Harry Ransom Center, University of Texas at Austin
Job Posting Title: Metadata Specialist
Job Details:
General Notes
About the Harry Ransom Center:
The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose Reporting to the Head of Printed & Published Media and Metadata Services, the Metadata Specialist engages in metadata analysis, remediation and/or enhancement to support improved discovery, access, and accurate representation of the Ransom Center's collections in a manner that is respectful to the individuals and communities who create, use, and are represented in them.
Success in this position requires a combination of analytical skills, creative thinking, and eagerness to experiment and learn new tools for problem solving and efficiency gains.
Responsibilities
Works collaboratively with the Unit Head to analyze legacy and newly created descriptive metadata distributed in different systems (QI, CONTENTdm, Alma/Primo, SQL databases) encoded in different formats and metadata schemas (MARC, EAD, Dublin Core, etc...) for quality, consistency, completeness and adequacy to facilitate coherent aggregation with other data and display on the Center’s Website
Performs activities in support of controlled vocabularies and entity management workflows, including reconciliation with external data sources (LCNAF, VIAF, ULAN, SNAC, Wikidata)
Participates in the Unit standards discussion meetings and contributes to documentation development and maintenance efforts
Communicates with metadata stakeholders, including colleagues from the Technical and Digital Services Division, the Research Services Division and Curatorial Services, providing input for appropriate meetings and committees as needed
Takes part in professional development activities, including attending workshops, webinars, and conferences, to stay informed of evolving cataloging trends, and changes in best practices and standards
Required Qualifications
Bachelor's Degree in a field relevant to the position
Experience managing metadata, including data standardization, remediation, mapping, and repurposing metadata for reuse
Strong problem-solving skills
Strong organizational skills and attention to detail
Strong written and verbal communication skills
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with data cleanup and transformation tools such as OpenRefine
Experience working with APIs
Knowledge of entity management and linked data principles
Demonstrated ability to conduct research to aid in metadata analysis and remediation
Demonstrated ability to manage multiple tasks and projects simultaneously
Demonstrated ability to communicate and document complex technical issues
Salary Range $45,000
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity, climbing of stairs, and lifting and moving
Work Shift
Standard M-F, 40hrs a week, 8:00am-5:00pm
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Metadata-Specialist_R_00033106
May 02, 2024
Full time
Job Posting Title: Metadata Specialist
Job Details:
General Notes
About the Harry Ransom Center:
The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose Reporting to the Head of Printed & Published Media and Metadata Services, the Metadata Specialist engages in metadata analysis, remediation and/or enhancement to support improved discovery, access, and accurate representation of the Ransom Center's collections in a manner that is respectful to the individuals and communities who create, use, and are represented in them.
Success in this position requires a combination of analytical skills, creative thinking, and eagerness to experiment and learn new tools for problem solving and efficiency gains.
Responsibilities
Works collaboratively with the Unit Head to analyze legacy and newly created descriptive metadata distributed in different systems (QI, CONTENTdm, Alma/Primo, SQL databases) encoded in different formats and metadata schemas (MARC, EAD, Dublin Core, etc...) for quality, consistency, completeness and adequacy to facilitate coherent aggregation with other data and display on the Center’s Website
Performs activities in support of controlled vocabularies and entity management workflows, including reconciliation with external data sources (LCNAF, VIAF, ULAN, SNAC, Wikidata)
Participates in the Unit standards discussion meetings and contributes to documentation development and maintenance efforts
Communicates with metadata stakeholders, including colleagues from the Technical and Digital Services Division, the Research Services Division and Curatorial Services, providing input for appropriate meetings and committees as needed
Takes part in professional development activities, including attending workshops, webinars, and conferences, to stay informed of evolving cataloging trends, and changes in best practices and standards
Required Qualifications
Bachelor's Degree in a field relevant to the position
Experience managing metadata, including data standardization, remediation, mapping, and repurposing metadata for reuse
Strong problem-solving skills
Strong organizational skills and attention to detail
Strong written and verbal communication skills
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with data cleanup and transformation tools such as OpenRefine
Experience working with APIs
Knowledge of entity management and linked data principles
Demonstrated ability to conduct research to aid in metadata analysis and remediation
Demonstrated ability to manage multiple tasks and projects simultaneously
Demonstrated ability to communicate and document complex technical issues
Salary Range $45,000
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity, climbing of stairs, and lifting and moving
Work Shift
Standard M-F, 40hrs a week, 8:00am-5:00pm
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for the position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Metadata-Specialist_R_00033106
The College of Charleston
Charleston, South Carolina
Access & Instruction Specialist
Posting Details
POSTING INFORMATION
Internal Title
Access & Instruction Specialist
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Library
Job Purpose
The Access & Instruction Specialist is a permanent, full time staff member of the Access & Instruction Team at the College of Charleston Libraries who works primarily at the Access & Instruction Desk in Addlestone Library. Directly supporting Pillar 1 in the College’s Strategic Plan, this position impacts our students’ College experience and success by providing academic support and creating a welcoming and inclusive environment where all students feel they belong. Under the direct supervision of the Circulation and Shelving Manager and the direction of the Access Services Coordinator, the Access & Instruction Specialist provides excellent point-of-need access and instruction services (in-person and virtually) to all patrons; works with members of the Access and Instruction Unit to promote the College Libraries’ spaces, resources, and services across multiple channels and platforms to increase student engagement and success; assists with supervising and training student employees; and ensures library systems and facilities are operating as expected.
Minimum Requirements
High School diploma and 2 years of library/information services experience or a bachelor’s degree and 1 year of customer service experience. Ability to bend, stoop, and lift material up to 30 pounds. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Working evenings and Sundays is required.
Required Knowledge, Skills and Abilities
Excellent customer service skills. Technologically proficient with Windows and iOS software operations, scanning technology, and Microsoft Office programs. Fluency in content creation and content management; confident in navigating social media platforms; creative, detail-oriented, and resourceful. Ability to teach others basic research and technology skills. Ability to prioritize job duties and multitask. Must be flexible, adaptable, and demonstrate enthusiasm for changes in technologies and services. Must demonstrate accuracy and attention to detail, have excellent oral and written communication skills, and the ability to work and troubleshoot issues independently as they arise. Must be able to lead projects involving clearly defined, time-sensitive outcomes.
Additional Comments Regarding Position
Knowledge of current library systems, computer databases, basic library research methods, and information resource management preferred. Experience with and proficient use of access services components of integrated library system(s) and SpringShare LibApps Platform (or similar library services platform) preferred. Proficiency and experience with using Canva software to create promotional materials preferred. Familiarity with WordPress or other blogging platforms preferred. Typical work week during regular semesters is Sunday – Thursday, 12pm – 8pm. This shift serves as a backup for the Sunday-Thursday, 4pm – Midnight shift. Hours and location are subject to change and may be revised as needed, especially during summers, holidays, and days when classes are not in session.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu . Please provide three samples of promotional material by attaching examples through the “Other Documents” section on your application.
Salary
*$38,362- $44,977
Posting Date
04/22/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024063
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15360
Job Duties
Job Duties
Activity
Provides excellent access services and point of need research assistance and instruction for students, in person and virtually at the Access & Instruction Desk. Supports librarians in preparing instruction. Demonstrates high proficiency in utilizing the College’s Shared Library Services Platform ( SLSP ) and provides training to other staff and student employees. Works and troubleshoots issues independently. Assists with supervising student employees and access services duties as needed. Participates in library activities such as New Student Orientation and Weeks of Welcome events.
Essential or Marginal
Essential
Percent of Time
60
Activity
Consults with members of the Access and Instruction unit to produce cohesive promotional and informational materials for College Libraries using media and design tools, such as Canva, while adhering to best practices for applicable content creation. Systematically posts marketing and promotional content to social media, library website, and other platforms. Designs and creates tangible promotional and informational material and monitors performance of these efforts.
Essential or Marginal
Essential
Percent of Time
30
Activity
Supports Circulation and Shelving Manager with collection, analysis, and reporting of data related to access & instruction services. Assists with interpreting, revising, communicating, and implementing access services policies & procedures. Investigates, develops, and assists with implementation of new student services and programs to improve the use of and access to library collections (print, electronic, digital, AV, etc.). When necessary, performs opening and/or closing procedures for the library. Works with Public Safety staff to secure the facility. Advises library administration regarding building issues. Ensures the safety and welfare of its patrons.
Essential or Marginal
Essential
Percent of Time
10
Apr 22, 2024
Full time
Access & Instruction Specialist
Posting Details
POSTING INFORMATION
Internal Title
Access & Instruction Specialist
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Library
Job Purpose
The Access & Instruction Specialist is a permanent, full time staff member of the Access & Instruction Team at the College of Charleston Libraries who works primarily at the Access & Instruction Desk in Addlestone Library. Directly supporting Pillar 1 in the College’s Strategic Plan, this position impacts our students’ College experience and success by providing academic support and creating a welcoming and inclusive environment where all students feel they belong. Under the direct supervision of the Circulation and Shelving Manager and the direction of the Access Services Coordinator, the Access & Instruction Specialist provides excellent point-of-need access and instruction services (in-person and virtually) to all patrons; works with members of the Access and Instruction Unit to promote the College Libraries’ spaces, resources, and services across multiple channels and platforms to increase student engagement and success; assists with supervising and training student employees; and ensures library systems and facilities are operating as expected.
Minimum Requirements
High School diploma and 2 years of library/information services experience or a bachelor’s degree and 1 year of customer service experience. Ability to bend, stoop, and lift material up to 30 pounds. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Working evenings and Sundays is required.
Required Knowledge, Skills and Abilities
Excellent customer service skills. Technologically proficient with Windows and iOS software operations, scanning technology, and Microsoft Office programs. Fluency in content creation and content management; confident in navigating social media platforms; creative, detail-oriented, and resourceful. Ability to teach others basic research and technology skills. Ability to prioritize job duties and multitask. Must be flexible, adaptable, and demonstrate enthusiasm for changes in technologies and services. Must demonstrate accuracy and attention to detail, have excellent oral and written communication skills, and the ability to work and troubleshoot issues independently as they arise. Must be able to lead projects involving clearly defined, time-sensitive outcomes.
Additional Comments Regarding Position
Knowledge of current library systems, computer databases, basic library research methods, and information resource management preferred. Experience with and proficient use of access services components of integrated library system(s) and SpringShare LibApps Platform (or similar library services platform) preferred. Proficiency and experience with using Canva software to create promotional materials preferred. Familiarity with WordPress or other blogging platforms preferred. Typical work week during regular semesters is Sunday – Thursday, 12pm – 8pm. This shift serves as a backup for the Sunday-Thursday, 4pm – Midnight shift. Hours and location are subject to change and may be revised as needed, especially during summers, holidays, and days when classes are not in session.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu . Please provide three samples of promotional material by attaching examples through the “Other Documents” section on your application.
Salary
*$38,362- $44,977
Posting Date
04/22/2024
Closing Date
05/13/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024063
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15360
Job Duties
Job Duties
Activity
Provides excellent access services and point of need research assistance and instruction for students, in person and virtually at the Access & Instruction Desk. Supports librarians in preparing instruction. Demonstrates high proficiency in utilizing the College’s Shared Library Services Platform ( SLSP ) and provides training to other staff and student employees. Works and troubleshoots issues independently. Assists with supervising student employees and access services duties as needed. Participates in library activities such as New Student Orientation and Weeks of Welcome events.
