The College of Charleston
Charleston, South Carolina
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Biology
Job Purpose
The Administrative Assistant works collaboratively to perform administrative, financial, records management, and student services functions for the Biology Department and Environmental and Sustainability Studies Program.
Minimum Requirements
High school diploma and at least 4 years experience in administrative and financial functions. Experience working in a higher education environment is desirable. A bachelors degree may be substituted for work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general accounting and fiscal management principles; Experience with computer applications including Word and Excel; must have good organizational skills and be able to prioritize and coordinate a variety of management and administrative functions, with competing deadlines, in a timely manner; Must have good interpersonal, written and oral communication skills; Experience with Banner is desirable; Knowledge of state and federal purchasing policies is desirable;experience creating or maintaining web content is desirable
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$38,362 - $44,621
Posting Date
04/29/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024067
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15403
Job Duties
Job Duties
Activity
1. Works collaboratively with the Biology Department Business Manager and Environmental and Sustainability Studies Program Coordinator to execute business-related duties. Assists with routine fiscal administration, pCard usage, purchasing, and accounts payable. Uses Banner, eProcure and an accounting database (currently, QuickBooks) to enter detailed financial transactions for several fiscal accounts and subaccounts. Enters and receives purchase orders, tracks orders and vendor open balances, communicates with vendors and informs faculty/staff of order status, retrieves and processes invoices and payments, and submits invoices to the Controller’s Office for payment. Understands current travel policies, assists faculty, staff, students, and visitors with travel authorizations and reimbursements, submits all necessary travel documentation for approvals and/or processing, and enters travel transactions into a database. Prepares ad hoc reports as needed. Researches and assigns subaccounts to monthly Banner journal entries then enters transactions into database (currently, QuickBooks). Serves as a pCard liaison. 30% ( ENSS 2%, BIOL 28%)
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Works collaboratively with the Biology Student Services Operations Manager and under the direction of the Biology Department Chair and Environmental and Sustainability Studies Program Coordinator in course scheduling, student registrations, assignment of attributes, and maintenance of course capacities. Maintains websites and HUB sites. Manages social media accounts. Develops marketing and tabling materials for recruiting events. Sends communications to students regarding events and opportunities. Collects and files syllabi, CVs, and assessment materials for the Environmental and Sustainability Studies Program. Assists with events and reports for the Environmental and Sustainability Studies Program. 50%. ( ENSS : 45%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
50
Activity
3. Serves as primary office receptionist. In this capacity, greets walk-in visitors, responds to routine inquiries, handles incoming correspondence, phone calls, and email, redirects as needed for programs in the Biology Department and the Environmental and Sustainability Studies Program. Responsible for purchasing and maintaining office supplies, handles accounts/service calls for copy machines and shredding services. Arranges inbound and outbound shipments for faculty using Optifreight. Submits term Teaching Efforts (TEs) and tracks approval of TEs for Biology and Environmental and Sustainability Studies. Submit student worker contracts. 10% ( ENSS : 2%, BIOL 8%)
Essential or Marginal
Essential
Percent of Time
10
Activity
4. Coordinates activities associated with searches and recruitment of new faculty including correspondence, acknowledgements, placement of advertisements, etc. Compiles and maintains candidate files and coordinates interview schedules. Arranges travel accommodations and lodging reservations for job candidate interviews as well as other visiting faculty. Submits meal reimbursements. 5% ( ENSS : 1%, BIOL 4%)
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Assists Central Stores with verification and tagging of office and other capital equipment, assists Central Stores with annual inventory inspections, prepares and maintains inventory control forms for transfer or surplus of inventory items, files department lists of all capital equipment inventory as received from Central Stores. 5% ( ENSS : 0%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
5
Apr 29, 2024
Full time
Administrative Assistant
Posting Details
POSTING INFORMATION
Internal Title
Administrative Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Biology
Job Purpose
The Administrative Assistant works collaboratively to perform administrative, financial, records management, and student services functions for the Biology Department and Environmental and Sustainability Studies Program.
Minimum Requirements
High school diploma and at least 4 years experience in administrative and financial functions. Experience working in a higher education environment is desirable. A bachelors degree may be substituted for work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of general accounting and fiscal management principles; Experience with computer applications including Word and Excel; must have good organizational skills and be able to prioritize and coordinate a variety of management and administrative functions, with competing deadlines, in a timely manner; Must have good interpersonal, written and oral communication skills; Experience with Banner is desirable; Knowledge of state and federal purchasing policies is desirable;experience creating or maintaining web content is desirable
Additional Comments Regarding Position
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$38,362 - $44,621
Posting Date
04/29/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024067
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15403
Job Duties
Job Duties
Activity
1. Works collaboratively with the Biology Department Business Manager and Environmental and Sustainability Studies Program Coordinator to execute business-related duties. Assists with routine fiscal administration, pCard usage, purchasing, and accounts payable. Uses Banner, eProcure and an accounting database (currently, QuickBooks) to enter detailed financial transactions for several fiscal accounts and subaccounts. Enters and receives purchase orders, tracks orders and vendor open balances, communicates with vendors and informs faculty/staff of order status, retrieves and processes invoices and payments, and submits invoices to the Controller’s Office for payment. Understands current travel policies, assists faculty, staff, students, and visitors with travel authorizations and reimbursements, submits all necessary travel documentation for approvals and/or processing, and enters travel transactions into a database. Prepares ad hoc reports as needed. Researches and assigns subaccounts to monthly Banner journal entries then enters transactions into database (currently, QuickBooks). Serves as a pCard liaison. 30% ( ENSS 2%, BIOL 28%)
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Works collaboratively with the Biology Student Services Operations Manager and under the direction of the Biology Department Chair and Environmental and Sustainability Studies Program Coordinator in course scheduling, student registrations, assignment of attributes, and maintenance of course capacities. Maintains websites and HUB sites. Manages social media accounts. Develops marketing and tabling materials for recruiting events. Sends communications to students regarding events and opportunities. Collects and files syllabi, CVs, and assessment materials for the Environmental and Sustainability Studies Program. Assists with events and reports for the Environmental and Sustainability Studies Program. 50%. ( ENSS : 45%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
50
Activity
3. Serves as primary office receptionist. In this capacity, greets walk-in visitors, responds to routine inquiries, handles incoming correspondence, phone calls, and email, redirects as needed for programs in the Biology Department and the Environmental and Sustainability Studies Program. Responsible for purchasing and maintaining office supplies, handles accounts/service calls for copy machines and shredding services. Arranges inbound and outbound shipments for faculty using Optifreight. Submits term Teaching Efforts (TEs) and tracks approval of TEs for Biology and Environmental and Sustainability Studies. Submit student worker contracts. 10% ( ENSS : 2%, BIOL 8%)
Essential or Marginal
Essential
Percent of Time
10
Activity
4. Coordinates activities associated with searches and recruitment of new faculty including correspondence, acknowledgements, placement of advertisements, etc. Compiles and maintains candidate files and coordinates interview schedules. Arranges travel accommodations and lodging reservations for job candidate interviews as well as other visiting faculty. Submits meal reimbursements. 5% ( ENSS : 1%, BIOL 4%)
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Assists Central Stores with verification and tagging of office and other capital equipment, assists Central Stores with annual inventory inspections, prepares and maintains inventory control forms for transfer or surplus of inventory items, files department lists of all capital equipment inventory as received from Central Stores. 5% ( ENSS : 0%, BIOL 5%)
Essential or Marginal
Essential
Percent of Time
5
Are you a visionary leader with a passion for operational excellence in healthcare? Join us as the Director of Operations, Clinical Care (DOCC) and become an integral part of our journey towards redefining healthcare delivery. Sonoran University is a dynamic hub of innovation, education, and community impact. As a premier non-profit health sciences university, we are dedicated to training the next generation of naturopathic physicians, nutritionists, and mental health professionals while making a tangible difference in the lives of our patients and our community.
In addition to offering the highest quality education to the next generation of health professionals, Sonoran University sees over 10,000 patient visits annually at our two clinics on our Tempe campus – the Sonoran University Medical Center and the Neil Riordan Center for Regenerative Medicine. Complementing both the academic and clinical offerings, Sonoran University also boasts a natural pharmacy (Medicinary), on-site laboratory, IV suite, and is home to the Ric Scalzo Institute for Botanical Research. Sonoran University furthers its mission via the Sage Foundation, which funds the operations of several off-site community clinics that provide healthcare to the uninsured and underserved in the Phoenix metropolitan area. As a seasoned operations leader, you will drive transformative changes in our clinics, ensuring seamless operations, unparalleled patient experiences, and sustainable growth.
Summary:
Reporting to the Vice President for Academic Affairs, the Director of Operations, Clinical Care (DOCC) must be a proven successful clinic operations leader, a highly organized information analyst, advocate, and team leader. This valuable team member is responsible for implementation and management of the Medical Center, Medical Center Laboratory, IV Suite, and Neil Riordan Center business operating procedures and regulations, ensuring evidence-based best practices are established and followed, assuring full compliance of all regulations regarding patient, employee, and student safety, engaging marketing efforts to increase patient volume and enhance brand positioning, and assuring established financial KPIs are achieved. Alongside the Chief Medical Officer and the Associate Dean for Naturopathic Clinical Education, the DOCC will engage in continuous improvement efforts and establishing and supporting programs that drive community access to Sonoran’s healthcare services. Reporting to the DOCC is the Sr. Practice Manager and her staff of Patient Service Representatives, Medical Assistants, and Lab Technicians.
This position requires 100% onsite attendance.
The Director of Operations, Clinical Care will:
Spearhead strategic initiatives to optimize clinic operations driving revenue growth, cost containment and expense reduction, and enhanced patient access.
Champion a culture of excellence and continuous improvement as a member of the Clinic Leadership Team, elevating clinical care, clinical education, and outcomes focused research.
Implement innovative business practices across the Medical Center, Laboratory, IV Suite, Neil Riordan Center, and community clinics setting the gold standard for evidence-based outpatient clinical care.
Forge meaningful community partnerships and referral networks; Support marketing campaigns to expand our reach, attract new patients, and reinforce Sonoran University's brand position of healthcare excellence.
Build consumer confidence by ensuring transparent and consistent pricing, consistent quality of care, efficient and effective clinic operations, respectful humanistic service, the highest degree of professionalism, ease of patient scheduling and financial counseling, cleanliness, and work with the CMO and academic deans to ensure student and clinician competence.
