2025.
Limited Travel is required for this position.
Location
This position is based in Washington, DC.
Responsibilities
Support Grants Manager in working with finance and legal teams to ensure grantees have submitted necessary documentation for tracking.
Provide additional support on tracking and summarizing grantee reporting for internal and external communications.
Coordinate with the political department and state staff to gather information for regular funder updates on overall program execution.
Support the productions of various donor communications including research, content collection, copy-editing, etc.
Support the executing of in-person and virtual donor briefings (including slide administration and management).
Provide dedicated administrative support for fundraising principals, to include assistance with scheduling, meeting prep, and other logistical needs.
Manage the EveryAction platform, covering all data entry and system maintenance.
Maintain all contribution related information including invoices and contribution instructions.
Manage a weekly "state highlights" report summarizing key developments from target states.
Support the logistics of State Summit sponsorships deliverable collection and provide additional assistance as needed.
Attend fundraising events, meetings, and gatherings as needed.
Provide additional support as needed for dedicated organizational projects that impact department work.
Qualifications
Has experience in a finance or data role in a fast-paced environment
Excellent organization and time-management skills
Extremely detail- and deadline-oriented
Familiarity with databases and fundraising management tools (EveryAction experience preferred)
Solid problem-solving and communication skills - both verbal and written.
Experience managing sensitive information with professionalism and confidentiality.
Ability to manage up and across teams
Basic knowledge of c3/c4/PAC designations
Proficiency in Google suite.
Compensation
The salary for this position will be between $53,000 and $58,000 and depend upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. This position ends on March 31, 2025.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
https://americavotes.isolvedhire.com/jobs/1166215
If you experience any technical difficulties with our application form, please email recruiting@americavotes.org. Please note that only applications received through the application form will be considered; please do not email us your application materials.
Apr 19, 2024
Full time
Organization Overview
America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American's right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states.
America Votes is committed to developing long-term roadmaps and setting critical goals for states. With an eye on redistricting, the consequences of extreme conservative gerrymandering, and attacks upon voting rights, these efforts are essential to building progressive power in the states, session-by-session and election-by-election.
America Votes and its partner organizations are at the heart of the progressive movement's effort to win elections and create change. In 2020, the America Votes coalition deployed their largest-ever voter engagement and mobilization effort to reach millions of voters in states. For more information about America Votes, visit www.americavotes.org .
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is currently seeking a Development & Grants Assistant to join our diverse and high performing Development & Grants team. Reporting to the Director of Development, the Development & Grants Assistant serves as the backbone of department operations by ensuring all administrative processes are in place to execute the department's work. This includes, working closely with other departments to ensure compliance needs are met, assisting with contribution tracking and acknowledgement, supporting donor communication needs, and other related projects as assigned. This is a temporary position, ending on March 31, 2025.
Limited Travel is required for this position.
Location
This position is based in Washington, DC.
Responsibilities
Support Grants Manager in working with finance and legal teams to ensure grantees have submitted necessary documentation for tracking.
Provide additional support on tracking and summarizing grantee reporting for internal and external communications.
Coordinate with the political department and state staff to gather information for regular funder updates on overall program execution.
Support the productions of various donor communications including research, content collection, copy-editing, etc.
Support the executing of in-person and virtual donor briefings (including slide administration and management).
Provide dedicated administrative support for fundraising principals, to include assistance with scheduling, meeting prep, and other logistical needs.
Manage the EveryAction platform, covering all data entry and system maintenance.
Maintain all contribution related information including invoices and contribution instructions.
Manage a weekly "state highlights" report summarizing key developments from target states.
Support the logistics of State Summit sponsorships deliverable collection and provide additional assistance as needed.
Attend fundraising events, meetings, and gatherings as needed.
Provide additional support as needed for dedicated organizational projects that impact department work.
Qualifications
Has experience in a finance or data role in a fast-paced environment
Excellent organization and time-management skills
Extremely detail- and deadline-oriented
Familiarity with databases and fundraising management tools (EveryAction experience preferred)
Solid problem-solving and communication skills - both verbal and written.
Experience managing sensitive information with professionalism and confidentiality.
Ability to manage up and across teams
Basic knowledge of c3/c4/PAC designations
Proficiency in Google suite.
Compensation
The salary for this position will be between $53,000 and $58,000 and depend upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. This position ends on March 31, 2025.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
https://americavotes.isolvedhire.com/jobs/1166215
If you experience any technical difficulties with our application form, please email recruiting@americavotes.org. Please note that only applications received through the application form will be considered; please do not email us your application materials.
League of Conservation Voters
Flexible (the employee may decide whether to work remotely and/or from an LCV office).
Title: Racial Justice and Equity Coordinator (Diversity, Equity, Inclusion and Justice) Department: Executive Office Status: Non-Exempt Reports to: Chief Officer for Racial Justice and Equity Positions Reporting to this Position: None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office). Travel Requirements: Up to 10% Union Position: Yes Job Classification Level: B Salary Range (depending on experience) : $62,679 – $77,679
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country. LCV staff are mission-driven, motivated and strive to lead with our values of accountability, anti-racism, community, innovation, learning and sustainability.
LCV is hiring a Racial Justice and Equity (RJE) Coordinator (Diversity, Equity, Inclusion, and Justice) who will be responsible for supporting the scheduling and execution of organization-wide learning opportunities, including trainings and workshops, that focus on helping guide organizational change through fostering a culture that centers racial justice and equity in how we work together to create a healthier, more sustainable climate, environment and democracy.
The RJE Coordinator will collaborate with and help support the Chief Officer for Racial Justice and Equity (CORJE) in this work through providing administrative support, assisting with management of priorities, and providing thought partnership to the CORJE. The ideal candidate is creative, self-driven, well-organized, committed to centering racial justice and equity in our work,and able to work collaboratively on project deliverables, with the ability to manage confidential information.
Responsibilities:
Help contribute to and track the organization’s progress in its RJE work.
Help contribute to LCV and LCVEF’s’s broader progress towards becoming just and equitable organizations through cultivating a culture that embodies our values.
Lead one special RJE project annually whose goal contributes to staff learning around RJE, developing a more robust infrastructure of resources around RJE or furthers our organizational values in some way.
Maintain LCV’s internal Racial Justice and Equity Library.
Maintain the Racial Justice and Equity drive for document management and organization, including all contracts, check requests and invoices, and reports.
Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings.
Contribute to organizational efforts to infuse racial justice and equity into all aspects of our work through leading and supporting interdepartmental meetings, team building efforts and communications.
Travel up to 10% of the time for staff and select departmental retreats, meetings, conferences and professional development opportunities, as needed.
Help track RJE budget for LCV and related entities by processing all incoming invoices and working with the CORJE and Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Work with CORJE to plan and schedule racial justice and equity trainings for all staff.
Collaborate with CORJE to craft and finalize organization-wide documents – including evaluation reports, guidance, and policies – designed to further LCV’s RJE values and goals.
Work with CORJE to support the staff RJE Working Group in monitoring its progress towards meeting annual goals.
Coordinating LCV’s Fun, Learning, Educational, and Growth Opportunities (FLEGO) League efforts to provide organizational-wide programming focused primarily on celebrating and learning about Heritage Months throughout the year.
Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners.
Support the creation and tracking of contracts with consultants and other vendors, as needed.
Qualifications:
Work Experience: Required – At least 2 years of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign.
Skills: Required – Demonstrated ability to recognize, analyze and address the implications of structural and institutional inequity, and interpersonal power dynamics in organizations. Excellent written and oral communications skills, including planning and facilitating meetings. Outstanding administrative skills, including attention to detail and the ability to track multiple deliverables with overlapping deadlines in a high-performing environment. Demonstrated ability to develop collaborative, productive, and respectful relationships with staff across different departments. Proficient in word processing, spreadsheets and databases, and experience with Zoom and Google Suite.
Cultural Competence: Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems. Must share a commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Racial Justice and Equity Coordinator” in the subject line by May 5, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Apr 18, 2024
Full time
Title: Racial Justice and Equity Coordinator (Diversity, Equity, Inclusion and Justice) Department: Executive Office Status: Non-Exempt Reports to: Chief Officer for Racial Justice and Equity Positions Reporting to this Position: None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office). Travel Requirements: Up to 10% Union Position: Yes Job Classification Level: B Salary Range (depending on experience) : $62,679 – $77,679
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country. LCV staff are mission-driven, motivated and strive to lead with our values of accountability, anti-racism, community, innovation, learning and sustainability.
LCV is hiring a Racial Justice and Equity (RJE) Coordinator (Diversity, Equity, Inclusion, and Justice) who will be responsible for supporting the scheduling and execution of organization-wide learning opportunities, including trainings and workshops, that focus on helping guide organizational change through fostering a culture that centers racial justice and equity in how we work together to create a healthier, more sustainable climate, environment and democracy.
The RJE Coordinator will collaborate with and help support the Chief Officer for Racial Justice and Equity (CORJE) in this work through providing administrative support, assisting with management of priorities, and providing thought partnership to the CORJE. The ideal candidate is creative, self-driven, well-organized, committed to centering racial justice and equity in our work,and able to work collaboratively on project deliverables, with the ability to manage confidential information.
Responsibilities:
Help contribute to and track the organization’s progress in its RJE work.
Help contribute to LCV and LCVEF’s’s broader progress towards becoming just and equitable organizations through cultivating a culture that embodies our values.
Lead one special RJE project annually whose goal contributes to staff learning around RJE, developing a more robust infrastructure of resources around RJE or furthers our organizational values in some way.
Maintain LCV’s internal Racial Justice and Equity Library.
Maintain the Racial Justice and Equity drive for document management and organization, including all contracts, check requests and invoices, and reports.
Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings.
Contribute to organizational efforts to infuse racial justice and equity into all aspects of our work through leading and supporting interdepartmental meetings, team building efforts and communications.
Travel up to 10% of the time for staff and select departmental retreats, meetings, conferences and professional development opportunities, as needed.
Help track RJE budget for LCV and related entities by processing all incoming invoices and working with the CORJE and Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Work with CORJE to plan and schedule racial justice and equity trainings for all staff.
Collaborate with CORJE to craft and finalize organization-wide documents – including evaluation reports, guidance, and policies – designed to further LCV’s RJE values and goals.
Work with CORJE to support the staff RJE Working Group in monitoring its progress towards meeting annual goals.
Coordinating LCV’s Fun, Learning, Educational, and Growth Opportunities (FLEGO) League efforts to provide organizational-wide programming focused primarily on celebrating and learning about Heritage Months throughout the year.
Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners.
Support the creation and tracking of contracts with consultants and other vendors, as needed.
Qualifications:
Work Experience: Required – At least 2 years of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign.
Skills: Required – Demonstrated ability to recognize, analyze and address the implications of structural and institutional inequity, and interpersonal power dynamics in organizations. Excellent written and oral communications skills, including planning and facilitating meetings. Outstanding administrative skills, including attention to detail and the ability to track multiple deliverables with overlapping deadlines in a high-performing environment. Demonstrated ability to develop collaborative, productive, and respectful relationships with staff across different departments. Proficient in word processing, spreadsheets and databases, and experience with Zoom and Google Suite.