Essential or Marginal
Essential
Percent of Time
60
Activity
Consults with members of the Access and Instruction unit to produce cohesive promotional and informational materials for College Libraries using media and design tools, such as Canva, while adhering to best practices for applicable content creation. Systematically posts marketing and promotional content to social media, library website, and other platforms. Designs and creates tangible promotional and informational material and monitors performance of these efforts.
Essential or Marginal
Essential
Percent of Time
30
Activity
Supports Circulation and Shelving Manager with collection, analysis, and reporting of data related to access & instruction services. Assists with interpreting, revising, communicating, and implementing access services policies & procedures. Investigates, develops, and assists with implementation of new student services and programs to improve the use of and access to library collections (print, electronic, digital, AV, etc.). When necessary, performs opening and/or closing procedures for the library. Works with Public Safety staff to secure the facility. Advises library administration regarding building issues. Ensures the safety and welfare of its patrons.
Essential or Marginal
Essential
Percent of Time
10
Facilities Specialist
$16.83/hour + Part-Time County Benefits . Part Time Position Available (20 hours per week)
Part Time hours includes Sunday, 9-1, Monday 9-1, Friday 9-1, and Saturday, 8-5
Williamsburg Regional Library, a nationally recognized, star-rated library, is looking for a public-service focused individual to join our facilities team. WRL contributes to a strong, informed, and resilient community by providing access to resources, programs, and public spaces. WRL delivers outstanding and equitable library services to all members of a diverse region. The part time Facilities Specialist performs responsible custodial, maintenance, and repair services for Williamsburg Regional Library (WRL) buildings, with a main focus on the delivery of books, mail and supplies, as well as assisting the Lead Facilities Specialist as directed. WRL offers a collaborative, collegial, and flexible work environment with an emphasis on always adapting to meet the changing needs of our users. WRL is committed to equal opportunity in its employment practices. WRL values diversity and invites applications from all candidates, including those who identify with underrepresented groups. Responsibilities:
Drives a delivery van and oversees maintenance of same; performs transportation duties as assigned; loads and unloads mail, collections, supplies, equipment, donations, etc. to and from the vehicle; assists in transporting items by hand or cart inside/outside the buildings; assists with transporting materials.
Maintains overall order and cleanliness of buildings including, sweeping, mopping and buffing floors; vacuuming carpets; dusting and cleaning furniture, shelves and equipment; washing windows and other glass surfaces; supplying and thoroughly cleaning restrooms; removing trash.
Performs basic carpentry, painting, electrical and plumbing work; operates power and hand tools; performs preventive maintenance, cleaning, and light repair of custodial equipment on a regular basis including emptying and/or cleaning filters of cleaning equipment after each use.
Assists in tracking and keeping inventories of custodial supplies; submits reordering requests in a timely manner; returns supplies, equipment, and tools to their designated places after each use; maintains order and cleanliness of storage areas.
Aids staff in moving furniture; assists in moving and reassembling modular office furniture.
Learns proper procedures, standards, methods, tools, and equipment of building maintenance trades.
Requirements:
Any combination of education and experience equivalent to a high school diploma; some experience in general building
maintenance desired, including the operation of electric hand tools; Associate degree preferred.
Must possess, or be able to obtain within 30 days of hire, a valid Virginia driver’s license and have an acceptable driving record based on James City County’s criteria.
Knowledge of the techniques of building maintenance including cleaning methods and materials; principles and processes for providing customer service including setting and meeting quality standards for services.
Ability to learn and use custodial equipment, materials, repair tools, computer and office machines; operate, or learn to operate, a variety of hand and power tools and equipment; safely drive, load and unload, a delivery van and other library vehicles; maintain and secure bank deposits and confidential materials; and willingness to understand and efficiently carry out oral and written instructions and to follow through on numerous details in an orderly, systematic fashion; maintain good work habits; work under minimum supervision; establish and maintain effective working relationships with other staff members and the general public.
Click here for full job description. Accepting application until filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Feb 16, 2024
Part time
Facilities Specialist
$16.83/hour + Part-Time County Benefits . Part Time Position Available (20 hours per week)
Part Time hours includes Sunday, 9-1, Monday 9-1, Friday 9-1, and Saturday, 8-5
Williamsburg Regional Library, a nationally recognized, star-rated library, is looking for a public-service focused individual to join our facilities team. WRL contributes to a strong, informed, and resilient community by providing access to resources, programs, and public spaces. WRL delivers outstanding and equitable library services to all members of a diverse region. The part time Facilities Specialist performs responsible custodial, maintenance, and repair services for Williamsburg Regional Library (WRL) buildings, with a main focus on the delivery of books, mail and supplies, as well as assisting the Lead Facilities Specialist as directed. WRL offers a collaborative, collegial, and flexible work environment with an emphasis on always adapting to meet the changing needs of our users. WRL is committed to equal opportunity in its employment practices. WRL values diversity and invites applications from all candidates, including those who identify with underrepresented groups. Responsibilities:
Drives a delivery van and oversees maintenance of same; performs transportation duties as assigned; loads and unloads mail, collections, supplies, equipment, donations, etc. to and from the vehicle; assists in transporting items by hand or cart inside/outside the buildings; assists with transporting materials.
Maintains overall order and cleanliness of buildings including, sweeping, mopping and buffing floors; vacuuming carpets; dusting and cleaning furniture, shelves and equipment; washing windows and other glass surfaces; supplying and thoroughly cleaning restrooms; removing trash.
Performs basic carpentry, painting, electrical and plumbing work; operates power and hand tools; performs preventive maintenance, cleaning, and light repair of custodial equipment on a regular basis including emptying and/or cleaning filters of cleaning equipment after each use.
Assists in tracking and keeping inventories of custodial supplies; submits reordering requests in a timely manner; returns supplies, equipment, and tools to their designated places after each use; maintains order and cleanliness of storage areas.
Aids staff in moving furniture; assists in moving and reassembling modular office furniture.
Learns proper procedures, standards, methods, tools, and equipment of building maintenance trades.
Requirements:
Any combination of education and experience equivalent to a high school diploma; some experience in general building
maintenance desired, including the operation of electric hand tools; Associate degree preferred.
Must possess, or be able to obtain within 30 days of hire, a valid Virginia driver’s license and have an acceptable driving record based on James City County’s criteria.
Knowledge of the techniques of building maintenance including cleaning methods and materials; principles and processes for providing customer service including setting and meeting quality standards for services.
Ability to learn and use custodial equipment, materials, repair tools, computer and office machines; operate, or learn to operate, a variety of hand and power tools and equipment; safely drive, load and unload, a delivery van and other library vehicles; maintain and secure bank deposits and confidential materials; and willingness to understand and efficiently carry out oral and written instructions and to follow through on numerous details in an orderly, systematic fashion; maintain good work habits; work under minimum supervision; establish and maintain effective working relationships with other staff members and the general public.
Click here for full job description. Accepting application until filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Accounting Technician I/II/III
$39,968 - $45,704 / year or higher DOQ + Full-Time County Benefits .
James City County’s Social Services Department seeks an individual to perform responsible work preparing, maintaining, and reviewing financial records. There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Process, prints and distributes weekly and monthly checks for direct payments to vendors and clients; maintains warrant, check registers and check distribution log; uploads check files to Treasurer’s Office; prepares canceled and voided check requests as required.
Manages and reconciles Special Welfare Fund Account; enters collections, parental co-payments and guardianship fees, criminal history fees related to service programs, child support payments, Supplemental Security Income and Social Security Administration (SSA) receipts.
Enters fraud and overpayment information into Virginia Case Management System (VaCMS); submits collections to Department of Medical Assistance Services.
Reconciles various payroll accounting records, verifying accuracy, resolving discrepancies, and initiating necessary corrections; sorts and organizes expenses according to cost categories including Children’s Services Act invoices; checks transactions for appropriateness and adherence to accounting principles.
Reconciles and uploads financial reports from the Thomas Brothers Accounting System to the County general ledger system and the State LASER accounting system including adjustments and correcting journal entries; prepares monthly reconciliation report; updates Thomas Brother software with new or revised cost codes.
Reconciles purchasing card expenses; prints reports and distributes; determines budget codes and enters into purchasing card software.
Maintains purchase orders for childcare and other programs; logs approved purchase orders sent to vendors; prepares Report of Collections; enters receipts; reconciles and submits to Treasurer’s Office.
Distributes bus tickets, gas cards and other client related items; monitors usage and prepares reports by program code; maintains petty cash account.
(Accounting Technician III) May serve as lead; may perform fiscal control and accounting work associated with preparation, maintenance, and analysis of reports.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and standard office procedures, practices and equipment; knowledge of accounting regulations and procedures, including Generally Accepted Accounting Principles (GAAP), methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Click here for full job description. Accepting applications until 11:59PM EST on 01/30/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Jan 18, 2024
Full time
Accounting Technician I/II/III
$39,968 - $45,704 / year or higher DOQ + Full-Time County Benefits .
James City County’s Social Services Department seeks an individual to perform responsible work preparing, maintaining, and reviewing financial records. There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Process, prints and distributes weekly and monthly checks for direct payments to vendors and clients; maintains warrant, check registers and check distribution log; uploads check files to Treasurer’s Office; prepares canceled and voided check requests as required.
Manages and reconciles Special Welfare Fund Account; enters collections, parental co-payments and guardianship fees, criminal history fees related to service programs, child support payments, Supplemental Security Income and Social Security Administration (SSA) receipts.
Enters fraud and overpayment information into Virginia Case Management System (VaCMS); submits collections to Department of Medical Assistance Services.
Reconciles various payroll accounting records, verifying accuracy, resolving discrepancies, and initiating necessary corrections; sorts and organizes expenses according to cost categories including Children’s Services Act invoices; checks transactions for appropriateness and adherence to accounting principles.
Reconciles and uploads financial reports from the Thomas Brothers Accounting System to the County general ledger system and the State LASER accounting system including adjustments and correcting journal entries; prepares monthly reconciliation report; updates Thomas Brother software with new or revised cost codes.
Reconciles purchasing card expenses; prints reports and distributes; determines budget codes and enters into purchasing card software.
Maintains purchase orders for childcare and other programs; logs approved purchase orders sent to vendors; prepares Report of Collections; enters receipts; reconciles and submits to Treasurer’s Office.
Distributes bus tickets, gas cards and other client related items; monitors usage and prepares reports by program code; maintains petty cash account.
(Accounting Technician III) May serve as lead; may perform fiscal control and accounting work associated with preparation, maintenance, and analysis of reports.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and standard office procedures, practices and equipment; knowledge of accounting regulations and procedures, including Generally Accepted Accounting Principles (GAAP), methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Click here for full job description. Accepting applications until 11:59PM EST on 01/30/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
$39,968 / year or higher DOQ + Full-Time County Benefits .
James City County’s Treasurer’s Office seeks an individual to perform responsible work assisting taxpayers, maintaining and processing bills, payments, ledgers, tax information, and complex fiscal or related records.
There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Accounting Technician I: $39,968 / year or higher DOQ Accounting Technician II: $42,734 / year or higher DOQ Accounting Technician III: $45,704 / year or higher DOQ
Responsibilities:
Posts daily activity to ledgers for County and fiscal agencies' funds, balancing each daily, monthly and/or annually.
Processes all types of payments received including those received in person, by mail, via the web or electronic fund transfer (EFT) for both County receivables as well as Department of Motor Vehicle (DMV) Select transactions (in person only).