Monitor key financial performance indicators with a keen eye for opportunity, devising and executing plans to drive efficiency and profitability.
Ensure compliance with accreditation and regulatory standards (e.g., DHS, DEA, HIPAA, OSHA) and perform all necessary reviews, audits, education, and training affecting clinical operations/patient services.
Cultivate a diverse and empowered workforce, providing mentorship, training, and growth opportunities for our dedicated team members.
Coordinate with the Chief Financial Officer, insurance providers, and legal counsel regarding contractual negotiating efforts with health plan payors, managed care entities, third party administrators, and direct contracting opportunities.
Establish and maintain appropriate staffing and budget to support operations, practitioners, clinical faculty, and student clinical education training schedules. The successful candidate will have:
-Bachelor’s degree from an accredited college or university in Healthcare Administration, Accounting with a healthcare emphasis, Nursing Management, or related healthcare/business discipline. Master’s in Healthcare Administration, Business Administration, or related field preferred.
-A minimum of 5 years of progressive leadership in healthcare operations, preferably in a multi-specialty group practice or medical center setting.
-A track record of success in driving business development initiatives, process improvement strategies, and patient retention programs.
-Strong analytical skills and proficiency in healthcare management software (EHR systems) and data analysis tools.
-Excellent interpersonal skills with a desire to build collaborative relationships across departments and within the community.
Working Environment
Activities are generally performed in an environmentally controlled office setting subject to extensive periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling of up to 25 pounds. Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Communicate to perform essential functions.
Workplace Values
At Sonoran University, we support work-life balance as evidenced by our emphasis on wellness initiatives. Additionally, our Vacation and Sick time off policies are highly competitive in the Higher Ed community.
Background/Screening
All candidates offered a position at Sonoran University undergo a background and drug screen prior to hire. All employees must show documentation of required vaccinations including MMR, TB, Hepatitis B, as per Sonoran University and Medical Center policies, prior to the first day of work (unless religious or medical exemption is on file). Employment is contingent upon satisfactory outcome of all screens required of this position.
Sonoran University is an Equal Opportunity Employer committed to a diverse and inclusive workforce! We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.
Sonoran University is a Smoke-Free campus.
Apr 18, 2024
Full time
Are you a visionary leader with a passion for operational excellence in healthcare? Join us as the Director of Operations, Clinical Care (DOCC) and become an integral part of our journey towards redefining healthcare delivery. Sonoran University is a dynamic hub of innovation, education, and community impact. As a premier non-profit health sciences university, we are dedicated to training the next generation of naturopathic physicians, nutritionists, and mental health professionals while making a tangible difference in the lives of our patients and our community.
In addition to offering the highest quality education to the next generation of health professionals, Sonoran University sees over 10,000 patient visits annually at our two clinics on our Tempe campus – the Sonoran University Medical Center and the Neil Riordan Center for Regenerative Medicine. Complementing both the academic and clinical offerings, Sonoran University also boasts a natural pharmacy (Medicinary), on-site laboratory, IV suite, and is home to the Ric Scalzo Institute for Botanical Research. Sonoran University furthers its mission via the Sage Foundation, which funds the operations of several off-site community clinics that provide healthcare to the uninsured and underserved in the Phoenix metropolitan area. As a seasoned operations leader, you will drive transformative changes in our clinics, ensuring seamless operations, unparalleled patient experiences, and sustainable growth.
Summary:
Reporting to the Vice President for Academic Affairs, the Director of Operations, Clinical Care (DOCC) must be a proven successful clinic operations leader, a highly organized information analyst, advocate, and team leader. This valuable team member is responsible for implementation and management of the Medical Center, Medical Center Laboratory, IV Suite, and Neil Riordan Center business operating procedures and regulations, ensuring evidence-based best practices are established and followed, assuring full compliance of all regulations regarding patient, employee, and student safety, engaging marketing efforts to increase patient volume and enhance brand positioning, and assuring established financial KPIs are achieved. Alongside the Chief Medical Officer and the Associate Dean for Naturopathic Clinical Education, the DOCC will engage in continuous improvement efforts and establishing and supporting programs that drive community access to Sonoran’s healthcare services. Reporting to the DOCC is the Sr. Practice Manager and her staff of Patient Service Representatives, Medical Assistants, and Lab Technicians.
This position requires 100% onsite attendance.
The Director of Operations, Clinical Care will:
Spearhead strategic initiatives to optimize clinic operations driving revenue growth, cost containment and expense reduction, and enhanced patient access.
Champion a culture of excellence and continuous improvement as a member of the Clinic Leadership Team, elevating clinical care, clinical education, and outcomes focused research.
Implement innovative business practices across the Medical Center, Laboratory, IV Suite, Neil Riordan Center, and community clinics setting the gold standard for evidence-based outpatient clinical care.
Forge meaningful community partnerships and referral networks; Support marketing campaigns to expand our reach, attract new patients, and reinforce Sonoran University's brand position of healthcare excellence.
Build consumer confidence by ensuring transparent and consistent pricing, consistent quality of care, efficient and effective clinic operations, respectful humanistic service, the highest degree of professionalism, ease of patient scheduling and financial counseling, cleanliness, and work with the CMO and academic deans to ensure student and clinician competence.
Monitor key financial performance indicators with a keen eye for opportunity, devising and executing plans to drive efficiency and profitability.
Ensure compliance with accreditation and regulatory standards (e.g., DHS, DEA, HIPAA, OSHA) and perform all necessary reviews, audits, education, and training affecting clinical operations/patient services.
Cultivate a diverse and empowered workforce, providing mentorship, training, and growth opportunities for our dedicated team members.
Coordinate with the Chief Financial Officer, insurance providers, and legal counsel regarding contractual negotiating efforts with health plan payors, managed care entities, third party administrators, and direct contracting opportunities.
Establish and maintain appropriate staffing and budget to support operations, practitioners, clinical faculty, and student clinical education training schedules. The successful candidate will have:
-Bachelor’s degree from an accredited college or university in Healthcare Administration, Accounting with a healthcare emphasis, Nursing Management, or related healthcare/business discipline. Master’s in Healthcare Administration, Business Administration, or related field preferred.
-A minimum of 5 years of progressive leadership in healthcare operations, preferably in a multi-specialty group practice or medical center setting.
-A track record of success in driving business development initiatives, process improvement strategies, and patient retention programs.
-Strong analytical skills and proficiency in healthcare management software (EHR systems) and data analysis tools.
-Excellent interpersonal skills with a desire to build collaborative relationships across departments and within the community.
Working Environment
Activities are generally performed in an environmentally controlled office setting subject to extensive periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling of up to 25 pounds. Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Communicate to perform essential functions.
Workplace Values
At Sonoran University, we support work-life balance as evidenced by our emphasis on wellness initiatives. Additionally, our Vacation and Sick time off policies are highly competitive in the Higher Ed community.
Background/Screening
All candidates offered a position at Sonoran University undergo a background and drug screen prior to hire. All employees must show documentation of required vaccinations including MMR, TB, Hepatitis B, as per Sonoran University and Medical Center policies, prior to the first day of work (unless religious or medical exemption is on file). Employment is contingent upon satisfactory outcome of all screens required of this position.
Sonoran University is an Equal Opportunity Employer committed to a diverse and inclusive workforce! We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.
Sonoran University is a Smoke-Free campus.
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Mar 28, 2024
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary DOQ + Full-Time County Benefits .
The James City Service Authority seeks an individual to perform responsible work assisting new and existing customers in JCSA’s water/sewer connection and billing/payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Classification Title Salary Range Salary
Utility Account Representative I Grade 10 $39,968 / yr or higher DOQ
Utility Account Representative II Grade 11 $42,734 / yr or higher DOQ
Utility Account Representative III Grade 13 $48,903 / yr or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by JCSA/Hampton Roads Utility Billing Service (HRUBS); interprets and updates information from a variety of databases and other local utilities; operates, gathers data, and monitors asset management and work order system and Geographic Information System (GIS) software programs.
Calculates and processes payments for water/sewer tap fees on new construction by researching premise using JCSA Geographic Information System (GIS) and James City County Real Estate plats; issues receipts for payments and maintains a cash drawer to include preparing and verifying bank deposits.
Researches and resolves problems using in-depth knowledge of JCSA operations and independent judgment; negotiates payment extensions or arrangements with customers; and initiates non-payment cut-offs or meter removal for broken payment plans; performs and completes analytical review of customer accounts for leak adjustments; obtains and analyzes water meter data logs to assist customer concerns related to high usage and troubleshoot potential leaks.
Responds to emergency and non-emergency service related phone calls, e-mails, and work orders from staff and inquiries from the public requiring interpretation, data research, and independent judgment in determining the appropriate response; explains policies and procedures to customers; evaluates calls for service to determine cause of problem; and dispatches appropriate crew or technician. Coordinates water meter readings with JCSA Operations staff; initiates work orders for new or terminated service, water flow checks, meter leaks, water quality and related work, communicating results as needed either verbally or in writing with customers.
Administers JCSA Grinder Pump Maintenance Agreement program; determines potential customer eligibility, coordinates and schedules inspections by Operations field staff, issues denial letters and ensures accuracy of billing related to associated fees.
Tracks JCSA loan and connection fee payments; generates related reports, invoices and payment vouchers; initiates collection process on delinquent accounts; processes deposits and assigns appropriate general ledger account code.
(Utility Account Representative III) Determines eligibility of delinquent accounts for Commonwealth’s Debt Set Off Program and processes eligible accounts using online Virginia Department of Taxation system; places and releases property liens for eligible delinquent accounts; processes delinquent accounts through bankruptcy procedures in accordance with applicable laws.
Performs other duties as assigned.
Requirements:
Any combination of education and experience equivalent to a high school diploma, preferably supplemented by college level courses in accounting or business management; and, some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess reliable transportation to work site(s).
Knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and, standard office procedures, practices, and equipment; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, including Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other county employees and the public; establish and maintain complex records; research, assemble, and organize data and prepare reports and correspondence; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with minimal supervision; and resolve problems and complaints to deliver a high level of customer service.
Accepting applications until 11:59 p.m. on Sunday, March 31, 2024 . Cover letters and resumes may also be attached, but a fully completed application is required in order for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jcsava.gov .