Cultural Competence: Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems. Must share a commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Racial Justice and Equity Coordinator” in the subject line by May 5, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Are you a visionary leader with a passion for operational excellence in healthcare? Join us as the Director of Operations, Clinical Care (DOCC) and become an integral part of our journey towards redefining healthcare delivery. Sonoran University is a dynamic hub of innovation, education, and community impact. As a premier non-profit health sciences university, we are dedicated to training the next generation of naturopathic physicians, nutritionists, and mental health professionals while making a tangible difference in the lives of our patients and our community.
In addition to offering the highest quality education to the next generation of health professionals, Sonoran University sees over 10,000 patient visits annually at our two clinics on our Tempe campus – the Sonoran University Medical Center and the Neil Riordan Center for Regenerative Medicine. Complementing both the academic and clinical offerings, Sonoran University also boasts a natural pharmacy (Medicinary), on-site laboratory, IV suite, and is home to the Ric Scalzo Institute for Botanical Research. Sonoran University furthers its mission via the Sage Foundation, which funds the operations of several off-site community clinics that provide healthcare to the uninsured and underserved in the Phoenix metropolitan area. As a seasoned operations leader, you will drive transformative changes in our clinics, ensuring seamless operations, unparalleled patient experiences, and sustainable growth.
Summary:
Reporting to the Vice President for Academic Affairs, the Director of Operations, Clinical Care (DOCC) must be a proven successful clinic operations leader, a highly organized information analyst, advocate, and team leader. This valuable team member is responsible for implementation and management of the Medical Center, Medical Center Laboratory, IV Suite, and Neil Riordan Center business operating procedures and regulations, ensuring evidence-based best practices are established and followed, assuring full compliance of all regulations regarding patient, employee, and student safety, engaging marketing efforts to increase patient volume and enhance brand positioning, and assuring established financial KPIs are achieved. Alongside the Chief Medical Officer and the Associate Dean for Naturopathic Clinical Education, the DOCC will engage in continuous improvement efforts and establishing and supporting programs that drive community access to Sonoran’s healthcare services. Reporting to the DOCC is the Sr. Practice Manager and her staff of Patient Service Representatives, Medical Assistants, and Lab Technicians.
This position requires 100% onsite attendance.
The Director of Operations, Clinical Care will:
Spearhead strategic initiatives to optimize clinic operations driving revenue growth, cost containment and expense reduction, and enhanced patient access.
Champion a culture of excellence and continuous improvement as a member of the Clinic Leadership Team, elevating clinical care, clinical education, and outcomes focused research.
Implement innovative business practices across the Medical Center, Laboratory, IV Suite, Neil Riordan Center, and community clinics setting the gold standard for evidence-based outpatient clinical care.
Forge meaningful community partnerships and referral networks; Support marketing campaigns to expand our reach, attract new patients, and reinforce Sonoran University's brand position of healthcare excellence.
Build consumer confidence by ensuring transparent and consistent pricing, consistent quality of care, efficient and effective clinic operations, respectful humanistic service, the highest degree of professionalism, ease of patient scheduling and financial counseling, cleanliness, and work with the CMO and academic deans to ensure student and clinician competence.
Monitor key financial performance indicators with a keen eye for opportunity, devising and executing plans to drive efficiency and profitability.
Ensure compliance with accreditation and regulatory standards (e.g., DHS, DEA, HIPAA, OSHA) and perform all necessary reviews, audits, education, and training affecting clinical operations/patient services.
Cultivate a diverse and empowered workforce, providing mentorship, training, and growth opportunities for our dedicated team members.
Coordinate with the Chief Financial Officer, insurance providers, and legal counsel regarding contractual negotiating efforts with health plan payors, managed care entities, third party administrators, and direct contracting opportunities.
Establish and maintain appropriate staffing and budget to support operations, practitioners, clinical faculty, and student clinical education training schedules. The successful candidate will have:
-Bachelor’s degree from an accredited college or university in Healthcare Administration, Accounting with a healthcare emphasis, Nursing Management, or related healthcare/business discipline. Master’s in Healthcare Administration, Business Administration, or related field preferred.
-A minimum of 5 years of progressive leadership in healthcare operations, preferably in a multi-specialty group practice or medical center setting.
-A track record of success in driving business development initiatives, process improvement strategies, and patient retention programs.
-Strong analytical skills and proficiency in healthcare management software (EHR systems) and data analysis tools.
-Excellent interpersonal skills with a desire to build collaborative relationships across departments and within the community.
Working Environment
Activities are generally performed in an environmentally controlled office setting subject to extensive periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling of up to 25 pounds. Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Communicate to perform essential functions.
Workplace Values
At Sonoran University, we support work-life balance as evidenced by our emphasis on wellness initiatives. Additionally, our Vacation and Sick time off policies are highly competitive in the Higher Ed community.
Background/Screening
All candidates offered a position at Sonoran University undergo a background and drug screen prior to hire. All employees must show documentation of required vaccinations including MMR, TB, Hepatitis B, as per Sonoran University and Medical Center policies, prior to the first day of work (unless religious or medical exemption is on file). Employment is contingent upon satisfactory outcome of all screens required of this position.
Sonoran University is an Equal Opportunity Employer committed to a diverse and inclusive workforce! We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.
Sonoran University is a Smoke-Free campus.
Apr 18, 2024
Full time
Are you a visionary leader with a passion for operational excellence in healthcare? Join us as the Director of Operations, Clinical Care (DOCC) and become an integral part of our journey towards redefining healthcare delivery. Sonoran University is a dynamic hub of innovation, education, and community impact. As a premier non-profit health sciences university, we are dedicated to training the next generation of naturopathic physicians, nutritionists, and mental health professionals while making a tangible difference in the lives of our patients and our community.
In addition to offering the highest quality education to the next generation of health professionals, Sonoran University sees over 10,000 patient visits annually at our two clinics on our Tempe campus – the Sonoran University Medical Center and the Neil Riordan Center for Regenerative Medicine. Complementing both the academic and clinical offerings, Sonoran University also boasts a natural pharmacy (Medicinary), on-site laboratory, IV suite, and is home to the Ric Scalzo Institute for Botanical Research. Sonoran University furthers its mission via the Sage Foundation, which funds the operations of several off-site community clinics that provide healthcare to the uninsured and underserved in the Phoenix metropolitan area. As a seasoned operations leader, you will drive transformative changes in our clinics, ensuring seamless operations, unparalleled patient experiences, and sustainable growth.
Summary:
Reporting to the Vice President for Academic Affairs, the Director of Operations, Clinical Care (DOCC) must be a proven successful clinic operations leader, a highly organized information analyst, advocate, and team leader. This valuable team member is responsible for implementation and management of the Medical Center, Medical Center Laboratory, IV Suite, and Neil Riordan Center business operating procedures and regulations, ensuring evidence-based best practices are established and followed, assuring full compliance of all regulations regarding patient, employee, and student safety, engaging marketing efforts to increase patient volume and enhance brand positioning, and assuring established financial KPIs are achieved. Alongside the Chief Medical Officer and the Associate Dean for Naturopathic Clinical Education, the DOCC will engage in continuous improvement efforts and establishing and supporting programs that drive community access to Sonoran’s healthcare services. Reporting to the DOCC is the Sr. Practice Manager and her staff of Patient Service Representatives, Medical Assistants, and Lab Technicians.
This position requires 100% onsite attendance.
The Director of Operations, Clinical Care will:
Spearhead strategic initiatives to optimize clinic operations driving revenue growth, cost containment and expense reduction, and enhanced patient access.
Champion a culture of excellence and continuous improvement as a member of the Clinic Leadership Team, elevating clinical care, clinical education, and outcomes focused research.
Implement innovative business practices across the Medical Center, Laboratory, IV Suite, Neil Riordan Center, and community clinics setting the gold standard for evidence-based outpatient clinical care.
Forge meaningful community partnerships and referral networks; Support marketing campaigns to expand our reach, attract new patients, and reinforce Sonoran University's brand position of healthcare excellence.
Build consumer confidence by ensuring transparent and consistent pricing, consistent quality of care, efficient and effective clinic operations, respectful humanistic service, the highest degree of professionalism, ease of patient scheduling and financial counseling, cleanliness, and work with the CMO and academic deans to ensure student and clinician competence.
Monitor key financial performance indicators with a keen eye for opportunity, devising and executing plans to drive efficiency and profitability.
Ensure compliance with accreditation and regulatory standards (e.g., DHS, DEA, HIPAA, OSHA) and perform all necessary reviews, audits, education, and training affecting clinical operations/patient services.
Cultivate a diverse and empowered workforce, providing mentorship, training, and growth opportunities for our dedicated team members.
Coordinate with the Chief Financial Officer, insurance providers, and legal counsel regarding contractual negotiating efforts with health plan payors, managed care entities, third party administrators, and direct contracting opportunities.
Establish and maintain appropriate staffing and budget to support operations, practitioners, clinical faculty, and student clinical education training schedules. The successful candidate will have:
-Bachelor’s degree from an accredited college or university in Healthcare Administration, Accounting with a healthcare emphasis, Nursing Management, or related healthcare/business discipline. Master’s in Healthcare Administration, Business Administration, or related field preferred.
-A minimum of 5 years of progressive leadership in healthcare operations, preferably in a multi-specialty group practice or medical center setting.
-A track record of success in driving business development initiatives, process improvement strategies, and patient retention programs.
-Strong analytical skills and proficiency in healthcare management software (EHR systems) and data analysis tools.
-Excellent interpersonal skills with a desire to build collaborative relationships across departments and within the community.
Working Environment
Activities are generally performed in an environmentally controlled office setting subject to extensive periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling of up to 25 pounds. Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Communicate to perform essential functions.
Workplace Values
At Sonoran University, we support work-life balance as evidenced by our emphasis on wellness initiatives. Additionally, our Vacation and Sick time off policies are highly competitive in the Higher Ed community.
Background/Screening
All candidates offered a position at Sonoran University undergo a background and drug screen prior to hire. All employees must show documentation of required vaccinations including MMR, TB, Hepatitis B, as per Sonoran University and Medical Center policies, prior to the first day of work (unless religious or medical exemption is on file). Employment is contingent upon satisfactory outcome of all screens required of this position.
Sonoran University is an Equal Opportunity Employer committed to a diverse and inclusive workforce! We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.
Sonoran University is a Smoke-Free campus.
Position Summary:
Hope House Colorado (HHC) is hiring an assistant director (AD) who is responsible for supporting the leading of the Early Learning Center (ELC) for Hope House Colorado. The AD is responsible for supervising and leading staff and assisting the director of childhood education (DCE) in building a culture that exemplifies Hope House Core Values, implementation of programming that aligns with our educational philosophy and principles, running the summer program, managing parent communication, and ensuring compliance with Colorado licensing and Colorado Shines standards.