Assist Delinquent Collections Supervisor with managing the Vehicle Withholding Program (DMV Stops) and Debt Set-off Program (tax return withholding).
Manages assigned portion of an aggressive delinquent tax collections program. Works with Delinquent Collections Supervisor to determine and implement accurate course of action including but not limited to: payment agreements/confessions of judgement, filing employer/bank liens, issuing Summons’ to Appear, assessing DMV Stops, and filing claims to withhold tax refunds.
Manages data as needed for state or locally mandated ordinances at or above ordinance requirements, to include billing and/or refunding of business and personal taxes based on adjustments made by the Commissioner of the Revenue’s Office or other adjustments to accounts.
Assists taxpayers in person, by telephone, and by internet with all manner of inquiries; corresponds with taxpayers in a timely manner; serves as liaison between taxpayers and other departments when needed to ensure positive experiences for taxpayers whenever possible.
Interprets, explains, and applies materials such as laws, rules, policies, and procedures; keeps current with statute, policy, and procedural changes.
Closes out and balances cash registers for County and DMV; submits funds and documentation for further verification.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems and various microcomputer software packages; standard office procedures, practices and equipment; knowledge of the principles, methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite; ability to make accurate mathematical calculations.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Ability to maintain strict confidentiality of information; make decisions based on established policies and procedures.
Click here for full job description. Accepting applications until 11:59PM EST on 01/06/2024. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.
Dec 08, 2023
Full time
$39,968 / year or higher DOQ + Full-Time County Benefits .
James City County’s Treasurer’s Office seeks an individual to perform responsible work assisting taxpayers, maintaining and processing bills, payments, ledgers, tax information, and complex fiscal or related records.
There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Accounting Technician I: $39,968 / year or higher DOQ Accounting Technician II: $42,734 / year or higher DOQ Accounting Technician III: $45,704 / year or higher DOQ
Responsibilities:
Posts daily activity to ledgers for County and fiscal agencies' funds, balancing each daily, monthly and/or annually.
Processes all types of payments received including those received in person, by mail, via the web or electronic fund transfer (EFT) for both County receivables as well as Department of Motor Vehicle (DMV) Select transactions (in person only).
Assist Delinquent Collections Supervisor with managing the Vehicle Withholding Program (DMV Stops) and Debt Set-off Program (tax return withholding).
Manages assigned portion of an aggressive delinquent tax collections program. Works with Delinquent Collections Supervisor to determine and implement accurate course of action including but not limited to: payment agreements/confessions of judgement, filing employer/bank liens, issuing Summons’ to Appear, assessing DMV Stops, and filing claims to withhold tax refunds.
Manages data as needed for state or locally mandated ordinances at or above ordinance requirements, to include billing and/or refunding of business and personal taxes based on adjustments made by the Commissioner of the Revenue’s Office or other adjustments to accounts.
Assists taxpayers in person, by telephone, and by internet with all manner of inquiries; corresponds with taxpayers in a timely manner; serves as liaison between taxpayers and other departments when needed to ensure positive experiences for taxpayers whenever possible.
Interprets, explains, and applies materials such as laws, rules, policies, and procedures; keeps current with statute, policy, and procedural changes.
Closes out and balances cash registers for County and DMV; submits funds and documentation for further verification.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems and various microcomputer software packages; standard office procedures, practices and equipment; knowledge of the principles, methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite; ability to make accurate mathematical calculations.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Ability to maintain strict confidentiality of information; make decisions based on established policies and procedures.
Click here for full job description. Accepting applications until 11:59PM EST on 01/06/2024. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.
PRINCIPAL ACCOUNTABILITY
Under direction of the Coordinator/designee of Mobile Staging and Centralized Scheduling. this position is responsible for assisting in scheduling/payroll and staffing Mobile Collections, and any other departments that can or will be assigned Centralized Scheduling to manage for scheduling/payroll. Following all staffing and scheduling/payroll guidelines. The individual must be able to handle multiple tasks simultaneously and prioritize assignments appropriately. They are expected to appropriately handle numerous telephone calls from collection staff and employ prudent decision-making skills with minimal supervisory intervention. The incumbent is also responsible for entering payroll for all mobile collection staff and any other departments that can or will be assigned to Centralized Scheduling to manage for scheduling/payroll, in a timely manner. The position is responsible for reassigning staff appropriately when indicated to ensure each collection site has resources and the ability to collect the production goal. The individual is required to maintain regular full-time attendance during business hours, and may be scheduled overtime and/or float to all areas of the department. The incumbent assists the Coordinator/designee to identify scheduling and staffing problems. Maintaining all drive changes and updates.
EDUCATION
Minimum High School Education or GED
EXPERIENCE
1-3 years of experience in a fast paced work environment
Some type of scheduling experience preferred
SKILLS AND KNOWLEDGE
Excellent verbal communication skills
Ability to work independently
Good written communication skills
Ability to multi-task
Good computer skills
Ability to manage complex scheduling system
Ability to handle multiple projects at one time
Good telephone etiquette
Carter BloodCare is an EEO/Affirmative Action employer. Carter BloodCare provides equal employment opportunities (EEO) to all employees and applicants and will not discriminate in its employment practices due to an employees or applicants race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic, and veteran or disability status. In addition to federal law requirements, Carter BloodCare complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Carter BloodCare is a Pro Disabled & Veteran Employer.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Aug 22, 2023
Part time
PRINCIPAL ACCOUNTABILITY
Under direction of the Coordinator/designee of Mobile Staging and Centralized Scheduling. this position is responsible for assisting in scheduling/payroll and staffing Mobile Collections, and any other departments that can or will be assigned Centralized Scheduling to manage for scheduling/payroll. Following all staffing and scheduling/payroll guidelines. The individual must be able to handle multiple tasks simultaneously and prioritize assignments appropriately. They are expected to appropriately handle numerous telephone calls from collection staff and employ prudent decision-making skills with minimal supervisory intervention. The incumbent is also responsible for entering payroll for all mobile collection staff and any other departments that can or will be assigned to Centralized Scheduling to manage for scheduling/payroll, in a timely manner. The position is responsible for reassigning staff appropriately when indicated to ensure each collection site has resources and the ability to collect the production goal. The individual is required to maintain regular full-time attendance during business hours, and may be scheduled overtime and/or float to all areas of the department. The incumbent assists the Coordinator/designee to identify scheduling and staffing problems. Maintaining all drive changes and updates.
EDUCATION
Minimum High School Education or GED
EXPERIENCE
1-3 years of experience in a fast paced work environment
Some type of scheduling experience preferred
SKILLS AND KNOWLEDGE
Excellent verbal communication skills
Ability to work independently
Good written communication skills
Ability to multi-task
Good computer skills
Ability to manage complex scheduling system
Ability to handle multiple projects at one time
Good telephone etiquette
Carter BloodCare is an EEO/Affirmative Action employer. Carter BloodCare provides equal employment opportunities (EEO) to all employees and applicants and will not discriminate in its employment practices due to an employees or applicants race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic, and veteran or disability status. In addition to federal law requirements, Carter BloodCare complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Carter BloodCare is a Pro Disabled & Veteran Employer.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Senior Billing Specialist, Arabella Finance (Durham, NC or Washington, DC)
Arabella Advisors seeks a dynamic and enthusiastic individual to join our Corporate Finance team. The position reports to the Accounting Manager and will be responsible for the timely and accurate preparation of accounts receivable information. We need you to be highly organized, and detail and deadline-oriented with a demonstrated ability to manage several projects simultaneously. The right candidate has outstanding client service skills, operates independently with minimal direction and enjoys working in a fast paced, mission driven environment.
Essential Responsibilities
Manage billing, invoicing, bookkeeping and some journal entry processes including client intake, weekly and monthly invoicing, credit memo, and monthly reporting
Work with internal and external stakeholders to resolve collections issues
Monitor project costs
Work closely with internal stakeholders to ensure timely and accurate month-end close procedures including preparation of accounts receivable related GL reconciliations
Assist with preparation of annual audit reconciliations and schedules
Other Responsibilities
Assist the Assistant Controller and the Accounting Manager with special projects
Support General Accounting function
To Be Successful in This Role, You’ll Need
Associate's Degree Preferred, or equivalent level of experience (5 years of experience without an Associate's degree)
4+ years of relevant professional experience
Understanding of accounting principles including accrual accounting
Proficiency with Microsoft Office applications (Excel, Outlook, Word)
A strong worth ethic; be well-organized and a self-starter
A solid analytical and problem-solving skillset
A drive to raise process efficiency issues and collaborate with team members to implement solutions
Excellent verbal and written communication, including the ability to report on complex data in an easily understandable manner
A customer service mindset
The ability to work independently and within teams in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness
The ability to manage and make progress on multiple projects simultaneously
Experience with accounting software (Microsoft GP a plus)
Intermediate Excel skills
Our Core Competencies
Ability to provide excellent service to clients, including being able to diagnose and anticipate difficult service challenges, provide proactive and effective client-centered solutions, pass along service lessons to teammates, and demonstrate a strong understanding of the client’s perspective
The ability to effectively manage projects, proactively problem solve, and ensure quality control
A high level of emotional intelligence and the ability to use that intelligence to appropriately adapt to stakeholders’ needs
The ability to effectively help communicate complex and nuanced messages to a variety of audiences, including adapting style, tone and content to meet various needs.
The ability to work cooperatively and inclusively with others to achieve shared goals, including supporting efforts that promote a safe and welcoming culture, providing timely and constructive feedback, and highlighting and sharing significant and new knowledge across the team
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team learning, including a willingness to request feedback and incorporate it to improve individual performance and to seek out and participate in career-relevant learning activities
The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including the ability to solve challenges independently
The ability to integrate DEI into work processes and demonstrate understanding of how oppression, privilege, and power present in interactions and work
Working with Us
While this position must be based in Durham, NC or Washington, DC. Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
About Arabella Advisors
Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography. Durham range $63,000-$78,000DC range $70,000-$88,000 All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.
Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying.
We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Apr 06, 2023
Full time
Senior Billing Specialist, Arabella Finance (Durham, NC or Washington, DC)
Arabella Advisors seeks a dynamic and enthusiastic individual to join our Corporate Finance team. The position reports to the Accounting Manager and will be responsible for the timely and accurate preparation of accounts receivable information. We need you to be highly organized, and detail and deadline-oriented with a demonstrated ability to manage several projects simultaneously. The right candidate has outstanding client service skills, operates independently with minimal direction and enjoys working in a fast paced, mission driven environment.
Essential Responsibilities
Manage billing, invoicing, bookkeeping and some journal entry processes including client intake, weekly and monthly invoicing, credit memo, and monthly reporting
Work with internal and external stakeholders to resolve collections issues
Monitor project costs
Work closely with internal stakeholders to ensure timely and accurate month-end close procedures including preparation of accounts receivable related GL reconciliations
Assist with preparation of annual audit reconciliations and schedules
Other Responsibilities
Assist the Assistant Controller and the Accounting Manager with special projects
Support General Accounting function
To Be Successful in This Role, You’ll Need
Associate's Degree Preferred, or equivalent level of experience (5 years of experience without an Associate's degree)
4+ years of relevant professional experience
Understanding of accounting principles including accrual accounting
Proficiency with Microsoft Office applications (Excel, Outlook, Word)
A strong worth ethic; be well-organized and a self-starter
A solid analytical and problem-solving skillset
A drive to raise process efficiency issues and collaborate with team members to implement solutions
Excellent verbal and written communication, including the ability to report on complex data in an easily understandable manner
A customer service mindset
The ability to work independently and within teams in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness
The ability to manage and make progress on multiple projects simultaneously
Experience with accounting software (Microsoft GP a plus)
Intermediate Excel skills
Our Core Competencies
Ability to provide excellent service to clients, including being able to diagnose and anticipate difficult service challenges, provide proactive and effective client-centered solutions, pass along service lessons to teammates, and demonstrate a strong understanding of the client’s perspective
The ability to effectively manage projects, proactively problem solve, and ensure quality control
A high level of emotional intelligence and the ability to use that intelligence to appropriately adapt to stakeholders’ needs
The ability to effectively help communicate complex and nuanced messages to a variety of audiences, including adapting style, tone and content to meet various needs.