Mar 15, 2024
Full time
Salary DOQ + Full-Time County Benefits .
The James City Service Authority seeks an individual to perform responsible work assisting new and existing customers in JCSA’s water/sewer connection and billing/payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Classification Title Salary Range Salary
Utility Account Representative I Grade 10 $39,968 / yr or higher DOQ
Utility Account Representative II Grade 11 $42,734 / yr or higher DOQ
Utility Account Representative III Grade 13 $48,903 / yr or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by JCSA/Hampton Roads Utility Billing Service (HRUBS); interprets and updates information from a variety of databases and other local utilities; operates, gathers data, and monitors asset management and work order system and Geographic Information System (GIS) software programs.
Calculates and processes payments for water/sewer tap fees on new construction by researching premise using JCSA Geographic Information System (GIS) and James City County Real Estate plats; issues receipts for payments and maintains a cash drawer to include preparing and verifying bank deposits.
Researches and resolves problems using in-depth knowledge of JCSA operations and independent judgment; negotiates payment extensions or arrangements with customers; and initiates non-payment cut-offs or meter removal for broken payment plans; performs and completes analytical review of customer accounts for leak adjustments; obtains and analyzes water meter data logs to assist customer concerns related to high usage and troubleshoot potential leaks.
Responds to emergency and non-emergency service related phone calls, e-mails, and work orders from staff and inquiries from the public requiring interpretation, data research, and independent judgment in determining the appropriate response; explains policies and procedures to customers; evaluates calls for service to determine cause of problem; and dispatches appropriate crew or technician. Coordinates water meter readings with JCSA Operations staff; initiates work orders for new or terminated service, water flow checks, meter leaks, water quality and related work, communicating results as needed either verbally or in writing with customers.
Administers JCSA Grinder Pump Maintenance Agreement program; determines potential customer eligibility, coordinates and schedules inspections by Operations field staff, issues denial letters and ensures accuracy of billing related to associated fees.
Tracks JCSA loan and connection fee payments; generates related reports, invoices and payment vouchers; initiates collection process on delinquent accounts; processes deposits and assigns appropriate general ledger account code.
(Utility Account Representative III) Determines eligibility of delinquent accounts for Commonwealth’s Debt Set Off Program and processes eligible accounts using online Virginia Department of Taxation system; places and releases property liens for eligible delinquent accounts; processes delinquent accounts through bankruptcy procedures in accordance with applicable laws.
Performs other duties as assigned.
Requirements:
Any combination of education and experience equivalent to a high school diploma, preferably supplemented by college level courses in accounting or business management; and, some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess reliable transportation to work site(s).
Knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and, standard office procedures, practices, and equipment; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, including Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other county employees and the public; establish and maintain complex records; research, assemble, and organize data and prepare reports and correspondence; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with minimal supervision; and resolve problems and complaints to deliver a high level of customer service.
Accepting applications until 11:59 p.m. on Sunday, March 31, 2024 . Cover letters and resumes may also be attached, but a fully completed application is required in order for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jcsava.gov .
Are you ready to be a crucial part of our Sales Department's success story? We're looking for a dynamic Sales Assistant to help us maximize station revenue and provide exceptional support to our department. If you're enthusiastic, organized, and ready to take on a wide range of responsibilities, this could be the perfect role for you.
Key Responsibilities:
You'll be the go-to person for all clerical functions within the Sales Department. From data entry to document preparation, you'll keep everything running smoothly.
Stay ahead of the curve by staying informed about the latest traffic policies, practices, and procedures to ensure our operations are top-notch.
Work with computer systems, ledgers, and purchase orders to accurately input order, traffic, and accounting data.
Engage with customers and collaborate with colleagues to address inquiries and resolve account-related issues, ensuring exceptional service.
Help Sales Account Executives manage their schedules, ensuring they're always on track to seal the deal.
Play a part in planning special events and station projects.
Use your skills to prepare forms and generate reports.
Monitor inventory management closely to ensure we're always ready to meet customer demands.
Maintain files and other business records, ensuring our department runs efficiently.
Tackle any additional tasks assigned with enthusiasm and efficiency.
Requirements & Skills:
High School diploma
Fluency in English
Exceptional communication skills, both verbal and written
Ability to thrive in a fast-paced and sometimes demanding work environment
Minimum one year of experience in clerical support or administrative assistance, preferably in sales or media
Proficiency with a variety of office equipment, including computers, telephones, copiers, scanners, and fax machines
Mar 11, 2024
Full time
Are you ready to be a crucial part of our Sales Department's success story? We're looking for a dynamic Sales Assistant to help us maximize station revenue and provide exceptional support to our department. If you're enthusiastic, organized, and ready to take on a wide range of responsibilities, this could be the perfect role for you.
Key Responsibilities:
You'll be the go-to person for all clerical functions within the Sales Department. From data entry to document preparation, you'll keep everything running smoothly.
Stay ahead of the curve by staying informed about the latest traffic policies, practices, and procedures to ensure our operations are top-notch.
Work with computer systems, ledgers, and purchase orders to accurately input order, traffic, and accounting data.
Engage with customers and collaborate with colleagues to address inquiries and resolve account-related issues, ensuring exceptional service.
Help Sales Account Executives manage their schedules, ensuring they're always on track to seal the deal.
Play a part in planning special events and station projects.
Use your skills to prepare forms and generate reports.
Monitor inventory management closely to ensure we're always ready to meet customer demands.
Maintain files and other business records, ensuring our department runs efficiently.
Tackle any additional tasks assigned with enthusiasm and efficiency.
Requirements & Skills:
High School diploma
Fluency in English
Exceptional communication skills, both verbal and written
Ability to thrive in a fast-paced and sometimes demanding work environment
Minimum one year of experience in clerical support or administrative assistance, preferably in sales or media
Proficiency with a variety of office equipment, including computers, telephones, copiers, scanners, and fax machines
Job Summary
Our Finance and Accounting Team is currently looking for an Accounting Assistant II to join a dynamic and innovative group of team members working in an Accounting classification. By joining our team, you will get an excellent opportunity to gain exposure to a wide variety of court related finance and accounting processes. This position reports directly to Accounting Services Manager. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. Qualified candidates from all backgrounds are encouraged to apply. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO). First review of candidates will be October 27th . This recruitment may close at any time on or after the first review date.
Qualifications
What’s in it for You?
At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity and belonging. Find your calling with us!
Our employees participate in various internal focus groups and workshops dedicated to process improvement and innovation. This gives us a voice in how we accomplish great things in service to our community.
We also celebrate our achievements and create happy moments because we value personal wellbeing. Having fun matters!
Our workforce leads a Diversity, Equity, and Inclusion Employee Council. This gives us opportunities and empowers us to leave a mark in the world in specific and profound ways.
We are an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit here .
We provide additional compensation for employees required by their positions to use a second language in the course of their responsibilities. Employees certified to provide bilingual services receive an additional pay premium of fifty dollars ($50.00) per pay period.
We offer a hybrid remote work schedule upon completing fifty percent of the probationary period (currently with up to two remote days per week.
Who We are Looking For:
You are a detail-oriented person with a strong motivation to learn new processes, and a passion for advancing social justice in our community.
You share our values of integrity, ethics, and innovation;
You are familiar with public entity finance and accounting processes;
You lean on your team for support and offer your support in return;
You pride yourself in the ability to listen and to ask follow-up questions;
You are skilled in preparing professional quality work products.
Minimum Qualifications:
Two years of business office work experience is required; experience in a finance and accounting office setting and knowledge of public entity finance and accounting processes are highly desirable.
45 credit hours of post-high school education in studies related to the work of class may be substituted for one year of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work will be considered.
To be successful in this position you will need to:
Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the finance and accounting processing activities of the Court systems.
Ability to establish and maintain effective working relationships with management and peers, as well as the general public served by the department.
Effective communication and conflict resolution skills.
Proficient technological skills in computer programs and applications.
Ability to maintain strict confidentiality.
SELECTION PROCESS
Resume and Cover Letter review (Pass/Fail) – To be considered, please provide both resume and cover letter. These can be attached as one file.
Resume and other documents must be attached together (as one file) in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
As an Accounting Assistant II, your typical daily responsibilities will be to:
Process accounting transactions that originate from law enforcement, prosecuting authority agencies, and members of the public;
Provide information to the public, co-workers, and outside agencies concerning case or court finance and accounting related information;
Participate in daily team assignments in support of Court’s finance and accounting operations;
Maintain multiple data and case management systems;
Assist in training of other assigned staff;
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Salary Grade
Local 11.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Jan 09, 2024
Full time
Job Summary
Our Finance and Accounting Team is currently looking for an Accounting Assistant II to join a dynamic and innovative group of team members working in an Accounting classification. By joining our team, you will get an excellent opportunity to gain exposure to a wide variety of court related finance and accounting processes. This position reports directly to Accounting Services Manager. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. Qualified candidates from all backgrounds are encouraged to apply. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO). First review of candidates will be October 27th . This recruitment may close at any time on or after the first review date.
Qualifications
What’s in it for You?
At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity and belonging. Find your calling with us!
Our employees participate in various internal focus groups and workshops dedicated to process improvement and innovation. This gives us a voice in how we accomplish great things in service to our community.
We also celebrate our achievements and create happy moments because we value personal wellbeing. Having fun matters!
Our workforce leads a Diversity, Equity, and Inclusion Employee Council. This gives us opportunities and empowers us to leave a mark in the world in specific and profound ways.
We are an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit here .
We provide additional compensation for employees required by their positions to use a second language in the course of their responsibilities. Employees certified to provide bilingual services receive an additional pay premium of fifty dollars ($50.00) per pay period.
We offer a hybrid remote work schedule upon completing fifty percent of the probationary period (currently with up to two remote days per week.
Who We are Looking For:
You are a detail-oriented person with a strong motivation to learn new processes, and a passion for advancing social justice in our community.
You share our values of integrity, ethics, and innovation;
You are familiar with public entity finance and accounting processes;
You lean on your team for support and offer your support in return;
You pride yourself in the ability to listen and to ask follow-up questions;
You are skilled in preparing professional quality work products.
Minimum Qualifications:
Two years of business office work experience is required; experience in a finance and accounting office setting and knowledge of public entity finance and accounting processes are highly desirable.
45 credit hours of post-high school education in studies related to the work of class may be substituted for one year of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work will be considered.
