Chief Medical Officer Executive Support Specialist II

Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply TODAY!

What you will do!

You will independently provide executive support to the Chief Medical Officer such as:  maintaining calendars and task lists; supporting meetings, including agenda and minutes completion, composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials. And so much more!

What's in it for you?

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans. This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.

WHAT WE REQUIRE:

Preference will be given to candidates that possess knowledge of and/or experience in Executive Administrative best practices.

QUALIFIYING EXPERIENCE:                 

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
• Prioritization and organization of work

• Excellent computer skills to include proficiency  in: Adobe, Sharepoint, Word, Access, Excel, Outlook, Teams, and PowerPoint.

• Experience prioritizing program tasks and meeting program objectives.
• Experience reading, analyzing, and writing general, and technical reports.
• Experience synthesizing diverse facts, opinions, and materials into workable reports, proposals, solutions, and/or other documents.
• Strong organizational skills, with the flexibility to adjust to shifting priorities.
• Communicate program information to diverse internal/external partners and stakeholders.
• Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.

Required Qualifications

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

How to apply:

Complete the online application at oregonjobs.org using job number REQ-95177

Apply Here REQ-95177