eDiscovery and Public Records Requests Coordinator (Operations and Policy Analyst 3)

REQ-111042

Close Date: 11/25/2022

Salary: $ 5936.00 - $9116.00                

Location: Salem, OR / Hybrid

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/details/eDiscovery-and-Public-Records-Requests-Coordinator--Operations-and-Policy-Analyst-3--Hybrid-work-options_REQ-111042?q=eDiscovery%20and%20Public%20Records%20Requests%20Coordinator%20(Operations%20and%20Policy%20Analyst%203)

PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.

Applications without the completed application, required resume and supplemental questions will be removed from consideration.

This position is ideal for those seeking more work/life balance with the ability to work a hybrid of both office and remote work environments. The ability to report to Salem is required when business or operational needs are dependent on onsite activities.

The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.

The Oregon Health Authority has a fantastic opportunity for an eDiscovery and Public Records Requests Coordinator to join an excellent team and work to advance their IT career. 

This is a full-time permanent opportunity for anyone to apply. This is a classified position and is represented by a union.

This position falls under the Operations and Policy Analyst 3 Classification.

What you will do!

As an eDiscovery and Public Records Requests Coordinator, you will build and manage a formal electronic discovery (eDiscovery) program within OIS to respond to litigation or government discovery requests for electronically stored information (ESI). Serve as OIS’s eDiscovery subject matter expert and intake point for eDiscovery requests.

Support litigation environment and data preservation including but not limited to other OIS support needs for security, privacy and compliance functions.

What's in it for you?

• Medical, vision, and dental benefits
• 11 paid holidays
• 8 hours of vacation per month, eligible to be used after 6 months of service
• 8 hours of sick leave per month, eligible to be used as accrued
• 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
• Pension and retirement programs
• Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
• Continuous growth and development opportunities
• Opportunities to serve your community and make an impact through meaningful work
• A healthy work/life balance, including fulltime remote options as well

What we are looking for:

MINIMUM QUALIFICATIONS: (Please outline in your application/resume/cover letter how you meet the Minimum Qualifications - failure to do so might disqualify you from consideration)

1. A Bachelor's Degree in Business, Computer Science, or any degree demonstrating the capacity for the knowledge and skills; and four years of professional-level evaluative, analytical, and planning work in privacy, security, or compliance experience in public or private sector.

OR

1. Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for this classification

Working Conditions
Working conditions are those of a general office environment in a close-knit, team-oriented environment. Weekend and evening work may be necessary to meet customer demands.

Deadlines and department requirements may create stressful situations. This position requires the ability to work on multiple tasks simultaneously and within short time frames and interface effectively with customers.

Driver’s license with acceptable driving record, or an ability to provide alternative means of transportation.

This position involves frequent contact with executives, management, and staff both internal and external to the organization. It requires working with a variety of people and situations, which requires the incumbent to exercise diplomacy. Confidentiality of information must be always maintained. Often travel to meetings is required with some travel to trainings. There can be frequent interruptions, demanding timeframes, and non-traditional working hours. The location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing.

Desired Attributes:

• Knowledge of current programs and processes within the agency that relate to eDiscovery and public records requests. Knowledge of applicable federal, state, and agency laws and guidelines pertaining to eDiscovery and public records requests. Excellent written and oral communication style.
• Experience working with diverse groups with varying priorities and goals and moving these groups toward consensus.

How to Apply

• Complete the online application
• Attach a resume addressing the “What we are looking for?” section including required and preferred skills.
• Complete questionnaire
• Attach a cover letter

Help Your Application Rise to the Top!

Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).

• This posting closes at 11:59 PM on the close date listed.
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• Please print or save a copy of this announcement. You will not have access to it once the posting closes.

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class. For further information, please visit the Pay Equity Project homepage.

Questions/Need Help?

If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact:

Kyle Phillips at Kyle.Phillips@dhsoha.state.or.us

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030
• Becoming an anti-racist organization
• Developing and promoting culturally and linguistically appropriate programs, and
• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
• Click here to learn more about OHA’s mission, vision, and core values.

Affirmative Action and Equal Opportunity

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/details/eDiscovery-and-Public-Records-Requests-Coordinator--Operations-and-Policy-Analyst-3--Hybrid-work-options_REQ-111042?q=eDiscovery%20and%20Public%20Records%20Requests%20Coordinator%20(Operations%20and%20Policy%20Analyst%203)