To be successful in this position you will need to:
Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the finance and accounting processing activities of the Court systems.
Ability to establish and maintain effective working relationships with management and peers, as well as the general public served by the department.
Effective communication and conflict resolution skills.
Proficient technological skills in computer programs and applications.
Ability to maintain strict confidentiality.
SELECTION PROCESS
Resume and Cover Letter review (Pass/Fail) – To be considered, please provide both resume and cover letter. These can be attached as one file.
Resume and other documents must be attached together (as one file) in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
As an Accounting Assistant II, your typical daily responsibilities will be to:
Process accounting transactions that originate from law enforcement, prosecuting authority agencies, and members of the public;
Provide information to the public, co-workers, and outside agencies concerning case or court finance and accounting related information;
Participate in daily team assignments in support of Court’s finance and accounting operations;
Maintain multiple data and case management systems;
Assist in training of other assigned staff;
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Salary Grade
Local 11.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
Clark County Public Works Office of the County Engineer is seeking an Office Assistant III (Customer Service Representative) to support the office’s customer service program. Public Works is responsible for building and maintaining infrastructure that our community uses every day to include county roads and parks. This position provides complex customer service to internal and external customers, performing a variety of administrative support activities which contribute to efficient operations and require a thorough understanding of department and county programs and procedures. Public Works staff can be proud of the difference they make each day in the lives of our community. Not only is there the day-to-day work of building and maintaining roads and parks, but there’s also inclement weather events where the staff come together as a team to keep the roads open for the traveling public. During inclement weather, this position is required to work in the office even though other county offices may be closed. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. This position works in the office 100% of the time. There is not an option for remote or hybrid work. This position works a 9/80 schedule. This schedule consists of working nine hours a day Monday through Thursday and eight hours every other Friday with every other Friday off. This is a represented position within Local 307.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application .
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following: This position is a direct link between the public and Public Works and is vital to the emergency response of the department providing customer service to internal and external customers. Duties may include:
Responding to requests and inquiries, providing information, listening to questions, and explaining procedures according to department guidelines from the public, internal staff, other agencies, and emergency services personnel such as 911 operators and law enforcement or refer to the appropriate source when needed
Responding to email requests and inquiries
Monitor the road maintenance radio
Dispatch road and park maintenance crews, as needed
Creates and assigns work requests for maintenance staff using a maintenance management system
Orders, maintains, and distributes supplies. Conducts related price surveys when required.
Conference room scheduling
Opening and distributing incoming mail
Coordinates and organizes meetings, activities, and functions; schedule rooms, assures notification of participants, arranges for necessary equipment and supplies.
Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems and work procedures.
Enters requisitions for purchase orders into Workday
Processes purchase card transactions and pays invoices with a purchase card
Process invoices for suppliers
Other duties as assigned
Provides advanced administrative support
Develops and maintains databases for tracking departmental/program information; creates and produces reports from databases as required and necessary.
Organizes and maintains maintenance management records, retrieves information and records as needed.
Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
Works with other departments, agencies or external contacts to research or coordinate work assignments.
Uses spreadsheets to track, analyze and report quantitative information.
Assists in specially assigned or periodic data searches to develop or recover information from standard or non-standard sources.
May work with the public, clients, other departmental personnel, or staff of other agencies to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Performs related duties as required.
Salary Grade
Local 307.6
Salary Range
$23.20 - $30.16- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Dec 29, 2023
Full time
Job Summary
Clark County Public Works Office of the County Engineer is seeking an Office Assistant III (Customer Service Representative) to support the office’s customer service program. Public Works is responsible for building and maintaining infrastructure that our community uses every day to include county roads and parks. This position provides complex customer service to internal and external customers, performing a variety of administrative support activities which contribute to efficient operations and require a thorough understanding of department and county programs and procedures. Public Works staff can be proud of the difference they make each day in the lives of our community. Not only is there the day-to-day work of building and maintaining roads and parks, but there’s also inclement weather events where the staff come together as a team to keep the roads open for the traveling public. During inclement weather, this position is required to work in the office even though other county offices may be closed. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. This position works in the office 100% of the time. There is not an option for remote or hybrid work. This position works a 9/80 schedule. This schedule consists of working nine hours a day Monday through Thursday and eight hours every other Friday with every other Friday off. This is a represented position within Local 307.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application .
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following: This position is a direct link between the public and Public Works and is vital to the emergency response of the department providing customer service to internal and external customers. Duties may include:
Responding to requests and inquiries, providing information, listening to questions, and explaining procedures according to department guidelines from the public, internal staff, other agencies, and emergency services personnel such as 911 operators and law enforcement or refer to the appropriate source when needed
Responding to email requests and inquiries
Monitor the road maintenance radio
Dispatch road and park maintenance crews, as needed
Creates and assigns work requests for maintenance staff using a maintenance management system
Orders, maintains, and distributes supplies. Conducts related price surveys when required.
Conference room scheduling
Opening and distributing incoming mail
Coordinates and organizes meetings, activities, and functions; schedule rooms, assures notification of participants, arranges for necessary equipment and supplies.
Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems and work procedures.
Enters requisitions for purchase orders into Workday
Processes purchase card transactions and pays invoices with a purchase card
Process invoices for suppliers
Other duties as assigned
Provides advanced administrative support
Develops and maintains databases for tracking departmental/program information; creates and produces reports from databases as required and necessary.
Organizes and maintains maintenance management records, retrieves information and records as needed.
Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
Works with other departments, agencies or external contacts to research or coordinate work assignments.
Uses spreadsheets to track, analyze and report quantitative information.
Assists in specially assigned or periodic data searches to develop or recover information from standard or non-standard sources.
May work with the public, clients, other departmental personnel, or staff of other agencies to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Performs related duties as required.
Salary Grade
Local 307.6
Salary Range
$23.20 - $30.16- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
This is responsible and varied fiscal support work in the accounting field for Clark County. An employee of this class is responsible for performing technical accounting activities, requiring a greater understanding and broader knowledge of accounting principles and practices. This class is distinguished from entry level in that it involves work at the more advanced level of procedural bookkeeping. This class has a greater level of independency in job performance, judgment and action required. The employee is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Work performed in this class involves a more thorough understanding of accounting procedures enabling the incumbent to reconcile, balance, pre-audit and maintain several different types of accounts or funds for more than one department or division. Results of work affect the accuracy, reliability or acceptability of processes, information or services within the division or department as well as outside the County. On-the-job training requires from six to twelve months within the unit or department before incumbent is able to perform with limited supervision. The employee must possess a thorough understanding of the accounting practices and procedures within the organization or department. Employee must have basic understanding of laws and statutes governing area of immediate responsibility. Employee must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies and procedures. Incumbent must be able to interpret these with little assistance. Personal contact with the public is on a general basis. Contact is usually made with other employees of the department, employees and supervisors of other County Departments, and members of the general public. Contact may include limited degrees of problem solving or dealing in adversarial relationships. This is a hybrid (remote/in-office) position (Oregon/Washington Only).
Qualifications
Education and Experience:
Two (2) years of general office experience, at least one year of which must be directly related to the work of the class. or One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
Knowledge of: The principles and practices of double-entry bookkeeping; general office practice and procedures.
Ability to: Perform double-entry bookkeeping; classify accounting transactions, maintain and reconcile accounts, lose accounts, and prepare appropriate reports and statements; make arithmetical computations quickly and accurately; operate office equipment associated with the position.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application .
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Process accounts receivable billings by emailing or printing/mailing invoices, sending statements and late notices to customers for the departments of Clark County.
Email or print/mail invoices, statements, late notices to customers
Set up/maintain customer accounts
Create customer invoices for smaller County departments
Process accounts for collections and write off
Maintain customer contracts for recurring billings
Review customer payment backup documentation
Prepares billings for accounts receivable from other agencies, often requiring the work-up of recheck of field cost data from available reports and vouchers.
Assists in the preparation of routine specialized reports at the request of a department or division; prepares periodic reconciliation reports as required by department or division.
Extracts data from books and compiles reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items pertinent to department operations.
Examines and analyzes accounting records of a department or division to verify accuracy of figures, calculations and postings. Reviews data making necessary corrections or lists discrepancies for adjusting.
Summarize details on separate ledgers, using adding or calculating machine, and transfers data to general ledger or posts directly to general ledger.
Types reports, forms and general correspondence, operates calculators, adding machine and on-line data entry computers.
Other duties may include:
Maintains central books of account and related ledgers, journals and special records for the employing agency and/or a variety of other County departments and agencies.
Maintains a payroll system for a department or major division(s); prepares payroll reports as required for local, State, and Federal agencies; prepares procedural documentation for internal and external payroll processing; coordinates payroll processing and related functions insuring compliance and compatibility with county code, budget authorization and payroll system.
Directs and participates in daily posting of income and expense items; checks daily balances.
Compiles and takes responsibility for periodic balances and transactions, summaries for political subdivisions whose funds are on account, and for periodic reports summarizing withholding tax, industrial insurance and other taxes and controls.
Reviews and clarifies budgets for completeness and accuracy of one or more governmental departments or programs.
Prepares periodic trial balance and other statistical information as needed. Makes adjustments to trial balances as required.
Salary Grade
Local 11.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Dec 15, 2023
Full time
Job Summary
This is responsible and varied fiscal support work in the accounting field for Clark County. An employee of this class is responsible for performing technical accounting activities, requiring a greater understanding and broader knowledge of accounting principles and practices. This class is distinguished from entry level in that it involves work at the more advanced level of procedural bookkeeping. This class has a greater level of independency in job performance, judgment and action required. The employee is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Work performed in this class involves a more thorough understanding of accounting procedures enabling the incumbent to reconcile, balance, pre-audit and maintain several different types of accounts or funds for more than one department or division. Results of work affect the accuracy, reliability or acceptability of processes, information or services within the division or department as well as outside the County. On-the-job training requires from six to twelve months within the unit or department before incumbent is able to perform with limited supervision. The employee must possess a thorough understanding of the accounting practices and procedures within the organization or department. Employee must have basic understanding of laws and statutes governing area of immediate responsibility. Employee must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies and procedures. Incumbent must be able to interpret these with little assistance. Personal contact with the public is on a general basis. Contact is usually made with other employees of the department, employees and supervisors of other County Departments, and members of the general public. Contact may include limited degrees of problem solving or dealing in adversarial relationships. This is a hybrid (remote/in-office) position (Oregon/Washington Only).