Looking to hire in June for an August 19th first day of school.
What you’ll be doing:
Provide supervision for operations assistant, summer camp staff, ELC teachers and ELC assistant teachers
Oversee daily operations of the ELC in partnership with DCE, including programming, staff and quality of care
Lead classroom scheduling, coverage and support to ensure child/staff ratio for all classrooms and compliance with childcare regulations
Maintain accurate teacher and child records needed for licensing and Colorado Shines
Assist the DCE in ensuring compliance with Colorado licensing standards and state and federal laws to maintain license, Colorado Department of Health and Environment, and local fire department regulations
Lead and implement professional learning, lesson planning, classroom fidelity checks, and coaching for Creative Curriculum, Orange (Bible) Curriculum and Social-Emotional strategies as appropriate
Lead and implement Teaching Strategies Gold Assessment System professional learning, assessment schedule, management of TS Gold System, teaching coaching to utilize data to make decisions to increase child outcomes
Direct annual professional learning for ELC (required and based on needs of ELC), including identifying needs, scheduling, budgeting and managing presenters
Assist the DCE in the compliance and quality of the ELC to reach and maintain a Colorado Shine 5-star rating (learning environment, leadership management and administrative plans, family engagement and child health program)
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if…
You are larger center certified (required)
You possess Infant Nursery Program Supervisor credential or willing to obtain within 6 months of hire (required)
You have experience in early childhood setting serving infants, toddlers and/or preschoolers (required)
You have two years of experience in a supervisory role, leading and managing staff (required)
You are familiar with ELC licensing regulations (required)
You are knowledgeable of early childhood education, child development principles and practices, and early intervention best practices (preferred)
You have a working knowledge of Teaching Strategies Gold and Creative Curriculum (preferred)
You have knowledge and experience in the implementation of trauma informed care practices as it relates to both children and adolescents (preferred)
Who we are:
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility and respect for one another, in an environment that combines professionalism with fun, humor and even a little bit of silliness each day!
Hope House Colorado Early Learning Center Educational Philosophy:
In support of our mission and vision, the Hope House Colorado Early Learning Center believes all children are a gift from God and are created in His image. This belief is at the heart of our philosophy and desire to nurture the whole child in a play-based learning environment that is a fun, engaging, and nurturing place of belonging for children of Hope House teen moms and staff, ranging in ages from 6 weeks to 5 years old. We believe that learning is best supported when built on a strong social-emotional foundation in an environment where children feel seen, heard, loved, and valued and ultimately free to be who God created them to be. We believe in a family centered approach, working in partnership with families to help children build a strong, secure, social-emotional foundation allowing them to realize their full potential.
Salary Range
$50,000 - $62,000
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 4.62 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes twelve (12) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted the week of Christmas off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Job Application Deadline
May 10, 2024
Apr 18, 2024
Full time
Position Summary:
Hope House Colorado (HHC) is hiring an assistant director (AD) who is responsible for supporting the leading of the Early Learning Center (ELC) for Hope House Colorado. The AD is responsible for supervising and leading staff and assisting the director of childhood education (DCE) in building a culture that exemplifies Hope House Core Values, implementation of programming that aligns with our educational philosophy and principles, running the summer program, managing parent communication, and ensuring compliance with Colorado licensing and Colorado Shines standards.
Looking to hire in June for an August 19th first day of school.
What you’ll be doing:
Provide supervision for operations assistant, summer camp staff, ELC teachers and ELC assistant teachers
Oversee daily operations of the ELC in partnership with DCE, including programming, staff and quality of care
Lead classroom scheduling, coverage and support to ensure child/staff ratio for all classrooms and compliance with childcare regulations
Maintain accurate teacher and child records needed for licensing and Colorado Shines
Assist the DCE in ensuring compliance with Colorado licensing standards and state and federal laws to maintain license, Colorado Department of Health and Environment, and local fire department regulations
Lead and implement professional learning, lesson planning, classroom fidelity checks, and coaching for Creative Curriculum, Orange (Bible) Curriculum and Social-Emotional strategies as appropriate
Lead and implement Teaching Strategies Gold Assessment System professional learning, assessment schedule, management of TS Gold System, teaching coaching to utilize data to make decisions to increase child outcomes
Direct annual professional learning for ELC (required and based on needs of ELC), including identifying needs, scheduling, budgeting and managing presenters
Assist the DCE in the compliance and quality of the ELC to reach and maintain a Colorado Shine 5-star rating (learning environment, leadership management and administrative plans, family engagement and child health program)
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if…
You are larger center certified (required)
You possess Infant Nursery Program Supervisor credential or willing to obtain within 6 months of hire (required)
You have experience in early childhood setting serving infants, toddlers and/or preschoolers (required)
You have two years of experience in a supervisory role, leading and managing staff (required)
You are familiar with ELC licensing regulations (required)
You are knowledgeable of early childhood education, child development principles and practices, and early intervention best practices (preferred)
You have a working knowledge of Teaching Strategies Gold and Creative Curriculum (preferred)
You have knowledge and experience in the implementation of trauma informed care practices as it relates to both children and adolescents (preferred)
Who we are:
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility and respect for one another, in an environment that combines professionalism with fun, humor and even a little bit of silliness each day!
Hope House Colorado Early Learning Center Educational Philosophy:
In support of our mission and vision, the Hope House Colorado Early Learning Center believes all children are a gift from God and are created in His image. This belief is at the heart of our philosophy and desire to nurture the whole child in a play-based learning environment that is a fun, engaging, and nurturing place of belonging for children of Hope House teen moms and staff, ranging in ages from 6 weeks to 5 years old. We believe that learning is best supported when built on a strong social-emotional foundation in an environment where children feel seen, heard, loved, and valued and ultimately free to be who God created them to be. We believe in a family centered approach, working in partnership with families to help children build a strong, secure, social-emotional foundation allowing them to realize their full potential.
Salary Range
$50,000 - $62,000
Benefits
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 4.62 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes twelve (12) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted the week of Christmas off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Job Application Deadline
May 10, 2024
Administrator Job Responsibilities:
Answers the telephone and provides exceptional customer service to internal and external customers.
Drafts reports and correspondence.
Orders supplies and equipment; maintains service contracts on office equipment.
Attends meetings and takes meeting notes.
Liaises with internal and external units to carryout job tasks.
Assists managers and supervisors in developing policies and procedures.
Provides front desk coverage as needed for backup.
Ensures travel authorizations, accommodations, and conference registrations for employees.
Audits/processes travel expense claims.
Handles mileage reimbursement requests for supervision travel.
Performs tracking and distributes monthly travel reports.
Maintains accounts payable and accounts receivable records.
Solves problems associated with vendors regarding shipments, billing, and statements.
Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
Handles administrative tasks for faculty searches and staff recruiting.
Oversees department hiring procedures.
Handles event planning for meetings, professional development, and other department initiatives.
Performs other related duties as assigned.
[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.
Administrator Qualifications / Skills:
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
Education, Experience, and Licensing Requirements:
Bachelor’s degree
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.
Apr 16, 2024
Full time
Administrator Job Responsibilities:
Answers the telephone and provides exceptional customer service to internal and external customers.
Drafts reports and correspondence.
Orders supplies and equipment; maintains service contracts on office equipment.
Attends meetings and takes meeting notes.
Liaises with internal and external units to carryout job tasks.
Assists managers and supervisors in developing policies and procedures.
Provides front desk coverage as needed for backup.
Ensures travel authorizations, accommodations, and conference registrations for employees.
Audits/processes travel expense claims.
Handles mileage reimbursement requests for supervision travel.
Performs tracking and distributes monthly travel reports.
Maintains accounts payable and accounts receivable records.
Solves problems associated with vendors regarding shipments, billing, and statements.
Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
Handles administrative tasks for faculty searches and staff recruiting.
Oversees department hiring procedures.
Handles event planning for meetings, professional development, and other department initiatives.
Performs other related duties as assigned.
[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.
Administrator Qualifications / Skills:
Managing processes
Developing standards
Promoting process improvement
Tracking budget expenses
Staffing
Supervision
Delegation
Informing others
Reporting skills
Supply management
Inventory control
Education, Experience, and Licensing Requirements:
Bachelor’s degree
Two to three years’ management experience in an office setting
Specific industry experience preferred
Proficient with Microsoft Office software and phone systems
[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
Apr 10, 2024
Full time
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
This is a Limited Duration appointment with a 24 month duration. With future budget approval, this appointment may have the opportunity to become a permanent position.
Are you an experience Administrative Support professional seeking to support Oregonians from all backgrounds to achieve health, safety, learning and to thrive at home and in their communities. If so, we want you to apply today!
In this position, you will provide administrative support to the System of Care (SOC) staff and Systems of Care Advisory Council (SOCAC) by planning, scheduling, and coordinating SOCAC’s meetings and subcommittee meetings, managing membership lists, processing invoices for stipends, managing timelines for deliverables and reports, and ensuring meeting notes and notices are posted as required by public meeting laws. The council has 25 members that range from youth and family members to child serving agency heads and other professionals from community organizations. The long-range plan and work of the council needs administrative support to ensure the Council’s members and partners contribute contents and submit reviews in time to meet legislatively mandated timelines.
In this position you will be responsible for supporting the SOCAC staff with calendar management, membership communications through meeting minutes and notices, ensuring compliance with supporting legislation, and supporting the timely completion of tasks and deliverables from Council collaborators and members. This role will work closely with both the council, the SOCAC Executive Director, and other council staff to support the council, subcommittees, and workgroup by supporting workflow improvements, coordinating efficient flow of documents and requests requiring action from collaborators and council members, tracking due dates and assisting with timely responses to requests, ensuring timely payment of stipends and other reimbursements for eligible council members and taskforce members, ensuring SOCAC has the necessary forms and procedures to complete our work and ensure effective flow of information, and providing excellent customer service.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are may times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Quarterly in person team meetings are required. Work location can be changed at any time at the discretion of the hiring manager.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
General knowledge of methods and techniques of building community alliances and partnerships.
Proficient (at least 1 year) in partnering with youth and family consumers and/or youth and families who have been involved with child serving systems.
Proficent (at least 1 year) experience working with an equity lens with the goal of decreasing health inequities for Black, Brown, Indigenous and LGBTQIA2S+ communities.
At least intermediate knowledge of/familiarity with primary care, child welfare, juvenile justice, special education, intellectual and developmental disability (I/DD) service delivery system and mental health systems and terminology.
Knowledge in Trauma Informed Care principles and application.
Experience with all Microsoft products, including Teams, Word, PowerPoint and Excel.
Proficient (at least 1 year) experience in generating communications for wide public audiences (public meeting notices, newsletters, web-base communications) preferred.
Advanced proficiency with (at least 3 years) of experience with meeting coordination and taking notes for record preferred.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-152672
Mar 27, 2024
Full time
This is a Limited Duration appointment with a 24 month duration. With future budget approval, this appointment may have the opportunity to become a permanent position.
Are you an experience Administrative Support professional seeking to support Oregonians from all backgrounds to achieve health, safety, learning and to thrive at home and in their communities. If so, we want you to apply today!