The ability to work cooperatively and inclusively with others to achieve shared goals, including supporting efforts that promote a safe and welcoming culture, providing timely and constructive feedback, and highlighting and sharing significant and new knowledge across the team
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team learning, including a willingness to request feedback and incorporate it to improve individual performance and to seek out and participate in career-relevant learning activities
The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including the ability to solve challenges independently
The ability to integrate DEI into work processes and demonstrate understanding of how oppression, privilege, and power present in interactions and work
Working with Us
While this position must be based in Durham, NC or Washington, DC. Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
About Arabella Advisors
Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography. Durham range $63,000-$78,000DC range $70,000-$88,000 All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.
Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying.
We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Senior Specialist (Accounts Receivable), Arabella Finance (Durham, NC or Washington, DC)
Arabella Advisors seeks a dynamic and enthusiastic individual to join our Corporate Finance team. The position reports to the Accounting Manager and will be responsible for the timely and accurate preparation of accounts receivable information. We need you to be highly organized, and detail and deadline-oriented with a demonstrated ability to manage several projects simultaneously. The right candidate has outstanding client service skills, operates independently with minimal direction and enjoys working in a fast paced, mission driven environment.
Essential Responsibilities
Manage Accounts Receivable processes including client intake, weekly and monthly invoicing, credit memo, and monthly reporting
Work with internal and external stakeholders to resolve collections issues
Monitor project costs
Work closely with internal stakeholders to ensure timely and accurate month-end close procedures including preparation of accounts receivable related GL reconciliations
Assist with preparation of annual audit reconciliations and schedules
Assist the Assistant Controller and the Accounting Manager with special projects
Support General Accounting function
To Be Successful in This Role, You’ll Need
Associate's Degree in Business Administration, Accounting, Finance or other related field, or equivalent level of experience (5 years of experience without an Associate's degree)
4+ years of relevant professional experience
Understanding of accounting principles including accrual accounting
Proficiency with Microsoft Office applications (Excel, Outlook, Word)
A strong worth ethic; be well-organized and a self-starter
A solid analytical and problem-solving skillset
A drive to raise process efficiency issues and collaborate with team members to implement solutions
Excellent verbal and written communication, including the ability to report on complex data in an easily understandable manner
A customer service mindset
The ability to work independently and within teams in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness
The ability to manage and make progress on multiple projects simultaneously
Experience with accounting software (Microsoft GP a plus)
Intermediate Excel skills
Our Core Competencies
Ability to provide excellent service to clients, including being able to diagnose and anticipate difficult service challenges, provide proactive and effective client-centered solutions, pass along service lessons to teammates, and demonstrate a strong understanding of the client’s perspective
The ability to effectively manage projects, proactively problem solve, and ensure quality control
A high level of emotional intelligence and the ability to use that intelligence to appropriately adapt to stakeholders’ needs
The ability to effectively help communicate complex and nuanced messages to a variety of audiences, including adapting style, tone and content to meet various needs.
The ability to work cooperatively and inclusively with others to achieve shared goals, including supporting efforts that promote a safe and welcoming culture, providing timely and constructive feedback, and highlighting and sharing significant and new knowledge across the team
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team learning, including a willingness to request feedback and incorporate it to improve individual performance and to seek out and participate in career-relevant learning activities
The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including the ability to solve challenges independently
The ability to integrate DEI into work processes and demonstrate understanding of how oppression, privilege, and power present in interactions and work
Working with Us
While this position must be based in Durham, NC or Washington, DC. Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more. About Arabella Advisors Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement. Total Rewards (compensation and benefits) This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $63,000-$78,000
DC range $70,000-$88,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Apr 06, 2023
Full time
Senior Specialist (Accounts Receivable), Arabella Finance (Durham, NC or Washington, DC)
Arabella Advisors seeks a dynamic and enthusiastic individual to join our Corporate Finance team. The position reports to the Accounting Manager and will be responsible for the timely and accurate preparation of accounts receivable information. We need you to be highly organized, and detail and deadline-oriented with a demonstrated ability to manage several projects simultaneously. The right candidate has outstanding client service skills, operates independently with minimal direction and enjoys working in a fast paced, mission driven environment.
Essential Responsibilities
Manage Accounts Receivable processes including client intake, weekly and monthly invoicing, credit memo, and monthly reporting
Work with internal and external stakeholders to resolve collections issues
Monitor project costs
Work closely with internal stakeholders to ensure timely and accurate month-end close procedures including preparation of accounts receivable related GL reconciliations
Assist with preparation of annual audit reconciliations and schedules
Assist the Assistant Controller and the Accounting Manager with special projects
Support General Accounting function
To Be Successful in This Role, You’ll Need
Associate's Degree in Business Administration, Accounting, Finance or other related field, or equivalent level of experience (5 years of experience without an Associate's degree)
4+ years of relevant professional experience
Understanding of accounting principles including accrual accounting
Proficiency with Microsoft Office applications (Excel, Outlook, Word)
A strong worth ethic; be well-organized and a self-starter
A solid analytical and problem-solving skillset
A drive to raise process efficiency issues and collaborate with team members to implement solutions
Excellent verbal and written communication, including the ability to report on complex data in an easily understandable manner
A customer service mindset
The ability to work independently and within teams in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness
The ability to manage and make progress on multiple projects simultaneously
Experience with accounting software (Microsoft GP a plus)
Intermediate Excel skills
Our Core Competencies
Ability to provide excellent service to clients, including being able to diagnose and anticipate difficult service challenges, provide proactive and effective client-centered solutions, pass along service lessons to teammates, and demonstrate a strong understanding of the client’s perspective
The ability to effectively manage projects, proactively problem solve, and ensure quality control
A high level of emotional intelligence and the ability to use that intelligence to appropriately adapt to stakeholders’ needs
The ability to effectively help communicate complex and nuanced messages to a variety of audiences, including adapting style, tone and content to meet various needs.
The ability to work cooperatively and inclusively with others to achieve shared goals, including supporting efforts that promote a safe and welcoming culture, providing timely and constructive feedback, and highlighting and sharing significant and new knowledge across the team
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team learning, including a willingness to request feedback and incorporate it to improve individual performance and to seek out and participate in career-relevant learning activities
The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including the ability to solve challenges independently
The ability to integrate DEI into work processes and demonstrate understanding of how oppression, privilege, and power present in interactions and work
Working with Us
While this position must be based in Durham, NC or Washington, DC. Please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. To center the safety and well-being of its employees, Arabella Advisors requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more. About Arabella Advisors Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement. Total Rewards (compensation and benefits) This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $63,000-$78,000
DC range $70,000-$88,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
The Evans Network of Companies
665 Hwy 74 S, Peachtree City, GA 30269
We are seeking an eager Billing Specialist to join the team in Peachtree City, GA! The Billing Specialist is responsible for ensuring accounts remain in good standing by ensuring invoices are processed timely and in a manner and/or format that meets customer specific billing requirements.
Essential Job Duties
Email Agents Customer Partner with billing exceptions and maintain communication notes on updated billing sheets
Work the Salesforce queue; respond to inquiries, invoice requests, and billing changes
Change bill to codes, rates, reference numbers, containers, and other information as needed
Submit deductions or payments to Agency and Trucks as needed
Locate any corresponding paperwork to be sent with invoices
Resend copies of invoices to customers, as requested
Reprint and resend adjusted/updated invoices, as necessary
Job Requirements
High school diploma or equivalent
Strong typing skills
Analytical and detail-oriented, with top notch organization skills
Collaborative team player
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Ability to read, speak, write, and understand English in a professional manner
Preferred Qualifications
Accounting background or banking experience
6+ months of experience in a professional office environment
6+ months processing payments
Trucking industry experience
Evans Delivery, part of the Evans Network of Companies, is a Transportation 3PL (third-party logistics) company that relentlessly pursues excellence and growth.
Feb 21, 2023
Full time
We are seeking an eager Billing Specialist to join the team in Peachtree City, GA! The Billing Specialist is responsible for ensuring accounts remain in good standing by ensuring invoices are processed timely and in a manner and/or format that meets customer specific billing requirements.
Essential Job Duties
Email Agents Customer Partner with billing exceptions and maintain communication notes on updated billing sheets
Work the Salesforce queue; respond to inquiries, invoice requests, and billing changes
Change bill to codes, rates, reference numbers, containers, and other information as needed
Submit deductions or payments to Agency and Trucks as needed
Locate any corresponding paperwork to be sent with invoices
Resend copies of invoices to customers, as requested
Reprint and resend adjusted/updated invoices, as necessary
Job Requirements
High school diploma or equivalent
Strong typing skills
Analytical and detail-oriented, with top notch organization skills
Collaborative team player
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Ability to read, speak, write, and understand English in a professional manner
Preferred Qualifications
Accounting background or banking experience
6+ months of experience in a professional office environment
6+ months processing payments
Trucking industry experience
Evans Delivery, part of the Evans Network of Companies, is a Transportation 3PL (third-party logistics) company that relentlessly pursues excellence and growth.
Purpose
The development specialist will work with the University of Texas Libraries (UTL) Director of Development to support the implementation and execution of the fundraising, development and advancement goals and initiatives of LLILAS Benson Latin American Studies and Collections (LLILAS Benson).
Responsibilities
Annual Giving: Implement LLILAS Benson annual giving plan. Serve as point of contact with the Texas Development Annual Giving Team. Efforts are in coordination with programmatic priorities determined by LLILAS Benson Co-Directors, and with fundraising methods and strategies determined by UTL Director of Development.
Gift stewardship and annual giving operations include creating communication plans, coordinating with Texas Development research analysts to develop prospect pools, generating and publishing campaign materials on marketing and fundraising platforms, managing relations with campaign constituents, internal reporting, and other duties as assigned. Annual giving activities are in coordination with the Texas Development Annual Giving team.
Work with UTL Director of Development and College of Liberal Arts (COLA) Development team to support the preparation, editing and organizing of materials for the annual endowment impact report for Benson endowments.
Event and Meeting Management: Provide and oversee logistical support (planning, execution, communication, vendor relations, bookkeeping tasks, etc.) for the LLILAS Benson Advisory Council meetings, Alumni Network, Volunteer Committees, as well as regional or special events to cultivate donor interest in LLILAS Benson.
Draft, edit and review related correspondence, print, and digital materials. Coordinate invitation lists, track RSVP’s, track event engagement/participation in VIP.
Coordinate LLILAS Benson participation in annual giving and What Starts Here events such as Thanks Day, 40 Hours for the Forty Acres, and campaign activities.
As needed and capacity allows, the Development Specialist may provide collaborative support for UT Libraries development events and meetings.