Qualifications
Education and Experience:
Two (2) years of general office experience, at least one year of which must be directly related to the work of the class. or One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
Knowledge of: The principles and practices of double-entry bookkeeping; general office practice and procedures.
Ability to: Perform double-entry bookkeeping; classify accounting transactions, maintain and reconcile accounts, lose accounts, and prepare appropriate reports and statements; make arithmetical computations quickly and accurately; operate office equipment associated with the position.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application .
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Process accounts receivable billings by emailing or printing/mailing invoices, sending statements and late notices to customers for the departments of Clark County.
Email or print/mail invoices, statements, late notices to customers
Set up/maintain customer accounts
Create customer invoices for smaller County departments
Process accounts for collections and write off
Maintain customer contracts for recurring billings
Review customer payment backup documentation
Prepares billings for accounts receivable from other agencies, often requiring the work-up of recheck of field cost data from available reports and vouchers.
Assists in the preparation of routine specialized reports at the request of a department or division; prepares periodic reconciliation reports as required by department or division.
Extracts data from books and compiles reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items pertinent to department operations.
Examines and analyzes accounting records of a department or division to verify accuracy of figures, calculations and postings. Reviews data making necessary corrections or lists discrepancies for adjusting.
Summarize details on separate ledgers, using adding or calculating machine, and transfers data to general ledger or posts directly to general ledger.
Types reports, forms and general correspondence, operates calculators, adding machine and on-line data entry computers.
Other duties may include:
Maintains central books of account and related ledgers, journals and special records for the employing agency and/or a variety of other County departments and agencies.
Maintains a payroll system for a department or major division(s); prepares payroll reports as required for local, State, and Federal agencies; prepares procedural documentation for internal and external payroll processing; coordinates payroll processing and related functions insuring compliance and compatibility with county code, budget authorization and payroll system.
Directs and participates in daily posting of income and expense items; checks daily balances.
Compiles and takes responsibility for periodic balances and transactions, summaries for political subdivisions whose funds are on account, and for periodic reports summarizing withholding tax, industrial insurance and other taxes and controls.
Reviews and clarifies budgets for completeness and accuracy of one or more governmental departments or programs.
Prepares periodic trial balance and other statistical information as needed. Makes adjustments to trial balances as required.
Salary Grade
Local 11.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
The Advancement Services Program Coordinator is the operational lead and an integral member of the energetic and collaborative Drexel University Institutional Advancement (IA) team at St. Christopher’s Hospital for Children (SCHC). The Program Coordinator is responsible for supporting the team and running the office under the direction and supervision of the Assistant Vice President of Development. Essential duties include but are not limited to preparing stewardship letters and emails, pulling donor reports, processing gifts, assisting with community facing events (i.e. Carnival and Reach Out & Read), handling donor inquiries, managing team files, preparing meeting collateral, serving as onsite face of the development team, maintaining the department’s operations calendar, scheduling meetings and donor visits, organizing design for SCHC focused solicitations and marketing pieces, and liaising with the central IA Advancement Services and Engagement colleagues. This position provides direct support to the Assistant Vice President, Development and will work closely with the leadership at SCHC and the Drexel IA Health Sciences team on building out a database of potential support for the Hospital.
This position retains high levels of integrity when entering and maintaining alumni, patient, and donor records across Advancement and EPIC systems; accurately processes cash-related payments and gifts received by SCHC; and responds timely and accurately to requests for information. This position will be based at SCHC with onsite working expectations 4 days a week. SCHC is a vibrant and active working environment with professional staff on-site daily.
Essential Functions
Manage the donor database for SCHC, including biographical information, gift records, and records of contact.
Setup and run automatic updates.
Verify, enter, and maintain biographical information in databases from a variety of sources including surveys, mailings, address change services, email, and staff.
Accurately record gifts to the Hospital in accordance with Institutional Advancement policies and guidelines; assure gifts are applied based on the donor’s intent; proper data compliance and donor privacy protocols.
Create funding allocations and accounts and work with the hospital administration and staff to ensure proper accounting and spending.
Prepare accurate and timely receipts, pledge reminders, and financial and donor reports as needed.
Prepare monthly revenue and contact reports for the unit.
Work closely with the Advancement Services system team to incorporate into the broader IA gift reporting.
Serve as lead coordinator developing and maintaining project and systems documentation related to data and gift processing, in coordination with central IA.
Respond to staff and donor inquiries by following departmental service guidelines.
Maintain the operations calendar and Teams site for the unit team and coordinate the execution of any related communications.
Enter contact reports into database for the Assistant Vice President for Development.
Manage the proposal intake process and enter proposals into the database, as directed by Assistant Vice President for Development.
Assist the unit team and IA with data requests for solicitations and other engagement and fundraising initiatives.
Coordinate the SCHC acknowledgement process to recognize donor gifts. Send email and written correspondence on behalf of the SCHC development team.
Work with Development and SCHC staff to coordinate the annual SCHC Carnival.
Work with the IA Drexel Fund to coordinate annual fundraising events, such as Day of Giving.
Other duties as assigned.
Required Qualifications
Minimum of an Associate’s degree and 1 year of administrative/office-related experience or Equivalent combination of both.
Ability to handle sensitive information in a professional manner.
Positive attitude and strong understanding of customer service and interpersonal skills.
Knowledge of office management systems and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills; high level of data entry accuracy.
Excellent written and verbal communication skills.
Proficient in MS Office (Word, Excel, Access, PowerPoint, etc.) and general understanding of relational databases.
Ability to provide a completed flu shot or request an exemption.
Preferred Qualifications
Experience with Abobe, Canva or other design software.
Interest in learning professional fundraising.
Ability to work evenings and weekends for events.
Location
North Philadelphia, Philadelphia PA
Additional Information
This position is classified as Exempt, grade I. Compensation for this grade ranges from $41,120 – $61,680. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.
Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework.
For information about benefits, please review Drexel's Benefits Brochure .
Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.
Review of applicants will begin once a suitable candidate pool is identified.
Nov 08, 2023
Full time
Job Summary
The Advancement Services Program Coordinator is the operational lead and an integral member of the energetic and collaborative Drexel University Institutional Advancement (IA) team at St. Christopher’s Hospital for Children (SCHC). The Program Coordinator is responsible for supporting the team and running the office under the direction and supervision of the Assistant Vice President of Development. Essential duties include but are not limited to preparing stewardship letters and emails, pulling donor reports, processing gifts, assisting with community facing events (i.e. Carnival and Reach Out & Read), handling donor inquiries, managing team files, preparing meeting collateral, serving as onsite face of the development team, maintaining the department’s operations calendar, scheduling meetings and donor visits, organizing design for SCHC focused solicitations and marketing pieces, and liaising with the central IA Advancement Services and Engagement colleagues. This position provides direct support to the Assistant Vice President, Development and will work closely with the leadership at SCHC and the Drexel IA Health Sciences team on building out a database of potential support for the Hospital.
This position retains high levels of integrity when entering and maintaining alumni, patient, and donor records across Advancement and EPIC systems; accurately processes cash-related payments and gifts received by SCHC; and responds timely and accurately to requests for information. This position will be based at SCHC with onsite working expectations 4 days a week. SCHC is a vibrant and active working environment with professional staff on-site daily.
Essential Functions
Manage the donor database for SCHC, including biographical information, gift records, and records of contact.
Setup and run automatic updates.
Verify, enter, and maintain biographical information in databases from a variety of sources including surveys, mailings, address change services, email, and staff.
Accurately record gifts to the Hospital in accordance with Institutional Advancement policies and guidelines; assure gifts are applied based on the donor’s intent; proper data compliance and donor privacy protocols.
Create funding allocations and accounts and work with the hospital administration and staff to ensure proper accounting and spending.
Prepare accurate and timely receipts, pledge reminders, and financial and donor reports as needed.
Prepare monthly revenue and contact reports for the unit.
Work closely with the Advancement Services system team to incorporate into the broader IA gift reporting.
Serve as lead coordinator developing and maintaining project and systems documentation related to data and gift processing, in coordination with central IA.
Respond to staff and donor inquiries by following departmental service guidelines.
Maintain the operations calendar and Teams site for the unit team and coordinate the execution of any related communications.
Enter contact reports into database for the Assistant Vice President for Development.
Manage the proposal intake process and enter proposals into the database, as directed by Assistant Vice President for Development.
Assist the unit team and IA with data requests for solicitations and other engagement and fundraising initiatives.
Coordinate the SCHC acknowledgement process to recognize donor gifts. Send email and written correspondence on behalf of the SCHC development team.
Work with Development and SCHC staff to coordinate the annual SCHC Carnival.
Work with the IA Drexel Fund to coordinate annual fundraising events, such as Day of Giving.
Other duties as assigned.
Required Qualifications
Minimum of an Associate’s degree and 1 year of administrative/office-related experience or Equivalent combination of both.
Ability to handle sensitive information in a professional manner.
Positive attitude and strong understanding of customer service and interpersonal skills.
Knowledge of office management systems and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills; high level of data entry accuracy.
Excellent written and verbal communication skills.
Proficient in MS Office (Word, Excel, Access, PowerPoint, etc.) and general understanding of relational databases.
Ability to provide a completed flu shot or request an exemption.
Preferred Qualifications
Experience with Abobe, Canva or other design software.
Interest in learning professional fundraising.
Ability to work evenings and weekends for events.
Location
North Philadelphia, Philadelphia PA
Additional Information
This position is classified as Exempt, grade I. Compensation for this grade ranges from $41,120 – $61,680. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.
Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework.
For information about benefits, please review Drexel's Benefits Brochure .
Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.
Review of applicants will begin once a suitable candidate pool is identified.
Job Summary Our Finance and Accounting Team is currently looking for an Accounting Assistant III to join a dynamic and innovative group of team members working in an Accounting classification.
Here in District Court we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships.
Qualified candidates from all backgrounds are encouraged to apply.
What’s in it for You?
At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity and belonging. Find your calling with us!
Our employees participate in various internal focus groups and workshops dedicated to process improvement and innovation. This gives us a voice in how we accomplish great things in service to our community.
We also celebrate our achievements and create happy moments because we value personal wellbeing. Having fun matters!
