Administrative Support Specialist
- Oregon Health Authority
- Salem, OR (Hybrid)
- Jul 20, 2023
Job Description
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team. This is a full-time, permanent, represented position with Health Policy and Analytics.
What you will do!
The Administrative Support Specialist performs a variety of technical, analytical, and administrative support duties in providing responsible staff support for the assigned managers and program areas. The responsibilities will include assisting in identifying problems through research, collection, and analysis of data, and preparing technical solutions and alternatives. Providing administrative support, including scheduling, meeting coordination, logistics and virtual and in person committee support. Furthers communications of the Health Policy & Analytics division, policies and procedures and carries out various tasks to promote positive public relations. Administrative Support Specialist will assist in formulating and making recommendations for change of various programs, policies, and procedures. The work may involve handling sensitive issues and confidential information requiring discretion on the employee’s part.
Work Location: The work of this role may be conducted hybrid; this role requires on-site meeting support/travel.
Please click the link below to view the position description
https://www.oregon.gov/oha/Jobs/PostionDescriptions/HPA-BO-AS2%207.19.23.pdf
What's in it for you?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office and/or work remotely with a team a team of bright individuals who work in remote locations. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths, and values of the people of Oregon. Click here, to learn more about OHA’s mission, vision, and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law.
What we are looking for:
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes:
- Experience staffing public committees, work groups or meetings preferred.
- Experience drafting meeting materials (e.g., agendas, minutes) preferred.
- Experience with remote meeting tools such as Zoom and MS Teams.
- Experience with complex scheduling and calendaring in Outlook.
- Experience coordinating tracking systems or other compliance monitoring preferred.
- Demonstrated experience problem solving.
- Demonstrated experience communicating with interested parties or members of the public.
How to Apply
Please apply via Workday at the following link:
Application Deadline: 08/02/2023
Salary Range: $3,398 - $5,148
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.
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Salary
The Oregon Health Authority is at the forefront of lowering and containing costs, improving quality and increasing access to health care in order to improve the lifelong health of Oregonians. OHA is overseen by the nine-member citizen Oregon Health Policy Board working towards comprehensive health reform in our state.
Vision:
A healthy Oregon
Mission:
Ensuring all people and communities can achieve optimum physical, mental, and social well-being through partnerships, prevention, and access to quality, affordable health care.