Endowment Management: Drafts gift instruments and process new Benson endowments. Prepares general and customized reports to identified donors. Monitors use of endowments to be in accordance with donor restrictions and university regulations.
Stewardship: Support stewardship of LLILAS Benson donors, in line with strategies and methods set forth by UTL Director of Development (Benson) and COLA CDO (LLILAS).
Data Management: Accurately and efficiently maintain donor information in Texas Development’s VIP database. Provide gift reports to UTL Director of Development, COLA CDO and LLILAS Benson Co-Directors as requested. Participate in meetings with Texas Development Research Analysts.
Administrative Support: Perform administrative duties as needed for development purposes in a professional, service-oriented manner with the UT Libraries Development team, College of Liberal Arts Development team, LLILAS and Benson colleagues, and partners across the university.
Required Qualifications
Bachelor’s Degree.
At least 3 years of clerical/administrative experience or customer-service experience in a people-centered field
Experience working with or working knowledge of VIP donor database or other customer relationship management (CRM) system. Ability to learn new technology.
Experience creating fundraising or marketing campaigns.
Excellent communication (written and oral) and organizational skills.
Demonstrated ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
Ability to interact and communicate with a diverse population of stakeholders, including UT students, faculty, staff, and patrons, using diplomacy and discretion at all times.
Demonstrated ability to manage workflows and problem solve.
Strong commitment to diversity, inclusivity, accessibility, and equity.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working in a higher education development office
Demonstrated experience composing, editing, and proofreading correspondence, and working with confidential information.
Project management skills
Diplomacy skills, demonstrated experience building relationships and collaborating across departments
Discretion and experience working with sensitive information
Written and oral proficiency in Spanish.
Research indicates that applicants with marginalized identities are hesitant to apply for positions if they do not meet all of the qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Feb 10, 2023
Full time
Purpose
The development specialist will work with the University of Texas Libraries (UTL) Director of Development to support the implementation and execution of the fundraising, development and advancement goals and initiatives of LLILAS Benson Latin American Studies and Collections (LLILAS Benson).
Responsibilities
Annual Giving: Implement LLILAS Benson annual giving plan. Serve as point of contact with the Texas Development Annual Giving Team. Efforts are in coordination with programmatic priorities determined by LLILAS Benson Co-Directors, and with fundraising methods and strategies determined by UTL Director of Development.
Gift stewardship and annual giving operations include creating communication plans, coordinating with Texas Development research analysts to develop prospect pools, generating and publishing campaign materials on marketing and fundraising platforms, managing relations with campaign constituents, internal reporting, and other duties as assigned. Annual giving activities are in coordination with the Texas Development Annual Giving team.
Work with UTL Director of Development and College of Liberal Arts (COLA) Development team to support the preparation, editing and organizing of materials for the annual endowment impact report for Benson endowments.
Event and Meeting Management: Provide and oversee logistical support (planning, execution, communication, vendor relations, bookkeeping tasks, etc.) for the LLILAS Benson Advisory Council meetings, Alumni Network, Volunteer Committees, as well as regional or special events to cultivate donor interest in LLILAS Benson.
Draft, edit and review related correspondence, print, and digital materials. Coordinate invitation lists, track RSVP’s, track event engagement/participation in VIP.
Coordinate LLILAS Benson participation in annual giving and What Starts Here events such as Thanks Day, 40 Hours for the Forty Acres, and campaign activities.
As needed and capacity allows, the Development Specialist may provide collaborative support for UT Libraries development events and meetings.
Endowment Management: Drafts gift instruments and process new Benson endowments. Prepares general and customized reports to identified donors. Monitors use of endowments to be in accordance with donor restrictions and university regulations.
Stewardship: Support stewardship of LLILAS Benson donors, in line with strategies and methods set forth by UTL Director of Development (Benson) and COLA CDO (LLILAS).
Data Management: Accurately and efficiently maintain donor information in Texas Development’s VIP database. Provide gift reports to UTL Director of Development, COLA CDO and LLILAS Benson Co-Directors as requested. Participate in meetings with Texas Development Research Analysts.
Administrative Support: Perform administrative duties as needed for development purposes in a professional, service-oriented manner with the UT Libraries Development team, College of Liberal Arts Development team, LLILAS and Benson colleagues, and partners across the university.
Required Qualifications
Bachelor’s Degree.
At least 3 years of clerical/administrative experience or customer-service experience in a people-centered field
Experience working with or working knowledge of VIP donor database or other customer relationship management (CRM) system. Ability to learn new technology.
Experience creating fundraising or marketing campaigns.
Excellent communication (written and oral) and organizational skills.
Demonstrated ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
Ability to interact and communicate with a diverse population of stakeholders, including UT students, faculty, staff, and patrons, using diplomacy and discretion at all times.
Demonstrated ability to manage workflows and problem solve.
Strong commitment to diversity, inclusivity, accessibility, and equity.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working in a higher education development office
Demonstrated experience composing, editing, and proofreading correspondence, and working with confidential information.
Project management skills
Diplomacy skills, demonstrated experience building relationships and collaborating across departments
Discretion and experience working with sensitive information
Written and oral proficiency in Spanish.
Research indicates that applicants with marginalized identities are hesitant to apply for positions if they do not meet all of the qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Loan Specialist 2
Salary Range: $4693 - $7180 (Monthly)
Put your real property investment experience to work, by exploring funding and investment opportunities, developing strategies, and implementing action steps!
The Housing Investments Coordinator is responsible for securing the State’s investment in real property and financial investments that expand housing opportunities for people with mental health and addiction disorders. This position involves planning, policy development, procedure and form creation, financial coordination and compliance monitoring activities for several HSD housing initiatives. Tasks include underwriting review for real property investments; coordinating development, preparation and execution of documents that secure state investments in real property; maintaining financial records on the Community Mental Health Housing Fund; monitoring compliance with terms of the security documents; coordinating remedies for defaults or problems identified through monitoring or other means; representing HSD at inter-agency meetings; providing technical assistance to expand housing options for persons with serious mental health and addiction disorders; and monitory compliance per the terms of the Delegation Agreement.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications:
Five years experience in either:
Preparing or analyzing residential, commercial, or public sector loan applications using cash flow, financial statements, historical and annual operation analyses; including collections and foreclosure procedures;
OR
Processing real estate transactions including qualifying, evaluating and extending credit to borrowers, and property inspections;
OR
Marketing, analyzing, servicing, or underwriting residential, commercial, or public sector loans;
OR
Economic or community development.
NOTE:
A Bachelor's degree in Business Administration, Economic, Finance, Accounting, or related field may substitute for three years of experience.
An Associate's degree in Real Estate, Finance, Business Administration or a related field may substitute for 18 months of the experience.
Desired Attributes :
Knowledge and experience in program and budget monitoring, developing operational plans, preparing written documents and reports, and oral communications.
Knowledge and experience in real estate development and affordable housing resources.
Knowledge and experience with real estate transactions, including title and escrow processes and procedures.
Certificate Requirement :
Oregon Contract Administration Training Certificate (Workday) within 12 months of hire.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-116393
Application Deadline: 01/05/2023
Dec 22, 2022
Full time
Loan Specialist 2
Salary Range: $4693 - $7180 (Monthly)
Put your real property investment experience to work, by exploring funding and investment opportunities, developing strategies, and implementing action steps!
The Housing Investments Coordinator is responsible for securing the State’s investment in real property and financial investments that expand housing opportunities for people with mental health and addiction disorders. This position involves planning, policy development, procedure and form creation, financial coordination and compliance monitoring activities for several HSD housing initiatives. Tasks include underwriting review for real property investments; coordinating development, preparation and execution of documents that secure state investments in real property; maintaining financial records on the Community Mental Health Housing Fund; monitoring compliance with terms of the security documents; coordinating remedies for defaults or problems identified through monitoring or other means; representing HSD at inter-agency meetings; providing technical assistance to expand housing options for persons with serious mental health and addiction disorders; and monitory compliance per the terms of the Delegation Agreement.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications:
Five years experience in either:
Preparing or analyzing residential, commercial, or public sector loan applications using cash flow, financial statements, historical and annual operation analyses; including collections and foreclosure procedures;
OR
Processing real estate transactions including qualifying, evaluating and extending credit to borrowers, and property inspections;
OR
Marketing, analyzing, servicing, or underwriting residential, commercial, or public sector loans;
OR
Economic or community development.
NOTE:
A Bachelor's degree in Business Administration, Economic, Finance, Accounting, or related field may substitute for three years of experience.
An Associate's degree in Real Estate, Finance, Business Administration or a related field may substitute for 18 months of the experience.
Desired Attributes :
Knowledge and experience in program and budget monitoring, developing operational plans, preparing written documents and reports, and oral communications.
Knowledge and experience in real estate development and affordable housing resources.
Knowledge and experience with real estate transactions, including title and escrow processes and procedures.
Certificate Requirement :
Oregon Contract Administration Training Certificate (Workday) within 12 months of hire.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-116393
Application Deadline: 01/05/2023
The Opportunity:
Job Description
Accounts Receivable Specialist: Responsible for following up directly with commercial and governmental payers to resolve claim issues and secure appropriate and timely reimbursement. Identifies and analyzes denials and payment variances and takes action to resolve account including drafting and submitting technical appeals. Examines denied and underpaid claims to determine reason for discrepancies. Communicates directly with payers to follow up on outstanding claims, file technical appeals, resolve payment variances, and ensure timely reimbursement. Ability to identify with specific reason underpayments, denials, and cause of payment delay. Works with management to identify, trend, and address root causes of issues in the A/R. Maintains a thorough understanding of federal and state regulations, as well as payer specific requirements and taken appropriate action accordingly. Documents activity accurately including contact names, addresses, phone numbers, and other pertinent information. Demonstrates initiative and resourcefulness by making recommendations and communicating trends and issues to management. Needs to be a strong problem solver and critical thinker to resolve accounts. Must meet productivity and quality standards. Performs other duties as assigned Minimum Years and Type of Experience: High School Diploma Other Knowledge, Skills and Abilities Required: Must demonstrate basic computer knowledge and demonstrate proficiency in Microsoft Excel. Must pass typing test of 35 words per minute (error adjusted). Excellent Verbal skills. Problem solving skills, the ability to look at account and determine a plan of action for collection. Critical thinking skills, the ability to comprehend tools provided for securing payment, and apply them to differing accounts to result in payment. Adaptability to changing procedures and growing environment. Other Knowledge, Skills and Abilities Preferred: 2 or 4 year degree. 1-3 years of relevant experience in medical collections or professional billing preferred. Knowledge of claims review and analysis. Working knowledge of revenue cycle. Experience working the DDE Medicare system. Working knowledge of medical terminology and/or insurance claim terminology. Certifications: CRCR within 6 months hire.
Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.
#LI-MW1
#LI-Remote
Join an award-winning company
Three-time winner of “Best in KLAS” 2020-2022
2022 Top Workplaces Healthcare Industry Award
2022 Top Workplaces USA Award
2022 Top Workplaces Culture Excellence Awards
Innovation
Work-Life Flexibility
Leadership
Purpose + Values
Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:
Benefit packages - We offer a variety of medical plans, retirement options, and 401k options.
Wellness Programs – Are designed to help our associates enhance their health, including a comprehensive annual health risk assessment.
Our Culture – Ensemble’s Associate Engagement Committee facilitates fundraising, community outreach and DEI events throughout the year.