In this position, you will provide administrative support to the System of Care (SOC) staff and Systems of Care Advisory Council (SOCAC) by planning, scheduling, and coordinating SOCAC’s meetings and subcommittee meetings, managing membership lists, processing invoices for stipends, managing timelines for deliverables and reports, and ensuring meeting notes and notices are posted as required by public meeting laws. The council has 25 members that range from youth and family members to child serving agency heads and other professionals from community organizations. The long-range plan and work of the council needs administrative support to ensure the Council’s members and partners contribute contents and submit reviews in time to meet legislatively mandated timelines.
In this position you will be responsible for supporting the SOCAC staff with calendar management, membership communications through meeting minutes and notices, ensuring compliance with supporting legislation, and supporting the timely completion of tasks and deliverables from Council collaborators and members. This role will work closely with both the council, the SOCAC Executive Director, and other council staff to support the council, subcommittees, and workgroup by supporting workflow improvements, coordinating efficient flow of documents and requests requiring action from collaborators and council members, tracking due dates and assisting with timely responses to requests, ensuring timely payment of stipends and other reimbursements for eligible council members and taskforce members, ensuring SOCAC has the necessary forms and procedures to complete our work and ensure effective flow of information, and providing excellent customer service.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are may times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Quarterly in person team meetings are required. Work location can be changed at any time at the discretion of the hiring manager.
What's in it for you?
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
General knowledge of methods and techniques of building community alliances and partnerships.
Proficient (at least 1 year) in partnering with youth and family consumers and/or youth and families who have been involved with child serving systems.
Proficent (at least 1 year) experience working with an equity lens with the goal of decreasing health inequities for Black, Brown, Indigenous and LGBTQIA2S+ communities.
At least intermediate knowledge of/familiarity with primary care, child welfare, juvenile justice, special education, intellectual and developmental disability (I/DD) service delivery system and mental health systems and terminology.
Knowledge in Trauma Informed Care principles and application.
Experience with all Microsoft products, including Teams, Word, PowerPoint and Excel.
Proficient (at least 1 year) experience in generating communications for wide public audiences (public meeting notices, newsletters, web-base communications) preferred.
Advanced proficiency with (at least 3 years) of experience with meeting coordination and taking notes for record preferred.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-152672
COUNTY PUBLIC LIBRARY
Mission: The Charles County Public Library creates opportunities for the community to engage, discover, and learn.
Vision: We are a trusted Charles County anchor that enhances lives and supports our communities.
Why work at the Charles County Public Library?
Our staff say:
“I love working at CCPL because I work with a brilliant and creative staff, I am in a learning and engaging environment everyday, I love serving my community, and I am constantly exposed to new technology.”
“I enjoy coming to CCPL and being part of a passionate team that's willing to help the community in many ways. Libraries are constantly evolving, so the work is never stagnant and there is always something new and innovative that provides excitement.”
Plus : get personal leave, earn paid time off, holidays, access to supplemental insurance and retirement accounts, many opportunities for development and growth, robust employee appreciation program and excellent benefits!
Apply now to join the CCPL team , and start uniting our communities “with information or services that they need to help them lead the best life that they can.”
Schedule: must be available at least 1 evening per week and 1 Saturday per month.
Job Title: Assistant Branch Manager
Salary Classification: 13 FLSA: Exempt(Fair Labor Standards Act)Approved Date: 11/15/2013
Job Summary : The Assistant Branch Manager is responsible for ensuring the efficient operation of Reference and Public Services, and assists the branch manager with branch operations including facility and branch scheduling activities.
Essential Functions:
Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Provides a consistently high level of service to others by assisting with requests, or locating appropriate resources for the request.
Assists library customers with their information/reference needs using a variety of technology and resources.
Assists with hiring, training, coaching, supervision and evaluation of staff assigned to the Reference Department.
Creates staff schedules and may coordinate building maintenance as needed.
Manages and implements reference procedures.
Plans for library reference needs and services including short and long-range planning.
Contributes to the collection development of the branch.
Collects, records and reports monthly statistics.
Provides technology training for customers; including one-on-one tutoring.
Monitors and maintains meeting room reservation system.
Oversees e-services and keeps them current.
Performs or manages virtual reference services and schedules time slots.
Performs duties of Branch Manager as required.
Maintains documents, special materials and collections (which differ at each branch).
Maintains confidentiality of customers and their personal information.
Fulfills Continuing Education requirements and stays current with Library developments.
Works at different locations throughout the CCPL system as needed.
Professionally represents the Library at community and organizational events that further the Library's mission and goals.
Attends meetings and participates in committees and organizations that further the Library's mission and goals.
Plans or assists with programming.
Performs other duties as assigned.
Supervisory Work Standards:
Oversees the efficient operation of department/branch; shows working knowledge of all branch operations; participates in interlibrary and inter-branch activities; conducts tours and orientations.
Contributes to staff selection; evaluates job performance; establishes priorities and work schedules; trains, supervises, schedules and coaches staff.
Delegates responsibilities appropriately; takes corrective action as required; keeps supervisors and staff informed.
Keeps current with compliance training.
Acts as a role model; ensures teamwork; uses good judgment in decision-making/problem-solving; makes an effort to motivate staff; is receptive to staff suggestions/concerns.
Collects, analyzes and records statistics; generates required reports.
Uses resources effectively.
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
This and all Charles County Public Library positions are subject to transfer.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
Qualifications
Education and Experience Requirements:
Bachelor’s degree with Library Associate Certification (LATI) or equivalent; Master’s in Library Science preferred.
Three years of relevant public library experience, including two years providing information/reference services.
Demonstrated leadership experience.
Equivalent combination of relevant experience and training or education may be considered.
Physical and Environmental Conditions:
Work requires routine physical effort in the handling of moderately heavy materials of up to 40 pounds. Work requires standing for long periods of time and some stooping and bending. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe workplace practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
The Charles County Public Library extends equal opportunity to all qualified staff members and applicants for employment without respect to race, color, religion, national origin, ancestry, LGBTQ+ status, veteran status, sex, age, disability, or any other protected class under the law. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the human resources department by calling 301-934-9001, or via email hr@ccplonline.org .
Mar 21, 2024
Full time
COUNTY PUBLIC LIBRARY
Mission: The Charles County Public Library creates opportunities for the community to engage, discover, and learn.
Vision: We are a trusted Charles County anchor that enhances lives and supports our communities.
Why work at the Charles County Public Library?
Our staff say:
“I love working at CCPL because I work with a brilliant and creative staff, I am in a learning and engaging environment everyday, I love serving my community, and I am constantly exposed to new technology.”
“I enjoy coming to CCPL and being part of a passionate team that's willing to help the community in many ways. Libraries are constantly evolving, so the work is never stagnant and there is always something new and innovative that provides excitement.”
Plus : get personal leave, earn paid time off, holidays, access to supplemental insurance and retirement accounts, many opportunities for development and growth, robust employee appreciation program and excellent benefits!
Apply now to join the CCPL team , and start uniting our communities “with information or services that they need to help them lead the best life that they can.”
Schedule: must be available at least 1 evening per week and 1 Saturday per month.
Job Title: Assistant Branch Manager
Salary Classification: 13 FLSA: Exempt(Fair Labor Standards Act)Approved Date: 11/15/2013
Job Summary : The Assistant Branch Manager is responsible for ensuring the efficient operation of Reference and Public Services, and assists the branch manager with branch operations including facility and branch scheduling activities.
Essential Functions:
Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Provides a consistently high level of service to others by assisting with requests, or locating appropriate resources for the request.
Assists library customers with their information/reference needs using a variety of technology and resources.
Assists with hiring, training, coaching, supervision and evaluation of staff assigned to the Reference Department.
Creates staff schedules and may coordinate building maintenance as needed.
Manages and implements reference procedures.
Plans for library reference needs and services including short and long-range planning.
Contributes to the collection development of the branch.
Collects, records and reports monthly statistics.
Provides technology training for customers; including one-on-one tutoring.
Monitors and maintains meeting room reservation system.
Oversees e-services and keeps them current.
Performs or manages virtual reference services and schedules time slots.
Performs duties of Branch Manager as required.
Maintains documents, special materials and collections (which differ at each branch).
Maintains confidentiality of customers and their personal information.
Fulfills Continuing Education requirements and stays current with Library developments.
Works at different locations throughout the CCPL system as needed.
Professionally represents the Library at community and organizational events that further the Library's mission and goals.
Attends meetings and participates in committees and organizations that further the Library's mission and goals.
Plans or assists with programming.
Performs other duties as assigned.
Supervisory Work Standards:
Oversees the efficient operation of department/branch; shows working knowledge of all branch operations; participates in interlibrary and inter-branch activities; conducts tours and orientations.
Contributes to staff selection; evaluates job performance; establishes priorities and work schedules; trains, supervises, schedules and coaches staff.
Delegates responsibilities appropriately; takes corrective action as required; keeps supervisors and staff informed.
Keeps current with compliance training.
Acts as a role model; ensures teamwork; uses good judgment in decision-making/problem-solving; makes an effort to motivate staff; is receptive to staff suggestions/concerns.
Collects, analyzes and records statistics; generates required reports.
Uses resources effectively.
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
This and all Charles County Public Library positions are subject to transfer.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
Qualifications
Education and Experience Requirements:
Bachelor’s degree with Library Associate Certification (LATI) or equivalent; Master’s in Library Science preferred.
Three years of relevant public library experience, including two years providing information/reference services.
Demonstrated leadership experience.
Equivalent combination of relevant experience and training or education may be considered.
Physical and Environmental Conditions:
Work requires routine physical effort in the handling of moderately heavy materials of up to 40 pounds. Work requires standing for long periods of time and some stooping and bending. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe workplace practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
The Charles County Public Library extends equal opportunity to all qualified staff members and applicants for employment without respect to race, color, religion, national origin, ancestry, LGBTQ+ status, veteran status, sex, age, disability, or any other protected class under the law. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the human resources department by calling 301-934-9001, or via email hr@ccplonline.org .
Job Purpose: Assist in supervision and duties with assigned sports and departments in support of equipment department functions including purchasing, issuance, and inventory of athletic equipment.
Essential Duties and Responsibilities:
Collaborate with coaches and staff to proactively and effectively address the equipment needs of assigned intercollegiate athletic programs and departments, including purchasing, receiving, issuing, returns, maintenance, and repairs of equipment.
Ensure all athletic equipment which includes, but is not limited to: uniforms, helmets, decals, banners and logos comply with conference and NCAA regulations along with University of Wyoming brand and licensing directives.
Assist with practice and game laundry.
Keep inventory on all apparel, footwear, and accessory items for assigned teams.
Assist in the embellishment process of team issued apparel and competition wear.
Responsible for shipping and receiving duties for Athletic Department.
Assist in supervising and scheduling student managers and interns as needed.
Work with assigned sports and departments. Primary sports for this position are Men’s Basketball, Women’s Basketball, Volleyball, Wrestling, Track and Field, Swimming and Diving, and Soccer.