Our workforce leads a Diversity, Equity, and Inclusion Employee Council. This gives us opportunities and empowers us to leave a mark in the world in specific and profound ways.
We are an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify check here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
We provide additional compensation for employees required by their positions to use a second language in the course of their responsibilities. Employees certified to provide bilingual services receive an additional pay premium of fifty dollars ($50.00) per pay period.
We offer a hybrid remote work schedule upon completing fifty percent of the probationary period (currently with up to two remote days per week).
By joining our team, you will get an excellent opportunity to gain exposure to a wide variety of court related finance and accounting processes.
This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).
First review of candidates will be November 17. This recruitment may close at any time on or after the first review date.
Qualifications Who We are Looking For:
You are a detail-oriented person with a strong motivation to learn new processes, and a passion for advancing social justice in our community. You share our values of integrity, ethics, and innovation. You are familiar with public entity finance and accounting processes. You lean on your team for support and offer your support in return. You pride yourself in the ability to listen and to ask follow-up questions. You are skilled in preparing professional quality work products. Minimum Qualifications: Three (3) years of business office work experience is required, two (2) years of which must be related to accounting work; experience in a finance and accounting office setting and knowledge of public entity finance and accounting processes are highly desirable. 90 credit hours of post-secondary education in studies related to the work of class may be substituted for up to two (2) years of required experience. To be successful in this position you will need the following: Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the finance and accounting processing activities of the Court systems. Ability to establish and maintain effective working relationships with management and peers, as well as the general public served by the department. Effective communication and conflict resolution skills. Proficient technological skills in computer programs and applications. Ability to maintain strict confidentiality.
Selection Process:
Resume and Cover Letter review (Pass/Fail) – To be considered, please provide both resume and cover letter.
Resume and other documents must be attached together (as one file) in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
As an Accounting Assistant III, your typical daily responsibilities will be to:
Be part of a Team to develop and implement new accounting, operational, and record keeping procedures. Take pride in quality work, efficiency, and effectiveness – develop, write, and update procedures. Be part of a Team to establish a legacy!
Work with various databases for data input and extraction and establish efficient and effective ways to synthesize data into meaningful reports. You love to work with MS Excel and expand your capabilities daily and you love the art and creativity of transforming data into meaningful information.
Participate in team assignments in support of the Court’s finance and accounting operations with a fair amount of independence.
Maintain multiple data and case management systems; You have the support of our Team and guidelines of Federal, State, and local governmental policies and accounting procedures, control requirements, and legal provisions.
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Prepare, audit, and maintain accounting records.
Audit and process accounting transactions that originate from law enforcement, prosecuting authority agencies, and members of the public.
Provide information to the public, co-workers, and outside agencies concerning case or court finance and accounting related information.
Assist in training of other assigned staff.
Salary Grade Local 11.6 Salary Range $23.20 - $30.16- per hour
Nov 02, 2023
Full time
Job Summary Our Finance and Accounting Team is currently looking for an Accounting Assistant III to join a dynamic and innovative group of team members working in an Accounting classification.
Here in District Court we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships.
Qualified candidates from all backgrounds are encouraged to apply.
What’s in it for You?
At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity and belonging. Find your calling with us!
Our employees participate in various internal focus groups and workshops dedicated to process improvement and innovation. This gives us a voice in how we accomplish great things in service to our community.
We also celebrate our achievements and create happy moments because we value personal wellbeing. Having fun matters!
Our workforce leads a Diversity, Equity, and Inclusion Employee Council. This gives us opportunities and empowers us to leave a mark in the world in specific and profound ways.
We are an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify check here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
We provide additional compensation for employees required by their positions to use a second language in the course of their responsibilities. Employees certified to provide bilingual services receive an additional pay premium of fifty dollars ($50.00) per pay period.
We offer a hybrid remote work schedule upon completing fifty percent of the probationary period (currently with up to two remote days per week).
By joining our team, you will get an excellent opportunity to gain exposure to a wide variety of court related finance and accounting processes.
This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).
First review of candidates will be November 17. This recruitment may close at any time on or after the first review date.
Qualifications Who We are Looking For:
You are a detail-oriented person with a strong motivation to learn new processes, and a passion for advancing social justice in our community. You share our values of integrity, ethics, and innovation. You are familiar with public entity finance and accounting processes. You lean on your team for support and offer your support in return. You pride yourself in the ability to listen and to ask follow-up questions. You are skilled in preparing professional quality work products. Minimum Qualifications: Three (3) years of business office work experience is required, two (2) years of which must be related to accounting work; experience in a finance and accounting office setting and knowledge of public entity finance and accounting processes are highly desirable. 90 credit hours of post-secondary education in studies related to the work of class may be substituted for up to two (2) years of required experience. To be successful in this position you will need the following: Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the finance and accounting processing activities of the Court systems. Ability to establish and maintain effective working relationships with management and peers, as well as the general public served by the department. Effective communication and conflict resolution skills. Proficient technological skills in computer programs and applications. Ability to maintain strict confidentiality.
Selection Process:
Resume and Cover Letter review (Pass/Fail) – To be considered, please provide both resume and cover letter.
Resume and other documents must be attached together (as one file) in the 'Resume Upload' section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) - An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment references will be conducted for the final candidates and may include verification of education.
It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
As an Accounting Assistant III, your typical daily responsibilities will be to:
Be part of a Team to develop and implement new accounting, operational, and record keeping procedures. Take pride in quality work, efficiency, and effectiveness – develop, write, and update procedures. Be part of a Team to establish a legacy!
Work with various databases for data input and extraction and establish efficient and effective ways to synthesize data into meaningful reports. You love to work with MS Excel and expand your capabilities daily and you love the art and creativity of transforming data into meaningful information.
Participate in team assignments in support of the Court’s finance and accounting operations with a fair amount of independence.
Maintain multiple data and case management systems; You have the support of our Team and guidelines of Federal, State, and local governmental policies and accounting procedures, control requirements, and legal provisions.
Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect.
Prepare, audit, and maintain accounting records.
Audit and process accounting transactions that originate from law enforcement, prosecuting authority agencies, and members of the public.
Provide information to the public, co-workers, and outside agencies concerning case or court finance and accounting related information.
Assist in training of other assigned staff.
Salary Grade Local 11.6 Salary Range $23.20 - $30.16- per hour
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Qualifications
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Salary Grade
Local 307.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Nov 02, 2023
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Qualifications
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Salary Grade
Local 307.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Position Summary: The Director for Global Programs is responsible for independently leading and managing the strategic development and day to day operations of the Global Programs arm of the Undergraduate Business Program (UBP). Overall, close to 75% of all UBP students study abroad before they graduate. In addition to having thorough international work experience and an understanding of the nature of international business education, the Director must be knowledgeable about all aspects of the University and the Business School including its mission, policies, and procedures. Director develops programs and activities consistent with the curricular and programmatic goals of the UBP and the strategic priorities of the Kenan Flagler Business School. To that end, the Director thinks strategically to ensure that UBP Global program offerings are robust, varied, and abundant enough to meet the large student demand. This position additionally provides support for global programs including Global Immersion Electives, our tri-continental exchange program, and other global initiatives currently developed as well as provides the strategic direction for new global initiatives. This person works independently and is afforded broad discretion in dealing with faculty, students, parents, the general public, financial contributions to Kenan-Flagler, corporate recruiters, and various partners across campus. This position reports directly to the Assistant Dean of the Undergraduate Business Program. Reporting to the Director are an Associate Director, two Assistant Directors and the Global Program Manager. Frequent evening and weekend hours, as well as international and domestic travel, will be required.
Minimum Education and Experience Requirements:
Post-Baccalaureate degree required (or foreign degree equivalent); for candidates demonstrating comparable independent educational or instructional activities related to tutoring, supplemental instruction, or direction of programs that enhance educational experiences of enrolled or prospective students, will accept a relevant Bachelor’s degree (or foreign degree equivalent) and 3 or more years of relevant experience in substitution.
Required Qualifications, Competencies, and Experience:
The candidate will also demonstrate strong interpersonal and communication skills (written and oral) with an ability to communicate with a variety of stakeholders and partners.The candidate must be able to demonstrate previous experience managing a comparable budget. Candidate should also have experience at working in a cross functional, team based environment. Strategic thinking and effective writing and oral presentation skills are required. The Director must be able to work well independently with minimal supervision and manage/develop direct reports comprising both exempt and non exempt positions. There are frequent evening (and some weekend) hours associated with this position, as well as international and domestic travel.
Oct 11, 2023
Full time
Position Summary: The Director for Global Programs is responsible for independently leading and managing the strategic development and day to day operations of the Global Programs arm of the Undergraduate Business Program (UBP). Overall, close to 75% of all UBP students study abroad before they graduate. In addition to having thorough international work experience and an understanding of the nature of international business education, the Director must be knowledgeable about all aspects of the University and the Business School including its mission, policies, and procedures. Director develops programs and activities consistent with the curricular and programmatic goals of the UBP and the strategic priorities of the Kenan Flagler Business School. To that end, the Director thinks strategically to ensure that UBP Global program offerings are robust, varied, and abundant enough to meet the large student demand. This position additionally provides support for global programs including Global Immersion Electives, our tri-continental exchange program, and other global initiatives currently developed as well as provides the strategic direction for new global initiatives. This person works independently and is afforded broad discretion in dealing with faculty, students, parents, the general public, financial contributions to Kenan-Flagler, corporate recruiters, and various partners across campus. This position reports directly to the Assistant Dean of the Undergraduate Business Program. Reporting to the Director are an Associate Director, two Assistant Directors and the Global Program Manager. Frequent evening and weekend hours, as well as international and domestic travel, will be required.
Minimum Education and Experience Requirements:
Post-Baccalaureate degree required (or foreign degree equivalent); for candidates demonstrating comparable independent educational or instructional activities related to tutoring, supplemental instruction, or direction of programs that enhance educational experiences of enrolled or prospective students, will accept a relevant Bachelor’s degree (or foreign degree equivalent) and 3 or more years of relevant experience in substitution.
Required Qualifications, Competencies, and Experience:
The candidate will also demonstrate strong interpersonal and communication skills (written and oral) with an ability to communicate with a variety of stakeholders and partners.The candidate must be able to demonstrate previous experience managing a comparable budget. Candidate should also have experience at working in a cross functional, team based environment. Strategic thinking and effective writing and oral presentation skills are required. The Director must be able to work well independently with minimal supervision and manage/develop direct reports comprising both exempt and non exempt positions. There are frequent evening (and some weekend) hours associated with this position, as well as international and domestic travel.