Growth – We invest in your professional development. Each associate receives a professional certification relevant to their field and can obtain tuition reimbursement.
Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.
Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact our Human Resources Department at HumanResources@EnsemblepHP.com . This department will make sure you get connected to a Human Resources representative that can assist you.
Sep 19, 2022
Full time
The Opportunity:
Job Description
Accounts Receivable Specialist: Responsible for following up directly with commercial and governmental payers to resolve claim issues and secure appropriate and timely reimbursement. Identifies and analyzes denials and payment variances and takes action to resolve account including drafting and submitting technical appeals. Examines denied and underpaid claims to determine reason for discrepancies. Communicates directly with payers to follow up on outstanding claims, file technical appeals, resolve payment variances, and ensure timely reimbursement. Ability to identify with specific reason underpayments, denials, and cause of payment delay. Works with management to identify, trend, and address root causes of issues in the A/R. Maintains a thorough understanding of federal and state regulations, as well as payer specific requirements and taken appropriate action accordingly. Documents activity accurately including contact names, addresses, phone numbers, and other pertinent information. Demonstrates initiative and resourcefulness by making recommendations and communicating trends and issues to management. Needs to be a strong problem solver and critical thinker to resolve accounts. Must meet productivity and quality standards. Performs other duties as assigned Minimum Years and Type of Experience: High School Diploma Other Knowledge, Skills and Abilities Required: Must demonstrate basic computer knowledge and demonstrate proficiency in Microsoft Excel. Must pass typing test of 35 words per minute (error adjusted). Excellent Verbal skills. Problem solving skills, the ability to look at account and determine a plan of action for collection. Critical thinking skills, the ability to comprehend tools provided for securing payment, and apply them to differing accounts to result in payment. Adaptability to changing procedures and growing environment. Other Knowledge, Skills and Abilities Preferred: 2 or 4 year degree. 1-3 years of relevant experience in medical collections or professional billing preferred. Knowledge of claims review and analysis. Working knowledge of revenue cycle. Experience working the DDE Medicare system. Working knowledge of medical terminology and/or insurance claim terminology. Certifications: CRCR within 6 months hire.
Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.
#LI-MW1
#LI-Remote
Join an award-winning company
Three-time winner of “Best in KLAS” 2020-2022
2022 Top Workplaces Healthcare Industry Award
2022 Top Workplaces USA Award
2022 Top Workplaces Culture Excellence Awards
Innovation
Work-Life Flexibility
Leadership
Purpose + Values
Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:
Benefit packages - We offer a variety of medical plans, retirement options, and 401k options.
Wellness Programs – Are designed to help our associates enhance their health, including a comprehensive annual health risk assessment.
Our Culture – Ensemble’s Associate Engagement Committee facilitates fundraising, community outreach and DEI events throughout the year.
Growth – We invest in your professional development. Each associate receives a professional certification relevant to their field and can obtain tuition reimbursement.
Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.
Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact our Human Resources Department at HumanResources@EnsemblepHP.com . This department will make sure you get connected to a Human Resources representative that can assist you.
OUR COMPANY
At Almanac Technologies / Machol & Johannes, we believe that culture is the difference-maker between good companies and great ones. We believe in inspiring with a people first culture and are determined to be recognized as a "Best Place to Work" company. Would you love to be part of a team dedicated to excellent results and a world-class culture?
At Almanac Technologies / Machol & Johannes, we know that you want:
A truly inclusive culture with DE&I initiatives that are actually needle-movers and not simply box-checkers.
The ability to contribute and make a difference on the job, with leaders who listen and leverage your unique strengths
Interesting & challenging work with opportunities to learn, grow, and develop yourself both as a person & as a professional
Competitive pay & benefits that are brag worthy
If these strike a chord with you we may be your next move!
Almanac Technologies is a service provider to Machol & Johannes, LLC, a premier law firm with headquarters in Colorado, and offices in Wyoming, New Mexico, Washington, Oregon, Utah, and Idaho. We offer representation and customer service in the Collection, Bankruptcy, and Creditor rights arenas. We are two halves of one dream, built by the same family.
COMPLIANCE SPECIALIST
The Compliance Specialist is responsible for maintaining comprehensive audits and identifying compliance data trends. As a part of the job requirements, the employee will focus on process management while implementing client and regulatory requirements. Auditing, policy upkeep, and regular client deliverables will also be included in the workload.
BENEFITS & COMPENSATION
$17-$19/hour depending on experience
13 front loaded PTO days in your first year, and grows with you!
6 paid federal holidays + 1 float holiday annually
Eligible for health, dental, and vision insurance plans
Company 401k program
FREE commuter pass for RTD
Personal & Professional development programs
OUR IDEAL CANDIDATE
Excels at building cross department relationships to improve collaboration
Keen eye for detail & dedication to accuracy
Demands & delivers clear, concise, & proactive communication
Passionate about achieving challenging goals
Thrives in a fast-paced work environment
Comfortable adapting to change and/or delays
Time management guru who manages competing demands with ease
Looks for ways to improve and promote quality
CORE FUNCTIONS
Audit and score calls for compliance against FDCPA, TCPA, and other regulatory agency requirements
Complete client daily, weekly and monthly call deliverables
Complaint trending and analysis
Investigate issues/exceptions and create remediation plans
Drafting regulatory complaint responses
Identify compliance issues in inclusive trackers and logs and develop solutions
Complete monthly client deliverables on an as needed basis
On-board/Off-board vendors and provide vendor management
Provide training to ensure firm is in compliance with all requirements
Oversee the internal and external auditing for firm
Ensure policies and procedures are updated and readily available for our clients and internal purposes
Maintain remediation logs and create error reports
Reporting data to upper management and executive committee
Other duties as assigned
WORKING ENVIRONMENT
TEMPORARILY hybrid remote due to COVID-19
4 days remote, 1 day in-office per week
In-office day will report to our Downtown, Denver location
Monday - Friday
HOURS: 8am - 4:30pm
Sitting 80%, Standing/Walking 20%
Will type, write, use finger dexterity, talk, hear, and see (up close and moderate distances) as a normal part of job duties
Will occasionally need to lift up to 25 lbs.
JOB QUALIFICATIONS
Education, Formal Training, or Certificates:
High School Diploma
Experience:
Experience in a fast-paced office environment required.
1-2 years of auditing, quality assurance/management, or similar experience required.
Experience with data entry required.
Experience in the collections industry preferred.
Business-to-business customer service with experience in a client-facing role is strongly preferred.
Knowledge, Skills, and Abilities:
Type +55 WPM
Intermediate to Advanced skills with Excel required
Intermediate skill with other Microsoft Office programs preferred
Excellent written & spoken communication skills required
Active listening skills to apply compliance standards
Ability to communicate effectively in a team environment
Must be able to handle a large volume of work with constant interruption
Proven ability to complete assignments in short time-frames, under stress, and within guidelines
Ability to maintain positive professional relationships
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1929048-334497
Aug 18, 2021
Full time
OUR COMPANY
At Almanac Technologies / Machol & Johannes, we believe that culture is the difference-maker between good companies and great ones. We believe in inspiring with a people first culture and are determined to be recognized as a "Best Place to Work" company. Would you love to be part of a team dedicated to excellent results and a world-class culture?
At Almanac Technologies / Machol & Johannes, we know that you want:
A truly inclusive culture with DE&I initiatives that are actually needle-movers and not simply box-checkers.
The ability to contribute and make a difference on the job, with leaders who listen and leverage your unique strengths
Interesting & challenging work with opportunities to learn, grow, and develop yourself both as a person & as a professional
Competitive pay & benefits that are brag worthy
If these strike a chord with you we may be your next move!
Almanac Technologies is a service provider to Machol & Johannes, LLC, a premier law firm with headquarters in Colorado, and offices in Wyoming, New Mexico, Washington, Oregon, Utah, and Idaho. We offer representation and customer service in the Collection, Bankruptcy, and Creditor rights arenas. We are two halves of one dream, built by the same family.
COMPLIANCE SPECIALIST
The Compliance Specialist is responsible for maintaining comprehensive audits and identifying compliance data trends. As a part of the job requirements, the employee will focus on process management while implementing client and regulatory requirements. Auditing, policy upkeep, and regular client deliverables will also be included in the workload.
BENEFITS & COMPENSATION
$17-$19/hour depending on experience
13 front loaded PTO days in your first year, and grows with you!
6 paid federal holidays + 1 float holiday annually
Eligible for health, dental, and vision insurance plans
Company 401k program
FREE commuter pass for RTD
Personal & Professional development programs
OUR IDEAL CANDIDATE
Excels at building cross department relationships to improve collaboration
Keen eye for detail & dedication to accuracy
Demands & delivers clear, concise, & proactive communication
Passionate about achieving challenging goals
Thrives in a fast-paced work environment
Comfortable adapting to change and/or delays
Time management guru who manages competing demands with ease
Looks for ways to improve and promote quality
CORE FUNCTIONS
Audit and score calls for compliance against FDCPA, TCPA, and other regulatory agency requirements
Complete client daily, weekly and monthly call deliverables
Complaint trending and analysis
Investigate issues/exceptions and create remediation plans
Drafting regulatory complaint responses
Identify compliance issues in inclusive trackers and logs and develop solutions
Complete monthly client deliverables on an as needed basis
On-board/Off-board vendors and provide vendor management
Provide training to ensure firm is in compliance with all requirements
Oversee the internal and external auditing for firm
Ensure policies and procedures are updated and readily available for our clients and internal purposes
Maintain remediation logs and create error reports
Reporting data to upper management and executive committee
Other duties as assigned
WORKING ENVIRONMENT
TEMPORARILY hybrid remote due to COVID-19
4 days remote, 1 day in-office per week
In-office day will report to our Downtown, Denver location
Monday - Friday
HOURS: 8am - 4:30pm
Sitting 80%, Standing/Walking 20%
Will type, write, use finger dexterity, talk, hear, and see (up close and moderate distances) as a normal part of job duties
Will occasionally need to lift up to 25 lbs.
JOB QUALIFICATIONS
Education, Formal Training, or Certificates:
High School Diploma
Experience:
Experience in a fast-paced office environment required.
1-2 years of auditing, quality assurance/management, or similar experience required.
Experience with data entry required.
Experience in the collections industry preferred.
Business-to-business customer service with experience in a client-facing role is strongly preferred.
Knowledge, Skills, and Abilities:
Type +55 WPM
Intermediate to Advanced skills with Excel required
Intermediate skill with other Microsoft Office programs preferred
Excellent written & spoken communication skills required
Active listening skills to apply compliance standards
Ability to communicate effectively in a team environment
Must be able to handle a large volume of work with constant interruption
Proven ability to complete assignments in short time-frames, under stress, and within guidelines
Ability to maintain positive professional relationships
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1929048-334497
The John & Mable Ringling Museum of Art
Sarasota, FL
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
https://hr.fsu.edu/sections/equity-diversity-inclusion/equal-employment-opportunity-eeo
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Associate Director of Academic Affairs and Collections reports to The Ringling's Executive Director.
Responsibilities will include:
Heading the collections management, research, and education division of The Ringling including the Collections (Registration & Prep), Library, Archives, and Education departments. Supervising department heads in these areas.
Serving as The Ringling's academic liaison to Florida State University (FSU), local college and universities, and partnering institutions of the Cross College Alliance. Traveling as needed in performing liaison duties.
Participating in special projects as appointed by the Executive Director including institution-wide, cross-departmental projects that provide administrative, management, and programmatic support to Ringling initiatives.