Attend home contests and practice as needed. Some travel to away contests may be required occasionally.
Assist in the development and monitoring of the equipment budget pertaining to assigned sports teams.
Evening and weekend hours with some travel required.
Other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience: 3 Years of Equipment Related Experience
Physical ability to handle bulky or heavy stock items, equipment, and supplies up to 50 lbs.
Knowledge of issuing, fitting, cleaning, and maintaining athletic equipment.
Valid Driver’s License with ability to drive University Vehicles.
Desired Qualifications:
Knowledge of NCAA and NOCSAE rules and guidelines
Knowledge of Microsoft Word, Excel, and Outlook.
Excellent written and verbal communication skills.
Experience with ordering apparel and footwear through team portal system.
Experience in packing and planning for away contests.
Experience supervising student workers.
AEMA Certified Equipment Manager or ability to become certified within one year from hire date.
Experience with the day-to-day problem solving associated with equipment duties and responsibilities.
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/240549/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Feb 28, 2024
Full time
Job Purpose: Assist in supervision and duties with assigned sports and departments in support of equipment department functions including purchasing, issuance, and inventory of athletic equipment.
Essential Duties and Responsibilities:
Collaborate with coaches and staff to proactively and effectively address the equipment needs of assigned intercollegiate athletic programs and departments, including purchasing, receiving, issuing, returns, maintenance, and repairs of equipment.
Ensure all athletic equipment which includes, but is not limited to: uniforms, helmets, decals, banners and logos comply with conference and NCAA regulations along with University of Wyoming brand and licensing directives.
Assist with practice and game laundry.
Keep inventory on all apparel, footwear, and accessory items for assigned teams.
Assist in the embellishment process of team issued apparel and competition wear.
Responsible for shipping and receiving duties for Athletic Department.
Assist in supervising and scheduling student managers and interns as needed.
Work with assigned sports and departments. Primary sports for this position are Men’s Basketball, Women’s Basketball, Volleyball, Wrestling, Track and Field, Swimming and Diving, and Soccer.
Attend home contests and practice as needed. Some travel to away contests may be required occasionally.
Assist in the development and monitoring of the equipment budget pertaining to assigned sports teams.
Evening and weekend hours with some travel required.
Other duties as assigned.
Minimum Qualifications:
Education: Bachelor’s Degree
Experience: 3 Years of Equipment Related Experience
Physical ability to handle bulky or heavy stock items, equipment, and supplies up to 50 lbs.
Knowledge of issuing, fitting, cleaning, and maintaining athletic equipment.
Valid Driver’s License with ability to drive University Vehicles.
Desired Qualifications:
Knowledge of NCAA and NOCSAE rules and guidelines
Knowledge of Microsoft Word, Excel, and Outlook.
Excellent written and verbal communication skills.
Experience with ordering apparel and footwear through team portal system.
Experience in packing and planning for away contests.
Experience supervising student workers.
AEMA Certified Equipment Manager or ability to become certified within one year from hire date.
Experience with the day-to-day problem solving associated with equipment duties and responsibilities.
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/240549/?utm_medium=jobshare
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. WHAT YOU NEED TO KNOW: In this position you provide administrative support for two reference testing laboratories (IRL) the American Rare Donor Program (ARDP) staff, and will act as a production assistant for a peer-reviewed scientific publications released quarterly. Administrative support involves placing internal and external purchases, scheduling meetings, test report management and billing support as well as managing ARDP communications to rare donors, including through use of a custom web-based application. Production assistant tasks involve communication with authors, peer-reviewers, subscribers and e-publishing staff as well as use of a web-based platform for manuscript submission and peer-review. A successful candidate will have strong computer and organizational skills, be able to manage multiple tasks and multiple projects simultaneously, and be self-motivated, with excellent written and oral communication skills. WHERE YOUR CAREER IS A FORCE GOOD Key Responsibilities: Prepare and maintain memos, records, reports, data or correspondence for staff signature. Review correspondence for consistency with corporate policies and practices. May assist in the development of presentations. Perform general administrative duties such as maintaining and collecting data, coordinating the provision of organizational services (i.e. purchasing, supplies, catering, copying/printing), coordinating unit mail and communication flow, assisting in expenditure tracking and budget preparation. Screen telephone and office callers and resolve routine inquiries. Answer routine requests and direct others to supervisor, appropriate staff member or another office. Schedule and maintain calendar of appointments, meetings, events, program initiatives and travel itineraries. May relieve other administrative staff in the unit during temporary absences. Standard Schedule: Monday-Friday 8-4:30 (or could be 8:30 to 5:00 pm) Pay Information: $23.00 WHAT YOU NEED TO SUCCEED: Education: High School or equivalent is required. Experience: Minimum 5 years of related experience or equivalent combination of education and related experience required. Skills & Abilities: Good verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills are required. Ability to work on a team. Ability to work independently; self-driven; Team Focused BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance and learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. WHAT YOU NEED TO KNOW: In this position you provide administrative support for two reference testing laboratories (IRL) the American Rare Donor Program (ARDP) staff, and will act as a production assistant for a peer-reviewed scientific publications released quarterly. Administrative support involves placing internal and external purchases, scheduling meetings, test report management and billing support as well as managing ARDP communications to rare donors, including through use of a custom web-based application. Production assistant tasks involve communication with authors, peer-reviewers, subscribers and e-publishing staff as well as use of a web-based platform for manuscript submission and peer-review. A successful candidate will have strong computer and organizational skills, be able to manage multiple tasks and multiple projects simultaneously, and be self-motivated, with excellent written and oral communication skills. WHERE YOUR CAREER IS A FORCE GOOD Key Responsibilities: Prepare and maintain memos, records, reports, data or correspondence for staff signature. Review correspondence for consistency with corporate policies and practices. May assist in the development of presentations. Perform general administrative duties such as maintaining and collecting data, coordinating the provision of organizational services (i.e. purchasing, supplies, catering, copying/printing), coordinating unit mail and communication flow, assisting in expenditure tracking and budget preparation. Screen telephone and office callers and resolve routine inquiries. Answer routine requests and direct others to supervisor, appropriate staff member or another office. Schedule and maintain calendar of appointments, meetings, events, program initiatives and travel itineraries. May relieve other administrative staff in the unit during temporary absences. Standard Schedule: Monday-Friday 8-4:30 (or could be 8:30 to 5:00 pm) Pay Information: $23.00 WHAT YOU NEED TO SUCCEED: Education: High School or equivalent is required. Experience: Minimum 5 years of related experience or equivalent combination of education and related experience required. Skills & Abilities: Good verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills are required. Ability to work on a team. Ability to work independently; self-driven; Team Focused BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance and learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Job Summary
Plans, coordinates and administers a specific program within a designated department. Assigned programs typically involve heavy administrative components and require a single incumbent to administer. Responsibilities include project/task planning, design, recommendation, implementation and day to day administration of program responsibilities. This position will support the weatherization program and clients to provide energy efficient upgrades to residential buildings. The position will partner with clients and contractors to provide repair and weatherization measures. The position will work in a team with other weatherization professionals and program management to efficiently serve the weatherization needs of low income residents in the Clark County.
Qualifications
Education and Experience:
Program Assistant positions typically require a job related degree or three to five years of experience related to the specialized area. Depending on area of assignment, a degree may substitute for some or all of the required experience.
Knowledge of: Applicable computer applications/technology, principles and practices of public sector organization and some specifics relating to program operations; planning, scheduling, monitoring and problem solving; research techniques and data analysis; budget tracking, justification and control; application of County state and federal laws and regulation relevant to the program/project area; departmental policies and procedures, trends and practices within the specialized area.
Ability to: Effectively coordinate, work to others; carry out policy directives of management in an effective and timely manner; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff; communicate and express ideas effectively, orally and in writing.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position open until filled.
Examples of Duties
Duties may include but are not limited to the following:
Prepares recommendations regarding direction of program.
Plans, organizes and administers specific program(s), services and activities as assigned program; develops and implements new elements to assigned program.
Makes recommendations in defining program goals and objectives; recommends methods and means of accomplishing objectives; works within established policies and procedures.
Researches and analyzes data relating to assigned program, recommends modification of procedures.
Works within established budgets and contracts with outside agencies and other governmental agencies; works within program guidelines and requirements.
Prepares reports on program performance, needs, services information and contributes to the evaluation of program performance.
Coordinates activities with those of other related programs, departments or agencies; works through controversial issues, relying on manager’s assistance to resolve significant issues.
Delegates to or coordinates support staff connected to the program; provides information and possible recommendations to manager if work performance problems arise.
May assist manager with coordinating and assigning work activities and small projects; monitors workflow; reviews and monitors work products, methods and procedures.
Salary Grade
Local 307.7
Salary Range
$25.73 - $34.74- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Feb 07, 2024
Full time
Job Summary
Plans, coordinates and administers a specific program within a designated department. Assigned programs typically involve heavy administrative components and require a single incumbent to administer. Responsibilities include project/task planning, design, recommendation, implementation and day to day administration of program responsibilities. This position will support the weatherization program and clients to provide energy efficient upgrades to residential buildings. The position will partner with clients and contractors to provide repair and weatherization measures. The position will work in a team with other weatherization professionals and program management to efficiently serve the weatherization needs of low income residents in the Clark County.
Qualifications
Education and Experience:
Program Assistant positions typically require a job related degree or three to five years of experience related to the specialized area. Depending on area of assignment, a degree may substitute for some or all of the required experience.
Knowledge of: Applicable computer applications/technology, principles and practices of public sector organization and some specifics relating to program operations; planning, scheduling, monitoring and problem solving; research techniques and data analysis; budget tracking, justification and control; application of County state and federal laws and regulation relevant to the program/project area; departmental policies and procedures, trends and practices within the specialized area.
Ability to: Effectively coordinate, work to others; carry out policy directives of management in an effective and timely manner; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff; communicate and express ideas effectively, orally and in writing.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position open until filled.
Examples of Duties
Duties may include but are not limited to the following:
Prepares recommendations regarding direction of program.
Plans, organizes and administers specific program(s), services and activities as assigned program; develops and implements new elements to assigned program.
Makes recommendations in defining program goals and objectives; recommends methods and means of accomplishing objectives; works within established policies and procedures.
Researches and analyzes data relating to assigned program, recommends modification of procedures.
Works within established budgets and contracts with outside agencies and other governmental agencies; works within program guidelines and requirements.
Prepares reports on program performance, needs, services information and contributes to the evaluation of program performance.
Coordinates activities with those of other related programs, departments or agencies; works through controversial issues, relying on manager’s assistance to resolve significant issues.
Delegates to or coordinates support staff connected to the program; provides information and possible recommendations to manager if work performance problems arise.
May assist manager with coordinating and assigning work activities and small projects; monitors workflow; reviews and monitors work products, methods and procedures.
Salary Grade
Local 307.7
Salary Range
$25.73 - $34.74- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
Feb 07, 2024
Full time
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
League of Conservation Voters
Washington, DC, eligible for remote work up to 4 days a week.