Position Summary: Kenan-Flagler is divided into seven academic areas: Accounting; Communication; Strategy and Entrepreneurship; Finance; Marketing; Operations; and Organizational Behavior. The Area Assistant works for one of the seven academic areas. The position is responsible for providing critical administrative support to the Area Chair, area faculty, and related centers, if applicable. This position is responsible for all administrative matters relating to the area concentration. Additionally, the area assistant is charged with communication and planning for meetings, conferences, and other events for the area. This position serves as liaison between the Area Chair and area faculty, the MBA, Executive MBA and Executive Development programs, the office of the Dean, other area faculty, current and prospective students, alumni and supporters. The Area Assistant coordinates internal information and processes such as course scheduling and faculty recruitment and may represent the Area Chair in key internal and external meetings. Support Area Chair on Center work in the Entrepreneurship Center. This includes budgetary and event planning. Support the Area Chair as Research Director for the MBA Concentration. Required Qualifications, Competencies, and Experience: Candidates must be capable of editing large research papers, producing graphs and tables, and coordinating the communication of large research projects (data and text) between scholars both within UNC-CH and externally. Should be able to follow complex processes consistently and have excellent verbal and written communication skills. The Area Assistant must be capable of operating successfully in a highly varied and dynamic work environment, where multi-tasking is not only important, but required. Preferred Qualifications, Competencies, and Experience: It is preferred that the Area Assistant will have experience with word processing, spreadsheets, database and web-authoring applications.
Minimum Qualifications:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Jul 25, 2023
Full time
Position Summary: Kenan-Flagler is divided into seven academic areas: Accounting; Communication; Strategy and Entrepreneurship; Finance; Marketing; Operations; and Organizational Behavior. The Area Assistant works for one of the seven academic areas. The position is responsible for providing critical administrative support to the Area Chair, area faculty, and related centers, if applicable. This position is responsible for all administrative matters relating to the area concentration. Additionally, the area assistant is charged with communication and planning for meetings, conferences, and other events for the area. This position serves as liaison between the Area Chair and area faculty, the MBA, Executive MBA and Executive Development programs, the office of the Dean, other area faculty, current and prospective students, alumni and supporters. The Area Assistant coordinates internal information and processes such as course scheduling and faculty recruitment and may represent the Area Chair in key internal and external meetings. Support Area Chair on Center work in the Entrepreneurship Center. This includes budgetary and event planning. Support the Area Chair as Research Director for the MBA Concentration. Required Qualifications, Competencies, and Experience: Candidates must be capable of editing large research papers, producing graphs and tables, and coordinating the communication of large research projects (data and text) between scholars both within UNC-CH and externally. Should be able to follow complex processes consistently and have excellent verbal and written communication skills. The Area Assistant must be capable of operating successfully in a highly varied and dynamic work environment, where multi-tasking is not only important, but required. Preferred Qualifications, Competencies, and Experience: It is preferred that the Area Assistant will have experience with word processing, spreadsheets, database and web-authoring applications.
Minimum Qualifications:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
The incumbent carries out the following specific responsibilities : 1. Provides financial, audit and contracting advice and counsel to the Deputy Assistant Secretary - Management, the Principal Deputy Assistant Secretary - Indian Affairs, the Assistant Secretary - Indian Affairs and to the executive management team of Indian Affairs. 2. Provides acquisition policy direction and oversight for all Indian Affairs organizations and implements acquisitions services for central offices and national IA contracts. This role includes oversight and support for BIA field offices conducting acquisition management activities within their organizations, as well as the Bureau of Indian Education. 3. Ensures compliance with the Buy Indian Act within Indian Affairs, and works with non-Indian Affairs bureaus and the Indian Health Service to advance use of contract vehicles which can benefit Indian Economic Enterprises. 4. The CFO assists Indian Affairs in carrying out its mission, programs, and compliance with legislative and other requirements by developing and applying appropriate financial strategies including, timely and accurate accounting and financial reporting, and effective controls over contract cost and performance. 5. Develops systems, procedures, processes that are required for Indian Affairs compliance with Federal accounting standards and supplemental reporting requirements including financial management, contract and grant administration, and real/personal property management. 6. Coordinates annual financial reports, develops plans to correct identified deficiencies in fiscal operations, and provides assistance in implementing corrective actions. 7. Represents Indian Affairs on financial matters within the Department, including the Office of the Inspector General. As necessary works with Congress, the Office of Management and Budget, the General Accounting Office, the Department of the Treasury, representatives of other government agencies, officials of state and local governments, national and international groups, and Indian Tribes. 8. Ensures all investigative referrals and audits of Indian Affairs operations are promptly resolved and that timely action is taken to correct identified deficiencies. Coordinates resolution of audit finding directed to organizations that receive grants from or contracts with Indian Affairs. 9. The CFO ensures that financial strategies, resources, and systems are aligned with and fully supportive of the missions, strategies, and operational and business needs of the ASIA and all organizations under the Assistant Secretary's purview.
Jul 18, 2023
Full time
The incumbent carries out the following specific responsibilities : 1. Provides financial, audit and contracting advice and counsel to the Deputy Assistant Secretary - Management, the Principal Deputy Assistant Secretary - Indian Affairs, the Assistant Secretary - Indian Affairs and to the executive management team of Indian Affairs. 2. Provides acquisition policy direction and oversight for all Indian Affairs organizations and implements acquisitions services for central offices and national IA contracts. This role includes oversight and support for BIA field offices conducting acquisition management activities within their organizations, as well as the Bureau of Indian Education. 3. Ensures compliance with the Buy Indian Act within Indian Affairs, and works with non-Indian Affairs bureaus and the Indian Health Service to advance use of contract vehicles which can benefit Indian Economic Enterprises. 4. The CFO assists Indian Affairs in carrying out its mission, programs, and compliance with legislative and other requirements by developing and applying appropriate financial strategies including, timely and accurate accounting and financial reporting, and effective controls over contract cost and performance. 5. Develops systems, procedures, processes that are required for Indian Affairs compliance with Federal accounting standards and supplemental reporting requirements including financial management, contract and grant administration, and real/personal property management. 6. Coordinates annual financial reports, develops plans to correct identified deficiencies in fiscal operations, and provides assistance in implementing corrective actions. 7. Represents Indian Affairs on financial matters within the Department, including the Office of the Inspector General. As necessary works with Congress, the Office of Management and Budget, the General Accounting Office, the Department of the Treasury, representatives of other government agencies, officials of state and local governments, national and international groups, and Indian Tribes. 8. Ensures all investigative referrals and audits of Indian Affairs operations are promptly resolved and that timely action is taken to correct identified deficiencies. Coordinates resolution of audit finding directed to organizations that receive grants from or contracts with Indian Affairs. 9. The CFO ensures that financial strategies, resources, and systems are aligned with and fully supportive of the missions, strategies, and operational and business needs of the ASIA and all organizations under the Assistant Secretary's purview.
Salary Range: $17.50 Hourly Onwards
JOB SUMMARY
This person in this position is responsible for daily operations of the assigned recreation facility and/or park. On an assigned shift, responsibilities are limited to the activities and operations on a daily shift during normal operating hours and/or special events. Daily operations also include general maintenance and cleaning in an assigned facility and/or park. Must be able to work a flexible schedule including nights, weekend, and holidays.
ESSENTIAL JOB FUNCTIONS
Monitors work flow and operations of assigned facility and/or park;
Prepares park facilities for programs and events; ensures that room it set-up properly and there are enough supplies to include setup and break down for events, meetings, programs, etc.;
Creates plans and specifications for recreation projects, programs, and special events that meets the needs of the community
Assists with overseeing the work of community service workers;
Monitors all patrons and activities of assigned area during shift to ensure and maintain a safe environment;
Enforces all rules and regulations of the assigned facility/park;
Assists with athletic field preparation and maintenance;
Performs general maintenance and cleaning of assigned park and/or facility;
Provide customers with exceptional customer service and hospitality via telephone and/or in-person;
Financial Responsibilities: Accept, receive, collect payments and reconcile per accounting policies and procedures;
Performs other related duties as required.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Must be at least 16 years old. Prefers some work experience or community volunteering.
KNOWLEDGE, SKILLS AND ABILITIES
Data Utilization: Requires the ability to calculate and/or tabulate data. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a variety of reference data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.
Functional Reasoning: Requires the ability to carry out detailed but uninvolved written or oral instructions. Involves routine work according to clearly prescribed standard practices, with some latitude for independent judgment.
Situational Reasoning: Requires the ability to exercise judgment in situations characterized by repetitive or short cycle operations covered by well established procedures or sequences
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
Must obtain CPR and First Aid Certifications within 6 months – to be provided by the employer.
Full-time
Must possess a valid Georgia driver’s license. Must be able to obtain CPO certification within one (1) year of employment – to be provided by the employer.
PHYSICAL DEMANDS
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 - 25 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, odor, and visual cues or signals. Some tasks require the ability to communicate orally.
WORK ENVIRONMENT
Incumbent works in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Essential functions are regularly performed without exposure to adverse environmental conditions but may occasionally work outside with exposure to humid or wet conditions.
Jul 17, 2023
Part time
Salary Range: $17.50 Hourly Onwards
JOB SUMMARY
This person in this position is responsible for daily operations of the assigned recreation facility and/or park. On an assigned shift, responsibilities are limited to the activities and operations on a daily shift during normal operating hours and/or special events. Daily operations also include general maintenance and cleaning in an assigned facility and/or park. Must be able to work a flexible schedule including nights, weekend, and holidays.
ESSENTIAL JOB FUNCTIONS
Monitors work flow and operations of assigned facility and/or park;
Prepares park facilities for programs and events; ensures that room it set-up properly and there are enough supplies to include setup and break down for events, meetings, programs, etc.;
Creates plans and specifications for recreation projects, programs, and special events that meets the needs of the community
Assists with overseeing the work of community service workers;
Monitors all patrons and activities of assigned area during shift to ensure and maintain a safe environment;
Enforces all rules and regulations of the assigned facility/park;
Assists with athletic field preparation and maintenance;
Performs general maintenance and cleaning of assigned park and/or facility;
Provide customers with exceptional customer service and hospitality via telephone and/or in-person;
Financial Responsibilities: Accept, receive, collect payments and reconcile per accounting policies and procedures;
Performs other related duties as required.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Must be at least 16 years old. Prefers some work experience or community volunteering.