Directing the facilitation of all academic programs at The Ringling including academic internships, fellowships, and the summer intern program. Collaborating with Ringling Human Resources on the design and implementation of paid academic programs. Developing educational programming with museum staff throughout the academic year to support internship opportunities.
Responsible for facilitating graduate programs at the Ringling; collaborating with FSU faculty in Tallahassee to provide programmatic/curriculum support through evaluation and selection of resources/learning activities that support and enhance current curricula of each program.
Developing course curriculum and teaches seminars courses for the FSU/The Ringling MA program in Museum and Cultural Heritage Studies and providing these students guidance and mentorship in research and scholarship.
Developing and making recommendations on academic policies and procedures at the Ringling in conjunction with FSU.
Supporting outreach efforts aimed at local college students and young professionals, such as The Ringling Underground.
Preparing and managing the academic programs' budgets at The Ringling.
Serving as a member of Senior Staff team
Qualifications
Academic Master’s degree or highest-level terminal degree from an accredited institution in Art History or a closely related degree, or equivalent qualifications based on professional experience and otherwise qualified to perform assigned duties.
Minimum of three years of experience in the development and delivery of college level courses.
Knowledge of principles and practices of academic program planning, development, and evaluation.
Minimum of three years’ experience in higher education and/or museum administration.
Excellent project management and organizational skills.
Prior supervisory experience.
Preferred
Doctoral degree
Experience in academic program planning, development, and evaluation.
Demonstrated problem-solving, decision-making, and creative-thinking abilities.
Ability to provide leadership and direction in programmatic, budgetary, and operational functions.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
The anticipated annual salary will be up to $85,000 based on the education, skills, and experience of the selected candidate. Find out more about our benefits under the "FSU Total Rewards" section.
Pay Plan
This is a Faculty position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Typical schedule will be Monday-Friday from 8:00 am to 5:00 pm with a one hour lunch period.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific Faculty job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. Applicants are required to complete the online application with all applicable information . Applications must include education details even if attaching a Vita.
If you are a current FSU employee, apply via myFSU > Self Service.
Request Letters of Reference
This position requires that you have three confidential professional letters of recommendation submitted on your behalf. Follow the steps below to request these letters through our system: 1) After submitting your application, click the Careers link; 2) Click the My References link; 3) Click the Send/View Reference Request button next to the appropriate position; and 4) Follow the steps on that page to send your references a system generated email requesting they submit a letter of recommendation on your behalf. You may also return to the My References link and click on "Send/View Reference Request" to see if your references have responded, add additional references, or resend requests.
Faculty Information
The Associate Director of Academic Affairs & Collections at The John & Mable Ringling Museum of Art is a 12-month salaried Faculty position of the Florida State University. The University's Faculty Classifications include Instructional Specialist I, 12 Month Salaried; Instructional Specialist II, 12 Month Salaried; and Instructional Specialist III, 12 Month Salaried. The incumbant hired into this position will be offered placement in the appropriate job classification based on relevant expertise and experience as related to the position and then needs of the Museum. Up to two years of prior credit towards promotion may be awarded at the discretion of FSU/The Ringling.
Jun 03, 2021
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
https://hr.fsu.edu/sections/equity-diversity-inclusion/equal-employment-opportunity-eeo
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Associate Director of Academic Affairs and Collections reports to The Ringling's Executive Director.
Responsibilities will include:
Heading the collections management, research, and education division of The Ringling including the Collections (Registration & Prep), Library, Archives, and Education departments. Supervising department heads in these areas.
Serving as The Ringling's academic liaison to Florida State University (FSU), local college and universities, and partnering institutions of the Cross College Alliance. Traveling as needed in performing liaison duties.
Participating in special projects as appointed by the Executive Director including institution-wide, cross-departmental projects that provide administrative, management, and programmatic support to Ringling initiatives.
Directing the facilitation of all academic programs at The Ringling including academic internships, fellowships, and the summer intern program. Collaborating with Ringling Human Resources on the design and implementation of paid academic programs. Developing educational programming with museum staff throughout the academic year to support internship opportunities.
Responsible for facilitating graduate programs at the Ringling; collaborating with FSU faculty in Tallahassee to provide programmatic/curriculum support through evaluation and selection of resources/learning activities that support and enhance current curricula of each program.
Developing course curriculum and teaches seminars courses for the FSU/The Ringling MA program in Museum and Cultural Heritage Studies and providing these students guidance and mentorship in research and scholarship.
Developing and making recommendations on academic policies and procedures at the Ringling in conjunction with FSU.
Supporting outreach efforts aimed at local college students and young professionals, such as The Ringling Underground.
Preparing and managing the academic programs' budgets at The Ringling.
Serving as a member of Senior Staff team
Qualifications
Academic Master’s degree or highest-level terminal degree from an accredited institution in Art History or a closely related degree, or equivalent qualifications based on professional experience and otherwise qualified to perform assigned duties.
Minimum of three years of experience in the development and delivery of college level courses.
Knowledge of principles and practices of academic program planning, development, and evaluation.
Minimum of three years’ experience in higher education and/or museum administration.
Excellent project management and organizational skills.
Prior supervisory experience.
Preferred
Doctoral degree
Experience in academic program planning, development, and evaluation.
Demonstrated problem-solving, decision-making, and creative-thinking abilities.
Ability to provide leadership and direction in programmatic, budgetary, and operational functions.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
The anticipated annual salary will be up to $85,000 based on the education, skills, and experience of the selected candidate. Find out more about our benefits under the "FSU Total Rewards" section.
Pay Plan
This is a Faculty position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Typical schedule will be Monday-Friday from 8:00 am to 5:00 pm with a one hour lunch period.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific Faculty job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. Applicants are required to complete the online application with all applicable information . Applications must include education details even if attaching a Vita.
If you are a current FSU employee, apply via myFSU > Self Service.
Request Letters of Reference
This position requires that you have three confidential professional letters of recommendation submitted on your behalf. Follow the steps below to request these letters through our system: 1) After submitting your application, click the Careers link; 2) Click the My References link; 3) Click the Send/View Reference Request button next to the appropriate position; and 4) Follow the steps on that page to send your references a system generated email requesting they submit a letter of recommendation on your behalf. You may also return to the My References link and click on "Send/View Reference Request" to see if your references have responded, add additional references, or resend requests.
Faculty Information
The Associate Director of Academic Affairs & Collections at The John & Mable Ringling Museum of Art is a 12-month salaried Faculty position of the Florida State University. The University's Faculty Classifications include Instructional Specialist I, 12 Month Salaried; Instructional Specialist II, 12 Month Salaried; and Instructional Specialist III, 12 Month Salaried. The incumbant hired into this position will be offered placement in the appropriate job classification based on relevant expertise and experience as related to the position and then needs of the Museum. Up to two years of prior credit towards promotion may be awarded at the discretion of FSU/The Ringling.
The John & Mable Ringling Museum of Art
Sarasota, FL
Job ID 48898
Apply on or before 6/25/2021 at: http://bit.ly/MuseumEducationSpec
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Museum Education and Training Specialist directs the museum’s tour guide program including design, development, implementation, and evaluation. This position also serves as the museum’s point of contact for accessibility initiatives.
Typical responsibilities include:
Lead in the design, development, implementation and evaluation of The Ringling guide training program through an equity lens. Develops inclusive interpretive strategies and training materials, and provides instruction in collections content and inclusive tour techniques. Develops continuing education opportunities for guides in support of IDEA efforts.
Conducts regular evaluations of individual guides on both content and presentation skills to maintain consistent quality within the guide program. Offers coaching and mentoring when needed.
In partnership with the Guide Program Associate and Volunteer Services department, assists with determining the guide program recruitment needs. Identifies ways to recruit and welcome a diverse group of candidates.
Serves as the Accessibility point of contact for visitor groups. Coordinates the Accessibility Working Group and Community Accessibility Working Group to identify ways to improve accessibility at The Ringling. Researches, implements, and develops guidelines for new products and services to support museum access. Makes purchase recommendations to the IDEA & Access budget manager on new products and services. Leads museum access programs and conducts accessibility training for museum guides as needed.
Collaborates with education team members to provide training and support for related guides and volunteer programs such as School Tour guides and Youth and Family volunteers.
Collaborates with HR to support training initiatives for museum-wide staff and volunteers to facilitate connections to the Museum's mission and collections, to encourage camaraderie, and to provide opportunities for staff and volunteers to enhance the visitor experience.
Other duties as assigned.
Qualifications
Bachelor's degree and two years' relevant experience or a combination of post high school education and relevant experience equal to six years. Note: Higher education can substitute for experience at the equivalent rate.
Ability to demonstrate critical thinking based upon in-depth data and substantiating information, considering and respecting others' input, personal values, and ethics.
Ability to effectively train and direct the work of others.
Ability to understand and interpret educational needs and to develop effective instructional media solutions.
*Please note that a work sample will be administered if selected for interview.
Helpful
Multilingual with a preference for the ability to speak and/or write in Spanish.
Experience with Visual Thinking Strategies.
Experience teaching in a museum setting.
Passion for working with diverse populations and creating museum experiences that are inclusive and accessible to all.
Anticipated Salary Range
Up to low $40,000s based on education, skills, and experience of the top candidate.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Typical working hours are Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
If you are a current FSU employee, apply via myFSU > Self Service.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Pay Plan
This is an A&P (Administrative and Professional) position.
May 27, 2021
Full time
Job ID 48898
Apply on or before 6/25/2021 at: http://bit.ly/MuseumEducationSpec
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Museum Education and Training Specialist directs the museum’s tour guide program including design, development, implementation, and evaluation. This position also serves as the museum’s point of contact for accessibility initiatives.
Typical responsibilities include:
Lead in the design, development, implementation and evaluation of The Ringling guide training program through an equity lens. Develops inclusive interpretive strategies and training materials, and provides instruction in collections content and inclusive tour techniques. Develops continuing education opportunities for guides in support of IDEA efforts.
Conducts regular evaluations of individual guides on both content and presentation skills to maintain consistent quality within the guide program. Offers coaching and mentoring when needed.
In partnership with the Guide Program Associate and Volunteer Services department, assists with determining the guide program recruitment needs. Identifies ways to recruit and welcome a diverse group of candidates.
Serves as the Accessibility point of contact for visitor groups. Coordinates the Accessibility Working Group and Community Accessibility Working Group to identify ways to improve accessibility at The Ringling. Researches, implements, and develops guidelines for new products and services to support museum access. Makes purchase recommendations to the IDEA & Access budget manager on new products and services. Leads museum access programs and conducts accessibility training for museum guides as needed.
Collaborates with education team members to provide training and support for related guides and volunteer programs such as School Tour guides and Youth and Family volunteers.
Collaborates with HR to support training initiatives for museum-wide staff and volunteers to facilitate connections to the Museum's mission and collections, to encourage camaraderie, and to provide opportunities for staff and volunteers to enhance the visitor experience.
Other duties as assigned.
Qualifications
Bachelor's degree and two years' relevant experience or a combination of post high school education and relevant experience equal to six years. Note: Higher education can substitute for experience at the equivalent rate.
Ability to demonstrate critical thinking based upon in-depth data and substantiating information, considering and respecting others' input, personal values, and ethics.
Ability to effectively train and direct the work of others.
Ability to understand and interpret educational needs and to develop effective instructional media solutions.