Title: Administrative Associate to the President’s Office Department: Executive Office Status: Non-Exempt Reports to: Chief of Staff Positions Reporting to this Position: None Location: Washington, DC, eligible for remote work up to 4 days a week. Travel Requirements: Up to 10% Union Position: No Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000 (effective April 1, 2024)
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate to the President’s Office who will provide administrative support to the Chief of Staff and overall support for the functioning and culture-building efforts of the President’s Office. This position includes frequent interfacing with the Executive Team, senior staff, and external partners, including on occasion board members. We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the President’s Office. The ideal candidate is creative, self-driven, organized and committed to centering racial justice and equity (RJE) in our work. The candidate must possess a high level of trust and integrity as they will handle confidential and sensitive information. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.
Responsibilities:
Administration
Assist the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed.
Support the Chief of Staff in the development and execution of weekly full-staff meetings including topic development, collection of weekly departmental updates, confirmation of presenters, coordination with interpreters, and preparing announcements of arriving and departing staff.
Provide logistical and in-person support for bi-annual executive team retreats, quarterly board meetings, and annual full staff retreat including: ordering and receiving food and supplies, preparing materials, coordinating the setting up and cleaning of physical space.
Provide logistical support for virtual and in-person meetings, and lead note-taking and disseminating follow-ups in several regularly occurring meetings, including confidential executive team and occasional board-related meetings.
Archive all department wide materials and documents and ensure files are retained consistent with organizational policy, including appropriate use of Google Drive and organizational network drive.
Contribute to the team with other projects and duties as assigned.
Travel up to 10% including staff retreats, meetings, occasional board meetings/retreats, conferences and professional development opportunities, as needed.
Conduct in-office responsibilities from LCV’s Washington D.C. office on average one day per week, including occasional in-person check-ins, meetings, and logistical support.
Team Culture
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work.
Support efforts to build community and foster enjoyment of in-person work for the DC office.
Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the President’s Office.
Budget/Finance Support
Work with the Chief of Staff to review and track the executive budget, including around any confidential issues. Track President’s Office spending for LCV and related entities by processing all incoming invoices.
Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Support the creation and tracking of contracts with consultants and other vendors, as needed, for the President’s Office.
Qualifications:
Work Experience: Required – At least 1 year of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Experience working on organizational culture and/or community building.
Skills: Required – Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and ability to foster community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred – Experience with Zoom and Google Suite.
Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with external partners and board members and must be able to exchange accurate information. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the President’s Office” in the subject line by February 27, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Feb 06, 2024
Full time
Title: Administrative Associate to the President’s Office Department: Executive Office Status: Non-Exempt Reports to: Chief of Staff Positions Reporting to this Position: None Location: Washington, DC, eligible for remote work up to 4 days a week. Travel Requirements: Up to 10% Union Position: No Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000 (effective April 1, 2024)
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate to the President’s Office who will provide administrative support to the Chief of Staff and overall support for the functioning and culture-building efforts of the President’s Office. This position includes frequent interfacing with the Executive Team, senior staff, and external partners, including on occasion board members. We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the President’s Office. The ideal candidate is creative, self-driven, organized and committed to centering racial justice and equity (RJE) in our work. The candidate must possess a high level of trust and integrity as they will handle confidential and sensitive information. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.
Responsibilities:
Administration
Assist the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed.
Support the Chief of Staff in the development and execution of weekly full-staff meetings including topic development, collection of weekly departmental updates, confirmation of presenters, coordination with interpreters, and preparing announcements of arriving and departing staff.
Provide logistical and in-person support for bi-annual executive team retreats, quarterly board meetings, and annual full staff retreat including: ordering and receiving food and supplies, preparing materials, coordinating the setting up and cleaning of physical space.
Provide logistical support for virtual and in-person meetings, and lead note-taking and disseminating follow-ups in several regularly occurring meetings, including confidential executive team and occasional board-related meetings.
Archive all department wide materials and documents and ensure files are retained consistent with organizational policy, including appropriate use of Google Drive and organizational network drive.
Contribute to the team with other projects and duties as assigned.
Travel up to 10% including staff retreats, meetings, occasional board meetings/retreats, conferences and professional development opportunities, as needed.
Conduct in-office responsibilities from LCV’s Washington D.C. office on average one day per week, including occasional in-person check-ins, meetings, and logistical support.
Team Culture
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work.
Support efforts to build community and foster enjoyment of in-person work for the DC office.
Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the President’s Office.
Budget/Finance Support
Work with the Chief of Staff to review and track the executive budget, including around any confidential issues. Track President’s Office spending for LCV and related entities by processing all incoming invoices.
Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Support the creation and tracking of contracts with consultants and other vendors, as needed, for the President’s Office.
Qualifications:
Work Experience: Required – At least 1 year of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Experience working on organizational culture and/or community building.
Skills: Required – Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and ability to foster community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred – Experience with Zoom and Google Suite.
Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with external partners and board members and must be able to exchange accurate information. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the President’s Office” in the subject line by February 27, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Job Summary
Hawkeye Community College’s Athletics program is looking for a Head Women’s Volleyball Coach to join their team.
Hawkeye Community College’s Volleyball program began in 2018 and has quickly become a nationally recognized program. The program has produced annual top 20 rankings in the NJCAA DII polls, with a height of #9 in the country. Competing within one of the most difficult conferences in the country, the program has consistently finished in the top of the ICCAC. With great student-athlete and program success, the athletic department is looking for the next head coach to take the program to even greater heights.
Our Head Volleyball Coach is responsible for the overall management and supervision of the volleyball program. Responsibilities include, but are not limited to: recruitment, development, and retention of student-athletes; budget management; scheduling; fundraising; academic monitoring; and supervision and evaluation of student-athletes and assistant coaches. Additionally, our Head Volleyball Coach is responsible for cultivating highly competitive programs within the NJCAA, Iowa Community College Athletic Conference (ICCAC), and Hawkeye Community College policies, procedures, and expectations. Needs of the department vary, the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 17 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball, men & women’s bowling, and men and women’s wrestling (new in 2024). The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable. For additional information, please visit our website at: Hawkeye Community College RedTail Athletics
Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following:
Responsibilities include the recruitment, development, academic monitoring and retention of student athletes.
Budget management, fundraising.
Arranges all scheduling and travel related tasks.
Manages and directs practice schedules, team supervision during competition, as well as travel, tournaments and other program events.
Assist the Athletic Administration in marketing and promotion of the volleyball program.
Promote positive public relations for the volleyball program.
Monitor student-athletes’ academic progress toward graduation at the college and assist with placement at four-year institutions.
Oversight of the maintenance and inventory of equipment and supplies.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s Degree or equivalent combination of education/experience.
Experience coaching volleyball at the Collegiate level.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Demonstrated knowledge and experience providing leadership for both players and coaches.
Demonstrated knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Three years’ experience working with college age athletes.
Three years’ experience NJCAA and ICCAC policies.
Three years’ experience in recruiting collegiate athletes at the NJCAA level.
Working Conditions
Requires skills for succeeding in an outdoor and office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is in a combination of indoor and outdoor environments. Outdoor environments may become susceptible to inclement weather conditions. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; personal and sick leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience. Anticipated hours will be flexible including evenings and weekends.
Salary will be commensurate with the candidate’s education and experience with a salary range starting at $37,500.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe your experience recruiting student athletes.
Share how you measure both academic success and competitive success.
Describe your experience creating a positive student-athlete experience.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Thursday, February 1, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jan 17, 2024
Full time
Job Summary
Hawkeye Community College’s Athletics program is looking for a Head Women’s Volleyball Coach to join their team.
Hawkeye Community College’s Volleyball program began in 2018 and has quickly become a nationally recognized program. The program has produced annual top 20 rankings in the NJCAA DII polls, with a height of #9 in the country. Competing within one of the most difficult conferences in the country, the program has consistently finished in the top of the ICCAC. With great student-athlete and program success, the athletic department is looking for the next head coach to take the program to even greater heights.
Our Head Volleyball Coach is responsible for the overall management and supervision of the volleyball program. Responsibilities include, but are not limited to: recruitment, development, and retention of student-athletes; budget management; scheduling; fundraising; academic monitoring; and supervision and evaluation of student-athletes and assistant coaches. Additionally, our Head Volleyball Coach is responsible for cultivating highly competitive programs within the NJCAA, Iowa Community College Athletic Conference (ICCAC), and Hawkeye Community College policies, procedures, and expectations. Needs of the department vary, the percent of time devoted to each part of the job will be governed by seasonal and immediate needs of the department.
In 2015, Hawkeye Community College launched its first ever intercollegiate sport program and has since accumulated 17 athletic programs to include: sports shooting, men & women’s soccer, men and women’s cross country, men & women’s track and field, men & women’s golf, women's volleyball, esports, competitive dance, women’s softball, men & women’s bowling, and men and women’s wrestling (new in 2024). The Hawkeye RedTail Athletic Programs compete within the Iowa Community College Athletic Conference (ICCAC) and the National Junior College Athletic Association (NJCAA) as Division II when applicable. For additional information, please visit our website at: Hawkeye Community College RedTail Athletics
Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following:
Responsibilities include the recruitment, development, academic monitoring and retention of student athletes.
Budget management, fundraising.
Arranges all scheduling and travel related tasks.
Manages and directs practice schedules, team supervision during competition, as well as travel, tournaments and other program events.
Assist the Athletic Administration in marketing and promotion of the volleyball program.
Promote positive public relations for the volleyball program.
Monitor student-athletes’ academic progress toward graduation at the college and assist with placement at four-year institutions.
Oversight of the maintenance and inventory of equipment and supplies.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s Degree or equivalent combination of education/experience.
Experience coaching volleyball at the Collegiate level.
CPR/First Aid certification required or ability to obtain within the first 3 months of employment.
Demonstrated knowledge and experience providing leadership for both players and coaches.
Demonstrated knowledge and experience of general admissions processes and procedures practiced by post-secondary education institutions
Strong commitment to high ethical standards and integrity.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer. Must be able to obtain additional endorsements as needed.
Demonstrated ability to work flexible hours to include evening and weekend hours.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
Three years’ experience working with college age athletes.
Three years’ experience NJCAA and ICCAC policies.
Three years’ experience in recruiting collegiate athletes at the NJCAA level.
Working Conditions
Requires skills for succeeding in an outdoor and office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is in a combination of indoor and outdoor environments. Outdoor environments may become susceptible to inclement weather conditions. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; personal and sick leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience. Anticipated hours will be flexible including evenings and weekends.
Salary will be commensurate with the candidate’s education and experience with a salary range starting at $37,500.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe your experience recruiting student athletes.
Share how you measure both academic success and competitive success.
