Senior Administrative Assistant

  • California Primary Care Association
  • Sacramento, CA
  • Nov 19, 2020
Full time Administrative Assistant

Job Description

  • Act as the point of contact among executives, employees, CPCA members and other external partners
  •  Manage multiple calendars including making appointment and prioritizing urgent matters
  •  Manage information flow in a timely and accurate manner
  • Responsible for meeting coordination with committees, workgroups and task forces including:

o  Scheduling & calendaring
o  Preparation of meeting and presentation materials
o  Meeting minutes
o  Webinar support
o  Catering

  • Assists with other tasks and projects including:

o  Survey administration
o  Administration of annual CPCA Board of Directors election
o  Process membership applications

  •  Coordinates travel including expense reporting
  • Format information for internal and external communication – memos, emails, presentations, reports
  •  Update assigned sections of the CPCA website
  •  Provides back up support to Executive Assistant and front desk

Skills Required:

1. Strong interpersonal communication, organizational, time management and multi-tasking sk
2. Proven oral and written communication skills, including edit and proofreading.
3. Mid-level to advanced technology skills, including experience with word processing, spreadsheets, databases and graphics packages. Microsoft proficiency preferred, including Outlook, Word, Excel, Access and PowerPoint. Also, experience with webinar support (CPCA uses the GoTo platform) and basic website editing and database support.

4. Always demonstrate exceptional customer service principals maintaining a professional and courteous telephone manner.

5. Operate standard office equipment. 

Ability to:

  •  Support multiple staff/tasks and prioritize workload independ
  • Be flexible and adaptable to fast-pace and changing prio
  • Treat sensitive matters with confidentiality.
  • Be proactive - anticipate and resolve problems on own initiativ
  • Pay close attention to detai
  • Think strategically, identify gaps and make recommendation
  • Organize and evaluate project
  • Maintain helpful attitude and work co-operatively within a team environment

 

Additional Responsibilities:

  •  Attends and participates in required Association meeting
  • Reports regularly to superviso
  • Participates in CPCA events and represents the Association as requested, including state and
  • national event
  • Travel for regional and statewide meetings, including potential training events and site visits, by air and/or ground transportation.
  • Other duties as assign

 

Education and Experience:

Associate degree and two (2) years of advanced administrative support experience required. Experience with community health centers, member-driven associations or non-profit organizations is preferred. Relevant experience will be considered in lieu of degree requirement.

Occupations

Administrative Support

URL

 

Salary

51,848