*Please note that a work sample will be administered if selected for interview.
Helpful
Multilingual with a preference for the ability to speak and/or write in Spanish.
Experience with Visual Thinking Strategies.
Experience teaching in a museum setting.
Passion for working with diverse populations and creating museum experiences that are inclusive and accessible to all.
Anticipated Salary Range
Up to low $40,000s based on education, skills, and experience of the top candidate.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Typical working hours are Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
If you are a current FSU employee, apply via myFSU > Self Service.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Pay Plan
This is an A&P (Administrative and Professional) position.
Job ID 48850
Apply on or before 6/1/2021 at: http://bit.ly/PRMarketingProAssc
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supports the administrative functions/operations of the Communications and Marketing Department, and assists with Public Relations.
Tasks in a typical day include:
Works with the PR & Marketing Manager and Marketing Director to monitor seven separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Assists in the maintenance of supplies inventory. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Compiles Press Kit Materials for distribution to media representatives. Monitors and tracks press releases. Uses CISION to produce media reports. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours with visiting media as needed. Maintains library of images. Coordinates with curatorial and collections department to obtain images and ensure appropriate image credits. Responds to requests for images from the media and internal departments.
Assists with management of internal communication initiatives, such as providing talking points to staff regarding programs, exhibitions, and significant media-related events. Compiles lists of upcoming exhibitions, programs, and events for inclusion in various community calendars and local guides. Prepares bi-monthly Ringling public events calendar for print. Ensures consistency of brand standards and institutional naming conventions by proofreading content.
Runs Tessitura Marketing Reports and serves as the department’s Tessitura specialist by attending trainings and self-directed learning as appropriate. Compiles and interprets marketing and admissions data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing efforts in compliance with grant guidelines.
Serves as the workflow coordinator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media. Maintains project files and project tracking in an efficient and timely manner. Facilitates the print production process including obtaining estimates (quotes), packaging files for print, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
High school diploma/equivalency and four years of experience. Note: post-high school education may substitute for experience at the equivalent rate.
Excellent communication and writing skills.
Ability to multitask in a fast-paced, deadline-driven environment.
Outstanding editing and proofreading skills.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Publisher or equivalent software.
High comfort level with technology.
Previous purchasing, accounting, public relations, marketing, and/or administrative experience.
A valid Florida driver's license or ability to obtain prior to hire.
Please note: A Microsoft Excel, proofreading, and writing skills test will be administered if selected for an interview.
Helpful
While helpful, the following are not required to be considered for this role:
Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent degree.
Experience or internships in public relations, communications, marketing, sales, or other related field.
Interpersonal and communication skills, to include the ability to interact with a variety of people.
Ability to speak languages other than English.
Experience working in Tessitura or database administration.
Photography skills.
Applicants are encouraged to include a writing sample.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Up to low $30,000 range based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.
May 14, 2021
Full time
Job ID 48850
Apply on or before 6/1/2021 at: http://bit.ly/PRMarketingProAssc
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supports the administrative functions/operations of the Communications and Marketing Department, and assists with Public Relations.
Tasks in a typical day include:
Works with the PR & Marketing Manager and Marketing Director to monitor seven separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Assists in the maintenance of supplies inventory. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Compiles Press Kit Materials for distribution to media representatives. Monitors and tracks press releases. Uses CISION to produce media reports. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours with visiting media as needed. Maintains library of images. Coordinates with curatorial and collections department to obtain images and ensure appropriate image credits. Responds to requests for images from the media and internal departments.
Assists with management of internal communication initiatives, such as providing talking points to staff regarding programs, exhibitions, and significant media-related events. Compiles lists of upcoming exhibitions, programs, and events for inclusion in various community calendars and local guides. Prepares bi-monthly Ringling public events calendar for print. Ensures consistency of brand standards and institutional naming conventions by proofreading content.
Runs Tessitura Marketing Reports and serves as the department’s Tessitura specialist by attending trainings and self-directed learning as appropriate. Compiles and interprets marketing and admissions data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing efforts in compliance with grant guidelines.
Serves as the workflow coordinator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media. Maintains project files and project tracking in an efficient and timely manner. Facilitates the print production process including obtaining estimates (quotes), packaging files for print, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
High school diploma/equivalency and four years of experience. Note: post-high school education may substitute for experience at the equivalent rate.
Excellent communication and writing skills.
Ability to multitask in a fast-paced, deadline-driven environment.
Outstanding editing and proofreading skills.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Publisher or equivalent software.
High comfort level with technology.
Previous purchasing, accounting, public relations, marketing, and/or administrative experience.
A valid Florida driver's license or ability to obtain prior to hire.
Please note: A Microsoft Excel, proofreading, and writing skills test will be administered if selected for an interview.
Helpful
While helpful, the following are not required to be considered for this role:
Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent degree.
Experience or internships in public relations, communications, marketing, sales, or other related field.
Interpersonal and communication skills, to include the ability to interact with a variety of people.
Ability to speak languages other than English.
Experience working in Tessitura or database administration.
Photography skills.
Applicants are encouraged to include a writing sample.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Up to low $30,000 range based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.
Job ID 48848
Apply on or before 6/1/2021 at: http://bit.ly/MuseumPreparator
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The role of Museum Preparator works as a member of the Preparation & Design Team assisting with proper gallery and exhibition maintenance and repair.
Typical tasks in this role would include:
Acting as PREP Project Manager for exhibition and collection-related projects, as assigned by the Senior Preparator, works in tandem with assigned Registration Project Manager to complete all aspects of the exhibition to meet opening deadlines. This includes coordination of OPS staff and contractors in the execution of tasks, provides logistical support in the movement of objects, and interfacing with external clients such as couriers, vendors and contractors. Communicates regularly with Senior Preparator to inform on the status of assigned projects.
Works closely with curators, educators, registrars, and conservators in fulfilling installation and de-installation needs for exhibitions, gallery rotations, conservation moves, and education spaces.
Advises on costs for fabrication of casework, mounts and display solutions in assessing priorities within the projects and budget. Submits purchase requests. Provides Senior Preparator with the maintenance schedule, tool and materials inventory pertaining to mount fabrication as well as casework. Provides feedback to increase workflow efficiencies and fabrication improvements.
Drives large trucks and vans, to perform safe transit of museum objects, loaned objects, and casework. Drives and operates scissor lifts, single-operator lifts (in excess of 40'), and forklift. Operates rigging equipment (gantry/hoist, boom lifts, duct lifts).
Follows all applicable safety policies and procedures as outlined by the Ringling Museum and Florida State University. Troubleshoots shop equipment. Ensures cleanliness and proper maintenance of workshop and its equipment. Assists conservation with maintenance as needed.
Serves as Mount Fabrication Specialist, responsible for training staff on techniques and process related to mounts. Supervises mount-making projects and works closely with external vendors. Establishes fabrication and installation plans for all museum mounts of loaned objects and permanent collection items.
Mats and frames work on paper (photographs, drawings, prints). Performs lighting installation and maintenance in galleries. Performs packing and crating of loaned objects and permanent collection objects. Executes the fabrication of casework and supports, installs/assembles wall/case systems. Prints, presses, cuts, and installs labels and gallery text. Installs, maintains AV equipment within MOA galleries.
Performs other duties as assigned including implementation of emergency protective measures and maintenance of gallery and storage spaces.
May be required to travel (nationally or internationally) to serve as a museum courier.
Qualifications
High School diploma or equivalent and 1 year experience.
Valid Florida driver's license or ability to obtain prior to hire.
Ability to meet physical requirements as determined by position including the ability to climb ladders, lift and move objects up to 50 lbs.
Knowledge of exhibit displays, display design and installation.
May include framing, art installation, construction and finishing, carpentry work, alterations, and repairs.
Ability to interpret technical and artistic designs and create a final product.
Knowledge of art storage and display methods, techniques, and procedures.
Knowledge of the concepts, principles, and practices of collections management to include proper handling, installation, preservation, and/or maintenance.
Ability to package products for shipping/delivery.
Helpful
While helpful, these skills are not required to be considered for this role:
Higher education or vocational training in a related field such as Art or Art History.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Up to $38,150 based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Typical working hours are Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period. The incumbent may be required to work a flexible schedule including evenings, weekends, or emergencies based on the needs of The Ringling.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.
May 14, 2021
Full time
Job ID 48848
Apply on or before 6/1/2021 at: http://bit.ly/MuseumPreparator
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The role of Museum Preparator works as a member of the Preparation & Design Team assisting with proper gallery and exhibition maintenance and repair.
Typical tasks in this role would include:
Acting as PREP Project Manager for exhibition and collection-related projects, as assigned by the Senior Preparator, works in tandem with assigned Registration Project Manager to complete all aspects of the exhibition to meet opening deadlines. This includes coordination of OPS staff and contractors in the execution of tasks, provides logistical support in the movement of objects, and interfacing with external clients such as couriers, vendors and contractors. Communicates regularly with Senior Preparator to inform on the status of assigned projects.
Works closely with curators, educators, registrars, and conservators in fulfilling installation and de-installation needs for exhibitions, gallery rotations, conservation moves, and education spaces.
Advises on costs for fabrication of casework, mounts and display solutions in assessing priorities within the projects and budget. Submits purchase requests. Provides Senior Preparator with the maintenance schedule, tool and materials inventory pertaining to mount fabrication as well as casework. Provides feedback to increase workflow efficiencies and fabrication improvements.
Drives large trucks and vans, to perform safe transit of museum objects, loaned objects, and casework. Drives and operates scissor lifts, single-operator lifts (in excess of 40'), and forklift. Operates rigging equipment (gantry/hoist, boom lifts, duct lifts).
Follows all applicable safety policies and procedures as outlined by the Ringling Museum and Florida State University. Troubleshoots shop equipment. Ensures cleanliness and proper maintenance of workshop and its equipment. Assists conservation with maintenance as needed.
Serves as Mount Fabrication Specialist, responsible for training staff on techniques and process related to mounts. Supervises mount-making projects and works closely with external vendors. Establishes fabrication and installation plans for all museum mounts of loaned objects and permanent collection items.
Mats and frames work on paper (photographs, drawings, prints). Performs lighting installation and maintenance in galleries. Performs packing and crating of loaned objects and permanent collection objects. Executes the fabrication of casework and supports, installs/assembles wall/case systems. Prints, presses, cuts, and installs labels and gallery text. Installs, maintains AV equipment within MOA galleries.
Performs other duties as assigned including implementation of emergency protective measures and maintenance of gallery and storage spaces.
May be required to travel (nationally or internationally) to serve as a museum courier.
Qualifications
High School diploma or equivalent and 1 year experience.
Valid Florida driver's license or ability to obtain prior to hire.
Ability to meet physical requirements as determined by position including the ability to climb ladders, lift and move objects up to 50 lbs.
Knowledge of exhibit displays, display design and installation.
May include framing, art installation, construction and finishing, carpentry work, alterations, and repairs.
Ability to interpret technical and artistic designs and create a final product.
Knowledge of art storage and display methods, techniques, and procedures.
Knowledge of the concepts, principles, and practices of collections management to include proper handling, installation, preservation, and/or maintenance.
Ability to package products for shipping/delivery.
Helpful
While helpful, these skills are not required to be considered for this role:
Higher education or vocational training in a related field such as Art or Art History.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Up to $38,150 based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Typical working hours are Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period. The incumbent may be required to work a flexible schedule including evenings, weekends, or emergencies based on the needs of The Ringling.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.