Describe your experience creating a positive student-athlete experience.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Thursday, February 1, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Position: Education Manager
Reports To: Director of Education
Position Summary:
The Education Manager leads the Education Team in delivering education programs that are interesting, fun, and educational. They ensure that Aquarium guests, students, and teachers are inspired to explore, discover, and learn about Earth’s diverse ecosystems. The Education Manager is responsible for the creation and management of the Education Department’s programming including: on-site interpretation by Aquarium educators, daily programs offered to the general public, field trips, outreach programs, camps, and other youth, family, and community programs.
The Education Manager evaluates current education programs for impact, engagement, and results. This includes ensuring that programs achieve LLPA mission goals, comply with LLPA policy, increase guest engagement and satisfaction, stay within budget and that school programs are aligned with Utah Core Curriculum.
The Education Manager is responsible for interviewing, onboarding, training, mentoring, and evaluating the performance of Assistant Education Managers and Aquarium Educators.
The education manager works closely with the Director of Education, other LLPA Education Leadership, and all LLPA departments to further the mission of the aquarium throughout the state.
Qualifications :
Bachelor’s degree.
1 year of experience in team management.
Management experience in entertainment/hospitality venues (zoos, aquariums, theme parks).
1 year of experience in formal or informal science (or STEM) education for K-12, with demonstrated experience in program development and evaluation.
Animal handling experience.
Preferred Qualifications :
Bachelor’s degree in a science-related field.
Master’s degree.
3 + years of experience in team management and program development/evaluation.
3 + years of experience in formal or informal science (or STEM) education for K-12 preferred, with demonstrated experience in program development and evaluation.
Bilingual fluency, especially in Spanish/English.
National Association for Interpretation Certified Interpretive Guide status.
Critical Skills/Competencies:
Excellent oral and written communication skills.
Extreme attention to detail and organizational skills.
Capable of creative problem-solving in time-sensitive situations.
Ability to model outstanding work ethic and manage own schedule to include punctuality, dependability, and outstanding time management.
Ability to maintain a team environment based on trust, open communication, and team cohesion.
Excellent conflict resolution and interpersonal communication skills.
Strong computer software/multimedia skills including proficiency in all Microsoft Office applications.
Competency in collecting, organizing, and presenting diverse information about programs and staff.
Maintain a working knowledge of all current education programs.
Maintain a working knowledge of Utah state science standards and requirements.
Professional, helpful attitude and ability to work with a wide variety of people including professionals, children, families, and those with special needs.
Strong understanding of basic science principles and teaching methods.
Strong presenting skills for both formal and informal situations.
Essential Duties and Responsibilities:
Display an outstanding work ethic and model excellence in leadership through LLPAs Five-Keys.
Supervise, train and guide team members in the performance of daily duties, and in achieving department and organizational goals.
Oversee the creation of schedules, monitoring of hours, and preparation of payroll for the Education Team.
Provide the Education team with effective timely communication to ensure that all members understand the team’s objectives and work together to achieve them.
Ensure excellence in the Education Team’s presentation and thematic interpretation skills.
Provide support for Assistant Managers, Leads, and Educators
Evaluate the effectiveness of all education programs, presentations, camps and field trips by conducting comprehensive reviews, collecting data and identifying continuous improvement, opportunities based on best practices.
Work with the Director of Education to Initiate, develop, and oversee the creation of new educational content, programs, camps and interpretive outlines.
Collaborate with organizations outside of LLPA to create partnerships, expand program opportunities and enhance existing educational content.
Responsible for interviewing, onboarding, training, mentoring, and evaluating the performance of Assistant Education Managers and Aquarium Educators.
Conduct regular reviews, including 90-Day, annual and mid-year reviews for staff.
Provide leadership by fostering a cohesive, creative, and comfortable working environment.
Maintain a high-level of quality in staff performance through regular feedback including coaching and discipline when required.
Ensure program and project goals are met
Assist with the management of the safety and maintenance of outreach transportation fleet of vans.
Lead the outreach and field trip programs, including scheduling, planning and organizing trips to schools across Utah, processing receipts and expense reports, and field trips to LLPA.
Assist the Director of Education in creating budgets, annual strategic plans, and department goals.
Collaborate closely with other departments as assigned for project development and general operations.
Provide logistical support to all programs, camps, outreach, and field trips
Assist with seasonal and annual reports for all education department grants.
Attend professional development opportunities to improve education department capabilities.
Participate in fundraising, public relations and the promotion of the organization as needed.
Perform other duties as assigned by Director of Education.
Scope of Position:
Periodic weekend, evening, and overnight work is expected and some holidays
Out of state travel may be required.
Physical Demands of the Job:
Periods of standing and walking
Extended periods of sitting with data entry
Special Working Conditions:
Job will primarily be in an office environment
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Jan 04, 2024
Full time
Position: Education Manager
Reports To: Director of Education
Position Summary:
The Education Manager leads the Education Team in delivering education programs that are interesting, fun, and educational. They ensure that Aquarium guests, students, and teachers are inspired to explore, discover, and learn about Earth’s diverse ecosystems. The Education Manager is responsible for the creation and management of the Education Department’s programming including: on-site interpretation by Aquarium educators, daily programs offered to the general public, field trips, outreach programs, camps, and other youth, family, and community programs.
The Education Manager evaluates current education programs for impact, engagement, and results. This includes ensuring that programs achieve LLPA mission goals, comply with LLPA policy, increase guest engagement and satisfaction, stay within budget and that school programs are aligned with Utah Core Curriculum.
The Education Manager is responsible for interviewing, onboarding, training, mentoring, and evaluating the performance of Assistant Education Managers and Aquarium Educators.
The education manager works closely with the Director of Education, other LLPA Education Leadership, and all LLPA departments to further the mission of the aquarium throughout the state.
Qualifications :
Bachelor’s degree.
1 year of experience in team management.
Management experience in entertainment/hospitality venues (zoos, aquariums, theme parks).
1 year of experience in formal or informal science (or STEM) education for K-12, with demonstrated experience in program development and evaluation.
Animal handling experience.
Preferred Qualifications :
Bachelor’s degree in a science-related field.
Master’s degree.
3 + years of experience in team management and program development/evaluation.
3 + years of experience in formal or informal science (or STEM) education for K-12 preferred, with demonstrated experience in program development and evaluation.
Bilingual fluency, especially in Spanish/English.
National Association for Interpretation Certified Interpretive Guide status.
Critical Skills/Competencies:
Excellent oral and written communication skills.
Extreme attention to detail and organizational skills.
Capable of creative problem-solving in time-sensitive situations.
Ability to model outstanding work ethic and manage own schedule to include punctuality, dependability, and outstanding time management.
Ability to maintain a team environment based on trust, open communication, and team cohesion.
Excellent conflict resolution and interpersonal communication skills.
Strong computer software/multimedia skills including proficiency in all Microsoft Office applications.
Competency in collecting, organizing, and presenting diverse information about programs and staff.
Maintain a working knowledge of all current education programs.
Maintain a working knowledge of Utah state science standards and requirements.
Professional, helpful attitude and ability to work with a wide variety of people including professionals, children, families, and those with special needs.
Strong understanding of basic science principles and teaching methods.
Strong presenting skills for both formal and informal situations.
Essential Duties and Responsibilities:
Display an outstanding work ethic and model excellence in leadership through LLPAs Five-Keys.
Supervise, train and guide team members in the performance of daily duties, and in achieving department and organizational goals.
Oversee the creation of schedules, monitoring of hours, and preparation of payroll for the Education Team.
Provide the Education team with effective timely communication to ensure that all members understand the team’s objectives and work together to achieve them.
Ensure excellence in the Education Team’s presentation and thematic interpretation skills.
Provide support for Assistant Managers, Leads, and Educators
Evaluate the effectiveness of all education programs, presentations, camps and field trips by conducting comprehensive reviews, collecting data and identifying continuous improvement, opportunities based on best practices.
Work with the Director of Education to Initiate, develop, and oversee the creation of new educational content, programs, camps and interpretive outlines.
Collaborate with organizations outside of LLPA to create partnerships, expand program opportunities and enhance existing educational content.
Responsible for interviewing, onboarding, training, mentoring, and evaluating the performance of Assistant Education Managers and Aquarium Educators.
Conduct regular reviews, including 90-Day, annual and mid-year reviews for staff.
Provide leadership by fostering a cohesive, creative, and comfortable working environment.
Maintain a high-level of quality in staff performance through regular feedback including coaching and discipline when required.
Ensure program and project goals are met
Assist with the management of the safety and maintenance of outreach transportation fleet of vans.
Lead the outreach and field trip programs, including scheduling, planning and organizing trips to schools across Utah, processing receipts and expense reports, and field trips to LLPA.
Assist the Director of Education in creating budgets, annual strategic plans, and department goals.
Collaborate closely with other departments as assigned for project development and general operations.
Provide logistical support to all programs, camps, outreach, and field trips
Assist with seasonal and annual reports for all education department grants.
Attend professional development opportunities to improve education department capabilities.
Participate in fundraising, public relations and the promotion of the organization as needed.
Perform other duties as assigned by Director of Education.
Scope of Position:
Periodic weekend, evening, and overnight work is expected and some holidays
Out of state travel may be required.
Physical Demands of the Job:
Periods of standing and walking
Extended periods of sitting with data entry
Special Working Conditions:
Job will primarily be in an office environment
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Development Associate
REMOTE
OVERVIEW Civic Nation seeks a Development Associate to serve as a vital part of the Development & Corporate Partnerships Team. The Development Associate will play a key role in researching, prospecting, and providing administrative support around our Major Gifts and Executive outreach program. This role reports to the Deputy Director of Development and works in close partnership with other members of the team to support the goals of the Development & Corporate Partnerships team. The position requires strong research and writing skills, attention to detail, and the ability to multitask and execute in a fast-paced environment.
ABOUT THE DEVELOPMENT & CORPORATE PARTNERSHIPS DEPARTMENT The Development and Corporate Partnerships team is focused on building partnerships and raising the funds necessary for Civic Nation and its initiatives to carry out its ambitious plans. Through a variety of tools and resources, the Development team engages in conversation and raises funds from foundations, individuals, and corporations to support our ongoing efforts. The Corporate Partnerships team is responsible for developing impact-generating partnerships and supporting fundraising efforts through corporate partnerships. This team is crucial to not only the success of the organization, but also to the larger culture shift of how business and philanthropy can use their influence for good.
ABOUT CIVIC NATION Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote.
YOUR IMPACT
Support the Deputy Director of Development in the day-to-day operations of Civic Nation’s prospecting and donor outreach efforts for the development department.
Conduct background research on potential fundraising prospects on a weekly basis and work with the Deputy Director of Development to identify new funding opportunities.
Create memos for prospective donor meetings and events.
Track outreach, action items, and research across internal development team trackers and tools.
Help create marketing materials and write proposals for prospective funders.
Work with Civic Nation staff on quality assurance and proofreading external materials.
Provide key administrative and organizational support to the Development Department on various tasks like note-taking, scheduling, and special event support.
Other reasonable & relevant duties as assigned.
YOUR EXPERIENCE
2+ years of experience in a development or administrative position, preferably in a research or assistant capacity in nonprofit and/or political environments.
Experience with donor research, prospecting, outreach, and communications.
