NATIONAL OPERATIONS MANAGER (CYCLE)

ORGANIZATION OVERVIEW

America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American’s right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states. 

America Votes is committed to developing long-term roadmaps and setting critical goals for states. With an eye on redistricting and the consequences of extreme conservative gerrymanders and attacks upon voting rights, these efforts are essential to building progressive power in the states, session-by-session and election-by-election. 

America Votes and its partner organizations are at the heart of the progressive movement’s effort to win elections and create change. In 2020, the America Votes coalition deployed their largest-ever voter engagement and mobilization effort to reach millions of voters in states. For more information about America Votes, visit www.americavotes.org.

COMMITMENT TO RACIAL EQUITY

America Votes is committed to advancing racial equity through organizational systems and policies that are consistently tested, evaluated and updated. Some organizational priorities include:

• Building reflective and equitable state and national networks and partnerships.
• Increasing engagement of state-based groups building power in communities of color in the planning process.
• Expanding the Community Power Builders program, designed to support organizations led by and working in communities of color as they emerge into the 501(c)(4) space.

America Votes sees its commitment to racial equity as an integral part of its success. Applicants are encouraged to reflect on how they see themselves contributing to America Votes’ work on advancing racial equity.

POSITION DESCRIPTION

The Operations Manager will be responsible for planning, directing, and coordinating the daily operations of America Votes headquarters and some state level offices. The Operations Manager ensures that staff have the functional tools to succeed, and institutes practices and  processes that staff can adhere to that ensures the efficient operation of the organization. This position is a part of the America Votes Administration and Operations team which is comprised of Human Resources, Operations, Finance, and Legal Compliance.

LOCATION

This position is based in Washington, D.C. and will require individual to report to the office 2-3 times weekly.

RESPONSIBILITIES

• Main point of contact with building management - all requests will flow through the Operations Manager for any maintenance, safety, or other building requirements
• Manage all supply requests and develop an efficient system for requests, ordering, and delivery to HQ and state offices - ensuring proper pre-planning and budget considerations are met
• HQ Office management - efficiently managing the Washington, DC office, from mail collection and distribution, to office assignment and configuration, to new employee office/cube set up, point of contact for office machines and maintenance, and any shared office duties such as kitchen cleaning
• Act as a liaison for leased office space and vendors
• Coordinating office moves - Coordinate and assist with any state office moves, including management of all office equipment contracts and maintenance, furniture procurement, storage, movers, and utility set up
• Liaison with IT contractors - ensuring a full and up to date inventory of all office equipment and that any service requests are handled in a timely manner
• Work with the HR team on onboarding and offboarding including account set up and trainings as needed
• Main point of contact for all employee equipment needs. Ensure new staff have a full complement of appropriate equipment, and trafficking all requests for replacement equipment for existing staff. In charge of equipment collection upon separation from the organization
• Lead on all emergency planning and protocols
• Lead on document retention policy execution
• Manage the logistics and planning of any office or staff celebrations
• Assist with maintenance of AV Resource library and key documents such as the AV Staff Directory 
• Assist with return to office planning and preparation
• Event and travel coordination
• Other duties as assigned 

QUALIFICATIONS

• Ideal candidate has 3-5 years of office management and/or operations experience
• Experience creating easy to use systems and processes that result in greater efficiency
• Highly organized with experience managing multiple projects at the same time
• Non-profit experience a plus
• Self-starter with the ability to manage and move own workload

COMPENSATION

The salary for this position will be between $52,000 and $60,000 ($4,334-$5,000) and depend upon the applicant’s experience. America Votes offers a competitive benefits package covering 90% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, cell phone stipend, personal professional development funds, parental leave, and 401 (K) after six months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, paid sick leave and personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 25 to January 1. This position ends April 30, 2023.

TO APPLY

Please submit a copy of your resume, a cover letter and three references to the application form located on the America Votes website.

If you experience any technical difficulties with our application form, please email recruiting@americavotes.org. Please note that only applications received through the application form will be considered; please do not email us your application materials.

America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.

https://americavotes.org/jobs/?job_id=00e4ae9f-3c34-427e-9fe0-7b7811c1b406