KNOWLEDGE, SKILLS AND ABILITIES
Data Utilization: Requires the ability to calculate and/or tabulate data. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a variety of reference data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.
Functional Reasoning: Requires the ability to carry out detailed but uninvolved written or oral instructions. Involves routine work according to clearly prescribed standard practices, with some latitude for independent judgment.
Situational Reasoning: Requires the ability to exercise judgment in situations characterized by repetitive or short cycle operations covered by well established procedures or sequences
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
Must obtain CPR and First Aid Certifications within 6 months – to be provided by the employer.
Full-time
Must possess a valid Georgia driver’s license. Must be able to obtain CPO certification within one (1) year of employment – to be provided by the employer.
PHYSICAL DEMANDS
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 - 25 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, odor, and visual cues or signals. Some tasks require the ability to communicate orally.
WORK ENVIRONMENT
Incumbent works in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Essential functions are regularly performed without exposure to adverse environmental conditions but may occasionally work outside with exposure to humid or wet conditions.
Job Summary
This position supports Risk Management and Safety programs here at the county in the Human Resources Department.
Basic responsibilities include providing customer service to internal or external department clients by performing a variety of complex administrative support activities contributing to efficient office operations and using a thorough understanding of the Risk Management and Safety programs here at the county. A high level of confidentiality must be maintained as well as the ability to work independently and as part of a team.
This position will be responsible for peer reviewing safety policies and procedures, assisting with industrial health sampling by coordination equipment rentals and calendar invites, maintaining and assisting with Risk Management and Safety trainings in Workday, running training reports, creating courses and campaigns as well as logging training completions, and collecting Safety data on Injuries/Open Action Plans.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet, and other computer applications, filing systems, mail, supplies, budgeting, accounting, and others. May be required to possess or obtain a valid motor vehicle operator’s license.
The ideal candidate will have the following:
Knowledge of what subrogation is or knowledge of the subrogation process.
Advanced communication skills including experience with business writing.
Exposure to the tort claim process is desirable.
Some accounts payable experience helpful.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: M3.505 $20.64 - $26.36- per hour
Apr 26, 2023
Full time
Job Summary
This position supports Risk Management and Safety programs here at the county in the Human Resources Department.
Basic responsibilities include providing customer service to internal or external department clients by performing a variety of complex administrative support activities contributing to efficient office operations and using a thorough understanding of the Risk Management and Safety programs here at the county. A high level of confidentiality must be maintained as well as the ability to work independently and as part of a team.
This position will be responsible for peer reviewing safety policies and procedures, assisting with industrial health sampling by coordination equipment rentals and calendar invites, maintaining and assisting with Risk Management and Safety trainings in Workday, running training reports, creating courses and campaigns as well as logging training completions, and collecting Safety data on Injuries/Open Action Plans.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet, and other computer applications, filing systems, mail, supplies, budgeting, accounting, and others. May be required to possess or obtain a valid motor vehicle operator’s license.
The ideal candidate will have the following:
Knowledge of what subrogation is or knowledge of the subrogation process.
Advanced communication skills including experience with business writing.
Exposure to the tort claim process is desirable.
Some accounts payable experience helpful.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: M3.505 $20.64 - $26.36- per hour
Spearhead Hospitality
616 W Arlington Pl Chicago, IL 60614
Spearhead Hospitality is a Chicago based boutique hospitality management company with a portfolio that includes the Robey Hotel, Canal St. Eatery & Market and the Chicago Getaway Hostel with a potential of additional properties under management.
***This role is located in one of our Portfolio locations***
Getaway Hostel
616 W Arlington Pl
Chicago, IL 60614
https://www.getawayhostel.com/
Chicago Getaway Hostel is currently looking to hire a Full-Time Assistant Manager. Chicago Getaway Hostel is located in Lincoln Park - Chicago's best neighborhood. You can walk to the beach, Lincoln Park Zoo, or go for a run on the 18-mile running path along the lake. The Assistant Manager position is an honorable role at a historic property. We are looking for someone special to join our close-knit family, and help lead our successful operation into the future of alternative hospitality. If you are creative, enjoy staying busy, and see yourself thriving in an environment that is always changing, please apply with us! Qualifications: • Strong management skills, ability to appropriately assign or delegate work and authority to other in the accomplishment of goals. • Experience in financial accounting, personnel supervision, and problem resolutions is an advantage. • Excellent computer system skills. • At least 5 years of experience in the hospitality industry. • At least 2 years of Front Office Manager or Supervisor experience required. • A true desire to satisfy the needs of others in a fast-paced environment • Integrity: Behaves in an honest, fair, and ethical manner.
Responsibilities: • Responsible for all aspects of operations at the hotel and provides support to the General Manager • Strives to ensure guest and employee satisfaction and achieve operating budget. • Devising tasks & objectives to reach goals. • Oversee all front desk operations and staff to ensure a positive guest experience. • Flexibility and a willingness to work weekends, evening hours, and be on-call for potential staff issues and inquiries. • Additional responsibilities may include but are not limited to training, assisting the guest registration process and ordering. If this sounds like something that makes you want to rock out with us, then drop us your resume. Chicago Getaway Hostel believes strongly in artistic expression and individuality. Along with your resume, we welcome you to send us a photo (or link to photos via FB/IG) that best represents how you express your individuality! REQUIREMENTS: We are looking for... Punctual people Detail-oriented folks Positive attitudes Common-sense thinkers Unique and/or stylish people who are also... Honest Abe's Resourceful Low drama
EEO
Feb 16, 2023
Full time
Spearhead Hospitality is a Chicago based boutique hospitality management company with a portfolio that includes the Robey Hotel, Canal St. Eatery & Market and the Chicago Getaway Hostel with a potential of additional properties under management.
***This role is located in one of our Portfolio locations***
Getaway Hostel
616 W Arlington Pl
Chicago, IL 60614
https://www.getawayhostel.com/
Chicago Getaway Hostel is currently looking to hire a Full-Time Assistant Manager. Chicago Getaway Hostel is located in Lincoln Park - Chicago's best neighborhood. You can walk to the beach, Lincoln Park Zoo, or go for a run on the 18-mile running path along the lake. The Assistant Manager position is an honorable role at a historic property. We are looking for someone special to join our close-knit family, and help lead our successful operation into the future of alternative hospitality. If you are creative, enjoy staying busy, and see yourself thriving in an environment that is always changing, please apply with us! Qualifications: • Strong management skills, ability to appropriately assign or delegate work and authority to other in the accomplishment of goals. • Experience in financial accounting, personnel supervision, and problem resolutions is an advantage. • Excellent computer system skills. • At least 5 years of experience in the hospitality industry. • At least 2 years of Front Office Manager or Supervisor experience required. • A true desire to satisfy the needs of others in a fast-paced environment • Integrity: Behaves in an honest, fair, and ethical manner.
Responsibilities: • Responsible for all aspects of operations at the hotel and provides support to the General Manager • Strives to ensure guest and employee satisfaction and achieve operating budget. • Devising tasks & objectives to reach goals. • Oversee all front desk operations and staff to ensure a positive guest experience. • Flexibility and a willingness to work weekends, evening hours, and be on-call for potential staff issues and inquiries. • Additional responsibilities may include but are not limited to training, assisting the guest registration process and ordering. If this sounds like something that makes you want to rock out with us, then drop us your resume. Chicago Getaway Hostel believes strongly in artistic expression and individuality. Along with your resume, we welcome you to send us a photo (or link to photos via FB/IG) that best represents how you express your individuality! REQUIREMENTS: We are looking for... Punctual people Detail-oriented folks Positive attitudes Common-sense thinkers Unique and/or stylish people who are also... Honest Abe's Resourceful Low drama
EEO
Job Summary
This Office Assistant III position supports the Clark County Public Health Information Management & Information Technology and Grants & Contracts teams. This position provides an advanced level of customer service to internal and external customers by performing a variety of complex administrative support activities which contribute to efficient operations.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
At least two years of experience with records management and public records requests is highly desirable.
At least one year of experience with project coordination is highly desirable.
Experience in a variety of data systems and website maintenance/design is highly desirable.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.505 $20.73 - $26.47- per hour
Jan 30, 2023
Full time
Job Summary
This Office Assistant III position supports the Clark County Public Health Information Management & Information Technology and Grants & Contracts teams. This position provides an advanced level of customer service to internal and external customers by performing a variety of complex administrative support activities which contribute to efficient operations.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
At least two years of experience with records management and public records requests is highly desirable.
At least one year of experience with project coordination is highly desirable.
Experience in a variety of data systems and website maintenance/design is highly desirable.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.505 $20.73 - $26.47- per hour
Job Summary
Clark County Public Works – Clean Water Division is looking for people who can grow, think, and inspire. We seek individuals who are doers, who bring skill, passion, and commitment to public service. This position is a customer-focused, customer-facing position that provides advanced level customer service to internal and external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures.
Qualifications:
Education and Experience:
A bachelor’s degree or equivalent experience in business administration, public administration or Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 307.505 $20.32 - $25.95- per hour
Oct 18, 2022
Full time
Job Summary
Clark County Public Works – Clean Water Division is looking for people who can grow, think, and inspire. We seek individuals who are doers, who bring skill, passion, and commitment to public service. This position is a customer-focused, customer-facing position that provides advanced level customer service to internal and external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures.
Qualifications:
Education and Experience:
A bachelor’s degree or equivalent experience in business administration, public administration or Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 307.505 $20.32 - $25.95- per hour
Job Summary
Clark County Community Development – Administration team is looking for people who can grow, think, and inspire. We seek individuals who are doers, who bring skill, passion, and commitment to public service. This position is a customer-focused, customer-facing position that provides advanced level customer service to internal and external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 307.503 ($18.44 - $23.52) per hour
Aug 04, 2022
Full time
Job Summary
Clark County Community Development – Administration team is looking for people who can grow, think, and inspire. We seek individuals who are doers, who bring skill, passion, and commitment to public service. This position is a customer-focused, customer-facing position that provides advanced level customer service to internal and external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 307.503 ($18.44 - $23.52) per hour