Proficiency in Google Suite.
Ability to organize, prioritize, and carry out responsibilities in a timely manner.
Demonstrated experience balancing multiple projects on tight deadlines.
Prior experience with donor management software such as NGP is a plus.
YOUR COMPETENCIES
Excellent interpersonal skills
Comfortability in independent project work and frequent fluctuations in workload.
Strong writing and proofreading skills.
Excellent organizational and time management skills, with an ability to manage multiple projects at once.
Successful at staying organized in a remote working environment.
Outstanding attention to detail.
Strong teamwork, critical thinking, multi-tasking, and problem-solving skills.
Personal and professional commitment to promoting and investing in cross-cultural skills and awareness related to individuals from broad backgrounds, races, ethnicities, religions, genders, sexual orientations, gender identity, and disability.
SALARY & BENEFITS The Washington, DC-based salary range for this position is $50,000 - $60,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
PROCESS TIMELINE Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):
January 9 - January 23: First-Round Interviews
January 24 - January 31: Second Round Interviews
February 1 - February 7: Final Interviews
February 13 - Hiring Decision
All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY To apply, submit a cover letter and resume here. The cover letter, addressed to Britt Magnan-Callaway, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until January 16.
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Dec 19, 2023
Full time
Development Associate
REMOTE
OVERVIEW Civic Nation seeks a Development Associate to serve as a vital part of the Development & Corporate Partnerships Team. The Development Associate will play a key role in researching, prospecting, and providing administrative support around our Major Gifts and Executive outreach program. This role reports to the Deputy Director of Development and works in close partnership with other members of the team to support the goals of the Development & Corporate Partnerships team. The position requires strong research and writing skills, attention to detail, and the ability to multitask and execute in a fast-paced environment.
ABOUT THE DEVELOPMENT & CORPORATE PARTNERSHIPS DEPARTMENT The Development and Corporate Partnerships team is focused on building partnerships and raising the funds necessary for Civic Nation and its initiatives to carry out its ambitious plans. Through a variety of tools and resources, the Development team engages in conversation and raises funds from foundations, individuals, and corporations to support our ongoing efforts. The Corporate Partnerships team is responsible for developing impact-generating partnerships and supporting fundraising efforts through corporate partnerships. This team is crucial to not only the success of the organization, but also to the larger culture shift of how business and philanthropy can use their influence for good.
ABOUT CIVIC NATION Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote.
YOUR IMPACT
Support the Deputy Director of Development in the day-to-day operations of Civic Nation’s prospecting and donor outreach efforts for the development department.
Conduct background research on potential fundraising prospects on a weekly basis and work with the Deputy Director of Development to identify new funding opportunities.
Create memos for prospective donor meetings and events.
Track outreach, action items, and research across internal development team trackers and tools.
Help create marketing materials and write proposals for prospective funders.
Work with Civic Nation staff on quality assurance and proofreading external materials.
Provide key administrative and organizational support to the Development Department on various tasks like note-taking, scheduling, and special event support.
Other reasonable & relevant duties as assigned.
YOUR EXPERIENCE
2+ years of experience in a development or administrative position, preferably in a research or assistant capacity in nonprofit and/or political environments.
Experience with donor research, prospecting, outreach, and communications.
Proficiency in Google Suite.
Ability to organize, prioritize, and carry out responsibilities in a timely manner.
Demonstrated experience balancing multiple projects on tight deadlines.
Prior experience with donor management software such as NGP is a plus.
YOUR COMPETENCIES
Excellent interpersonal skills
Comfortability in independent project work and frequent fluctuations in workload.
Strong writing and proofreading skills.
Excellent organizational and time management skills, with an ability to manage multiple projects at once.
Successful at staying organized in a remote working environment.
Outstanding attention to detail.
Strong teamwork, critical thinking, multi-tasking, and problem-solving skills.
Personal and professional commitment to promoting and investing in cross-cultural skills and awareness related to individuals from broad backgrounds, races, ethnicities, religions, genders, sexual orientations, gender identity, and disability.
SALARY & BENEFITS The Washington, DC-based salary range for this position is $50,000 - $60,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
PROCESS TIMELINE Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):
January 9 - January 23: First-Round Interviews
January 24 - January 31: Second Round Interviews
February 1 - February 7: Final Interviews
February 13 - Hiring Decision
All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY To apply, submit a cover letter and resume here. The cover letter, addressed to Britt Magnan-Callaway, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until January 16.
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Performs a broad range of administrative support for several attorneys in the Litigation department with a focus in Intellectual Property. Assists attorney(s) with duties including but not limited to, maintenance of marketing contacts, document production, electronic filing, written correspondence, and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in person. Organizes and maintains all files relating to practice and administrative matters in accordance to attorney preferences.
Job Functions:
Maintains attorney(s) calendar and contact lists as Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software.
Provides general secretarial support to assigned attorney(s), which may include typing and drafting documents, liaising with marketing/client accounting departments, answering phones, scheduling appointments, calendar management, expense processing, and opening and distributing Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
Prepares legal documents, correspondence, memos, letters, reports and power point presentations. Assists with drafting and preparing documents and mailings. Establishes and maintains files and enters data into a case management Assists in preparing written and oral presentations. Organizes, summarizes and indexes documents. Sends and retrieves documents from Record Center as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
Submits attorney time via the 3E billing system. Reviews, revises, and disseminates monthly client billing statements; serves as liaison between billing department and direct report attorneys (primarily, one equity partner) re: all billing matters.
Deals with routine inquires for both internal and external contacts; refers calls to other contacts as needed and transcribes voicemail Utilizes strong communication skills, both written and verbal, to ensure information is obtained and relayed in a professional manner. Maintains a courteous and service driven demeanor at all times. High emotional intelligence required.
Coordinates all business related travel arrangements for direct report
Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure and law firm document Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
Ensures a high level of service when interacting with clients, opposing counsel and other related internal and external Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.
Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job Records, edits, and submits timesheets through Carpe Diem software to the time and billing system.
Willingness to learn intellectual property terminology and intellectual property-specific tasks to assist practice group members on an ongoing basis.
Supports team work not only within the practice area but also in the Firm as a Assists others with questions, projects and basic task work consistently. Takes the initiative to orient new employees, secretaries and associates regarding Firm processes and procedures.
Takes initiative to build on existing skills through both self-directed development as well as Firm sponsored training Shows willingness to share knowledge or specialty with others in the Firm.
Performs other duties and responsibilities as needed.
Essential Competencies:
Works proactively with others to support efforts within a department or function of the Firm.
Organizes and prioritizes assignments and contributes to the department’s ability to meet or exceed goals and standards.
Maintains current knowledge of trends and developments affecting the area of specialization.
Uses innovative thinking and exercises sound judgment to achieve results.
Qualifications:
Minimum High School Diploma, college degree preferred.
5 years of legal assistant experience (preferably) supporting litigators in the Intellectual Property Practice.
Excellent computer skills and proficiency with word processing, spreadsheet, Internet, presentation and time and billing Professional experience with, PACER, 3E, Outlook, MSWord (specifically in Power Point).
Demonstrated ability to balance customer service while delivering high results and productivity.
Effective oral and writing communication skills with strong knowledge of grammar, spelling, punctuation and legal terminology.
Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles.
Openness to change pace quickly while maintaining strong organization and attention to detail.
Team player and the willingness to support others and take on additional responsibilities as needed.
Ability to lift boxes and move files as needed.
Physical Requirements:
Must have minimal physical Position requires standing, walking, reaching, and lifting files and other office related documents or materials of up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machines.
Must have the ability to communicate clearly and to read and follow detailed instructions
Must have the ability to prepare assorted documents and other related tasks.
Must have the ability to work in stressful conditions under time deadlines.
Dec 19, 2023
Full time
Performs a broad range of administrative support for several attorneys in the Litigation department with a focus in Intellectual Property. Assists attorney(s) with duties including but not limited to, maintenance of marketing contacts, document production, electronic filing, written correspondence, and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in person. Organizes and maintains all files relating to practice and administrative matters in accordance to attorney preferences.
Job Functions:
Maintains attorney(s) calendar and contact lists as Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software.
Provides general secretarial support to assigned attorney(s), which may include typing and drafting documents, liaising with marketing/client accounting departments, answering phones, scheduling appointments, calendar management, expense processing, and opening and distributing Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
Prepares legal documents, correspondence, memos, letters, reports and power point presentations. Assists with drafting and preparing documents and mailings. Establishes and maintains files and enters data into a case management Assists in preparing written and oral presentations. Organizes, summarizes and indexes documents. Sends and retrieves documents from Record Center as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
Submits attorney time via the 3E billing system. Reviews, revises, and disseminates monthly client billing statements; serves as liaison between billing department and direct report attorneys (primarily, one equity partner) re: all billing matters.
Deals with routine inquires for both internal and external contacts; refers calls to other contacts as needed and transcribes voicemail Utilizes strong communication skills, both written and verbal, to ensure information is obtained and relayed in a professional manner. Maintains a courteous and service driven demeanor at all times. High emotional intelligence required.
Coordinates all business related travel arrangements for direct report
Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure and law firm document Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
Ensures a high level of service when interacting with clients, opposing counsel and other related internal and external Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.
Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job Records, edits, and submits timesheets through Carpe Diem software to the time and billing system.
Willingness to learn intellectual property terminology and intellectual property-specific tasks to assist practice group members on an ongoing basis.
Supports team work not only within the practice area but also in the Firm as a Assists others with questions, projects and basic task work consistently. Takes the initiative to orient new employees, secretaries and associates regarding Firm processes and procedures.
Takes initiative to build on existing skills through both self-directed development as well as Firm sponsored training Shows willingness to share knowledge or specialty with others in the Firm.
Performs other duties and responsibilities as needed.
Essential Competencies:
Works proactively with others to support efforts within a department or function of the Firm.
Organizes and prioritizes assignments and contributes to the department’s ability to meet or exceed goals and standards.
Maintains current knowledge of trends and developments affecting the area of specialization.
Uses innovative thinking and exercises sound judgment to achieve results.
Qualifications:
Minimum High School Diploma, college degree preferred.
5 years of legal assistant experience (preferably) supporting litigators in the Intellectual Property Practice.
Excellent computer skills and proficiency with word processing, spreadsheet, Internet, presentation and time and billing Professional experience with, PACER, 3E, Outlook, MSWord (specifically in Power Point).
Demonstrated ability to balance customer service while delivering high results and productivity.
Effective oral and writing communication skills with strong knowledge of grammar, spelling, punctuation and legal terminology.
Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles.
Openness to change pace quickly while maintaining strong organization and attention to detail.
Team player and the willingness to support others and take on additional responsibilities as needed.
Ability to lift boxes and move files as needed.
Physical Requirements:
Must have minimal physical Position requires standing, walking, reaching, and lifting files and other office related documents or materials of up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machines.
Must have the ability to communicate clearly and to read and follow detailed instructions
Must have the ability to prepare assorted documents and other related tasks.
Must have the ability to work in stressful conditions under time deadlines.